R2019-181 2019-10-14RESOLUTION NO. R2019-181
A Resolution of The City Council of the City of Pearland, Texas, awarding a
bid associated with the Community Development Block Grant Program (B-
18 -MC -48-0400), for Single Family Owner -Occupied Home, minor repairs
and rehabilitation that benefit low -moderate income Pearland residents, to
Circle Friends Construction, in the estimated amount of $185,000.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That competitive bids were obtained for Community Development Block Grant,
Single Family Owner -Occupied Home minor repairs and rehabilitation.
Section 2. That a bid is hereby awarded to Circle Friends Construction, in the amount of
$185,000.00.
Section 3. That the City Manager or his designee is hereby authorized to execute a
contract with Circle Friends Construction for Single Family Owner -Occupied Home minor repairs
and rehabilitation.
PASSED, APPROVED and ADOPTED this the 14th day of October, A.D., 2019.
ATTEST:
444115 MARIA RODRIGUEZ
INTERIM CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
PRICING COMPARISON WORKSHEET
Bid #0619-41
Single Family Owner -Occupied Housing Repair Services
Line Item
UOM
QTY
Circle Friends
All Things Commercial,
Construction Services
LLC.
Best and
Final Offer
(BAFO)
Extended
Unit
Extended
Description
LOCATION:
PLANTATION
CT
Install Flooring - Vinyl Wood Plank
SF
100
$ 8.00
$ 800.00
$ 7.50
$ 750.00
Replace Toilet
EA
1
$ 400.00
$ 400.00
$ 486.00
$ 486.00
Replace Toilet
EA
1
$ 400.00
$ 400.00
$ 486.00
$ 486.00
Replace Vanity - 84" double sink
EA
1
$ 1,800.00
$ 1,800.00
$ 2,600.00
$ 2,600.00
Replace Vanity - 60" single sink
EA
1
$ 1,200.00
$ 1,200.00
$ 2,039.00
$ 2,039.00
Replace Ceiling Fan - 52"
EA
1
$ 200.00
$ 200.00
$ 324.00
$ 324.00
Replace Fluorescent Light - 48" two
bulb
EA
1
$ 225.00
$ 225.00
$ 170.00
$ 170.00
Replace Door Threshold
EA
1
$ 150.00
$ 150.00
$ 288.00
$ 288.00
Replace Exterior Security Light
EA
1
$ 400.00
$ 400.00
$ 181.00
$ 181.00
Replace Fluorescent Light - 48" two
bulb
EA
2
$ 200.00
$ 400.00
$ 170.50
$ 341.00
Repair Water Heater Vent Stack
EA
1
$ 200.00
$ 200.00
Replace Wood Panel Siding
SF
40
$ 4.00
$ 160.00
$ 10.75
$ 430.00
Replace Soffit/Fascia Boards - 1x6 w/
gutters
LF
8
$ 15.00
$ 120.00
$ 19.00
$ 152.00
Replace Exterior Door - Wooden Door
EA
1
$ 1,200.00
$ 1,200.00
$ 684.00
$ 684.00
Replace Exterior Door - Metal
EA
1
$ 800.00
$ 800.00
$ 734.00
$ 734.00
Replace Window - 70" x 70"
EA
1
$ 1,100.00
$ 1,100.00
LOCATION:
BENTLEY
DR
Replace security light - Single bulb
EA
1
$ 400.00
$ 400.00
$ 181.00
$ 181.00
Replace security Tight - Single bulb
EA
1
$ 400.00
$ 400.00
$ 181.00
$ 181.00
Replace Wood Panel Siding
SF
240
$ 4.00
$ 960.00
$ 10.75
$ 2,580.00
Replace 1x4 Wood Trim Boards -
Exterior
LF
75
$ 15.00
$ 1,125.00
$ 7.00
$ 525.00
Replace Fascia Boards - 1" x 6" w/
gutters
LF
50
$ 15.00
$ 750.00
$ 19.00
$ 950.00
Repair Flashing - at Chimney
LF
20
$ 10.00
$ 200.00
$ 8.85
$ 177.00
Replace Fluorescent Light - 48" two
bulb
EA
1
$ 225.00
$ 225.00
$ 170.50
$ 170.50
LOCATION:
NORMA
LN
Drywall Repair - 1/2" w/ existing
material
SF
160
$ 5.00
$ 800.00
$ 7.50
$ 1,200.00
Replace Fluorescent Light - 48" two
bulb
EA
1
$ 225.00
$ 225.00
$ 149.50
$ 149.50
Drywall Repair - 1/2" w/ existing
material
SF
60
$ 5.00
$ 300.00
$ 7.50
$ 450.00
Replace Exterior Door - Metal
EA
1
$ 800.00
$ 800.00
$ 734.00
$ 734.00
LOCATION:
PEACH
CT
Replace Sliding Door - 72" x 80"
EA
1
$ 1,400.00
$ 1,400.00
$ 1,975.00
$ 1,975.00
Drywall Repair - 1/2" w/o existing
material
SF
1200
$ 4.00
$ 4,800.00
$ 7.00
$ 8,400.00
Replace Vanity - 60" single sink
EA
1
$ 1,200.00
$ 1,200.00
$ 2,039.00
$ 2,039.00
Replace Fascia Boards - 1" x 6" w/o
gutters
LF
150
$ 15.00
$ 2,250.00
$ 8.00
$ 1,200.00
Replace Eave Strips - 1" x 2"
LF
150
$ 10.00
$ 1,500.00
$ 7.00
$ 1,050.00
Description
UOM
QTY
Best and
Final Offer
(BAFO)
Extended
Unit
Extended
Replace Soffit Board - 12" Vented
LF
10
$ 15.00
$ 150.00
$ 12.00
$ 120.00
Install Flooring - Vinyl Wood Plank
SF
1100
$ 8.00
$ 8,800.00
$ 7.50
$ 8,250.00
Wiring Repair - Re -wire switch
LF
20
$ 15.00
$ 300.00
$ 15.00
$ 300.00
LOCATION:
SLEEPY
HOLLOW
DR
Install Walk-in Shower Kit - 36" x36"
Acrylic
EA
1
$ 2,900.00
$ 2,900.00
$ 1,200.00
$ 1,200.00
Install Toilet
EA
1
$ 400.00
$ 400.00
$ 486.00
$ 486.00
Install Door Casing Trim and Hardware
LF
30
$ 8.00
$ 240.00
$ 7.00
$ 210.00
Replace Fascia Boards - 1" x 8" w/o
gutters
LF
175
$ 15.00
$ 2,625.00
$ 7.00
$ 1,225.00
Replace Fascia Boards - 1" x 6" w/o
gutters
LF
175
$ 15.00
$ 2,625.00
$ 8.00
$ 1,400.00
Replace Eave Strips - 1" x 2"
LF
350
$ 10.00
$ 3,500.00
$ 7.00
$ 2,450.00
Replace Gutters - 4" Metal, 5
downspouts
LF
150
$ 20.00
$ 3,000.00
$ 6.00
$ 900.00
Replace Siding - 4' x 8' sheet
SF
300
$ 15.00
$ 4,500.00
$ 10.75
$ 3,225.00
Repair Flashing - at 2 Chimneys
LF
40
$ 10.00
$ 400.00
$ 8.85
$ 354.00
Replace Light Fixture - Canister
EA
1
$ 200.00
$ 200.00
$ 85.00
$ 85.00
Install Vent/Light Combo
EA
1
$ 450.00
$ 450.00
$ 157.50
$ 157.50
Re -Wire Switch - Rewire switch
LF
20
$ 15.00
$ 300.00
$ 15.00
$ 300.00
Replace Wall Mount Lights - Exterior
EA
2
$ 200.00
$ 400.00
$ 120.00
$ 240.00
Debris Removal - Existing Construction
CU. YD.
15
$ 25.00
$ 375.00
$ 58, 205.00
$ 85.00
$ 1,275.00
$ 53, 999.50
*Note*: Sample of line items pulled from completed projects for comparison of submitted
bid pricing. All Things Construction submitted a 'no bid' on several items, some of which
could be more common, repetitive repairs through the program in the future.
s Commercial
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Bid # 0619-41
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$85.00
$11.00
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6' Length
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Installation w/o removal of
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w/ removal of existing
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Installation w/o removal of
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w/ removal of existing
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Base Bid
Access Ramp 36" Width, Metal with anti -slip surface or equal material.
Access Ramp 36" Width, Metal with anti -slip surface or equal material.
Access Ramp 36" Width, Metal with anti -slip surface or equal material.
Access Steps 36" Width, Metal with anti -slip surface or equal material.
Replace threshold at entry door way. Install ADA compliant threshold unit.
Secured to subfloor. Inclusive of necessary weather-stripping to seal
properly below door.
Dishwasher White/Black
Fridge/Freezer White/Black, w/o ice maker
Oven Range White/Black
Oven Range White/Black
Range Hood Over the Range
Microwave Over the Range w/ vent fan
Replace existing garbage disposal unit, including new electrical, plumbing
supply, and drain hook ups
Replace existing garbage disposal unit, including new electrical, plumbing
supply, and drain hook ups
Replace existing garbage disposal unit, including new electrical, plumbing
supply, and drain hook ups
Door Casing Trim, white or paint to match
Door Casing Trim, white or paint to match
Removal of debris, whether sourced from materials/debris prohibiting
repair activities, or other coverable activity.
Gutters 4" width
Gutters 4" width
Gutters 4" width
Gutters 4" width
Sheetrock 1/2" tape, float, texture as needed, prime, and paint to match
Sheetrock 1/2" tape, float, texture as needed, prime, and paint to match
installation in wet areas. (Not inclusive of final wall covering if other than
texture/paint)
installation in wet areas. (Not inclusive of final wall covering if other than
texture/paint)
Wainscot MDF(medium density fiber) product or similar
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Blown -In Fiberglass
Batt Fiberglass
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12 gauge - 20 amp - 120V
10 gauge - 30 amp - 120V
10 gauge - 30 amp - 240v
100 Amp Service
200 Amp Service
Li -Ion Battery
Hardwired
Description
Wainscot MDF(medium density fiber) product or similar
Wood Panel 4' x 8' sheet paneling for interior walls, paint to match, seal as
necessary. MDF, Hardboard, or Wood panel sheets.
Wood Panel 4' x 8' sheet paneling for interior walls, paint to match, seal as
necessary. MDF, Hardboard, or Wood panel sheets.
