R2020-054 2020-04-13RESOLUTION NO. R2020-54
A Resolution of the City Council of the City of Pearland, Texas, renewing a unit
supply bid for the purchase of office supplies with Staples Advantage, in an
amount not to exceed $120,000.00, for the period of April 10, 2020 through
April 9, 2021.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City previously obtained unit supply pricing for the purchase of office
supplies through NJPA/Sourcewell Contract.
Section 2. That the City Council hereby renews the bid with Staples Advantage, in the
unit supply amounts reflected in Exhibit "A" attached hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for the purchase of office supplies.
PASSED, APPROVED and ADOPTED this the 13th day of April, A.D., 2020.
ATT T:
R TAL R AN, TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM RSV
MAYOR
Bid # 0115-19 Contract for Purchase of Office Supplies
Bid By Vendor
EXHIBIT A
Specification Responses
Line Description
UOM
CITY
Butler Business
Products, LLC
Unit Cost
City Office
Supply
Unit Cost
Standard
Office
Products
Unit Cost
Office Depot,
Inc
Unit Cost
Staples Contract
& Commercial Staples -
NJPA
Unit Cost Unit Cost
1
3 in. Capacity, VinView EZD Ring Binder Blac
Each
32
$3.05
$3.70
$2.53
$2.77
$8.94
$8.94
2
5 in. Capacity, Vinyl View D Ring Binder Black
Each
10
$6.20
$11.73
$5.12
$4.17
$20.84
$20.84
3
Binder, 3 Ring, Durable 1.5 in., Black
Each
10
1$1.83
$2.79
$3.19
$5.27
$2.98
$2.98
4
Binder VU FRMD Letter, 1 in. White
Each
53
$5.89
$8.13
$5.27
3.42
$3.42
5
2in. White View Binder Round Rings
Each
48
$2.14
$2.60
$3.28
$5.68
$3.55
6
2in. Black Basic Binder, Round Rings
Each
40
$2.00
$2.60
$1.78
$6.49
$5.32
7
Index Maker Laser, 5 Tab ST
SET
10
$4.58
$32.20
$4.67
g$4.45
$2.95
$3.05
8
Read Index Table of Contents Dividers 5 -tab 1
Pck
10
$6.35
$4.60
$5.68
$5.92
$5.92
9
Index Maker White Dividers 5 -Tab 3 -Hole Lette
SET
10
$3.24
$2.30
.00
$2.32
$2.32
10
Index Dividers Bi Tab Multicolor, 5 tab
Set
27
$1.10
$0.48
6.89
0.84
$1.31
$0.68
11
Index Maker White Dividers 5 -Tab 8-1/2 x 11 C
BOX
10
$67.76
$15.97
$57.06
$65.20
$60.97
$60.97
12
Index Dividers 8 tab mulit color
Set
72
$0.60
$0.70
$0.73
$2.96
$1.14
$1.02
13
Index Dividers Extra Wide 8 tab, Clear
Set
27
$1.55
$2.16
$1.79
$22.18
$1.37
$1.37
14
Printon Dividers WHT 5 TAB 25 Box
BOX
5$73.47
$99.58
$57.16
$62.39
$57.85
$57.85
15
Transparent PVC Presentation Covers, Letter Siz
Pck
10
$20.04
$24.48
$20.00
$21.68
$17.49
$17.49
16
Secure Top Sheet Protectors Heavy Gauge Lett
Pck
10
$5.66
$3.06
$7.15
$4.59
$4.11
$3.32
17
Combind C340 Binding System
Each
1.$418.75
$375.00
$363.18
$239.71
$320.69
$320.69
18
Plastic Binding Combs 1/2 in. Diameter, 100 Co
BOX
10
1$7.75
$6.89
$6.87
$7.09
$11.43
$11.43
19
Laser/Inkjet Hanging File Folder Inserts, 1/3 Tab
Pck
10
$1.41
$1.34
$1.36
$0.80
$0.74
$0.74
20
Manilla File Folders Letter, 11 PT 3 Tab Position
