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R2020-072 2020-06-22RESOLUTION NO. R2020-72 A Resolution of the City Council of the City of Pearland, Texas, awarding a unit supply bid for the purchase of Debris Monitoring Services to Thompson Consulting Service, for the period of July 11, 2020 to July 10, 2022. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: S ection 1. That the City obtained bids for Debris Monitoring Services. S ection 2. That the City Council hereby awards a bid to Thompson Consulting Service, in the unit supply amounts reflected in Exhibit "A" attached hereto. S ection 3. The City Manager or his designee is hereby authorized to execute a contract for Debris Monitoring Services. PASSED, APPROVED and ADOPTED this the 22nd day of June, A.D., 2020. ATTEST: Lhiutviiti _>•..: p U': tI 111 111 \1%\‘'```` `` 01a11114 .p�eWR�No'' e'. CRYSTAL ROAN, TRMC, CITY SECRETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY • • J TOM REID MAYOR Bid # 0220-23 Title Debris Monitoring Services LINE ITEMS DebrisTech Thompson EXHIBIT A TLC ENGINEERING CRAFT SAFETY Witt O'Brien's, Tetra Tech, Inc Rostan Solutions True North Volkert, Inc. Line Description UOM QTY Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended 1 PROJECT COORDINATORS HR 1 $69.00 $69.00 $18.50 $18.50 $85.00 $85.00 $45.00 $45.00 $60.00 $60.00 $75.00 $75.00 $84.00 $84.00 $95.00 $95.00 $79.00 $79.00, $64.00' 2 OPERATIONS MANAGERS HR 1 $65.00 $65.00 $55.00 $55.00 $65.00 $65.00 $75.00 $75.00 $50.00. $50.00 $62.00 $62.00 $72.00 $72.00 $85.00 $85.00 $64.00 3 GIS ANALYST HR 1 $5.00 $5.00 $42.00 $42.00 $50.00 $50.00 $45.00 $45.00 $45.00 $45.00 $45.00 $45.00 $65.00 $65.00 $55.00 $55.00 $54.00 $54.00 4 ENVIRONMENTAL COORDINATO HR 1 $55.00 $55.00 $50.00 $50.00 $75.00 $75.00 $55.00 $55.00 $95.00 $95.00 $60.00 $60.00 $70.00 $70.00 $55.00 $55.00 $99.00 $99.00 5 SCHEDULER/EXPEDITORS HR 1 $5.00 $5.00 $18.50 $18.50 $46.00 $46.00 $45.00 $45.00 $32.00 $32.00 $38.00 $38.00 $38.00 $38.00 $38.00 $38.00 $39.00 $39.00 6 FIELD SUPERVISORS HR 1 $47.00 $47.00 $46.00 $46.00 $52.00 $52.00 $48.00 $48.00 $48.00 $48.00 $42.00 $42.00 $44.00 $44.00 $65.00 $65.00 $49.00 $49.00 7 DATA MANAGER HR 1 $5.00 $5.00 $50.00 $50.00 $55.00 $55.00 $50.00 $50.00 $50.00 $50.00 $55.00 $55.00 $65.00 $65.00 $65.00 $65.00 $59.00 $59.00 8 DEBRIS SITE/TOWER MONITOREIHR 1 $34.00 $34.00 $33.50 $33.50 $45.00 $45.00 $35.00 $35.00 $31.00 $31.00 $36.00 $36.00 $34.00 $34.00 $33.50 $33.50 $34.00 $34.00 9 DEBRIS ROVING MONITORS HR 1 $34.00 $34.00 $25.00 $25.00 $40.00 $40.00 $48.00 $48.00 $31.00 $31.00 $0.00 $0.00 $33.00 $33.00 $33.50 $33.50 $34.00 $34.00 10 CREW MONITORS HR 1 $34.00 $34.00 $34.00 $34.00 $35.00 $35.00 $31.00 $31.00 $36.00 $36.00 $33.00 $33.00 $33.50 $33.50 $34.00 $34.00 11 LOAD CLERKS TICKET (QA/QC) DATA ENTRY HR 1 $5.00 $5.00 $18.50 $18.50 $35.00 $35.00 $27.00 $27.00 $0.00 $0.00 $18.00 $18.00 $24.00 $24.00 $27.00 $27.00 12 HEALTH MANAGER AND SAFETY HR 1 $65.00 $65.00 $55.00 $55.00 $55.00 $55.00 $70.00 $70.00 $50.00 $50.00 $50.00 $50.00 $55.00 $55.00 $85.00 $85.00 $64.00 $64.00 13 ADMS LOGISTICS) SPECIALIST (FIELD ADMS HR 1 $5.00 $5.00 $40.00 $40.00 $45.00 $45.00 $36.00 $36.00 $48.00 $48.00 $44.00 $44.00 $38.00 $38.00 $59.00 $59.00 14 DEBRIS PLANNER/TRAINER MANAGEMENT HR 1 $65.00 $65.00 $65.00 $65.00 $55.00 $55.00 $75.00 $75.00 $95.00 $95.00 $90.00 $90.00 $115.00 $115.00 $124.00 $124.00 15 FEDERAL (DEBRIS) GRANT SPECIALIST HR 1 $85.00 $85.00 $65.00 $65.00 $75.00 $75.00 $45.00 $45.00 $95.00 $95.00 $110.00 $110.00 $105.00 $105.00 $115.00 $115.00 $169.00 $169.00 16 ADMINISTRATIVE STAFF SUPPORT HR 1 $28.00 $28.00 $29.50 $29.50 $38.00 $38.00 $45.00 $45.00 $27.00 $27.00 $32.00 $32.00 $30.00 $30.00 $28.00 $28.00 $34.00 $34.00 17 BILLING/INVOICE ANALYST HR 1 $5.00 $5.00 $40.00 $40.00 $39.00 $39.00 $45.00 $45.00 $40.00 $40.00 $45.00 $45.00 $50.00 $50.00 $48.00 $48.00 $0.00 $0.00 Total $611.00 $685.50 $720.00 $821.00 $823.00 $829.00 $930.00 $1,011.50 $1,022.00 City of xearland 3519 Liberty Drive Pearland, TX 77581 General Services Contract This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor. The City and Contractor agree to the terms and conditions of this Contract, which consists of the following parts: I. Summary of Contract Terms II Signatures III. Standard Contractual Provisions IV. Special Terms and Conditions V. Additional Contract Attachments I. Summary of Contract Terms. Contractor: Description of Services: Contract Type: Effective Date: Termination Date: Renewal: Thompson Consulting Services, LLC 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 Contractor will provide post disaster debris monitoring services for the City of Pearland, as needed, per the specifications of 0220-23; City Council Resolution #R2020-72. Unit Price Contract, based on activation with notice to proceed 7/11/2020 7/10/2022 One (1) renewal option available, upon the mutual agreement of both parties. II. Signatures. By signing below, the parties agree to the terms of this Contract: CITY OF PEARLAND: John MccarterP flay signed by onn Messner U cn=John A<ce t astsnd,ou_ t matjmccan Upe dandtx an, en -US te:202007. 09. 1:47-0500' 7-10-2020 Assistant Finance Director Date *Sig ed b !ate: 2'7 :,17 ZDula y City M nager ( Assist.nt City Manager Director Superintendent/Manager *Contract Signature Authority: CONTRACTOR: Title: ,fie"sid'en DateL7/8/2020 Superintendent/Manager -$5,999 or less Director - $6,000 to $30,000 City Manager/Assistant City Managers - $30,001 to $50,000 City Council Resolution - $50,000+ Page 1 of 4 III. Standard Contractual Provisions. A. Definitions. Contract means this Standard Services Contract. Services means the services for which the City solicited bids or received proposals as described in Exhibit A, attached hereto. B. Services and Payment. Contractor will furnish Services to the City in accordance with the terms and conditions specified in this Contract. Contractor will bill the City for the Services provided at intervals of at least 30 days except for the final billing. The City shall pay Contractor for the Services in accordance with the terms of this Contract, but all payments to be made by the City to Contractor, including the time of payment and the payment of interest on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code. C. Termination Provisions. (1) City Termination for Convenience. Under this paragraph, the City may terminate this Contract during its term at any time for the City's own convenience where the Contractor is not in default by giving written notice to Contractor. If the City terminates this Contract under this paragraph, the City will pay the Contractor for all services rendered in accordance with this Contract to the date of termination. (2) Termination for Default. Either party to this Contract may terminate this Contract as provided in this paragraph if the other party fails to comply with its terms. The party alleging the default will give the other party notice of the default in writing citing the terms of the Contract that have been breached and what action the defaulting party must take to cure the default. If the party in default fails to cure the default as specified in the notice, the party giving the notice of default may terminate this Contract by written notice to the other party, specifying the date of termination. Termination of this Contract under this paragraph does not affect the right of either party to seek remedies for breach of the Contract as allowed by law, including any damages or costs suffered by either party. (3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal year in which it becomes effective or provides for the City to make any payment during any of the City's fiscal years following the City's fiscal year in which this Contract becomes effective and the City fails to appropriate funds to make any required Contract payment for that successive fiscal year and there are no funds from the City's sale of debt instruments to make the required payment, then this Contract automatically terminates at the beginning of the first day of the City s successive fiscal year of the Contract for which the City has not appropriated funds or otherwise provided for funds to make a required payment under the Contract. D. Liabil ty and Indemnity. Any provision of any attached contract document that limits the Contractor's flab lity to the City or releases the Contractor from liability to the City for actual or compensatory damages, loss, or costs arising from the performance of this Contract or that provides for contractual indemnity by one party to the other party to this Contract is not applicable or effective under this Contract. Except where an Additional Contract Document provided by the City provides otherwise, each party to this Contract is responsible for defending against and liable for paying any claim, suit, or judgment for damages, loss, or costs arising from that party's negligent acts or omissions in the performance of this Contract in accordance with applicable law. This provision does not affect the right of either party to Page 2 of 4 this Contract who is sued by a third party for acts or omissions arising from this Contract to bring in the other party to this Contract as a third -party defendant as allowed by law. E. Assignment. The Contractor shall not assign this Contract without the prior written consent of the City. F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in or having jurisdiction in Brazoria County, Texas. G. Entire Contract. This Contract represents the entire Contract between the City and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This Contract may be amended only by written instrument signed by both parties. H. Independent Contractor. Contractor shall perform the work under this Contract as an independent contractor and not as an employee of the City The City has no right to supervise, direct, or control the Contractor or Contractor's officers or employees in the means, methods, or details of the work to be performed by Contractor under this Contract. The City and Contractor agree that the work performed under this Contract is not inherently dangerous, that Contractor will perform the work in a workmanlike manner, and that Contractor will take proper care and precautions to insure the safety of Contractor's officers and employees. I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to resolve any disputes that may arise between them regarding this Contract If either party disputes any matter relating to this Contract, the parties agree to try in good faith, before bringing any legal action, to settle the dispute by submitting the matter to mediation before a third party who will be selected by agreement of the parties. The parties will each pay one- half of the mediator's fees. J. Attorney's Fees. Should either party to this Contract bring suit against the other party for breach of contract or for any other cause relating to this Contract, neither party will seek or be entitled to an award of attorney's fees or other costs relating to the suit. K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the remainder of the Contract continues to be binding on the parties. IV. Special Terms or Conditions. None. V. Additional Contract Documents. The following specified documents attached to this Contract are part of this Contract. Any provision contained in the Contractor's Additional Contract Documents that conflicts with this Contract shall have no legal effect. A. Contractor's Additional Contract Documents: 1. The contractor's response to bid # 0220-23 (Exhibit C) shall be construed as additional contract documents. 2. Executed Contractor Insurance Requirements & Agreement (required insurance certificate[s] shall be in possession of City at actual commencement of work). B. City's Additional Contract Documents: 1. Scope of Services as listed on the attached. Page 3 of 4 EXHIBIT A CONTRACTOR'S SCOPE OF SERVICES Scope of services shall consist of the contractor providing post disaster debris monitoring services, on an as needed basis for the City of Pearland, per the specifications of bid # 0220-23 (Exhibit B); resolution # R2020-72. Pricing is as follows per contractor's response to the same, as listed below: LINE ITEMS Thompson Consulting Services, LLC Line Description UOM QTY Unit 1 PROJECT COORDINATORS HR 1 $18.50 2 HR 1 $55.00 OPERATIONS MANAGERS 3 GIS ANALYST HR 1 $42.00 4 HR 1 $50.00 ENVIRONMENTAL COORDINATOR 5 HR 1 $18.50 SCHEDULER/EXPEDITORS 6 FIELD SUPERVISORS HR 1 $46.00 7 DATA MANAGER HR 1 $50.00 8 HR 1 $33.50 DEBRIS SITE/TOWER MONITORS 9 DEBRIS ROVING MONITORS HR 1 $25.00 10 HR 1 $34.00 CREW MONITORS 11 HR 1 $18.50 LOAD CLERKS TICKET (QA/QC) DATA ENTRY 12 HR 1 $55.00 HEALTH AND SAFETY MANAGER 13 HR 1 $40.00 ADMS SPECIALIST (FIELD ADMS LOGISTICS) 14 HR 1 $65.00 DEBRIS PLANNER/TRAINER MANAGEMENT 15 HR 1 $65.00 FEDERAL (DEBRIS) GRANT SPECIALIST 16 ADMINISTRATIVE STAFF SUPPORT HR 1 $29.50 17 BILLING/INVOICE ANALYST HR 1 $40.00 Page 4 of 4 EXHIBIT B REQUEST FOR PROPOSAL Debris Monitoring Services for City of Pearland RFP # 0220-23 DUE DATE: 04/02/2020 @ 11:00 am CST CITY OF PEARLAND, TEXAS 3523 Liberty Drive Pearland, TX 77581 (281) 652-1790 https://pearland.ionwave.net Page 1 of 48 EXHIBIT B Introduction The City of Pearland is soliciting Proposal(s) for Debris Monitoring Services. Proposals shall be received n o later than 11:00 a.m., CST, Thursday, April 2, 2020 Proposals received after the deadline stated herein will not be considered for the award of the contract and shall be considered void and u nacceptable. It shall be the Vendor's sole responsibility to assure response delivery by the designated time. Late submissions will not be opened and will be returned to the Vendor at the expense of the Vendor or destroyed if requested. Proposal forms, specifications and all necessary information may be obtained from the following website, u pon supplier registration approval: https://pearland.ionwave.net Prospective respondents should download required documents as found in the "Attachments' tab on website referenced above, print complete and submit with all proposal requirements as stated herein. It is strongly encouraged that RFP responses be submitted via the E-bid system as referenced in this paragraph. If you prefer to provide a hard -copy submission, include one (1) original and one (1) electronic version of the proposal and in a sealed envelope clearly bearing the name and address of the respondent and marked with the RFP number (0220-23) on the outside of submittal envelope. Facsimile and/or email transmittals shall not be accepted as valid bids. Hard -copy proposals shall be submitted to: City of Pearland, City Secretary Office 3519 Liberty Drive Pearland, TX 77581 The City of Pearland is aware and appreciative of the time and effort you expend in preparing and submitting proposals to the City. Please notify the Purchasing Office in writing via email at e bids@pearlandtx.gov of any bid requirements that are causing you difficulty in responding to our proposal request. We want to make the process as convenient as possible so that all responsible vendors can compete for the City's business. QUESTIONS REGARDING PROPOSAL SPECIFICATIONS: All questions regarding this proposal should be submitted in writing to the City of Pearland Purchasing Office, via email at ebids@pearlandtx.gov Questions should be submitted in writing no later than 12:00 p.m., CST, 03/25/2020. NOTE: Successful offeror shall be subject to certain Federal and/or State certifications and assurances regarding compliance with uniform administrative requirements for Federally -funded non -construction programs debarment, suspension, ineligibility, voluntary exclusion — lower -tier covered transactions and lobbying (15 CFR Part 26, "Government -wide Debarment and Suspension,' and 15 CFR Part 28, "New Restrictions on Lobbying"). Page 2 of 48 EXHIBIT B Definitions In order to simplify the language throughout this request for proposals, the following definitions shall apply• CITY OF PEARLAND — The government of the City of Pearland, Texas; including the City Council, City Manager or his designee(s). CITY COUNCIL — The elected officials of the City of Pearland Texas given the authority to exercise such powers and jurisdiction of all City business as conferred by the State of Constitution and Laws. CONTRACT- An agreement between the City and a Provider to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity and/or service specified. CITY— Same as the City of Pearland. OFFEROR/CONTRACTOR — The respondent, proposer, contractor, or submitting party of a response to this RFP. RFP — Request for Proposal. Page 3 of 48 EXHIBIT B SECTION I - GENERAL SPECIFICATIONS/TERMS & CONDITIONS 1.0 INTENTION OF SPECIFICATIONS The City of Pearland intends to obtain competitive sealed proposals from qualified bidders who can provide debris monitoring services during/following emergency or catastrophic circumstances. This will be an as needed service. The contract will result in one (1) primary and one (1) or more secondary service provider(s). No dollar quantities are guaranteed for this contract. By submitting a proposal, the offeror acknowledges and will adhere to all specifications as stated within this proposal packet. The City of Pearland reserves the right to accept or reject any and all proposals, to accept any proposal deemed advantageous and to waive irregularity in the proposals. NO PERSON has the authority to verbally alter these specifications. Any changes to specifications will be posted on the City of Pearland's E-bidding website via addendum 2.0 GENERAL CONDITIONS 2.1 PROPOSALS MUST COMPLY with all state, county and local laws concerning this type of good or service. 2.2 REMEDIES: The successful offeror and City of Pearland agree that both parties have all rights duties and remedies available as stated in the Uniform Commercial Code. 2.3 FUNDING: Funds for payment will be provided through the City of Pearland budget approved by the City Council for each fiscal year only. State of Texas statutes prohibit the obligation and expenditure of public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or other obligations that may arise past the end of the current City of Pearland fiscal year shall be subject to budget approval. The City s fiscal year is October 1st through September 30th. 2.4 ETHICS: The offeror shall not offer or accept gifts or anything of value or enter into any business arrangement, or discussion of this solicitation, with any employee, official or agent of City of Pearland, except as specifically named herein. More than one proposal on any one contract from a firm or individual under differentnames may be grounds for rejection of all bids in which the firm or individual has an interest. One or all proposals may be rejected if there is any reason to believe that collusion exists between offerors 2.5 EQUAL OPPORTUNITY EMPLOYER: The successful Offeror shall warrant and agree that he/she is an Equal Opportunity Employer. Should complaints of any form of discrimination, either in dispensation of the service or within company hiring policies be substantiated, this contract may be terminated immediately. 2.6 SEVERABILITY: If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or specifications shall be held invalid, such holding shall not affect Page 4 of 48 EXHIBIT B the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. 2.7 HOUSE BILL 89 VERIFICATION: The Offeror shall not Boycott Israel during the term of the resultant contract, meaning Offeror will not refuse to deal with terminate business activities with, or otherwise take any action that is intended to penalize, inflict e conomic harm on, or limit commercial relations specifically with Israel or with person o r entity doing business in Israel or in an Israeli -controlled territory. 2.8 City may, at any time, request a meeting to discuss performance, service, etc. 2.9 Offeror shall not subcontract any tasks associated with this contract without prior written consent of the City 2.10 A contract will not be awarded to any party that has been debarred, suspended, e xcluded or ineligible for participation in federal assistance programs. In the event an awarded Contractor becomes debarred suspended, excluded or ineligible for participation in federal assistance programs after award of contract, the awarded contract may be cancelled without notice. 2.11 CONFLICT OF INTEREST: No public official shall have interest in this contract except in accordance with Vernon s Texas Codes Annotated, Local Government Code Title 5, Subtitle C, Chapter 171. Offerors must make every effort to comply Chapter 176 of the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Pearland, including affiliations and business and financial relationships such persons may have with City of Pearland officers. By doing business or seeking to do business with the City of Pearland including submitting a response to this Request for Proposals you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you are in compliance with them. Conflict of Interest Questionnaire (CIO) form must be completed and turned in with proposal (located in the Attachments tab of e-bid system). 3.0 PROPOSAL PREPARATION 3.1 GENERAL INSTRUCTIONS: Offerors should carefully examine all terms, conditions, specifications and related documents Should an Offeror find discrepancies in or o missions from the specifications or related documents, or should there be doubt as to their meaning, the City of Pearland Purchasing Office should be notified immediately for clarification prior to submitting the Proposal In the event of any conflict between the Page 5 of 48 EXHIBIT B terms and conditions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, the City of Pearland's interpretation shall govern. 3.2 DOCUMENTATION: Offeror shall provide with this Proposal response all documentation required herein; failure to provide this information may result in rejection of Proposal. 3.3 DESCRIPTIONS: It is the intent of the City to be descriptive, not restrictive, and to establish a desired quality level of service or to meet a pre -established standard of quality Offerors should respond to listed items. The City of Pearland shall act as a sole judge in determining quality and acceptability of services offered. 3.4 REFERENCES: City of Pearland requests Offeror to supply, with this Proposal, a list of three (3) references where your firm has supplied like products or services. Use provided 'Vendor References" form located in the Attachments tab. 3.5 PRICING: Offerors are instructed to propose the total unit price on the item(s) specified. In case of errors in extension, UNIT prices shall govern Prices for all goods and/or services shall be firm for a minimum of 60 days beyond the opening date to allow ample time for City Council approval of the purchase. Prices shall be all inclusive. No price changes, additions or subsequent qualifications will be honored after the proposal opening. Additional charges not shown on the proposal will not be honored. All prices must be in ink. 3.6 SALES TAX: City of Pearland is exempt by law from payment of Texas Sales Tax and Federal Excise Tax and will provide its tax exemption certificate to successful Offeror(s) Do not include tax in Proposal. 3.7 ADDENDA: Any interpretations, corrections or changes to this RFP and specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Pearland Purchasing Office. Addenda will be provided via City e-bidding system, located at https //pearland.ionwave.net. Offerors shall acknowledge receipt of any and all addenda in the Attributes tab. It is the responsibility of any Offeror to avail themselves to any addenda prior to proposal closing. Any addenda to the RFP specifications issued during the period between issuance of the RFP and receipt of proposals are to be considered covered in the proposal and in awarding a contract, addenda will become a part thereof. 4.0 RECEIPT OF PROPOSAL 4.1 LATE PROPOSALS: Proposals received in the City after the submission deadline will be considered void and unacceptable. City of Pearland is not responsible for lateness or non- delivery of mail carrier, etc. The date/time stamp in the City Secretary's office shall be the official time of receipt. 4.2 ALTERING OF PROPOSALS: Proposals cannot be altered or amended after submission deadline. Any alterations or erasures made before opening time must be initialed by the Page 6 of 48 EXHIBIT B signer of the Proposal, guaranteeing authenticity. 4.3 WITHDRAWAL OF PROPOSAL: Any proposal may be withdrawn prior to the scheduling time for opening via the e-bid system website before the exact time set for proposal opening by the Offeror. No proposals may be withdrawn for a period of sixty (60) calendar days after the opening of proposals. 5.0 PURCHASE ORDER 5.1 City of Pearland shall generate a purchase order to the successful offeror for any and all work to occur under the resulting contract at the time of the emergency or catastrophic event that requires debris monitoring service. 5.2 The purchase order number must appear on all invoices, packing lists/activity reports and all related correspondence. 5.3 The City will only be obligated for the dollar amount shown on the Purchase Order. 5.4 City of Pearland will not be responsible for any orders placed and/or delivered without a valid Purchase order number. 6.0 DELIVERY All costs associated with delivery of staff labor, equipment, supplies and insurance necessary to perform the services described herein for the City of Pearland shall be included in offerors' proposal. 7.0 INVOICES 7.1 Vendors shall submit an original invoice on each purchase order after each delivery/service provided, indicating the purchase order number. 7.2 Invoices must be itemized. 7.3 Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, will be returned to the contractor for correction 7.4 Invoice shall indicate the employee name and service/items provided/delivered. 7.5 Invoices shall be emailed to accountspayable@pearlandtx.gov or mailed to: City of Pearland Accounts Payable P.O. Box 2719 Pearland, TX 77588 Page 7 of 48 EXHIBIT B 7.6 Payment basis shall be net thirty (30) days from receipt of invoice. 8.0 USAGE REPORTS Awarded Offeror may be requested to provide a complete and accurate usage history report for all products/services furnished hereunder, based on trailing twelve months. 9.0 QUALITY CONTROL Goods or services supplied under this contract shall be subject to approval as to quality and must conform to the highest standards of manufacturing practice. Items found defective or not meeting specifications shall be replaced at the supplier's expense within a reasonable period of time Payment for defective goods or goods failing to meet specifications is not due until 30 days after satisfactory replacement has been made. 10.0 WARRANTY Successful offeror shall warrant that all items or services shall conform to the proposed specifications and all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title. In addition to all other warranties, whether expressed or implied herein, successful Offeror warrants to City that items and/or services furnished hereunder will be of good quality and new unless otherwise required or permitted and that the work will be free from defects and will conform to the requirements of these specifications. Items and/or services not conforming to these requirements shall be deemed defective. 11.0 INDEMNIFICATION In accordance with Texas state law, the contractor agrees to indemnify, save, and hold harmless the City of Pearland Texas its employees, officials, and agents from any and all claims actions, damages, lawsuits, proceedings, judgments, or liabilities , for personal injury death or property damage resulting from the acts or omissions of anyone under the contractor's supervision or control. In the event of any cause of action or claim asserted by a party to this agreement or any third party, the City will provide the contractor with timely notice of such, claim, dispute or notice Thereafter, the contractor shall, at its own expense, faithfully and completely defend and protect the City against any and all liabilities arising from this claim, cause of action or notice. If the contractor should fail to so successfully defend, the City may defend, pay or settle the claim or other cause of action with full rights of recourse against the contractor for any and all fees costs expenses, and payments including but not limited to attorney fees and settlement payments, made or agreed to be paid in order to discharge the claim, cause of action, dispute or litigation. It is the express intention of the parties hereto, both contractor and City of Pearland, that the indemnity provided for in this paragraph is an agreement by contractor to indemnify and protect city of Pearland from consequences of City of Pearland's own negligence, when that negligence Page 8 of 48 EXHIBIT B is a concurring cause of the injury, death, or damage. Furthermore, the indemnity provided for in this paragraph shall have no application to any claim, loss, damage, cause of action suit, or liability where the injury, death, or damage results from the sole negligence of the City of Pearland u nmixed with the fault of any other person or entity. Contractor assumes no liability for the sole n egligence of City of Pearland, its officers, agents or employees. Provision to be applied if indemnity is determined void: If the foregoing indemnity provision is found void for any reason, and only in that case, then the parties agree that if any claim or suit for damages of any nature arising out of or occasioned by Contractor's breach of any of the terms or provisions of this Contract or by any negligent act or o mission of Contractor, its officers, agents, associates, employees or subcontractors, then Contractor will be obligated to pay for the legal defense of the City, its officers, agents and e mployees against such claim or suit (including the costs and expenses associated with that defense). It is additionally expressly agreed that any payment due as a result of any successful claim or lawsuit shall be paid by the party or parties found liable in the proportion of liability found against that party after the matter has been finally litigated or, alternatively, in the proportion agreed upon by the parties if the matter is settled This provision does not waive any immunity o r defense available to either party under Texas law. The provisions of this Paragraph are solely for the benefit of the parties hereto and not intended to create or grant any rights contractual o r otherwise to any other person or entity. 12.0 TERM OF CONTRACT Contract term shall be two (2) years from date of award. Upon completion of the term of the o riginal contract, and upon the mutual agreement of both parties, the original contract may be renewed for one (1) additional one (1)-year periods, upon mutual agreement of the parties. The u nit prices of all items/services purchased under this contract are firm for the duration of the initial term, and for any subsequent renewal period additionally, Contractor shall be responsible for accepting revisions of the contract agreement at any time, as warranted by any applicable statutory/regulatory changes which could affect the City's eligibility for future federal funding. 13.0 INSURANCE REQUIREMENTS In the bid response, bidder must provide a statement of its intent to obtain and maintain for the term of the contract (and any renewal periods or additional extensions) the minimum insurance coverage specified. Bidder should also describe other insurance coverage maintained by the bidder in the ordinary course of business and provide proof of same in its bid response. Proof of insurance and bond coverage may be provided in the form of current certificates of insurance Failure to provide this document may result in disqualification of bid. The insurance requirements are detailed on the "Insurance Requirements" form, which is included in the "Attachments" tab of the e-bid system. The awarded contractor is required, within five (5) business days of award notification to provide the City of Pearland with current certificates of insurance or other proof acceptable to the City of Pearland. Failure to submit acceptable proof of insurance within such time period may result in revocation of the award Contractor will maintain the required insurance during the initial term and any renewal period Page 9 of 48 EXHIBIT B exercised. Contractor is responsible for ensuring its subcontractors' compliance with all requirements. 14.0 TERMINATION OF CONTRACT The City, besides all other rights or remedies it may have shall have the right to terminate this agreement immediately upon written notice from the City Manager or his designee of its election to do so if the awarded Offeror fails to perform the service or breaches this agreement in any way, including the following: 14.1 Failing to pay insurance, liens, claims, or other charges. 14.2 Failing to pay any payments due the City, State or Federal Government from the successful offeror or its principals, including, but not limited to payments identified in this agreement or any taxes, fees, assessments, or liens. 14.3 Upon the institution of voluntary or involuntary bankruptcy proceedings against the successful bidder or upon dissolution of the firm or business. 14.4 Violation of any provision of the agreement. 14.5 Failing to respond within prescribed time, including weekends, holidays, and/or emergency events. 14.6 Failing to make adequate arrangements for mobilization following an emergency event. 14.7 Providing substandard debris monitoring services, or work the City deems to be otherwise unacceptable. 14.8 Additionally, the City reserves the right to terminate the contract without cause upon written notice twenty-four (24) hours prior to the date of termination. 14.8.1 In that event, all finished or unfinished services, reports, materials prepared or furnished by the awarded Offeror under the contract shall, at the City's option, become its property. 14.8.2 If the award is terminated by the City as provided herein the awarded Offeror will be paid an amount as of the time the notice is given by the City which bears the same ratio to the total compensation as the services actually performed or material furnished bear to the total services/materials the awarded Offeror covered by the award, less payments of compensation previously made. Such termination is in addition to and not in lieu of any other remedies that City of Pearland may have in law or equity. Offeror, in submitting this proposal, agrees that City of Pearland shall not be liable to prosecution for damages in the event that the City declares the offeror in default. NOTICE Any notice provided by this proposal or required by law to be given to the successful offeror by City of Pearland shall be deemed to have been given and received on the next business Page 10 of 48 bXHIBIT B day after such written notice has been deposited in the U. S. mail in Pearland, Texas, by Registered or Certified Mail with sufficient postage affixed thereto, addressed to the successful offeror at the address so provided; provided this shall not prevent the giving of actual notice in any other manner. 15.0 ASSIGNMENT The successful offeror shall not sell, assign, or otherwise transfer this contract, in whole or in part, without the prior written consent of City of Pearland. 16.0 LAW GOVERNING AND VENUE The law of the State of Texas shall govern this contract and no lawsuit shall be prosecuted on this Contract except in a court of competent jurisdiction located in Brazoria County, Texas. 17.0 PROPOSAL INFORMATION If quantities are listed the quantities should be considered as approximate and based on the best available information. The vendor may not limit an order or shipment of an order with a 'Minimum Dollar Amount or Quantity Amount." When "Unit Prices" and "Extended Prices" are listed in the proposal and there is an error in the mathematical calculations, the unit price shall govern for evaluation purposes. All orders will be issued on an "as needed" basis; City of Pearland does not guarantee a minimum order on the basis of these specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detail description shall be the vendor's responsibility in its proposal price. If applicable, contracts will not be awarded to any party that has been debarred, suspended, excluded or ineligible for participation in federal assistance programs. If applicable, in the event an awarded party or their subcontractor(s) become debarred, suspended excluded or ineligible for participation in federal assistance programs after award of contract, the awarded contract may be cancelled without notice. City of Pearland reserves the right, at its discretion, to procure the awarded items)/service(s) from other sources, if it is found to be in the City's best interest. 18.0 ALTERNATE VENDOR(S) To insure an uninterrupted source of service, City of Pearland reserves the right to award multiple contracts. The entire contract will be awarded to one (1) "primary' contractor as the highest -evaluated responsive and responsible offeror, and one (1) or more "alternate" contractor(s) for use as necessary due to time constraints, availability etc., on the part of the primary. Page 11 of 48 EXHIBIT B City of Pearland reserves the right to use other vendors when the response time is not met, the quality of work is unacceptable, the number of hours estimated/being charged is considered excessive, or the number of employees/laborers required or sent to perform work as described herein is deemed by the City to be either insufficient or excessive. Also, the City shall reserve the right to purchase from the Alternate source if any of the following conditions exist: 18.1 Service and/or material is not acceptable (does not meet specifications); 18.2 Service and/or material is not available on the day it is needed; 18.3 Vendor fails to respond to service request, i.e. does not return phone calls; or 18.4 The Contractor and City of Pearland are unable to agree on the labor/equipment required to complete any request for services under this contract. 19.0 CONTINUITY OF STAFFING Offerors shall provide an emergency contingency plan; outlining measures and procedures for assuring continuity of staffing, communications, labor and equipment availability, etc during, and after, emergency events Awarded offeror(s) will be required to provide contact name and phone number in the event of an emergency. This person should be able to be reached 24 hours a day, 7 days a week. 20.0 SPECIAL REQUIREMENTS 20.1 EXAMINATION OF EXISTING PREMISES: It is understood and agreed that the Contractor has, by careful examination, satisfied himself as to the nature and location of the work, the character and quality of the materials to be encountered, the character of equipment and facilities needed preliminary to and during the prosecution of the work, the general and local conditions and all other matters which can in any way affect the work under this contract. 20.2 RISK: The work under this contract in every respect shall be at the risk of the Contractor until finished and accepted. 20.3 EXECUTION CORRECTION AND INTENT: The intent of the contract documents, and proposal is to describe the complete work to be performed under such contract Unless otherwise provided, it is also the intent of the proposal and contract documents that the contractor shall furnish all materials, supplies, tools, equipment, machinery, labor and supervision necessary for the prosecution and completion of the work in full compliance with the bid, specifications and other documents. 20.4 CODE REQUIREMENTS: The rules and regulations, ordinances and laws governing the work and/or equipment shall be in accordance with all regulations and codes of the Federal, State and Municipal departments having jurisdiction, the National Board of Fire Underwriters, Factory Mutual Insurance, Texas Engineering and Fire Prevention Bureau, and the local utility companies which are in force at the time of the execution of the work. Page 12 of 48 EXHIBIT B 20.5 PROTECTION: The Contractor shall provide and maintain all protection required by the governing laws regulations and ordinances. The Contractor shall be responsible for any loss or damage caused by him or his employee(s) to the property of City of Pearland or to the work or materials installed and make good any loss, damage, or injury without cost to City of Pearland. 20.6 WORKMEN'S SAFETY: The Contractor shall meet all safety and health regulations required such as but not limited to, by the Occupational Safety and Health Administration, Department of Labor and all state regulations dealing with occupational safety. 21.0 AWARD OF CONTRACT In determining and evaluating the best proposal, the pricing may not necessarily be controlling, but quality, equality, efficiency utility, general terms, delivery, suitability of service offered and the reputation of the service in general use will also be considered with other relevant items, as identified in Section II: Technical Specifications, , pp. 24-32. Per Local Government Code 252.043(b): In determining the best value for the municipality, the municipality may consider: 21.1 the purchase price; 21.2 the reputation of the offeror's goods or services; 21.3 the quality of the offeror's goods or services; 21.4 the extent to which the goods or services meet the municipality's needs; 21.5 the offeror s past relationship with the municipality; 21.6 the impact on the ability of the municipality to comply with laws and rules relating to contracting with historically underutilized businesses (HUB) and non-profit organizations employing persons with disabilities; 21.7 the total long-term cost to the municipality to acquire the bidder's goods or services; 21.8 any relevant criteria specifically listed in the request for bids or proposals. Each offeror by submitting a proposal agrees that if their proposal is accepted by City Council, such offeror will furnish all items and services upon which prices have been tendered and upon the terms and conditions in this proposal and contract. The contractor shall not commence work under these terms and conditions of the contract until all applicable Certificates of Insurance, Performance and Payment Bonds and Irrevocable Letters of Credit (if required) have been approved by the City of Pearland and he/she has received notice to proceed in writing and an executed copy of the contract and purchase order from the City of Pearland. Page 13 of 48 EXHIBIT B 22.0 NEGOTIATIONS AND CONTRACT EXECUTION The City reserves the right to negotiate the final terms and conditions of the contract to be executed. In the event the City and the Contractor(s) are unable to agree upon all contract provisions, the City reserves the right to cease negotiations, and select another Vendor, or to reject all Proposals. NOTE: If a Contractor intends to request that the City of Pearland execute a Contractor -provided agreement or contract form in connection with the award of a contract, said agreement must be submitted in its entirety with the proposal for review by the City's legal counsel during the evaluation of proposals. If only one proposal is received in response to the Request for Proposals, a detailed cost proposal may be requested of the single contractor. A cost/price analysis and evaluation and/or audit may be performed of the cost proposal in order to determine if the price is fair and reasonable. 23.0 EQUAL EMPLOYMENT OPPORTUNITY: During the performance of this contract, the contractor agrees as follows: 23.1 The contractor will not discriminate against any employee or applicant for employment because of race, color religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national o rigin. Such action shall include, but not be limited to the following: employment u pgrading, demotion, or transfer recruitment or recruitment advertising; layoff or termination• rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. 23.2 The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor state that all qualified applicants will receive consideration for e mployment without regard to race, color religion, sex or national origin. 24.0 RESPONSIBILITY The City shall determine whether or not a supplier has the strengths to be granted an award Certain criteria may be used to evaluate these strengths including but not limited to: financial stability, capability and capacity. History of past litigation due to lack of performance may be considered but not necessarily used as a determining factor. 25.0 FORCE MAJEURE If by reason of Force Majeure either party shall be rendered unable, wholly or in part, to carry out its responsibilities under this contract by any occurrence by reason of Force Majeure, then the party unable to carry out its responsibility shall give the other party notice and full particulars of such Force Majeure in writing within a reasonable time after the occurrence of the event, and Page 14 of 48 EXHIBIT B such notice shall suspend the party's responsibility for the continuance of the Forced Majeure claimed but for no longer period. Force Majeure means acts of God floods, hurricanes, tropical storms, tornadoes earthquakes, or other natural disasters, acts of public enemy, acts of terrorism, sovereign conduct, riots, civil commotion strikes or lockouts, and other causes that are not occasioned by either Party's conduct which by the exercise of due diligence the party is unable to overcome and which substantially interferes with operations. 26.0 NO COMMITMENT BY THE CITY OF PEARLAND This Request for Proposal does not commit the City of Pearland to award any costs or pay any costs, or to award any contract, or to pay any costs associated with or incurred in the preparation of a proposal to this request, or to procure or contract for services or supplies. 27.0 WAGE RATES In conformance with applicable statutes, the general prevailing wage rates determined by the United States Department of Labor in accordance with the Davis -Bacon Act in the locality in which the work is to be performed have been asserted and such rates shall be the minimum paid for labor employed on this project (if applicable to the contemplated work), if applicable. If however, Federal funds are used, specified wage decisions will be provided at time of emergency event declaration. 28.0 CHANGE ORDERS, AS PER TEXAS LOCAL GOVERNMENT CODE SECTION 252.048 28.1 If Changes in plans or specifications are necessary after the performance of the contract is begun or if it is necessary to decrease or increase the quantity of work to be performed or of materials, equipment or supplies to be furnished, the governing body of the municipality may approve change orders making the changes. 28.2 The total contract price may not be increased because of the changes unless additional money for increased costs is appropriated for that purpose from available funds or is provided for by the authorization of the issuance of time warrants. 