Ceiling R-38 equivalent depth/product, R-30 where insulation extends over
top wall plates and 100% of ceiling area requiring insulation
Ceiling R-38 equivalent depth/product, R-30 where insulation extends over
top wall plates and 100% of ceiling area requiring insulation
Wall R-13 equivalent insulation factor filling cavity
Ceiling Fan - 52 in. - Energy Star Rated
Flush Mount Light Fixture - Value Product, Energy Star if available, of like -
Wall Sconce - Interior, Value Product, Energy Star if available, of like -kind
rating, Energy Star. (not including wiring for new install - Only price for
basic replacement)
rating, Energy Star. (not including wiring tor new install - Only price for
basic replacement)
Fluorescent - 48" - Value Product, Energy Star if available, of like -kind
Fluorescent - 48" - Value Product, Energy Star if available, of like -kind
Exterior Security Light - LED - Wall mount -Value Product, Energy Star if
available, of like -kind
Exterior Porch Light - Flush mount, Value Product, Energy Star if available,
Outlets 15-20 amp, w/ wall plate
Outlets 15-20 amp, w/ wall plate
Switches single -pole to 3 -way, w/ wall plate
Switches single -pole to 3 -way, w/ wall plate
Replace wiring from switch/outlet to nearest gang box, switch, outlet, or
service panel (including new switch or outlet)
Replace wiring from switch/outlet to nearest gang box, switch, outlet, or
service panel (including new switch or outlet)
Replace wiring from switch/outlet to nearest gang box, switch, outlet, or
service panel (including new switch or outlet)
Replace wiring from switch/outlet to nearest gang box, switch, outlet, or
service panel (including new switch or outlet)
Replace service panel, including proper permitting and inspections.
Replace service panel, including proper permitting and inspections.
Replacement of existing Smoke Detector w/ Carbon Monoxide alert
Replacement of existing Smoke Detector w/ Carbon Monoxide alert
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Installation of new Smoke Detector w/ Carbon Monoxide alert
Installation of new Smoke Detector w/ Carbon Monoxide alert
Vinyl Flooring basic, value product to match, glue down product - Leveling
Compound application as necessary
Vinyl Flooring basic, value product to match, glue down product - Leveling
Compound application as necessary
Carpet including pad, appropriate thickness up to 1/2 inch. Value product -
texture or twist type.
Carpet including pad, appropriate thickness up to 1/2 inch. Value product -
texture or twist type.
Laminate Wood lay self leveling compound as necessary. Floating, click -
lock style. Including necessary quarter -round or similar trim around proper
expansion area on surround
Laminate Wood lay self leveling compound as necessary. Floating, click -
lock style. Including necessary quarter -round or similar trim around proper
expansion area on surround
Ceramic Tile lay self leveling compound as necessary. Mortar base, lay
tile, equal spacing, and installation of mortar to match.
Ceramic Tile lay self leveling compound as necessary. Mortar base, lay
tile, equal spacing, and installation of mortar to match.
Replace outside condenser unit. Include connections and Freon charge.
R410A unit New energy star rated, programmable thermostat.
Replace outside condenser unit. Include connections and Freon charge.
R410A unit New energy star rated, programmable thermostat.
Replace outside condenser unit. Include connections and Freon charge.
R410A unit New energy star rated, programmable thermostat.
connections and Freon charge - connect to existing air box/duct work.
New energy star rated, programmable thermostat. New float switch at
evaporator drain pan, and cleaning of back-up drain piping to exit point -
Gas
connections and Freon charge - connect to existing air box/duct work.
New energy star rated, programmable thermostat. New float switch at
evaporator drain pan, and cleaning of back-up drain piping to exit point -
Gas
connections and Freon charge - connect to existing air box/duct work.
New energy star rated, programmable thermostat. New float switch at
evaporator drain pan, and cleaning of back-up drain piping to exit point -
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Removal of wallpaper or
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Toilet - Round, Standard
Height, 1.6 gpf
Toilet - Round, Comfort
Height, 1.6 gpf
Bathroom Faucet - 4" center
set, single handle
Shower/Bath Faucet - Single
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connections and Freon charge - connect to existing air box/duct work.
New energy star rated, programmable thermostat. New float switch at
evaporator drain pan, and cleaning of back-up drain piping to exit point -
ELECTRIC
connections and Freon charge - connect to existing air box/duct work.
New energy star rated, programmable thermostat. New float switch at
evaporator drain pan, and cleaning of back-up drain piping to exit point -
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connections and Freon charge - connect to existing air box/duct work.
New energy star rated, programmable thermostat. New float switch at
evaporator drain pan, and cleaning of back-up drain piping to exit point -
ELECTRIC
Replace thermostat, including necessary wiring, mounting, and general
setting. Digital/programmable, Energy Star where applicable.
so it will not easily be removed. Inclusive of proper wiring for adequate
power source.
so it will not easily be removed. Inclusive of proper wiring for adequate
power source.
so it will not easily be removed. Inclusive of proper wiring for adequate
power source.
so it will not easily be removed. Inclusive of proper wiring for adequate
power source.
Licensed HVAC Technician to assess whole home heating and cooling
system. Includes Freon levels and leak checking, full operation of all major
components, etc. Identification of necessary repairs, and full report to City
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connect to supply valve(s), connect to drain(s), and seal as applicable.
Replace fixture. Include new supply lines for hot/cold water as applicable,
connect to supply valve(s), connect to drain(s), and seal as applicable.
Replace fixture. Include new supply lines for hot/cold water as applicable,
connect to supply valve(s), connect to drain(s), and seal as applicable.
Replace fixture. Include new supply lines for hot/cold water as applicable,
connect to supply valve(s), connect to drain(s), and seal as applicable.
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Kitchen Sink - Faucet Only,
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Kitchen Sink - Faucet Only, 2
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sprayer
Kitchen Sink - Double basin,
drop in, with faucet and side
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Vanity - 3611- single sink
(Vanity - 42"- single sink
Vanity - 60" - double sink
Vanity - 84"- double sink
40 gallon - Gas
40 gallon - Electric
36" x 36" x 72" shower
32" x 60" x 77" shower
60" alcove bathtub
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connect to supply valve(s), connect to drain(s), and seal as applicable.
Replace fixture. Include new supply lines for hot/cold water as applicable,
connect to supply valve(s), connect to drain(s), and seal as applicable.
Replace fixture. Include new supply lines for hot/cold water as applicable,
connect to supply valve(s), connect to drain(s), and seal as applicable.
Replace fixture. Include new supply lines for hot/cold water as applicable,
connect to supply valve(s), connect to drain(s), and seal as applicable.
Replace vanity including necessary sinks and faucets, supply and drain
connections, including new supply hoses.
'Replace vanity including necessary sinks and faucets, supply and drain
connections, including new supply hoses.
Replace vanity including necessary sinks and faucets, supply and drain
connections, including new supply hoses.
Replace vanity including necessary sinks and faucets, supply and drain
connections, including new supply hoses.
Replace Water Heater unit - include supply and outlet hoses, vent pipe per
code, and temp/pressure valve piping to code
Replace Water Heater unit - include supply and outlet hoses, vent pipe per
code, and temp/pressure valve piping to code
Shower/Tub replace unit - include supply and drain connections, sealing of
any joints as applicable, new faucet and valves as applicable.
Shower/Tub replace unit - include supply and drain connections, sealing of
any joints as applicable, new faucet and valves as applicable.
Shower/Tub replace unit - include supply and drain connections, sealing of
any joints as applicable, new faucet and valves as applicable.
Shower/Tub replace unit - include supply and drain connections, sealing of
any joints as applicable, new faucet and valves as applicable.
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Repair, up -to re -pipe of existing hot/cold supply piping - include new valves'.
and connections. 1/2-3/4"
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Outside Home to include
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Exterior Pylon
Interior Pylon
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Septic Line repair - Up to 4" PVC, ABS, or similar existing material -
Updated to PVC or equivalent per International Plumbing and Building
Code requirements - Excludes flooring price as necessary to repair.
Septic Line repair - Up to 4" PVC, ABS, or similar existing material -
Updated to PVC or equivalent per International Plumbing and Building
Code requirements - Excludes flooring price as necessary to repair.
Clog removal through clean out at individual fixture or component
Slab Foundation - Pressed to refusal at standard PSI, proper permitting,
drawings, and plans. Steel shims.
Slab Foundation - Pressed to refusal at standard PSI, proper permitting,
drawings, and plans. Steel shims.
Pier Beam - Adjustment of perimeter and interior beams and piers. Shim
as appropriate. Include proper permit, drawings, and plans.
Extension of short, or replacement of damaged rafter tails to meet
windstorm requirements.
under laying and decking, lay minimum 15# felt paper, and lay new lifetime
shingle. Permit and windstorm inspection as necessary. Price per square
ft. To include applicable new drip edge, flashing as applicable, crickets,
etc.
under laying and decking, lay minimum 15# felt paper, and lay new lifetime
shingle. Permit and windstorm inspection as necessary. Price per 10'x10'
area. To include applicable new drip edge, flashing as applicable, crickets,
etc.
under laying and decking, lay minimum 15# felt paper, and lay new lifetime
shingle. Permit and windstorm inspection as necessary. Price per square
ft. To include applicable new drip edge, flashing as applicable, crickets,
etc.
under laying and decking, lay minimum 15# felt paper, and lay new lifetime
shingle. Permit and windstorm inspection as necessary. Price per 10'x10'
area. To include applicable new drip edge, flashing as applicable, crickets,
etc.
Replacement of roof - remove and dispose of existing layers of shingles or
roofing surface, under laying, and replace any damaged decking. Minimum
15# felt under laying, lifetime 3 tab shingle. Permit and windstorm
certification WPI -8. Price per square, or 10'x10' area. To include
applicable new drip edge, flashing as applicable, crickets, etc.
Replacement of roof ventilation fixture
Replacement of roof ventilation fixture
Replacement of roof ventilation fixture
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12" lap/plank board
1" x 4" w/ gutters
1" x 4" w/o gutters
1" x 6" w/ gutters
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Siding replace, seal/weatherize joints, paint to match. Hardie -Board or
equivalent cement fiber board product, provided equivalent product with
weather resistant coating will produce similar quality.
Siding replace, seal/weatherize joints, paint to match. Hardie -Board or
equivalent cement fiber board product, provided equivalent product with
weather resistant coating will produce similar quality.
Siding replace, seal/weatherize joints, paint to match. Hardie -Board or
equivalent cement fiber board product, provided equivalent product with
weather resistant coating will produce similar quality.
Siding replace, seal/weatherize joints, paint to match. Hardie -Board or
equivalent cement fiber board product, provided equivalent product with
weather resistant coating will produce similar quality.
Siding replace, seal/weatherize joints, paint to match. Hardie -Board or
equivalent cement fiber board product, provided equivalent product with
weather resistant coating will produce similar quality.
Siding replace, seal/weatherize joints, paint to match. Hardie -Board or
equivalent cement fiber board product, provided equivalent product with
weather resistant coating will produce similar quality.
Siding replace, seal/weatherize joints, paint to match. Hardie -Board or
equivalent cement fiber board product, provided equivalent product with
weather resistant coating will produce similar quality.
Siding replace, seal/weatherize joints, paint to match. Hardie -Board or
equivalent cement fiber board product, provided equivalent product with
weather resistant coating will produce similar quality.
Siding replace, seal/weatherize joints, paint to match. Hardie -Board or
equivalent cement fiber board product, provided equivalent product with
weather resistant coating will produce similar quality.
Siding replace, seal/weatherize joints, paint to match. Hardie -Board or
equivalent cement fiber board product, provided equivalent product with
weather resistant coating will produce similar quality.