BOX
10
$15.92
$5.58
$14.84
$8.28
$7.80
$6.30
21
Manila File Folders 11 PT 3 Tab Positions, 100
BOX
10
$21.20
$7.98
$20.00
$7.06
$11.52
$7.23
22
Interior File Folders 1/3 cut top tab legal, 100 pe
BOX
10
$37.08
$35.00
$23.38
$36.86
$13.39
$18.62
23
E -Z Place seta adhesive paper fasteners Pendafl
Pck
10
$14.04
$9.89
$17.87
$18.29
$2.60
$2.92
24
Pressboard Classification Folder Letter, 4 -Sectio
BOX
10
$18.91
$18.28
$18.47
$25.87
$46.10
$46.10
25
5 in. Expansion File Pocket Redro a Letter, 10
BOX
10
$15.75
$9.61
$10.84
$8.98
$11.09
$11.09
26
3.5 in. Expansion File Pocket, Red Roe Legal,
BOX
10
$25.07
$27.07
$18.99
$23.06
$19.79
$19.79
27
3.5 in. Expansion File Pocket, Red Rope, Letter
BOX
10
$27.18
$3.85
$13.52
$10.17
1$18.24
$18.24
28
Standard Green, Hanging File Folder Legal, 11
PBOX
10
$7.40
$9.16
$6.43
$6.83
$7.71
$5.66
29
Standard Green Hanging File Folder Legal, 11
PBOX
10
$8.50
$10.10
$6.87
$7.10
$11.58
$7.25
30
2 1/4 in. Calculator Plain Paper Roll 150 ft. lent
BOX
10
$7.20
$6.18
$4.43
$3.48
$14.09
$9.61
31
Colored Perforated Note Pads, Wide Rule, Letter
Pck
10
$22.02
$21.43
$22.00
$29.82
$14.06
$14.06
32
Perforated Notepad, Wide Ruled White 8 1/2in.
Pck
10
$6.95
$7.03
$6.65
$10.04
$9.12
$4.32
33
Pad Post -it 3 x 3 12/PK
Pck
10
$12.63
$15.97
$11.22
$10.95
$11.36
$11.36
34
lPad, Post -it, 1.5in. x 211n. 12/PK
Pck
10
$5.15
$1.37
$5.77
$4.35
$4.63
$3.85
35
Spiral Steno Book GreggRule 6 in. x 9 in. Gree
Each
10
$1.04
$1.14
$2.50
$1.01
$1.24
$1.24
36
Adding Machine Tae 2 1/4 in. W x 150 ft. L
Each
67
$0.90
$0.37
$1.56
$4.66
$1.55
$0.34
37
Pens Soft Feel Rubberized Non -slip, Nonrefillabl
BOX
39
$6.24
$7.20
$7.99
$5.59
$5.19
$5.19
38
Paper Mate Clickster Mechanical Pencil Smoke
Each
10
$2.56
$3.87
$1.05
$3.79
$3.79
39
Paper Mate Lead and Eraser Refill .05mm 105
Each
10
$3.74
$3.63
$3.95
$1.88
$1.88
40
Highlighters, Flourescent Yellow Chisel Tip,12
BOX
10
$4.10
$4.17
$5.90
$3.52
$1.83
41
Hi hli hters Assorted Dozen
BOX
10
$7.20
$7.04
$5.31
$3.53
$1.83
42
Shar ie Precision Ultra Fine Permanent Marker
BOX
10
$8.28
$7.55
$8.05
$7.15
$6.49
43
Pen Bali oint Round Stick Med., Black
DOZ
89
$1.86
V$405
$2.99
$1.57
$1.55
$1.45
44
Pen Ball oint Cushion Ret. Black
DOZ
97
$1.86
$7.99
$14.76
$5.19
$5.19
45
Hi hli hter Pen St le, FYW
DOZ
10
$4.58
$2.98
$4.14
$3.57
$3.57
46
Pen Ball oint Round Stick Med. Blue
DOZ
10
$1.86
$2.15
$1.57
$1.53
$1.06
47
Pen Roller Retrac Gel Black
DOZ
25
13.85
$11.32
8.05
$11.20
$11.20
48
Full StriStandard Sta ler 210 Ca aci
Each
1 $5.80
.$8.86
$3.77
$11.96
$10.11
49
Swin line O lima 45 Electric Stapler, 45 Sheet C
Each
1 $96.05
$92.73
$62.00
$57.10
$69.70
$69.70
50
Victor 12 Digit Commercial Printing Calculator, 2
Each
10
$156.24
$138.88
$170.00
$156.98
$199.99
$199.99
51
#10 4 1/8 in. x 9 1/2 in. Security Tint Envelopes,
BOX
33
$19.04
$17.91
$17.63
$41.08
$16.43
