2016-07-13 PEARLAND CONVENTION & VISITORS BUREAU MEETING MINUTESPearland Convention & Visitors Bureau
ADVISORY BOARD MEETING - MINUTES
Wednesday, July 13, 2016 - 6:00 p.m. at CVB
CALL TO ORDER & CVB ADVISORY BOARD MEMBER ROLL CALL.
Meeting commenced at 6:05 PM. In Attendance: Gary Shepherd (Chair), Manny Patel (Vice Chair),
Teir Allender, Steve Saboe (Sec), Tomika Gamble (Alvin ISD), Kim Sinistore - Executive Director and
Megan Flowers, Sales & Event Manager.
Absent: excused - Gaylynn Naiser, Lonzie Helms, Keith Ordeneaux, and Arlene Ford.
II. DISCUSSION AND POSSIBLE ACTION REGARDING April 13, 2016 BOARD MEETING MINUTES.
Minutes of April 13 meeting were reviewed. Saboe moved to approve, Manny seconded. Motion
carried.
III. DISCUSSION AND POSSIBLE ACTION REGARDING TX AMATEUR ATHLETIC FEDERATION (TAAF)
SPORTING EVENT TO BE HELD IN PEARLAND IN 2018 AND 2019.
TX Amateur Athletic Federation (TAAF) Event presented by staff. TAFF is a non-profit. Economic impact
is potentially $1.4 million in the 3 -day event weekend. Expected 200 hotel rooms. Steve moved to
support the funding of the project to host the event in 2018/19 utilizing HOT funds in the amount of
$50,000. Tier seconded. Discussion included subsequent approval process and budgeting process.
Motion carried.
IV. DISCUSSION AND POSSIBLE ACTION REGARDING FUTURE SPONSORSHIPS.
Sponsorships — Ricky Davis 3 on 3, King's Biergarten in the amounts of $1500 and $5000, respectively.
Motion to support the sponsorships as part of the CVB budget made by Gary, Manny seconded. Motion
carried.
V. DISCUSSION AND POSSIBLE ACTION REGARDING SUPER BOWL EVENTS TO BE HELD IN PEARLAND IN 2017.
Discussion and possible action to increase support for Super Bowl events from $35K to $144K ($110K
increase) out of HOT funds. Super Bowl is a unique, infrequent event and is likely to drive tourism
results for that weekend and prior to the event. Much discussion related to the use of HOT funds for
deployment at Winterfest, making it a 2 -day event. An additional concert event will be planned for
Super Bowl Saturday. Motion to approve by Steve second by Gary. Discussion of funding allocation to
events ensued. Steve moved to modify the motion to approve the $109K supplemental funding and the
originally budgeted $35K from HOT funds (total supplemental request of $144K), and recommended
deployment of these funds at events or facilitation of events for the extended Thursday — Sunday Super
Bowl Weekend, promoting tourism for that SB Weekend time frame. Seconded by Tier. Amended
motion carried. No further discussion on the emended motion ensued. The Amended motion carried.
VI. PUBLIC COMMENTS — None
VII. STAFF REPORT FROM THE CONVENTION & VISITORS BUREAU EXECUTIVE DIRECTOR
• MARKETING & SALES AND SPECIAL PROJECTS
Kim gave staff report — see attached report
VIII. ADJOURNMENT
Meeting adjourned 7:30pm.
Minutes taken by: Steve Saboe