28.3 If a change order involves a decrease or an increase of $50,000 or less, the governing body may grant general authority to an administrative official of the municipality to approve the change order. 28.4 The original contract price may not be increased under this section by more than 25 percent. The original contract price may not be decreased under this section by more than 25 percent without the consent of the contractor. 29.0 APPROPRIATION OF FUNDS The City of Pearland has established an appropriation (allocation) of funds for this project, if in the event that appropriated (allocated) funds are exhausted, the contractor's only remedy shall Page 15 of 48 EXHIBIT B be suspension or termination of its performance under this contract and shall have no other remedy in law or in equity against the City and no right to damages of any kind. The City may reduce the funds allocated and the services required under this Agreement at its discretion. The City shall notify Contractor in writing of this reduction. Contractor shall not perform any services subtracted from this Agreement. The de -obligation of funds does not require any formal amendment of this Agreement but shall be evidenced by a revised budget approved by City Council. 30.0 CONFIDENTIALITY OF INFORMATION IN BIDS AND PROPOSALS Pursuant to State law, proposals shall be opened in a manner that avoids disclosure of the contents to competing offerors and keeps the proposals secret during negotiations. All proposals are open for public inspection after the contract is awarded, but trade secrets and confidential information in the proposals are not open for public inspection. 31.0 EXCEPTION TO BID The offerors will list on a separate sheet of paper any exceptions to the conditions of this RFP. This sheet will be labeled, "Exceptions to bid conditions", and will be attached to the proposal. If no exceptions are stated, it will be understood that all general and specific conditions will be complied with, without exception. 32.0 CHANGES IN SPECIFICATIONS If it becomes necessary to revise any part of this bid, a written notice of such revision will be provided to all bidders. The City is not bound by any oral representation(s), clarification(s), or changes made in the written specifications by the City's employees, unless such clarification or change is provided to bidders in a written addendum from the Purchasing Officer. 33.0 PROTEST Any actual or prospective bidder/offeror who is allegedly involved with the solicitation or award of bid/proposal may protest. The protest must be submitted in writing to the City of Pearland's Purchasing Officer within three working days after such aggrieved person knows of, or should have known of the facts giving rise thereto. If the protest is not resolved by mutual agreement the Purchasing Officer will promptly issue a decision in writing to the protesting party. All protest lodged by potential or actual bidders, contractors or offerors must be made in writing and contain the following information: 33.1 Name address and telephone number of the protester. 33.2 Identification of the solicitation or contract number and time. 33.3 A detailed statement of the protest's legal and factual grounds, including copies of relevant documents. 33.4 Identification of the issue (s) to be resolved and statement of what relief is requested. 33.5 Arguments and authorities in support of the protest. Page 16 of 48 EXHIBIT B 33.6 A statement that copies of the protest have been mailed or delivered to all interested parties in the invitation to bid or request for proposals process In the case of request for proposals, the City of Pearland Purchasing Officer shall ask the protester to mail or deliver the protest to relevant parties. The City of Pearland's City Manager has the authority to render the final determination regarding the protest. Any determination rendered by the City of Pearland will be final. 34.0 WORKERS COMPENSATION The successful offeror (as required by State of Texas Workers Compensations law) shall carry in full force workers compensation policy(ies) for all employees, including but not limited to full- time, part-time, and emergency employees employed by the successful offeror. Current insurance certificates, certifying that such policies as specified above are in full force, shall be presented to the City of Pearland by the successful offeror. 34.1 Definitions: workers compensation insurance coverage 34.1.1 Certificate of coverage - a copy of a certificate of insurance, a certificate of authority to self -insure issued by the State or a coverage agreement showing statutory workers' compensation insurance coverage for the person s or entity's employees providing services on a project, for the duration of the project. 34.1.2 Duration of the project - includes the time from the beginning of the work on the project until the contractor's I person's work on the project has been completed and accepted by the governmental entity. 34.1.3 Persons providing services on the project. Includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, with limitation independent contractors, subcontractors, leasing companies, motor carriers, owner -operators, employees of any such entity, or employees of any such entity, which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling or delivering equipment or materials, or providing labor, transportation, or other service related to a project. 'Services" does not include activities unrelated to the project, such as food/beverage vendors office supply deliveries, and delivery of portable toilets. 34.2 The contractor shall provide coverage, based on proper reporting of classification code and payroll amounts and filling of any coverage agreements, which meets the statutory requirements of Texas, for all employees of the contractor providing services on the project, for the duration of the project. The contractor must provide a certificate of coverage to the governmental entity prior to being award the contract. Page 17 of 48 EXHIBIT B If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project the contractor must, prior to the end of coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. 34.3 The contractor shall obtain from each person providing services on a project, and provide to the City: 34.3.1 A certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and 34.3.2 No later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage if the coverage period shown on the current certificate ends during the duration of the project. 34.4 The contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. 34.5 The contractor shall notify the governmental entity in writing by certified mail or personal delivery within ten days after the contractor knew or should have known of any change that materially affects the provision of coverage of any person providing services on the project. 34.6 The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Department of Insurance Commissioner of the Division of Workers' Compensation informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage 34.7 The contractor shall contractually require each person with whom it contracts to provide services on a project, to: 34.7.1 Provide coverage, based on proper reporting of classification codes and payroll amounts and filling of any coverage agreements, which meets the statutory requirements of Texas, for all of its employees providing services on the project, for the duration of the project: 34.7.2 Provide to the contractor, prior to that person beginning work on the project a certificate showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project: 34.7.3 Provide to the contractor, prior to the end of the coverage, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate ends during the duration of the project: 34.7.4 Obtain from each other person with whom it contracts, and to provide to the contractor; Page 18 of 48 EXHIBIT B 34.7.4.1 A certificate of coverage, prior to the other person beginning work on the project; and 34.7.4.2 The coverage period, if the coverage period shown on the current certificate of a new certificate of coverage showing extension of coverage, prior to the end of coverage ends during the duration of the project; 34.7.5 Retain all required certificates of coverage on file for the duration of the project and for one year thereafter; 34.7.6 Notify the governmental entity in writing by certified mail or personal delivery within days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and 34.7.7 Require each person I firm with whom it contracts to perform as required by this invitation to bid, conform to project specifications, and abide by any/all requirements placed on the contractor, and to provide any certificates of coverage to the person/firm for whom they are providing services By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to the governmental entity that all employees of the contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self - insured, with the commission's division of self- insurance regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, or other civil actions. The contractor's failure to comply with any of these provisions is a breach of contract by the contractor which entitles the governmental entity to declare the contract void if the contractor does not remedy the breach with ten days after receipt of notice of breach from the governmental entity. 35.0 WITHDRAWAL OF PROPOSAL Contractors may request withdrawal of a sealed proposal prior to the scheduled proposal opening time provided the request for withdrawal is submitted to the Purchasing Officer in writing No proposals may be withdrawn for a period of sixty (60) calendar days after the opening of proposals. The City Manager is the only person authorized to execute contracts on behalf of the City. All signature pages must include ' approved as to form" and be signed by the City Attorney before the City Manager will execute the contract. Page 19 of 48 EXHIBIT B Neither department heads nor elected officials are authorized to sign any binding contracts or agreements prior to being properly placed on the City Councils agenda and approved in an open meeting. Department heads and other elected officials are not authorized to enter into any type of agreement or contract on behalf of the City of Pearland. Only the City Manager may enter into a contract on behalf of the City of Pearland as authorized by City Council and the City Charter. Additionally, department heads and other elected officials are not authorized to agree to any type of supplemental agreements or contracts for goods or services. Supplemental agreements are subject to review by the City's Legal Department prior to being signed by the City Manager, (City's authorized representative). 36.0 LEGAL NOTICES All legal notices required pursuant to the terms and conditions of this contract shall be executed in writing. Any notice required to be given under the terms and conditions of this contract shall be deemed to have been given when notice is received by the party to whom it was directed, when it has been transmitted by facsimile with confirmation of transmission, or when sent by U.S. Mail via certified mail -return receipt requested, whichever occurs first. 37.0 INDEPENDENT CONTRACTOR The successful offeror will be an independent contractor solely responsible for the acts, means, methods used to perform debris monitoring services. This RFP and the successful offeror's proposal do not seek to create an employer/employee relationship, joint enterprise, partnership, or joint venture. 38.0 SEVERABLITY The invalidity, illegality or unenforceability of any provision of this contract or the occurrence of any event rendering any portion or provision of this contract void shall in no way affect the validity or enforceability of any other portion or provision of this contract. Any void provision shall be deemed severed from this contract, and the balance of the contract shall not be construed and enforced as if the contract did not contain the particular portion or provision to be held void. The parties further agree to amend this contract to replace any stricken provision. The provisions of this clause shall not prevent this entire contract from being void should a provision which is the essence of this contract be determined void. 39.0 TAXES AND WAGES Successful offeror shall pay or cause to be paid, without cost or expense to City of Pearland all Social Security, Unemployment and Federal Income Withholding Taxes of all employees and all such employees shall be paid wages and benefits required by Federal and/or State Law 40.0 ELECTRONIC DOCUMENTS Requesting firms may be supplied with the original documents in electronic form to aid in the preparation of proposal(s). By accepting these electronic documents, Firms agree not to edit or Page 20 of 48 FXHIBIT B change the language or format of these documents. Submission of a proposal by Firms signifies full agreement with this requirement. 41.0 CLARIFICATION OF PROPOSALS City reserves the right to obtain clarification of any point in a vendor's proposal or to obtain additional information necessary to properly evaluate a particular proposal. Failure of a vendor to respond to such a request for additional information or clarification may result in rejection of the vendor's proposal. 42.0 EXCEPTION TO PROPOSAL The Offerors will list on a separate sheet of paper any exceptions to the conditions of the proposal. This sheet will be labeled, "Exceptions to proposal conditions' , and will be attached to the proposal If no exceptions are stated it will be understood that all general and specific conditions will be complied with, without exception. 43.0 PERFORMANCE AND PAYMENT BONDS Under no circumstances shall the successful Offeror start work until they have supplied acceptable performance and payment bonds The surety which issues the bonds shall be listed on the U S. Treasury, Fiscal Service, Bureau of Government Financial Operations (latest review) entitled 'Companies Holding Certificates of Authority as Acceptable Surety on Federal Bond and as Acceptable Reinsuring Companies." The successful Offeror shall furnish performance and payment bonds as security for faithful performance of contract awarded as a result of this solicitation, and for the payment of all persons performing labor and/or furnishing material in connection therewith. The performance and payment bonds shall each be in the amount of $500,000. The bonds shall be submitted on forms acceptable to the City. The surety shall be responsible for any increases or extensions to the contract The attorney -in -fact who signs the bond shall send with the bond a certificate and effective dated copy of power of attorney. If the surety on any bond furnished by successful Offeror is declared bankrupt or becomes insolvent or its right to do business is terminated in any State where any of the work herein is located or it ceases to meet the requirements imposed by the contract documents, said Offeror shall within five (5) days thereafter substitute another bond and surety both of which shall be acceptable to the City. 44.0 AWARD RESTRICTION The City's currently -awarded Debris Management Contractor shall be ineligible to compete for this contract. Page 21 of 48 EXHIBIT B 45.0 CERTIFICATE OF INTERESTED PARTIES All contracts and contract amendments, extensions or renewals executed by City Council will require the completion of Form 1295 "Certificate of Interested Parties" pursuant to Texas Local Government Code Chapter 2252.908. Only the successful Offeror of this RFP will submit a Certificate of Interested Parties form. Form must be completed by Offeror at time of signed contract submittal. All responding Offerors may access a video from the Texas Ethics Commission which explains the process on how to submit Form 1295. The video link is available on the City of Pearland Purchasing Department website at http://pearlandtx.gov/purchasing 46.0 INTERLOCAL PARTICIPATION 46.1 The City may, from time to time, enter into Inter -local Cooperative Purchasing Agreements with other governmental entities (hereafter collectively referred to as "Entity" or "Entities') to enhance the City's purchasing power. At the City's sole discretion and option, City may inform other Entities that they may acquire items listed in this proposal. Such acquisition(s) shall be at the prices stated herein and shall be subject to Offeror's acceptance. 46.2 In no event shall City be considered a dealer, re -marketer, agent or other representative of awarded Offeror or Entity. Further, City shall not be considered and is not an agent; partner or representative of the Entity making purchases hereunder and shall not be obligated or liable for any such order 46.3 Entity purchase orders shall be submitted to awarded Offeror by the Entity. 46.4 Awarded Offeror authorizes City's use of Offeror's name, trademarks and Offeror provided materials in City's presentations and promotions regarding the availability of use of this contract. The City makes no representation or guarantee as to any minimum amount being purchased by City or Entities or whether Entity will purchase utilizing City's contract 46.5 City will not be liable or responsible for any obligations, including but not limited to payment, and for any item ordered by an Entity other than City. 47.0 COMMUNICATION Prospective Offerors shall communicate only with the Purchasing Division staff identified herein during the entire RFP process (from this solicitation to award). The City shall not be responsible for any verbal or non-verbal communication between a potential Offeror and any other employees of the City; and such action may be cause for rejection of the subject Offeror's proposal. Only written requirements and qualifications, and addenda as issued by the City of Pearland Purchasing Division will be considered official communication. Page 22 of 48 EXHIBIT B 48.0 PUBLIC RECORD Responses to bid requests and requests for proposals are public record. By signing and submitting a response Offeror hereby acknowledges the following: 48.1 That the Response and subsequent documents submitted to the City are subject to the Texas Public Information Act (PIA); 48.2 That it is the Responder's obligation to specifically identify information it contends to be confidential or proprietary and accepts that the City may in its sole discretion deem a Response as non -compliant; 48.3 That Responder grants a royalty -free, non -revocable, world-wide, perpetual license to reproduce, any copyrighted portions of the Response and subsequent documents to comply with LBB reporting requirements, PIA disclosures, or any other reporting requirements mandated by law or statute 49.0 DISCLOSURE At the public opening, the names of the Offerors will be read aloud; there will be no disclosure of contents to competing Offerors, and all Proposals will be kept confidential during the negotiation process. Except for trade secrets and confidential information which the Offeror identifies as proprietary, all Proposals will be open for public inspection after the contract award. 50.0 DISADVANTAGED BUSINESS ENTERPRISES Disadvantaged Business Enterprise (DBE) Program Requirements, as applicable. The Contractor, if applicable per44 CFR and/or42 CFR, shall comply with Disadvantaged Business Enterprise Program requirements, as set forth in the State s federally -approved DBE program. If applicable by federal regulations, the City would require that Disadvantaged Business Enterprises (DBEs) shall have equal opportunity to compete for and perform subcontracts which the Contractor enters into pursuant to this contract. The Contractor must use good faith efforts to include DBE subContractors. To that effect, if applicable at least 7 percent (7%) of this contract shall be subcontracted to DBE firms, preferably those that have been registered as Historically Underutilized Businesses (HUB - compliant) with the City and/or tri-County area (Harris, Fort Bend and/or Brazoria). If applicable, in order to be assured that the Contractor complies with this contractual requirement during the course of the work, the Contractor shall: a) Prior to starting work, provide a written plan for DBE participation including a breakdown by PDP step if applicable (or similar breakdown by task), description of work to be performed by each DBE subcontractor, and projected percentage of DBE participation during each step of the work. Page 23 of 48 EXHIBIT B b) Provide an ongoing summary of DBE subcontractor amounts invoiced, for the current invoice and as a running total for the contract. c) Provide a quarterly report of the amounts actually paid to DBE subcontractors, and certification by the subcontractors of the amounts received. d) Provide a written explanation if the level of DBE participation falls below the level stated in the DBE implementation plan, including a plan to meet the goal If the goal cannot be met, the Contractor will be required to establish good faith efforts (GFEs). 51.0 PROCESS FOR ESTABLISHING GOOD FAITH EFFORTS If applicable, the Contractor must document the progress and efforts being made in meeting the goal for DBE participation. In the event the Contractor is unable to meet the DBE Goal placed on this project, the Contractor must demonstrate it made good faith efforts to meet the goal. Good faith efforts may include: (1) Documentation that the Contractor has obtained enough DBE participation to meet the goal; or (2) Documentation that it made adequate good faith efforts, even though it did not succeed in obtaining enough DBE participation to do so Such information needs to be submitted to the City of Pearland Purchasing Officer at 3523 Liberty Drive Pearland TX, 77851. The City will determine whether the Contractor has made a good faith effort to meet the goal in accordance with federal requirements. There will be no extension of time for the project granted if the Contractor wishes to avail itself of this process. The Contractor may provide the following information and documentation to demonstrate GFEs: a) Dollar value and % of DBE goal. Dollar value and % of the DBE goal shortfall. b) Signed copy of each subcontract or purchase order agreement between the prime and DBE subcontractor utilized in meeting the contract goal. c) Copy of dated written communication, fax confirmation, personal contact, follow up and negotiation with the DBEs. d) Copy of dated written communication and/ or dated fax confirmation of DBEs that were not interested in providing services. e) Documentation of all efforts to assign additional work to DBEs currently under subcontract, and if those efforts fail, efforts to secure additional DBE subcontractors, including copies of dated written communication and/ or fax confirmation of personal contact, follow up and negotiation with the DBEs. f) Documentation of additional GFEs to meet the DBE subcontract goal, by looking beyond the items typically subcontracted or consideration of subcontracting items normally performed by the prime as a way to meet the DBE goal. The City will review the submitted documentation and issue a written decision within 10 business days. The Contractor may request administrative reconsideration within 14 days of being informed that it did not demonstrate a GFE. The Contractor must make this request in writing to the following office: City of Pearland, Purchasing Department, 3523 Liberty Drive, Pearland, TX 77581 The reconsideration official will not have played any role in the original determination that the Contractor did not document sufficient GFEs. Page 24 of 48 EXHIBIT B As part of this reconsideration, the Contractor will have the opportunity to provide written documentation or an argument concerning the issue of whether it met the goal or made adequate GFEs to do so. The City will send the Contractor a written decision on reconsideration explaining the basis for finding that the Contractor did or did not meet the goal or make adequate good faith efforts. The result of the reconsideration process is not administratively appealable. 52.0 SANCTIONS FOR FAILING TO DEMONSTRATE ADEQUATE GFE The City of Pearland may issue sanctions if the Contractor fails to comply with the contract requirements and/or fails to demonstrate the necessary GFEs. The City may impose any of the following sanctions: a) Letter of reprimand; b) Contract termination, and/or c) Other remedies available by law including administrative suspension (Contractor debarred from pursuing additional contracts). Factors to be considered in issuing sanctions include, but are not limited to: a) The magnitude and the type of offence: b) The degree of the Contractor's culpability; c) Any steps taken to rectify the situation. d) The Contractor's record of performance on other projects including, but not limited to: (1) Annual DBE participation over DBE goals (2) Annual DBE participation on projects without goals; (3) Number of complaints the City of Pearland has received from DBEs regarding the Contractor; and (4) The number of times the Contractor has been previously sanctioned by the City of Pearland• and (5) Whether the Contractor falsified, misrepresented, or withheld information. 53.0 LODGING The awarded Offeror and professional service firms mobilizing personnel to perform the services described herein are strongly encouraged to utilize lodging within the City of Pearland. For information on booking a hotel in Pearland, please refer to: http://visitpearland.com/where-to- stay-in-pearland/. For further assistance, you may contact the Pearland Convention and Visitors Bureau at 713.436.5595.3 54.0 ADDITIONAL INFORMATION If any information is needed concerning specifications, please contact: City of Pearland Julie Blackmore E-mail. ebids@pearlandtx.gov Page 25 of 48 EXHIBIT B SECTION II - TECHNICAL SPECIFICATIONS (SCOPE OF WORK) The City of Pearland is accepting sealed proposals for Debris Monitoring Services. Debris as used in this document is defined as found in the Federal Emergency Management Agency (FEMA) Debris Management Guide, Chapter 3. This guide may be accessed at FEMA publication 325, http://www.fema.gov/pdf/government/grant/pa/demagde.pdf. It is the intent of this solicitation to enter into an annual contract for an as needed Debris Monitoring Services contract which would result in no immediate cost to the City, and which must meet FEMA guidelines established as found in FEMA Debris Management Guide (FEMA publication 325). This procurement process is intended to comply with federal, state, and local standards, including Sections 200.318 through 200.316 of the Code of Federal Regulations, Government Code Chapter 2155, Texas Local Government Code Chapter 252, and local purchasing procedures. The purpose of the proposal is to demonstrate the technical capabilities, professional qualifications, past project experiences, and knowledge within this industry. The proposal should address the following: 1.0 QUALIFICATIONS OF THE FIRM AND STAFF Firm qualifications must include, at minimum, the following: 1.1 Recent experience demonstrating current capacity and current expertise in monitoring of debris removal, solid waste and hazardous waste management and disposal. 1.2 Documented knowledge and experience coordinating with Federal, State and Local emergency agencies. 1.3 Experience representing local governments with various state and federal funding sources and reimbursement processes, including FEMA, FHWA, and NRCS. 1.4 Provide references for which the firm has performed services that are similar to the requirements in Section II — Technical Specifications References shall include local government entities for hurricane debris monitoring experience. Provide the reference contact name, address, e-mail address, telephone numbers and date of services provided. 1.5 Provide a summary of staff qualifications. Key project staff (management staff including, but not limited to, project manager, collection and disposal operations managers, FEMA reimbursement specialist, data manager etc.) must be full time employees of the proposing firm 1.6 Provide your intent to employ subcontractors, including efforts to include Historically Underutilized Business (HUB) participation. 1.7 Proposer must not be excluded or debarred by the System for Award Management (SAM) EPLS system to enter into a contract for services. You are encouraged to verify your firm s status at https://www.SAM.gov . Page 26 of 48 EXHIBIT B 1.8 Provide intent to furnish General Liability, Automobile Liability, and Workers' Compensation Certificate of Insurance listing City of Pearland as additional insured at statutory limits. 2.0 TECHNICAL APPROACH Provide a description of the Proposer's approach to the project, including startup procedures/requirements, debris estimate methodology, analysis of debris recovery operations and management of the debris recovery contractors, and billing/invoices reporting procedures to FEMA and the City of Pearland, Texas. 3.0 COST PROPOSAL Each proposer must complete and submit, at minimum, the cost as requested in the Line Items tab of the City's E-bidding system. Costs will be evaluated on the hourly rates submitted for the labor positions listed Non -labor projected costs will be billed to the City of Pearland, Texas, at cost without markup Use the "Add Notes' button for each Line Item if clarification is needed. 4.0 SCOPE OF SERVICES: The selected firm will be expected to provide disaster debris monitoring services to include debris generated from the public rights -of -way, private property, drainage areas/canals, waterways, and other public, eligible or designated areas. Specific services may include: 4.1 Serving as "Debris Manager" for disaster debris monitoring operations. 4.2 Coordinating daily briefings, work progress, staffing, and other key items with City of Pea rland, Texas, management staff. 4.3 Monitoring and supervision of TDSRS locations and any other permitting/regulatory issues as necessary. 4.3.1 Provide the City of Pearland with proper and acceptable documentation (including destination, tickets, volume/weight, etc.) for final disposal of debris accepted at the TDSRS. Upon closure of the TDSRS, restore the site to its pre -use condition, meeting all regulatory requirements for the site closure; survey the site to verify that it has been restored to pre -use evaluation and condition. 4.4 Scheduling work for all team members and contractors on a daily basis. 4.5 Hiring, scheduling, and managing field staff. 4.6 Monitoring recovery contractor operations and making/implementing recommendations to improve efficiency and speed up recovery work. 4.6.1 Inspection of Contractor Operations - All trucks, trailers, and debris shall be subject to inspection by the City of Pearland and other public authorities to Page 27 of 48 EXHIBIT B e nsure compliance with the contract, applicable federal, state and local laws, and in accordance with generally accepted standards of emergency management professionals. 4.6.2 The City of Pearland will, at all times, have access to all work sites and disposal areas In addition, authorized representatives and agents of the government shall be permitted to inspect all work, materials, invoices, and other relevant records and documentation at any time upon request. 4.7 Corrective Actions Required of Contractors - When instructed by the emergency management coordinator or designee, the contractor will immediately implement corrective actions to address health and safety issues and/or any other actions inconsistent with any of the terms of this agreement, as determined by the City of Pearland in its sole discretion and notify the City of Pearland within twenty four (24) hours. 4.8 Eligibility Inspections - Debris monitors shall inspect each load or shall inspect at some other frequency of the City of Pearland direction, to verify that the contents are in accordance with the accepted definition of eligible debris. Inspections will be to ensure compliance with the contract and applicable local, state and federal laws, standards and regulations. The contractor will, at all times, provide access to all work sites and disposal areas. 4.9 Assisting City of Pearland, Texas, with responding to public concerns and comments. 4.10 Certifying contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring. Certifications - Contractor will adhere to the process for certification of personnel and vehicles established by the City of Pearland and will include thefollowing: 4.10.1 Certification of Vehicles and Load Capacity - Contractor shall ensure that all e quipment is certified in accordance with most current City of Pearland procedures. After a disaster, the City of Pearland, or their designated representative, will begin the equipment certification at a pre- designated site, o r at staging areas established by the contractor and approved by the City of Pearland. All contractor and sub -contractor trucks shall have valid registrations, insurance and meet basic operational criteria: tailgates or equivalent containment devices, tarps, etc., as well as all -applicable motor vehicle safety requirements at all Page 28 of 48 EXHIBIT B times. Drivers shall possess valid licenses. Truck and trailer body dimensions shall be measured, and information recorded on certification forms with calculated capacity noted. Each truck and trailer will receive two placards, one each of which shall be affixed on opposite sides of the truck or trailer body and shall be visible and legible at all times. The truck or trailer driver will be provided up to two (2) copies of the certification sheet for the contractor and sub -contractor's records. 4.10.2 Certification of Personnel - Senior management personnel of the contractor assigned to implement work authorizations pursuant to this agreement will participate, upon request, in training and briefing sessions held by representatives of the City of Pearland. Senior, supervisory personnel of the contractor and all sub -contractors will have received training in debris management, and the implementation of theNational Incident Management System (NIMS). Personnel assigned by the contractor as responsible for data management, invoicing and other documentation duties will be trained in the data management concepts and approaches to be used by the City of Pearland. Vehicle and equipment operators will be fully licensed and certified, as required by applicable local, state and federal statutes and regulations. Upon their deployment for field operations, all contractor and sub -contractor personnel will be briefed or trained appropriately in their duties, responsibilities, and the procedures to be utilized throughout the debris management process, including safety procedures, load ticket management procedures, and accident reporting procedures. 4.11 Entering load tickets into a database application. Contractor and all sub -contractors will utilize an industry standard FEMA compliant "load ticket" for documenting each load of debris from its origin to the TDSRS and/or final disposal location, as indicated. This may take the form of an electronic or "paperless" version. 4.12 Digitization of source documentation (such as load tickets). 4.13 Developing daily operational reports to keep City of Pearland, Texas, informed of work progress. Page 29 of 48 EXHIBIT B 4.14 Reports - Contractor shall submit periodic, written reports in a format required by the City of Pearland, documenting the progress of debris removal and disposal. These reports may include, but are not limitedto: 4.14.1 Daily Reports - Contractor shall submit a report to the City of Pearland designee by 10:00 a.m. of each business day of the term of the Task Order. Daily reports shall detail the locations where passes for debris removal were conducted, the quantity of debris (by type) removed and disposed of, the total number of personnel crews engaged in debris management operations, and the number of grinders, chippers and mulching machines in operation. Contractor will also report damages to private property caused by the debris operation or damage claims made by citizens and such other information as may be required to completely describe the daily conduct of contractor's operations within 24 hours. 4.14.2 Weekly Summaries - A summary of all information contained in the daily reports as described in 4.14.1, within 2 days of the close of the week. The submitted weekly data will also include: collection contractor, load ticket number, load date, load location, truck yardage, percent full, calculated yardage (or weight if applicable) field monitor name / number, TDSRS location, tower monitor/name, debris materials categorization, and location of collection, e.g., ROW, FHWA, Ca nal, etc. 4.14.3 Report Delivery - Each report will contain at a minimum the following information: ■ Contract number ■ Daily and cumulative hours for each piece of equipment, ifappropriate. • Daily and cumulative hours for personnel, by position, if appropriate. • Volumes of debris handled. 4.15 Additional Supporting Documentation - Contractor shall submit sufficient reports and/or documentation for debris loading, hauling disposal, and load capacity measurements, and any other services provided by contractor as may be required by the City of Pearland and/orother governmental entity to support requests for debris project reimbursement from external funding sources. 4.16 Report Maintenance - Contractor will be subject to audit by federal, state and local agencies pursuantto the contract. Contractor will maintain all reports, records, debris reporting tickets and contract correspondence for a period of not less than five (5) years. Page 30 of 48 EXHIBIT B 4.17 Data Reconciliation - Reconciliation of data will be accomplished weekly between the contractor and the City of Pearland representative. All discrepancies will be resolved within 7 days. 4.18 Development of maps, GIS applications, etc., as necessary. 4.19 Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission to City of Pearland Texas, for processing. 4.20 Project Worksheet and other pertinent report preparation required for reimbursement by FEMA, FHWA and any other applicable agency for disaster recovery efforts by the City of Pearland, Texas, and designated debris removal contractors. 4.21 Final Project Closeout - Upon final inspection and/or closeout of the project by the City of Pearland contractor shall prepare and submit a detailed description of all debris management activities in an [electronic] spreadsheet, to include but not limited to: the total volume, by type of debris hauled, reduced and/or disposed of final disposal locations and amounts of the debris managed by the contractor, plus the total cost of the project invoiced to the City of Pearland. Contractor shall provide, upon request of the City of Pearland and/or no later than project closeout, a release of liens demonstrating that all subcontractors to the contractor have been fullypaid. Agreement will provide any other additional information as may be necessary to adequately document the conduct of the debris management operations for the City of Pearland. Final project reconciliation must be approved by the City of Pearland. 4.22 Access to Records - The following access to records requirements apply to this contract: 4.22.1 The contractor agrees to provide the Texas Commission on Environmental Quality (TCEQ), the City of Pearland, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, andtranscriptions. 4.22.2 The contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonablyneeded. 4.22.3 The contractor agrees to provide the FEMA Administrator or theirauthorized representative's access to construction or other work sites pertaining to the work being completed under the contract. 4.22.4 The contractor shall not use the DHS seal(s) logos crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre -approval. 4.22.5 This is an acknowledgement that FEMA financial assistance will be used to fund the contract only. The contractor will comply will all applicable federal law regulations executive orders, FEMA policies, procedures, and directives. 4.22.6 The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non -Federal entity, contractor, or any other party pertaining to any matter resulting from thecontract. 4.22.7 The contractor acknowledges that 31 U S.C. Chap. 38 (Administrative Remedies Page 31 of 48 EXHIBIT B for False Claims and Statements) applies to the contractor's actions pertaining to this contract. 5.0 MOBILIZATION When a notice of mobilization in advance of an event has been received by contractor, they will need to make necessary arrangements to mobilize a minimum 50% of the required resources within twenty-four (24) hours and 100% within forty-eight (48) hours. 6.0 NON-EXCLUSIVE CONTRACT Any awarded debris monitoring contracts are not considered exclusive. The City may award contracts to multiple contractors at its discretion. Page 32 of 48 EXHIBIT B SECTION III - EVALUATION CRITERIA AND RESPONSE FORMAT 1.0 PROPOSAL REQUIREMENTS Offerors shall present their responses using the following guidelines. 1.1 Provide a proposal document, to include the following (Upload to "Response Attachments" tab in the e-bid system). 1.1.1 underlying philosophy of the Offeror in providing the requested service; 1.1.2 qualifications; 1.1.3 technical approach; 1.1.4 understanding of scope of services; 1.1.5 number of local (to the Houston area) technicians employed. 1.2 Provide samples of any pertinent documents if awarded the contract (i.e. forms, contract, etc.). Upload to ' Response Attachments' tab 1.3 Provide pricing per the Line Items listed on the Line Items tab in the e-bid system. Any additional fees not called out in the Line Items list can be added via "Add Notes"; 1.4 Respond to questions in the Attributes tab in the e-bid system. 1.5 Required documents to be completed (located in "Attachments" tab of the e-bid system). Upload to "Response Attachments" tab in the e-bid system. 1.5.1 Insurance Requirements; 1.5.2 Local Bidder Preference Claim Form (note N/A if not applicable); 1.5.3 Non -collusion statement; 1.5.4 Conflict of Interest Questionnaire (note N/A if not applicable); 1.5.5 Contractor Questionnaire; 1.5.6 House Bill 89 Form; 1.5.7 Vendor References. 2.0 EVALUATION An evaluation committee will score proposals based on pricing, corporate experience and capacity, technical approach and reference. The City reserves the right to select a proposal(s) other than the lowest cost The offeror may be required before the award of any contract to show to the complete satisfaction of the City that it has the necessary facilities, ability and financial resources to provide the service specified therein in a satisfactory manner. The offeror may also be required to give a past history and references in order to satisfy the City with regard to the offeror's qualifications. The City may make reasonable investigations deemed necessary and proper to determine the ability of the offeror to perform the work. The offeror shall furnish to the City all information for this purpose that may be requested. The City reserves the right to reject a proposal if the evidence submitted by, or investigation of, the offeror fails to satisfy the City that the offeror is Page 33 of 48 EXHIBIT B properly qualified to carry out the objectives of the contract and to complete the work described therein. Proposals that do not conform to the instructions given or which do not address all the services as specified may be eliminated from consideration. The City of Pearland, however reserves the right to accept such proposal if it is determined to be in the City's best interest to do so. The City of Pearland may initiate discussions with vendors. Discussions may not be initiated by vendors. The City of Pearland expects to conduct discussions with vendor personnel authorized to contractually obligate the vendor with an offer. All presentations and/or meetings between the City of Pearland and the vendor relating to this proposal shall be coordinated by the City of Pearland Purchasing Office. No award can be made until the City of Pearland City Council approves such action. 2.1 EVALUATION FACTORS - Compliance with proposal requirements, qualifications, best value delivery pricing, and the needs of the end user department are all factors which will be considered when evaluating bids. After receipt of proposals, City of Pearland will use the following criteria in the selection process: 40% Pricing; 25% Firm's Experience, Qualifications and Capacity; including demonstrated experience of prior work performed which is illustrative of capability in each of the work areas required herein; and further including documentation provided and maintained to assure compliance with Federal and state requirements; may include quality of provided references demonstrating firm's expertise. 20% Technical Approach; as referenced in item Section II. 15% Qualifications of Key Staff. 3.0 TYPE OF CONTRACT The City contemplates award of a firm -fixed price contract resulting from this solicitation. It is a non-exclusive debris monitoring contract; and the City may award additional contract(s) to additional Contractor(s) at its sole discretion. 4.0 REQUIRED INFORMATION / DOCUMENTS All information and completed forms submitted by an offeror in response to this solicitation shall become an integral part of the resultant contract. Page 34 of 48 EXHIBIT B 5.0 PREPARATION OF PROPOSALS 5.1 The offeror's authorized agent shall sign any document in which a signature is required. Proposals signed by an agent shall be accompanied by evidence of that agent's authority. Erasures or other changes must be initialed by the person authorized to sign for the offeror. 5.2 For each item offered in bid line items, offerors shall enter the unit price for all line items. Note: a blank line item, or response of N/A" or "no -bid" may be result in the rejection of the proposal at the City's sole discretion. 5.3 Offerors shall thoroughly examine all statements of work / specifications, schedules, drawings, instructions, other documents and attachments, and references included or cited in this solicitation. Failure to do so will not constitute grounds for withdrawal of a proposal after proposal opening, for refusal to execute a contract if awarded by the City, or for a claim for equitable or other relief after the execution of a contract. 6.0 CONTRACT AWARD - INVITATION TO PROPOSE 6.1 The City will evaluate submittals in response to this solicitation and contemplates awarding a contract to the offeror whose submittal conforms to the requirements of this solicitation and has the highest evaluation score. 6.2 The City may: 6.2.1 Reject any or all submittals; 6.2.2 Accept other than the lowest cost submittal; and 6.2.3 Waive informalities or minor irregularities in submittals received 6.3 The City may reject a submittal if the prices proposed appear materially unbalanced between the line items or sub line items. A submittal will be considered materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work and thereby creating a reasonable doubt that the submittal will result in the lowest overall cost to the City, even though it may be the apparent low proposal, or creating circumstances which are deemed tantamount to allowing an advance payment. 