Siding replace, seal/weatherize joints, paint to match. Hardie -Board or
equivalent cement fiber board product, provided equivalent product with
weather resistant coating will produce similar quality.
Flashing - sealed and protected against weather and/or pests or intrusion
1Flashing - sealed and protected against weather and/or pests or intrusion
Exterior Grade - Solid Core - Security door, including trim and hardware,
with paint to match if necessary.
Exterior Grade - Solid Core - Security door, including trim and hardware,
with paint to match if necessary.
French Doors - Vinyl/Fiberglass
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Interior Door - Pre -Hung - Hollow Core Composite
Interior Door - Pre -Hung - Hollow Core Composite
Interior Door - Pre -Hung - Hollow Core Composite
Remove and install cabinet - Unfinished oak or similar. Secure to wall.
Paint or stain to match. Value product.
Remove and install cabinet - Unfinished oak or similar. Secure to wall.
Paint or stain to match. Value product.
Remove and install cabinet - Unfinished oak or similar. Secure to wall.
Paint or stain to match. Value product.
Remove and install cabinet - Unfinished oak or similar. Secure to wall.
Paint or stain to match. Value product.
Remove existing countertop material, Install, level, seal, and secure new
countertop. Value product - appropriate for area of installation
Remove existing countertop material, Install, level. seal, and secure new
countertop. Value product - appropriate for area of installation
Windstorm windows rated if applicable, double -hung, double pane. Value
product of vinyl or equivalent
Windstorm windows rated if applicable. double -hung, double pane. Value
product of vinyl or equivalent
Windstorm windows rated if applicable, double -hung, double pane. Value
product of vinyl or equivalent
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CONTRACT—AGREEMENT FOR HUD — FUNDED SMALL CONSTRUCTION PROJECTS
between
THE CITY OF PEARLAND, TEXAS and CIRCLE FRIENDS CONSTRUCTION, LLC.
PREAMBLE AND RECITALS
THIS AGREEMENT, entered to be made effective on the 1ST day of October, 2019, by and between the
City of Pearland (herein called the "Grantee" and/or"City") and Circle Friends Construction, LLC (herein
called the "Contractor').
WHEREAS, the Grantee has applied for and received funds from the United States Government under
Title 1 of the Housing and Community Development Act of 1974, Public Law 97-383 Unit of Government
Code number 484080, application number B-18-MC-48-0400;
WHEREAS, the primary purpose of the Community Development Block Grant (CDBG) Program,
pursuant Title 1 of the Housing and Community Development Act of 1974, is to benefit low-to moderate
income individuals and families;
WHEREAS, the Contractor has submitted a successful bid to the Grantee for CDBG funds to provide the
above program, that has subsequently endured successful review and approval by U.S. Department of
Housing and Urban Development, and will perform the services in a manner satisfactory to the Grantee
and the Grantor;
WHEREAS, the Contractor has stated its intention to ensure the completion and compliance with federal,
State and local requirements, to document compliance with service area and low- and moderate-income
persons and households that meet one of the criteria for National Objectives set out in 24 C.F.R. 570.208
(a), in addition to the federal Uniform Administrative Requirements (UAR) as set forth in 2 CFR Part 200;
and
WHEREAS, the Contractor shall ensure recognition of the role of the Grantee in providing services
through this contract, prominently labeling all activities, facilities, and items utilized pursuant to this
contract recognizing the source of funds as City of Pearland CDBG.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, it is
agreed between the parties hereto that:
ARTICLE 1- PROJECT
SECTION 1: SCOPE OF SERVICE
A. Activities
1. Program Delivery
Activity#1 Provide minor repairs and rehabilitation services to qualified, City-approved, low-
moderate income residents that are owners and occupants of single-family
homes within the corporate boundaries of the City of Pearland (Exhibit A -
Attached).
City of Pearland.Texas Page 1 of 27
Contractor Agreement
Summary of Contract Terms
Contractor Name Circle Friends Construction Services
&Address: 13631 Rosemere Lane
Houston, TX 77047
Federal I.D. # 26-0156843 DUNS# 799127480
Description of Services: Single Family Owner-Occupied Housing Repair Services,
per bid #0619-41, Resolution R2019-181.
Contract Amount: Unit Price Contract, Estimated at$185,000
Extension/Renewal: Two renewal options.
Additional Contract Documents Contractor's Proposal/Response to Bid #0619-41
Resolution R2019-181 and Exhibit A— Scope of Work
Contractors Certificate of Insurance—Listing the City of
Pearland as Additional Insured
2. Administration
The Contractor is required to administer the financial, programmatic and regulatory compliance
measures necessary to meet HUD National Objectives as an independent contractor, and not as
an officer, agent, servant or employee of the Grantee.
3. Income Benefit Goals
It is anticipated that approximately 15 unduplicated low-to moderate-income clients will be served
over the course of this 12-month Agreement. The goal is to serve 15 clients at the 0-80% area
median income (AMI) level (low-moderate income).
B. Standard Contractual Provisions— Local Policies
1. Definitions.
Contract means this Standard Contract for Construction Services.
Services means the services for which the City solicited bids or received proposals as described
in Exhibit "A" attached hereto.
2. Services and Payment. Contractor will furnish Services to the City in accordance with the terms
and conditions specified in this Contract. Contractor will bill the City for the Services provided at
intervals of at least 30 days, except for the final billing. The City shall pay Contractor for the
Services in accordance with the terms of this Contract, but all payments to be made by the City
to Contractor, including the time of payment and the payment of interest on overdue amounts, are
subject to the applicable provisions of Chapter 2251 of the Government Code.
City of Pearland,Texas Page 2 of 27
Contractor Agreement
3. Termination Provisions.
(a) City Termination for Convenience. Under this paragraph,the City may terminate this Contract
during its term at any time for the City's own convenience where the Contractor is not in default
by giving written notice to Contractor. If the City terminates this Contract under this paragraph,
the City will pay the Contractor for all services rendered in accordance with this Contract to
the date of termination.
(b) Termination for Default. Either party to this Contract may terminate this Contract as provided
in this paragraph if the other party fails to comply with its terms. The party alleging the default
will give the other party notice of the default in writing citing the terms of the Contract that have
been breached and what action the defaulting party must take to cure the default. If the party
in default fails to cure the default as specified in the notice,the party giving the notice of default
may terminate this Contract by written notice to the other party, specifying the date of
termination. Termination of this Contract under this paragraph does not affect the right of
either party to seek remedies for breach of the Contract as allowed by law, including any
damages or costs suffered by either party.
(c) Multi-Year Contracts and Funding. If this Contract extends beyond the City's fiscal year in
which it becomes effective or provides for the City to make any payment during any of the
City's fiscal years following the City's fiscal year in which this Contract becomes effective and
the City fails to appropriate funds to make any required Contract payment for that successive
fiscal year and there are no funds from the City's sale of debt instruments to make the required
payment, then this Contract automatically terminates at the beginning of the first day of the
City's successive fiscal year of the Contract for which the City has not appropriated funds or
otherwise provided for funds to make a required payment under the Contract.
4. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, loss, or costs arising from the performance of this Contract or that
provides for contractual indemnity by one party to the other party to this Contract is not applicable
or effective under this Contract. Except where an Additional Contract Document provided by the
City provides otherwise, each party to this Contract is responsible for defending against and liable
for paying any claim, suit, or judgment for damages, loss, or costs arising from that party's acts
or omissions in the performance of this Contract in accordance with applicable law. This provision
does not affect the right of either party to this Contract who is sued by a third party for acts or
omissions arising from this Contract to bring in the other party to this Contract as a third-party
defendant as allowed by law.
5. Assignment. Contractor shall not assign this Contract without the prior written consent of the City.
6. Law Governing and Venue. This Contract is governed by the law of the State of Texas and a
lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in or
having jurisdiction in Brazoria County, Texas.
7. Entire Contract. This Contract represents the entire Contract between the City and the Contractor
and supersedes all prior negotiations, representations, or contracts, either written or oral. This
Contract may be amended only by written instrument signed by both parties.
8. Independent Contractor. Contractor shall perform the work under this Contract as an independent
contractor and not as an employee of the City. The City has no right to supervise, direct, or control
City of Pearland,Texas Page 3 of 27
Contractor Agreement
the Contractor or Contractor's officers or employees in the means, methods, or details of the work
to be performed by Contractor under this Contract. The City and Contractor agree that the work
performed under this Contract is not inherently dangerous, that Contractor will perform the work
in a workmanlike manner, and that Contractor will take proper care and precautions to insure the
safety of Contractor's officers and employees.
9. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to resolve
any disputes that may arise between them regarding this Contract. If either party disputes any
matter relating to this Contract, the parties agree to try in good faith, before bringing any legal
action, to settle the dispute by submitting the matter to mediation before a third party who will be
selected by agreement of the parties. The parties will each pay one-half of the mediator's fees.
10.Attorney's Fees. Should either party to this Contract bring suit against the other party for breach
of contract or for any other cause relating to this Contract, neither party will seek or be entitled to
an award of attorney's fees or other costs relating to the suit.
11. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
C. National Objectives
All activities funded with CDBG funds must meet one of the CDBG program's National Objectives:
benefit low- and moderate-income persons; aid in the prevention or elimination of slums or blight; or
meet community development needs having a particular urgency, as defined in 24 CFR 570.208.
The Contractor certifies that the activity/activities carried out under this Agreement will meet the HUD
Low-Moderate Income National Objective via Matrix Code 14H (Housing Rehabilitation).
D. Goals and Performance Measures
The Contractor agrees to provide the following levels of program services:
Activity Units per Month Total Units/Year
Activity#1 1-2 15
E. Performance Monitoring
The Grantee will monitor the performance of the Contractor against goals and performance standards
as stated above. Substandard performance as determined by the Grantee will constitute
noncompliance with this Agreement. If action to correct such substandard performance is not taken
by the Contractor within a reasonable period of time after being notified by the Grantee, suspension
or termination procedures will be initiated.
F. Special Conditions
The City requires that any and all activities involving construction projects be subject to local
permitting and planning ordinances/requirements, and that the Contractor incur such costs. The
federal rules governing federally-assisted construction projects shall apply, and the City is not
responsible for the Contractor's compliance with any federal, State and/or local rules, regulations
and/or laws.
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Contractor Agreement
SECTION 2: PROJECT DESCRIPTION
Type of Project: Housing Enforcement and Rehabilitation Opportunities (HERO) Program
Project Location: City-Wide based on approval by City of Pearland
Service Area: City-Wide
Matrix Code: 14H (Housing Rehabilitation Amount Funded: $185,000
Basic Eligibility Citation: 24 CFR 570.201(k): Housing Services
SECTION 3: TERM OF AGREEMENT
The term of this Agreement is October 1, 2019 through September 30, 2020. The term of this Agreement
may be extended should additional time for auditing this project be required, in accordance with law; this
Agreement shall be deemed automatically extended until such time as the said audit shall be completed.
The provisions herein shall be extended to cover any additional time period during which the Contractor
remains in control of CDBG funds or other CDBG assets, including program income. Additionally, the
Grantee has monitored and cleared the Contractor of any and all applicable audit findings and/or
concerns related to review and inspection of the Contractor's management and oversight of CDBG funds.
