R2020-115 2020-06-22RESOLUTION NO. R2020-115
A Resolution of the City Council of the City of Pearland, Texas, awarding a unit
price maintenance and repair bid for HVAC Systems & Ice Machines to TD
Industries, in the estimated amount of $202,000.00, for the period beginning
July 1, 2020 through June 30, 2021.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City solicited bids for unit supply pricing associated with HVAC & Ice
Machine repair and maintenance services, and such bids were evaluated.
Section 2. That the City Council hereby awards a contract to TD Industries, in the unit
supply amounts reflected in Exhibit "A" attached hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for HVAC & Ice Machine repair and maintenance services.
PASSED, APPROVED and ADOPTED this the 22nd day of June, A.D., 2020.
TOM REID
MAYOR
ATTEST:
CRYSTAL ROAN, TR
CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
10 June 2020
To: Mayor and City
MemoCouncil members
Background information
//1forthcoming to you for award
To: Clay Pearson, City Manager of HVAC system services.
From: Jack Enoch s FMP, Facil' es Services Manager
CC: Trent Epperson, A istant City Manager
Clarence Wittw , Director of Public Works
David Van Ri r, Assistant Director of Public Works
Date: June
Re: City Quarterly Preventative Maintenance and Repairs
associated with HVAC Systems and Ice Machines Contract
Purpose
The intent of this memorandum is to provide information on a recommendation to enter into a
contract for basic Heating, Ventilation and Air Conditioning (HVAC) Refrigeration Systems
quarterly preventative maintenance and repair services at twenty-five (25) City facilities as well
as for preventative maintenance services and individual service repairs for seventeen (17) Ice
Machines.
Background
The services of a contract commercial air conditioning and heating services firm are used to
provide basic Heating, Ventilation and Air Conditioning (HVAC) Refrigeration Systems quarterly
preventative maintenance and repair services at twenty-five (25) City facilities as well as for
preventative maintenance services and individual service repairs for seventeen (17) Ice
Machines. The quarterly preventative maintenance and repair contract will allow staff to maintain
all City HVAC Refrigeration Systems and Ice Machine equipment preserving these key physical
assets by identifying and addressing issues before they occur and having faster response times
to repairs.
Upcoming Request for Consideration
Nine (9) sealed bids were received May 5, 2020 with two (2) of the nine being noncompliant, for
quarterly preventative maintenance and repair of HVAC Refrigeration Systems and
repair/maintenance of Ice Machines at City facilities, per the specifications of City Bid No. 0420-
36. Bid notices were provided to prospective bidders via public notice in newspaper of record and
posted on the City's electronic bidding website in accordance with City Purchasing Policy.
RFP Evaluation
Public Works Facilities Management staff evaluated bid responses received pursuant to the best
value criteria stated in bid specifications, including pricing, warranty, qualifications, experience
with City or similar work scope with other multi -facility clients, licenses, methodology and
background checks for employees and compliance to bid requirements.
During the evaluation of the seven (7) proposal submissions it was noted the second low proposer
receiving the highest evaluation score that reflects: Relationship with other governmental entities
(PISD), higher qualifications, longer warrant period (1 year labor & 1 year parts), and compliance
to bid requirements. The lowest proposer receiving the second highest score reflects: shorter
warranty period (30 days labor & 1 year parts) and a lower score on compliance to bid
requirements. The incumbent (Lee Thompson) scored third highest partially due to being forth
highest in bid cost, The scoring process took these and other compliance to bid requirements into
consideration during the scoring process for all seven (7) responses.
Bidder
TDlndustries
Fort Bend Mechanical
Lee Thompson
Star Services
A/UV Mechanical
Entech Sales
National Mechanical
Overall Prices as Proposed I Evaluation
$123,176.50
86.21
$114,582.79
82.50
$158,079.00
80.12
$153,453.00
71.87
$188,080.00
70.62
$170,497.00
70.13
$162,368.78
69.98
Scope of contract
The contract covers HVAC preventative maintenance and repair services for planned work,
maintenance work and emergency repairs at twenty-five City facilities and seventeen ice
machines with an emergency response time with -in two hours, to any related HVAC and Ice
Machine emergency outage. This contract is to be shared and reported to the water production,
water reclamation facilities, and facilities management divisions that require these services. The
services include: filter changes, coil cleanings, compressor checks and replacements, electrical
component checks, refrigerant checks and tune-ups, oil changes, and installations of: duct work,
electrical wiring, condensing units, heating units, evaporator coils, actuators, valves, fan motors,
blower motors, heating elements and thermostatic controls.