6.4 The City reserves the right to negotiate the final terms and conditions of the contract to be executed. In the event the City and the Contractor(s) are unable to agree upon all contract provisions, the City reserves the right to cease negotiations and select another Vendor, or to reject all Proposals. If a Contractor intends to request that the City of Pearland execute a Contractor agreement or contract form in connection with the award of a contract, said form must be submitted with the proposal for review by the City's legal counsel during the evaluation of proposals. It shall be understood by all parties that all specifications herein, and responses by Offerors hereto, shall apply to, and be construed as a binding part of, any contract awarded as a result of this RFP. Page 35 of 48 RXHIBIT B 7.0 APPROVAL OF RESULTANT CONTRACT The contract, which may result from this solicitation, is subject to approval by Pearland City Council and may be neither executed, nor binding, until so approved. 8.0 COSTS INCURRED BY OFFEROR The City will not be responsible, under any circumstances, for any submittal preparation costs or other costs incurred by any offeror. Page 36 of 48 EXHIBIT B Appendix A: Special Conditions 2 C.F.R. § 200.326 and 2 C.F.R. Part 200 Requirements under the Uniform Rules. A non -Federal entity's contracts must contain the applicable contract clauses described in Appendix II to the Uniform Rules (Contract Provisions for non -Federal Entity Contracts Under Federal Awards), which are set forth below. 2 C.F.R. § 200.326. For some of the required clauses we have included sample language or a reference a non -Federal entity can go to in order to find sample language. Please be aware that this is sample language only and that the non -Federal entity alone is responsible ensuring that all language included in their contracts meets the requirements of 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II. We do not include sample language for certain required clauses (remedies, termination for cause and convenience, changes) as these must necessarily be written based on the non -Federal entity's own procedures in that area. 1. Remedies. a. Standard: Contracts for more than the simplified acquisition threshold ($150,000) must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. See 2 C.F.R. Part 200, Appendix II, 11 A. b. Applicability: This requirement applies to all FEMA grant and cooperative agreement programs. 2. Termination for Cause and Convenience. a. All contracts in excess of $10,000 must address termination for cause and for convenience by the non - Federal entity including the manner by which it will be effected and the basis for settlement. See 2 C.F.R. Part 200, Appendix II, 11 B. b. Applicability. This requirement applies to all FEMA grant and cooperative agreement programs. 3. Equal Employment Opportunity. a. Standard. Except as otherwise provided under 41 C.F.R. Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60- 1.3 must include the equal opportunity clause provided under 41 C.F.R. § 60- 1.4(b), in accordance with Executive Order 11246, Equal Employment Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p. 339) as amended by Executive Order 11375, Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41 C.F.R. Part 60 (Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor). See 2 C.F.R. Part 200, Appendix II, ¶ C. b. Key Definitions. (1) Federally Assisted Construction Contract. The regulation at 41 C.F.R. § 60-1.3 defines a "federally assisted construction contract" as any agreement or modification thereof between any applicant and a person for construction work which is paid for in whole or in part with funds obtained from the Government or borrowed on the credit of the Government pursuant to any Federal program involving a grant contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, or any application or modification thereof approved Page 37 of 48 EXHIBIT B by the Government for a grant, contract, loan, insurance, or guarantee under which the applicant itself participates in the construction work. (2) Construction Work. The regulation at 41 C.F.R. § 60-1.3 defines "construction work" as the construction, rehabilitation, alteration, conversion, extension, demolition or repair of buildings, highways, or other changes or improvements to real property, including facilities providing utility services. The term also includes the supervision, inspection, and other onsite functions incidental to the actual construction. c. Applicability. This requirement applies to all FEMA grant and cooperative agreement programs. d. The regulation at 41 C.F.R. Part 60-1.4(b) requires the insertion of the following contract clause: "During the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex or national origin Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination• rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin. (3) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (5) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules regulations, or orders, this contract maybe canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. Page 38 of 48 EXHIBIT B (7) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event a contractor becomes involved in or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States." 4. Davis -Bacon Act and Copeland Anti -Kickback Act. a. Applicability of Davis -Bacon Act. The Davis -Bacon Act only applies to the emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program, and Transit Security Grant Program. It does not apply to other FEMA grant and cooperative agreement programs, including the Public Assistance Program. b. All prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §§ 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations at 29 C.F.R. Part 5 (Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction)). See 2 C.F.R. Part 200, Appendix II, 11D. c. In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. d. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. e. In contracts subject to the Davis -Bacon Act, the contracts must also include a provisibn for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations at 29 C.F.R. Part 3 (Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States). The Copeland Anti- Kickback Act provides that each contractor or subrecipient must be prohibited from inducing, by any means any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to FEMA. f. The regulation at 29 C.F.R. § 5 5(a) does provide the required contract clause that applies to compliance with both the Davis -Bacon and Copeland Acts. However, as discussed in the previous subsection, the Davis -Bacon Act does not apply to Public Assistance recipients and subrecipients. In situations where the Page 39 of 48 EXHIBIT B Davis -Bacon Act does not apply neither does the Copeland "Anti -Kickback Act." However, for purposes of grant programs where both clauses do apply, FEMA requires the following contract clause: "Compliance with the Copeland "Anti -Kickback" Act. (1) Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. (2) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as the FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. (3) Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12.' 5. Contract Work Hours and Safety Standards Act. a. Applicability: This requirement applies to all FEMA grant and cooperative agreement programs. b. Where applicable (see 40 U.S.C. § 3701), all contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations at 29 C.F.R. Part 5. See 2 C.F.R. Part 200, Appendix II, ¶ E. c. Under 40 U.S.C. § 3702, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. d. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. e. The regulation at 29 C.F.R. § 5.5(b) provides the required contract clause concerning compliance with the Contract Work Hours and Safety Standards Act: "Compliance with the Contract Work Hours and Safety Standards Act. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less Page 40 of 48 EXHIBIT B than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (2) Violation; liability for unpaid wages• liquidated damages. In the event of any violation of the clause set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section. (3) Withholding for unpaid wages and liquidated damages. The (write in the name of the Federal agency or the loan or grant recipient) shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor or any other federally -assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this section." 6. Rights to Inventions Made Under a Contract or Agreement. a. Stafford Act Disaster Grants. This requirement does not apply to the Public Assistance, Hazard Mitigation Grant Program, Fire Management Assistance Grant Program Crisis Counseling Assistance and Training Grant Program, Disaster Case Management Grant Program, and Federal Assistance to Individuals and Households — Other Needs Assistance Grant Program, as FEMA awards under these programs do not meet the definition of "funding agreement." b. If the FEMA award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the non -Federal entity wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that `funding agreement," the non -Federal entity must comply with the requirements of 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements), and any implementing regulations issued by done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of Page 41 of 48 EXHIBIT B the clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section. (3) Withholding for unpaid wages and liquidated damages. The (write in the name of the Federal agency o r the loan or grant recipient) shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable o n account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor or any other federally -assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this section." 6. Rights to Inventions Made Under a Contract or Agreement. a. Stafford Act Disaster Grants. This requirement does not apply to the Public Assistance, Hazard Mitigation Grant Program, Fire Management Assistance Grant Program, Crisis Counseling Assistance and Training Grant Program, Disaster Case Management Grant Program, and Federal Assistance to Individuals and Households — Other Needs Assistance Grant Program, as FEMA awards under these programs do not meet the definition of "funding agreement." b. If the FEMA award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the non - Federal entity wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that 'funding agreement," the non -Federal entity must comply with the requirements of 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements), and any implementing regulations issued by FEMA. See 2 C.F.R. Part 200, Appendix II, ¶ F. c. The regulation at 37 C.F.R. § 401.2(a) currently defines "funding agreement' as any contract, grant or cooperative agreement entered into between any Federal agency other than the Tennessee Valley Authority, and any contractor for the performance of experimental, developmental, or research work funded in whole or in part by the Federal government. This term also includes any assignment, substitution of parties, or subcontract of any type entered into for the performance of experimental, developmental, or research work under a funding agreement as defined in the first sentence of this paragraph. 7. Clean Air Act and the Federal Water Pollution Control Act. Contracts of amounts in excess of $150,000 must contain a provision that requires the contractor to agree to comply with all applicable standards o rders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. §§ 7401-7671q) and the Federal Page 42 of 48 EXHIBIT B Water Pollution Control Act as amended (33 U.S.C. §§ 1251-1387). Violations must be reported to FEMA and the Regional Office of the Environmental Protection Agency. See 2 C.F.R. Part 200, Appendix II, ¶ G. a. The following provides a sample contract clause concerning compliance for contracts of amounts in excess of $150,000: "Clean Air Act (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. (2) The contractor agrees to report each violation to the (name of the state agency or local or Indian tribal government) and understands and agrees that the (name of the state agency or local or Indian tribal government) will, in turn, report each violation as required to assure notification to the (name of recipient), Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (3) The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. Federal Water Pollution Control Act (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. (2) The contractor agrees to report each violation to the (name of the state agency or local or Indian tribal government) and understands and agrees that the (name of the state agency or local or Indian tribal government) will, in turn, report each violation as required to assure notification to the (name of recipient), Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (3) The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.' 8. Debarment and Suspension. a. Applicability: This requirement applies to all FEMA grant and cooperative agreement programs. b. Non-federal entities and contractors are subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 180 and the Department of Homeland Security's regulations at 2 C.F.R. Part 3000 (Non -procurement Debarment and Suspension). c. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs and activities. See 2 C.F.R. Part 200, Appendix II, 11 H; and Procurement Guidance for Recipients and Subrecipients Under 2 C.F.R. Part 200 (Uniform Rules): Supplement to the Public Assistance Procurement Page 43 of 48 EXHIBIT B Disaster Assistance Team (PDAT) Field Manual Chapter IV, ¶ 6.d, and Appendix C, ¶ 2 [hereinafter PDAT Supplement]. A contract award must not be made to parties listed in the SAM Exclusions. SAM Exclusions is the list maintained by the General Services Administration that contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. SAM exclusions can be accessed at www.sam.gov. See 2 C.F.R. § 180.530; PDAT Supplement, Chapter IV, ¶ 6.d and Appendix C, 112. d. In general, an "excluded" party cannot receive a Federal grant award or a contract within the meaning of a "covered transaction," to include subawards and subcontracts. This includes parties that receive Federal funding indirectly, such as contractors to recipients and subrecipients. The key to the exclusion is whether there is a 'covered transaction," which is any non -procurement transaction (unless accepted) at either a "primary" or "secondary" tier. Although "covered transactions" do not include contracts awarded by the Federal Government for purposes of the non -procurement common rule and DHS's implementing regulations, it does include some contracts awarded by recipients and subrecipient. e. Specifically, a covered transaction includes the following contracts for goods or services: (1) The contract is awarded by a recipient or subrecipient in the amount of at least $25,000. (2) The contract requires the approval of FEMA, regardless of amount. (3) The contract is for federally -required audit services. (4) A subcontract is also a covered transaction if it is awarded by the contractor of a recipient or subrecipient and requires either the approval of FEMA or is in excess of $25,000. d. The following provides a debarment and suspension clause. It incorporates an optional method of verifying that contractors are not excluded or disqualified: "Suspension and Debarment" (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The contractor must comply with 2 C F.R. pt. 180 subpart C and 2 C.F.R. pt. 3000 subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by (insert name of subrecipient). If it is later determined that the contractor did not comply with 2 C F.R pt. 180, subpart C and 2 C.F.R. pt. 3000 subpart C, in addition to remedies available to (name of state agency serving as recipient and name of subrecipient), the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise Page 44 of 48 FXHIBIT B from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions." 9. Byrd Anti -Lobbying Amendment. a. Applicability: This requirement applies to all FEMA grant and cooperative agreement programs. b. Contractors that apply or bid for an award of $100,000 or more must file the required certification See 2 C.F.R. Part 200, Appendix II, ¶ I; 44 C.F.R. Part 18; PDAT Supplement, Chapter IV 6.c; Appendix C, ¶ 4. c. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. § 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. See PDAT Supplement, Chapter IV, 116.c and Appendix C, ¶ 4. d. The following provides a Byrd Anti -Lobbying contract clause: "Byrd Anti -Lobbying Amendment," 31 U.S.C. § 1352 (as amended) Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient." APPENDIX A, 44 C.F.R. PART 18 — CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements (To be submitted with each bid or offer exceeding $100,000) The undersigned [Contractor] certifies, to the best of his or her knowledge, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL "Disclosure Form to Report Lobbying,' in accordance with its instructions. Page 45 of 48 EXHIBIT B 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any. Signature of Contractor's Authorized Official / / Name and Title of Contractor's Authorized Official Date 10. Procurement of Recovered Materials. a. Applicability: This requirement applies to all FEMA grant and cooperative agreement programs. b. A non -Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as amended by the Resource Conservation and Recovery Act at 42 U.S.C. § 6962). See 2 C.F.R Part 200, Appendix II, J; 2 C.F.R. § 200.322; PDAT Supplement, Chapter V, ¶ 7. c. The requirements of Section 6002 include procuring only items designated in guidelines of the EPA at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10 000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery* and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. d. The following provides the clause that a state agency or agency of a political subdivision of a state and its contractors can include in contracts meeting the above contract thresholds: "(1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA- designated items unless the product cannot be acquired (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. Page 46 of 48 EXHIBIT B (2) Information about this requirement along with the list of EPA -designate items, is available at EPA's Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive- procurement-guideline-cpg-program." 11. Additional FEMA Requirements. a. The Uniform Rules authorize FEMA to require additional provisions for non - Federal entity contracts. FEMA, pursuant to this authority, requires or recommends the following: b. Changes. To be eligible for FEMA assistance under the non -Federal entity s FEMA grant or cooperative agreement, the cost of the change, modification, change order, or constructive change must be allowable, allocable, within the scope of its grant or cooperative agreement, and reasonable for the completion of project scope. FEMA recommends, therefore, that a non -Federal entity include a changes clause in its contract that describes how, if at all, changes can be made by either party to alter the method, price, or schedule of the work without breaching the contract. The language of the clause may differ depending on the nature of the contract and the end -item procured. c. Access to Records. All non -Federal entities must place into their contracts a provision that all contractors and their successors, transferees, assignees, and subcontractors acknowledge and agree to comply with applicable provisions governing Department and FEMA access to records, accounts, documents, information, facilities, and staff. See DHS Standard Terms and Conditions, v 3.0, 11 XXVI (2013). d. The following provides a contract clause regarding access to records: "Access to Records. The following access to records requirements apply to this contract: (1) The contractor agrees to provide (insert name of state agency or local or Indian tribal government), (insert name of recipient), the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representative access to construction or other work sites pertaining to the work being completed under the contract." 12. DHS Seal, Logo, and Flags. a. All non -Federal entities must place in their contracts a provision that a contractor shall not use the DHS seal(s) logos, crests or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre -approval. See DHS Standard Terms and Conditions, v 3.0, 11 XXV (2013). Page 47 of 48 EXHIBIT B b. The following provides a contract clause regarding DHS Seal, Logo, and Flags: "The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre- approval." 13. Compliance with Federal Law, Regulations, and Executive Orders. a. All non -Federal entities must place into their contracts an acknowledgement that FEMA financial assistance will be used to fund the contract along with the requirement that the contractor will comply with all applicable federal law, regulations, executive orders, and FEMA policies, procedures, and directives. b. The following provides a contract clause regarding Compliance with Federal Law, Regulations, and Executive Orders: "This is an acknowledgement that FEMA financial assistance will be used to fund the contract only. The contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives." 14. No Obligation by Federal Government. a. The non -Federal entity must include a provision in its contract that states that the Federal Government is not a party to the contract and is not subject to any obligations or liabilities to the non -Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. b. The following provides a contract clause regarding no obligation by the Federal Government: "The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non -Federal entity, contractor, or any other party pertaining to any matter resulting from the contract." 15. Program Fraud and False or Fraudulent Statements or Related Acts. a. The non -Federal entity must include a provision in its contract that the contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to its actions pertaining to the contract. b. The following provides a contract clause regarding Fraud and False or Fraudulent or Related Acts: "The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor s actions pertaining to this contract." Page 48 of 48 EXHIBIT B Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352 title 31, U.S. Code Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100 000 for each such failure. Signature of Contractor's Authorized Official Name and Title of Contractor's Authorized Official Date THE CITY OF PEARLAND, TEXAS DOCUMENT 00435 REQUIRED BY ALL BIDDERS WHO WILL RhCF;IVF FEDERAL FUNDS IN PAYMENT OF PROCUREMENT EXHIBIT B BIDDER'S CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION (49 CFR PART 29) The undersigned certifies, by submission of this proposal or acceptance of this contract, that neither Contractor nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntary excluded from participation in this transaction by any Fedeial department or agency. Bidder agrees that by submitting this proposal that Bidder will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the Bidder or any lower tier participant is unable to certify to this statement, that participant shall attach an explanation to this document. Certification that the above information is true and complete to the best of my knowledge and belief. (Printed or typed Name of Signatory) (Signature) (Date) NOTE: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001 END OF DOCUMENT 00435-FAA THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED WITH PROPOSAL EXHIBIT B DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See reverse for public burden disclosure.) Approved by OMB 0348-0046 1. Type b. c. d.loan e. f. of loan contract grant cooperative loan Federal insurance guarantee Action: agreement 2. Status of a. b. c. Federal bid/offer/application initial post -award Action: 3. Report a. b. Material year date Type initial material filing Change change quarter Only: Ja. - ----J For I award of last report 4. Name Congressional Prime and Address District, of Subawardee Reporting , Entity: if 4c known: 5. If and Congressional Reporting Address Entity of District, Prime: in No. 4 if known: is a Subawardee, Enter Name ❑ ❑ Tier if known: 6. Federal Department/Agency: 7. CFDA Federal Number, Program applicable: Name/Description: if 8. Federal Action Number, if known: 9. Award $ Amount, if known: 10. a. Name (if and Address last of name, Lobbying first name, Registrant MI): b. Individuals different (last name, from Performing No. first name, 10a) Services MI): (including address if individual, 11Information requested through this form is authorized by title 31 U.S.C. section . 1352. 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EXHIBIT C O(emIllogic Subrtti 14 ditty of PeAr(difi , Texas Request for Proposal No. 0220-23 DEBRIS MONITORING SERVICES Due Date/Time: April 9, 2020 112:00 PM thompson CONSULTING SERVICES City of Pea rland, Texas Request for Proposal No. 0220-23 Debris Monitoring Services SECTION Table of Contents • Offeror Philosophy 1 • Qualifications of Firm and Staff 2 Exhibit 2-1: Staff Experience Matrix Exhibit 2-2: Key Personnel Resumes • Technical Approach 3 • Understanding Scope of Services 4 • Staffing and Recruiting 5 • Required Forms and Certifications 6 Insurance Requirements Certificate of Insurance Non -Collusion Statement Conflict of Interest Questionnaire Contractor Questionnaire House Bill 89 Form Certification Regarding Lobbying Vendor Reference Form thompson CONSULTINC SERVICES OFFEROR PHILOSOPHY Thompson Consulting Services, LLC (Thompson) along with our Texas -based and Historically Underutilized Business (HUB) certified teaming partner, Maroon Consultants (Maroon) is pleased to submit the proposal to provide the City of Pearland, Texas (Texas) with professional disaster debris removal monitoring and recovery services. Thompson is a full service emergency planning, response, disaster recovery and grant management consultancy. Our consultants have over 50 years of combined experience in supporting local and state agencies in response to tornadoes, hurricanes, floods, wildfires, e arthquakes, ice storms, rock slides, oil spills and other natural disasters. Our approach to providing disaster response and recovery services maintains a primary focus on the efficient and effective u tilization of resources while assisting our clients with navigating the funding channels of the Federal Emergency Management Agency's (FEMA) Public Assistance (PA) program as well as other post disaster grant programs. We believe Thompson is best suited to assist the City with disaster debris monitoring services for the following reasons: Post -Disaster Debris Removal Management and FEMA Funding Experience Thompson's experience with post -disaster debris removal monitoring and management services spans three decades and accounts for the administration of more than $3.5 billion of debris removal funding o n behalf of more than 250 local and state government agencies. Our staff's experience is unparalleled in the industry and provides assurance to the City that we will stand by our work from project inception to regulatory closeout and audit. Qualifications of Our Staff Thompson's consultants are amongst the most educated, qualified, and dynamic in the industry. All of Thompson's proposed staff has extensive experience with disaster recovery programs, including monitoring large scale debris removal programs involving a minimum of 1,000,000 cubic yards. Our team s emergency response and disaster recovery experts have responded to some of the most devastating incidents to impact the United States in the last two decades. The City can rest assured that its disaster reimbursement is in the hands of the industries most qualified professionals. Automated Debris Management System (ADMS) Thompson invests considerable resources in technologies to support more efficient debris removal monitoring. Thompson proposes using our ADMS solution, the Thompson Data Management Suite (TDMS) to electronically capture data in the field and ensure accurate and timely reporting to the City. TDMS has been routinely deployed on FEMA reimbursed projects and meets the process requirements for the U.S. Army Corps of Engineers (USACE) Advanced Contracting Initiative (ACI). Local Preference for Hiring Monitors It is Thompson's intent to fill temporary debris monitoring positions with City residents in need of work. Thompson will provide qualified residents with safety training, drug screening, and on the job training thompson.. CONSULTING SERVICES 1-1 OFFEROR PHILOSOPHY with experienced debris monitoring supervisors. We will make sure that all local hires are thoroughly and properly trained prior to being deployed to monitor a debris removal crew. This effort engages residents in the City s recovery and provides an opportunity to earn a competitive hourly wage. Ability to Quickly Respond Thompson has personnel and resources on stand-by should a debris generating incident occur. With our corporate office in Lake Mary, Florida and branch office in Houston and Orange, Texas we will be able to deploy staff and resources within 24 hours of receiving a notice to proceed from the City. Thompson is set-up to quickly adapt to the uncertain and changing needs of the City. During times of emergency, this ability to rapidly respond to the needs of the City is of paramount importance Versatility of Our Team While many firms can offer experience and personnel in certain aspects of the City's needs, Thompson provides the City with professional engineers and consultants that have experience with developing programs to address any of the following disaster recovery programs: • Right-of-way (ROW) debris removal • Demolition program management • Right-of-way leaning tree and hanging • Inland/non-navigable and navigable limb removal (leaner/hanger) waterway debris removal • Parks cleanup • Vehicle/vessel recovery • Private property debris removal (PPDR) • White goods removal and decommissioning • Right -of -entry (ROE) administration • Solid waste management consultation Commitment to Safety and Quality Thompson is the only debris monitoring firm that performs drug screening and motor vehicle operating record reviews for its temporary employees. This practice results in a team of monitors that is both safe and committed to quality. In addition Thompson deploys a quality assurance team to each project to ensure that certain quality standards are being upheld, regardless of the operating conditions climate. Proposal Points of Contact and Authorized Agents: The following authorized agents of the Firm and will serve as direct points of contact to the City for all inquiries related to this submittal as well as technical and contractual clarifications required throughout the evaluation process. Jon Hoyle, President Nate Counsel!, Executive Vice President 0:407-792-0018 I C: 321.303.2543 0:407-792-0018 I C: 407.619.2781 jhoyle@thompsoncs.net ncounsell@thompsoncs.net Thompson has the experience and resources necessary to be extremely responsive to the City's disaster debris removal monitoring and management needs following a disaster incident. We stand prepared to guide the City through the debris removal and recovery process while working with the Texas Division of Emergency Management (TDEM) and the FEMA Public Assistance program to achieve maximum disaster recovery cost reimbursement for the City. We would be honored to serve as your disaster debris removal monitoring and management provider and stand prepared to exceed the service expectations that the City has established. thompson.. CONSULTING SERVICES 1 -2 QUALIFICATIONS OF FIRM & STAFF Firm Thompson Consulting Services is a full service emergency response, disaster recovery and grant management consultancy, organized as a subsidiary of Thompson Holdings, Inc. (Thompson) which also includes our sister companies Thompson Engineering and Watermark Design. What began as a small company doing basic soils and materials testing in Mobile, Alabama has since grown into a national corporation with 24 corporate and branch offices throughout the Southeast United States. Our ongoing success, strong growth, consistent project delivery and commitment to 100 percent client satisfaction can be traced back to 1953 when our founder, Vester J. Thompson, established the high standards that lay the foundation of our work ethic. These standards are still upheld today and summarized as follows: • Excellence in workmanship • Innovative solutions • Timely, responsive service • Cost effectiveness With more than 325 personnel spanning the consulting, engineering and architecture disciplines, commitment to these standards ensures a universal threshold for project quality. Our staff has a vested interest in providing safe, quality driven, successful projects that are completed on time and within budget. The corporate organizational chart below graphically depicts the relationship between the Thompson Family of Companies and provides a brief summary of each company s service offerings. Thompson Consulting Services will serve as the contracting entity for the services requested by the City of Pearland, Texas (City). 1 thompson CONSULTING SERVICES Services Disaster Debris Monitoring Grant Writing & Administration Infrastructure & Housing Mitigation thompson HOLDINGS, INC. thompson watermark ENGINEERING Services Full -Service Engineering Environmental Consulting Construction Management DESIGN Services Architecture Interior Design Master Planning Prior to the inception of Thompson Consulting Services in 2011, disaster debris monitoring and program management services have been provided by Thompson Engineering since 1979 following Hurricane Frederic. Since then our organization has supported various local, state, and federal entities, including the United States Army Corps of Engineers (USACE) throughout the Nation respond to and recover from a variety of natural disasters. Thompson Consulting Services was founded to focus solely on disaster preparedness, response and recovery service offerings. thompson CONSULTING SERVICES 2- 1 QUALIFICATIONS OF FIRM & STAFF b.,E�rri arrY �r�rc�r;ric'non Thompson Consulting Services, LLC is registered with the Secretary of the State of Texas, our TID is 10308 and our State Filing document number is 370780100002. Thompson Consulting Services, LLC is not excluded or debarred from the System of Award Management (SAM) EPLS system to enter into a contract for services. Our SAM No. is 968677158 and CAGE Code is 7NZ42. A summary of our Company data is provided below. Firm Data Firm Name: Address: Telephone: Fax: Email: Website: Company / Ownership Type: Year Established: Former Name. Year Est.: Sate of Formation: Federal ID No.: SAM No. / CAGE Code: &Verify Company ID: Texas SOS ID Texas Vendor ID: Officers/Board of Managers: `iu5Cant Thompson Consulting Services, LLC 1135 Townpark Avenue, Suite 2101 Lake Mary, Florida 32746 (407) 792-0018 (407) 878-7858 info@thompsoncs.net www.thompsoncs.net Limited Liability Company 2011 Thompson Engineering 1953 Delaware 45-2015453 968677158 / 7NZ42 1111126 10308 14520154536 Jon Hoyle, President Nate Counsell, Vice President Chad Brown, BOM John H. Baker, III, BOM Michael Manning, BOM / I lisioricolly Underutilized Business (HUB) Punic ti Thompson is proudly joined on this submittal by our teaming partner, Texas based, Historically Underutilized Business (HUB) certified consulting firm Maroon Consultants, LLC (Maroon). Maroon was formed in 2006 to assist and provide innovative and efficient solutions for local, state and federal government clients. Maroon was founded by J.D. Salinas III, who was presidentially appointed as Regional Administrator for the General Services Administration's (GSA) Southwest Region in November 2009. Mr. Salinas oversaw all of the GSA's activities in Arkansas, Louisiana, New Mexico, Oklahoma, and Texas including the management of federal real estate and information technology. Prior to his role at the GSA, Mr. Salinas served as County Judge of Hidalgo County, Texas. Elected in 2006, he was responsible for leading more than 3,000 County employees and successfully guided the County through its recovery from Hurricane Dolly. Maroon offers a unique understanding of federal, Texas thompson CONSULTING SERVICES MAROON CONSULT ANTS 2-2 Thompson has provided disaster response and recovery services since 1979 following Hurricane Frederic. Since then, our staff has supported over 250 federal, state and local government entities plan for and respond to a variety of disaster incidents, such as, on be r._.rr .r _...... t tom/cxE,rd 4¢ - tornadoes, hurricanes, floods, earthquakes, ice storms, oil spills and n)ent agent:iO. zarrOss other natural disasters. Our emergency response and disaster a' Linked States, recovery consultants have over 50 years of combined experience and have responded to some of the most devastating incidents to impact the United States in the last two decades. This work has resulted in the documentation of over 85 million cubic yards of debris and our clients successfully applying for and retaining more than $4,5, billion of federal grant funding for debris removal. Our approach to providing disaster response and recovery services to the City rnaintains a primary focus on the efficient and effective utilization of available resources while assisting the City in navigating the funding and compliance channels of the Texas Division of Emergency Management (TDEM) and the Federal Emergency Management Agency (FEMA) Public Assistance (PA) Program. Thompson's consultants have performed debris monitoring and grant administration services for a variety of Federal Emergency Management Agency (FEMA) and Federal Highway Administration (FHWA) reimbursable federally declared disasters and emergencies. A summary of our experience over the last twelve years is provided in the table below and a comprehensive staff experience matrix is included as Exhibit 2-1 following this section. Table 2-1: Grant Programs and Funding Administered by Disaster QUALIFICATIONS OF FIRM & STAFF State and local government practices before, during and after a disaster incident. Maroon Consultants will provide resource coordination and management as well as fill potential debris removal monitor positions. Our sic monitor& ed rear e Disaster Clients. Grant Funds Administered Hurricane Michael (FEMA DR-4399, 4400) Hurricane Florence (FEMA DR-4393, 4394) Hurricane Maria (FEMA DR-4339) Hurricane Irma (FEMA DR-4337, 4338) Hurricane Harvey (FEMA DR-4332) 2018 10 2018 11 2017 1 2017 47 2017 6 Hurricane .Matthew ,(FEMA DR-4283-86, 4291) 2016 17 Louisiana Severe Flooding (FEMA DR-4277) i 2015 2 South Carolina Severe Flooding (FEMA DR-4241) 2015 1 Winter Storm Pandora (FEMA DR-4211) 2015 3 Alabama Severe Storms (FEMA DR-4176) 2014 4 Winter Storm Pax (FEMA DR-4166) 2014 6 Hurricane Sandy (FEMA DR-4085-4086) 2012 7 Hurricane Isaac (FEMA DR-4080-4081) 2012 4 Indiana Tornados (FEMA DR-4058) 2012 1 Hurricane Irene (FEMA DR-4024) 2011 1 Alabama Tornados (FEMA DR-1971) 2011 Iowa Flooding (FEMA DR-1763) thompson CONSUL1111G SERVICES 3 TBD TBD TBD $100,000,000 $20,000,000 $100,000,000 $65,000,000 $35,000,000 $750,000 $2,000,000 $200,000,000 $250,000,000 $2,000,000 $2,500,000 $4,500,000 FEMA PA FEMA PA FEMA PA FEMA PA FEMA PA FEMA PA, FEMA HMGP FEMA PA, FEMA HMGP FEMA PA, FEMA HMGP FEMA PA FEMA PA FEMA PA, FHWA ER, FEMA HMGP FEMA PA, FHWA ER, FEMA HMGP FEMA PA, FHWA ER FEMA PA, FHWA ER FEMA PA, FHWA ER $25,000,000 (FEMA PA, FEMA HMGP, FHWA ER,'CDBG DR, DOE 2010 2 $1,640,325 FEMA PA, FEMA HMGP FHWA ER 2-3 QUALIFICATIONS OF FIRM & STAFF Grant Funds.'- Administered Massachusetts Snow Storm (FEMA \DR-1813) 2009.: Hurricane Ike (FEMA DR-1791) 2008 Hurricane Gustav (FEMA DR-1786) 2008 6 Hurricane Dolly (FEMA DR-1780) 2008 2 Oklahoma/Missouri Ice Storm (FEMA DR-1735) 2007 2 Missouri Ice Storm (FEMA DR-1676) 2007 3 New York Winter Storm (FEMA DR-1665) 2006 7 Hurricane Wilma (FEMA DR-1609) 2005 15 Hurricane Rita (FEMA DR 1606) 2005 2 Hurricane Katrina (FEMA DR 1602-1604) 2005 30 Hurricane Dennis (FEMA DR-1595 2005 3 Hurricane Ivan (FEMA DR-1551) 2004 3 Hurricane Frances (FEMA DR-1545) 2004 1 Hurricane Charley (FEMA DR-1539) 2004 ' 3 12 $896,475 $445,504,160 $19,374,540 $17,241,000 $12,375,000 $31,5231000 $20,700,000 $214,491,000 $96,000,000 $914,304,040 $90,000,000 $243,332,500 $5,000,000 $97,085,850 FEMA PA, FHWA ER FEMA PA, FEMA SRL, FHWA ER, CDBG DR FEMA PA, FEMA SRL, FEMA HMGP, FHWA ER FEMA PA, FHWA ER FEMA PA, FHWA ER FEMA PA, FHWA ER FEMA PA, FHWA ER, NRCS FEMA PA, FEMA HMGP, FHWA ER, NRCS FEMA PA, FHWA ER FEMA PA, FEMA HMGP, FHWA ER, NRCS FEMA PA, FHWA ER FEMA PA, FEMA HMGP, FHWA ER, NRCS FEMA PA, FHWA ER FEMA PA, FHWA ER Thompson's clients benefit from our long and consistent history in providing disaster response and recovery services through the incorporation of program management best practices gained over the years, and understanding of current federal disaster recovery guidelines and procedures. We have a thorough understanding of how agencies at the federal, state, and local levels coordinate during a recovery operation. Post Performance and References Thompson has an exceptional record of performance on our previous and existing contracts. The following select project examples highlight our experience and capabilities performing similar services to the scope of work requested by the City and include several recent examples that demonstrate our experience and ability to guide local governments to meet the FEMA Public Assistance Program eligibility requirements for debris removal and monitoring. In addition, many of these projects provide evidence of our ability to perform damage assessment, right- of-way monitoring, hazardous leaner/hanger removal, private property debris removal (PPDR), disposal site monitoring, solid and hazardous waste management, waterway debris removal, data management, hauler invoice reconciliation and contraction, and FEMA reimbursement and FEMA appeals assistance. Aransas County, Texas Hurricane Harvey Debris Removal Monitoring Summary: Following the devastating impacts of Hurricane Harvey, Aransas County selected Thompson to assist in implementing and properly documenting debris removal operations throughout the County. Thompson was selected by the County for these services and immediately began project operations following a notice to proceed. Working closely with thy County and their designated debris removal contractor, Thompson, to date, has substantiated over 2.7 million cubic yards of right-of-way debris removal and nearly 75,000 cubic yards of special program debris removal from private property and parks collection. thompson CONSULTING SERVICES September 2017 — December 2018 Debris Quantity: 2,775,000 CY 2-4 QUALIFICATIONS OF FIRM & STAFF Newton County, Texas September — October 2017 Severe Flooding Disaster Recovery Debris Quantity 9,000 / 37,030 CY 2017 Hurricane Harvey: Following the impacts of Hurricane Harvey, Newton County looked again to Thompson to provide disaster debris removal monitoring services as many areas within the County experienced severe flooding. Thompson substantiated nearly 9,000 cubic yards of construction and demolition debris in just under one month of operations on behalf of the County. 