Otherwise, should the aforementioned provisions not be met in a timely manner, pursuant 24 CFR
570.902, any projects or capital improvement cost paid with more than $20,000 and up to $50,000 in
CDBG funds must be able to provide benefits to low- and moderate-income persons or areas for a
minimum of five (5)years at the project site. For projects exceeding$50,000 and up to$100,000 in CDBG
funds, the minimum continuing use is ten(10) years. Projects that exceed$100,000 to$150,000 in CDBG
funds must be held in the same use for at least fifteen (15) years. Projects that are over $150,000 to
$200,000 in CDBG funds must be held in the same use for twenty(20)years. Projects that have$200,000
or more in CDBG funds must continue to serve the low- to moderate-income population for a minimum
of twenty-five(25)years. For each project subject to this Agreement, CDBG funds must be able to provide
benefits to low- and moderate-income persons or areas for a minimum of five (5) years at the project site.
SECTION 4: PROGRAM REPORTING
The Contractor shall submit such reports as required by the City to meet its local obligations and its
obligations to HUD. The City will prescribe the report format, as well as the time and location for
submission of such reports. Required reports include, but are not limited to the following:
A. Quarterly reports which shall include the progress made to date, or justification for lack of
progress, in providing the services specified in Article 1, Section 1: Scope of Services, of this
Agreement.
B. Quarterly reports on the number of projects and persons assisted by the Contractor through this
Agreement.
C. Closeout reports including a final performance report, inventory of all property acquired or
improved by CDBG funds, and final financial report, upon termination or completion of the award.
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Contractor Agreement
ARTICLE 2- FINANCIAL MANAGEMENT
SECTION 1: PAYMENTS AND BUDGET
A. General Statement
The City shall reimburse the Contractor allowable costs for services identified in this Agreement not to
exceed One Hundred and Eighty-Five Thousand Dollars ($185,000) upon presentation of properly
executed reimbursement forms provided and approved by the City. Such reimbursement shall constitute
full and complete payment by the City under this Agreement. Allowable costs shall mean those necessary
and proper costs identified in the Contractor's application and budget and approved by the City unless
any or all such costs are disallowed by the State of Texas or HUD.
Any reimbursement made under this Agreement must comply with the applicable requirements of 24 CFR
Part 85. The Contractor may not request disbursement of funds under this Agreement until the funds are
needed for payment of allowable costs.
B. Payments
Reimbursement request must be submitted to the City of Pearland in accordance with instructions to be
provided to the Contractor under separate cover. Reimbursement payments shall be made to: Circle
Friends Construction Services.
Drawdowns for the payment of allowable costs shall be made against the line item budgets specified in
Paragraph C, below, herein and in accordance with performance. Expenses for general administration
shall also be paid against the line item budgets specified in Paragraph C and in accordance with
performance.
C. Budget
Line Item Amount:
Construction $185,000
In addition, the Grantee may require a more detailed budget breakdown than the one contained herein,
and the Contractor shall provide such supplementary budget information in a timely fashion in the form
and content prescribed by the Grantee. Any amendments to the budget must be approved in writing by
both the Grantee and the Contractor.
D. Closeout
Upon termination of this Agreement, in whole or in part for any reason including completion of the project,
the following provisions may apply:
A. Upon written request by the Contractor, the City shall make or arrange for payments to the
Contractor of allowable reimbursable costs not covered by previous payments;
B. Disposition of program assets (including the return of all unused materials, equipment, unspent
cash advances, program income balances, and accounts receivable to the Grantee);
C. The Contractor shall submit within thirty (30) days after the date of expiration of this Agreement,
all financial, performance and other reports required by this Agreement, and in addition, will
cooperate in a program audit by the City or its designee; and
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D. Closeout of funds will not occur unless all requirements of 24 CFR 92.507 are met and all
outstanding issues with the Contractor have been resolved to the satisfaction of the City.
The Contractor's obligation to the Grantee shall not end until all closeout requirements are completed.
Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that
the Contractor has control over CDBG funds, including program income.
SECTION 2: DOCUMENTATION OF COSTS AND OTHER FINANCIAL REPORTING
All costs shall be supported by properly executed payrolls, time records, invoices, vouchers or other
official documentation, as evidence of the nature and propriety of the charges. All accounting documents
pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible, and
upon reasonable notice, the City and HUD shall have the right to audit the records of the Contractor as
they relate to the Agreement and the activities and services described herein.
The Contractor shall also:
A. Maintain an effective system of internal fiscal control and accountability for all CDBG funds and
property acquired or improved with CDBG funds, and make sure the same are used solely for
authorized purposes.
B. Keep a continuing record of all disbursements by date, check number, amount, vendor,
description of items purchased and line item from which the money was expended, as reflected
in the Contractor's accounting records.
C. Maintain payroll, financial, and expense reimbursement records for a period of five (5) years after
receipt of final payment under this Agreement.
D. Permit inspection and audit of its records with respect to all matters authorized by this Agreement
by representatives of the City or HUD at any time during normal business hours and as often as
necessary.
E. Inform the City concerning any funds allocated to the Contractor, that the Contractor anticipates
will not be expended during the term of this Agreement, and permit the reassignment of the same
by the City to other Contractors.
F. Repay the City any funds in its possession at the time of the termination of this Agreement that
may be due to the City or HUD.
SECTION 3: REIMBURSEMENT
The City shall reimburse the Contractor only for actual incurred costs upon presentation of properly
executed reimbursement forms as provided and approved by the City. Only those allowable costs directly
related to this Agreement shall be paid. The amount of each request must be limited to the amount
needed for payment of eligible costs.
In the event that the City or HUD determines that any funds were expended by the Contractor for
unauthorized or ineligible purposes or the expenditures constitute disallowed costs in any other way, the
City or HUD may order repayment of the same. The Contractor shall remit the disallowed amount to the
City within thirty (30) days of written notice of the disallowance.
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Contractor Agreement
SECTION 4: PROGRAM INCOME
The Contractor shall report monthly on all program income (as defined at 24 CFR 570.500(a)) generated
by activities carried out with CDBG funds made available under this Agreement. The use of program
income by the Contractor shall comply with the requirements set forth at 24 CFR 570.504, 2 CFR 200.80
and 2 CFR 200.307. By way of further limitations, the Contractor may use such income only during the
term of this Agreement and only for activities permitted under this Agreement and shall reduce requests
for additional funds by the amount of any such program income balances on hand. All unexpended
program income shall be returned to the City at the completion of the Agreement. Any interest earned on
cash advances from the U.S. Treasury and from funds held in a revolving fund account is not program
income and shall be remitted promptly to the Grantee.
ARTICLE 3- GENERAL CONDITIONS AND REQUIREMENTS
SECTION 1: NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid),
commercial courier, personal delivery or sent by electronic means. Any notice delivered or sent as
aforesaid shall be effective on the date of delivery or sending. All notices and other written
communications under this Agreement shall be addressed to the individuals in the capacities indicated
below, unless otherwise modified by subsequent written notice.
Grantee/City Contractor
191 Level Rance Rhame(rrhame@pearlandtx.gov) Derek Jackson
2nd Level Joel Hardy (jhardy@pearlandtx.gov)
3rd Level Jon Branson (jbranson@pearlandtx.gov)
Address 3519 Liberty Drive
Pearland, TX 77581
SECTION 2: GENERAL CONDITIONS
A. General Compliance
The Contractor agrees to comply with the requirements of Title 24 of the Code of Federal Regulations,
Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development
Block Grants (CDBG)) including subpart J and subpart K of these regulations, except that (1) the
Contractor does not assume the recipient's environmental responsibilities described in 24 CFR 570.604
and (2) the Contractor does not assume the recipient's responsibility for initiating the review process
under the provisions of 24 CFR Part 52. The Contractor also agrees to comply with all other applicable
Federal, State and local laws, regulations, and policies governing the funds provided under this
Agreement. The Contractor further agrees to utilize funds available under this Agreement to supplement
rather than supplant funds otherwise available.
The Contractor shall comply with all applicable Federal laws, regulations, and requirements and all
provisions of this Agreement, which include compliance with the provisions of the HCD Act and all rules,
regulations, guidelines, and circulars promulgated by the various Federal departments, agencies,
administrations, and commissions relating to the CDBG Program. The applicable laws and regulations
include, but are not limited to:
City of Pearland,Texas Page 8 of 27
Contractor Agreement
• 2 CFR Part 200
• 24 CFR Part 570;
• 24 CFR Parts 84 and 85;
• OMB Circular A-87 "Cost Principles for State and Local Governments," or OMB Circular A-
110, or OMB Circular A-122 "Cost Principles for Non-Profit Organizations," or OMB Circular
A-21 "Cost Principles for Educational Institutions";
• OMB Circular A-128, "Audits of State and Local Governments" or OMB Circular A-133 "Audits
of Institutions of Higher Education and Other Non-Profit Institutions";
• The Davis-Bacon Fair Labor Standards Act;
• The Contract Work Hours and Safety Standards Act of 1962;
• Copeland "Anti-Kickback" Act of 1934;
• Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended (URA);
• Title VI of the Civil Rights Act of 1964; (Public Law 88-352 implemented in 24 CFR Part 1)
• Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (Public Law 90-234 and Executive
Order 11063 as amended by Executive Order 12259 (implemented in 24 CFR Part 107);
• Sections 104(b) and 109 of the Housing and Community Development Act of 1974;
• Section 3 of the Housing and Urban Development Act of 1968;
• Equal employment opportunity and minority business enterprise regulations established in 2
C.F.R. Part 200, Appendix II, ¶C and24 CFR part 570.904;
• Non-discrimination in employment, established by Executive Order 11246 (as amended by
Executive Orders 11375 and 12086);
• Section 504 of the Rehabilitation Act of 1973 Uniform Federal Accessibility;
• The Architectural Barriers Act of 1968;
• The Americans With Disabilities Act (ADA) of 1990;
• The Age Discrimination Act of 1975, as amended;
• National Environmental Policy of 1969 (42 USC 4321 et seq.), as amended;
• Lead Based paint regulations established in 24 CFR Parts 35, 570.608, and 24 CFR 982.401;
• Asbestos guidelines established in CPD Notice 90-44;
• HUD Environmental Criteria and Standards (24 CFR Part 51);
• The Energy Policy and Conservation Act (Public Law 94-163) and 24 CFR Part 39;
• Historic Preservation Act of 1966, as amended, and related laws and Executive Orders;
• Executive Order 11988, Floodplain Management, 1977 (42 FR 26951 et seq.);
• Flood Disaster Protection Act of 1973.
B. "Independent Contractor"
Nothing contained in this Agreement is intended, nor shall be construed in any manner to create or
establish the relationship of employer/employee between the Grantee and the Contractor.The Contractor
shall, at all times, remain an "independent contractor" with respect to the services to be performed under
this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, FICA,
retirement, life and/or medical insurance and Workers' Compensation Insurance, as the Contractor is an
independent contractor.