$7.12
52
Staple, Standard Size, 5M
BOX
41
$0.88
$0.56
$1.25
$0.80
$1.43
$0.86
53
Small Binder Clip, 3/4 in. Width 3/8 in. Capacitv,
BOX
21
$0.29
$0.20
$0.19
$0.26
$0.85
$0.12
54
Medium Binder Clip 1 1/4in. Width with 5/8in. cap
BOX
19
$0.65
$0.56
$0.75
$1.24
$12.49
$4.96
55
Lar a Binder Clip, 2 in. Width, 1 in. Capacity, 12
Pck
15
$1.65
$1.59
$1.45
$1.57
$3.42
1$0.94
56
Paper Clips Smooth Finish Small Silver, 100 pe
Pck
10
$1.65
$1.39
$1.32
$1.70
$2.10
$2.07
57
Paper Clips, Smooth Finish, Jumbo Silver, 100 p
Pck
10
$4.99
$4.18
$4.03
$4.30
$4.67
$0.51
58
Address Label 1 x 2 5/8 in., Compatible with Lase
BOX
10
$26.69
$5.10
$21.93
$21.61
$22.92
$3.98
59
White Filing Labels 1/3 Cut Compatible with Las
Pck
10
$16.95
$5.91
$12.49
$11.94
$5.25
$8.54
60
Kraft Clasp Envelopes, 9 in. x 12 in. Double Pro
nBOX
10
$7.69
$6.70
$6.37
$7.01
$17.49
$6.23
61
1 -Line Correction Tape Dispenser
Each
10
1$2.71
$1.74
$1.69
$1.64
$1.00
$0.66
62
12 Sheet 3 Hole Punch Ad'ust to Punch 2 or 3 H
Each
1 $4.95
$4.49
$3.31
$4.60
$6.49
$6.49
63
Invisible Tae 3/4 in. x 1,000 in. 1 Core 6 pack
Pck
10
$7.10
$7.35
$2.75
$4.65
$10.29
1$3.75
64
Correction Fluid Bright White 22 ml Fast Drying
Each
10
$1.64
$0.66
$1.16
$1.04
$2.18
$1.03
65
Envelope Moistener with AdhesiveApplicator En
Each
10
$1.82
$1.95
$1.28
$1.04
$0.37
$0.55
66
Clear Application Glue Stick, .26 oz 18 per pack
Pck
10
$6.82
$3.81
$5.13
$8.26
$5.46
$5.46
67
Stainless Steel Scissors 8 1/2 in. 3/4 in. Cut Ru
Each
1 $0.97
$1.50
$1.42
$1.20
$3.39
$0.89
68
Stainless Steel Ruler, cork back 18 in. Long with
Each
10
$5.43
$5.11
$2.91
$2.87
$2.73
$2.73
69
Hardboard Clipboard, Standard Clip, Holds up to
Each
33
$7.30
$2.49
$1.25
$0.81
$1.09
$0.87
70
Nesting plastic letter trays, 2 trays, black
Each
1 $7.30
$2.49
$12.50
$12.59
$2.35
$1.87
71
Petite Covered Tray Card File 250 2 1/4 in. x 4 in
Each
1 $16.88
$15.95
$13.99
$12.32
$10.01
1$10.01
72
Calculator Ribbon Nylon, Black & Red
Each
10
$1.87
1.56
$1.45
$0.82
$1.84
$0.74
73
Core Desk Tape Dispenser, for Tae 1 /2 in. x 3/4
Each
10
$1.67
1.33
$3.15
$1.82
1$2.74
1$1.01
Specification Responses
Butler Business
Products, LLC
City Office
Supply
Standard
Office
Products
Office Depot,
Inc
Staples Contract Staples -
& Commercial NJPA
74
#17 Standard Daily Calendar Base Holds up to 3
Each
10
$11.32
$2.57
$11.50
$9.02
$4.19
$5.09
75
One Color desk daily calendar refill 3 1/2 in. x 6 i
Each
10
$1.70
$1.67
$1.75
$1.54
$3.40
$3.40
76
Two Color Desk Pad Calendar Non-refillable 22
Each
10
$2.85
$6.04
$7.50
$8.43
$5.81
$6.41
77
Alkaline, AA batteries, 24 Pack
Pck
10
1$10.99
$16.75
$15.99
$13.40
$21.49
$15.99
78
Assorted Color Bright Flags Value Pack 1 in. Fla
Pck
10
$7.87
$9.35
$6.56
$6.57
$6.63
$6.63
79
Tackless Lift off Compatible Correction Tae for
Pck
10
$9.40
.07
$3.75
9.98
13.39
$11.29
80
lRubber Bands Size 64 3 1/2 x 1/4 in. x 1/32 in.
BOX
10
$3.18
$3.04
2.11
2.43
$3.32
$1.73
81
HP 61XL Black Ink Cartridge, High Yield
Each
27
$31.90
$28.79
$27.74
$27.87
$28.89
$24.36
82
HP 950 BLACK INK
Each
25
$26.90
$23.73
$26.99
$22.33
$26.99
$26.73
83
HP Q1338A BLACK TONER
Each
17
$192.90
$163.63
$162.00
$167.49
$140.97
$117.83
84
LEX TONER HI YLD T640/642/644
Each
4$463.90
$140.86
$445.00
$180.94
$304.57
$187.84
85
HP 305A CF370AM TONER 3/PK
Each
5.$323.90
$296.90
$300.00
$285.83
$323.99
$323.99
86
HP CE262A TONER YELLOW
Each
41$290.90
$253.00
$256.00
$256.82
$237.77
$204.41
87
HP CE263A TONER MAGENTA
Each
41$290.90
$253.00
$256.00
$256.83
$237.77
$202.04
88
HP CE261 A TONER CYAN
Each
4$290.90
$253.00
$256.00
$256.83
237.77
$201.80
89
REMAN TNR HP CC530A/CAN 118BLK
Each
11
$89.99
$87.30
$110.00
$74.28
$101.61
$101.61
90
HP Q5942A BLACK TONER
Each
7$186.90
$158.85
$155.00
$162.40
$136.71
$122.11
91
HP 305X CE410XD 2/PK TNR HY
Pck
5$186.90
$170.67
$172.00
$160.25
$157.90
$155.52
92
HP 951 COLOR INK 3 PACK
Pck
16
$56.90
$51.30
$57.00
$48.91
$56.99
$56.99
93
BROTHER TN450 HY BLACK TONER
Each
19
$68.40
$49.86
$54.26
$46.48
$30.47
$30.99
94
Premium Dry Erase Board Porcelain/Steel 48 in
Each
1.$342.45
$127.31
$197.11
$278.73
$108.49
$82.74
95
Easy Clean Dryearse Board 211. X 3ft. AL
Each
8$62.92
$14.80
$40.46
$41.39
$42.39
$21.94
96
Deluxe Reversible Boards 4x6 Whiteboard & Cor
Each
1 $643.50
$549.00
$36.84
$634.15
$849.99
$568.09
97
Lanyard, ID Holder Std., BK
Pck
1 $4.45
5.60
$10.99
$2.60
$2.63
$2.40
98
Cleaner TV Screen 15 Wipes/PK
Pck
10
$6.50
$4.10
$4.67
$2.88
$0.82
$0.99
99
Electronic Label Maker
Each
1 $34.97
$31.92
$27.79
$26.55
$29.99
$29.99
100
Front Loading Cross Cut Shredder, 24 Sheet Ca
pEach
1 $284.73$302.25
$220.00
$1 535.51
$270.60
$252.81
101
Textured Powder Free Disposable Nitrile Gloves
Box
32
$74.85
$3.8656
$24.50
$5.00
$3.19
$3.54
102
DOD 10500 5 Shelf Bookcase MAH
Each
3$431.01
$335.00
$350.00
1$350.49
$285.89
$230.00
103
Economy Storage File Legal, Lift off Lid 15x10x
CTN
10
$39.70
348.80
$32.71
$37.09
$53.21
$53.21
104
Water Nestle Pure Life. 5L 24/CT DEP
CS
25
$6.99
$5.33
$4.99
$3.17
$5.43
$5.43
105
7 oz. Plastic Cup, 100/PK
Pck
10
$3.25
$4.38
$24.21
$11.62
$2.04
$2.04
106
Recycled, 30% Post-Consumer Content Copy P
CTN
291
$38.90
$28.35
$36.00
$35.65
$45.55
$34.59
107
8.5X11 30% REC COPY, 20# 92 Bright, 500/R
MRM
453
$3.90
$2.83
$3.60
$3.57
$4.28
$3.73
108
8.5X11 20# 92 Bright, COPY 5000/CS
CTN
168
$31.50
$28.35
$27.50