2016 Severe Flooding: Weeks of continual severe storms and heavy rainfall left low lying areas and neighborhoods throughout Newton County, particularly in the Deweyville area, almost completely underwater After the flood waters receded, Thompson assisted the County in performing disaster debris removal monitoring services to document and substantiate the removal of over 665 loads/37,303 CY of construction and demolition (C&D) debris as well as 418 units of white goods from the impacted areas of the County. City -Parish of East Baton Rouge, Louisiana Disaster Debris Removal Monitoring/ PPDR Program Debris Quantity: 2,000,000 CY Management Summary: In August 2016 prolonged severe storms caused massive flooding throughout the City -Parish of East Baton Rouge, Louisiana leaving over 60,000 homes damaged or destroyed. As the flood waters subsided the City -Parish activated their debris removal hauler and monitor, Thompson, to assist in the monumental effort of managing the removal of debris generated from the thousands of flooded homes. Thus far, Thompson has performed disaster debris removal monitoring services overseeing the collection of more than 2 million cubic yards of constructing and demolition debris throughout the City -Parish. In addition, Thompson worked closely with the City -Parish and the debris removal hauler to design and implement a comprehensive Private Property Debris Removal Program for extended ROW collection. Thompson canvased neighborhoods distributing right -of -entry forms and staffed multiple libraries and community centers to assist homeowners in completing the required paper work. Once ownership of the property was verified Thompson logged the record into TDMS and provided the debris removal contractor with a list and map of properties approved for PPDR. Over 1,450 right -of -entry forms were collected, validated and processed for extended collection. August 2016 — October 2017 City of Texas City, Texas September — October 2017 Hurricane Harvey Debris Removal Monitoring Debris Quantity: 22,400 CY Summary: Thompson was able to immediately respond to the City of Texas City following receipt of a notice to proceed after the impact of Hurricane Harvey caused wide -spread flooding throughout the City. Overall Thompson was able to substantiate the removal of more than 22,000 cubic yard of construction and demolition debris from the City maintained right-of-ways. Through close coordination with the City's debris hauler, the City debris mission was completed in less than 30 days. City of Jacksonville, North Carolina Sept 2018 — Feb 2019 Hurricane Florence Debris Removal Monitoring Debris Quantity: 350,000 CY Summary: As the standby debris removal monitor for the City of Jacksonville, Thompson was prepared and ready to immediately initiate debris removal monitoring activities following the safe passage of Hurricane Florence. Thompson began hiring and training local residents to serve as debris removal monitors and coordinated closely with the City and their debris hauler to identify crew configurations and assignments. Thompson monitored debris removal from the City's right-of-way, resulting in the collection of nearly 270,000 cubic yards of vegetative debris and over 3,000 tons of construction and demolition debris removal. In addition thompson corisui_TINC SERVic 2-5 QUALIFICATIONS OF FIRM & STAFF the City conducted a hazardous tree and limb removal program resulting in the removal of 423 hazardous trees and over 2,500 hazardous tree limbs. Lee County, Florida September 2017 - March 2018 Hurricane Irma Disaster Debris Removal Monitoring Debris Quantity: 2,319,784 CY Summary: As Lee County braced for the potential impact of Hurricane Irma, the strongest Atlantic basin hurricane ever recorded, they activated Thompson's contract for debris removal monitoring services, and Thompson prepared to deploy a response team to the County immediately following the passage of Hurricane Irma. Hurricane Irma made a secondary U.S. landfall just South of Lee County, however still passed through the County as a strong devastating storm. Hurricane Irma left property damage, flooding from rainfall, and downed trees and power lines throughout the County. Thompson began operations immediately upon receiving a notice to proceed and worked closely with the County's debris removal contractor to quickly begin debris removal operations. Thompson has monitored the removal of over 1.9 million cubic yard of debris from County ROW, and performed special debris removal programs including a commercial, parks, and utilities ROW removal monitoring. Thomson has also monitored the removal of over 70 000 hazardous limbs, and 4,000 trees throughout the County. In addition, Thompson has substantiated the removal of n early 10,000 CY of vegetation from County waterways. Chatham County, Georgia October 2016 - April 2017 Hurricane Matthew Disaster Debris Removal Monitoring / PPDR Debris Quantity: 1,400,000 CY Summary: Thompson has maintained a stand-by debris monitoring contract with Chatham County GA (County) for over four years prior to being activated following Hurricane Matthew in October of 2016. During that time, Thompson performed annual debris training and disaster response process reviews with the County in o rder to maintain a high level of operational readiness should our debris monitoring team ever be needed to respond to a, historically and, statistically rare direct hurricane impact to the coast of Georgia. Thompson deployed a response team to the County 72 hours prior to receiving a n otice to proceed in anticipation of a contract activation. Following the hurricane and contract activation, Thompson began debris operations immediately with over 75 field staff ready due to o ur diligent planning and pre -deployment of resources. Thompson monitored the removal of over 1,400,000 cubic yards of vegetative debris as well as the removal of hazardous limbs from 16,000 trees and the complete removal of over 900 hazardous leaning trees. In addition, Thompson worked closely with the County and its stakeholders to obtain approval for, and implement a FEMA approved private property debris removal program that has resulted in the removal of over 200,000 cubic yards from private property and gated communities. South Carolina Department of Transportation (SCDOT) Feb 2014 - Mar 2017 Debris Removal Monitoring and Public Assistance Consulting Debris Quantity:2,275,000 CY Hurricane Matthew 2016: Following Hurricane Matthew, the SCDOT again activated Thompson to provide disaster debris removal monitoring and disaster recovery services in seven counties, including Colleton, Darlington, Florence, Horry, Orangeburg, Sumter and Williamsburg. Thompson mobilized within 24 hours of receiving a notice to proceed. To date, over 956,000 cubic yards of vegetative debris have been collected from state -maintained roadways. Severe Flooding 2015: In early October, 2015, South Carolina experienced severe storms and heavy rainfall which left multiple counties throughout the State flooded and in need of disaster assistance. Homeowners began removing damaged household items and piling debris along the right-of-way. SCDOT activated Thompson thompson CONSULTING SERVICES 2-6 QUALIFICATIONS OF FIRM & STAFF to guide and assist with response and recovery efforts. Thompson worked with the SCDOT to quickly establish debris removal operations along State maintained roadways and assisted in the development of a Mutual Aid Agreement for SCDOT to provide debris removal and monitoring services to participating counties along municipal roadways as well. Thompson performed monitoring services in 11 counties throughout the State and documented over 111,500 cubic yards of C&D debris, as well as 39.89 tons of unregulated E-Waste, 1,480 units of regulated E- Waste, 48.4 tons of HHW and 486 units of white goods. In addition, hundreds of roadways and bridges throughout the State were compromised from the flood waters and SCDOT has again sought the services of Thompson's FEMA Public Assistance professionals to assist in the management and development of project worksheets. Winter Storm Pax 2014: In February, 2014 Winter Storm Pax coated an 18 county area in South Carolina with up to 1.5" of ice and generated widespread vegetative debris. The SCDOT activated its pre -event contract with Thompson to monitor a six county area in the eastern part of the state including Horry, Georgetown, Williamsburg, Florence, Dillon, and Marion Counties. Thompson monitored, documented, and substantiated reimbursement for the removal of 1,200,000 cubic yards of debris and the removal of hazardous limbs from 175,000 hazardous trees by three debris removal contractors. Thompson also supported the SCDOT by providing Federal Emergency Management Agency (FEMA) Public Assistance, Category A and B consulting services, overseeing the preparation of more than 115 large Project Worksheets on behalf of SCDOT and recovering more than $155,000,000 in funding Solid Waste Authority of Palm Beach County, Florida October 2016 — February 2018 Hurricane Irma Debris Removal Monitoring Debris Quantity: 2,300,000 Hurricane Irma: In preparation for the potential impacts of Hurricane Irma, a strong Category 4 hurricane, the Solid Waste Authority of Palm Beach County decided to activate its stand-by debris removal monitoring contract with Thompson. Following the passing of the storm and the allowance for safe reentry into the County, Thompson quickly mobilized to begin documenting debris removal efforts throughout the County. Thompson monitored debris removal in over 18 communities within the County, as well as documenting all disposal loads brought to the SWA's landfills Over 2 million cubic yards of debris was documented by Thompson. Hurricane Matthew: When Hurricane Matthew brushed Palm Beach County in 2016, the Solid Waste Authority of Palm Beach County (Authority) did not immediately elect to activate their emergency debris removal contracts. When the Authority made the decision to supplement their franchise haulers debris removal capacity and activate its emergency disaster debris removal contractor, Thompson mobilized within 24 hours with experienced debris management personnel and full Automated Debris Management System (ADMS) capabilities. Within two weeks of activation, Thompson monitored the removal of 14,500 cubic yards of vegetative debris, with an emphasis on providing relief to hot spots within the County identified by the Authority and its customers. Thompson continues to support the Authority s recovery efforts with FEMA reimbursement support for contractor costs incurred as a result of Hurricane Matthew. City of Tuscaloosa, Alabama 2011 - 2013 Tornado Disaster Grants Management / Cost Recovery Services Disaster Grants Management: Thompson was selected by the City to assist it with FEMA Public Assistance program application, administration and program management. Thompson supported the City with seeking reimbursement for over $60 million of damages related to FEMA Categories B — G and spearheading the City's effort to file insurance claims for an additional $30 million in losses. The project required the submission of thompson CONSULTING SERVICES 2-7 QUALIFICATIONS OF FIRM & STAFF more than 100 project worksheets and the review of dozens of insurance claims. Also, in support of the City's long term recovery efforts Thompson is providing grant application development and program management for projects to be funded by several different federal grant programs including FEMA PA and HMGP programs and HUD CDBG program. HMGP Demolition Program Management: The City of Tuscaloosa is widely regarded as ground zero of the crippling tornados of April 2011 that tore through central and northern Alabama. Following the devastating impacts of the tornados, the City prioritized projects from their Hazard Mitigation Plan that would best serve the public in similar future disaster events. Projects chosen for application include the acquisition and demolition of substantially damaged properties. Thompson provided the City with program management services to ensure efficiency of operations and compliance with HMGP requirements of the demolition program. Thompson assisted the City in initiating their disaster demolitions program, which included the acquisition and demolition of substantially damaged properties as a result of the tornados. FEMA approved over 200 properties for demolition. Thompson also provided training to the City's staff to support the program, assisted in contractor procurement, and ultimately oversaw the documentation procedures for the program including monitoring of debris removal. United States Army Corps of Engineers, Vicksburg District 2005 - 2007 Hurricane Recovery Management & Debris Removal Monitoring Debris Quantity: 7,000,000 CY Summary: Thompson Engineering provided 240 debris monitoring inspectors to support the Hurricane Katrina recovery effort in multiple counties in southern Mississippi. Thompson mobilized 100 Inspectors in 3 days and reached the Corps staffing goal of 250 within the timeframe established by the mission managers Thompson debris removal monitoring responsibilities included daily quality assurance inspection, load ticket preparation, daily reports, by County, and project record keeping. Thompson inspectors monitored the collection of over 7M cubic yards of debris thought out the mission. Thompson also served as a liaison between the USACE, state agencies, and county representatives to report debris removal progress and resolve issues in the field. There were no FEMA reimbursement issues on this project. Thompson has completed and included the Vendor Reference Form in Section 6, as well as uploaded the form in the vendor bid system. The references provided attest to the versatility of Thompson and the capabilities that we maintain in debris removal monitoring and disaster related services. We believe the highest praise a consultancy can receive is that of a recommendation from a previous or current client. to i f ,I"3enf d r i IA Thompson's staff of consultants is amongst the most educated, qualified and dynamic in the industry. Our personnel are disaster recovery and response experts business and financial consultants; registered professional engineers, geologists, and surveyors; scientists; and technical professionals in the following disciplines: civil, structural, environmental, geotechnical, hydraulic, mechanical, and electrical engineering. With advanced degrees in business, economics, finance, engineering, computer science and other disciplines we provide a well-rounded perspective and approach to problem solving in the emergency management and disaster recovery industry. Thompson has provided the following list of personnel by thompson COMSULTIr G SERVICES 2-8 QUALIFICATIONS OF FIRM & STAFF discipline as evidence of our unique qualifications and credentials as well as our capacity to support projects of any size and scope. Grant/Financial Consultants Debris Project Managers Debris Supervisors On -call Debris Monitors Construction Managers Architects Civil Engineers Marine Engineers Structural Engineers Geotechnical Engineers Transportation Engineers Hydraulic Engineers Pervotote(� ]�isGi��i�te 10 Environmental Engineers 25 Geologists 50 Scientists/Environmental 1000 Credentialed Inspectors 26 Investigative / Roof Consultants 3 Professional Land Surveyors 30 LEED Accredited Professionals 4 Construction Engineering Inspectors 7 Construction Materials Techs 14 C.P. - Stormwater Quality (CPSWQ) 5 C.P. - Erosion & Sediment Control 3 Safety Professionals 9 10 20 57 13 9 5 50 19 1 5 4 Thompson has over 350 multi -disciplined personnel on staff with diverse qualifications that can be drawn upon to address any project needs. Thompson provides the City with access to a unique combination of experience, services, resources and personnel through our family of companies. With 24 corporate and branch offices scattered throughout the southeast, Thompson has the resources and capabilities to support the City's disaster debris monitoring and management needs. Debris Removal Programs Experience Thompson's proposed team of disaster response and recovery experts have responded to some the most devastating natural disasters to impact the United States in the last decade. Each team member has served in a variety of recovery operations roles and has real -world experience managing small and large scale debris removal monitoring operations. Thompson's consultants have experience with all of the following disaster recovery programs: Debris Removal Monitoring Debris hauling vehicle certification (volumetric) Right -of -Way debris collection Debris management site operations Leaning tree, hanging limb, and hazardous stump removal — Private property debris removal — Right -of -Entry (ROE) administration — Waterways debris removal monitoring — Beach and shoreline restoration - Data management — Document management — Progress reporting Special Services Debris Removal Programs — Contractor invoice reconciliation and payment recommendation — Vessel and vehicle recovery — Asbestos abatement - Health and safety monitoring — Multi -jurisdictional coordination/scheduling — Damage claim resolution — Disaster recovery monitoring with handheld devices — Hazardous material removal — GIS reporting — Cost recovery/grant applications Thompson's consultants consider special debris removal programs such as private property/right of e ntry work, waterways clean-up, demolition management, vessel and vehicle recovery, etc. as service offerings that our clients expect following a disaster event. Thompson's consultants have extensive and u nique experience with private property debris removal and demolition housing initiatives, including the management of many of the largest multi -phase, multi -property demolition and housing initiatives in thompson CONSULTING SERVICES 2-9 QUALIFICATIONS OF FIRM & STAFF the United States over the past ten years. In addition, Thompson has extensive waterway/coastal recovery experience, including waterway, wetland and beach sand removal and restoration monitoring. A sample of Thompson's extensive experience with special debris removal monitoring programs includes, but is not limited to: • • • • • • • • Puerto Rico Infrastructure Financing Authority: Private Property Debris Removal and Demolition City -Parish of East Baton Rouge: C&D, HHW, E-Waste, White Goods SC Department of Transportation: Leaning Trees/Hazardous Limbs New York City: Abandoned Vehicle Recovery Hancock County: Animal Carcasses Sevier County: Private Property Debris Removal City of Tuscaloosa: Structural Demolitions City of Gulfport: Food Waste City of Fort Lauderdale: Beach Sand Removal and Restoration Alabama State Port Authority: Wetland Debris Removal Aiken County, South Carolina: Waterway Debris Removal Disaster Cost Recovery and Reimbursement Processes Thompson s consultants are well versed in federal program compliance regulations and policy for FEMA and other federal agencies. Our consultants thoroughly understand the programs, policies, and regulations related to disaster reimbursement and will use this knowledge to aid in the recovery and reimbursement of all eligible debris and other related project costs. Although the guidance listed below is not exhaustive in nature, it is a sample of specific material which may shape the City's recovery. • Local/state government debris management plan/standard operating procedures • Local/state government purchasing guidelines and manuals • Local government code of ordinances • Local memorandums of understanding or mutual aid agreements • FEMA Public Assistance Program and Policy Guide (FEMA PAPPG) (April 2017) • FEMA Damage Assessment Operations Manual (April 5, 2016) • OMB Circular A-87 — Cost Principles for State, Local and Indian Tribal Governments • OMB Circular A-133 —Audits of States, Local Governments and Non -Profit Organizations • 44 CFR Part 13 — Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments Thompson s approach to providing disaster debris monitoring services begins with the desired outcome at the forefront of what we do: document debris removal in a manner to ensure maximum grant reimbursement to our clients. Through past experience, we have been able to develop a fine tuned and tested approach to efficiently and effectively meet or exceed the FEMA compliance regulation standards for maximum reimbursement to our clients. Our goal is to promote an effective recovery in the most efficient amount of time while focusing on the end product of reimbursement though compliance with all applicable federal, state and local regulations. th©mps©n CONSULTING SERVICES 2-10 Public Assistance Program Consulting Services — Preliminary damage assessment (PDA) data management tool development (categories A-G) — Collection and compilation of PDAs — Applicant kickoff meeting facilitation — Debris staging site consultation (environmental, logistical, etc.) — Project worksheet development — Housing inventory damage assessment — Direct administrative cost (DAC) support QUALIFICATIONS OF FIRM & STAFF — Damage site surveying (photography, GPS, condition reports, cost estimation, etc.) — Small/large project formulation and scoping — Alternate / improved projects — Section 406 mitigation consultation — Procurement assistance — Expenditure review/approval and reconciliation — EMMIE monitoring/support — FEMA appeals assistance Thompson assisted the South Carolina Department of Transportation with FEMA Public Assistance consulting services following a major ice storm in 2014 and more recent flooding event in 2015. This work has resulted in developing both small and large project worksheets totaling over $195,000,000 in disaster funding. Grant Application, Administration, and Management Thompson s experience in supporting recovery efforts for local and state governments spans three decades and accounts for the administration of more than $3.5 billion in federal grant funding Our consultants can draw upon their knowledge and experience in working with over eight different federal grant funding agencies and 15 grant programs, including the following: • Federal Emergency Management Agency — Public Assistance (PA) — Hazard Mitigation Grant Program (HMGP) — Pre -disaster Mitigation (PDM) — Flood Mitigation Assistance (FMA) • Federal Highway Administration (FHWA) — Emergency Relief (ER) • Environmental Protection Agency (EPA) • Department of Housing & Urban Development — Community Development Block Grant (CDBG) • Natural Resources Conservation Service (NRCS) — Emergency Watershed Protection (EWP) • Small Business Administration (SBA) • Department of Agriculture (USDA) Before, during and after a disaster incident our team can draw upon our knowledge and experience in working with a variety of funding sources to assist in developing and implementing a variety of recovery and mitigation programs. This coursework and continuing education allows our employees to remain current with ever -changing policy while earning certifications that will provide them with credibility within the federal, state and local emergency management community. (YA jr>cf` "firga and 1v\ Jr c! r ent Thompson is committed to staffing the City's disaster debris removal monitoring and management project in accordance with the key personnel proposed herein. Our project approach is designed to be scalable in nature in order to effectively respond to both minor and catastrophic debris generating events as well as adjust to the changes needs of the City throughout the recovery process. The following organizational chart graphically presents Thompson's proposed project staffing and key personnel. hompson CONSULTING SERVICES 2- 11 DATA MANAG EM ENT Daniel Gardner (Data) Brent Sherman (Data) Kyle Hoyle (Billing) Patrick Gardner (GIS) QUALIFICATIONS OF FIRM & STAFF Figure 2-1 1 Proposed Organizational Chart di& o f Pewr(44I PROJECT MANAGER ADMS DEPLOYMENT Wes Holden Gene Larsson Kyle Mizell Melvin Ramos Eric Hanson FIELD. SUPERVISORS Gary Brooks Raul Cardenas Corey Coker Tommy Dorsey Patrick Edgens Randy Henderson Jeff Hollis Sean Kelly Paul Lehman Ted Sowinski Lamar Stokes Tiffany Thompson LOCALLY. SOURCED SUPERVISORS /MONITORS PLANNING 8 PREPAREDNESS Nicole Lehman Briana Bastian FEMA COORDINATION Corey Thomas Brad Simpson Jonathan Clark Key Personnel Overview JON HOYLE will serve as the Principal -in -Charge for the City and provide support as needed to ensure project operations are in accordance with the City's expectations. Mr. Hoyle has over fourteen years of experience providing management and oversight for disaster response and recovery efforts and grant writing administration / program management throughout the United States. He has managed 75 projects under contracts that total over $1.5 billion in grant administration and recovery efforts that required the mobilization of over 5 000 field and professional personnel over the past 10 years. His programmatic experience includes FEMA-PA, FHWA-ER, NRCS-EWP, HUD-CDBG, FEMA-HMGP, and others. J.D. SALINAS, III of Maroon Consultants, a Texas certified HUB business, will work closely with Thompson to provide Texas based staff to support project operations and field inspector positions. Mr. Salinas' tenure of public engagement and community service in the State of Texas extends more than 20 years. He served in State Government as the Regional Representative for the Texas Comptroller of Public Accounts as well as County Judge of Hidalgo County, Texas where he was responsible for leading more than 3,000 county employees and successfully guided the County through its recovery from Hurricane Dolly. Mr. Salinas offers a unique understanding of federal, Texas State and local government practices before, during and after a disaster incident. NATE COUNSELL will serve as the Client Resource Officer to ensure project operations have the staff and resources necessary to remain on track, on schedule and on budget in accordance with the contact and task order(s) issued by the City. Mr. Counsel) has managed over 60 projects under contracts that total over $1 billion in recovery efforts and required the mobilization of over 5,000 professional and field personnel He has designed and managed removal projects in Texas Louisiana, Florida, Mississippi, Alabama, South Carolina, North Carolina, Virginia, New Jersey and New York. ERIC HARRISON will serve as a Project Manager for the City and ensure project operations are implemented in accordance with the contract and task order(s) issued by the City. Mr. Harrison will also coordinate closely with the City s debris hauler to coordinate crew requirements and scheduling. Mr. thompson CONSULTING SERVICES 2-12 QUALIFICATIONS OF FIRM & STAFF Harrison has over sixteen years of experience providing debris monitoring program management support and oversight for disaster response and recovery efforts throughout the United States. CONNIE STEWART will serve as the on -site Operations Manager for the City to oversee day-to-day operations of the project as well as coordinate closely with the City's debris hauler to coordinate crew requirements and scheduling. Ms. Stewart has fifteen years of experience managing debris monitoring and data management operations throughout the Southeast. Most recently, Ms. Stewart served as the O perations Manager on behalf of Lee County, Florida following Hurricane Irma which resulted in the substantiation of over 2 million cubic yards of debris. DANNY GARDNER Mr. Gardner will serve as the Data Manager for the City. Mr. Gardner has served as a data manager, program manager and grant management consultant for multiple federally funded grant programs on projects totaling approximately $250 million. His extensive understanding of the eligibility requirements, federal regulations and policies across many federal grant programs allows clients to maximize disaster recovery and mitigation reimbursement. N ICOLE LEHMAN will serve as the Planning and Preparedness lead for the City. Ms. Lehman has ten years of disaster response and recovery experience. She is well versed in the programs, agencies, procedures and regulations involved in successfully running disaster debris management operations. Recently Ms. Lehman served as the Project Manager for the City of Fort Lauderdale debris mission following Hurricane Irma. In addition, Ms. Counsell provides annual training to many of our clients regarding debris removal monitoring operations and FEMA policy guidance. COREY THOMAS will serve as the FEMA Coordination / Cost Recovery Specialist and work directly with the City as needed to oversee the financial recovery of all eligible costs associated with FEMA PA and FHWA-ER activities. Since 2009, Mr. Thomas has worked with state and local agencies throughout the U nited States to recover millions of dollars of disaster expenditures. Mr. Thomas managed the FEMA PA reimbursement for multiple applicants in New York and New Jersey following Hurricane Sandy. He supported the South Carolina Department of Transportation recovery of over $195,000,000 in FEMA funding following two disaster incidents, and recently assisted applicants in Florida and Georgia following Hurricanes Matthew, Irma and Michael. PATRICK GARDNER Mr. Gardner will provide GIS and mapping support to the City. Mr. Gardner is also a Federal Aviation Administration Certified Remote Pilot for Small Unmanned Aircraft (drone) and will be able to assist the City in conducting damage assessments as well as visual progress inspections with aerial photography captured through drone footage. WES HOLDEN Mr. Holden has fourteen years of experience providing data management and disaster recovery software application development for disaster response and recovery efforts throughout the U nited States for a broad range of local and state government clients. The following table further summarizes the background and experience of our key personnel, outlines our staff's extensive experience managing and monitoring debris removal operations, many resulting in more than 1,000,000 cubic yards on behalf of local and state governments. Resumes for key personnel have also been included in Exhibit2.2 following this section. Table 2-3: Summary of Project Team Experience Name / Project Role / Background Representative Experience/ Cubic Yards of Debris (as applicable) Debris'Program Experience'; Jon M. Hoyle, Principal in Charge thompson CONSULTIIIG SERVICE 2-13 QUALIFICATIONS OF FIRM & STAFF Name / ProjectlRole Background Representative Experience/ Cubic Yards of Debris (as applicable) Debris Program Experience MBA — Finance/Management 13 Years of experience Puerto Rico DOT-460,000 CY Georgia DOT —180,000 CY South Carolina DOT-3,000,000 CY Aiken County, SC —1,500,000 CY Harris County, TX — 2,500,000 CY Chambers County, TX — 500,000 CY Norman, OK — 750,000 CY Springfield, MO —1,448,539 CY Nate Counsell,'.Principal in Charge: MBA — Finance/Management 14 Years of experience SWA Palm Beach County — 2,300,000 CY Baton Rouge, LA —1,800,000 CY Chatham Co, GAA 1,400,000 CY South Carolina DOT —1,200,000 CY Virginia DOT —500,000 CY New Orleans, LA —1,000,000 CY Amherst, NY — 800,000 CY Miami -Dade County, FL — 3,000,000 CY Escambia County, FL-7,681,500 CY Eric Harrison, Project Manager MS — Electronics Engineering 16 Years of experience Volusia County, FL-850,000 CY St. Augustine, FL— 83,000 CY Baton Rouge, LA —1,800,000 CY Daytona Beach, FL-330,000 CY South Carolina DOT-3,000,000 CY Virginia DOT — 500,000 CY New Orleans, LA —1,000,000 CY Pembroke Pines, FL— 800,000 CY Tonawanda, NY — 200,000 CY Greene County, MO — 545,000 CY Connie Stewart,` Operations.. Manager '. 15 Years of experience Ormond Beach, FL- 170,500 CY South Carolina DOT- 1,200,000 CY Superstorm Sandy Galveston County, TX- 1,700,000 CY City of Galveston, TX- 1,700,000 CY Norman, OK- 750,000 CY Danny Gardner,'Data Manager` MBA — Finance/Management 11 Years of experience SWA Palm Beach Co — 2,300,000 CY Chatham Co, GA—1,400,000 CY Baton Rouge, LA —1,800,000 CY South Carolina DOT-3,000,000 CY Aiken County, SC —1,500,000 CY Alabama Tornados — $25,000,000 Hurricane Ike — $445,000,000 Hurricane Gustav—$19,374,540 Hurricane Dolly—$12,241,000 Massachusetts Severe Storms — $896,475 Nicole Counsell, Planning and Preparedness thompson CONSULTtNJC SERVICE: ADMS Implementation ROW Debris Removal Leaners, Hangers, and Stumps DMS Operations Vessel/Vehicle Recovery Waterways Debris Removal Beach Restoration Private Property Debris Removal Demolition Management Recycling (DMS site separation) ADMS Implementation ROW Debris Removal Leaners, Hangers, and Stumps DMS Operations Vessel/Vehicle Recovery Waterways Debris Removal Beach Restoration Private Property Debris Removal Demolition Management Recycling (DMS site separation) White Goods (household appliances ADMS Implementation ROW Debris Removal Leaners, Hangers, and Stumps DMS Operations Vessel/Vehicle Recovery Waterways Debris Removal Beach Restoration Private Property Debris Removal Demolition Management Recycling (DMS site separation) White Goods (household appliances ADMS Implementation ROW Debris Removal Leavers, Hangers, and Stumps DMS Operations Vessel/Vehicle Recovery Waterways Debris Removal Private Property Debris Removal Demolition Management Recycling (DMS site separation) — ADMS Implementation — Demolitions/ROE Program Design — Debris Project Formulation — Debris Data Management — Debris Document Management — Debris Removal Invoice Management — Debris Closeout Audit Support 2-14 QUALIFICATIONS OF FIRM & STAFF Name / Project Role / Background Representative Experience/ Cubic Yards of Debris (as applicable) Debris Program Experience BA — Psychology & Spanish 11 Years of experience Puerto Rico DOT-400,000 CY Fort Lauderdale, FL-460,000 CY St. Augustine, FL— 83,000 CY Chatham Co, GA-1,400,000 CY Daytona Beach, FL - 330,000 CY Georgetown County, SC— 100,000 CY Virginia DOT — 500,000 CY Galveston County, TX—1,700,000 CY — City of Galveston, TX 1,700,000 CY — New Orleans, LA - 1,000,000 CY — Norman, OK — 750,000 CY Corey Thomas, FEMA Coordination MBA — Finance/Management 10 Years of experience — SWA Palm Beach Co 2,300,000 CY — Baton Rouge, LA —1,800,000 CY — Georgia DOT —180,000 CY South Carolina DOT—$195,000,000 Alabama Tornados — $25,000,000 Iowa Flooding—$1,640,325 South Dakota Winter Storms — $60,000,000 Hurricane Alex — $3,500,000 Hurricane Ike—$445,000,000 Patrick Gardner,'GIS /Environmental MS — Fisheries and Aquatic Sciences BS — Marine Science 6 Years of experience — Gadsden County, FL— 900,000 CY — SWA Palm Beach County, FL— 2,000,000 CY — Fort Lauderdale FL-400,000 CY — Chatham Co GA-1,400,000 CY — Baton Rouge, LA —1,800,000 CY — South Carolina DOT-3,000,000 CY Wes'Holden, ADMS.Deploymen BS — Mgmt. Info. Systems 14 Years of experience iource J kquipn Chatham Co, GA —1,400,000 CY Baton Rouge, LA —1,800,000 CY South Carolina DOT-3,000,000 CY Houston , TX — 4,500,000 CY New Orleans, LA —1,000,000 CY Harris County, TX— 2,500,000 CY Baytown, TX —1,000,000 CY Charlotte County, FL-1,870,669 CY ADMS Implementation ROW Debris Removal Leaners, Hangers, and Stumps DMS Operations Vessel/Vehicle Recovery Waterways Debris Removal Beach Restoration Private Property Debris Removal Demolition Management Recycling (DMS site separation) White Goods (household appliances ADMS Implementation ROW Debris Removal Leaners, Hangers, and Stumps Private Property Debris Removal Demolitions/ROE Program Design Debris Project Formulation Debris Removal Invoice Management Debris Closeout Audit Support Debris Appeals Assistance ADMS Implementation Private Property Debris Removal Leaners, Hangers, and Stumps Beach Restoration Debris Data Management Debris Document Management Waterways Debris Removal Hazardous Materials Household Hazardous Waste ADMS Implementation Private Property Debris Removal Leaners, Hangers, and Stumps Debris Data Management Debris Document Management Waterways Debris Removal Hazardous Materials Household Hazardous Waste Recycling Thompson has not had any issues with supplying sufficient amounts of equipment and supplies on previous projects. We do have pre -event contracts in place to provide additional supplies as needed within 24-hours. Thompson is fully prepared to provide all materials necessary to fully execute the scope of work, including safety equipment, ADMS hardware field hardware, and other specialized equipment. A listing of our office and field equipment is shown in the following table. Table 2-2: Available Field Equipment Resources/Field Equipment Quantity I Resources/Field Equipment Quantity Southeast Offices' ADMS Sets thompson CONSULTING SERVICES 13 Full Time Employees 1,350 Stand-by Disaster Recovery Employees 1000 2-15 QUALIFICATIONS OF FIRM & STAFF Resources/Field Equipment Resources/Field Equipment Quantity Computer.- Desktop Station Computer— Laptop Air Card MiFi Access Point Communication - Blackberries / Cell Phones Communication — Radios 175 175 35 213; 83 Printers / Copier —Color Laser Printers — Black and White Laser Printer / Copier / Scanner / Fax Portable Digital Cameras Handheld GPS Units Boats (12' to 22') Communication Desktop Phones 350 Trucks Thompson has the necessary resources field equipment, and access to capital to operate with complete self-sufficiency if activated by the County following a catastrophic event. In addition, Thompson's command center is a Category 5 hurricane rated building. The structure is self-contained utilizing a Generac 100kW generator that is powered by natural gas. Thompson servers automatically revert to this power backup system seamlessly with no loss of power when an outage occurs. This enables our employees to continue to work and respond quickly to our clients in a disaster event. 25 30 Thompson Consulting Services, LLC maintains General Liability, Automobile Liability, and Workers' Compensation insurance at or above statutory limits. Our certificate of insurance is included in the Section 6, Required Forms and Certifications. thor ps©n CONSULTING SERVICES 100 100. 6 125 2-16 thompson CONSULTING SERVICES T`wm pJoM G'Dfstill ig d erviGes Staff Experience Matrix Event/Client FEMA- DR Cubic Yardage/ Tonnage Disaster Debris Contract Managem Contract Procurement Assistan to Parks Debris Removal Monitori DMS Environmental Support C a• 0 0 c o 22 N d 'e oo a`¢ C 0 C O W UV TROPICAL STORM IMELDA 2019 - PRESENT EVENT TOTAL CUBIC YARDS . TBD, City of Beaumont, TX City of Liberty, TX 4466 4466 3,850t TBD • • • HURRICANE DORIAN 2019 - PRESENT EVENT TOTAL CUBIC YARDS -,TBD Currituck County, NC Dare County, NC 4465 4465 TBD TBD • • • • HURRICANE BARRY 2019 EVENT TOTAL CUBIC YARDS..87,359 Terrebone Parish, LA City -Parish East Baton Rouge, LA 4458 4458 50,790 36,569 • ♦ • HURRICANE MICHAEL 2018 -2019 EVENT TOTAL CUBIC. YARDS. TBD Leon County, FL City of Tallahassee, FL Gadsden County, FL Jackson County, FL Tyndall Air Force Base, FL Georgia Department of Transportation Thomas County, GA HURRICANE FLORENCE 2018 - 2019 EVENT TOTAL CUBIC YARDS - TBD . Town of Bogue, NC Carteret County, NC Cumberland County, NC City of Jacksonville, NC Dept. of Transportation, NC Town of Swansboro, NC 4399 4399 4399 4399 4399 4400 4400 4393 4393 4393 4393 4393 4393 1,043,757 427,650 1,524,442 122,956 57,466 184,527 45,031 8,915 1,507,059 1,319t 269,383 14,153t 30,816 • ♦ • • • • • ♦ • • • ♦ ♦ • • • ♦ • • • ♦ ♦ • • • ♦ • HURRICANE MARIA 2017 - 2019 EVENT TOTAL CUBIC. YARDS .460,000, Dept. of Transportation, PR 4339 460,000 • HURRICANE IRMA 2017-2018 EVENT•TOTAL CUBIC YARDS City of Altamonte Springs, FL City of Bonita Springs, FL City of Casselberry, FL Citrus County, FL Hendry County, FL City of Cooper City, FL City of Crystal River, FL City of Daytona Beach, FL City of Deland, FL City of Delray Beach, FL City of Flagler Beach, FL City of Ft Lauderdale, FL City of Ft Myers, FL Town of Ft Myers Beach, FL Glades County, FL Hernando County, FL City of Hialeah, FL 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 68,144 536,487 31,317 173,920 300,110 153,376 3,142 117,077 129,377 173,674 27,515 647,519 331,986 24,783 40,827 118,699 211,704 • • • • ♦ • • • • • • • • • • • • • ♦ • • • • • • • • • • • • • • • • • Page 1 of 6 T-k.ompso f Gogsu«ig Staff Experience Matrix Event/Client City of Inverness, FL City of Lake Mary, FL City of Lakeland, FL City of Largo, FL Lee County, FL City of Leesburg, FL Leon County, FL City of Maitland, FL Manatee County, FL City of Margate, FL City of Miami Springs, FL City of Oak Hill, FL City of Orange City, FL City of Orlando, FL City of Ormond Beach, FL City of Oviedo, FL City of Palm Bay, FL City of Stuart, FL Sumter County, FL Solid Waste Authority Palm Beach Co City of Venice, FL City of Vero Beach, FL Volusia County, FL Chatham County, GA Georgia Department of Transportation (Services FEMA- DR 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4336 4338 4338 HURRICANE HARVEY 2017 - PRESENT EVENT TOTAL CUBIC YARDS - 3,000,000 Aransas County, TX City of Beaumont, TX City of Lake Jackson, TX Newton County, TX City of Santa Fe, TX City of Texas City, TX 4332 4332 4332 4332 4332 4332 Cubic Yardage/ Tonnage 10,238 55,826 260,084 54,992 2,319,785 27,118 37,619 36,443 560,188 94,506 165,755 6,124 47,722 216,508 157,371 39,208 253,867 17,851 116,322 3,035,786 12,817 69,897 858,138 100,889 27,559 2,775,000 70,857 4,281 8,859 22,690 22,400 ster.Debris Contract Manageme a Contract Procurement Assistanc ca C c ,o. Q. 2 to N to a 0 O • • • • • Parks Debris Removal Monitoring DMS/DisposalMonitori • ♦ ♦ ♦ ♦ ♦ ♦ ♦ • • • • • • • E rc N a 111 0`� C CD 0 o .- ato 'e a`¢ • • a E c 0 G C 2 TENNESSEE WILDFIRES 2016 - 2018 EVENT TOTAL CUBIC YARDS 676i City of Gatlinburg, TN Sevier County, TN 4293 4293 404t 272t • ♦ HURRICANE MATTHEW - 2016-2017 EVENT TOTAL CUBIC. YARDS OF DEBRIS . TBD City of Norfolk VA City of Southern Shores, NC Dare County, NC City of Lumberton, NC SC Department of Transportation Chatham County, GA City of Effingham, GA City of Pooler, GA Georgia Department of Transportation City of St. Augustine, FL City of Orange City, FL City of Ormond Beach, FL City of Deland, FL 4291 4285 4285 4285 4286 4284 4284 4284 4284 4283 4283 4283 4283 29,000 20,000 96,000 26,000 960,000 1,400,000 11,000 17,000 180,000 83,000 13,000 170,000 57,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • ♦ • • • • • • • • • • • • • • • • • • • • • Page 2 of 6 T ompso' Gonsu«iqe Staff Experience Matrix Event/Client City of Daytona Beach, FL City of Palm Bay, FL Solid Waste Authority Palm Beach Co. City of Vero Beach, FL Servi,ej FEMA- DR 4283 4283 4283 4283 Cubic Yardage/ Tonnage 330,000 99,000 14,000 27,000 • • Contract Procurement Assista ROW Debris Removal:Monit • • • Parks Debris Removal Monitoring ♦ • • • 0 E 0 d 0 o G a O . E. 0. y u • 'E >E '• a SEVERE STORMS & FLOODING - 2016 EVENT TOTAL CUBIC YARDS OF DEBRIS - TBD; (Projects; Ongoing) City -Parish of East Baton Rouge, LA City of Denham Springs, LA 4277 1,800,000 4277 250,000 ♦ • • • SEVERE STORMS & FLOODING - 2016 EVENT; TOTAL: CUBIC YARDS OF DEBRIS - 44,736. Vernon Parish, LA Newton County, TX 4263 7,706 4266 37,030 ♦ ♦ • • • SEVERE STORMS & FLOODING - 2015 EVENT TOTAL CUBIC YARDS OF DEBRIS-120,000 SC Department of Transportation 4241 120,000 • • • SEVERE WINTER STORM PANDORA - 2015 EVENT TOTAL CUBIC YARDS OF DEBRIS - 271,000 Putnam County, TN Fentress County, TN Overton County, TN 4211 4211 4211 140,000 77,000 54,000 TORNADOES - 2014 EVENT TOTAL CUBIC YARDS OF DEBRIS 144,000 City of Adamsville, AL City of Graysville, AL City of Kimberly, AL Lee County, AL 4176 4176 4176 4176 22,000 80,000 20,000 22,000 • • • • ♦ ♦ • • • • • • • • • SEVERE WINTER STORM PAX - 2014 EVENT. TOTAL CUBIC YARDS OF DEBRIS - 2,930,000 South Carolina DOT Georgetown County, SC Marion County, SC Williamsburg County, SC Aiken County, SC Allendale County, SC 4166 4166 4166 4166 4166 4166 EVENT TOTAL CUBIC YARDS OF DEBRIS - 950 Iberville Parish, LA (Waterways) 4080 1,200,000 105,000 25,000 40,000 1,500,000 60,000 950 • • • • • • • • • ♦ • • • • • • • • C 0 G Ith3 0 O U d o C U'6 RI '40 c= • • • • • • • ♦ • ♦ • • • ♦ ♦ • • • P• a at C E �oF E 0 CO IX en a 0 ad. • It • a IL CO ♦ • • • • ♦ • • • • ♦ • • • • • HURRICANE ISAAC - 2013 EVENT TOTAL CUBIC YARDS OF DEBRIS-.1,000 AL Port Authority (Wetlands) 4082 1,000 • HURRICANE SANDY - 2012 EVENT TOTAL CUBIC YARDS. OF DEBRIS 125,000 City of Hoboken, NJ Town of Babylon, NY 4086 25,000 4085 100,000 • ♦ • • • • HURRICANE ISAAC - 2012 EVENT TOTAL CUBIC YARDS OF DEBRIS 92,000. Terrebonne Parish, LA Denham Spring, LA Hancock County, MS Jackson County, MS 4080 4080 4081 4081 56,000 9,000 • 23,000 4,000 • • • • • • ♦ HURRICANE IRENE - 2011 EVENT TOTAL CUBIC YARDS OF DEBRIS - 465,000 Page 3 of 6 TlL0n ps0K &widthK Staff Experience Matrix Event/Client Saluda Residency, Virginia DOT Petersburg Residency, Virginia DOT Ashland Residency, Virginia DOT Chesterfield Residency, Virginia DOT City of Portsmouth, Virginia Brunswick County, Virginia cSerwi6eJ FEMA- DR 4024 4024 4024 4024 4024 4024 Cubic Yardage/ Tonnage 100,000 75,000 200,000 15,000 50,000 25,000 Disaster Debris Contract Managem a I W E • u 0. 0 U 2 ce ffi O E go 0 O CC Parks Debris Removal Monitoring DMS!Disposal Monitoring • • • • • • • 0 a. !q w E - c .5 a0 Beach Remediation!Restoratio E. th N ic CI 0 e Ca TORNADOES - 2011 EVENT TOTAL CUBIC YARDS OF DEBRIS - 450,000 City of Tuscaloosa, AL Calhoun County, AL Alabama DCNR EVENT TOTAL CUBIC YARDS OF DEBRIS City of Norman, OK111 1971 1971 1971 1926 N/A 350,000 100,000 FLOODING - 2010 EVENT TOTAL CUBIC YARDS OF DEBRIS- 348,895 City of Nashville, TN t2f City of Cedar Rapids, IA121 ROCK SLIDES - 2009 EVENT TOTAL CUBIC YARDS OF DEBRIS - 60,000 1909 1763 18,944 275,540 109,355 • • • • • • ♦ • • • ♦ • • • • • • • • • City of Chattanooga, TN SNOW STORMS - 2009 EVENT TOTAL CUBIC YARDS OF DEBRIS Town of Spencer, MA111 Town of Sterling, MAt11 EVENT TOTAL CUBIC YARDS OF; DEBRIS City of Houston, TX111 Harris County, TX t11 Galveston County, TX 131 City of Baytown, TX 111 Montgomery County, TXt11 Fort Bend County, TX111 Town of Dauphin Island, ALt11 Hardin County, TX [11 City of Sugarland, TX111 City of Missouri City, TX111 N/A 60,000 1813 10,930 1813 48,835 1791 1791 1791 1791 1791 1791 1797 1791 1791 1791 4,500,000 2,500,000 1,400, 000 1,000,000 871,452 415,000 50,000 200,000 125,000 97,238 • • • • • • • • ♦ • • • • • • • • • • ♦ • ♦ ♦ ♦ ♦ • ♦ ♦ • • • • • • • • • • • • • • • • • • ♦ • • HURRICANE GUSTAV - 2008 EVENT TOTAL CUBIC YARDS OF DEBRIS - 968,727 Terrebonne Parish, LAt21 St, Landry Parish, LA121 Iberville Parish, LA[21 City of New Orleans, LA121 City of Thibodaux, LAt41 St John the Baptist Parish, LAN 1786 1786 1786 1786 1786 1786 296,039 225,000 179,185 136,559 78,820 53,124 ♦ • • • • • • • • • • • • • ♦ • • • • • • • • • • • • ♦ • ♦ • • • • • ♦ ♦ • • • • ♦ ♦ • • HURRICANE DOLLY - 2008 EVENT TOTAL CUBIC YARDS OF DEBRIS - 612,050 Hidalgo County, TX11 Cameron County, TX21 EVENT TOTAL CUBIC YARDS OF DEBRIS City of Waterloo IA111 1780 310,585 1780 301,465 1763 200,000 ♦ • • • • • • • • • • • • • • • • • • Page 4 of 6 T,ollg2sof eonsul!iLi,9 den/iced Staff Experience Matrix Event/Client FEMA- DR Cubic Yardage/ Tonnage ROW Debris': Removal Monitoring c C 0 a. 0 DMS Environmental Support Beach Remediation/Restoratio inelWaterway Deb• ris Removal G • c E m 01 c 0 w o c Ut Y ,O 0c E E OC 08 0 w U e cc C 11 N MIDWEST ICE STORM - 2007 EVENT TOTAL CUBIC YARDS OF DEBRIS -. 825,000 City of Norman, OKI1I City of Webb City, MO111 1735 750,000 1736 75,000 • • • • • • • • • • • • • • • MIDWEST ICE STORM - 2007 EVENT TOTAL CUBIC YARDS OF DEBRIS'-2,1011539 City of Springfield, MOM Greene County, MOI21 City of Lebanon, MOM 1676 1676 1676 1,448, 539 545,000 108,000 • ♦ • • • • • • • • • • • BUFFALO SNOW STORM - 2006 EVENT.TOTAL CUBIC`YARDS OF_-DEBRIS-_1,386,000 Town of Amherst, NYI21 Town of Tonawanda, NY[2] City of Lackawanna, NYI2I City of North Tonawanda, NYt2I Genesee County, NY42I Erie County, NY141 Town of Alden, NYt41 1655 1655 1655 1655 1655 1655 1655 800,000 200,000 150,000 100,000 80,000 50,000 6,000 • • • • • • • • • • • • • • • • • • • HURRICANE WILMA - 2005 EVENT TOTAL CUBIC YARDS OF DEBRIS - 8,579,640 Miami -Dade County, FLt2I Collier County, FL 141 City of Ft. Lauderdale, FL t27 City of Hollywood, FL 12I Town of Davie, FL[41 City of Boca Raton, FL I4I City of Plantation, FLt41 City of Parkland, FL 141 City of Weston, FL 141 City of Cooper City, FL 141 City of Coral Gables, FL 141 Broward County, FL I41 City of Sunrise, FL 141 City of Oakland Park, FL I41 City of Miami Beach FL tot 1609 1609 1609 1609 1609 1609 1609 1609 1609 1609 1609 1609 1609 1609 1609 3,000,000 932,000 901,000 600,000 593,789 574,200 366,551 244,910 244,395 217,464 213,947 204,105 199,548 151,906 135,825 • • ♦ • • • • • • • • • • • ♦ • • • • • • • • • • • • • • HURRICANE KATRINA - 2005 EVENT TOTAL CUBIC YARDS OF DEBRIS - 27,143,468 Hancock County, MS t4I Jackson County, MS 141 City of Gulfport, MS I') Forrest County, MS I4I Jones County, MS 141 Harrison County, MS t1t Lamar County, MS I41 City of Pass Christian, MS I41 City of Pascagoula, MSI41 Mobile County, AL City of Mobile, AL George County, MS 141 Perry County, MS I4I Walthall County, MS I41 City of New Orleans, LAP) 1604 1604 1604 1604 1604 1604 1604 1604 1604 1605 1605 1604 1604 1604 1603 5,773,291 3,183,425 21600,000 2,496,933 1,961,427 1,850,000 1,533,579 1,484,288 1,236,646 789,658 728,469 651,359 550,967 507,754 401,238 • • • • ♦ ♦ ♦ ♦ • ♦ • • • • • • ♦ ♦ • ♦ • • • • • • • ♦ • • • • 4 • • • • • Page 5 of 6 110/41"JoK dOtallif Staff Experience Matrix Event/Client Jefferson Parish, LAt41 City of Slidell, LA HI City of Covington, LA 141 Lafourche Parish, LAt41 Jasper County, MS Town of Dauphin Island, AL City of Prichard, AL Clark County, MS City of Citronelle, AL City of Saraland, AL City of Satsuma, AL Choctaw County, AL City of Bayou Le Batre, AL City of Creole, AL City of Mt. Vernon, AL cervices FEMA- DR 1603 1603 1603 1603 1604 1605 1605 1604 1605 1605 1605 1605 1605 1605 1605 Cubic Yardage/ Tonnage 397,770 153,165 143,919 134,384 131,251 94,037 70,445 90,134 48,423 44,419 29,404 26,409 18,336 7,719 4,619 Disaster Debris Contract Managem • • • ♦ • • • • • • • • suetsissy auawainooad taeiluo3 0 c °a 2 0 m n .0 0 0 ce • • • • • • • • • • • ♦ ♦ ♦ • • • • • Beach Remediation/Restorati • • ♦ U U U) 0 w m 0443 00 • HURRICANE RITA - 2005 EVENT TOTAL CUBIC YARDS OF DEBRIS — 4,800,000 Jefferson County, TX121 Monroe County, FLt21 1606 4,600,000 1602 200,000 • • • • • • • ♦ ♦ ♦ • HURRICANE DENNIS - 2005 EVENT TOTAL CUBIC YARDS OF DEBRIS - 3,600,000 Santa Rosa County, FL [II Escambia County, FLtf] City of Pensacola, FL [It 1595 1595 1595 2,000,000 1,200,000 400,000 • • ♦ • ♦ • ♦ • • • • • • • HURRICANE IVAN - 2004 EVENT TOTALCUBICYARDS OF DEBRIS-9,733,300 Escambia County, FL121 City of Pensacola, FL tit Florida Dept of Transportationtlj 1551 1551 1551 7,681,500 1,343,000 708,800 • • • ♦ • • • • • • • HURRICANE FRANCES - 2004 EVENT TOTAL CUBIC YARDS OF DEBRIS 200,000 City of Boca Raton, FLU] 1545 200,000 • • HURRICANE CHARLEY - 2004 EVENT TOTAL CUBICYARDSOF; DEBRIS Charlotte County, FL141 City of Orlando, FL 12) Orange County, FLt41 1539 1539 1539 1,8701669 1,035,500 977,265 • • • • • • • ♦ [1] This work was completed by Deck Disaster Recovery's principal owners. Beck Disaster Recovery was acquired in 2009 and dissolved in 2011. Jon Hoyle, Thompson's President, served as the technical lead on this project. [2] This work was completed by Deck Disaster Recovery's principal owners. Beck Disaster Recovery was acquired in 2009 and dissolved in 2011. Nate Counsell, Thompson's Vice President, served as the technical lead on this project. [3] This work was completed by Deck Disaster Recovery. Beck Disaster Recovery was acquired in 2009 and dissolved in 2011. Nicole Counsell, Thompson's Grant Management Consultant, served as the technical lead on this project. [4] This work was administered by Asevotech for Ashbritt Environmental. Wes Holden, Thompson's Director of Operations, served as the technical data administration lead on this project. Page 6 of 6 Thompson CONSULTING SERVICES Jon M. Hoyle FIRM Thompson Consulting Services 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 EDUCATION BA: International Relations MBA: Management and Finance EXPERIENCE 14 years PROGRAM EXPERIENCE • FEMA Public Assistance Emergency Work (Categories A-B) and Permanent Work (Categories C-G) • FEMA Hazard Mitigation Grant Program (404 and 406) • FEMA Severe Repetitive Loss Program • FHWA ER Program • CDBD Disaster Recovery • CDBG Housing Mr. Hoyle has fourteen years of experience providing management and oversight for disaster response and recovery efforts and grant writing administration / program management throughout the United States. He has managed 65 projects under contracts that total over $1 Billion in grant administration and recovery efforts that required the mobilization of over 5,000 field and professional personnel. 