C. Hold Harmless
To the extent permitted by law, the Contractor agrees to hold harmless, defend and indemnify the City
and its appointed and elected officers and employees from and against any and all liability, loss, costs,
damage and expense, including costs and attorney fees in defense thereof because of any actions,
claims, lawsuits, damages, charges and judgments whatsoever that arise out of the Contractor's
performance or nonperformance of the services or subject matter called for in this Agreement.
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Contractor Agreement
D. Workers' Compensation
The Contractor shall provide Workers' Compensation Insurance coverage for all of its employees
involved in the performance of this Agreement.
E. Insurance & Bonding
The Contractor shall carry sufficient insurance coverage to protect Agreement assets from loss due to
theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket fidelity bond
covering all employees in an amount equal to cash advances from the Grantee. The Contractor shall
comply with the bonding and insurance requirements of 24 CFR 84.31 and 84.48.
The certificates of insurance shall be provided to the City by the Contractor's insurance agent or carrier
as evidence that policies providing the required coverages, conditions, and minimum limits are in full
force and effect. Insurance limits must be on each Certificate of Insurance. Each Certificate of Insurance
shall be reviewed and approved by the City prior to commencement of this Agreement. No other form of
certificate shall be used.
The Contractor will not be relieved of any liability, claims, demands, or other obligations assumed by its
failure to procure or maintain insurance, or its failure to procure or maintain insurance in sufficient
amounts, durations, or types.
Failure on the part of the Contractor to procure or maintain policies providing the required coverages,
conditions and minimum limits will constitute a material breach of this Agreement, upon which the City
may immediately terminate this contract.
F. Licensing
The Contractor agrees to comply with and obtain at its own expense, if necessary, all applicable Federal,
State, City or Municipal standards for licensing, certifications and operation of facilities and programs,
and accreditation and licensing of individuals, and any other standards or criteria as described in this
Agreement to assure quality of services.
In the event of an investigation or suspension regarding any Contractor license related to the services for
which the City is providing funding under this Agreement, the City may terminate this Agreement and
withhold further Agreement funds. In addition, monies already received under this Agreement may be
owed back to the City.
G. Amendments
The parties may amend this Agreement at any time provided that such amendments make specific
reference to this Agreement and are executed in writing, signed by a duly authorized representative of
each organization, and approved by the Grantee's governing body. Such amendments shall not invalidate
this Agreement, nor relieve or release the Grantee or Contractor from its obligations under this
Agreement. The Grantee may, in its discretion, amend this Agreement to conform with Federal, State or
local governmental guidelines, policies or available funding amounts, or for other reasons. If such
amendments result in a change in the funding, the scope of services, or schedule of the activities to be
undertaken as part of this Agreement, such modifications will be incorporated only by written amendment
signed by both Grantee and Contractor.
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Contractor Agreement
H. Failure to Perform
In the event of a failure by the Contractor to comply with any terms or conditions of this Agreement or to
provide in any manner activities or other performance as agreed herein, the City reserves the right to
temporarily withhold all or any part of payment pending correction of the deficiency, suspend all or part
of the Agreement, or prohibit the Contractor from incurring additional obligation of funds until the City is
satisfied that corrective action has been taken or completed. The option to withhold funds is in addition
to, and not in lieu of the City's right to suspend or terminate this Agreement. The City may consider
performance under this Agreement when considering future awards.
I. Suspension or Termination
The Grantee may pursue such remedies as are available to it in accordance with 2 CFR Part 200,
Appendix II, ¶ A and 24 CFR 85.43, including but not limited to suspension or termination of this
Agreement, if the Contractor materially fails to comply with any terms or conditions of this Agreement,
which include, but are not limited to, the following:
A. Failure to comply with any of the rules, regulations or provisions referred to herein, or such
statutes, regulations, executive orders, and HUD guidelines, policies or directives as may
become applicable at any time;
B. Failure, for any reason, of the Contractor to fulfill in a timely and proper manner its obligations
under this Agreement;
C. Ineffective or improper use of funds provided under this Agreement;
D. Submission by the Contractor to the Grantee reports that are incorrect or incomplete in any
material respect; or
E. Failure to take satisfactory corrective action as directed by the City.
In accordance with 2 C.F.R. Part 200, Appendix II, ¶ B and 24 CFR 85.44, this Agreement may also be
terminated for convenience by either the Grantee or the Contractor, in whole or in part, by setting forth
the reasons for such termination, the effective date, and, in the case of partial termination, the portion to
be terminated. If, in the case of a partial termination, however, the Grantee determines that the remaining
portion of the award will not accomplish the purpose for which the award was made, the Grantee may
terminate the award in its entirety.
In the event that funding from the Federal government is withdrawn, reduced or limited in any way after
the effective date of this Agreement but prior to its normal completion, the City may summarily terminate
this Agreement as to the funds reduced or limited, notwithstanding any other termination provisions of
this agreement.
Termination under this Section shall be effective upon receipt of written notice.
In the case of a suspension or termination, monies already received under this Agreement may be owed
back to the City and the City may also declare the Contractor ineligible for further participation in the
CDBG program.
City of Pearland,Texas Page 11 of 27
Contractor Agreement
SECTION 3: ADMINISTRATIVE REQUIREMENTS
A. Financial Management
1. Accounting Standards
The Contractor agrees to comply with 24 CFR 84.21-28 and agrees to adhere to the accounting
principles and procedures required therein, utilize adequate internal controls, and maintain
necessary source documentation for all costs incurred.
2. Cost Principles
The Contractor shall administer its program in conformance with OMB Circulars A-122, "Cost
Principles for Non-Profit Organizations," or A-21, "Cost Principles for Educational Institutions," as
applicable. These principles shall be applied for all costs incurred whether charged on a direct or
indirect basis.
B. Documentation and Record Keeping
1. Records to be Maintained
The Contractor shall maintain all records required by the Federal regulations specified in 24 CFR
570.506 that are pertinent to the activities to be funded under this Agreement. Such records shall
include but are not be limited to:
• Records providing a full description of each activity undertaken;
• Records demonstrating that each activity undertaken meets one of the National Objectives of
the CDBG program;
• Records required to determine the eligibility of activities;
• Records required to document the acquisition, improvement, use or disposition of real
property acquired or improved with CDBG assistance;
• Records documenting compliance with the fair housing and equal opportunity components of
the CDBG program;
• Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28; and
• Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
2. Retention
The Contractor shall retain all financial records, supporting documents, statistical records, and all
other records pertinent to the Agreement for a period of five(5)years. The retention period begins
on the date of the submission of the Grantee's annual performance and evaluation report to HUD
in which the activities assisted under the Agreement are reported on for the final time.
Notwithstanding the above, if there are litigation, claims, audits, negotiations or other actions that
involve any of the records cited and that have started before the expiration of the five year period,
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Contractor Agreement
then such records must be retained until completion of the actions and resolution of all issues, or
the expiration of the five year period, whichever occurs later.
3. Client Data
The Contractor shall maintain client data demonstrating client eligibility for services provided.
Such data shall include, but not be limited to, client name, address, income level or other basis
for determining eligibility, demographic information and description of service provided. Such
information shall be made available to Grantee monitors or their designees for review upon
request.
4. Disclosure
The Contractor understands that client information collected under this contract is private and the
use or disclosure of such information, when not directly connected with the administration of the
Grantee's or Contractor's responsibilities with respect to services provided under this Agreement,
is prohibited unless written consent is obtained from such person receiving service and, in the
case of a minor, that of a responsible parent/guardian.
5. Audits & Inspections
All Contractor records with respect to any matters covered by this Agreement shall be made
available to the Grantee, HUD, and the Comptroller General of the United States or any of their
authorized representatives at any time during normal business hours, as often as deemed
necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any
deficiencies noted in audit reports must be fully cleared by the Contractor within thirty (30) days
after receipt by the Contractor. Failure of the Contractor to comply with the above audit
requirements will constitute a violation of this Agreement and may result in the withholding of
future payments. The Contractor hereby agrees to have an annual agency audit conducted in
accordance with current Grantee policy concerning Contractor audits and OMB Circular A-133.
C. Grievance
The Contractor will have processes in place grievance procedures which receive, document and utilize
the input from beneficiaries affected by the program or project covered under this Agreement. This may
include, but not be limited to the Contractor providing the beneficiary with the Contractor's proper contact
information for accepting a written complaint or grievance, the filing and record retention of said
grievance, and the transmission of that same documentation to the Grantee, immediately.
D. Procurement
1. Compliance
The Contractor shall comply with current Grantee policy concerning the purchase of equipment
and shall maintain inventory records of all non-expendable personal property as defined by such
policy as may be procured with funds provided herein. All program assets (unexpended program
income, property, equipment, etc.)shall revert to the Grantee upon termination of this Agreement.
2. OMB Standards
Unless specified otherwise within this agreement, the Contractor shall procure all materials,
property, or services in accordance with the requirements of 24 CFR 84.40-48.
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Contractor Agreement
2. Debarment and Suspension
Non-federal entities and contractors are subject to the debarment and suspension regulations
implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order
12689, Debarment and Suspension (1989) at 2 C.F.R. Part 180 and the Department of Homeland
Security's regulations at 2 C.F.R. Part 3000 (Non-procurement Debarment and Suspension).
These regulations restrict awards, subawards, and contracts with certain parties that are
debarred, suspended, or otherwise excluded from or ineligible for participation in Federal
assistance programs and activities. See 2 C.F.R. Part 200, Appendix II, ¶ H; and Procurement
Guidance for Recipients and Contractors Under 2 C.F.R. Part 200 (Uniform Rules): Supplement
to the Public Assistance Procurement Disaster Assistance Team (PDAT) Field Manual Chapter
IV, ¶ 6.d, and Appendix C, ¶ 2 [hereinafter PDAT Supplement]. A contract award must not be
made to parties listed in the SAM Exclusions. SAM Exclusions is the list maintained by the
General Services Administration that contains the names of parties debarred, suspended, or
otherwise excluded by agencies, as well as parties declared ineligible under statutory or
regulatory authority other than Executive Order 12549. SAM exclusions can be accessed at
www.sam.gov. See 2 C.F.R. § 180.530; PDAT Supplement, Chapter IV, ¶6.d and Appendix C, ¶
2.
a. In general, an "excluded" party cannot receive a Federal grant award or a contract within the
meaning of a "covered transaction," to include subawards and subcontracts. This includes
parties that receive Federal funding indirectly, such as contractors to recipients and
Contractors. The key to the exclusion is whether there is a"covered transaction,"which is any
non-procurement transaction (unless excepted) at either a "primary" or "secondary" tier.
