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R2019-287 2019-11-25 RESOLUTION NO. R2019-287 A Resolution of The City Council of the City of Pearland,Texas,authorizing the City Manager or his designee to participate in an interlocal:cooperative pricing arrangement through the Texas Association of School Boards (TASB) Buy Board for the replacement of the Natatorium Timing System, with Colorado Time Systems, in the amount of$133,349.20. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That contract pricing has been obtained through interlocal cooperative partner Texas Association of School Boards (TASB) Buy Board for the replacement of the Natatorium Timing System,with Colorado Time Systems, in the amount of$133,349.20. Section 2. That the City Manager or his designee is hereby authorized to participate in an interlocal cooperative pricing arrangement with the Texas Association of School Boards(TASB) Buy Board for the replacement of the Natatorium Timing Systems. PASSED, APPROVED and ADOPTED this the 25th day of Nov , A.D., 2019. cv --) `000111IIs�� d'Y77 , ���`�QO,,'% TOM REID •\eMAYOR =(.)1 • /\ .. ATTEST: ,,''�/irnito0,, i le iuid `/. MARIA RODRIGUEZ INTERIM CITY SECRETARY / APPROVED AS TO FORM: Cd."--4. al-- DARRIN M. COKER CITY ATTORNEY I f City of Pearland 3519 Liberty Drive ,° Pearland,TX 77581 PE+ARLAND ; .:s (sr. a` •a General Services Contract This Contract(Contract)is made between the City of Pearland,Texas(City), and Contractor. The City and Contractor agree to the terms and conditions of this Contract, which consists of the following parts: I. Summary of Contract Terms II. Signatures Ill. Standard Contractual Provisions IV. Special Terms and Conditions V. Additional Contract Attachments I. Summary of Contract Terms. Contractor: Colorado Time Systems 1551 E 11'"Street Loveland, CO 80537 Description of Services: Contractor will provide City of Pearland Natatorium a complete timing system, with installation and training per Buyboard Contract # 583-19, quote dated November_12, 2019 and City of Pearland resolution#R2019-287. Contract Type: Unit Price Contract, Estimated Amount of$133,349.20. Effective Date: December 4, 2019 Termination Date: May 31, 2020 Renewal: No renewal options. II.Signatures. By signing below, the parties agree to the terms of this Contract: CITY OF -EARLA D: . CONTRACTOR: �i As to i /Pee D',= tor Date Title; '_Utr 'T / Date: 14,,6--aQt * ig ed by. ,Date: City anager Assistant City Manager . Director Superintendent/Manager *Contract Signature Authority: Superintendent/Manager-$5,999 or less Director-$6,000 to$30,000 . City Manager/Assistant City Managers-$30,001 to $50,000 City Council Resolution-$50,000+ . Page 1. of 4 Ill. Standard Contractual Provisions. A. Definitions: Contract means this Standard Services Contract. Services means the services for which the City solicited bids or received proposals as described in Exhibit A, attached hereto.., B. Services and Payment. 'Contractor will furnish Services to the City in accordance with the terms and conditions specified in this Contract. Contractor will:bill the City for the Services provided at intervals of at least 30 days, except for the final billing. The City shall pay Contractor for the Services in accordance with the terms of this Contract, but all payments to be made by the City to Contractor, including the time of payment and the payment of interest on overdue amounts, are subjectto the applicable provisions of Chapter 2251 of the Government Code. C. Termination Provisions. (.1) City Termination for Convenience. Under this paragraph,the City mayterminate this Contract during its term at any time for the City's own conveniencewhere the. Contractor is not in default by giving written notice to Contractor. If the City terminates this Contract under this paragraph, the City will pay the Contractor for all services rendered in accordance with this Contract to the date of termination. (2) Termination for Default. Either party to this,Contract may terminate this Contract as provided in this paragraph if the other party fails to comply with its terms. The party alleging the default will give the other party notice of the default in writing citing the terms of the Contract that have been breached and what action the defaulting party must take to cure the default. If the party in default fails to cure the default as specified in the notice, the party giving the: notice of. default may terminate this Contract by written notice to the other party, specifying the date of termination. Termination of this Contract under this paragraph does not affect the right of either party to seek remedies for breach of the Contract as allowed by law, including any damages or costs suffered by either party. (3)Multi-Year Contracts and Funding. If this Contract extends beyond the City's fiscal year in which it becomes effective or provides for the City to make any payment during any of the City's fiscal years following