0 ENE Puerto Rico Department of Transportation and Public Works (DTOP), Hurricane Maria, 2017 - 2018 Hurricane Maria is regarded as the worst natural disaster on record to impact Puerto Rico. Following the devastating impacts of the storm Mr. Hoyle worked with DTOP to ensure proper procurement measures were in place to solicit and begin disaster debris removal and monitoring services. Ultimately Thompson began performing debris monitoring services in three DTOP zones. Mr. Hoyle oversaw the establishment of project operations and is responsible for contract obligations and cost controls. Hurricane Irma, Disaster Recovery Operations, State of Florida, 2017 - 2018 — Mr. Hoyle served as principal - in -charge during Thompson's state-wide mobilization in response to Hurricane Irma. Thompson conducted debris removal monitoring operations on behalf of 45 u nique clients simultaneously. Mr. Hoyle was responsible for contract obligations and cost controls for all projects. Thompson provided debris monitoring and substantiation for more than 11 6M cubic yards of debris as a result of Hurricane Irma. Hurricane Matthew, Disaster Recovery Operations, Multiple States 2016 - 2017 — Mr. Hoyle served as principal -in -charge during Thompson's multi -state mobilization in response to Hurricane Matthew. Thompson conducted debris removal monitoring o perations in five (5) states and 23 unique clients simultaneously. Mr. Hoyle was responsible for contract o bligations, cost controls, and FEMA Category A&B reimbursement for all projects Thompson provided debris monitoring and substantiation for more than 3.2M cubic yards of debris as a result of Hurricane Matthew. South Carolina Department of Transportation Severe Flooding, 2015 - 2016 — Mr. Hoyle again served on the Thompson management team during the SCDOT's response to statewide severe flooding. He was responsible for contract obligations, cost controls, and FEMA Category A&B reimbursement for all projects. Thompson provided debris monitoring services on behalf of the SCDOT in 11 counties as well as FEAM PA services to identify and document damages to approximately 600 sites and prepared and submitted both large and small project worksheets totaling over $35,000,000 and including hazard mitigation measures. Putnam, Fentress and Overton Counties, Tennessee, Sever Winter Storm, 2015— Mr Hoyle served as the Principal -in -Charge during for all projects following a regional ice storm that impacted Tennessee. He managed and ensured all contracts and task orders were processed and implemented. South Carolina, Winter Storm Pax Regional Response and Disaster Recovery, 2014 —Winter Storm Pax impacted the State of South Carolina generated widespread vegetative disaster debris. Thompson was activated by the South Carolina Department of Transpiration (SCDOT), Georgetown, Marion, Williamsburg, Aiken and Allendale Counties to provide debris removal monitoring services. Mr. Hoyle served on the Thompson management team responsible for contract obligations cost controls and FEMA Category A&B reimbursement for all projects. Thompson monitored, documented, and substantiated reimbursement for the removal of over 2,900,000 cubic Jon M. Hoyle Page 2 yards of debris and the removal of 400,000 hazardous limbs and trees. Louisiana and Mississippi, Hurricane Isaac Regional Response and Disaster Recovery, 2012 — In August 2012, Hurricane Isaac struck the Louisiana and Mississippi gulf coast with Category 1 strength winds and 24 hours of sustained rainfall. Mr. Hoyle served on the Thompson debris program team responsible for mobilizing and deploying project staff and resources to multiple jurisdictions along coastal Mississippi and Louisiana, including Jackson and Hancock County, MS, and Terrebonne Parish and Denham Springs LA. In all, Thompson's field monitoring efforts documented and substantiated reimbursement for the removal of nearly 100,000 cubic yards of debris from roadways, canals, and beaches. Virginia Department of Transportation (VDOT), Multiple Locations, Hurricane Recovery Debris Monitoring, 2011— In the wake of Hurricane Irene the VDOT called upon it's pre -position contractors to assist it with collecting and disposing of debris strewn about its rights -of -way in the Central and Eastern regions of the State. Thompson was tasked with providing debris removal monitoring services in the Ashland, Chesterfield, Petersburg, South Hill, and Saluda Residencies, which included a territory of 23 Counties. Mr. Hoyle served as the Principal -In -Charge acting as the liaison officer between the VDOT's pre -positioned contractors and the field management team. Alabama Department of Conservation and Natural Resources (ADCNR), Disaster Management and Debris Monitoring, Alabama, 2011— Mr. Hoyle served as the Project Manager for the disaster management and debris monitoring at Guntersville, Buck's Pocket, and Morgan's Cove State Parks following the crippling tornados of April 2011. The camp grounds were totally destroyed and massive amounts of debris were scattered in the roadways, trail systems, and fire lines. At peak 90 crews were mobilized, managed, and monitored. Contract value totals $1 5-million. Calhoun County, Alabama, Tornado Recovery Operations, 2011— During April of 2011, north/central Alabama, eastern Mississippi, northwest Georgia, and southeast Tennessee, were struck with a record -breaking number of crippling, deadly tornados. Thompson Consulting Services (Thompson) was selected by Calhoun County (County) to provide disaster response and recovery consulting services including grant administration and debris removal monitoring. Mr. Hoyle served as the Principal -In -Charge while supporting the field management team's efforts to aid the County in a swift recovery. Texas and Louisiana, Hurricane Ike Long Term Recovery, Infrastructure Repair and Grant Management Administration, 2008-2011— Following the devastating impact that Hurricanes Ike made on the Texas and Louisiana coast, Mr. Hoyle implemented and managed over 15 large long term recovery, infrastructure repair, and grant administration programs in Texas and Louisiana and helping obtain over $250 million FEMA PA, FHWA ER, and CDBG DR funds on behalf of local governments and agencies such as the Port of Galveston, City of Galveston, and Texas Department of Transportation Escambia County, Florida, BP Deep -water Horizon Oil Spill Response, 2010 — As oil threatened the beaches and waterways of Escambia County (Pensacola), FL during the summer of 2010, Mr. Hoyle deployed a team responsible for documenting and accounting for over $10 million of contracted efforts to contain the oil and mitigate the environmental impact the oil spill made on beaches, waterways, and tourism. Norman, Oklahoma, Ice Storm Deployment, 2008 — Following a crippling ice storm in Norman, Oklahoma in 2008, Mr. Hoyle served as the Principal in Charge for a program to document and account for contracted response, recovery, and debris removal operations initiated by the City. The effort documented and substantiated over $3 million worth of eligible FEMA and FHWA funding. Florida and Mississippi, Hurricane Deployment, Hurricane Katrina, 2005 2007 — Mr. Hoyle deployed teams to simultaneously respond to multiple local governments in Florida and Mississippi to provide debris monitoring and grant administration assistance. The effort documented and substantiated the removal of over 5,000,000 cubic yards of debris, representing $175 million of FEMA and FHWA reimbursement to local governments. Science Applications International Corporation (SAIC), Maitland, FL, 2009-2011— Mr. Hoyle served as the Director of the Financial Recovery Services Division. Beck Disaster Recovery (BDR), Maitland, FL, 2005-2009 — Mr. Hoyle was a company co-founder owner and managing principal of the Response and Recovery Services division. Nathaniel T Counsell FIRM Thompson Consulting Services 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 EDUCATION BA: Economics MBA: International Business EXPERIENCE 14 years PROGRAM EXPERIENCE ® FEMA Public Assistance Emergency Work (Categories A-B) and Permanent Work (Categories C-G) ® FEMA Hazard Mitigation Grant Program (404 and 406) ® FEMA Severe Repetitive Loss Program ® FHWA ER Program ® CDBD Disaster Recovery ® CDBG Housing ridI,xl�,.ti �E Mr. Counsell has fourteen years of experience providing management and oversight for disaster response and recovery efforts throughout the United States. He has managed 80 projects under contracts that total over $1.5 Billion in recovery efforts that required the mobilization of over 5,000 field and professional personnel. Solid Waste Authority of Palm Beach County (SWA), Hurricane Irma, 2017 - 2018 — Mr. Counsell served as the principal -in -charge / program manager to coordinate debris monitoring and disposal operations throughout the county, this included performing monitoring services for 18 communities within the County and documenting all disposal loads brought to the SWA's landfills. Over all Thompson provided the substantiation for more than 3M cubic yards of debris as a result of Hurricane Irma. Hurricane Irma, Disaster Recovery Operations, State of Florida, 2017 2018 — Mr. Counsell served as the principal -in -charge / corporate resource officer during Thompson's state-wide mobilization in response to Hurricane Irma. Thompson conducted debris removal monitoring operations on behalf of 45 unique clients simultaneously. Mr. Counsell ensured all projects had the resources necessary to implement monitoring operations for all projects and programs. Thompson provided debris monitoring and substantiation for more than 11.6M cubic yards of debris as a result of Hurricane Irma. Louisiana Severe Flooding, City of Baton Rouge, Parish of East Baton Rouge and Denham Springs, LA, 2016 - 2017 — Mr. Counsell served as the principal -in - charge / corporate resource officer for the City of Baton Rouge, Parish of East Baton Rouge and Denham Springs disaster recovery operations conducted by Thompson. Each of these communities were severely impacted by massive flooding and required specialized debris removal programs. Recovery operations in the City / Parish of East Baton Rouge resulted in the collection of over 1.9M cubic yards of construction and demolition debris, the largest C&D removal program since Hurricane Katrina. Over 90% of the City of Denham Springs was impacted by flooding resulting in 250,000 CY of debris collected Both projects also required extended ROW debris removal and Thompson worked with each community to implement a private property debris removal (PPDR) program. Mr. Counsell ensured all projects had the resources necessary to implement monitoring operations for all programs. He also worked closely with the leadership of each community to address public information concerns and worked closely with the debris removal contractors to assist in organized debris removal operations. South Carolina Department of Transportation, Severe Flooding, 2015 — Mr. Counsell served as the corporate resource officer during the SCDOT's response to statewide severe flooding. Mr. Counsell ensured all projects had the resources necessary to implement debris removal monitoring in 11 counties throughout the State. South Carolina, Winter Storm Pax Regional Response and Disaster Recovery, 2014 — Winter Storm Pax impacted the State of South Carolina covering various regions of the State in up to 1.5" of ice which generated widespread vegetative disaster debris. Thompson was activated by the South Carolina Department of Transpiration (SCDOT), Georgetown, Nathaniel T. Counsell Page 2 Marion, Williamsburg, Aiken and Allendale Counties to provide debris removal monitoring services. Mr. Counsell is serving on the Thompson management team responsible for contract obligations, cost controls, and FEMA Category A&B reimbursement for all projects. Thompson monitored, documented, and substantiated reimbursement for the removal of over 2,900,000 cubic yards of debris and the removal of 400,000 hazardous limbs and trees Louisiana and Mississippi, Hurricane Isaac Regional Response and Disaster Recovery, 2012 — In August 2012, Hurricane Isaac struck the Louisiana and Mississippi gulf coast with Category 1 strength winds and 24 hours of sustained rainfall. Mr. Counsell served on the Thompson financial team responsible for contract cost controls and FEMA Category A&B reimbursement for multiple jurisdictions along coastal Mississippi and Louisiana including Jackson and Hancock County, MS, and Terrebonne Parish and Denham Springs, LA. In all, Thompson's data and financial management efforts authorized nearly a $1,000,000 of eligible contractor payments and substantiated reimbursement for the removal of nearly 100,000 cubic yards of debris from roadways, canals, and beaches. Virginia Department of Transportation (Multiple Locations) Hurricane Recovery and Debris Removal, 2011— In the wake of Irene, the Virginia Department of Transportation (VDOT) called upon their pre- position contractors to assist it with collecting and disposing of debris strewn about its rights -of -way in the Central and Eastern regions of the State Thompson was tasked with providing debris removal monitoring services in the Ashland Chesterfield, Petersburg, South Hill, and Saluda Residencies which included a territory of 23 Counties. Mr. Counsell served as Project Manager for this engagement and oversaw all debris monitoring operations. Calhoun County, Alabama, Tornado Disaster Debris Monitoring, 2011— Mr. Counsell served as the Project Manager for disaster debris removal monitoring following the crippling tornados of April 2011. The project involved monitoring right-of-way collection of vegetative and construction and demolition (C&D) debris throughout the County and administering and monitoring contracted debris removal from private property through a right -of -entry (ROE) program as part of Operation Clean Sweep administered by FEMA and AEMA. Contract value totals $3-million. New Orleans, Louisiana, FEMA Funded Commercial and Residential Demolition Program, 2007-2009 Between 2007 and 2009, Mr Counsell served as the Program Manager of the City of New Orleans residential and commercial demolition program, helping the City design and implement a multi -phase process for the identification, historical review, decommissioning, demolition, and disposal of over 1,500 residential and commercial structures located throughout the City. The program required coordinated cost tacking to 5 large Project Worksheets totaling over $50 million in FEMA Public Assistance Funding. Louisiana and Texas, Hurricane Deployment, Hurricanes Dolly, Gustav, and Ike, 2008-2010 — Following the devastating impact that Hurricanes Dolly, Gustav, and Ike made on the Texas and Louisiana coast, Mr Counsell deployed, implemented, and executed 10 large scale debris monitoring and grant administration programs in Texas and Louisiana and helped obtain $250 million FEMA PA, FHWA ER, and CDBG DR funds on behalf of local governments and agencies such as Terrebonne Parish, City of New Orleans, and City of Houston. South Florida, Hurricane Deployment, Hurricane Wilma 2005-2006 — Mr. Counsell deployed teams to simultaneously respond to 17 local governments in Broward, Miami -Dade, and Monroe County, FL to provide debris monitoring and grant administration assistance. The effort documented and substantiated the removal of over 5,000,000 cubic yards of debris, representing $175 million of FEMA and FHWA reimbursement to local governments. Science Applications International Corporation (SAIC), Maitland, FL 2009-2011— Mr. Counsell served as the Director of the Response and Recovery Services Division. Beck Disaster Recovery (BDR), Maitland, FL, 2005- 2009 — Mr. Counsell was a company co-founder owner and managing principal of the Program Management Services division. Eric Harrison Fidz FIRM Thompson Consulting Services 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 EDUCATION BS: Electronics Engineering Technology Graduate Certificate: Geographic Information Science EXPERIENCE 16 years PROGRAM EXPERIENCE • FEMA Public Assistance Emergency Work (Categories A-B) • FHWA ER Program • Demolition Program Management • Occupational Safety and Health Administration Implementation Mr. Harrison has sixteen years of experience assisting communities with disaster response and recovery efforts throughout the United States. He has lead and supported multiple debris operations through project management, mobilization of response teams, staging logistics, data management and permitting debris sites Also as a geographic information systems (GIS) specialist he has extensive experience in developing zone and routing maps for disaster recovery projects. Hurricane Dorian, Disaster Recovery Operations, State of North Carolina - 2019 — Mr. Harrison serves as program manager during Thompson's response to Hurricane Dorian which included activations in Currituck and Dare County. He ensures all projects are staffed appropriately and operating in accordance with federal, state and local requirements. Mr. Harrison manages operations across all projects and e nsured each had the resources necessary to complete efficient and effective debris removal monitoring o perations. Hurricane Michael, Disaster Recovery Operations, Florida and Georgia - 2018 — Mr. Harrison serves as program manager during Thompson's response to Hurricane Michael which included over 12 contract activations. Mr. Harrison assigned and managed project and operations managers across all projects and ensured each had the resources necessary to complete efficient and effective debris removal monitoring operations. Hurricane Florence, Disaster Recovery Operations, North Carolina, 2018 — Mr. Harrison served a Program Manager for Thompson s response missions following Hurricane Florence. Clients included the NCDOT, Carteret and Cumberland Counties and the City of Jacksonville. He ensured all projects were staffed appropriately and operating in accordance with federal, state and local requirements. Puerto Rico Department of Transportation and Public Works (DTOP), Hurricane Maria, 2017 - 2018 — Mr. Harrison served as a program manager overseeing project operations for debris monitoring services in three DTOP designated zones. He was responsible for ensuring all projects were operating in accordance with federal, state and local requirements and that project managers were operating consistently across the DTOP zones. Hurricane Irma, Disaster Recovery Operations, State of Florida, 2017 - 2018 — Mr. Harrison oversaw Thompson's debris removal monitoring operations throughout the State of Florida. He assigned and managed project and operations managers across all projects and ensured each had the resources necessary to complete efficient and effective debris removal monitoring operations. Thompson provided debris monitoring and substantiation for more than 11.6M cubic yards of debris as a result of Hurricane Irma. City of Hialeah, Hurricane Irma Recovery Operations, 2017 — Mr Harrison served as onsite project manager overseeing disaster debris removal monitoring operations in the City of Hialeah following Hurricane Irma. The recovery efforts included the documentation, collection and removal of over 211,704 cubic yards of debris. Hurricane Matthew, Disaster Recovery Operations, Multiple States 2016 - 2017 — Mr. Harrison oversaw Thompson's debris removal monitoring operations in five (5) states and 23 unique clients simultaneously. He assigned and managed project and operations managers across all projects and ensured each had the resources necessary to complete efficient and effective debris removal monitoring operations. Thompson provided debris monitoring and Eric Harrison Page 2 substantiation for more than 3.2M cubic yards of debris as a result of Hurricane Matthew. South Carolina, Winter Storm Pax Regional Response and Disaster Recovery, 2014 —Winter Storm Pax impacted the State of South Carolina which generated widespread vegetative disaster debris. Thompson was activated by the South Carolina Department of Transpiration (SCDOT), Georgetown, Marion, Williamsburg, Aiken and Allendale Counties to provide debris removal monitoring services. Mr. Harrison served on the Thompson management team responsible overseeing operations, staffing and controls on all active projects. Thompson is scheduled to monitor, documents, and substantiate reimbursement for the removal of 1,000,000 cubic yards of debris and the removal of hazardous limbs from 154 000 hazardous trees. Hurricane Deployment, Hurricane Sandy, New Jersey, New York, 2012 — Mr. Harrison deployed teams to respond to Hoboken, NJ and Babylon, New York following Hurricane Sandy to provide debris monitoring using ADMS and grant administration assistance. Mr. Harrison performed quality control of field supervisors and monitors utilizing ADMS to certify equipment, credential new monitors, and track debris removal. Concurrently, Mr. Harrison also deployed a field team skilled in ADMS and special programs to manage the extensive documentation associated with the identification, removal, and inventory management of flooded vehicles and vessels in New York City. Mississippi and Louisiana, Hurricane Deployment, Hurricane Isaac, 2012 — Mr Harrison deployed teams to simultaneously respond to four local governments in Terrebonne Parish, LA, Denham Springs, LA, Hancock County, MS, and Jackson County, MS to provide debris monitoring and grant administration assistance. The effort documented and substantiated the removal of nearly 100,000 cubic yards of debris in less than 45 days. Virginia Department of Transportation (VDOT), Hurricane Irene Recovery Operations, 2011— Mr. Harrison served as project manager overseeing disaster debris removal operations in the Richmond and Fredericksburg VDOT Districts which included six different residencies across the eastern part of state. The recovery efforts included the collection and removal of over 450,000 cubic yards of debris which was tracked and managed with TDMSweb City of New Orleans, FEMA Funded Commercial and Residential Demolition Program New Orleans, LA, 2007-2011— Between 2007 and 2011, Mr Harrison served as the Deputy Project Manager of the City of New Orleans Residential and Commercial Demolition Program. He was responsible for preparing applications for two historic review committees for demolition requests and for carrying out all required procedures set forth in City ordinances prior to committee review. Also, using GIS software Mr. Harrison mapped demolition progress and managed a demolition database of nearly 3,000 properties. The program required coordinated cost tacking to 5 large Project Worksheets totaling over $50 million in FEMA Public Assistance Funding. Louisiana and Texas, Hurricane Deployment, Hurricanes, Gustav, and Ike, 2008-2010 — Following the devastating impact that Hurricanes Gustav and Ike made on the Louisiana and Texas coast, Mr. Harrison supported the debris monitoring operations in New Orleans as well as providing GIS support for multiple field operations in Texas. City of Waveland, Mississippi , Hurricane Deployment, Hurricane Katrina 2005-2007 — Mr. Harrison served as GIS specialist and assisted the City of Waveland, MS with developing zone maps, conducting damage assessments and leaner and hanger debris removal programs following Hurricane Katrina. Pembroke Pines, Florida, Hurricane Deployment, Hurricane Wilma, 2005-2006 — Mr. Harrison served as the operations manager and assisted in the deployment of an immediate response team to provide storm debris cleanup and recovery planning on behalf of the City of Pembroke Pines, FL in response to Hurricane Wilma. He also assisted in the development of zone and routing maps for the City's recovery efforts. • Occupation Safety and Health Administration (OSHA) 7600 Disaster Site Worker • Occupation Safety and Health Administration (OSHA) 10-hour Construction Safety • Federal Emergency Management Agency (FEMA) IS- 700a — NIMS An Introduction • ArcGIS 9.x and ArcGIS Server 9.x • ArcGIS Spatial and Network Analyst Corey Thomas Presider t I FIRM Thompson Consulting Services 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 EDUCATION BS: Communication, Advertising, and Public Relations MBA: Finance and Management EXPERIENCE 10 years PROGRAM EXPERIENCE • FEMA Public Assistance Emergency Work (Categories A-B) and Permanent Work (Categories C-G) • FEMA Hazard Mitigation Grant Program (404 and 406) • FHWA ER Program • HUD CDBG Disaster Recovery Mr. Thomas has ten years of project management and consulting experience assisting local and state governments in determining and claiming eligible costs u nder FEMA's Public Assistance program. He has assisted clients with developing project worksheets for all categories of work (A-G) and performed tasks associated with project formulation scoping, cost estimating, 406 mitigation, project inspection, financial compliance, invoice and cost reconciliation, and appeals. Presenter: National Hurricane Conference, 2013 — Debris Monitoring and Contracting Training Workshop Hurricane Irma, Disaster Recovery Operations, State of Florida, 2017 - 2018 — Mr Thomas served on the Thompson management team responsible for contract o bligations, cost controls, and FEMA Category A&B reimbursement for all projects during Thompson's state- wide mobilization in response to Hurricane Irma. Thompson conducted debris removal monitoring o perations on behalf of 45 unique clients simultaneously. Mr Thomas conducted project kickoff meetings and coordinated ensured projects had the n ecessary personnel and equipment to implement monitoring operations. Thompson provided debris monitoring and substantiation for more than 11.6M cubic yards of debris as a result of Hurricane Irma. Hurricane Matthew State of Florida FEMA PA Consulting 2016 — 2017 - Mr. Thomas provided subject matter expertise while overseeing a team of consultants responsible preparing project worksheets and supporting documentation to substantiate reimbursement of costs to perform eligible storm - related response and recovery work on behalf of seven Florida communities - Cities of Daytona Beach, St. Augustine, Ormond Beach, Deland, Deltona, Orange City and the Solid Waste Authority of Palm Beach County. In total, over 70 project worksheets substantiating more than $12 million in FEMA Public Assistance reimbursement will be submitted. Additionally, Thompson developed Hazard Mitigation Grant Program projects and applications to improve public infrastructure for each of our clients. South Carolina Department of Transportation (SCDOT), Severe Flooding FEMA PA Consulting, 2015 2016 — Mr. Thomas provided subject matter expertise to SCDOT leadership while developing and implementing a financial recovery plan to recoup over $35 million in FEMA Public Assistance (PA) funding. He successfully managed a team of consultants responsible for developing over 200 project worksheets for emergency and permanent work which included repair, replacement and/or mitigation of over 500 damaged roads throughout the state South Carolina Department of Transportation (SCDOT), Winter Storm Pax FEMA PA Consulting, 2014 - 2015 — Winter Storm Pax impacted the State of South Carolina which generated widespread vegetative disaster debris. Thompson was activated by the SCDOT to provide FEMA PA consulting services related to the debris removal missions being performed throughout the State. Mr. Thomas assisted the SCDOT with the application of over $250 million in FEMA Category A reimbursement using alternative procedures in accordance with the Sandy Recovery Improvement Act of 2013 The effort included the consolidation of debris removal and monitoring data from five debris removal contractors and three monitoring firms for work completed in an 18 county area in order to obtain an increased federal cost share on behalf of SCDOT for performing an accelerated debris removal mission. Corey Thomas Page 2 Town of Babylon, NY, FEMA Public Assistance Consulting, Hurricane Sandy, 2012-2013 — The Town of Babylon, suffered severe damage and large amounts of vegetative and C&D debris following Hurricane Sandy. Mr. Thomas was able to quickly and accurately prepare large project Category A PW's valued at $5.5 million. All PWs were approved in their entirety, and funded as part of the State's first round of reimbursement for Sandy Middlesex County Utilities Authority, NJ, FEMA Public Assistance Consulting Hurricane Sandy, 2012-2013 Mr. Thomas provided FEMA PA consulting services to MCUA to assist the Authority with development of PWs to capture costs associated with debris removal, e mergency protective measures, and permanent work. The MCUA suffered damages to sewage pumping stations estimated at over $200 million. Mr. Thomas continues to provide PA and HMA support to help the Authority properly navigate FEMA policy requirements and federal regulations City of Fort Lauderdale, Florida, FEMA Public Assistance Consulting, Hurricane Wilma, 2012 Following hurricanes Wilma and Katrina in 2005, The City of Fort Lauderdale sustained widespread damage generating large amounts of debris throughout the City, particularly in parks and along beaches. In 2012 following a federal OIG audit of the City's FEMA project worksheets approximately $10 million in funding for debris removal activities was de -obligated. Mr. Thomas assisted the City in collecting project documentation, preparing a formal appeal and submitting to FDEM and FEMA Region IV. The State has supported the City's claims and FEMA approval of the $10 million appeal is expected in early 2013. Clark County, Indiana, FEMA Public Assistance Consulting, Severe Storms and Tornadoes, 2012 — A massive EF-4 tornado caused widespread damage across a 20 mile long path in Clark County, IN on March, 2nd 2012, generating an estimated 1.2 million cubic yards of debris and over $40 million in damage. Responding to the County and State Incident Command Centers just days after the storm, Mr. Thomas served as grant management consultant, participating in debris o perations and long-term FEMA PA program administration including PW preparation and audit and close-out support. City of Tuscaloosa, Alabama, FEMA Hazard Mitigation Grant Program Consulting, Severe Storms and Tornadoes, 2011 — The City of Tuscaloosa was struck by o ne of the most deadly tornado outbreaks in recent history in April, 2011. Mr. Thomas served as a grant management consultant, preparing applications for ten community safe rooms to be funded by the HMGP. The safe rooms will provide shelter to over 2,000 residents and City employees during future emergencies. City of Daytona Beach, Florida, FEMA Public Assistance Consulting, Severe Storms and Flooding, 2009—The City of Daytona Beach was struck by severe storms and record rainfall during May, 2009. Thousands of labor and equipment hours associated with emergency response efforts, as well as costs associated with permanent repairs were incurred. Mr. Thomas assisted the City in identifying eligible costs and preparing PWs for Categories A-E and provided support throughout project implementation and closeout preparation. Port of Galveston, Texas, FEMA Public Assistance Consulting, Hurricane Ike, 2009-2011— During Hurricane Ike, the Port of Galveston's infrastructure was inundated with floodwaters caused by record storm surge. While the Port experienced over $100 million of damages as a result of the storm not all damages were evident immediately following the event. Mr. Thomas identified additional eligible projects and prepared small and large project PWs to provide the Port with additional FEMA PA funding as well as prepare for grant closeout. • FEMA IS-30: Mitigation eGrants System for the Subgrant Applicant • FEMA IS-100a: Introduction to the Incident Command System • FEMA IS-208a: State Disaster Management • FEMA IS-230: Principles of Emergency Management • FEMA IS-253: Coordinating Environmental and Historic Preservation Compliance FEMA IS-279: Retrofitting Flood Prone Residential Structures • FEMA IS-393a: Introduction to Hazard Mitigation • FEMA IS-630: Introduction to Public Assistance • FEMA IS-631: Public Assistance Operations • FEMA IS-632: Introduction to Debris Operations in FEMA's PA Program • FEMA IS-634: Introduction to FEMA's Public Assistance Program • FEMA IS-700a: National Incident Management System, An Introduction • Daniel M. Gardner FIRM Thompson Consulting Services 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 EDUCATION BSBA: Management Information Systems MBA: Finance and Management EXPERIENCE 11 years PROGRAM EXPERIENCE • FEMA Public Assistance Emergency Work (Categories A-B) and Permanent Work (Categories C-G) • FEMA Hazard Mitigation Grant Program (404 and 406) • FEMA Severe Repetitive Loss Program • CDBG Disaster Recovery • CDBG Housing t ( Mr. Gardner has served as a data manager and grant management consultant for multiple federally funded grant programs on projects totaling over $1 billion. As the data operation lead, he is responsible for ticket review, contractor invoice reconciliation, project closeout and audit support for all disaster recovery operations. His extensive understanding of project development, eligibility requirements and federal regulations across many federal grant programs allows clients to maximize disaster recovery reimbursement and mitigation funding. As a grant manager, Mr. Gardner provides oversight throughout grant and project implementation and is intimately familiar with such activities as application development, public outreach, environmental review, vendor procurement, project and process monitoring, fair housing and Davis Bacon compliance, project closeout and program audits. Puerto Rico Department of Transportation and Public Works (DTOP), Hurricane Maria, 2017 - 2018 Hurricane Maria is regarded as the worst natural disaster on record to impact Puerto Rico. Following the devastating impacts of the storm DTOP selected Thompson to perform debris monitoring services in three DTOP zones. Mr. Gardner served as Data Manager and is responsible for overseeing all daily ticket review, detailed road review and daily reporting. In addition, Mr. Gardner performs all contract review and invoice reconciliation. Hurricane Irma, Disaster Recovery Operations, State of Florida, 2017 - 2018 — Mr Gardner served as the lead Data Manager overseeing Thompson's state-wide mobilization in response to Hurricane Irma. Thompson conducted debris removal monitoring operations on behalf of 45 unique clients simultaneously within the State. Mr. Gardner was responsible for all QA/QC activities as well as contractor invoice reconciliation. Thompson substantiated more than 11.6M cubic yards of debris as a result of Hurricane Irma. Hurricane Matthew, Data Management Operations, 2016 - 2017 — Mr. Gardner oversaw Thompson's data management operations, to include daily reporting, ticket/data review and invoice reconciliation for all projects activated as a result of Hurricane Mathew. Following the hurricane Thompson was activated in five (5) states and 23 unique clients simultaneously. Managing a team of data administrators Mr. Gardner ensured each client received customized daily reporting within 24 hours of debris removal operations beginning. He also worked closely with eight (8) different debris contractors to review and reconcile debris removal invoices and provide payment recommendations to each client. Thompson provided debris monitoring and substantiation for more than 3.2M cubic yards of debris as a result of Hurricane Matthew. South Carolina Department of Transportation, Severe Flooding Statewide Response 2015 - 2016 —The SCDOT activated Thompson to provide debris removal monitoring services in 11 counties throughout the State following severe storms and flooding. Mr. Gardner served on the on -site project kickoff team and managed the data reporting and invoice reconciliation tasks throughout the projects. He oversaw the daily review of data and produced reports for the Counties including a daily summary, cost estimation and contractor summary. Putnam, Fentress and Overton Counties, Tennessee, Sever Winter Storm, 2015 — Mr. Gardner served on the on -site project kickoff team and managed the data reporting and invoice reconciliation tasks throughout the projects. He oversaw the daily review of data and produced reports for the Counties including a daily summary, cost estimation and contractor summary. Daniel M. Gardner Page 2 Additionally, Mr. Gardner worked with the debris hauler to reconcile all project data for invoicing and provided payment recommendations to the Counties. All data was submitted to FEMA in a Project Worksheet ready package for immediate review and submission for reimbursement. South Carolina, Winter Storm Pax Regional Response and Disaster Recovery, 2014 — In February of 2014 Severe Winter Storm Pax impacted the State of South Carolina covering various regions of the State in up to 1.5" of ice which generated widespread vegetative disaster debris. Thompson was activated by the South Carolina Department of Transpiration (SCDOT), Georgetown, Marion Williamsburg, Aiken and Allendale Counties to provide debris removal monitoring services. Mr. Gardner managed the Thompson data management team responsible for validation and reporting of all project data. He was also responsible for data reconciliation and contractor invoicing. Thompson was scheduled to monitor, document, and substantiate reimbursement for the removal of 2,000,000 cubic yards of debris and the removal of 400,000 hazardous limbs and trees. City of Hoboken, NJ, Emergency Operations Planning, Debris Monitoring and FEMA PA Consulting Hurricane Sandy 2012- 2013 —The City of Hoboken was severely impacted by Hurricane Sandy, experiencing widespread flooding throughout the majority of the City. Mr. Gardner assisted with the oversight and coordination of debris removal operations immediately following the hurricane, and served as the Senior Grant Consultant during preparation the City's FEMA Project Worksheets. Louisiana and Mississippi, Hurricane Isaac Regional Response and Disaster Recovery, 2012 — In August 2012, Hurricane Isaac struck the Louisiana and Mississippi gulf coast with Category 1 strength winds and 24 hours of sustained rainfall. Mr. Gardner served on the Thompson financial team responsible for contract cost controls and FEMA Category A&B reimbursement for multiple Jurisdictions along coastal Mississippi and Louisiana, including Jackson and Hancock County, MS, and Terrebonne Parish and Denham Springs LA. In all, Thompson's data and financial management efforts authorized nearly a $1 000,000 of eligible contractor payments and substantiated reimbursement for the removal of nearly 100,000 cubic yards of debris from roadways, canals, and beaches. City of Tuscaloosa, Alabama, Public Assistance and Long Term Recovery Grant Program, 2011— The City of Tuscaloosa was impacted by multiple large and small tornadoes in April, 2011. The largest tornado flattened a one mile by six mile swath of the City causing an e stimated $85M in damage. Critical infrastructure was damaged and hundreds of residents lost their homes and property during the event. Mr. Gardner aided the City in securing federal funding across several grant programs including CDBG to assist with the rebuilding of lost public housing while focusing on the goal of e nergy efficiency and sustainability. City of Galveston, Texas, CDBG DR Round 1 and 2 Administration, 2009 - 2010 — The City of Galveston was the epicenter of Hurricane Ike's landfall in September 2008 and suffered massive damage as a result. As program manager, Mr. Gardner managed the administration of approximately $107 million in CDBG Disaster Recovery funding and assisted City staff coordinate all grant activities for infrastructure projects including a business economic recovery loan program and the reconstruction of the City's Main Wastewater Treatment Plant (estimated at $70 million). He was in charge of program design and oversight, as well as e nsuring all day to day activities were carried out according to federal, state and local regulations. a • • • • • • • • • • • • • Homeland Security Exercise and Evaluation Program (HSEEP) FEMA IS-31: Mitigation eGrants System for the Grant Applicant FEMA IS-100a: Introduction to the Incident Command System FEMA IS-208a: State Disaster Management FEMA IS-230: Principles of Emergency Management FEMA IS-253: Coordinating Environmental and Historic Preservation Compliance FEMA IS-279: Retrofitting Flood Prone Residential Structures FEMA IS-386: Introduction to Residential Coastal Construction FEMA IS-559: Local Damage Assessment FEMA IS-631: Public Assistance Operations FEMA IS-632: Introduction to Debris Operations in FEMA's PA Program FEMA IS-634: Introduction to FEMA's Public Assistance Program FEMA IS-700a: National Incident Management System (NIMS) An Introduction FEMA IS-922 Applications of GIS for Emergency Management Wesley Holden 1 FIRM Thompson Consulting Services 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 EDUCATION BS: Management Information Systems EXPERIENCE 14 years TECHNOLOGY EXPERTISE • Enterprise Web, Accounting and Document Management Applications • ASP.Net, VB.Net, C#, Javascript, HTML, Visual Studio, Source Control • SQL Server, T-SQL, Stored Procedures, Index Tuning, Performance Management Mr. Holden has fourteen years of experience providing data management and disaster recovery software application development for disaster response and recovery efforts throughout the United States for a broad range of local and state government clients. Hurricane Irma, Disaster Recovery Operations, State of Florida, 2017 2018 — Mr. Holden oversaw Thompson's ADMS deployment during Thompson's state-wide mobilization in response to Hurricane Irma. Thompson conducted debris removal monitoring operations on behalf of 45 unique clients simultaneously. Mr. Holden ensured all projects had the equipment and personnel necessary to perform monitoring operations utilizing Thompson's ADMS for all projects and programs. Thompson provided debris monitoring and substantiation for more than 11 6M cubic yards of debris as a result of Hurricane Irma. Hurricane Matthew, Disaster Recovery Operations, Multiple States 2016 - 2017 — Mr. Holden oversaw Thompson's ADMS deployment in five (5) states and 23 unique clients simultaneously as a result of Hurricane Matthew. He assigned and managed a team of ADMS operators across all projects. This effort included the setup, distribution and management of more than 500 ADMS handheld and hip printer units which enable real-time data collection of debris monitoring operations. Overall, Thompson provided debris monitoring and substantiation for more than 3.2M cubic yards of debris as a result of Hurricane Matthew. Chatham County, Georgia, Hurricane Matthew Recovery Operations, 2016 — 2017 Mr. Holden served the project manager for debris removal monitoring services on behalf of Chatham County following Hurricane Matthew. He worked closely with the County and the debris removal contractor to ensure right-of-way (ROW), hazardous tree and limb, and private property debris removal (PPDR) programs were performed efficiently and in accordance with federal and state regulations. Thompson substantiated the removal of over 1,400,000 cubic yards of vegetative debris. South Carolina Department of Transportation, Severe Flooding, 2015 — Following severe statewide flooding in South Carolina, SCDOT contracted Thompson to provide debris removal monitoring services in 11 counties throughout the State. Mr Holden provided oversight of the implementation of Thompson's automated debris management system (ADMS), the Thompson Data Management Suite, and our handheld field units, TDMSmobile across all projects throughout the State. Mississippi Department of Transportation, Road Sign Tracking Analysis, 2015 —The Mississippi Department of Transportation (MDOT) contracted Thompson to conduct an analysis of current roadway sign shop o perations, systems integration of roadway sign shop o perations, field maintenance operations, data gathering, and creation of standard operating procedures of roadway sign creation and maintenance Mr. Holden served as Project Manager and ensured project deliverables were completed and presented to MDOT stakeholders in accordance with the project task order. South Carolina, Winter Storm Pax Regional Response and Disaster Recovery, 2014 — Winter Storm Pax impacted the State of South Carolina covering various regions of the State in up to 1 5" of ice which generated widespread vegetative disaster debris. Thompson was activated by the South Carolina Department of Transpiration (SCDOT), Georgetown, Marion, Williamsburg, Aiken and Allendale Counties to provide debris removal monitoring