Although "covered transactions"do not include contracts awarded by the Federal Government
for purposes of the non-procurement common rule and DHS's implementing regulations, it
does include some contracts awarded by recipients and Contractor.
b. Specifically, a covered transaction includes the following contracts for goods or services:
a. The contract is awarded by a recipient or Contractor in the amount of at least $25,000.
b. The contract requires the approval of FEMA, regardless of amount.
c. The contract is for federally-required audit services.
d. A subcontract is also a covered transaction if it is awarded by the contractor of a
recipient or Contractor and requires either the approval of FEMA or is in excess of
$25,000.
i. The following provides a debarment and suspension clause. It incorporates an
optional method of verifying that contractors are not excluded or disqualified:
"Suspension and Debarment
1. This contract is a covered transaction for purposes of 2 C.F.R. pt. 180
and 2 C.F.R. pt. 3000. As such the contractor is required to verify that
none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or
its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2
C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
2. The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2
C.F.R. pt. 3000, subpart C and must include a requirement to comply
with these regulations in any lower tier covered transaction it enters
into.
3. This certification is a material representation of fact relied upon by
(insert name of Contractor). If it is later determined that the contractor
did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000,
City of Pearland,Texas Page 14 of 27
Contractor Agreement
subpart C, in addition to remedies available to (name of state agency
serving as recipient and name of Contractor), the Federal Government
may pursue available remedies, including but not limited to suspension
and/or debarment.
4. The bidder or proposer agrees to comply with the requirements of 2
C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this
offer is valid and throughout the period of any contract that may arise
from this offer. The bidder or proposer further agrees to include a
provision requiring such compliance in its lower tier covered
transactions."
E. Travel
No funds shall be budgeted for reimbursement of the Contractor's travel in this Agreement.
F. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement shall be in compliance with
the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and 570.504, as applicable, which
include but are not limited to the following:
A. The Contractor shall transfer to the Grantee any CDBG funds on hand and any accounts
receivable attributable to the use of funds under this Agreement at the time of expiration,
cancellation, or termination.
B. Real property under the Contractor's control that was acquired or improved, in whole or in part,
with funds under this Agreement in excess of $25,000 shall be used to meet one of the CDBG
National Objectives pursuant to 24 CFR 570.208 until five (5) years after expiration of this
Agreement [or such longer period of time as the Grantee deems appropriate]. If the Contractor
fails to use CDBG assisted real property in a manner that meets a CDBG National Objective for
the prescribed period of time,the Contractor shall pay the Grantee an amount equal to the current
fair market value of the property less any portion of the value attributable to expenditures of non-
CDBG funds for acquisition of, or improvement to, the property. Such payment shall constitute
program income to the Grantee. The Contractor may retain real property acquired or improved
under this Agreement after the expiration of the five-year period [or such longer period of time as
the Grantee deems appropriate].
C. In all cases in which equipment acquired, in whole or in part, with funds under this Agreement is
sold, the proceeds shall be program income (prorated to reflect the extent to that funds received
under this Agreement were used to acquire the equipment). Equipment not needed by the
Contractor for activities under this Agreement shall be (1)transferred to the Grantee for the CDBG
program or (2) retained after compensating the Grantee in an amount equal to the current fair
market value of the equipment less the percentage of non-CDBG funds used to acquire the
equipment.
SECTION 4: RELOCATION, REAL PROPERTY ACQUISITION AND ONE-FOR-ONE HOUSING
REPLACEMENT
The Contractor agrees to comply with (1) the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at 49 CFR Part 24
and 24 CFR 570.606(b); (2) the requirements of 24 CFR 570.606(c) governing the Residential Anti-
City of Pearland,Texas Page 15 of 27
Contractor Agreement
subpart C, in addition to remedies available to (name of state agency
serving as recipient and name of Contractor), the Federal Government
may pursue available remedies, including but not limited to suspension
and/or debarment.
4. The bidder or proposer agrees to comply with the requirements of 2
C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this
offer is valid and throughout the period of any contract that may arise
from this offer. The bidder or proposer further agrees to include a
provision requiring such compliance in its lower tier covered
transactions."
E. Travel
No funds shall be budgeted for reimbursement of the Contractor's travel in this Agreement.
F. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement shall be in compliance with
the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and 570.504, as applicable, which
include but are not limited to the following:
A. The Contractor shall transfer to the Grantee any CDBG funds on hand and any accounts
receivable attributable to the use of funds under this Agreement at the time of expiration,
cancellation, or termination.
B. Real property under the Contractor's control that was acquired or improved, in whole or in part,
with funds under this Agreement in excess of $25,000 shall be used to meet one of the CDBG
National Objectives pursuant to 24 CFR 570.208 until five (5) years after expiration of this
Agreement [or such longer period of time as the Grantee deems appropriate]. If the Contractor
fails to use CDBG assisted real property in a manner that meets a CDBG National Objective for
the prescribed period of time, the Contractor shall pay the Grantee an amount equal to the current
fair market value of the property less any portion of the value attributable to expenditures of non-
CDBG funds for acquisition of, or improvement to, the property. Such payment shall constitute
program income to the Grantee. The Contractor may retain real property acquired or improved
under this Agreement after the expiration of the five-year period [or such longer period of time as
the Grantee deems appropriate].
C. In all cases in which equipment acquired, in whole or in part, with funds under this Agreement is
sold, the proceeds shall be program income (prorated to reflect the extent to that funds received
under this Agreement were used to acquire the equipment). Equipment not needed by the
Contractor for activities under this Agreement shall be(1)transferred to the Grantee for the CDBG
program or (2) retained after compensating the Grantee in an amount equal to the current fair
market value of the equipment less the percentage of non-CDBG funds used to acquire the
equipment.
SECTION 4: RELOCATION, REAL PROPERTY ACQUISITION AND ONE-FOR-ONE HOUSING
REPLACEMENT
The Contractor agrees to comply with (1) the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at 49 CFR Part 24
and 24 CFR 570.606(b); (2) the requirements of 24 CFR 570.606(c) governing the Residential Anti-
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Contractor Agreement
E. Treat anyone differently from others in determining if they satisfy any admission,
enrollment, eligibility, membership or other requirement or condition which the
individual must meet to be provided a service or a benefit under this Agreement.
F. Deny anyone an opportunity to participate in any program or activity as an employee
which is different from that afforded others under this agreement.
If assignment and/or subcontracting has been authorized in writing, said assignment or
subcontract shall include appropriate safeguards against discrimination in client services binding
upon each contractor or subcontractor. The Contractor shall take such actions as may be required
to ensure full compliance with the provisions, including sanction for noncompliance.
3. Land Covenants
This contract is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88-
352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land
acquired, cleared or improved with assistance provided under this Agreement, the Contractor
shall cause or require a covenant running with the land to be inserted in the deed or lease for
such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the
use or occupancy of such land,or in any improvements erected or to be erected thereon, providing
that the Grantee and the United States are beneficiaries of and entitled to enforce such covenants.
The Contractor, in undertaking its obligation to carry out the program assisted hereunder, agrees
to take such measures as are necessary to enforce such covenant, and will not itself so
discriminate.
4. Section 504
The Contractor agrees to comply with all Federal regulations issued pursuant to compliance with
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination
against the individuals with disabilities or handicaps in any Federally assisted program. The
Grantee shall provide the Contractor with any guidelines necessary for compliance with that
portion of the regulations in force during the term of this Agreement.
5. Architectural Barriers AcVAmericans with Disabilities Act
The Contractor shall meet the requirements, where applicable, of the Architectural Barriers Act
and the Americans with Disabilities Act, as set forth in 24 CFR 570.614. A building or facility
designed, constructed, or altered with funds allocated or reallocated under CDBG program after
December 11, 1995 and that meets the definition of a "residential structure" as defined in 24 CFR
Part 40.2 or the definition of a"building"as defined in 41 CFR Part 101-19.602(a) is subject to the
requirements of the Architectural Barriers Act of 1968 (42 USC 4151-4157) and shall comply with
the Uniform Federal Accessibility Standards. The Americans with Disabilities Act("ADA') (42 USC
12131; 47 USC 155, 210, 218, and 255) requires that the design and construction of facilities for
first occupancy after January 26, 1993 must include measures to make them readily accessible
and usable by individuals with disabilities. The ADA further requires the removal of architectural
barriers and communication barriers that are structural in nature in existing facilities, where such
removal is readily achievable—that is, easily accomplishable and able to be carried out without
much difficulty or expense.
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Contractor Agreement
B. Affirmative Action
1. Approved Plan
The Contractor agrees that it shall be committed to carry out pursuant to the Grantee's
specifications an Affirmative Action Program, in keeping with the principles as provided in
President's Executive Order 11246 of September 24, 1966.
2. Women-and Minority-Owned Businesses (W/MBE)
The Contractor will use its best efforts to afford small businesses, minority business enterprises,
and women's business enterprises the maximum practicable opportunity to participate in the
performance of this Agreement. As used in this Agreement, the terms "small business" means a
business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended
(15 U.S.C. 632), and "minority and women's business enterprise" means a business at least fifty-
one (51) percent owned and controlled by minority group members or women. For the purpose of
this definition, "minority group members" are African-Americans, Spanish-speaking, Spanish
surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The
Contractor may rely on written representations by businesses regarding their status as minority
and female business enterprises in lieu of an independent investigation.
3. Access to Records
The Contractor shall furnish and cause each of its own Contractors or subcontractors to furnish
all information and reports required hereunder and will permit access to its books, records and
accounts by the Grantee, HUD or its agent, or other authorized Federal officials for purposes of
investigation to ascertain compliance with the rules, regulations and provisions stated herein.
4. Notifications
The Contractor will send to each labor union or representative of workers with which it has a
collective bargaining agreement or other contract or understanding a notice, to be provided by
the agency contracting officer, advising the labor union or worker's representative of the
Contractor's commitments hereunder, and shall post copies of the notice in conspicuous places
available to employees and applicants for employment.
5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement
The regulation at 41 C.F.R. § 60-1.3 defines a "federally assisted construction contract" as any
agreement or modification thereof between any applicant and a person for construction work
which is paid for in whole or in part with funds obtained from the Government or borrowed on the
credit of the Government pursuant to any Federal program involving a grant, contract, loan,
insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant,
contract, loan, insurance, or guarantee, or any application or modification thereof approved by
the Government for a grant, contract, loan, insurance, or guarantee under which the applicant
itself participates in the construction work.
The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of
the Contractor, state that it is an Equal Opportunity and Affirmative Action employer.
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Contractor Agreement
The Contractor shall comply with Executive Order 11246 as amended by Executive Order 12086
and the regulations issued pursuant thereto (41 CFR Chapter 60), and will not discriminate
against any employee or applicant for employment because of race, color, creed, religion,
ancestry, national origin, sex, disability or other handicap, age, marital status, or status with regard
to public assistance. The Contractor will take affirmative action to ensure that all employment
practices are free from such discrimination. Such employment practices include but are not limited
to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff, termination, rates of pay, or other forms of compensation and selection for training,
including apprenticeship.
The Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination clause.
6. Subcontract Provisions
The Contractor will include the provisions of Section 5. A, Civil Rights, and B, Affirmative Action,
in every subcontract or purchase order, specifically or by reference, so that such provisions will
be binding upon each of its own Contractors or subcontractors.
C. Employment Restrictions
1. Prohibited Activity
The Contractor is prohibited from using funds provided herein or personnel employed in the
administration of the program for: political activities; inherently religious activities; lobbying;
political patronage; and nepotism activities.
The Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended) is applicable to any and all
Contractors who apply or bid for an award of $100,000 or more. Such Contractors shall file the
required certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, officer or employee of Congress, or
an employee of a member of Congress in connection with obtaining any Federal contract, grant,
or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with
non-Federal funds that takes place in connection with obtaining any Federal award. Such
disclosures are forwarded from tier to tier up to the recipient.
2. Labor Standards
The Contractor agrees to comply with the requirements of the Secretary of Labor in accordance
with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and Safety
Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal, state and local laws and
regulations pertaining to labor standards insofar as those acts apply to the performance of this
Agreement. The Contractor agrees to comply with the Copeland Anti-Kick Back Act (18 U.S.C.
874 et seq.) and it's implementing regulations of the U.S. Department of Labor at 29 CFR Part 3.
The Contractor shall maintain documentation that demonstrates compliance with hour and wage
requirements of this part. Such documentation shall be made available to the Grantee for review
upon request.
The Contractor agrees that, except with respect to the rehabilitation or construction of residential
property containing less than eight (8) units, all contractors engaged under contracts in excess of
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Contractor Agreement
$2,000.00 for construction, renovation or repair work financed in whole or in part with assistance
provided under this contract, shall comply with Federal requirements adopted by the Grantee in
2 CFR Part 200, Appendix II, ¶ D, pertaining to such contracts and with the applicable
requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7
governing the payment of wages and ratio of apprentices and trainees to journey workers;
provided that, if wage rates higher than those required under the regulations are imposed by state
or local law, nothing hereunder is intended to relieve the Contractor of its obligation, if any, to
require payment of the higher wage. The Contractor shall cause or require to be inserted in full,
in all such contracts subject to such regulations, provisions meeting the requirements of this
paragraph.
3. Drug-Free Workplace
The Contractor will or will continue to provide a drug-free workplace by:
A. Maintaining a Zero Tolerance Drug Policy;
B. Posting in conspicuous places, available to employees and applicants for
employment, a statement notifying employees that the unlawful manufacture, sale,
distribution, dispensation, possession, or use of a controlled substance or marijuana
is prohibited in the Contractor's workplace and specifying the actions that will be taken
against employees for violations of such prohibition;
C. Stating in all solicitations or advertisements for employees or subcontractors placed
by or on behalf of the Contractor that the Contractor maintains a drug-free workplace;
D. Establishing an ongoing drug-free awareness program to inform employees about:
• The dangers of drug abuse in the workplace;
• The Contractor's policy of maintaining a drug-free workplace;
• Any available drug counseling, rehabilitation, and employee assistance programs;
and
• The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
E. Including the provisions of the foregoing clauses in all third-party contracts,
subcontracts, and purchase orders that exceed ten thousand dollars ($10,000.00), so
that the provisions will be binding upon each subcontractor or vendor.
4. "Section 3" Clause
A. Compliance
Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as
implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders
issued thereunder prior to the execution of this contract, shall be a condition of the Federal
financial assistance provided under this contract and binding upon the Contractor and any
of the Contractor's Contractors and subcontractors. Failure to fulfill these requirements
City of Pearland,Texas Page 20 of 27
Contractor Agreement
shall subject the Contractor and any of the Contractor's Contractors and subcontractors,
their successors and assigns, to those sanctions specified by the Agreement through
which Federal assistance is provided. The Contractor certifies and agrees that no
contractual or other disability exists that would prevent compliance with these
requirements.
The Contractor further agrees to comply with these 'Section 3" requirements and to
include the following language in all subcontracts executed under this Agreement:
"The work to be performed under this Agreement is a project assisted
under a program providing direct Federal financial assistance from HUD
and is subject to the requirements of Section 3 of the Housing and Urban
Development Act of 1968, as amended (12 U.S.C. 1701). Section 3
requires that to the greatest extent feasible opportunities for training and
employment be given to low- and very low-income residents of the project
area, and that contracts for work in connection with the project be awarded
to business concerns that provide economic opportunities for low- and
very low-income persons residing in the metropolitan area in which the
project is located."
The Contractor further agrees to ensure that opportunities for training and employment
arising in connection with a housing rehabilitation (including reduction and abatement of
lead-based paint hazards), housing construction, or other public construction project are
given to low- and very low-income persons residing within the metropolitan area in which
the CDBG-funded project is located; where feasible, priority should be given to low- and
very low-income persons within the service area of the project or the neighborhood in
which the project is located, and to low- and very low-income participants in other HUD
programs. The Contractor further agrees to award contracts for work undertaken in
connection with a housing rehabilitation (including reduction and abatement of lead-based
paint hazards), housing construction, or other public construction project to business
concerns that provide economic opportunities for low- and very low-income persons
residing within the metropolitan area in which the CDBG-funded project is located; where
feasible, priority should be given to business concerns that provide economic opportunities
to low-and very low-income residents within the service area or the neighborhood in which
the project is located, and to low- and very low-income participants in other HUD
programs.
The Contractor certifies and agrees that no contractual or other legal incapacity exists that
would prevent compliance with these requirements.
B. Notifications
The Contractor agrees to send to each labor organization or representative of workers
with which it has a collective bargaining agreement or other contract or understanding, if
any, a notice advising said labor organization or worker's representative of its
commitments under this Section 3 clause and shall post copies of the notice in
conspicuous places available to employees and applicants for employment or training.
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Contractor Agreement
C. Subcontracts
The Contractor will include this Section 3 clause in every subcontract and will take
appropriate action pursuant to the subcontract upon a finding that the subcontractor is in
violation of regulations issued by the grantor agency. The Contractor will not subcontract
with any entity where it has notice or knowledge that the latter has been found in violation
of regulations under 24 CFR Part 135 and will not let any subcontract unless the entity
has first provided it with a preliminary statement of ability to comply with the requirements
of these regulations.
D. Conduct
1. Assignability
The Contractor shall not assign or transfer any interest in this Agreement without the prior written
consent of the Grantee; provided, however, that claims for money due or to become due to the
Contractor from the Grantee under this contract may be assigned to a bank, trust company, or
other financial institution without such approval. Notice of any such assignment or transfer shall
be furnished promptly to the Grantee. All terms and conditions of this Agreement shall apply to
any approved subcontract or assignment related to the Agreement.
2. Subcontracts
A. Approvals
The Contractor shall not enter into any subcontracts with any agency or individual in the
performance of this Agreement without the written consent of the Grantee prior to the
execution of such agreement.
B. Monitoring
The Contractor will monitor all subcontracted services on a regular basis to assure
contract compliance. Results of monitoring efforts shall be summarized in written reports
and supported with documented evidence of follow-up actions taken to correct areas of
noncompliance.
C. Content
The Contractor shall cause all of the provisions of this Agreement in its entirety to be
included in and made a part of any subcontract executed in the performance of this
Agreement.
D. Selection Process
The Contractor shall undertake to ensure that all subcontracts let in the performance of
this Agreement shall be awarded on a fair and open competition basis in accordance with
applicable procurement requirements. Executed copies of all subcontracts shall be
forwarded to the Grantee along with documentation concerning the selection process.
City of Pearland,Texas Page 22 of 27
Contractor Agreement
3. Hatch Act
The Contractor agrees that no funds provided, nor personnel employed under this Agreement,
shall be in any way or to any extent engaged in the conduct of political activities in violation of
Chapter 15 of Title V of the U.S.C.
4. Conflict of Interest
The Contractor agrees to abide by the provisions of 24 CFR 84.42 and 570.611, which include,
but are not limited to the following:
A. The Contractor shall maintain a written code or standards of conduct that shall govern
the performance of its officers, employees or agents engaged in the award and
administration of contracts supported by Federal funds.
B. No employee, officer or agent of the Contractor shall participate in the selection, the
award or the administration of a contract supported by Federal funds if a conflict of
interest, real or apparent, would be involved.
C. No covered persons who exercise or have exercised any functions or responsibilities
with respect to CDBG-assisted activities, or who are in a position to participate in a
decision-making process or gain inside information with regard to such activities, may
obtain a financial interest in any contract, or have a financial interest in any contract,
subcontract, or agreement with respect to the CDBG-assisted activity, or with respect
to the proceeds from the CDBG-assisted activity, either for themselves or those with
whom they have business or immediate family ties, during their tenure or for a period
of one (1) year thereafter. For purposes of this paragraph, a "covered person" includes
any person who is an employee, agent, consultant, officer, or elected or appointed
official of the Grantee, the Contractor, or any designated public agency.
5. Lobbying
The Contractor hereby certifies that:
A. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement;
B. If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions; and
C. It will require that the language of paragraph (d) of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
City of Pearland,Texas Page 23 of 27
Contractor Agreement
contracts under grants, loans, and cooperative agreements) and that all Contractors
shall certify and disclose accordingly:
D. Lobbying Certification
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352, title
31, U.S.C. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than$100,000 for each such failure.
6. Grantee Recognition
The Contractor shall ensure recognition of the role of the City in providing services through this
Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be
prominently labeled as to the funding source. In addition, the Contractor will include a reference
to the support provided herein in all publications made possible with funds made available under
this Agreement.
7. Copyright
If this Agreement results in any copyrightable material or inventions, the Grantee reserves the
right to a royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise
use, and to authorize others to use, the work or materials for governmental purposes.
8. Religious Activities
The Contractor agrees that funds provided under this Agreement will not be utilized for inherently
religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or
proselytization.
In addition to, and not in substitution for, other provisions of this Agreement regarding the
provisions of services utilizing CDBG funds the Contractor agrees that, in connection with such
services:
A. It will not discriminate against any employee or applicant for employment on the basis of
religion and will not limit employment or give preference in employment to persons on the
basis of religion;
B. It will not discriminate against any person applying for such public services on the basis
of religion and will not limit such services or give preference to persons on the basis of
religion;
C. It will provide no mandatory religious instruction or counseling, conduct no religious
worship or services, engage in no religious proselytizing, and exert no other religious
influence in the provision of such services.
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Contractor Agreement
9. Other Program Requirements
The Contractor shall carry out each activity in compliance with all Federal laws and regulations
described in 24 CFR 570 Subpart K, regardless if the law is specifically stated in this Agreement,
except that:
A. The Contractor does not assume the City's environmental responsibilities described in
Section 570.604; and
B. The Contractor does not assume the City's responsibility for initiating the review process
under Executive Order 12372.
SECTION 6: ENVIRONMENTAL
CDBG regulations require the preparation of a project Environmental Review Record (ERR) and
environmental clearance before funds are expended or costs incurred. The overall governing legislation
is the National Environmental Policy Act (NEPA).
City staff will complete the ERR. The time required for completion of the ERR can vary from a week to a
few months. If the initial Environmental Assessment determines that an Environmental Impact Statement
(EIS) or a Biological Assessment (BA) is necessary, the Contractor will be required to make appropriate
budget modifications to assure the costs of the EIS or BA are paid for from project funds.After completing
the ERR, the City may publish a notice of a Finding of No Significant Environmental Impact (FONSI) in a
local newspaper declaring the intent to request release of project funds from HUD. After the release of
the funds by HUD, the City will send the Contractor a written notice to begin the project. Contractors shall
not implement any project activities or incur any project costs until receipt of the notice to proceed.