Recommended Award
At the June 22, 2020 Council Meeting, staff will be recommending an award of the contract to
TDlndustries based on being the highest -ranked offeror, and overall best value for the city.
TDlndustries was established in 1946 and has contracts with Pearland Independent School
District as well as others around the Houston area. They also have an Electrical, Plumbing, and
Construction divisions under the same roof, making them an ideal choice for this contract. Public
Works staff is confident that TDlndustries can perform the work necessary to maintain and repair
all the city's HVAC and refrigeration equipment.
The recommended award amount is $202,000 which provides approximately $78,823 above the
proposal amount to account for additional HVAC equipment added in FY20 such as the
Recreation Center (previously included with the specialized Natatorium units under a different
contractor) and Fire Station#1 to the Preventative Maintenance list, unexpected equipment
repairs and replacements. This is comparable to the past two years spend of approximately
$160,000 - $190,600. The City will only pay the actual amount for services rendered.
0420-36 HVAC Repairs and Quarterly
Preventative Maintenance of HVAC Systems and
Bid # Ice Machines
Line Items
Resolution No. R2020-115
EXHIBIT A
fort bend mechanical Houston (Star Service The Lee Thompson
and construction LLC TDlndustries* Incl Company
Line Description UOM QTY
Unit
Extended
Unit
Extended
Unit
Extended
Unit
Extended
QUARTERLY PREVENTATIVE MAINTENANCE
1
OF HVAC SYSTEMS
PKG
$72,329.24
$70,560.00
$90,413.00
$94,384.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT CENTENNIAL
1.1
PARK
QTRS
4
$351.00
$130.00
$93.75
$125.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT ANIMAL
1.2
CONTROL CENTER
QTRS
4
$599.50
$300.00
$468.00
$385.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT DELORES
1.3
FENWICK NATURE CENTER
QTRS
4
$462.63
$275.00
$603.50
$579.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT PARKS
1.4
MAINTENANCE BLDG.
QTRS
4
$369.00
$168.00
$212.00
$149.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.5
FOR HVAC EQUIPMENT AT FLEET DEPT.
QTRS
4
$230.00
$130.00
$117.00
$110.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT PUBLIC WORKS
1.6
ADMIN.
QTRS
4
$594.75
$1,200.00
$669.50
$490.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT PUBLIC WORKS
1.7
ADDITION TO ADMINISTRATION
QTRS
4
$282.75
$195.00
$206.50
$135.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT PUBLIC WORKS
1.8
ANNEX BLDG.
QTRS
4
$304.00
$195.00
$210.50
$135.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT MELVIN KNAPP
1.9
SENIOR CENTER
QTRS
4
$661.13
$341.00
$580.75
$498.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.10
FOR HVAC EQUIPMENT AT FIRE STATION #1
QTRS
4
$1,199.30
$950.00
$1,246.50
$1,755.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.11
FOR HVAC EQUIPMENT AT FIRE STATION #2
QTRS
4
$1,156.80
$1,400.00
$937.00
$1,840.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.12
FOR HVAC EQUIPMENT AT FIRE STATION #3
QTRS
4
$1,155.50
$1,500.00
$902.50
$1,890.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.13
FOR HVAC EQUIPMENT AT FIRE STATION #4
QTRS
4
$385.50
$650.00
$513.75
$380.00
QUARTERLY PREVENTATIVE MAINTENANCE
--7
1.14
1 FOR HVAC EQUIPMENT AT FIRE STATION #5
QTRS
4
$729.50
$488.00
$773.75
$620.00
Line Items
fort bend mechanical
and construction LLC
Houston (Star Service The Lee Thompson
TDlndustries` Inc
Company
Line Description UOM QTY
Unit
Extended
Unit
Extended
Unit
Extended
Unit
Extended
QUARTERLY PREVENTATIVE MAINTENANCE
1.15
FOR HVAC EQUIPMENT AT FIRE/EMS ADMIN.