services. Mr. Holden provided oversight of the implementation of Wesley Holden Page 2 Thompson's automated debris management system (ADMS), the Thompson Data Management Suite, and o ur handheld field units TDMSmobile. Overall Thompson deployed 450 units to documents and substantiate reimbursement for the removal of an over 2,900,000 cubic yards of debris and the removal of 400,000 hazardous limbs and trees throughout the State. Town of Babylon, New York, Hurricane Sandy Recovery Operations, 2012 -2013 — Following the devastating landfall of Hurricane Sandy Mr. Holden provided oversight of the implementation of Thompson's automated debris management system (ADMS), TDMSmobile, which was utilized to track a n umber of different inventory metrics associated with the Town's debris removal program, including e quipment deployed, trucks assigned to different work zones, debris types removed, debris collection locations, and recyclable material recovered. Louisiana and Mississippi, Hurricane Isaac Regional Response and Disaster Recovery, 2012 — In August 2012, Hurricane Isaac struck the Louisiana and Mississippi gulf coast with Category 1 strength winds and 24 hours of sustained rainfall. Mr. Holden served o n the Thompson financial team responsible for contract cost controls and FEMA Category A&B reimbursement for multiple jurisdictions along coastal Mississippi and Louisiana including Jackson and Hancock County, MS, and Terrebonne Parish and Denham Springs, LA. In all, Thompson's data and financial management efforts authorized nearly a $1,000,000 of eligible contractor payments and substantiated reimbursement for the removal of n early 100 000 cubic yards of debris from roadways, canals, and beaches. Clark County, Indiana, Tornado Recovery Operations, Data Management, 2012 — Mr. Holden managed a team tasked with supporting data entry, document scanning and data management to track and report debris removal operations for Clark County. He was also in charge of debris hauler invoice reconciliation and payment recommendations. Calhoun County, AL, Tornado Recovery Operations, 2011— Mr. Holden served as the County's project manager during the disaster debris removal monitoring efforts following the April 2011 tornadoes. He was in charge of overseeing collection operations for the County to ensure that all debris removal and monitoring was within federal regulations. Alabama Tornadoes, Data Management, 2011— Mr. Holden managed a data management operation responsible for scanning, inputting, mapping, tracking and reporting the quantities of debris removed and disposed by various contractors throughout the State of Alabama. Texas, Hurricane Ike Data Management, 2008-2009 Following Hurricane Ike, Mr. Holden managed a team tasked with supporting data entry, document scanning and data management to track and report debris removal operations for multiple municipalities and counties throughout Texas. At the peak of the e ngagement, Mr. Holden was tasked with managing the scanning and entry of over 250,000 documents and images per day. City of New Orleans, FEMA Funded Commercial and Residential Demolition Document Management, New Orleans LA, 2007-2009 — Between 2007 and 2009 Mr. Holden helped design a software application to e lectronically store critical field documents that supported a multi -phase process for the identification, historical review, decommissioning, demolition and disposal of over 1,500 residential and commercial structures located throughout the City of New Orleans. Mississippi, Hurricane Katrina, Data Management 2005-2007 — Following the devastating impact that Hurricanes Katrina made on the Mississippi coast, Mr. Holden managed a data management operation responsible for inputting, tracking, and reporting the quantities of debris removed and disposed of by the United States Army Corps of Engineers contractors throughout the State of Mississippi. i rtr r` • FEMA Public Assistance Emergency Work (Categories A-B) and Permanent Work (Categories C-G) • FEMA Hazard Mitigation Grant Program (404 and 406) Nicole Lehman FIRM Thompson Consulting Services 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 EDUCATION BA: Psychology and Spanish EXPERIENCE 11 years PROGRAM EXPERIENCE • FEMA Public Assistance Emergency Work (Categories A-B) and Permanent Work (Categories C-G) • FHWA ER Program • CDBG Disaster Recovery • CDBG Housing Ms. Lehman has eleven years of experience providing grant and program management support and oversight for disaster response and recovery efforts throughout the United States. Following Hurricane Ike, she managed multiple projects for Galveston County and the City of Galveston, the most heavily impacted communities by the storm. Presenter: National Hurricane Conference, 2013 — Debris Monitoring and Contracting Training Workshop Puerto Rico Department of Transportation and Public Works (DTOP), Hurricane Maria, 2017 - 2019 — Ms. Lehman served as a program manager overseeing project operations for debris monitoring services in three DTOP designated zones. She was responsible for ensuring all projects were operating in accordance with federal, state and local requirements. Fort Lauderdale, Hurricane Irma, 2017 — Ms Lehman served as program manager for Fort Lauderdale's recovery efforts following Hurricane Irma. Thompson monitored the removal of over 600,000 cubic yards of vegetative and construction and demolition debris, as well as the removal of hazardous limbs from 13,000 trees and the complete removal of over 450 hazardous leaning trees. In addition, Thompson implemented a sand recovery and screening operation to return the displaced sand to the public beaches. She coordinated closely with the City and the debris removal contractors to implement and carry out debris removal programs. City of Daytona Beach, Florida, Disaster Debris Management Plan Update, 2015 — Ms. Lehman led a planning team in the update of the City's Disaster Debris Management Plan. The update included ensuring the plan met new FEMA policy and procedure guidance as well as a review and update of the City's debris management roles and responsibilities and the debris collection and monitoring strategies. Alabama Department of Transportation Southwest Region, Disaster Debris Management Plan, 2014 - 2015 — Ms. Lehman assisted in the development and preparation of a Disaster Debris Management Plan (DDMP) for the ALDOT Southwest Region. She worked closely with the Region to develop the debris collection and monitoring strategies included in the plan. In addition Ms. Lehman reviewed debris management site options throughout the Region. South Carolina Department of Transportation (SCDOT), Winter Storm Pax Recovery Operations, 2014 — Ms. Lehman is currently serving as operations manager for the SCDOT debris removal monitoring mission in Georgetown County. She is in charge of overseeing day- to-day operations for all monitoring projects including emergency road clearance, right-of-way collection, and removal of hazardous leaners and hangers on SCDOT maintained roadways throughout the County. Georgetown County, South Carolina, Winter Storm Pax Recovery Operations, 2014 — Ms Lehman is currently serving as operations manager for debris removal monitoring operations in Georgetown County. She is in charge of overseeing day-to-day operations for all monitoring projects including emergency road clearance, right-of-way collection, and removal of hazardous leaners and hangers on County maintained roadways. City of Hoboken, NJ, Emergency Operations Planning, Debris Monitoring and FEMA PA Consulting, Hurricane Sandy 2012- 2013 The City of Hoboken was severely impacted by Hurricane Sandy, experiencing widespread flooding throughout the majority of the City. Ms. Lehman has served as the City's Project Manager for debris operations immediately following the hurricane, and PA Consultant in preparing the Nicole Lehman Page 2 City's FEMA Project Worksheets. Additionally, Ms. Lehman assisted in the preparation of the City's Emergency Operations Plan, to help prepare the City and all department personnel to respond during future disaster events. Trinity Bay Conservation District, Texas, FEMA PA Project Worksheet Close-out and Audit Preparation, 2012 — Ms. Lehman served as Grant Management Specialist for the final reconciliation of expenditures to grant funds received for Hurricane Ike bridge and facility replacements. Ms. Lehman organized all supporting documentation for project worksheets and prepared projects for close-out and federal audit. Louisiana and Mississippi, Hurricane Isaac Regional Response and Disaster Recovery, 2012 — In August 2012, Hurricane Isaac struck the Louisiana and Mississippi gulf coast with Category 1 strength winds and 24 hours of sustained rainfall. Ms. Lehman served on the Thompson debris program team responsible for mobilizing and deploying project staff and resources to multiple jurisdictions along coastal Mississippi and Louisiana, including Jackson and Hancock County, MS, and Terrebonne Parish and Denham Springs, LA. Trinity Bay Conservation District, Texas, Disaster Debris Management Planning, 2012 — Ms Lehman assisted in the development and preparation of a Disaster Debris Management Plan (DDMP) for the Trinity Bay Conservation District in Chambers County, Texas to ensure increased eligibility for federal PA cost -share in accordance with recent changes to FEMA s PA Pilot Program. City of Tuscaloosa, Alabama, Severe Storms, Tornadoes, Straight-line Winds, and Flooding, 2011— Ms. Lehman served as project manager for the City of Tuscaloosa, Alabama and ran the FEMA Public Assistance (PA) and assisted the City with the design and implementation of Housing Demolition Programs following the April 2011 tornadoes that devastated the City and caused an estimated $85M in damages City of Galveston, Texas, Community Development Block Grant (CDBG) Administration, 2011— Ms. Lehman served as Financial Recovery Specialist for the administration of $106 million in Housing and Urban Development (HUD) non -housing CDBG funds for the City. At this capacity, Ms. Lehman coordinated with HUD and the Texas Department of Rural Affairs and provided guidance to the City to ensure that the program was properly documented and administered in compliance with statutory regulations and program guidelines. In addition, Ms. Lehman assisted the City with the development of contracts, procurement documentation and comparison of data for federal reimbursement Escambia County, Florida, BP Deepwater Horizon Oil Spill Response, 2010 — Ms. Lehman served as Program Manager of a program designed to minimize the impact that the BP oil spill made on Escambia County's (Pensacola area) beaches, waterways, and tourism. During this effort over $1.5 million in claims for oil containment and public outreach were documented and substantiated. Ms. Lehman coordinated and documented the efforts of participating local, state, federal, and private to substantiate the BP claims. City of Galveston, Texas, Standing Dead Tree Removal Program, Hurricane Ike, 2009-2010 — Following Hurricane Ike, Ms. Lehman monitored a contracted program to remove over 10,000 standing dead trees throughout the City that were killed as a result of saltwater inundation The monitoring and documentation efforts substantiated over $3.5 Million in FEMA PA funding. In addition, Ms. Lehman worked with Galveston County to monitor and document over $62 million worth of debris removal programs including sand removal, vessel recovery, and private property debris removal. Galveston County/Bolivar, Texas, ROW Debris Removal and Specialized PPDR Programs Following Hurricane Ike, 2008-2009 — Ms. Lehman served as the Project Manager for Galveston County, including the Bolivar Peninsula and eleven cities within the County following Hurricane Ike Ms. Lehman oversaw disaster debris removal programs and assisted the County with planning and implementing specialized voluntary and involuntary PPDR programs under which debris, sand, vessels, and hazardous materials were removed from over 1500 private properties on the Bolivar Peninsula and mainland Galveston County. ia • HAZWOPER 40 hour certification • OSHA 30 hour certification • ISO 9000 • Applying for Federal Grants and Cooperative Agreements Certificate • Managing Federal Grants and Cooperative Agreements for Recipients Certificate • FEMA IS 700.a — National Incident Management System (NIMS) An Introduction Patrick Gardner FIRM Thompson Consulting Services 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 EDUCATION BS: Marine Science MS: Fisheries and Aquatic Sciences EXPERIENCE 4 years PROGRAM EXPERIENCE ® FEMA Public Assistance (Categories A-B) xpeFtC. Mr. Gardner brings GIS and data management experience from the State University System of Florida. He oversaw data collection and processing for state and federally funded research projects. During this time, he worked both locally and internationally to complete grant deliverables These deliverables included the creation of publication quality maps and figures which communicated complex spatial data into clear and coherent representations Most recently, Mr. Gardner assists with data management, invoice reconciliation, and GIS analysis. Hurricane Michael, Disaster Recovery Operations, Florida and Georgia - 2018 — Mr. Gardner provided GIS and data management services during Thompson's mobilization in response to Hurricane Michael which included over 12 contract activations. Mr. Gardner coordinated will each community to establish eligible roadway maps and was responsible for mapping data points through GIS and providing support to the QA/QC team. Hurricane Florence, Disaster Recovery Operations, North Carolina, 2018 — Mr. Gardner provided GIS support for all of Thompson's projects following Hurricane Florence, including the NCDOT, Carteret and Cumberland Counties and the City of Jacksonville. Mr. Gardner also provided geospatial analysis utilizing Thompson's drone capabilities to measure and substantiate disaster debris piles. Hurricane Irma, Disaster Recovery Operations, State of Florida, 2017 - 2018 — Mr Gardner provided GIS and data management services during Thompson's state- wide mobilization in response to Hurricane Irma. Thompson conducted debris removal monitoring operations on behalf of 45 unique clients simultaneously within the State. Mr. Gardner was responsible for mapping data points through GIS and providing support to the QA/QC team. Thompson substantiated more than 11.6M cubic yards of debris as a result of Hurricane Irma Sevier County, Tennessee, Chimney Tops 2 Wildfire, 2016 - 2018 — Mr. Gardner served as the onsite project manager overseeing debris monitoring services for right-of-way tree removal of standing dead trees as a result of the 2016 wildfires which burned over 17,000 acres and destroyed more than 2,400 properties. In addition, Mr. Gardner administered the private property debris removal program established to eliminate hazardous conditions located on private property. Dare County and included municipalities, North Carolina, Hurricane Matthew 2016 - Dare County activated Thompson to provide debris removal monitoring services to the county and local municipalities following Hurricane Matthew. Mr. Gardner assisted with data management and invoice reconciliation South Carolina Department of Transportation, Severe Flooding Statewide Response 2015 - 2016 —The SCDOT activated Thompson to provide debris removal monitoring services in 11 counties throughout the State following severe storms and flooding Mr. Gardner assisted with data reporting and invoice reconciliation tasks throughout the projects. Putnam, Fentress and Overton Counties, Tennessee, Sever Winter Storm, 2015 — Mr. Gardner assisted with data reporting and invoice reconciliation tasks throughout the projects. He oversaw the daily review of data for the Counties. All data was submitted to FEMA in a Project Worksheet ready package for immediate review and submission for reimbursement. South Carolina, Winter Storm Pax Regional Response and Disaster Recovery, 2014 — In February of 2014, Severe Winter Storm Pax impacted the State of South Carolina covering various regions of the State in up to 1 5" of ice which generated widespread vegetative disaster debris. Thompson was activated by the South Carolina Department of Transpiration (SCDOT), Georgetown, Marion, Williamsburg, Aiken and Allendale Counties to provide debris removal Patrick Gardner Page 2 monitoring services. Mr. Gardner assisted with the data management and invoice reconciliation. Thompson monitored and substantiated reimbursement for the removal of approximately 2,000,000 cubic yards of debris and the removal of 400,000 hazardous limbs and trees. Brevard County, FL, Hurricane Sandy Beach Renourishment, 2013 - 2014 — Federal funding following Hurricane Sandy provided funding for Beach renourishment on Florida's east coast. While working for Land and Sea Surveying Concepts Inc., Mr. Gardner acted as surveying technician using real-time kinematic GPS to produce 1000 m beach elevation transects before and after sand renourishmnet. Exploration, Habitat Characterization and Coral Health Assessment in Flower Garden Banks National Marine Sanctuary, 2015 -2016 — Mr. Gardner served as a Research Coordinator at Harbor Branch Oceanographic Institute at Florida Atlantic University. While assisting with this project in the lab, Mr Gardner used transect photos to characterize habitat on shallow and mesophotic reefs Field collections included technical diving to 170 fsw collect live coral tissue for RNA sequencing analyses. Development of Fisheries Independent, Habitat -Based indices of Abundance for Pre -Reproductive Gag Grouper in the Northeastern Gulf of Mexico, 2013 - 2015 —As a research assistant Mr. Gardner performed counts of gag grouper on artificial reefs using closed- circuit rebreathers He interpreted and classified side scan SONAR data, constructed sampling regimes validated and analyzed data for use by resource managers, and created publication quality maps in ArcGIS. Impact of invertebrate grazers on freshwater algae in Kings Bay, FL, 2013 - 2015 — As a research assistant, Mr. Gardner conducted fieldwork collecting freshwater invertebrate grazers and implemented lab studies to determine grazing rates on freshwater algae. Reproductive Biology of Invasive Lionfish (Pterois volitans/miles complex) from Little Cayman Island, 2013 - 2014 — Mr. Gardner developed, implemented, and published results determining spawning seasonality, frequency and batch fecundity of invasive lionfish. This project was completed in fulfillment of his master's degree at the University of Florida (Peer reviewed publication: Gardner PG, Frazer TK, Jacoby CA, Yanong RPE. 2015. Reproductive biology of invasive Lionfish (Pterois volitans) from Little Cayman. Frontiers in Marine Science 2:7). Assessing Organic Soil Amendments in Saltwater Marsh Restoration, 2007 - 2009 — While a student at Eckerd College, Mr. Gardner served as a research assistant working in the field to collect plant biomass, invertebrate, and water samples. In the lab, he performed sulfide analysis, prepared plant biomass for nitrogen analysis, and composed a research paper on the effects of sulfides on wetland plants. In a supervisory role he trained volunteers and intern for various project tasks. • Federal Aviation Administration Certified Remote Pilot for Small Unmanned Aircraft Systems • U.S. Environmental Protection Agency Scientific Diver • NAUI SCUBA Instructor • Department of the Interior Motorboat Operations Certification Course • First Aid, CPR, Oxygen Delivery, and Blood Bourne Pathogens • GIS applications for Natural Resource Management, Florida Sea Grant tf Gary Brooks FIRM Thompson Consulting Services 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 MILITARY EXPERIENCE United States Marine Corps EXPERIENCE 15 years PROGRAM EXPERIENCE • FEMA Public Assistance Emergency Work (Categories A-B) • FHWA ER Program Mr. Brooks has fifteen years of experience managing debris monitoring operations throughout the United States. In addition to right-of-way (ROW) debris monitoring programs, Mr. Brooks has worked extensively on large scale debris reduction sites, including a temporary site in Pensacola Florida that reduced over 1,000,000 cubic yards of construction and demolition debris following Hurricane Ivan. Mr. Brooks also has extensive experience in leaner, hanger, and stump removal, vessel recovery and waterways debris removal monitoring programs. Gadsden County, Florida, Hurricane Michael, 2018 - 2019 — Mr. Brooks served as operations manager for debris removal monitoring efforts in Gadsden County, Florida. He was in charge of overseeing day-to-day operations for all monitoring programs including right- of-way (ROW) debris removal and hazardous tree and stump removal on County maintained roadways. Overall, approximately 1.5 million cubic yards of debris have been collecte Puerto Rico Department of Transportation and Public Works (DTOP), Hurricane Maria, 2017 - 2018 — Hurricane Maria is regarded as the worst natural disaster on record to impact Puerto Rico. Mr. Brooks served as the operations manager overseeing day-to- day debris removal monitoring operations from the North DTOP Zone. Solid Waste Authority of Palm Beach County (SWA), Hurricane Irma, 2017 - 2018 — Mr. Brooks served as the project manager to coordinate debris monitoring and disposal operations throughout the County, this included performing monitoring services for 18 communities within the County and documenting all disposal loads brought to the SWA's landfills. Overall, Thompson provided the substantiation for more than 3 million cubic yards of debris as a result of Hurricane Irma. South Carolina Department of Transportation, Hurricane Matthew Recovery Operations, 2016 — 2017 — Mr. Brooks served as project manager for debris removal monitoring services on behalf of SCDOT following Hurricane Matthew. Mr. Brooks oversaw debris monitoring operations in seven counties, including Colleton, Darlington, Florence, Horry, Orangeburg, Sumter and Williamsburg. These operations substantiated the removal of over 956,000 cubic yards of vegetative debris. South Carolina Department of Transportation, Lexington and Richland Counties, South Carolina, Severe Flooding Recovery Operations, 2015 — Mr. Brooks served as operations manager for debris removal monitoring in Lexington and Richland Counties on behalf of SCDOT following a severe flooding event. He oversaw day-to-day operations for right-of-way collection on SCDOT maintained roadways throughout the Counties. Putnam County, Tennessee, Severe Winter Storm Recovery Operations, 2015 — Mr. Brooks served as the operations manager overseeing day-to-day debris removal monitoring operations throughout Putnam County. The County performed both hazardous tree and limb removal as well as right-of-way (ROW) collection programs on County maintained roadways. South Carolina Department of Transportation (SCDOT), Winter Storm Pax Recovery Operations, 2014 — Mr. Brooks served as the operations manager for the SCDOT debris removal monitoring mission in Williamsburg County. He was in charge of overseeing day-to-day operations for all monitoring projects including emergency road clearance, right-of-way collection, and removal of hazardous leaners and hangers on SCDOT maintained roadways throughout the County. Williamsburg County, South Carolina, Winter Storm Pax Recovery Operations, 2014 — Mr. Brooks served as the operations manager for debris removal monitoring Gary Brooks Page 2 o perations in Williamsburg County. He was in charge of overseeing day-to-day operations for all monitoring projects including emergency road clearance, right-of- way collection and removal of hazardous leaners, hangers on County maintained roadways. Iberville Parish, Louisiana, Hurricane Isaac Recovery, Waterway Debris Removal Monitoring, 2013 — Mr. Brooks served as operations manager and field supervisor overseeing the debris removal monitoring effort in various Parish waterways. The debris congestion in the waterways was remaining from the impacts of Hurricane Isaac. Alabama State Port Authority, Hurricane Isaac Recovery, Wetland Debris Removal Monitoring, 2013 Mr. Brooks served as operations manager and field supervisor overseeing the debris removal monitoring effort in the ASPA Arlington Park wetlands in Mobile, AL. Debris impacting the 27-acre wetlands consisted of an up to four foot thick layer of logs and wood debris carried into the park by the storm surge in late August 2012. The FEMA-funded debris program involved specialized low -impact debris removal techniques in accordance with the United States Corps of Engineers permit. A total of 771 cubic yards of debris was successfully removed, allowing for the recovery of the wetlands. Denham Springs, Louisiana, Hurricane Isaac Recovery Operations, 2012 — Mr. Brooks served as an o perations manager for debris removal monitoring efforts on behalf of Denham Springs following the landfall of Hurricane Irene. He was in charge of overseeing day-to-day operations for all monitoring projects including emergency road clearance and debris removal operations and right-of-way collection of over 9,300 CY of vegetative and construction and demolition (C&D) debris throughout the affected areas. Clark County, Indiana, Tornado Recovery Operations, 2012 — Mr. Brooks served as an operations manager for debris removal efforts following the devastating February severe weather incident which swept through the County and surrounding areas. He was in charge of overseeing day-to-day operations for all monitoring staff throughout the County. City of Portsmouth, Virginia, Hurricane Irene Recovery Operations, 2011— Mr. Brooks served as field supervisor overseeing disaster debris removal o perations for the City of Portsmouth VA following Hurricane Irene The recovery efforts included the collection and removal of over 50,000 cubic yards of debris from the City. Alabama Department of Conservation and Natural Resources, Tornado Debris Removal Monitoring, 2011—The devastating tornados in the spring of 2011 ripped through the State of Alabama and ravaged two of the state parks. Mr. Brooks served as the parks field supervisor to oversee field monitors tasked to monitor the removal and reduction of thousands of damaged trees in compliance with FEMA 325 and 327 guidelines. City of Baytown, Texas, Hurricane Debris Removal Monitoring, 2008 — In 2008, Mr. Brooks served as the field project manager on the City of Baytown debris monitoring effort. Mr. Brook's monitoring team oversaw, monitored, and documented the removal of over 1,000,000 cubic yards of storm debris by two prime contractors. Mr. Brooks also coordinated with the City, State, and FEMA to monitor the removal of derelict vessels displaced by the Hurricane Ike storm surge onto public property. Town of Amherst, New York, Snow Storm Debris Removal Monitoring , 2006 — Following an unusual snow storm that collapsed the pre -fall vegetative canopy in Western New York in 2006 Mr Brooks served as a field operations supervisor for the Town of Amherst's debris removal monitoring program The effort monitored, documented, and secured FEMA funding for the removal of over 900,000 cubic yards of vegetative storm debris as well as damaged trees, and hanging limbs from the Town's right-of-way. Escambia County, Florida, Hurricane Debris Disposal Monitoring, 2004— Following the devastating impact that Hurricane Ivan made on Escambia County, Mr. Brooks served as the Debris Management Site (DMS) manager for Bronson Field, a former U.S. Military base that served as the largest DMS to support Escambia County's debris removal program. County -wide, 3 prime contractors removed nearly 8 million cubic yards of vegetative and construction and demolition debris, nearly 30% of which was processed and reduced at Bronson Field. • LADOTD Traffic Control Supervisor Certificate • OSHA Certifications - 40 Hour HAZWOPER - 10 Hour OSHA Construction Safety and Health - 30 Hour OSHA Construction Safety and Health Raul Cardenas FIRM Thompson Consulting Services 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 EXPERIENCE _ 13 years PROGRAM EXPERIENCE • FEMA Public Assistance Emergency Work (Categories A-B) and Permanent Work (Categories C-G) ® FHWA ER Program Mr. Cardenas has thirteen years of experience supporting and managing debris monitoring operations throughout the United States. He has worked extensively on private property debris removal programs as well as, right-of-way (ROW) debris monitoring, and leaner, hanger, and stump removal programs in some of the largest areas impacted by debris generating events in the last decade. nay Aransas County, Texas, Hurricane Harvey Recovery Operations, 2017 — 2018 - Mr. Cardenas served as project operations manager for debris removal monitoring services on behalf of Aransas County following Hurricane Harvey. Mr Cardenas oversaw day- to-day operations of the extensive right-of-way (ROW), parks, and private property debris removal (PPDR) programs. Thompson substantiated the removal of over 2.8 million cubic yards of vegetative debris Chatham County, Georgia, Hurricane Matthew Recovery Operations, 2016 — 2017 - Mr. Cardenas served as senior operations manager for debris removal monitoring services on behalf of Chatham County following Hurricane Matthew. Mr. Cardenas oversaw day-to-day operations of the extensive right-of-way (ROW), hazardous tree and limb, and private property debris removal (PPDR) programs. Thompson substantiated the removal of over 1,400,000 cubic yards of vegetative debris City/Parish of East Baton Rouge, Louisiana, Severe Flooding, ROW and PPDR Program Management, 2016 - 2017 — Mr. Cardenas served as a senior field supervisor for debris removal monitoring efforts on behalf of the City/Parish. He assisted in daily field operations for all monitoring programs including right- of-way (ROW) debris removal and an extended ROW Private Property Debris Removal (PPDR) program. To date over 1.8 million cubic yard of construction and demolition debris have been collected and more than 1,450 applicants participated in the extended ROW PPDR program South Carolina Department of Transportation, Dorchester and Berkeley Counties South Carolina, Severe Flooding Recovery, 2015 — Mr. Cardenas served as operations manager for debris removal monitoring in Dorchester and Berkeley Counties on behalf of SCDOT following a severe flooding event. He oversaw day-to-day operations for right-of-way collection on SCDOT maintained roadways throughout the Counties. South Carolina Department of Transportation (SCDOT), Winter Storm Pax Recovery Operations, 2014 Mr. Cardenas served as the operations manager for the SCDOT debris removal monitoring mission in Marion County. He was in charge of overseeing day-to- day operations for all monitoring projects including emergency road clearance right-of-way collection, and removal of hazardous leaners and hangers on SCDOT maintained roadways throughout the County. County- wide, nearly 500,000 cubic yards of vegetative debris was collected, temporarily disposed, and burned. In addition, nearly 45 500 hazardous trees were addressed. Marion County, South Carolina, Winter Storm Pax Recovery Operations 2014 — Mr. Cardenas served as the operations manager for debris removal monitoring operations in Marion County He was in charge of overseeing day-to-day operations for all monitoring projects including emergency road clearance, right-of- way collection and removal of hazardous leaners, hangers on County maintained roadways. Virginia Department of Transportation (VDOT), Hurricane Irene Recovery Operations, 2011— Mr. Cardenas served as field supervisor overseeing disaster debris removal operations in the Richmond and Fredericksburg VDOT Districts which included six different residencies across the eastern part of state. The recovery efforts included the collection and removal of over 450,000 cubic yards of debris. MEMA, Hurricane Deployment, Hurricane Katrina, 2005-2007 — Mr. Cardenas worked as part of a disaster recovery team contracted by MEMA following Hurricane Katrina. The team was responsible for conducting damage assessments, reviewing Right-off- Raul Cardenas Page 2 Way collection and disposal operations and the permitting of temporary debris sites. In addition, Mr. Cardenas would review leaner and hanger debris removal programs, private property debris removal programs, and other specialized debris removal programs performed by local governments and the United States Army Corps of Engineers to closely monitor compliance, eligibility, and proper documentation. South Florida, Hurricane Deployment, Hurricanes Charley Frances and Jeanne, 2004-2005 — Mr. Cardenas was a part of a response team to provide immediate on -site assistance and a wide range of disaster recovery management and storm debris clean- up monitoring services to aid multiple South Florida communities in making a quick recovery. Mr Cardenas was assigned to multiple municipalities in Broward County, where he oversaw collection and disposal operations performed at County Debris Management Sites. In addition, Mr Cardenas provided Quality Assurance/Quality control over municipal debris being disposed of and reduced at County Temporary Debris Management Sites. • OSHA 29 CFR 1910.120 40-Hour HAZWOPER Training • OSHA 29 CFR 1910.120 8-Hour Refresher Trainings National Safety Council Defensive Driving Training • TSCA Title II 24-Hour Asbestos Inspection and Assessment Training • FEMA IS 700a — National Incident Management System, An Introduction Thomas "Tommy" Dorsey FIRM Thompson Consulting Services 1135 Townpark Avenue Suite 2101 Lake Mary, FL 32746 EDUCATION BS: Emergency Management (In Progress) Manager of Environmental Safety and Health (MESH) EXPERIENCE 8 years PROGRAM EXPERIENCE • FEMA Public Assistance Emergency Work (Categories A-B) • FHWA ER Program Mr. Dorsey has eight years of experience managing debris monitoring and data management operations throughout the Southeast following some of the largest debris generating natural disaster in recent history. In additional to Right -of -Way (ROW) debris monitoring programs, Mr. Dorsey has worked extensively on Hazardous Leaner, Hanger, and Stump Removal programs. Mr. Dorsey has extensive knowledge in ADMS hardware, software, and communications infrastructure and has overseen day- to-day ADMS project operations and reporting in recent activations. Mr. Dorsey also completed 40-Hour HAZWOPER OSHA, 30-Hour OSHA Safety for the Construction Industry courses and over 50 FEMA EMI Courses. City of Palm Bay, Florida, Hurricane Irma Recovery Operations, 2017 — Mr Dorsey served as the operations manager overseeing day-to-day debris removal monitoring operations throughout the City of Palm Bay following the devastating impacts of Hurricane Irma. The City performed both hazardous tree and limb removal as well as right-of-way (ROW) collection programs on City maintained roadways. Thompson documented the removal of over 253,867 cubic yards of debris City of Stuart, Florida, Hurricane Irma Recovery Operations, 2017 — Mr Dorsey served as the operations manager overseeing debris removal monitoring operations throughout the City of Stuart. Thought the efficiencies managed by Mr. Dorsey, the City was able to complete debris removal operations in less than 30 days. City of Vero Beach, Florida, Hurricane Matthew Recovery Operations, 2016 — Mr. Dorsey served as the operations manager overseeing day-to-day debris removal monitoring operations throughout the City of Vero Beach. The City performed both hazardous tree and limb removal as well as right-of-way (ROW) collection programs on City maintained roadways. South Carolina Department of Transportation, Orangeburg, Bamberg and Clarendon Counties, South Carolina, Severe Flooding Recovery Operations, 2015 Mr Dorsey served as operations manager and field supervisor for debris removal monitoring in multiple counties on behalf of SCDOT following a severe flooding event. He oversaw day-to-day operations for right-of-way collection on SCDOT maintained roadways throughout the Counties. Putnam County, Tennessee, Severe Winter Storm Recovery Operations, 2015 — Mr. Dorsey served as the field supervisor supporting daily debris removal monitoring operations throughout Putnam County. He was also responsible for managing and supporting debris removal monitors in the field. The County performed both hazardous tree and limb removal as well as right-of-way (ROW) collection programs. Aiken County South Carolina Winter Storm Pax Response and Disaster Recovery, 2014 — In February of 2014 Severe Winter Storm Pax impacted the State of South Carolina covering various regions of the State in up to 1.5' of ice which generated widespread vegetative disaster debris. Thompson was activated by Aiken County to provide debris removal monitoring services. Mr. Dorsey served as the Operations Manager responsible for overseeing all of the Counties debris removal monitoring programs. The County performed ROW debris removal, hazardous trees and limb removal, and a waterway debris removal program throughout the historic Horse Creek Trail. Overall more than 1,400,000 cubic yards of debris was substantiated by Thompson in Aiken County. Thomas "Tommy" Dorsey Page 2 Jefferson Parish, LA, Hurricane Recovery Operations 2012 — Mr. Dorsey served as an operations manager for debris removal monitoring efforts on behalf of Jefferson Parish following the landfall of Hurricane Isaac. He was in charge of overseeing day-to-day operations monitoring projects including truck certification, monitor training, emergency road clearance and debris removal operations and right-of- way collection. o HAZWOPER Supervisor - OSHA • 40-Hour HAZWOPER - OSHA o 30-Hour OSHA Safety for the Construction Industry o Over 50 FEMA EMI Courses Connie Stewart FIRM Thompson Consulting Services 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 EXPERIENCE 15 years PROGRAM EXPERIENCE ® FEMA Public Assistance Emergency Work (Categories A-B) and Permanent Work (Categories C-G) ® FHWA ER Program Ms. Stewart has fifteen years of experience supporting and managing debris monitoring operations throughout the United States. She has worked extensively on private property debris removal programs as well as right-of- way (ROW) debris monitoring, and leaner, hanger, and stump removal programs in some of the largest areas impacted by debris generating events in the last decade. t ( Jackson County, Florida, Hurricane Michael, 2018 - 2019 Ms. Stewart served as the operations manager overseeing day-to-day debris removal monitoring operations throughout the County following Hurricane Michael. The County performed right-of-way (ROW) debris removal programs, hazardous tree, limb and stump removal, and County parks debris removal projects. Thompson substantiated more than 120,000 cubic yards of debris. Carteret County, North Carolina Hurricane Florence, 2018 - 2019 — Following the landfall of Hurricane Florence Carteret County experienced pervasive damage and extensive flooding. Ms. Stewart served as operations manager overseeing debris removal monitoring operations including right-of-way (ROW) debris monitoring, and leaner, hanger, and stump removal throughout the County. Overall, approximately 1.5 million cubic yards of debris was removed from the County. Puerto Rico Department of Transportation and Public Works (DTOP), Hurricane Maria, 2017 - 2018 Hurricane Maria is regarded as the worst natural disaster on record to impact Puerto Rico. Ms. Stewart served as the project coordinator overseeing day-to-day personnel management for various debris programs. Lee County, Florida, Hurricane Irma Recovery, 2017 - 2018 — Ms. Stewart served as the operations manager overseeing day-to-day debris removal monitoring o perations throughout the Lee County, including the City of Fort Myers and the Town of Fort Myers Beach. The County performed both hazardous tree and limb removal, right-of-way (ROW) and waterway collection programs on County maintained roadways/waterways. Overall, Thompson substantiated more than 2.4 million cubic yards of vegetative debris. City of Ormond Beach, Florida, Hurricane Matthew Recovery Operations, 2016 - 2017 — Ms. Stewart served as the operations manager overseeing day-to-day debris removal monitoring operations throughout the City of O rmond Beach following Hurricane Matthew. The City performed both hazardous tree and limb removal as well as right-of-way (ROW) collection programs on City maintained roadways Sumter County and City of Sumter, SC, Winter Storm Pax, 2014 — Ms. Stewart served as a project manager and oversaw debris removal monitoring project operations from project inception to closing the local field office. Duties also included hiring, training and managing field supervisors and field monitors N ew York Department of Transportation, Hurricane Sandy, 2012 — 2013 — Ms. Stewart served as a project data manager and disposal site supervisor. Her responsibilities included overseeing a crew of oil recovery technicians along the shoreline and barrier islands of the Mississippi coast line. US Army Corp of Engineers, New Orleans, LA, Levee Restoration, 2010- 2011— Ms. Stewart operated heavy e quipment, including trackhoes, dozers and off -road dump trucks in removing and stockpiling clay for the U SACE Levee Restoration Mission. In addition Ms Stewart served as the site Safety Officer. Decon Facility, Pascagoula, MS, BP Deep -water Horizon Oil Spill Response, 2010 — Ms Stewart served as a project manager overseeing a crew of oil recovery technicians along the shoreline and barrier islands of the Mississippi coast line. Galveston County, TX, Hurricane Debris Removal Monitoring, 2008 — In 2008, Ms. Stewart served as a field o peration manager for the Galveston County debris monitoring effort. Ms. Stewart managed a field team responsible for monitoring the removal of debris from the Bolivar Peninsula off of Galveston County. Connie Stewart Page 2 St. Landry Parish, LA, Hurricane Debris Removal Monitoring, 2008 —Ms. Stewart served as a field operation manager for St. Landry Parish following Hurricane Gustay. Ms. Stewart was responsible for the hiring, training and management of field debris monitors overseeing right-of-way and leaner and hanger debris removal programs Norman, Oklahoma, Ice Storm Deployment, 2007 - 2008 — Following a crippling ice storm in Norman, Oklahoma in 2008 Ms. Stewart served as a field supervisor overseeing daily activities of a group of debris removal monitors and ensured project compliance. Monroe County, Florida, Hurricane Wilma, Waterway Debris Removal 2006 - Ms. Stewart was responsible for hiring, training and managing field monitors to document waterway debris removal and derelict vessel removal programs throughout the Florida Keys. In addition, Ms. Stewart performed canal surveys identifying debris posing potential navigational hazards. City of Gulfport, MS, Hurricane Katrina, 2005-2006 - Ms. Stewart was responsible for hiring, training and managing field monitors to document a variety of debris removal programs including, right-of-way, salt water kill tree removal, private property debris removal, hazardous leaning tree and hanging limb removal, and abandoned storm damaged car and boat removal. She also oversaw a special program to provide temporary fencing around swimming pools. • FEMA Emergency Management Institute - Professional Development Series (consists of 7 different courses) - IS-00005.A An Introduction to Hazardous Materials IS-00100.B Introduction to Incident Command System ICS-100 IS-00340 Hazardous Materials Prevention IS-631 Public Assistance Operations 1 IS-00632.A Introduction to Debris Operations IS-00634 Introduction to FEMA's Public Assistance Program IS-00700.A National Incident Management System (NIMS) An Introduction IS-00703.A NIMS Resource Management IS-00704 NIMS Communications and Information Management IS-00800.B Nation Response Framework, An Introduction IS-00805 Emergency Support Function (ESF)#5 Emergency Management IS-00810 Emergency Support Function (ESF)#10 Oil and Hazardous Materials Response • OSHA Certifications 16 Hour OSHA Course # 7600 Disaster Site Worker - 40 Hour HAZWOPER + 8hr refresher to stay current 10 Hour OSHA Construction Safety and Health 30 Hour OSHA Construction Safety and Health O SHA 510 — Construction Safety and Health O SHA 500 —Authorized Construction Safety and Health Instructor • TWIC Card • Class D CDL Jeff Hollis FIRM Thompson Consulting Services 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 EXPERIENCE 13 years PROGRAM EXPERIENCE ® FEMA Public Assistance Emergency Work (Categories A-B) and Permanent Work (Categories C-G) o FHWA ER Program Mr. Hollis has thirteen years of experience supporting and managing debris monitoring operations throughout the United States. He has worked extensively on private property debris removal programs as well as, right-of- way (ROW) debris monitoring, and leaner, hanger, and stump removal programs in some of the largest areas impacted by debris generating events in the last decade. Puerto Rico Department of Transportation and Public Works (DTOP), Hurricane Maria, 2017 - 2018 Hurricane Maria is regarded as the worst natural disaster on record to impact Puerto Rico. Mr. Hollis served as the operations manager overseeing day-to- day debris removal monitoring operations from the South DTOP Zone. City of Santa Fe Texas, Hurricane Harvey Recovery, 2017 - 2018 — Mr Hollis served as the operations manager overseeing day-to-day debris removal monitoring operations throughout the City of Santa Fe. The City performed both hazardous tree and limb removal as well as right-of-way (ROW) collection programs on County maintained roadways. City of St. Augustine, Florida, Hurricane Matthew Recovery Operations, 2016 - 2017 — Mr. Hollis recently served as the operations manager overseeing day-to- day debris removal monitoring operations throughout the City of St. Augustine following Hurricane Matthew. The City performed both hazardous tree and limb removal as well as right-of-way (ROW) collection programs on City maintained roadways. Thompson documented over 83 000 cubic yards of vegetative debris. Lumberton North Carolina, Hurricane Matthew, 2016 2017 - Mr. Hollis served as operations manager for debris removal monitoring in Lumberton County, NC following Hurricane Matthew. He oversaw day-to-day operations including up to 35 debris removal monitors ADMS units for right-of-way collection on County maintained roadways. Overall, Thompson substantiated more than 26,000 cubic yards of vegetative debris. City/Parish of East Baton Rouge, Louisiana, Severe Flooding, ROW and PPDR Program Management, 2016 - 2017 — Mr. Hollis served as a senior field supervisor for debris removal monitoring efforts on behalf of the City/Parish. He assisted in daily field operations for all monitoring programs including right-of-way (ROW) debris removal and an extended ROW Private Property Debris Removal (PPDR) program. To date over 1.8 million cubic yard of construction and demolition debris have been collected and more than 1,450 applicants participated in the extended ROW PPDR program. South Carolina Department of Transportation, Horry and Georgetown Counties, South Carolina, Severe Flooding Recovery Operations, 2015 — Mr. Hollis served as o perations manager for debris removal monitoring in Horry and Georgetown Counties on behalf of SCDOT following a severe flooding event. He oversaw day-to-day o perations for right-of-way collection on SCDOT maintained roadways throughout the Counties. Allendale County, South Carolina, Winter Storm Pax Recovery Operations, 2014 — Mr. Hollis served as the o perations manager for debris removal monitoring o perations in Allendale County following Winter Storm Pax. He was in charge of overseeing day-to-day o perations for all monitoring projects including o mergency road clearance, right-of-way collection, and removal of hazardous leaners, hangers on County maintained roadways. County -wide, nearly 30,000 cubic yards of vegetative debris was collected, temporarily disposed, and burned. In addition, over 6,000 hazardous trees were addressed. South Carolina Department of Transportation (SCDOT), Winter Storm Pax Recovery Operations, 2014— Mr. Hollis served as operations manager for the SCDOT debris removal monitoring mission in Dillon County. He was in charge of overseeing day-to-day operations for all monitoring projects including emergency road clearance, right-of-way collection, and removal of hazardous leaners and hangers on SCDOT maintained roadways throughout the County. County -wide, nearly 200,000 cubic yards of vegetative debris was collected temporarily disposed, and burned Jeff Hollis Page 2 Harris County, TX, Hurricane Debris Removal Monitoring, 2008 — In 2008, Mr. Hollis served as a field o peration manager for the Harris County debris monitoring effort. Mr. Hollis managed a field team responsible for monitoring the removal of over 2,500,000 cubic yards of debris. City of New Orleans, Louisiana, Demolition Field Manager, 2007-2008 — Mr. Hollis served as a demolition field manager on the City of New Orleans residential demolition program in 2007 and 2008. Mr. Hollis was responsible for ensuring that each FEMA eligible property had been properly condemned, posted, and decommissioned prior to being demolished In addition, Mr. Hollis was responsible for ensuring that properties containing Asbestos Containing Materials (ACM) were properly demolished and disposed of at Type I Disposal facilities. St. Landry Parish, Louisiana, Hurricane Gustav, 2008 Following the devastating impact that Hurricane Gustav, Mr Hollis served as the field project manager for the Parish's debris removal monitoring program. Mr. Hollis's field team monitored and documented the removal of e ligible storm debris and worked with the Parish, State, and FEMA to address many unique challenges. Parish - wide, nearly 225 000 cubic yards of vegetative and construction and demolition debris was collected. Escambia County, Florida, Hurricane Debris Disposal Monitoring, 2004 — Mr. Hollis served a field supervisor responsible for overseeing field monitors and ensuring o nly eligible debris was collected. County -wide, nearly 8,000,000 cubic yards of vegetative and construction and demolition debris was collected ts ® OSHA 29 CFR 1910.120 40-Hour HAZWOPER Training rta stts TECHNICAL APPROACH r al i . iF[ I'r`4Ci tti Lt. IIts1'ft=1,i I ,g: r Thompson will execute the proposed tasks described below with our ADMS hardware and software system, Thompson Data Management Suite (TDMS). Thompson s ADMS was developed in-house and is proprietary. We do not rely on licensing for the use of an ADMS. TDMS has been successfully deployed over the past eight (8) years and utilized by county, parish, and municipal clients in Texas, Louisiana, Alabama Florida Georgia, South Carolina, North Carolina, New York and Puerto Rico to electronically document debris removal, hazardous tree work, vehicle recovery, and private property debris removal. TDMS is a collection of hardware, software and communications infrastructure for the management of data and documents related to disaster recovery. The TDMS collection includes our hardware solution or handheld device, TDMSmobile, which allows us to capture data in the field and provide near real- time analysis though our software solution, TDMSweb, which is a variety of web —based software applications that serve as the backbone for data storage and management The TDMS meets the USACE AD standard for ADMS and is configured to document a variety of debris removal activities and programs. • Truck Certification • Right -of -Way (ROW) Collection • Tree Work (L/H/S) • Private Property Debris Removal (PPDR) • Demolitions • Haul Out/Disposal • Project Administration • Monitor Management Figures 1 - 4 provide graphical depictions of the TDMSmobile solution and its components. FIGURE 1 Motorola ES400 running TDMSmobile. FIGURE 2 IKtmpson Disaster Debris Monitor 88659 Firs , Lastp pp Employee badges utilize QR coding for identification ticket development. FIGURE 3 "rclect: Dale: umnar. tack: wtenal: :uauaa -turpitude: ticket No: (4lharn Co ROVE 11119001113:30 RRGS9 12S9S Rurnbl* 311R9 W 3 85.11121 11S2S.111t19.1310 Paper tickets are created with encrypted QR code to transmit information/data. • • • • FIGURE 4 RW 220 hip belt printer uses direct thermal laser technology TDMSmobile provides enhanced quality control through geofencing, geocoding, and location verification. The handheld device and system have configurable security settings to protect use and data. Specified locations such as debris pickup and disposal sites, are captured by the GPS capabilities of the handheld and verified in the web -based system. This enhanced level of accuracy and thompson CONSULTING SERVICES TECHNICAL APPROACH corroboration increases the efficiency and production of debris removal operations. To date we have observed cost savings to our clients ranging from 20 — 30 percent with the use of our ADMS solution. Figures 5 and 6 provide an example of the interface between TDMSmobile and TDMSweb. FIGURE 5 SobiGontroi Ao,.: . 