the City's fiscalyear in which this Contract becomes effective and the City, fails to appropriate funds to .makeany required Contract payment for that successive fiscal year and there are no funds from the City's sale of debt instruments to makethe required payment, then this Contract automatically terminates at the beginning of the first day of the City's successive fiscal year of the Contractfor which. the City has not appropriated funds or otherwise provided for funds to make a required payment under the Contract. D. Liability and Indemnity. Any provision of any attached contract document that limits the Contractor's liability to the City or releases the Contractor from liability to the City for actual or compensatory damages, loss, or costs arising from the performance of this Contract or that provides.for contractual indemnity by one party to the other party to this Contract'is not applicable or effective under this Contract. Except where an Additional Contract Document provided by the City provides otherwise, each party to this Contract is responsible for defending against and liable for paying any claim,suit, or judgment for damages, loss,'or costs arising from that party's negligent acts,or omissions in the,performance:of this Contract in accordance with applicable law. This provision does not affect the right of either party to this Contract who is sued by a third party for acts or omissions arising from this Contract to bring in the other party to this Contract as a third-party defendant as allowed by law. E. Assignment. The Contractor shall not assign this Contract without the prior written consent of the City. F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in or having jurisdiction in Brazoria County, Texas. G. Entire Contract. This Contract represents the.entire Contract between the City and the Contractor and supersedes all prior negotiations, representations,or contracts,either written or oral. This Contract may be amended only by written instrument signed by both parties. H. Independent Contractor.::Contractor shall perform the work under this Contract as an independent contractor and not as an.employee of:the City. The City has no right to supervise, direct, or control the Contractor.or Contractors officers or employees in the means, methods, or details of the work to be performed by Contractor under this Contract: The City and Contractor agree that thework performed under this Contract is not inherently dangerous, that Contractor will perform the work in a workmanlike manner, and that Contractor will take proper care and precautions to insure the safety of Contractors officers and employees: I. Dispute Resolution.Procedures: The Contractor and City desire an expeditious means to resolve any disputes that may:arise between them regarding this Contract. If either party disputes any matter relating to this Contract, the parties agree to try in good faith, before bringing any legal action,to settle the dispute by submitting the matter to mediation before'a third party who will be selected by agreement of the parties. The parties will each pay one- half of the mediator's.fees. J. Attorney's Fees. Should either party to this Contract bring suit against theother party for breach of contract or for any other cause relating to this Contract, neither party will seek or be entitled to an award of attorney's fees or other costsrelating to the suit. K. Severability. If a court finds or rules that anypart of this Contract is invalid or unlawful,the remainder of the Contract continues to be binding on the parties. IV. Special Terms or Conditions. None. V. Additional Contract Documents. The following specified documents attached to this Contract are part of this Contract. Any provision contained in the Contractor's Additional.Contract Documents that conflicts with this Contract shall have no legal effect. A. Contractor's Additional Contract Documents: 1. The contractor's response to quote request and Buyboard bid # 583-19 shall be construed as additional contract documents. 2: Executed Contractor Insurance Requirements .& Agreement- (required insurance certificate[s].shall be in possession of City at actual commencement of work). B. City's Additional Contract Documents: 1. Scope of Services as listed on the attached. EXHIBIT A CONTRACTOR'S SCOPE OF SERVICES Scope of services shall consist of the contractor providing City of Pearland Natatorium a complete timing system,with installation and training per Buyboard Contract#583-19,Colorado Time Systems quote dated November 12, 2019 and City of Pearland resolution #R2019-287. Pricing is as reflected on attached quote. �1111////� COtORAdO TIM 5 STEMS 1j,1A\ A PLAYCORE Company November 12,2019 Brandon Torres City of Pearland BUYBOARD CONTRACT#583-19 Dear Brandon: The following is the price quotation you requested. Colorado Time Systems has been a leader in sports timing for over 40 years and we are pleased that you have considered CTS to be part of your team. Colorado Time Systems also offers a wide range of multi-sport scoreboards tailored to fit your needs—and your budget. If you have any questions or comments,please call me at 800-279-0111 x 3585 or e-mail me at rickc@coloradotime.com. Look for us on line at:http://www.coloradotime.com. GENT TIMING SYSTEM Qty Model Description Price 1 GEN7-TMR GEN 7 Sports Timer with serial connections $4,000 The Gen7 Sports Timer is designed to work exclusively with existing CTS timing components and display boards.Incorporates the latest technology with all of the key features of a Colorado Time Systems Console, including up to 20-lane timing,enhanced split handling,start reaction display,automatic lane arming,interface to 3rd party meet management software,scoreboard cycling and more.The hardware and software combination gives you the flexibility to run your meets your way. Features: • Intuitive software interface with modern Windows user interface and is touchscreen friendly.Software to be loaded on owner provided laptop. • Flexible user interface options:Windows laptop or tablet is primary user interface,with Ethernet connectivity to the timer. • Accurate,easy,and efficient pre-meet set up with minimal maintenance required • Advanced diagnostics,intelligent bus system • Wet-pluggable titanium connectors • Robust safeguards,all data is logged and saved on the Gen7.Any issues with user interface are recoverable.Timer will continue running and will finish race without user interface. • Rich diagnostics,integrated pre-meet diagnostic mode to check system set up and allows proactive equipment maintenance • Integrated 2.4GHz Wireless to Scoreboards • Facility network connectivity 1 1551 E 11`h Street,Loveland,CO 80537 USA•+1(970)667-1000• (800)279-0111 •+1(970)667-5876(fax) www.coloradotime.com GEN7 IN-DECK Qty Model Description Price 16 TDPI-D Titanium Domed Deck Plate-Intelligent $6,800 3 TDPI-S2 -Titanium Starter Connect,Deck Plate $1,275 1 TDPI-BH4 Titanium Bulkhead Connect,Bulkhead $425 1 R-080-810 Wall plate,GENT 15x15 $100 4 WLPA-B Wall plate-Blank $100 1 WPI-T1 Titanium Timer Connect—Wall $500 1 WPI-SC5 Titanium Scoreboard Connect—Wall $500 1 WPI-F4 WP-YDS Fiber&Legacy Connect $350 GEN7 CABLE Qty Model Description Price 2 R-015-706-8 Starter Cable, 8 meter $600 1 R-015-715-8 Timer Cable, 8 meter $325 1 R-015-711-15 Bulkhead Cable, 15 meter $300 1 R-015-707-8 Scoreboard Cable,8 meter $300 START SYSTEM Qty Model Description Price 3 SS Champion series start system with wired microphone,volume control on $3,557.25 each microphone input,external connections for additional strobe lights, LED battery indication light,AC/DC power capabilities and an external 360°strobe. Tripod or table top options. 2 TR-3 Portable tripod for the Infinity or Champ series start system $338.30 16 SP-6-45 6watt individual block speaker $1,115.20 GEN7 TOUCHPAD SYSTEM Qty Model Description Price 1 TP-GEN7-8 Eight-lane touchpad system for the GEN 7 timing system(serial) $1,100 Includes an eight-lane cable harness,one pushbutton per lane+one spare, vacuum pump and touchpad meter. 2 1551 E 11th Street,Loveland,CO 80537 USA•+1(970)667-1000• (800)279-0111 •+1(970)667-5876(fax) www.coloradotime.com TIMING ACCESSORIES Qty Model Description Price 36 PB-6 Additional Push-Buttons for lane timing $1,897.20 TOUCHPADS Qty Model Description Price 20 TP-78G Aquagrip gutterhung touchpads(78"x 22") US PATENT 5,702,799 $17,255 TOUCHPAD ACCESSORIES Qty Model Description Price 24 4000-0054 Stark Gutterhung Touchpad brackets $1244.40 22 4000-0040 Special size Touchpad brackets $1,140.70 Gutter diagram/measurements must be supplied upon order 2 CAD-TP-P Touchpad caddy for gutterhung touchpads. Holds up to ten touchpads. $1725.50 Some assembly required. WIRED JUDGING SYSTEM Qty Model Description Price 1 JSYS-5 5-Judge Diving System $3,500 GENT Diving allows pre-meet and"on the fly"data entry&storage, meet management software information upload&download from a PC. System Includes: • 5 Judging Terminals • 1 Cable Breakout Box • 1 Interface Hub • Cables and Carrying Case SCOREBOARD CONTROLLER Qty Model Description Price 1 WTTC-2 Wireless Table Top Controller $665 1 WHC-1 Wireless Handheld Controller $220 SCOREBOARD ACCESSORIES Qty Model Description Price 4 DC-1500 Deck Clock $4,908.80 Features: • Multi-colored LED digits, • Water&Sun resistant,corrosion free, • Can be utilized as game/shot clock for water polo or set to pace in 3 1551 E 11th Street,Loveland,CO 80537 USA•+1(970)667-1000• (800)279-0111 •+1(970)667-5876(fax) www.coloradotime.com time of day, • Time of day or game time displays on top line with 5" digits, bottom line to display seconds for pacing or shot time, • Bright LED Digits, • Integrated weatherproof horn for game or shot tones, • Ability to operate wirelessly with optional controller, • 30 lbs. ADAPTER Qty Model Description Price 1 WA-3 Wireless Adapter,2.4 GHz $480.25 PACE CLOCK Qty Model Description Price 5 PCW- Pace Clock-Basic Wireless $4,823.75 STANDARD Specifications: • 4-Digit Pace Clock • 10"Red Digits—Viewable up to 400 feet • High Intensity LED—Indoor/Outdoor • Gray Powder Coat Finish • "Splash-Proof'Protective Lens • Feet and handle Functions: • Free running pace clock • Synchronize multiple units FULL COLOR INDOOR VIDEO DISPLAY Otv Model Description Price 1 Y5C10MM288X Full Color Indoor Video Display $62,000 512 Includes: Full matrix full color LED scoreboard with a computer controller with software,steel channel mounting hardware and data cables. Specifications • Display shall be a full color LED matrix display. Display shall be comprised of red,blue and green LED's to form pixels. • Display shall be capable of 281 trillion shades of color. • Display should be capable of 16-bit video processing,four levels of dimming capability and allow for Gamma correction. • The display shall have built in graphics and animation capability with Windows based software. Graphics and animation shall have the capacity of being displayed on the entire matrix. All MS Windows fonts shall be compatible with the display. • Display will allow for front service access • Each pixel shall be comprised of 3 LED's 1R1G1B • Display shall have 10mm pixel spacing center to center • Must be compatible with CTS competitive timing system • Displays swimming,diving,water polo,pace clock,and 4 1551 E 11th Street,Loveland,CO 80537 USA•+1(970)667-1000• (800)279-0111 •+1(970)667-5876(fax) www.coloradotime.com synchronized swimming functions,competitors'names,full matrix graphics and animation,live video,and has advertising capabilities Description • Total Pixels: 147,456 • Active Area:9.43 x 16.8 TOTAL PRICE $119,649.20 Shipping$5,700 NOTE:If you are interfacing Hy-Tek Meet Manager with your matrix display,the"Alpha Scoreboard Interface to Display Names/Results"option needs to be purchased through Hy-Tek (http://www.hy- tekltd.com/index.html). INSTALLATION Qty Model Description Price 1 INSTLL Installation $8,000 • Two People for Two Weeks Installation Agreement must be signed and returned upon order EXCLUSIONS/CLARIFICATIONS/TRADE INTERFACE: The following section outlines and defines the interfacing and responsibility of work with other trades;and related work that shall be performed by the Construction Manager,General Contractor or Others and is not included in the work to be performed by CTS. 1.All building permits cost of permits,approvals,and any inspections required for this project shall be by Others. 2.Removal of existing Daktronics displays(scoreboard and video board). 3.Removal of existing Daktronics display control equipment. 4.Removal of existing control cable from timing room to displays.Pull strings must be pulled in to facilitate the installation of new fiber optic cabling. 5.Any repairs to existing conduit from timing room to displays to ensure no damage will occur to new fiber being pulled in. 6.Electrical work:All electrical work including grounding/bonding and cost of inspections,shall be included in work to be performed by the Electrical Contractor(EC)or Others. All power and control wiring shall be provided by the Electrical Contractor(EC)/Owner to CTS specifications. 7.2 man minimum 800 lb.capacity scissor lift or CTS approved means of accessing/installing the new Scoreboard and Video Board. 8.Accept and unload display and control equipment from carrier and inspect for damage. 9.Storage of display and control equipment in safe secure location until installation. 10.The General Contractor/Others shall provide site access for construction. 11.The General Contractor/Others shall provide electricity required during construction 5 1551 E 11th Street,Loveland,CO 80537 USA•+1(970)667-1000• (800)279-0111 •+1(970)667-5876(fax) www.coloradotime.com TERMS: Purchase order or 50% down, net 30 days. Visa, MasterCard or American Express are acceptable. Quote does not include power, permits, engineering fees, delivery charges or installation, unless otherwise noted. Change order fee of 5%will apply after purchase. All returns are subject to a 25%restocking fee. WARRANTY: 2 Year limited, 1 year limited on Dolphin products DELIVERY: 4 to 6 weeks after receipt of order.CTS/Matrix displays 10-14 weeks. Shipping estimated charge does not include additional charges or fees such as lift gate or inside delivery.Any additional fees will be billed to end user/facility. TAXES: If Purchaser is tax exempt or purchasing for resale,a copy of purchaser's tax- exempt certificate shall be required at time of order. If purchaser's tax-exempt certificate is not available purchaser shall be charged all appropriate tax. NOTE: Price quotations valid for 30 days.Taxes,customs,shipping and duties not included. Colorado Time Systems quotations are in U.S.dollars. Best Regards, Rick Connell VP-General Manager RC/bjb 6 1551 E 11th Street,Loveland,CO 80537 USA•+1(970)667-1000• (800)279-0111 •+1(970)667-5876(fax) www.coloradotime.com