QTRS
4
$322.25
$170.00
$832.25
$475.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT PUBLIC SAFETY
1.16
BUILDING
QTRS
4
$1,934.00
$1,780.00
$3,255.00
$4,140.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT RECREATION
1.17
CENTER AND NATATORIUM
QTRS
4
$1,948.00
$1,850.00
$3,727.00
$3,510.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT RECYCLING
1.18
CENTER
QTRS
4
$290.00
$160.00
$201.00
$139.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.19
FOR HVAC EQUIPMENT AT CITY HALL
QTRS
4
$1,065.50
$1,600.00
$2,007.50
$936.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT CITY HALL
1.20
ANNEX
QTRS
4
$490.50
$800.00
$894.50
$939.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT TRAFFIC
1.21
OPERATIONS - HILLHOUSE
QTRS
4
$554.00
$660.00
$680.00
$435.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT TOM REID
1.22
LIBRARY
QTRS
4
$720.00
$700.00
$1,037.50
$728.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT WESTSIDE
1.23
LIBRARY
QTRS
4
$342.00
$200.00
$440.00
$289.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT EMERGENCY
1.24
COMMUNICATIONS BLDG.
QTRS
4
$294.50
$168.00
$194.50
$229.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.25
FOR HVAC EQUIPMENT AT NATATORIUM
QTRS
4
$1,639.00
$1,600.00
$1,774.00
$2,650.00
PERCENT MARKUP FOR
MATERIALS/SUPPLIES/PARTS QUARTERLY
PREVENTATIVE MAINTENANCE FOR HVAC
1.26
EQUIPMENT
QTRS
4
$1.20
$30.00
$25.00
$35.00
QUARTERLY PREVENTATIVE MAINTENANCE
2
OF ICE MACHINES
PKG
$9,474.80
$10,180.00
$14,575.00
$21,192.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINES AND RELATED
REFRIGERATION EQUIPMENT, AT
2.1
CENTENNIAL PARK
QTRS
4
$267.50
$155.00
$283.75
$440.00
Line Items
fort bend mechanical Houston (Star Service The Lee Thompson
and construction LLC TDlndustries* Incl Company
Line Description UOM QTY
Unit
Extended
Unit
Extended
Unit
Extended
Unit
Extended
QUARTERLY PREVENTATIVE MAINTENANCE
2.2
FOR ICE MACHINE AT CITY HALL ANNEX
QTRS
4
$165.00
$155.00
$255.00
$440.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINE AT FIRE STATION #1,UNIT
2.3
#1
QTRS
4
$133.75
$180.00
$255.00
$350.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINE AT FIRE STATION #1,
2.4
UNIT #2
QTRS
4
$133.75
$210.00
$255.00
$350.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINE AT FIRE STATION #2,
2.5
UNIT #1
QTRS
4
$133.75
$180.00
$221.50
$350.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINE AT FIRE STATION #2,
2.6
UNIT #2
QTRS
4
$133.75
$210.00
$255.00
$350.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINE AT FIRE STATION #3,
2.7
UNIT #1
QTRS
4
$133.75
$185.00
$221.50
$350.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINE AT FIRE STATION #3,
2.8
UNIT #2
QTRS
4
$133.75
$210.00
$255.00
$350.00
QUARTERLY PREVENTATIVE MAINTENANCE
2.9
FOR ICE MACHINE AT FIRE STATION #4
QTRS
4
$165.00
$200.00
$255.00
$380.00
QUARTERLY PREVENTATIVE MAINTENANCE
2.10
FOR ICE MACHINE AT FIRE STATION #5
QTRS
4
$165.00
$205.00
$255.00
$380.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINES AND RELATED
REFRIGERATION EQUIPMENT, AT KNAPP
2.11
CENTER
QTRS
4
$267.50
$200.00
$340.00
$375.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINES AND RELATED
REFRIGERATION EQUIPMENT, AT FIRE
2.12
ADMIN. BLDG.
QTRS
4
$165.00
$200.00
$255.00
$350.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINES AND RELATED
REFRIGERATION EQUIPMENT, AT PUBLIC
2.13
SAFETY BLDG.
QTRS
4
$370.00
$225.00
$512.00
$798.00
PERCENT MARKUP FOR
MATERIALS/SUPPLIES/PARTS QUARTERLY
PREVENTATIVE MAINTENANCE FOR ICE
2.16
MACHINES
QTRS
4
$1.20
$30.00
$25.00
$35.00
Line Items
fort bend mechanical Houston (Star Service The Lee Thompson
and construction LLC TDlndustries* I ncl Company
Line Description UOM QTY
Unit
Extended
Unit
Extended
Unit
Extended
Unit
Extended
HOURLY RATE FOR REPAIRS TO ICE
repairs (after hours only) WITH QUANTITY FOR
1
MACHINES AND RELATED REFRIGERATION
15
$250.00
$3,750.00
$0.00
$0.00
$0.00
$0.00
$89.00
$1,335.00
3
EQUIPMENT
HOUR
1
$62.50
$99.00
$90.00
$89.00
REPAIRS: HVAC As Needed Services. Note: any
4
quantities listed are estimates.