7:: . l'c :' 0:45 K iio,v Latitude: 27 91102820 Longitude: -62.51301673 Satellites: 9 Calls: 25 ROW Pio ct: Blackhawk USACE Tickets Opened: 1 Storage Capacity- 39935 Handheld device GPS location capture and verification • • FIGURE 6 Mapping interface provides users with Google maps functionality for point -and -click data access TDMSweb a web based application that serves as the backbone of the TDMS for storage and data management while providing access to viewing, querying sorting, reporting, mapping and managing project related data and documents. In addition, Thompson is able to control access to TDMSweb and what permissions (read, read/write, etc.) users have through credentialing. The following figures (7 to 10) provide graphical highlights and depictions of TDMSweb and its components. FIGURE 7 TDMSweb dashboard displays summary project statistics online with the ability to drill down to varying levels of detail. thompson CONSUL.TIIIG SERVICES • • FIGURE 8 c Accurate and efficient collection of field data provides for near real time data analysis and review. Financial encumbrances and project progress can now be tracked via the Internet. 3-2 FIGURE 9 TDMSweb system allows Thompson to electronically manage a variety of client debris removal programs such as, ROW, ROE, blue roof and demolition, including photographs, field forms, logs, transmittals, etc. Comprehensive Mapping Tools TECHNICAL APPROACH FIGURE 10 TDMSweb generates a various project reporting documents, such as daily reports and financial summary logs. Through our ADMS technology and the accurate and efficient collection of data in the field, Thompson is able to provide a variety of comprehensive mapping tools to the City. Thompson has the ability to tailor progress and real-time operation mapping to meet the needs of the City. During our daily debris meetings, the City, Thompson, and the City s contractors may utilize the mapping tools to evaluate progress, assign or re -assign crews, and make general debris management decisions. Figures 11 and 12 below provide examples of some of the mapping capabilities that may be utilized for ROW debris removal and hazardous tree removal programs. FIGURE 11 Debris Load and Tree Work Heat Maps that illustrate the concentration of damage with the ability to drill down within each cluster and access individual transaction data. thomps©n CONSULTIN G SERVICES 3-3 SHAk[ Debt i: 'Loi M Stumps Requiring Extraction> 24" o All items M All Stumps Extracted 0 All Hems FIGURE 12 B lwml-,Odsl�' to Pe Jar kclt r r:_a { Fort Werner tl GardenGil Ide Hufchlnson Lland SavannahtUY .,.. Le., TECHNICAL APPROACH leland :ocksput istond::: Hazardous Stump Map provides color -coded stump locations to allow increased operational efficiencies and real-time situational reporting for the City and City project stakeholders. e i l i neli Thompson's project understanding and approach to assisting the City in disaster debris monitoring operations and the associated management and accounting requirements is detailed in the following table. Table 3-1 : Project Approach and Deliverables Task / Mobilization Time; 1. Program Management 72 hours prior to incident Program Management Team will be tailored to address the City's disaster specific needs. 2. Debris Removal Procurement Review Conducted prior to incident At the request of the City, Thompson will review debris removal procurements upon award of pre -positioned contract with the City. 3. Debris Program Implementation 12-24 hours following Thompson will prepare programs to address the specific needs of City such as ROW notice to proceed (NTP) debris removal and a leaner/hanger removal program from City property including parks and schools. Thompson will implement a program based on the specific needs of the City, feedback from debris removal contractors, and debris estimates developed through the preliminary damage assessment. 4. Onboarding and Training of Employees 12-24 hours following NTP Thompson will work to identify and hire local residents to onboard and train to be debris monitors. This effort will help skilled residents participate in the recovery efforts with a meaningful impact and earn a competitive hourly wage. Thompson performs Motor Vehicle Reports (MVR's) and drug testing on all field staff. Health and Safety Plan Implementation thorn son CONSULTING SERVICES 3-4 TECHNICAL APPROACH Task % Mobilization Time, Description"" 12-24 hours following NTP Health and Safety Plan will be periodically reviewed and updated to address any disaster specific hazards including working at debris management sites. Thompson's safety program is focused on the safety of Thompson monitors and field personnel. Thompson will deploy a quality assurance team to each of its projects to ensure that certain quality standards are being upheld, regardless of the operating conditions and climate. 6. '`Measure and Certify Trucks by FEMA PAPPG Standards 12-24 hours following NTP Peak truck certification occurs during the first week of debris removal operation and Thompson will work closely with the City and contractor to schedule and expedite the truck certification process Thompson will perform "spot field audits" and recertify trucks throughout the debris removal operation. Thompson will assign a unique identification number to each truck and a placard with the truck number will be affixed to the side of each debris removal truck. 7. Deploy Loading Site Collection Monitors 24-48 hours following NTP Thompson will deploy collection monitors based on the debris removal contractor's mobilization and certification of trucks. Trucks must be certified prior to beginning collection operations The Collection Monitor's primary responsibility is to observe, document, and substantiate the removal of eligible storm debris from the ROW, City property and other collection zones identified and approved by the City. The collection monitor will perform all duties outlined in the SOW and directed by City debris management personnel. All monitors will be equipped with ADMS. 8. Deploy, Debris Management Site Monitors 24 48 hours following NTP Thompson will ensure that the City Debris Management Sites (DMS) meet all TCEQ requirements DMS Monitors are responsible for completing the load transactions and recording debris volumes for loads that have been transported to the DMS for processing and storage or final disposal. Thompson will work with Debris Removal Contractor(s) to obtain copies of all DMS permits. All monitors will be equipped with ADMS. 9. Deploy. Citizen. Drop. off. Site Monitors 24-48 hours following NTP Thompson understands that the City may open existing Citizen Drop off Sites that can accommodate residents eager to remove debris from their property. Thompson will work with the City and debris management contractor to establish site security, published hours of operation and closure dates to prevent illegal dumping and manage public expectations. Thompson monitors will capture all documentation to substantiate reimbursement in accordance with FEMA policy. 10. Deploy Field Supervisors / Field. Supervisors 24-48 hours following NTP Thompson will deploy one (1) Field Supervisor for every ten (10) collection monitors to appropriately supervise collection operations. 11.'..FEMA Consultation :. . Scheduled after applicant kickoff Thompson has recent experience with FEMA's new delivery model using Grants Portal and, at the direction of the City, is prepared to participate in in project scoping meetings with FEMA. To the extent that it is required by the City, Thompson will serve as a liaison between the City, TDEM and FEMA to document and demonstrate that debris removal, response and recovery activities are eligible, allowable, and in compliance with FEMA Publication FP-104-009-2 Public Assistance Program and Policy Guide. 12. Monitor the Removal of Leaning Trees, Hanging Limbs, and Hazardous Stumps 2-3 weeks after debris removal operations begin Thompson will document the removal of hazardous trees and limbs to meet all requirements outlined in FEMA PAPPG. The Thompson monitor will collect a GPS location and photograph of each hazardous tree, limb, and stump using ADMS. thompson CONSULTING SERVICES 3-5 TECHNICAL APPROACH Task / ;Mobilizat on Time I Description.' 13. Specialized Debris Removal Monitoring TBD, based on input from Thompson management staff has experience with the operational methods to properly document special debris removal programs such as removal of debris from waterways, debris removal from parks and trails, and vessel and vehicle removal. TDEM and FEMA 14. Ordinance Review to Determine Best Method to Perform Private Property. Debris Removal (PPDR) 2-3 weeks after debris Thompson management staff has experience analyzing and designing PPDR programs o perations begin (subject to based on Voluntary/Right-of Entry, Imminent Danger of Collapse, and Public Nuisance n eed) Programs. Thompson will work with the City to Identify an ordinance that clearly grants the City with the authority to enter private property to remove and dispose of debris, establish a multi -step process to ensure all proper notifications are made to property owners and develop a public outreach plan to ensure that City residents in n eed are able to participate in the program 15. Private Property Debris Removal Monitoring TBD, based on input from PPDR programs may include vegetative and C&D debris, as well as leaners, hangers, TDEM and FEMA (subject to stumps, and structural demolitions. Each property will have a ' PPDR" packet with all n eed) documentation necessary for regulatory requirements and FEMA reimbursement including City ordinance, notifications, executed ROE, FEMA/TDEM approval, FEMA HP review and approval, asbestos abatement approval, utility disconnect documentations, site survey photographs, and close-out documentation. 16. Accumulate Daily Field Data 48 hours following NTP Thompson will maintain field data for all debris recovery programs monitored. Debris removal data will be organized by debris type, road type, and program. Thompson's reporting tool is flexible and can be tailored to report debris removal by any number of parameters. Thompson will also perform QA/QC on all clock in/clock out times to e nsure that electronic time stamps are captured in TDMS. Time entries will be finalized o n a nightly basis. Following each work week, individual monitor time logs are distributed in the field for employee review and approval. Any discrepancies in time are reviewed and reconciled by management before the monitor signs their timesheet. 17. Reconcile Contractor Invoices 1 week after removal o perations begin Thompson will perform a thorough review and reconciliation of contractor invoices submitted to the City and comply with the invoicing and payment term in the debris removal contract. All approved invoices will be "audit ready" packages that are o rganized and formatted to upload into FEMA's Grants Portal. 18.'Develop FEMA Project Worksheets On -going throughout Thompson will prioritize Category A and B Project Worksheets and provide support to recovery operation the City with Permanent Work (Categories C-G) Project Worksheets upon request. In most cases, Thompson will deploy our project team in anticipation of receipt a notice to proceed so that we can be responsive to the City's needs and effectively manage the deployment of personnel and resources. For example, if the City is within a cone of certainty for severe weather, Thompson will begin coordinating with the City 48 to 72 hours prior to the anticipated event. Thompson's response times by task are summarized in Table 3-2. Table 3-2: Thompson Task Response Times Response Time Task Description immediately after notification thompson CONSULTING SERVIC Thompson wilIrepo rt to the City's EOC' 3-6 TECHNICAL APPROACH Task Description N o more than 24 hours after notification N o more than 24 hours after notification N o more than 48 hours after notification N o more than 48 hours after notification N o more than 72 hours after notification Thompson ready to assist the City with emergency debris clearance Thompson ready to assist the City with truck certification Thompson ready to staff Citizen Drop Off Sites and other City locations Thompson to have monitors ready for ROW debris removal operations Thompson to have monitors ready for hazardous tree removal operations Prior to known events, Thompson will stage personnel and equipment in or as close as possible to the City. Upon receipt of a Notice -to -Proceed, Thompson will deploy the following project initiation teams to the City responsible for the City's contract deliverables: • Project Quality Assurance Team • Project Administrative Team The Project Quality Assurance Team will consist of the Project Manager and six to ten Field Supervisors based on the severity of the event. In addition to providing surge support to the City, the Project Quality Assurance Team will serve as the field project management team. The Project Quality Team will be deployed with equipment kits to accommodate all Field Staff. The Project Administrative Team will consist of administrative/human resource employees. The Project Administrative Team will be temporarily deployed to the City to support the monitor on -boarding process, including: • Employee application reviews • Drug testing and Department of Motor Vehicle records checks • Health and Safety Plan Implementation • Debris Monitor Training to Thompson recognizes that each disaster situation is going to be different and therefore promotes a collaborative working relationship with the City and its debris removal contractors. Immediately following a notice to proceed, Thompson will begin coordinating with the City and City contractors to synchronize mobilization and response activities. These activities may include: • Identification/confirmation of equipment staging area• If a staging location is identified during planning sessions and the site is compromised/unavailable due to the event, Thompson will work with the contractor to identify an area outside of the impacted zone to stage equipment and begin equipment certification. • Damage assessment: Thompson will perform damage assessments with the City and City contractors to determine the scope of the damage, identify the need for special debris programs such as vehicle and vessel removal, waterway debris removal and PPDR and develop crew configurations and assignments. This information will allow Thompson and the City Contractor(s) to develop budget estimates to be used for task orders and Project Worksheet development. • Zone assignment to contractors and subcontractors: Thompson will work with the debris removal contractors to coordinate and schedule the appropriate number of crews for each pass. thorn pson CONSULTING SERVICES 3-7 TECHNICAL APPROACH Zone parameters will be entered into TDMS to generate detailed reports by zone, contractor, debris type, etc. • Discrete field management: ADMS will be configured to discretely document and manage multiple contractors and the type of debris that has been approved for collection. For example, if a contractor is tasked only with the collection of vegetative debris the ADMS devices will only be configured to that specific debris type. A monitor will not be able to issue a ticket for C&D debris if the hauler has only been approved to collect vegetative debris. • DMS permitting Thompson will ensure that each contractor obtains environmental authorization and/or permits for DMS sites. Thompson will also work with each contractor to obtain copies of permits for final disposal locations. Information that must be provided for each DMS site includes contractor name, site name, address, GPS coordinates, approximate size (acre), debris stream to be managed, reduction method to be used, any site related environmental concerns (streams, well points, etc.), tower plans (constructed vs. scissor lifts) and site ingress/egress description. If the City decides to activate multiple contractors, Thompson will assign a field operations manager for each contractor activated to streamline communications and ensure quality control. Contractor Resource Plan and Scheduling Notice Thompson requests that the contractors provide an estimate of the following so that Thompson can adequately prepare its staffing and ADMS resources: • Quantity of DMS sites • Quantity of hauling units • Quantity of loading units • Quantity of cut crews/bucket trucks/other unit rate crews • Quantity of debris consolidation crews • Quantity of traffic control crews • Period of time you plan to mobilize to full capacity Thompson also requires notification for all new equipment, crews, or assets being added to the project. This notification should be sent by email to the Project Manager assigned to each zone. By adhering to this notification protocol, Thompson can ensure that it has adequate resources available to certify and monitor the new equipment. In addition, it will provide the City with visibility into the progress of the mobilization. This schedule will also be utilized as the basis for determining daily monitoring/staffing needs. The following are requested for project startup: • Start date and time for certification of equipment • Initial equipment configuration and quantity of equipment to be certified • Location for equipment certification 1 t ate The total amount of debris generated by any particular disaster will depend on the location and type of event experienced, as well as its severity duration, and intensity. Following a disaster event that impacts the City, Thompson will work with the City and the City's debris removal contractor to develop a debris estimate based on the event, scope of work necessary to clean-up the debris, and budget to thompson CONSULTING SERVICES 3-8 TECHNICAL APPROACH monitor the actual quantity of equipment that the contractor has pledged to execute the scope of work. Thompson's Automated Debris Management System (ADMS), the Thompson Data Management Suite (TDMS), will allow the City access to near real time financial encumbrances and project progress that can be tracked via the Internet. To date, we have observed cos- savings to our clients ranging from 20,30 percent with the use of our AIMS solution, Thompson the capacity and experience to develop a flexible, scalable staffing plan that addresses the City's needs. For planning purposes, the table below summarizes the impacts that various hurricane categories could have on the City: Table 3-3: Disaster Impact and Resource Estimates Description' Category 1 Category 2; Total Debris Avg Daily ROW Crew/Monitor/ADMS Requirement Avg Daily DMS Monitor/ADMS Requirement Required Land Area for DMS Est Time to Complete Debris Removal Load Transactions Unit Rate Transactions 224,646 CY 5 2-4 7 Acres 60 Days 4,342 3,474 694,727 CY 15, 4-6 25 Acres 90 Days 17,368, 13,895 2,257,861 CY 27 6-8 82 Acres 150 Days 56,447 45,157 Following an actual event, Thompson will model the storm characteristics taking into account our understanding of impacts caused by historical storm events to assist the City with developing strategies for debris collection. It may be determined that the City has the capability to perform debris removal with in-house staff and equipment following smaller incidents such as severe storms or local flooding. For more significant disaster debris events the City may elect to engage its contracted forces for debris removal and monitoring. Regardless of which approach the City takes following a debris generating incident, the Debris Collection Strategy will be scalable to the size of incident and resources necessary and will include the following elements: • • • • • • Anticipated events and assumptions An anticipated scope of work based on the debris forecasting developed Anticipated debris streams and debris programs An overview of the use of City force account labor to perform debris removal operations Specialized debris programs Debris removal from gated communities and private property Repo tlrr r rd Each night, handheld ADMS devices will be returned to our Data Hub located at our local project office. Thompson will upload daily debris collection and disposal information from our ADMS system into a secure electronic disaster debris data management system that summarizes debris quantities to include collection and disposal information by date, debris type, collection zone, and collections and disposal location. • • Monitoring of debris operations Monitoring multiple contractors Health and safety requirements Environmental considerations Debris collection zone maps with road designations (City/County/TxDOT) Action items checklists for preparedness, response, and recovery operations A public information strategy with draft press releases th©mpson CONSULTING SERVICES 3-9 TECHNICAL APPROACH In addition, the Thompson data management system will serve as an electronic clearinghouse for photographs electronic "ticket" transaction images, and other field reports developed to document the debris removal operation. The following information further outlines Thompson's data management operation plan Data Management, Project Tracking, and Computer Accountability Thompson utilizes technology as integral part of its approach to providing debris removal monitoring services for purposes of quality assurance/quality control (QA/QC), contractor invoice reconciliation, and reporting Each day Thompson will query and review truck certifications, load transactions, and unit rate transactions. This data will then be used for the following purposes: Quality Assurance/Quality Control A critical component of the debris removal monitoring firm's responsibilities is to identify and correct any impropriety that may occur in the debris removal process. To do this, Thompson leverages its data management system to provide QA/QC through standard data queries. Such queries and parameters include: • Count of load by collection truck • Trip time per load • Trip distance • Average load call by truck • Average load call by disposal monitor • Count of loads by collection location Thompson will cross reference real-time data with boundary GIS mapping provided by the City. Any outliers will be provided to the City and Contractor for review and resolution. Reporting The final tool employed by Thompson through its data and document management system will allow us to timely report progress of debris removal to the City. While our reports are flexible and can be tailored to report debris removal by any number of parameters, we will structure the City's reports to reflect the following: • Daily personnel/equipment detail • Percent of total estimate complete • Average load by CY • Min/Max load by CY • Average load call • Quantity by DMS (daily and cumulative) • Quantity by Material Type (daily and cumulative) thornpson CONSULTING SERVICES 3-10 TECHNICAL APPROACH Thompson will review the QA/QC reports each day to identify anomalies. In addition to the cumulative debris collection, Thompson will coordinate with the contractor to provide summaries that will address the number of crews deployed, types and quantities of equipment deployed, roads where work is performed, status of DMS operations and any changes or problems encountered since the last report. Additionally, Thompson will comply with the reporting requirements outlined in the RFP. Thompson will upload all daily reports to a secure Client Portal that can be accessed by personnel authorized by the City. Thompson will perform a thorough review and reconciliation of contractor invoices submitted to the City. In order for contractor payments to be verified as accurate and correct, Thompson verifies truck certification, load transactions and unit rate transactions with its database. The reconciliation will include a review of the collection date, time, and location, as well as the debris volume, disposal time and location submitted by the Contractor against the data maintained by Thompson on behalf of the City. Upon completing the verification of each record being claimed for payment, Thompson will render a payment recommendation to the City. Thompson's payment recommendation will include the following: • A copy of the contractor invoice • Invoice back-up organized by program, date, service type, contract line item, and location • A summary of discrepancies identified • A payment recommendation report • A cover letter summarizing the reconciliation findings and payment recommendation Thompson will develop a schedule with each contractor to reconcile invoices on a weekly basis. I E It3f);gtInc; 1'I` cal® t sot.1t Thompson has the necessary resources, field equipment, and access to capital to operate with complete self-sufficiency if activated by the City. Thompson has provided disaster recovery services to various clients over the years. On past projects we haven't had any issues with supplying sufficient amounts of equipment and supplies. However, we do have pre -event contracts in place to provide additional supplies as needed within 24-hours. Thompson is fully prepared to provide all materials necessary to fully execute the scope of work, including safety equipment, ADMS hardware, field hardware, and other specialized equipment. A listing of our office and field equipment is shown in the following table. Table 3-4: Available Resources and Field Equipment Resources/Field Equipment Quantity I Resources/Field Equipment Quantity Southeast Offices ADMS Sets Computer - Desktop Station Computer— Laptop Air Card MiFi Access Point Communication —;Cell Phones Communication — Radios thorn pson CONSULTING SERVICES Full Time Employees 1,300 Stand-by Disaster Recovery Employees 125 Printers / Copier Color Laser 200 Printers — Black and White Laser 18 Printer / Copier / Scanner / Fax Portable 45 Digital Cameras 213 Handheld GPS Units 83 Boats (12' to 22') 350,' 1,650 50 20 5 100 100 6 3-11 TECHNICAL APPROACH Resources/Field Equipment Quantity �j..Resources/Field Equipment Quantity::: Communication - Desktop Phones Printers — Wide Format Plotters 350, Trucks 12 Trailers (8' to 48' — open and enclosed) 125 15 Following Hurricane Katrina, Thompson built a 200+ person camp to house and feed field employees when no other lodging arrangements were available. In addition Thompson's command center is a Category 5 hurricane rated building. The structure is self-contained utilizing a Generac 100kW generator that is powered by natural gas. Thompson servers automatically revert to this power backup system seamlessly with no loss of power when an outage occurs. This enables our employees to continue to work and respond quickly to our clients in a disaster event. Our fiber optic -based communications are provided by Southern Light through a fiber loop that is also generator supplied during a power outage. thompsc. n CONSULTING SERVICES 3-12 I UNDERSTANDING OF THE SCOPE OF SERVICES The City of Pearland, Texas (City) is located in northern Brazoria County, with portions that extend north into Harris County and a smaller portion that extends west into Fort Bend County. The City encompasses more than 48 square miles, however with nearby unincorporated areas included the total land area is approximately 72 square miles. With a population of 129,600, the City if one of the fastest growing cities in Texas and the fastest growing city in the Houston region. Based on its natural and built environment, the City is highly vulnerable to the impacts of debris -generating disasters such as hurricanes, tornadoes and severe flooding. The City maintains a constant, high level of readiness to respond to a variety of hazards that may impact its citizens. Consequently, the City is seeking proposals from qualified consultants to provide debris monitoring support on a stand-by, as needed basis to comply with the following agency grant programs and requirements: • Federal Emergency Management Agency (FEMA) Public Assistance (PA) • Federal Highway Administration (FHWA) Emergency Relief (ER) • Texas Division of Emergency Management (TDEM) • US Department of Agriculture (USDA) Natural Resource Conservation Service (NRCS) • US Department of Housing and Urban Development (HUD) • US Fish and Wildlife • All other applicable state and local ordinances Thompson agrees to meet the minimum requirements specified in the Request for Proposals and is prepared to exceed the service expectations of the City. Thompson has functionally organized its understanding of the scope of services by task predicated on the various debris streams and programs that can be expected based on our experience monitoring and documenting large scale debris removal operations. Thompson will tailor our approach to the City's debris recovery effort based on the unique challenges encountered during the ongoing recovery efforts. Thompson will execute the proposed tasks described below with our best -in -class ADMS hardware and software system, Thompson Data Management Suite (TDMS). The TDMS collection of hardware, software and communications infrastructure is detailed in the table below. ilio;npson's Automated Debris Management System and a detailed Project Appi ouch Timeline is further detailed in Section 3, Technical Approach. Debris Program Implementation Thompson will assist the City in overseeing the debris management operations, obtaining proper approvals for special debris removal programs, and providing in-depth working knowledge of a variety of recovery Thompson CONSULTING SERVICES 4-1 UNDERSTANDING OF THE SCOPE OF SERVICES operations, USACE debris management guidelines, and FEMA eligibility and reimbursement guidelines. Thompson will work with the City to develop a project management plan to ensure that contracted debris removal is properly documented to substantiate FEMA PA, FHWA ER and NRCS funding. Some of the initial considerations will include, but not be limited to: • Single/multiple debris removal • Crew/Monitor Estimates, by collection zone contractors • Onboarding and safety training locations and • Debris removal contractor rates and procedures specifications • Operations Manager/Supervisor Assignments • Debris estimates, by collection zone • Progress reporting distribution lists and • Debris removal from gated communities protocols Proposed Meetings Thompson is prepared to meet with the City Debris Manager, City Stakeholders, and representatives from FEMA TDEM, TCEQ, and other agencies on a daily basis at a time and location specified by the City. To the extent necessary Thompson will help the City secure a meeting location. Thompson recommends that project stakeholders conduct a daily briefing while the EOC is fully operational and re-evaluate the frequency of meetings after the first 14 days of project operations. Methods for communicating with City Emergency Starr and Teamwork Assignments Throughout the project, the Thompson Project Manager will identify critical path functions that will require close coordination between the City and Thompson. These may include• • Public Information • Private Property Issues • Special Needs Assistance • Information on FEMA • Damage reports and resolution Thompson will identify a lead for each function to serve as a direct interface with the appropriate City staff on each issue The Thompson team member will be available in person, by phone, or email to communicate with the City and project stakeholders. To the extent that cellular connectivity is not available, Thompson will secure alternative communications methods (radios, satellite, etc.). Requirements of the City Immediately following Notice -to- Proceed, Thompson will begin coordinating with the City and City contractors to synchronize mobilization and response activities. Thompson will need the following information from the City prior to or upon mobilization: • • • • • • Points of Contact Copy of contract between City and debris removal contractor(s) GIS shapefiles List of priority roads Preferred debris removal zones (if available) Any inter -local agreements or memoranda of understanding with State or municipalities GIS/Automated Debris Management System (ADMS) Configuration and Establishment Thompson will receive GIS shapefiles from the City that contain information for City maintained roadways and municipality boundaries. The shapefiles will be loaded into the Thompson Data Management Suite thompson CONSULTING SER\ ICES 4-2 UNDERSTANDING OF THE SCOPE OF SERVICES (TDMS), the web application of Thompson's ADMS. The GIS information will then be used to confirm debris removal is performed on FEMA eligible roadways. Thompson's ADMS handheld devices obtain GPS coordinates in the field that allow ticket locations to be accurately mapped. This field data will be used in conjunction with City GIS shapefiles to identify on the e xact location where work is performed. Public Information Support Immediately following notice to proceed from the City, Thompson will establish and staff a hotline to assist with public telephone inquiries and complaints regarding debris removal operations. Thompson will ensure that all calls are documented and assigned a status in order to track the complaint and resolution. Damage complaints concerning debris removal will be tracked and reported by debris contractor(s). All complaints will be provided to the project management team for resolution with the debris contractor. Thompson will provide a log of complaints and their resolution to the City Project Manager. Debris Estimation Methodology For purposes of planning and understanding resource requirements, Thompson utilizes the US Army Corps of Engineers (USACE) debris estimating model for developing debris estimates. The USACE developed this model based on debris generated by Hurricanes Frederic Hugo and Andrew. The model contemplates the n umber of households in an urban/suburban area, as well as the category of storm, vegetative characteristics, commercial density and precipitation. The estimated quantities produced by the model have a predicted accuracy of ± 30%. Because of the margin of error in the model, Thompson validates the modeled result via windshield surveying and aerial drone flyover assessments in a post -disaster scenario. Windshield surveys provide debris removal professionals the opportunity to estimate the quantity of debris per parcel surveyed, which can be extrapolated to include the number of parcels within jurisdictional limits of the community. In addition, Thompson has the equipment and capability to perform aerial drone flyovers which are beneficial because they provide Thompson and the City with the ability to gage the consistency of the damage across the jurisdiction and provide a means for identifying areas that have been compromised which may be isolated without means of conventional travel due to debris or flooding. Damage Assessment At the request of the City, Thompson will coordinate aerial drone flyover assessments to facilitate debris e stimation and collect post -disaster photographs and geographical data. At the direction of the City, Thompson will also assist with preliminary damage assessments in accordance with the FEMA Damage Assessment Operations Manual. Damage assessment assistance may include, and is not limited to, participation in one or more of the following tasks: Table 4-1 : Damage Assessment Tasks and Descriptions Task Description Identifying Damaged Facilities Documenting Damage thompson CONSULTING SERVICES Thompson will assist with documenting the location of all damaged sites using GPS and annotated maps Thompson will work with City to collect all necessary documentation to substantiate legal responsibility, maintenance lease/rental agreements, and improvement plans. Thompson will document the damage to each facility by taking photographs and developing maps and diagrams to outline the specific location and extent of the damage. The diagrams and associated photographs will capture damage dimensions, materials, and the size or capacity of the damaged elements. 