$33.34
$42.74
$31.99
109
11x17 20# Copy Paper 2500/CS
CTN
10
$46.00
$41.00
$42.00
$35.99
$177.90
$96.30
110
8.5x14 20#, Copy Paper 5000/CS
CTN
10
$56.00
$53.00
$50.00
$46.10
$57.48
$52.13
111
8.5X11 Lazer Jet Paper, 24#, 98 Bright, 500/RM
RM
27
$99.90
$6.20
$7.50
$5.55
$5.33
$5.63
112
Computer Paper 2 700/CTN 14-7/8 x 11 1 Par
CTN
83
$56.20
$64.75
$43.78
$72.74
$49.06
$49.06
113
Recycled, 100% Post-Consumer Content Copy
CTN
25
$57.05
$64.75
$52.50
$44.51
$56.01
$50.78
114
SONY 10OPK DVD+R SPINDLE
Pck
121
$52.09
$33.15
$29.00
$15.76
$19.31
$19.31
115
CD/DVD Storage Envelopes with Po Window, 5
Pck
10
2.95
$6.50
$4.81
$2.80
3.40
$2.75
116
CD-R, 52X Speed, 700MB/80 Min, 100 Pack
Pck
10
$36.10
$25.60
$26.50
$18.42
$14.37
$14.37
117
Electronic Ease-of-Use TabletopAutoFolder, 6-F
Each
1 $1,729.00
$1,199.00
$1,950.00
$1,397.99
$1 385.33
$1,385.33
118
Travel USB Flash Drive 8GB USB 2.0
Each
1 $11.99
$5.50
$16.00
$4.35
$7.55
$7.55
119
Optical Mouse - Wireless
Each
1 $20.88
$18.00
$29.00
$22.37
$9.95
$9.95
120
Calculator -10 Character
Each
10
$8.59
$7.20
$8.00
$6.38
10.95
1$5.66
Extended Totals $8076.44 $6450.67 $6812.60 $7779.51 $6833.76 $5943.62
April 14, 2020
City of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Tel: 281.652.1600
pearlandtx.gov
Staples Advantage
Attn: Rob Dean
500 Staples Drive
Farmingham, MA 01702
Reference: Contract Renewal for Purchase of Office Supplies
Dear Mr. Dean,
Please be advised that the City of Pearland City Council approved a contract renewal for the
Purchase of Office Supplies with Staples Advantage. The prices and provisions of the
agreement are based on the NJPA Contract #010615 -SCC; City of Pearland City Council
Resolution #R2020-54. The details of our agreement are as follows:
DATE ORIGINAL CONTRACT AWARDED: April 15, 2015
CONTRACT RENEWAL BEGINS: April 10, 2020
CONTRACT RENEWAL ENDS: April 09, 2021
The NJPA Contract includes a Volume Rebate on Net Sales, and will be based on annual usage
starting with the first order that was placed under the NJPA contract in 2015.
All deliveries must be made to the office/department that placed the order. The City of Pearland
reserves the right to terminate the contract without cause upon written notice thirty (30) days prior
to the date of termination.
If you need any further information, please contact the Purchasing Division at (281) 652-1790.
Sincerely,
Julie Blackmore
City of Pearland
Contract Administrator
cc: Patrick Shapland