PKG
1
$42,656.25
$55,837.50
$59,625.00
$58,164.00
4.1
Technician - Standard Hourly Rate
EA
300
$62.50
$18,750.00
$99.00
$ 29,700.00
$90.00
$ 27,000.00
$89.00
$ 26,700.00
4.2
Helper - Standard Hourly Rate
EA
50
$53.00
$ 2,650.00
$ -
$80.00
$ 4,000.00
$72.00
$ 3,600.00
Percent mark-up for materials/supplies/parts,
based on an annual spend of approximately
4.3
$50,000.**
EA
50
20%
$10,000.00
30%
$15,000.00
25%
$12,500.00
35%
$17,500.00
Technician Emergency Repair Rate (Rate which
4.4
will be charged after standard business hours).
EA
75
$93.75
$ 7,031.25
$148.50
$11,137.50
$135.00
$10,125.00
$89.00
$ 6,675.00
Helper Emergency Repair Rate (Rate which will
4.5
be charged after standard business hours).
EA
50
$79.50
$ 3,975.00
$ -
$120.00
$ 6,000.00
$72.00
$ 3,600.00
Minimum charge per call out for emergency
4.6
repairs (after hours only).
EA
1
$250.00
$ 250.00
1 $0.00
$ -
$0.00
$ -
$89.00
$ 89.00
4.6b
Original Total $124,522.79 $136,676.50 $164,703.00 $173,829.00
Minimum charge per call out for emergency
repairs (after hours only) WITH QUANTITY FOR
1
COMPARISON
15
$250.00
$3,750.00
$0.00
$0.00
$0.00
$0.00
$89.00
$1,335.00
* While TDlndustries does not use a Helper, they
do have a more specialized position of Chiller
Specialist with a rate of $109 per standard hour
and $163.5 for overtime when needed and
approved. Only applies to chiller equipment.
** Changed system calculation to be based on %
of markup. Initial download reflected the
vendor's % of markup as a dollar.
Adjusted Total $128,022.79 $136,676.50 $164,703.00 $175,075.00
0420-36 HVAC Repairs and Quarterly
Preventative Maintenance of HVAC Systems and
Bid # Ice Machines
Line Items
EXHIBIT A
National Mechanical Entech Sales and A/W Mechanical
Services, LLC Service Services, LP
Line Description UOM QTY
Unit
Extended
Unit
Extended
Unit
Extended
PREVENTATIVE MAINTENANCE
1
1QUARTERLY
OF HVAC SYSTEMS
PKG
$84,466.68
$110,572.00
$111,360.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT CENTENNIAL
1.1
PARK
QTRS
4
$105.00
$271.00
$350.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT ANIMAL
1.2
CONTROL CENTER
QTRS
4
$662.50
$970.00
$940.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT DELORES
1.3
FENWICK NATURE CENTER
QTRS
4
$593.00
$809.00
$940.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT PARKS
1.4
MAINTENANCE BLDG.
QTRS
4
$227.00
$406.00
$480.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.5
FOR HVAC EQUIPMENT AT FLEET DEPT.
QTRS
4
$122.00
$406.00
$460.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT PUBLIC WORKS
1.6
ADMIN.
QTRS
4
$715.00
$946.00
$940.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT PUBLIC WORKS
1.7
ADDITION TO ADMINISTRATION
QTRS
4
$227.00
$406.00
$470.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT PUBLIC WORKS
1.8
ANNEX BLDG.
QTRS
4
$261.00
$406.00
$470.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT MELVIN KNAPP
1.9
SENIOR CENTER
QTRS
4
$837.75
$946.00
$960.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.10
FOR HVAC EQUIPMENT AT FIRE STATION #1
QTRS
4
$933.44
$946.00
$1,480.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.11
FOR HVAC EQUIPMENT AT FIRE STATION #2
QTRS
4
$1,078.52
$946.00
$1,720.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.12
FOR HVAC EQUIPMENT AT FIRE STATION #3
QTRS
4
$1,080.12
$946.00
$2,020.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.13
FOR HVAC EQUIPMENT AT FIRE STATION #4
QTRS
4
$556.13
$544.00
$960.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.14
FOR HVAC EQUIPMENT AT FIRE STATION #5
QTRS
4
$789.00
$946.00
$970.00
National Mechanical Entech Sales and A/W Mechanical
Line Items Services, LLC Service Services, LP
Line Description UOM QTY
Unit
Extended
Unit
Extended
Unit
Extended
QUARTERLY PREVENTATIVE MAINTENANCE
1.15
FOR HVAC EQUIPMENT AT FIRE/EMS ADMIN.
QTRS
4
$278.00
$528.00
$570.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT PUBLIC SAFETY
1.16
BUILDING
QTRS
4
$3,837.72
$3,831.00
$2,480.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT RECREATION
1.17
CENTER AND NATATORIUM
QTRS
4
$3,183.35
$4,980.00
$4,540.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT RECYCLING
1.18
CENTER
QTRS
4
$227.00
$421.00
$470.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.19
FOR HVAC EQUIPMENT AT CITY HALL
QTRS
4
$1,068.75
$2,767.00
$1,570.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT CITY HALL
1.20
ANNEX
QTRS
4
$524.00
$935.00
$810.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT TRAFFIC
1.21
OPERATIONS - HILLHOUSE
QTRS
4
$278.00
$712.00
$700.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT TOM REID
1.22
LIBRARY
QTRS
4
$439.74
$1,030.00
$830.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT WESTSIDE
1.23
LIBRARY
QTRS
4
$315.00
$639.00
$520.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR HVAC EQUIPMENT AT EMERGENCY
1.24
COMMUNICATIONS BLDG.
QTRS
4
$210.00
$438.00
$500.00
QUARTERLY PREVENTATIVE MAINTENANCE
1.25
FOR HVAC EQUIPMENT AT NATATORIUM
QTRS
4
$2,566.00
$1,443.00
$1,670.00
PERCENT MARKUP FOR
MATERIALS/SUPPLIES/PARTS QUARTERLY
PREVENTATIVE MAINTENANCE FOR HVAC
1.26
EQUIPMENT
QTRS
4
$1.65
$25.00
$20.00
QUARTERLY PREVENTATIVE MAINTENANCE
2
OF ICE MACHINES
PKG
$9,119.60
$12,700.00
$27,280.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINES AND RELATED
REFRIGERATION EQUIPMENT, AT
2.1
CENTENNIAL PARK
I QTRS
1 4
$162.851
$210.00
$800.00
Line Items
National Mechanical Entech Sales and A/W Mechanical
Services, LLC Service Services, LP
Line Description UOM QTY
Unit
Extended
Unit
Extended
Unit
Extended
QUARTERLY PREVENTATIVE MAINTENANCE
2.2
FOR ICE MACHINE AT CITY HALL ANNEX
QTRS
4
$162.85
$210.00
$400.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINE AT FIRE STATION #1,UNIT
2.3
#1
QTRS
4
$162.85
$210.00
$400.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINE AT FIRE STATION #1,
2.4
UNIT #2
QTRS
4
$162.85
$210.00
$400.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINE AT FIRE STATION #2,
2.5
UNIT #1
QTRS
4
$162.85
$210.00
$400.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINE AT FIRE STATION #2,
2.6
UNIT #2
QTRS
4
$162.85
$210.00
$400.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINE AT FIRE STATION #3,
2.7
UNIT #1
QTRS
4
$162.85
$210.00
$400.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINE AT FIRE STATION #3,
2.8
UNIT #2
QTRS
4
$162.85
$210.00
$400.00
QUARTERLY PREVENTATIVE MAINTENANCE
2.9
FOR ICE MACHINE AT FIRE STATION #4
QTRS
4
$162.85
$210.00
$400.00
QUARTERLY PREVENTATIVE MAINTENANCE
2.10
FOR ICE MACHINE AT FIRE STATION #5
QTRS
4
$162.85
$210.00
$400.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINES AND RELATED
REFRIGERATION EQUIPMENT, AT KNAPP
2.11
CENTER
QTRS
4
$162.85
$420.00
$800.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINES AND RELATED
REFRIGERATION EQUIPMENT, AT FIRE
2.12
ADMIN. BLDG.
QTRS
4
$162.85
$210.00
$400.00
QUARTERLY PREVENTATIVE MAINTENANCE
FOR ICE MACHINES AND RELATED
REFRIGERATION EQUIPMENT, AT PUBLIC
2.13
SAFETY BLDG.
QTRS
4
$162.85
$420.00
$1,200.00
PERCENT MARKUP FOR
MATERIALS/SUPPLIES/PARTS QUARTERLY
PREVENTATIVE MAINTENANCE FOR ICE
2.16
MACHINES
QTRS
4
$162.85
$25.00
$20.00
Line Items
National Mechanical Entech Sales and A/W Mechanical
Services, LLC Service Services, LP
Line Description UOM QTY
JUnit
Extended
Unit
Extended
Unit
Extended
HOURLY RATE FOR REPAIRS TO ICE
repairs (after hours only) WITH QUANTITY FOR
MACHINES AND RELATED REFRIGERATION
15
$500.00
$7,500.00
$635.00
$9,525.00
$380.00
$5,700.00
3
EQUIPMENT
HOUR
1
$125.00
$90.00
$85.00
REPAIRS: HVAC As Needed Services. Note: any
4
quantities listed are estimates.
PKG
1
$101,075.00
$58,385.00
$58,355.00
4.1
ITechnician - Standard Hourly Rate
EA
300
$132.00
$39,600.00
$90.00
$27,000.00
$95.001
$28,500.00
4.2
Helper - Standard Hourly Rate
EA
50
$109.00
$ 5,450.00
$65.00
$ 3,250.00
$70.00
$ 3,500.00
Percent mark-up for materials/supplies/parts,
based on an annual spend of approximately
4.3
$50,000."*
EA
50
65%
$ 32,500.00
25%
$12,500.00
20%
$10,000.00
Technician Emergency Repair Rate (Rate which
4.4
will be charged after standard business hours).
EA
75
$198.00
$14,850.00
$135.00
$10,125.00
$143.00
$10,725.00
Helper Emergency Repair Rate (Rate which will
4.5
be charged after standard business hours).
EA
50
$163.50
$ 8,175.00
$97.50
$ 4,875.00
$105.00
$ 5,250.00
Minimum charge per call out for emergency
4.6
repairs (after hours only).
EA
1
$500.00
$ 500.00
1 $635.00
$ 635.00
$380.00
$ 380.00
4.6b
Original Tota $194,786.28 $181,747.00 $197,080.00
Minimum charge per call out for emergency
repairs (after hours only) WITH QUANTITY FOR
COMPARISON
15
$500.00
$7,500.00
$635.00
$9,525.00
$380.00
$5,700.00
* While TDlndustries does not use a Helper, they
do have a more specialized position of Chiller
Specialist with a rate of $109 per standard hour
and $163.5 for overtime when needed and
approved. Only applies to chiller equipment.
** Changed system calculation to be based on %
of markup. Initial download reflected the
vendor's % of markup as a dollar.
Adjusted Tot $201,786.28 $190,637.00 $202,400.00
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
General Services Contract
This Contract (Contract) is made between the City of Pearland, Texas (City),
and Contractor. The City and Contractor agree to the terms and conditions of this Contract, which
consists of the following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
I. Summary of Contract Terms.
Contractor: TDlndustries
9525 Derrington Rd.
Houston, TX 77064
Description of Services: Contractor will provide maintenance and repair for HVAC and ice
machines for the City of Pearland, as needed, per the specifications
of Bid #0420-36, R2020-115.
Contract Type: Unit Price Contract, Estimated Amount of $202,000.
Effective Date: July 1, 2020
Termination Date: June 30,2021
Renewal: Two renewal options available, upon the mutual agreement of both
parties.
II. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF PEARLAND:
gpluiy spnea by loM Mttarter
John Mccarter°"` '°"nMomrtar.OKlrydVeaWtl. 7-2-2020
o l—,
�M1J-.... ---
Oa1a:2020.02A212i2]2 45 -
Assistant Finance Director Date
Ac �LNS�*d by: Date:
City Manager
Assistant City agcyr
Director
Superintendent/Manager
CO CTOR:
James Venegas
Title i Senior Vice President
Date: 06/29/20
*Contract Signature Authority: Superintendent/Manager -$5,999 or less
Director - $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution - $50,000+
Page 1 of 7
III. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as
described in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing. The City shall pay
Contractor for the Services in accordance with the terms of this Contract, but all payments to
be made by the City to Contractor, including the time of payment and the payment of interest
on overdue amounts, are subject to the applicable provisions of Chapter, 2251 of the
Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract
as provided in this paragraph if the other party fails to comply with its terms. The
party alleging the default will give the other party notice of the default in writing citing
the terms of the Contract that have been breached and what action the defaulting
party must take to cure the default. If the party in default fails to cure the default as
specified in the notice, the party giving the notice of default may terminate this
Contract by written notice to the other party, specifying the date of termination.
Termination of this Contract under this paragraph does not affect the right of either
party to seek remedies for breach of the Contract as allowed by law, including any
damages or costs suffered by either party.
(3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required
Contract payment for that successive fiscal year and there are no funds from the City's
sale of debt instruments to make the required payment, then this Contract
automatically terminates at the beginning of the first day of the City's successive fiscal
year of the Contract for which the City has not appropriated funds or otherwise
provided for funds to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual
or compensatory damages, loss, or costs arising from the performance of this Contract or
that provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for
defending against and liable for paying any claim, suit, or judgment for damages, loss, or
costs arising from that party's negligent acts or omissions in the performance of this Contract
in accordance with applicable law. This provision does not affect the right of either party to
this Contract who is sued by a third party for acts or omissions arising from this Contract to
bring in the other party to this Contract as a third -party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written
consent of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas
and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction
located in or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations, or contracts, either written
or oral. This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to
supervise, direct, or control the Contractor or Contractor's officers or employees in the
means, methods, or details of the work to be performed by Contractor under this Contract.
The City and Contractor agree that the work performed under this Contract is not inherently
dangerous, that Contractor will perform the work in a workmanlike manner, and that
Contractor will take proper care and precautions to insure the safety of Contractor's officers
and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action, to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties. The parties will each pay one-
half of the mediator's fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or
be entitled to an award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract
are part of this Contract. Any provision contained in the Contractor's Additional Contract Documents
that conflicts with this Contract shall have no legal effect.
A. Contractor's Additional Contract Documents:
1. The contractor's response to Bid #0420-36 shall be construed as additional contract
documents.
2. Executed Contractor Insurance Requirements & Agreement (required insurance
certificate[s] shall be in possession of City at actual commencement of work).
B. City's Additional Contract Documents:
1. Scope of Services as listed on the attached.
EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services shall consist of the contractor providing maintenance and repair for HVAC and ice
machines for the City of Pearland, as needed, per the specifications of bid #0420-36. Pricing is as
follows per contractor's response to the same, as listed below:
Bid
0420-36 HVAC Repairs and Quarterly
#
Preventative Maintenance of HVAC Systems
and Ice Machines
Line Items
TDlndustries*
Line
Description
UOM
QTY
Unit
Extended
1
QUARTERLY PREVENTATIVE MAINTENANCE OF
PKG
$70,560.00
HVAC SYSTEMS
1.1
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$130.00
FOR HVAC EQUIPMENT AT CENTENNIAL PARK
1.2
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$300.00
FOR HVAC EQUIPMENT AT ANIMAL CONTROL
CENTER
1.3
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$275.00
FOR HVAC EQUIPMENT AT DELORES FENWICK
NATURE CENTER
1.4
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$168.00
FOR HVAC EQUIPMENT AT PARKS
MAINTENANCE BLDG.
1.5
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$130.00
FOR HVAC EQUIPMENT AT FLEET DEPT.
1.6
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$1,200.00
FOR HVAC EQUIPMENT AT PUBLIC WORKS
ADMIN.
1.7
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$195.00
FOR HVAC EQUIPMENT AT PUBLIC WORKS
ADDITION TO ADMINISTRATION
1.8
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$195.00
FOR HVAC EQUIPMENT AT PUBLIC WORKS
ANNEX BLDG.
1.9
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$341.00
FOR HVAC EQUIPMENT AT MELVIN KNAPP
SENIOR CENTER
1.10
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$950.00
FOR HVAC EQUIPMENT AT FIRE STATION #1
1.11
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$1,400.00
FOR HVAC EQUIPMENT AT FIRE STATION #2
1.12
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$1,500.00
FOR HVAC EQUIPMENT AT FIRE STATION #3
1.13
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$650.00
FOR HVAC EQUIPMENT AT FIRE STATION #4
1.14
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$488.00
FOR HVAC EQUIPMENT AT FIRE STATION #5
1.15
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$170.00
FOR HVAC EQUIPMENT AT FIRE/EMS ADMIN.
1.16
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$1,780.00
FOR HVAC EQUIPMENT AT PUBLIC SAFETY
BUILDING
1.17
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$1,850.00
FOR HVAC EQUIPMENT AT RECREATION
CENTER AND NATATORIUM
1.18
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$160.00
FOR HVAC EQUIPMENT AT RECYCLING CENTER
1.19
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$1,600.00
FOR HVAC EQUIPMENT AT CITY HALL
1.20
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$800.00
FOR HVAC EQUIPMENT AT CITY HALL ANNEX
1.21
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$660.00
FOR HVAC EQUIPMENT ATTRAFFIC
OPERATIONS - HILLHOUSE
1.22
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$700.00
FOR HVAC EQUIPMENT AT TOM REID LIBRARY
1.23
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$200.00
FOR HVAC EQUIPMENT AT WESTSIDE LIBRARY
1.24
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$168.00
FOR HVAC EQUIPMENT AT EMERGENCY
COMMUNICATIONS BLDG.
1.25
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$1,600.00
FOR HVAC EQUIPMENT AT NATATORIUM
1.26
PERCENT MARKUP FOR
QTRS
4
$30.00
MATERIALS/SUPPLIES/PARTS QUARTERLY
PREVENTATIVE MAINTENANCE FOR HVAC
EQUIPMENT
2
QUARTERLY PREVENTATIVE MAINTENANCE OF
PKG
$10,180.00
ICE MACHINES
2.1
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$155.00
FOR ICE MACHINES AND RELATED
REFRIGERATION EQUIPMENT, AT CENTENNIAL
PARK
2.2
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$155.00
FOR ICE MACHINE AT CITY HALL ANNEX
2.3
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$180.00
FOR ICE MACHINE AT FIRE STATION #1,UNIT
#1
2.4
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$210.00
FOR ICE MACHINE AT FIRE STATION #1, UNIT
#2
2.5
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$180.00
FOR ICE MACHINE AT FIRE STATION #2, UNIT
#1
2.6
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$210.00
FOR ICE MACHINE AT FIRE STATION #2, UNIT
#2
2.7
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$185.00
FOR ICE MACHINE AT FIRE STATION #3, UNIT
#1
2.8
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$210.00
FOR ICE MACHINE AT FIRE STATION #3, UNIT
#2
2.9
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$200.00
FOR ICE MACHINE AT FIRE STATION #4
2.10
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$205.00
FOR ICE MACHINE AT FIRE STATION #5
2.11
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$200.00
FOR ICE MACHINES AND RELATED
REFRIGERATION EQUIPMENT, AT KNAPP
CENTER
2.12
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$200.00
FOR ICE MACHINES AND RELATED
REFRIGERATION EQUIPMENT, AT FIRE ADMIN.
BLDG.
2.13
QUARTERLY PREVENTATIVE MAINTENANCE
QTRS
4
$225.00
FOR ICE MACHINES AND RELATED
REFRIGERATION EQUIPMENT, AT PUBLIC
SAFETY BLDG.
2.16
PERCENT MARKUP FOR
QTRS
4
30%
MATERIALS/SUPPLIES/PARTS QUARTERLY
PREVENTATIVE MAINTENANCE FOR ICE
MACHINES
3
HOURLY RATE FOR REPAIRS TO ICE MACHINES
HOUR
1
$99.00
AND RELATED REFRIGERATION EQUIPMENT
4
REPAIRS: HVAC As Needed Services. Note: any
PKG
1
$55,837.50
quantities listed are estimates.
4.1
Technician - Standard Hourly Rate
EA
300
$99.00
$29,700.00
4.2
Helper - Standard Hourly Rate
EA
50
$ -
4.3
Percent mark-up for materials/supplies/parts,
EA
50
30%
$15,000.00
based on an annual spend of approximately
$50,000.**
4.4
Technician Emergency Repair Rate (Rate
EA
75
$148.50
$11,137.50
which will be charged after standard business
hours).
4.5
Helper Emergency Repair Rate (Rate which
EA
50
$
will be charged after standard business hours).
4.6
Minimum charge per call out for emergency
EA
1
$0.00
$ -
repairs (after hours only).
Original
$136,676.50
Total
Minimum charge per call out for emergency
15
$0.00
$0.00
repairs (after hours only) WITH QUANTITY
FOR COMPARISON
Adjusted
$136,676.50
Total
* While TDlndustries does not use a Helper,
they do have a more specialized position of
Chiller Specialist with a rate of $109 per
standard hour and $163.5 for overtime when
needed and approved. Only applies to chiller
equipment.
** Changed system calculation to be based on
of markup. Initial download reflected the
vendor's % of markup as a dollar.