4-3 Documenting Work and Cost Other Considerations UNDERSTANDING OF THE SCOPE OF SERVICES Descriiption Information describing work and cost will be broken down by Category of Work (A-G). Thompson will prepare work and cost estimates by gathering documentation associated with Force Account Labor, Equipment Leased Equipment, Supplies, Contract Labor, and Materials. Thompson will also document any mutual aid received by the City. Thompson will help the City navigate other PA program considerations including codes and standards, repair vs. replacement, hazard mitigation, as well as unique considerations for each category of work. Debris Removal Contractor Coordination Thompson recognizes that each disaster situation is going to be different and therefore promotes a collaborative working relationship with the City and its debris removal contractors. Immediately following contract award, Thompson will begin coordinating with the City and City contractors to synchronize mobilization and response activities. Thompson'.: approach to coordination with the debris removal contractor(s) is further detailed in Section 3, Technical Approach. Onboarding and Training of Employees Following a notice to proceed, Thompson will establish a local field office from which to perform recruiting, o nboarding, and training. Thompson will also make every effort to hire residents from within the City to serve as debris monitors. This effort will help skilled residents participate in the City's recovery efforts with a meaningful impact and earn a competitive hourly wage. In accordance with FEMA FP-104-009-2, Thompson will train debris monitors, City employees, and other project stakeholders to have a complete u nderstanding of the roles and responsibilities of the debris manager, including: • Accurate and objective debris estimating techniques • Process for determining debris eligibility: (1) threat to public health/safety, (2) direct result of the disaster event and (3) existing in the public right-of-way • A comprehensive understanding of all phases of debris management operations, including loading sites, Debris Management Site's (DMS), and final disposal locations • The ability to differentiate between debris types • Understanding of Collection Site and DMS safety procedure • Understanding of the Thompson Field Health and Safety Plan • Understanding of the terms, conditions, and scope of the debris removal contract and other disaster specific guidance provided by the City, TDEM, VTCEQ, and FEMA Once local applicants have successfully completed the new hire paperwork, comprehensive training on FEMA policy debris monitoring responsibilities, and job site safety Thompson will onboard each new hire u sing their government issued driver's license and take a photograph using an onboarding ADMS device. The information will be uploaded into TDMS and the employee's personal identification information will be e ncrypted in a unique QR code. Thompson will print the badge with the photograph and encrypted QR code and give to the monitor prior to project/location assignment. Ability to Onboard and Train within 48 Hours Thompson has made a tremendous investment in our personnel, resources, technology, and tools to have the flexibility and scalability necessary to be an industry leader in debris monitoring. Part of this investment is in a proven process to identify, train and equip local hires in a safe manner in extremely thompson CONSULTING SERVICES 4-4 UNDERSTANDING OF THE SCOPE OF SERVICES short periods of time. Thompson begins the process of recruiting and on -boarding immediately upon contract award not reactively following a notice to proceed. Thompson will issue contingent job postings through a variety of outlets to pre -identify a pool of existing candidates to serve as field monitors. The table below outlines Thompson's local hire tasks and timelines to ensure that we deploy trained, safe, drug - free local hires within 48 hours of a notice -to -proceed: Table 4-2: Local Hire Task Summary Local Hiring Recruiting (non-event) Local Hiring Recruiting (activation known) Drug -testing Driver Motor Vehicle Record Check Safety Training Continued on the Job Safety Training Debris Monitor Training Automated Debris Management System Training Issuance of Personal .Protective Equipment Year-round 12 to 48 hours 12 to 48 hours 12 to 48 hours 12to48hours 48 to 72 hours 12 to.48.hours 12 to 48 hours 48 hours Health and Safety Plan Implementation When no task order is imminent, Thompson pro -actively develops a pool of local hire candidates. Once activated Thompson Project Administrative team can recruit and onboard 100 local hires per day. Thompson initiates on -boarding 72 to 96 hours prior to known disaster events. Thompson requirement for employment Thompson requirement for employment Thompson requirement for employment Thompson requirement for employment Thompson requirement for employment Contract specific requirement Issued by Project Administration team upon completion of Safety Training Thompson is the only debris monitoring firm that performs drug screening and motor vehicle operating record reviews for our employees, including temporary field staff This practice results in a team of monitors that is both safe and committed to quality. In addition, Thompson deploys a quality assurance team to each of its projects to ensure that certain quality standards are being upheld, regardless of the o perating conditions and climate. At project initiation, Thompson will implement a Health and Safety Plan (HASP) that outlines site -specific precautions to be taken to avoid and mitigate the risk of hazards associated with work performed in the e lements, around heavy equipment, near tree work, and close to vehicle traffic. The HASP will outline that work performed on the project shall comply with all applicable OSHA, State of Texas, and all other safety requirements provided by FEMA and its authorized contractors. Thompson will also provide the following personal protective equipment to collection monitors, debris management site monitors and field supervisors: • Hard hat • Reflective vest • Safety glasses • Hearing protection In addition, Thompson will ensure that all collection monitors, debris management site monitors and field supervisors report to work with the following personal protective equipment and communication e quipment: • Cell phone • Protective shoes thompson CONSULTING SERVICES 4-5 UNDERSTANDING OF THE SCOPE OF SERVICES • Long pants • Hot cold, and/or wet weather gear • Sunscreen and supply of bottled water Thompson's safety program is focused on Thompson monitors and field personnel. The safety of debris removal crews is the responsibility of the debris removal contractor(s). Measure and Certify Trucks by FEMA PAPPG Standards Thompson will complete equipment check -in and certification of trucks and other equipment mobilized by the Contractor so that debris removal operations can be recorded and substantiated in accordance with the terms, conditions and unit rates in the City's debris removal contract. In order to comply with these standards, Thompson has observed and recorded the following information during truck certifications: • • ✓ alid driver's license of truck operator ✓ alid truck registration and insurance • Volumetric capacity of the inside of the loading container • Calculated deductions of volumetric capacity for dog boxes, round container bottoms, and other volumetric capacity reductions • Brief physical description of the truck • Photographs of the truck and container Thompson will assign a unique identification number to each truck and a placard with the truck number will be affixed to each side of the debris removal truck. Deploy Loading Site Collection Monitors Thompson will deploy a debris removal collection monitor for each mechanized piece of loading equipment deployed by the Contractor unless multiple debris loading operations can be safely and substantially o bserved and documented by a single monitor. The Collection Monitor's primary responsibility is to o bserve, document, and substantiate the removal of eligible storm debris from City ROW and other collection zones identified and approved by the City. The Thompson collection monitor will be responsible for: • Ensuring that only eligible, disaster related debris is removed for loading and hauling from approved public areas • Ensuring that debris collected is in accordance with the regulations, safety considerations, and contract terms of the specific waste stream (i.e. hazardous waste is not loaded into container of clean vegetative debris, etc.) • Recording the time, date, disaster number, truck number, and loading location using ADMS • Issuing load ticket to driver when loading container is fully loaded • Ensuring that debris loads are contained properly in the loading container prior to the departure of the truck from the loading location to the DMS • Checking for safety considerations and areas of potential problem (school zone, utility meters, power lines, mailboxes, etc.) and reporting potential issues the Thompson Field Supervisor thompson CONSULTING SERVICES 4-6 UNDERSTANDING OF THE SCOPE OF SERVICES • Recording and reporting any damages caused to streets, curbs, utility meters, mailboxes and other public property as a result of debris removal operations including photos, owner information, and circumstances of the damage • Ensuring all white goods and Freon containing appliances are sorted and ready for Freon removal on site or separate transport for Freon removal before final disposal • Certifying household hazardous wastes are segregated, handled, loaded and hauled in accordance with environmental laws and local, state, and federal regulations. HHW must be handled by specialists licensed by TCEQ. • Ensuring work area is clear of debris to the specified level before equipment moves to a new loading area • Other duties as directed by the debris management project manager or designated City personnel Monitor the Removal of Leaning Trees, Hanging Limbs and Hazardous Stumps Thompson anticipates beginning hazardous tree removal operations prior to or concurrent with Right -of - Way debris collection By getting the bucket trucks out ahead of the debris removal trucks with hazardous tree and limb removal, the overall collection operation will be more efficient. Thompson will ensure that hazardous stumps are pre -approved by FEMA and that the stump removal process is documented to include before and after photographs and GPS coordinates. The Thompson leaner, hanger, and stump monitor will be responsible for: • Ensuring that only eligible leaners, hangers, and stumps are removed as defined by FEMA PAPPG from approved public areas • Recording the date, GPS location, physical address, and time that the work was performed • Measuring the eligible tree work in accordance with the City's contract • Photo documenting the work performed to facilitate an audit ready paper trail for FEMA review Deploy Debris Management Site Monitors Thompson will work with the City and its contractor to establish the appropriate number of Debris Management Sites (DMS) and staff them with a DMS Monitor. DMS Monitors are responsible for completing the load transactions and recording debris volumes for loads that have been transported to the DMS for processing and storage or final disposal. DMS Monitors are responsible for observing and recording the following information: • Debris classification • Debris load call/volume estimation • Truck unloading time and date • Spot check photographs of loads before and after unloading as a Quality Assurance measure for load call methodology and to insure that trucks are completely unloaded at the DMS • Ensure white goods and Freon containing appliances are sorted and ready for Freon removal • Document that white goods are cleaned and processed to remove putrescent debris inside and remove all oils, solvents, and refrigerants • Ensure hazardous and household hazardous wastes are segregated, handled, stored, and disposed in accordance with environmental laws and local, state, and federal regulations • Document and immediately report any improper segregation of hazardous waste debris th©mpson CONSULTING SERVICES 4-7 UNDERSTANDING OF THE SCOPE OF SERVICES ® Ensuring site safety and security Residential Drop -Off Sites U pon request, Thompson will work with the City to establish residential drop-off sites that can accommodate residents eager to remove debris from their property. Thompson will work with the City and the debris management contractor to establish site security, published hours of operation, and closure dates to prevent illegal dumping and manage public expectations. Thompson will provide a monitor at each City residential drop-off site to capture all documentation to substantiate residential drop-off site o perations in accordance with FEMA policy. Drop-off site Monitors are responsible for observing and recording the following information: ® Ensuring that only City residents are using the site by validating identification and address via driver's license, property tax statement, utility billing, or other method approved by the City. ® Recording the address of the eligible site users ® Recording the type and quantity of debris brought to the site ® Recording and provide a copy of the completed load ticket using ADMS ® Photographing debris, as directed by the City, to verify the source and debris type ® Assisting with communicating to residents the proper handling and disposal practices ® Distributing debris information via flyers and other methods approved by the City Debris Disposal Diversion Thompson will work with the City and TCEQ to develop a recycling/debris diversion plan that minimizes the amount of potentially recyclable debris that is disposed of at landfills. White goods, e-waste metals, vegetative and other types of debris may be processed and recycled. Thompson will ensure that salvage o perations are documented separately to substantiate retainage of salvage proceeds in accordance with current FEMA policy. Deploy Field Supervisors Thompson will deploy Field Supervisors at a 10 monitor: 1 supervisor ratio to efficiently and effectively oversee, document, and substantiate debris removal efforts. Thompson Field Supervisors will: ® Be prepared to operate a minimum of 12-14 hours per day, 7 days per week ® Verify that only eligible debris is being removed from designated public ROW and public property within assigned collection zones ® Maintain regular communication with and ensure that collection monitors are authorizing the collection and removal of eligible debris from approved public areas ® Confirm the completeness and accuracy of load tickets and field documentation generated by Thompson field staff to substantiate debris removal operations Damage Complaint Tracking Thompson field supervisors will have the primary responsibility for damage report tracking and resolution. Thompson will assign a unique Work Order number to each damage complaint and will track the Work O rder by the GPS coordinate of the complaint. A map will be maintained of all damage related Work O rders. Thompson will maintain the following information for each damage complaint Work Order and o rganize Work Orders by Precinct: thompson CONSULTING SERVICES 4-8 UNDERSTANDING OF THE SCOPE OF SERVICES • Work Order point of contact • Responsible contractor/sub-contractor • Photographs of damage • Description of actions taken by the responsible party • Photographs/other evidence of repair • Cost summary, if available FEMA Consultation To the extent that it is required by the City, Thompson will serve as a liaison between the City, TDEM and FEMA to document and demonstrate that debris removal, response and recovery activities are eligible, allowable, and in compliance and in compliance with FEMA Publication FP-104-009-2 Public Assistance Program and Policy Guide. Thompson will work with the City, TDEM, FEMA Region 6, and FEMA Headquarters to facilitate a transparent, well documented partnership throughout the recovery effort. This will allow Thompson to integrate Disaster Specific Guidance (DSG) issued from FEMA into the City s debris removal efforts, and pro- actively create a positive working relationship with participating stakeholder regulatory agencies. To the extent necessary, Thompson will provide the City with first and second appeal support for unfunded o r de -obligated disaster related projects or initiatives that the City and Thompson mutually agree may be determined eligible by FEMA based on a re -review of existing project documentation or other review of n ew information presented to substantiate the eligibility of the project. Ordinance Review to Determine the Best Method to Perform Private Property Debris Removal Thompson's proposed management team has previous experience with reviewing local ordinances and designing a private property debris removal (PPDR) program that demonstrates and documents that local governments have the legal authority (and FEMA eligibility) to perform a variety of debris removal programs on private property. We have performed comprehensive PPDR ordinance feasibility reviews and PPDR program implementation in Alabama, Mississippi, Louisiana, Texas, Florida, and Tennessee. In order to ensure that the PPDR program is successful, Thompson will have the following objectives during o rdinance review: • Identify an ordinance that clearly grants the City with the authority to enter private property to remove and dispose of debris, such as a nuisance abatement or public nuisance ordinance. This is critical in order to establish legal authority and FEMA eligibility • Establish a multi -step process to ensure that all proper notifications are made to property owners. • Develop a public outreach plan to ensure that City residents in need are able to participate in the program. Private Property Debris Removal Monitoring Upon review and approval of a proposed PPDR program by TDEM and FEMA, Thompson will implement and document the program to maximize available reimbursement PPDR programs may include: • Vegetative, construction and demolition (C&D), and mixed waste debris removal Residential and commercial structural demolitions Leaner, hanger, and stump removal th©rnpson CONSULTING SERVICES 4-9 UNDERSTANDING OF THE SCOPE OF SERVICES In managing, monitoring, and documenting PPDR programs, Thompson will develop a property identification number for each property. Each property will have a PPDR "packet' that documents the following information: • Ordinance granting legal authority under which the private property debris removal work was performed • Documentation of all necessary actions taken to satisfy the requirements of the ordinance • Notification to property owner • Posting on property • Executed Right -of Entry Agreement • FEMA/TDEM Approval • FEMA Historic Preservation (HP) review and approval • Documentation of asbestos abatement (if n ecessary) • Documentation of utility disconnections (if n ecessary) • Field documents and site schematic documenting eligible work performed • Before/after photographs • Property close-out documentation Special Debris Removal Monitoring The damage caused by a hurricane may necessitate special debris removal programs which could include, among others: • Waterway debris removal • Debris removal from storm drains and catch basins • Abandoned Vehicle/Vessel removal To the extent necessary, Thompson management staff will review existing maintenance records to establish the pre -disaster conditions and ensure compliance with FEMA policy and work with the City's contractors, FEMA, TCEQ, NRCS and other regulatory agencies to expeditiously remove storm generated debris from affected public facilities. Special debris program monitors will be responsible for: • Demonstrating that the debris/sediment/vehicle presents a hazard or immediate threat to public health and safety • Ensuring that only eligible debris is removed as defined by FEMA PAPPG from approved public areas • Ensuring that contaminated debris/soil is handled, processed, and disposed in accordance with the type of contaminant • Verifying that any contaminated disaster -related debris is addressed by the specialist from TCEQ and/or EPA and managed appropriately in the designated areas • Recording the date, GPS location, physical address, and time that the work was performed • Measure the eligible debris removal in accordance with the City's contract (i.e. linear foot) • Ensuring vehicles or vessels are abandoned, e.g. the vehicle or vessel is not the owner's property and ownership is undetermined • Verifying and documenting the chain of custody, transport and disposal of the vehicle or vessel • Photo documenting the work performed to facilitate an audit ready paper trail for FEMA review Accumulate Daily Field Data Thompson uploads daily debris collection and disposal information from our ADMS system into a secure electronic disaster debris data management system that summarizes debris quantities to include collection and disposal information by date, debris type, collection zone, and collections and disposal location. thompson CONSULTING SERVICES 4- 10 UNDERSTANDING OF THE SCOPE OF SERVICES Thompson will plot daily collection totals using GIS software and provide the City with a map of daily collection operations and cumulative debris removal to date. Thompson's graphical reporting tools can provide the City with the collection information needed to make critical decisions and report progress to the public. In addition, the Thompson data management system will serve as an electronic clearinghouse for photographs, electronic `ticket" transaction images, and other field reports developed to document the debris removal operation. The following information further outlines Thompson's data management operations and capabilities. Our scalable approach has been developed to accommodate both small and large scale activations and multiple debris removal contractors. Data Management, Project Tracking, and Computer Accountability Programs Thompson utilizes technology as integral part of its approach to providing debris removal monitoring services for purposes of quality assurance/quality control (QA/QC), contractor invoice reconciliation, and reporting. Each day Thompson queries and reviews truck certifications, load transactions, and unit rate transactions. This data is then used for the following purposes. Quality Assurance/Quality Control A critical component of the debris removal monitoring firm s responsibilities is to identify and correct any impropriety that may occur in the debris removal process. To do this, Thompson leverages its data management system to provide QA/QC through standard data queries. Such queries and parameters include: • • • Count of loads by collection truck Trip time per load Trip distance • Average load call by truck • Average load call by disposal monitor • Count of loads by collection location Reporting The final tool employed by Thompson through its data and document management system allows us to timely report progress of debris removal to the City. This reporting tool is flexible and can be tailored to report debris removal by any number of parameters. In the past we have reported debris removal according to the following: • Percent of total estimate complete • By GIS grid • By Service Area • By voting precinct • By political district (council districts, commission district, etc.) • FEMA eligible versus state aid eligible • Quantity by DMS • By material type (vegetative, C&D, white goods etc.) Thompson will review the QA/QC reports each day to identify anomalies. In most cases these anomalies are explained through investigations of circumstances surrounding the irregularity. Our experience has shown that the mere fact that debris removal contractors and monitors are aware that such metrics are being monitored deters impropriety. thomps©n CONSULTING SERVICES 4 - 11 UNDERSTANDING OF THE SCOPE OF SERVICES In addition to the cumulative debris collection and financial report, Thompson will coordinate with the contractor to provide daily summaries that will include: • Number of crews deployed • Types and quantities of equipment deployed • Equipment/crew/monitor assignments (area/zone) • Status of DMS operations • Changes in operational status or problems encountered since previous report Timekeeping QA/QC and Paycheck Distribution After operations conclude each evening, Thompson will perform QA/QC on all clock in/clock out times to ensure that electronic time stamps are captured in TDMS. Time entries will be finalized on a nightly basis. Following each work week, individual monitor time logs are distributed in the field for employee review and approval. Any discrepancies in time are reviewed and reconciled by management before the monitor signs their timesheet. Paychecks will be distributed every Friday for the prior work week. Reconcile Contractor Invoices Thompson will perform a thorough review and reconciliation of contractor invoices submitted to the City. In order for contractor payments to be verified as accurate and correct Thompson verifies truck certification, load transactions and unit rate transactions with its database. The reconciliation will include a review of the collection date, time and location, as well as the debris volume, disposal time and location submitted by the Contractor against the data maintained by Thompson on behalf of the City. Upon completing the verification of each record being claimed for payment, Thompson will render a payment recommendation to the City. Thompson's payment recommendation will include the following: • A copy of the contractor invoice • Invoice back-up organized by program, date, service type, contract line item, and location • A summary of discrepancies identified • A payment recommendation report • A cover letter summarizing the reconciliation findings and payment recommendation Final Reports and FEMA Submittal Throughout the duration of the project, the City will be provided real-time access to the TDMS live portal, which will include the following reports and project management tools: • • • • • • Daily reports Live and cumulative mapping Contractor invoices Truck certifications Permits Other project specific documents All reconciled invoices are delivered to the City for submission to FEMA as audit ready packages which include: • The Contractor Invoice • All supporting data in MS Excel • Thompson payment recommendation thompson CONSULTING SERVICES 4- 12 UNDERSTANDING OF THE SCOPE OF SERVICES ® Adobe PDF of all associated load and unit tickets Upon project completion, Thompson will provide the City with a final report that captures all reconciled cumulative project totals, with quantities broken out by debris type, DMS site, and final disposal location. A separate cost report, broken out by contract line item, will also be provided at project completion. Part of Thompson s commitment to pre -positioned clients is providing planning and training services to the communities we serve. Our team is constantly expanding education, training, and field experience in the disaster debris monitoring, grant management, and emergency management fields and will share their knowledge with City leadership and staff. Following contract award, Thompson will coordinate training schedules with the City to provide departments and key staff members training which will address prioritized topics, as requested by the City. Thompson can provide a variety of planning services, training programs, and tools and templates that can be utilized by the City in future disasters, or participate in exercises related to the City's disaster preparedness, response, and recovery. A listing of sample services that can be provided to the City is outlined in the table below. Table 4-3: Emergency Management Planning and Training Services Service Description Mitigation Planning and Support H. Comprehensive Emergency Management Planning Disaster Debris Management Plans (DDMP) FEMA Public Assistance (PA) Training dentificationof Debris Management. Sites .(DMS) Procurement Assistance Project Managemen 8. Executive Guidance to City Commissions, Boards, and Panels Public Information Support thompson CONSULTING SERVICES Develop hazard mitigation plans ,(HMP) to provide the City strategies to implement long-term resiliency measures. Conduct or train City staff to prepare Benefit -Cost Analysis, provide project management support, train City staff in environmental and historical requirements of mitigation programs, and augment City staff to complete mitigation applications and projects. Prepare, review, and revise Emergency Operations Plan (EOP), Continuity of Operations Plan (COOP), and/or additional plans to provide the City with written and exercised guidance to assist in future disasters and emergencies. Provide hands-on guidance during the City's planning strategies. Manage DDMP development stages and prepare final plan. Update regularly to ensure accuracy. Conduct train ng courses on the FEMA PA program with City officials and key departments expected to incur costs. Discuss eligibility and documentation requirements, as well as best -practices to help maximize likelihood of receiving reimbursement while minimizing the City's administrative burden. Identify and rank multiple potential DMS sites and submit to the City for approval and action. Offer procurement assistance related to contracting with debris removal contractors, engineering or architectural firms, and additional contractors relevant to the City's response and recovery efforts. Thompson will ensure procurements are in compliance with the City, TDEM and FEMA requirements so that funding is not jeopardized due to improper procurement practices. Provide long-term project management support for permanent work projects, mitigation activities, and other grant -funded projects. Management of task forces assigned to project, City stakeholders and City contractors. Subject -matter and program management expertise to ensure City leadership is knowledgeable of the City's response and recovery status as well as involvement in federal programs. Provide technical support and assistance in the development and disbursement of public information notices. Conduct community outreach 4-13 UNDERSTANDING OF THE SCOPE OF SERVICES Service Description 10. Other Training and Assistance as Requested by the City thornpson meetings, host telephone call centers, and provide general public relations support as requested. Thompson is prepared to provide additional training or assistance requested by the City as related to debris removal and monitoring, grant management, emergency management and additional City concerns that may arise. CONSULTING SER\ ICES 4-14 LOCAL STAFFING & RECRUITING Hiring C- olicy City and local residents will receive the first right of refusal to fill all available temporary field monitoring positions. To the extent possible and in the spirit of the Stafford Act, Thompson will identify, recruit, o nboard, and train residents of the City to participate in the City's recovery efforts as debris monitors. If local residents are not available, Thompson will access our national network of previously trained, e xperienced debris monitors to fill available field positions. Thompson begins the process of recruiting and o n -boarding immediately. Thompson has a rigorous process for selecting field staff. In addition to meeting the City's minimum requirements Thompson requires all candidates to: • Have the ability to work in the outside elements for long periods of time; (this may include standing outside for the duration of daily debris removal (rain or shine) • Have a flexible schedule with the availability to work up to 12 hours a day and seven days a week; may be required to work some days in excess of 12 hours • Be able to travel to various work locations within the recovery area • Have a valid driver's license, proof of insurance, and pass a motor vehicle record check • Own a working vehicle and cell phone • Pass mandatory new hire and random drug screening • Attend mandatory Thompson safety training • Attend mandatory Thompson debris monitoring training In accordance with FEMA PAPPG, Thompson will train debris monitors, county employees, and other project stakeholders to have a complete understanding of the roles and responsibilities of the debris manager, including: • Accurate and objective debris estimating techniques • Process for determining debris eligibility: (1) threat to public health/safety, (2) direct result of the disaster event and (3) existing in the public right-of-way • A comprehensive understanding of all phases of debris management operations, including loading sites, Debris Management Site's (DMS), and final disposal locations • The ability to differentiate between debris types and be able to properly fill out a debris load ticket • Understanding of Collection Site and DMS safety procedure • Understanding of the Thompson Field Health and Safety Plan • Understanding of the terms conditions, and scope of the City debris removal contract and other disaster specific guidance provided by FDEM, FEMA, and the City Debris R loval Monitor Lobo', For: ourcin Thompson's proposed staffing plan is designed to be flexible and scalable so that we can effectively and efficiently respond to the City's needs. We maintain a staff of full time and on -call disaster debris monitoring experts, consultants and supervisors that will be available to support the implementation and thorn pson CONSULTING SERVICES 5.1 LOCAL STAFFING & RECRUITING management of debris removal monitoring operations We maintain a network of over 1,000 potential field monitors on call to supplement monitors sourced locally. In addition, Thompson maintains professional human resources and recruiting staff that have extensive experience in disaster response and recovery services available to assist in identifying and placing personnel. It is Thompson s intent to fill all temporary debris monitoring positions with the City's qualified residents in need of work. Thompson will provide qualified residents with safety training drug screening, and on the job training with experienced debris monitoring supervisors. Thompson is the only debris monitoring firm that performs drug screening and motor vehicle operating record reviews for its temporary employees. This practice results in a team of monitors that is both safe and committed to quality We will make sure that all local hires are properly trained prior to being deployed to monitor a debris removal crew. In addition, this effort will help residents participate in the City's recovery efforts with a meaningful impact and earn a competitive hourly wage. thompson CONSULTING SERVICES 5-2 1 REUIRED FORMS AND CERTIFICATIONS Thompson has completed and included the following forms in the subsequent pages of this section. • Insurance Requirements • Certificate of Insurance • Non -Collusion Statement • Conflict of Interest Questionnaire • Contractor Questionnaire • House Bill 89 Form • Certification Regarding Lobbying • Vendor Reference Form thompson CONSULTING SERVICE City of Pearland 3519 Liberty Drive Pearland, TX 77581 Purchasing Department 281.652.1767 or 281.652.1790 Fax 281.652.1738 Contractor Insurance Requirements & Agreement Requirements Contractors performing work on City property or public right-of-way for the City of Pearland shall provide the City a certificate of insurance or a copy of their insurance policy(s) evidencing the coverages and coverage provisions identified herein. Contractor's insurance will be primary payer. Contractors shall provide the City evidence that all subcontractors performing work on the project have the same types and amounts of coverages as required herein or that the subcontractors are included under the contractor's policy. All insurance companies and coverages must be authorized by the Texas Department of Insurance to transact business in the State of Texas and must be acceptable to the City of Pearland. Listed below are the types and amounts of insurances required. The City reserves the right to amend or require additional types and amounts of coverages or provisions depending on the nature of the work. OF INSURANCE AMOUNT OF INSURANCE PROVISIONS TYPE 1. Workers Employers' Compensation Statutory $100,000 Limits per occurrence City insured subrogation cancellation is to with be listed wavier and or 30 as of day additional change notice of in Liability material 2. Commercial Liability to include General Injury coverage (Public) for: Personal person; $1,000,000 General Injury Property Aggregate per - occurrence $1,000 Damage - $1,000,000 000 - ; per coverage. Premises/Operations Products/Completed Operations Independent Personal Contractual a) b) c) d) e) Contractors Liability 3. Business coverage a) b) c) Owned/Leased Non Hired -owned Auto for vehicles Liability vehicles vehicles to include Combined $1,000,000 Single Limit - Certificate of Insurance forms may be emailed tol Purchasing Department at ebids(a�pearlandtx.gov. Questions regarding required insurance should be directed to City of Pearland Purchasing Department at eb'ds(a�pearlandtx.gov. This form must be signed and returned with your bid/quotation. You are stating that you do have the required insurance and if selected to perform work for the City, will provide a certificate of insurance, and a copy of insurance policy with the above requirements to the City A purchase order will not be issued without evidence of required insurance. Agreement I agree to provide the above described insurance coverages within 10 working days if selected to perform work for the City of Pearland I also agree to provide the City evidence of insurance coverage on any and all subcontractors performing work on the project. Project/Bid it Debris Monitoring Services RFP No. 0220-23 Company: Thompson Consulting S e Signature and Printed Name. Jon Hoyle AC RO d® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 12/31/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, If SUBROGATION IS WAIVED, subject to the terms and conditions this certificate does not confer rights to the certificate holder in lieu the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. of the policy, certain policies may require an endorsement. A statement on of such endorsement(s). PRODUCER BXS Insurance P.O. Drawer 228 Biloxi MS 39533 CONTACT NAME: Patty Savage PHONE (A/C No ESL 22B_374-2000 E-MAILDSS: patty.savage©bxsi.com INSURERS) AFFORDING COVERAGE INSURERA: Scottsdale Insurance Co FAX Nol: 228-863-1957 NAIL fl 41297 INSURED Thompson Consulting Services, LLC 1135 Townpark Ave, Ste. 2101 Lake Mary FL 32746 THOMINC-03 INSURER B : Transportation Insurance Company INSURER C : Continental Casualty Company INSURER D : 20494 20443 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 1510065356 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DDIYYYYL (MM/DDIYYYYL LIMITS A X COMMERCIAL GENERAL LIABILITY VRS0004286 1/1/2020 1/1/2021 EACH OCCURRENCE $5,000,000 CLAIMS -MADE X OCCUR DAMAGE PREMISES TO (Ea RENTED occurrence) $ 100,000 MED EXP (My one person) $ 5,000 PERSONAL & ADV INJURY $ 5,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $10,000,000 POLICY X in- LOC PRODUCTS-COMP/OPAGG $5,0001000 OTHER: $ B AUTOMOBILE LIABILITY 2097385745 1/1/2020 1/1/2021 COMBINED (Ea accident) SINGLE LIMIT $1,000,000 X ANY AUTO BODILY NJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ X HIRED AUTOS ONLY x NON -OWNED AUTOS ONLY PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS -MADE AGGREGATE $ DED I RETENTIONS $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY 2097385843 1/1/2020 1/1/2021 X STATUTE, , OTH- ER Y I N ANYPROPRIETORIPARTNER/EXECUTIVE N N / A EL EACH ACCIDENT $1,000,000 OFFICER/MEMBEREXCLUDED? (Mandatory In NH) E.L.DISEASE - EA EMPLOYEE $1,000,000 If DESCRIPTION yes, describe under OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 _ A Professional Liab Contractors Pollution VRS0004286 1/1/2020 1/1/2021 Per Claim/Agg PerClaim/Agg $5 mil/$10 mil Liability $5 mil/$10 mil DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) CERTIFICATE HOLDER CANCELLATION EVIDENCE OF COVERAGE xxxxxxxXXXxxXXXxxxxxXXxxxxxxxxxxxxxxxxx xxxxxxxxxxXxxxxxxxxxxXxXXxXXxxXXXXXxXXx X xxxxxxxxXxxxxXXxxXXXX- I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE *q +to. ACORD 25 (2016/03) 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD NON -COLLUSION STATEMENT "The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid." Vendor Thompson Consulting Services, LLC Address 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 Phone Number 407-792-0018 Fax Number 407-878-7858 Email Address jhoyle@thompsoncs.net Bidder (Signature) " ;W Position with Comp resident Signature of Company 1 /J Official Authorizing This Bid Company Official (Printed Name Jon Hoyle Official Position President CIQ FORM CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed has a business relationship vendor meets requirements in as defined under accordance with Chapter by Section 176.001(1-a) Section 176.006(a). 176, Local Government with a local governmental Code, by a vendor who entity and the Date Received By law this questionnaire than the 7th business filed. See Section A vendor commits offense under this must day after 176.006(a-1), an offense section is be filed the Local it the a misdemeanor. with the records administrator date the vendor becomes Government Code. vendor knowingly violates of the local aware of facts that Section 176.006, governmental require Local entity not later the statement to be Government Code. An ii Name of vendor who has a business relationship with local governmental entity. Not Applicable 2.1 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed you became questionnaire aware that the with originally the appropriate filed questionnaire filing authority not was incomplete later than the 7th or inaccurate.) business day after the date on which Name of local officer about whom the information is being disclosed, government Name of Officer 4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete CIQ as necessary. subparts Al other Is than the A and local investment B for government each income employment officer from or the or a family vendor? business member relationship of the officer described receiving Attach or likely additional to receive pages taxable to this income, Form Yes No B. of local the Is the governmental local vendor government receiving entity officer or likely or a to receive family taxable member of income the officer other AND than the investment taxable income income, is from or at the not received direction from the Yes No s ( Describe business that the in Section 1 other business each employment entity with or respect to which relationship the local government vendor named officer serves as maintains an officer with or director, a corporation or holds or an ownership Interest of one percent or more Check as described this box in if the Section vendor 176.003(a)(2)(B) has given the local excluding government described officer or a in family Section member 176.003(a-1). of the officer one or more gifts gifts / -7� 3/25/2020 Signet-6 of v)ndor doing business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 Yes No I 0 I ✓ I I I I I I I I I ✓ ✓ I Contractor Questionnaire 1. Has the City of Pearland or other governmental entity incurred costs as a result of contested change order(s) from the undersigned company? 2. Has the City of Pearland or other governmental entity been involved in litigation relative to contract performance with the undersigned company? 3, Has the undersigned company failed to meet bid specifications or time limits on other contracts? 4. Has the undersigned company abandoned a contract or refused to perform without legal cause after submitting a bid? 5. Has the undersigned company had bidding errors or omissions in two or more bid submissions within a thirty six (36) month period? 6. Has the undersigned company failed to perform or performed unsatisfactory on two or more contracts within a thirty six (36) month period? 7. Does the undersigned company have adequate equipment, personnel and expertise to complete the proposed contract? 8. Does the undersigned company have a record of safety violations in two or more contracts within a thirty six (36) month period? 9. Does the undersigned have a criminal offense as an incident to obtaining or attempting to obtain a public or private contractor subcontract, or in the performance of such a contract or subcontract within a ten (10) year period? 10. Has the undersigned company been convicted of a criminal offense within a ten (10) year period of embezzlement, theft, bribery, falsification or destruction of records, receiving stolen property or any other offense indicating a lack of business integrity or business honesty which might affect responsibility as a municipal contractor? 11. Has the undersigned company been convicted of state or federal antitrust statutes within a ten (10) year period arising out of submission of bids or proposals? 12. Has the undersigned company been disbarred or had a similar proceeding by another governmental entity? If you answered "yes" to Items 1-6 or 8-12 or answered "no" to Item 7, please attach a full explanation to this questionnaire. Company Name: Thompson Consulting Services, LLC Address: 1135 Townpark Avenue, Suite 2101 Lake Mary, FL 32746 Name: Jon Hoyle (Please Print) Signature: Title: President Date: 3/25/2020 (Please Print) House Bill 89 Verification I, Jon Hoyle (Person name), the undersigned representative (hereafter referred to as "Representative") of Thompson Consulting Services, LLC (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following* 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Pearland; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes. V "4. SIGN A `UR•OF REPRESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this 25 day of March , 20 20. a a ,m..a a .r.aa BRIANA GARDNER Notary Public • State of Florida .4o`r Commission b GG 936362 :"4. .4 f..( My Comm. Expires Feb 29, 2024 Bonded through National Notary Assn, K No5tary Public Briana Gardner 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 380- • appl to this certification and disclosure if any. cetrs Signs u o Contractor's Authorized Official Jon Hoyle. President 3 / 25 / 2020 Name and Title of Contractor's Authorized Official Date 10. Procurement of Recovered Materials. a. Applicability: This requirement applies to all FEMA grant and cooperative agreement programs. b. A non -Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as amended by the Resource Conservation and Recovery Act at 42 U.S.C. § 6962). See 2 C.F.R Part 200 Appendix II, ¶ J; 2 C.F.R. § 200.322; PDAT Supplement, Chapter V 117. c. The requirements of Section 6002 include procuring only items designated in guidelines of the EPA at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. d. The following provides the clause that a state agency or agency of a political subdivision of a state and its contractors can include in contracts meeting the above contract thresholds: "(1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA- designated items unless the product cannot be acquired— (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. Page 46 of 48 REFERENCES For: Thompson Consulting Services, LLC Bidder must furnish with this bid, a list of three (3) references from customers with a similar or larger operation as the City of Pearland, with whom your firm is currently contracted or has been within the previous two (2) years. This document, or a similar version issued by your company, must be uploaded with your bid response. Company Name. Aransas County, Texas Contact: Valerie Gonzalez, Environmental Health Director Phone Number: 946-330-6322 Email Address: \'gonzalez@aransascounty.org Project Description: Disaster debris removal monitoring Company Name: City of Baton Rouge / Parish of East Baton Rouge, Louisana Contact: Adam M, Smith, RE,, Deputy Director Phone Number: 225-389 4865 Email Address: amsmith@brgov.com Project Description: Disaster debris removal monitoring Company Name: City of Jacksonville, North Carolina Contact: Wally Hansen, Public Services Director Phone Number: 910-938-5233 Email Address: levhansen@jacksonvillenc.gov Project Description: Disaster debris removal monitoring so CONSULTING SERVICES 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition the Contractor understands and agrees that the provisions of 31 U.S.C. § 380e appl to this certification and disclosure, if any. SignttUr o Contractor's Authorized Official Jon Hoyle, President Name and Title of Contractor's Authorized Official 10. Procurement of Recovered Materials. 3 / 25 / 2020 Date a. Applicability: This requirement applies to all FEMA grant and cooperative agreement programs. b. A non -Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as amended by the Resource Conservation and Recovery Act at 42 U.S.C. § 6962). See 2 C.F.R Part 200, Appendix II, ¶ J; 2 C F.R. § 200.322; PDAT Supplement, Chapter V, Ill 7. c. The requirements of Section 6002 include procuring only items designated in guidelines of the EPA at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery* and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. d. The following provides the clause that a state agency or agency of a political subdivision of a state and its contractors can include in contracts meeting the above contract thresholds: "(1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA- designated items unless the product cannot be acquired— (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. Page 46 of 48 AC RC) CP CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 12/31/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, If SUBROGATION IS WAIVED, subject to the terms and conditions this certificate does not confer rights to the certificate holder in lieu the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. of the policy, certain policies may require an endorsement. A statement on of such endorsement(s). PRODUCER BXS Insurance P.O. Drawer 228 Biloxi MS 39533 CONTACT NAME. Patty Savage (A1CNNo ExQ•228-374-2000 (AIC,Noll 228-863-1957 E-MAILDSS: patty.savage®bxsi.com INSURER(S) AFFORDING COVERAGE NAIC N INSURER A : Scottsdale Insurance Co 41297 INSURED Thompson Consulting Services, LLC 1135 Townpark Ave, Ste. 2101 Lake Mary FL 32746 THOMINC•03 INSURER B : Transportation Insurance Company INSURER C : Continental Casualty Company INSURER D : 20494 20443 INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: 1510065356 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRL TYPE OF INSURANCE ADDL INSD SUER WVD POLICY NUMBER POLICY (MMIDD/YYYYL(MM/DD/YYYYL EFF POLICY EXP LIMITS A X COMMERCIAL GENERALLIABILITY VRS0004286 1/1/2020 1/1/2021 EACH OCCURRENCE $5,000,000 DAMAGE TO RENTED CLAIMS -MADE X OCCUR PREMISES (Ea occurrence) $100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 5,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,000 POLICY X JECOT LOC PRODUCTS -COMP/OP AGG $ 5,000,000 OTHER: $ B AUTOMOBILE LIABILITY 2097385745 1/1/2020 1/1/2021 COMaaccidBINEenQDSINGLELIMIT (E $1,000,000 X ANY AUTO BODILY NJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS X H AUTOS RED ONLY X NON -OWNED AUTOS ONLY (Per PROPERTY DAMAGE accident) $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB _ CLAIMS -MADE AGGREGATE $ DED RETENTION $ $ C WORKERS COMPENSATION 2097385843 1/1/2020 1/1/2021 X STATUTE OTH- AND EMPLOYERS' LIABILITY ER Y I N ANYPROPRIETOR/PARTNER/EXECUTIVE EL EACH ACCIDENT $1,000,000 NI NIA OFFICER/MEMBEREXCLUDED? (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $1,000,000 If DESCRIPTION yes, describe under OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 A Professional Liab VRS0004286 1/1/2020 1/1/2021 Per Claim/Agg $5 mil/$10 mil Contractors Pollution Liability Per Claim/Agg $5 mil/$10 mil DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) CERTIFICATE HOLDER CANCELLATION EVIDENCE OF COVERAGE XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX X XXXXXXXXXXXXXXXXXXXXX I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE _as V ACORD 25 (2016/03) 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD