R2020-089 2020-06-08RESOLUTION NO. R2020-89
A Resolution of the City Council of the City of Pearland, Texas, awarding a bid
for custodial services associated with City Facilities to A & A Cleaning
Services, in an estimated amount of $400,000.00, beginning July 7, 2020
through July 6, 2021.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City recently opened bids for custodial services, and such bids have
been reviewed and tabulated.
Section 2. That the City Council hereby awards the bid to A & A Cleaning Services, in
the estimated unit amounts reflected in Exhibit "A" attached hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for custodial services.
PASSED, APPROVED and ADOPTED this the 8th day of June, A.D., 2020.
TOM REID
MAYOR
AT T:
R ROAN, TRMC, CMC IR LA
CITY SECRETARY F ; '••.; I,••,,
APPROVED AS TO FORM: =►— ; N
.0
DARRIN M. COKER
CITY ATTORNEY"""'""""`
1 -
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
General Services Contract
This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor.
The City and Contractor agree to the terms and conditions of this Contract, which consists of the
following parts:
I. Summary of Contract Terms
Il. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
I. Summary of Contract Terms
Contractor: A&A Cleaning Services
2810 Wagon Trail
Pearland, TX 77584
Description of Services: Contractor will provide custodial services associated with City
facilities, for the City of Pearland, as needed, per the specifications
of Bid #0320-31, R2020-89.
Contract Type: Unit Price Contract, Estimated Amount of $400,000.
Effective Date: July 7,2020
Termination Date: July 6, 2021
Renewal: Two renewal options available, upon the mutual agreement of both
parties.
11. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF PEARLAND:
JohnMccarter°"�_ 7-2-2020
�P<
Assistant Finance Director Date
*Si by: Date: b1(0
ty Manager1
Assistant City`Manag
Director
Superintendent/Manager
C CTOR:
Title:
Date: G� ,
*Contract Signature Authority: Superintendent/Manager -$5,999 or less
Director - $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution - $50,000+
Page 1 of 5
Ill. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as
described in Exhibit A, attached hereto.
B. Services and Payment Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing. The City shall pay
Contractor for the Services in accordance with the terms of this Contract, but all payments to
be made by the City to Contractor, including the time of payment and the payment of interest
on overdue amounts, are subject to the applicable provisions of Chapter payment
of of the
Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract
as provided in this paragraph if the other party fails to comply with its terms. The
party alleging the default will give the other party notice of the default in writing citing
the terms of the Contract that have been breached and what action the defaulting
party must take to cure the default. If the party in default fails to cure the default as
specified in the notice, the party giving the notice of default may terminate this
Contract by written notice to the other party, specifying the date of termination.
Termination of this Contract under this paragraph does not affect the right of either
party to seek remedies for breach of the Contract as allowed by law, including any
damages or costs suffered by either party.
(3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required
Contract payment for that successive fiscal year and there are no funds from the City's
sale of debt instruments to make the required payment, then this Contract
automatically terminates at the beginning of the first day of the City's successive fiscal
year of the Contract for which the City has not appropriated funds or otherwise
provided for funds to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual
or compensatory damages, loss, or costs arising from the performance of this Contract or s not
that provides for contractual indemnity by one party to the other party to this Contract i
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for
defending against and liable for paying any claim, suit, or judgment for damages, loss, or
costs arising from that party's negligent acts or omissions in the performance of this Contract
in accordance with applicable law. This provision does not affect the right of either party to
this Contract who is sued by a third party for acts or omissions arising from this Contract to
bring in the other party to this Contract as a third -party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written
consent of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas
and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction
located in or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations, or contracts, either written
or oral. This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to
supervise, direct, or control the Contractor or Contractor's officers or employees in the
means, methods, or details of the work to be performed by Contractor under this Contract.
The City and Contractor agree that the work performed under this Contract is not inherently
dangerous, that Contractor will perform the work in a workmanlike manner, and that
Contractor will take proper care and precautions to insure the safety of Contractor's officers
and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action, to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties. The parties will each pay one-
half of the mediator's fees.
J. Attorney's Fees Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or
be entitled to an award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract
are part of this Contract. Any provision contained in the Contractor's Additional Contract Documents
that conflicts with this Contract shall have no legal effect.
A. Contractor's Additional Contract Documents:
1. The contractor's response to Bid #0320-31 shall be construed as additional contract
documents.
2. Executed Contractor Insurance Requirements & Agreement (required insurance
certificate[s] shall be in possession of City at actual commencement of work).
B. City's Additional Contract Documents:
1. Scope of Services as listed on the attached.
EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services shall consist of the contractor providing custodial services associated with City
facilities for the City of Pearland, as needed, per the specifications of Bid #0320-31. Pricing is as
follows per contractor's response to the same, as listed below:
Bid # 1 0320-31
Title Custodial Services at City Facilities
LINE ITMES
Line Description
1 CUSTODIAL SERVICES AT CITY FACILITIES
1.1 Animal Control
1.2 City Hall
1.3 City Hall Annex
1.4 Tom Reid Library
1.5 Delores Fenwick Nature Center
1.6 Facility Management Office
1.7 Fire Administration
1.8 Jail (at Public Safety Building)
1.9 Public Works Annex
1.10 Fleet Maintenance
111 Melvin Knapp Activity Center
1.12 Parks Maintenance
1.13 Public Works Service Center
1.14 Hillhouse Engineering Trailers
1.15 Traffic Operations & Maintenance
1.16 Westside Events Center
1.17 Westside Library
1.18 Convention & Visitors Bureau
2 CUSTODIAL SERVICES AT RECREATION CENTER
AND NATATORIUM
2.1 Recreation Center and Natatorium, Per Month
2.2 Porter/Custodian to Provide Extra Services, As
Needed, Per Hour
2.3 Strip, Wash and Wax Vinyl Composition Tile
(VCT) Flooring, As Needed, Per Square Foot
2.4 Strip, Wash and Wax Resilient Stone Flooring,
As Needed, Per Square Foot
2.5 Shampoo Carpet Flooring. As A Possible
Extra/Separate Service, As Needed
2.6 Vacuum Track Flooring. Pricing As A Possible
Extra/Separate Service, As Needed
2.7 Clean All Exterior Windows of RCN
3 QUARTERLY FLOOR CLEANING AT FIRE
STATIONS
3.1 Fire Station #1
UOM QTY Unit Extended
1 $256,560.00
Month
12
$615.00
Month
Month
12
$3,875.00
12
$2,550.00
Month
Month
Month
Month
12�
$2,265.00
12
$950.00
12
$750.00
12
$1,685.00
Month
Month
12
$950.00
12
$400.00
Month
12
_12'-
$675.00
Month
$1,475.00
Month
12t
$625.00
Month
12 �
$1,025.00
Month
12
$650.00
Month
Month
12 \
12 N
$555.00
$815.00
Month
12
$1,235.00
Month
12--
$285.00
1
1
$84,281.81
Month 12 $6,660.00
Hour 1 $16.85
Sq Ft 4971, $0.25
Sq Ft 11053k I $0.15
Sq Ft 45'58, 1 $0.12
Sq Ft 19401 1 $0.00
Lot 1 $975.00
1 11 $40,000.00
Qtr 14 ' ' 1 $1,000.00
3.2
Fire Station #2
Qtr
3.3
Fire Station #3
Qtr
3.4
Fire Station #4
Qtr
3.5
Fire Station #5
Qtr
4
SPECIAL EVENTS - AS NEEDED
1
4.1
RCN: Full Multi -Purpose Room
EA
4.2
RCN: One Section of Multi -Purpose Room
EA
4.3
RCN: Basketball Court; 1 Court; 1/2 of the Gym
EA
10
Space
10
4.4
RCN: Basketball Court; 2 Courts; Entire Gym
EA
6
Space
41
4.5
RCN: Activity Room
EA
4.6
RCN: Lounge
EA
4.7
RCN: Rec Room
EA
4.8
RCN - Porter Service
EA
4.9
Natatorium
EA
4.10
Natatorium - Porter Service
EA
4.11
Westside Event Center
EA
4.12
Westside Event Center - Porter Service
EA
4.13
Melvin Knapp Activity Center
EA
4.14
Melvin Knapp Activity Center -Porter Service
EA
4
$2,000.00
4
$2,000.00
4
$2,500.00
4 \
$2,500.00
1
6
$100.00
6
$50.00
6
$100.00
6
$200.00
6 1
$100.00
6 _
$25.00
6
$75.00
10
$16.85
10
$16.85
10
$16.85
6
$150.00
41
$16.85
10
$130.00
5 -__ 1
$16.85
Total
757.15
96
Bid # 0320-31
Title Custodial Services at City Facilities
LINE ITMES
tXnlblt "A"
Caring Commercial Ambassador Services. A & A Cleaninq Services IZSAM Clean Houston
Line Description UOM QTY
Unit
Extended
Unit
Extended
Unit
Extended
Unit
Extended
1
CUSTODIAL SERVICES AT CITY FA
1
$201,300.00
$229,875.60
$256,560.00
$293,148.00
1.1
Animal Control
Month
12
$400.00
$481.00
$615.00
$859.00
1.2
City Hall
Month
12
$3,250.00
$3,490.53
$3,875.00
$4,437.00
1.3
City Hall Annex
Month
12
$2,250.00
$2,925.24
$2,550.00
$3,687.00
1.4
Tom Reid Library
Month
12
$2,600.00
$3,600.56
$2,265.00
$3,210.00
1.5
Delores Fenwick Nature Center
Month
12
$700.00
$727.17
$950.00
$1,299.00
1.6
Facility Management Office
Month
12
$325.00
$57.73
$750.00
$277.00
1.7
Fire Administration
Month
12
$1,562.50
$2,194.99
$1,685.00
$1,600.00
1.8
Jail (at Public Safety Building)
Month
12
$400.00
$152.84
$950.00
$900.00
1.9
Public Works Annex
Month
12
$400.00
$192.44
$400.00
$344.00
1.10
Fleet Maintenance
Month
12
$400.00
$192.44
$675.00
$647.00
1.11
Melvin Knapp Activity Center
Month
12
$812.50
$1,183.25
$1,475.00
$1,570.00
1.12
Parks Maintenance
Month
12
$425.00
$252.57
$625.00
$575.00
1.13
Public Works Service Center
Month
12
$425.00
$500.34
$1,025.00
$1,000.00
1.14
Hillhouse Engineering Trailers
Month
12
$250.00
$692.77
$650.00
$810.00
1.15
Traffic Operations & Maintenance
Month
12
$750.00
$942.94
$555.00
$550.00
1.16
Westside Events Center
Month
12
$400.00
$300.68
$815.00
$788.00
1.17
Westside Library
Month
12
$1,100.00
$1,202.73
$1,235.00
$1,596.00
1.18
Convention & Visitors Bureau
Month
12
$325.00
$66.08
$285.00
$280.00
2
CUSTODIAL SERVICES AT RECREA
1
1
$88,090.71
$123,456.48
$84,281.81
$62,850.10
2.1
Recreation Center and Natatorium,
Per Month
Month
12
$7,000.00
$9,550.04
$6,660.00
$4,500.00
2.2
Porter/Custodian to Provide Extra
Services, As Needed, Per Hour
Hour
1
$15.00
$16.50
$16.85
$21.84
2.3
Strip, Wash and Wax Vinyl
Composition Tile (VCT) Flooring, As
Needed, Per Square Foot
Sq Ft
4971
$0.15
$0.30
$0.25
$0.25
2.4
Strip, Wash and Wax Resilient Stone
Flooring, As Needed, Per Square Foot
Sq Ft
10535
$0.15
$0.30
$0.15
$0.20
2.5
Shampoo Carpet Flooring. As A
Possible Extra/Separate Service, As
Needed
Sq Ft
4558
$0.10
$0.30
$0.12
$0.18
2.6
Vacuum Track Flooring. Pricing As A
Possible Extra/Separate Service, As
Needed
Sq Ft
9401
$0.01
$0.30
$0.00
$0.07
2.7
IClean All Exterior Windows of RCN
Lot
1
$1,200.00
$975.00
$4,000.00
3
QUARTERLY FLOOR CLEANING AT
1
1
$5,040.00
$6,229.44
$40,000.00
$34,624.00
3.1
Fire Station #1
Qtr
4
$160.00
$197.76
$1,000.00
$1,000.00
3.2
Fire Station #2
Qtr
4
$300.00
$370.80
$2,000.00
$2,200.00
3.3
Fire Station #3
Qtr
4
$300.001
$370.801
$2,000.00
$3,000.00
LINE ITMES
txnibit "A"
Caring Commercial Ambassador Services, A & A Cleaninq Services IZSAM Clean Houston
Line Description UOM QTY
Unit
Extended
Unit
Extended
Unit
Extended
Unit
Extended
3.4
Fire Station #4
Qtr
4
$180.00
$222.48
$2,500.00
$1,100.00
3.5
Fire Station #5
Qtr
4
$320.00
$395.52
$2,500.00
$1,356.00
4
SPECIAL EVENTS - AS NEEDED
1
1
$5,135.00
$1,600.50
$6,757.15
$12,512.00
4.1
RCN: Full Multi -Purpose Room
EA
6
$75.00
$16.50
$100.00
$136.00
4.2
RCN: One Section of Multi -Purpose
Room
EA
6
$50.00
$16.50
$50.00
$100.00
4.3
RCN: Basketball Court; 1 Court; 112 of
the Gym Space
EA
6
$75.00
$16.50
$100.00
$113.00
4.4
RCN: Basketball Court; 2 Courts;
Entire Gym Space
EA
6
$100.00
$16.50
$200.00
$226.00
4.5
RCN: Activity Room
EA
6
$50.00
$16.50
$100.00
$136.00
4.6
RCN: Lounge
EA
6
$25.00
$16.50
$25.00
$68.00
4.7
RCN: Rec Room
EA
6
$50.00
$16.50
$75.00
$113.00
4.8
RCN - Porter Service
EA
10
$15.00
$16.50
$16.85
$100.00
4.9
Natatorium
EA
10
$15.00
$16.50
$16.85
$226.00
4.10
Natatorium - Porter Service
EA
10
$15.00
$16.50
$16.85
$100.00
4.11
Westside Event Center
EA
6
$125.00
$16.50
$150.00
$145.00
4.12
Westside Event Center - Porter
Service
EA
4
$15.00
$16.50
$16.85
$100.00
4.13
Melvin Knapp Activity Center
EA
10
$125.00
$16.50
$130.00
$113.00
4.14
Melvin Knapp Activity Center - Porter
Service
EA
5
$15.00
$16.50
$16.85
$100.00