The City must also determine whether the project meets other applicable statutory and regulatory
requirements which include by are not limited to the following:
A. Air and Water
The Contractor agrees to comply with the following requirements insofar as they apply to the
performance of this Agreement:
• Clean Air Act, 42 U.S.C., 7401, et seq. and 2 C.F.R. Part 200, Appendix II, ¶G;
• Federal Water Pollution Control Act, as amended, 33 U.S.C., 1251, et seq., as amended, 1318
relating to inspection, monitoring, entry, reports, and information, as well as other requirements
specified in said Section 114 and Section 308, and all regulations and guidelines issued
thereunder;
• Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Part 50, as amended.
B. Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001),
the Contractor shall assure that for activities located in an area identified by the Federal Emergency
Management Agency (FEMA) as having special flood hazards, flood insurance under the National
Flood Insurance Program is obtained and maintained as a condition of financial assistance for
acquisition or construction purposes (including rehabilitation).
City of Pearland,Texas Page 25 of 27
Contractor Agreement
C. Lead-Based Paint
The Contractor agrees that any construction or rehabilitation of residential structures with assistance
provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations at 24 CFR
570.608, and 24 CFR Part 35, Subpart B. Such regulations pertain to all CDBG-assisted housing and
require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be
properly notified that such properties may include lead-based paint. Such notification shall point out
the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be
taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead
level screening for children under seven. The notice should also point out that if lead-based paint is
found on the property, abatement measures may be undertaken. The regulations further require that,
depending on the amount of Federal funds applied to a property, paint testing, risk assessment,
treatment and/or abatement may be conducted.
D. Historic Preservation
The Contractor agrees to comply with the Historic Preservation requirements set forth in the National
Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36
CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic
Properties, insofar as they apply to the performance of this Agreement. In general, this requires
concurrence from the State's designated office for dealing with Historic Preservation, for all
rehabilitation and demolition of historic properties that are fifty years old or older or that are included
on a Federal, state, or local historic property list.
SECTION 7: HANDBOOK RECEIPT CERTIFICATION
The Contractor certifies that it has received the HUD published "Paying by the Rules" in either print or
electronic format from the Grantee. The Contractor further certifies and agrees that it is the Contractor's
obligation as a part of this Agreement to read and understand the Handbook.
SECTION 8: SEVERABILITY
It is understood and agreed by the parties that if any part, term, or provision of this Agreement is held by
the courts to be invalid, illegal or in conflict with any law, the remainder of the Agreement shall not be
affected thereby, and all other parts of this Agreement shall nevertheless be in full force and effect.
SECTION 9: WAIVER
The Grantee's failure to act with respect to a breach by the Contractor does not waive its right to act with
respect to subsequent or similar breaches. The failure of the Grantee to exercise or enforce any right or
provision shall not constitute a waiver of such right or provision.
SECTION 10: SUCCESSORS
This Agreement shall be binding upon each of the parties, their assigns, purchasers, trustees, and
successors.
SECTION 11: ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the Grantee and the Contractor for the use of
funds received under this Agreement and it supersedes all prior or contemporaneous communications
City of Pearland,Texas Page 26 of 27
Contractor Agreement
and proposals, whether electronic, oral, or written between the Grantee and the Contractor with respect
to this Agreement.
SECTION 12: NO THIRD-PARTY BENEFICIARIES
Except as expressly provided otherwise,this Agreement is intended to be solely for the benefit of the parties
and shall not otherwise be deemed to confer upon or give to any other person or third party any remedy,
claim, cause or action or other right.
SECTION 13: GOVERNING LAW AND JURISDICTION
This Agreement shall be construed in accordance with the laws of the State of Texas. In the event of any
dispute over the Agreement's terms and conditions, the exclusive venue and jurisdiction for any litigation
arising thereunder shall be in the District Court of Brazoria County, and, if necessary for exclusive federal
questions, the United States District Court for the District of Texas.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date of the most recent
signatory.
GRANTEE: City of Pearland, Texas Federal I.D. # 74-6028909
Z / it—/ 3 - rs
CITY ,r NA DATE
PRINTED NAME
Approved as to Form and Legal Sufficiency:
ill– ` 0
IATTORNEY DATE
IT/TY
/Jal/' :n al< Qt.r
PRINTED NAME
CONTRACTOR: Circle Friends Construction, LLC.
Gk.),et
AUTHOR OFFICIAL TITLE
Derck 7ZkyoN i/'/7—/9
PRINTED NAME DATE
City of Pearland,Texas Page 27 of 27
Contractor Agreement
EXHIBIT A
CONTRACTOR'S SCOPE OF WORK
Contractor is to perform construction related services per the terms and conditions of the City of Pearland bid #
0619-41 and Contractor's response to the same, as well as"Standards for Program Operation and Execution of
Repairs". Pricing is as follows per contractor's response to the same, as listed on the attached pages.
EXHIBIT A
Bid # 0619-41 CONTINUED
Circle
Friends
Construction
Line Items Services
Line Description Note to Bidder UOM QTY Unit Cost
1 Base Bid 1
Access Ramp 36"Width, Metal with anti-
1.1 slip surface or equal material. 2' Length EA 1 $200.00
Access Ramp 36" Width, Metal with anti-
1.2 slip surface or equal material. 4' Length EA 1 $450.00
Access Ramp 36" Width, Metal with anti-
1.3 slip surface or equal material. 6' Length EA 1 $650.00
Access Steps 36" Width, Metal with anti-
1.4 slip surface or equal material. 20" D EA 1 $900.00
Replace threshold at entry door way. Install
ADA compliant threshold unit. Secured to
subfloor. Inclusive of necessary weather-
1.5 stripping to seal properly below door. 4" x 1/4"1-I Metal EA 1 $150.00
1.6 Dishwasher White/Black EA 1 $500.00
1.7 Fridge/Freezer White/Black, w/o ice maker EA 1 $900.00
1.8 Oven Range White/Black Gas EA 1 $700.00
1.9 Oven Range White/Black Electric EA 1 $700.00
1.10 Range Hood Over the Range EA 1 $400.00
1.11 Microwave Over the Range w/vent fan EA 1 $600.00
Replace existing garbage disposal unit,
including new electrical, plumbing supply,
1.12 and drain hook ups 1/3 HP EA 1 $800.00
Replace existing garbage disposal unit,
including new electrical, plumbing supply,
1.13 and drain hook ups 1/2 HP EA 1 $900.00
Replace existing garbage disposal unit,
including new electrical, plumbing supply,
1.14 and drain hook ups 3/4 HP EA 1 $950.00
1.15 Door Casing Trim, white or paint to match Vinyl -2.25" LF 1 $20.00
1.16 Door Casing Trim, white or paint to match Wood-2.25" LF 1 $25.00
Removal of debris, whether sourced from
materials/debris prohibiting repair activities,
1.17 or other coverable activity. Per Cu.Yd. CY 1 $20.00
1.18 Gutters 4"width Metal LF 1 $20.00
1.19 Gutters 4"width Downspout EA 1 $30.00
1.20 Gutters 4"width Vinyl LF 1 $20.00
1.21 Gutters 4"width Downspout EA 1 $30.00
Sheetrock 1/2" tape, float, texture as w/removal of
1.22 needed, prime, and paint to match existing material SF 1 $5.00
Installation w/o
Sheetrock 1/2"tape, float, texture as removal of
1.23 needed, prime, and paint to match existing material SF 1 $4.00
Backer Board 1/2" fiberglass or similar
mold/mildew/moisture resistant for
installation in wet areas. (Not inclusive of
final wall covering if other than w/removal of
1.24 texture/paint) existing material SF 1 $2.00
Backer Board 1/2"fiberglass or similar
mold/mildew/moisture resistant for
installation in wet areas. (Not inclusive of Installation w/o
final wall covering if other than removal of
1.25 texture/paint) existing material SF 1 $2.00
Wainscot MDF(medium density fiber) w/removal of
1.26 product or similar existing material SF 1 $2.00
Installation w/o
Wainscot MDF(medium density fiber) removal of
1.27 product or similar existing material SF 1 $2.00
Wood Panel 4' x 8' sheet paneling for
interior walls, paint to match, seal as
necessary. MDF, Hardboard, or Wood w/removal of
1.28 panel sheets. existing material SF 1 $3.00
Wood Panel 4' x 8' sheet paneling for
interior walls, paint to match, seal as Installation w/o
necessary. MDF, Hardboard, or Wood removal of
1.29 panel sheets. existing material SF 1 $3.00
Ceiling R-38 equivalent depth/product, R-
30 where insulation extends over top wall
plates and 100% of ceiling area requiring Blown-In
1.30 insulation Fiberglass SF 1 $1.00
Ceiling R-38 equivalent depth/product, R-
30 where insulation extends over top wall
plates and 100% of ceiling area requiring
1.31 insulation Batt Fiberglass SF 1 $1.00
Wall R-13 equivalent insulation factor filling
1.32 cavity Batt Fiberglass SF 1 $2.00
1.33 Ceiling Fan - 52 in. - Energy Star Rated EA 1 $400.00
Flush Mount Light Fixture -Value Product,
1.34 Energy Star if available, of like-kind EA 1 $200.00
Wall Sconce - Interior, Value Product,
1.35 Energy Star if available, of like-kind EA 1 $200.00
Vent Fan - Minimum 50 cfm intermittent or
20 cfm continuous exhaust rating, Energy
Star. (not including wiring for new install -
1.36 Only price for basic replacement) w/ Light EA 1 $450.00
Vent Fan - Minimum 50 cfm intermittent or
20 cfm continuous exhaust rating, Energy
Star. (not including wiring for new install -
1.37 Only price for basic replacement) w/o Light EA 1 $400.00
Fluorescent-48" -Value Product, Energy
1.38 Star if available, of like-kind 2 bulb fixture EA 1 $200.00
Fluorescent-48" -Value Product, Energy
1.39 Star if available, of like-kind 4 bulb fixture EA 1 $225.00
Exterior Security Light- LED -Wall mount-
Value Product, Energy Star if available, of
1.40 like-kind EA 1 $400.00
Exterior Porch Light- Flush mount, Value
Product, Energy Star if available, of like-
1.41 kind EA 1 $200.00
Duplex-
1.42 Outlets 15-20 amp, w/wall plate GECl/AFCI EA 1 $200.00
Duplex- Non-
1.43 Outlets 15-20 amp, w/wall plate GFCI/AFCI EA 1 $200.00
1.44 Switches single-pole to 3-way, w/wall plate Toggle EA 1 $100.00
1.45 Switches single-pole to 3-way, w/wall plate Rocker EA 1 $100.00
Replace wiring from switch/outlet to
nearest gang box, switch, outlet, or service 14 gauge-15
1.46 panel (including new switch or outlet) amp- 120V LF 1 $15.00
Replace wiring from switch/outlet to
nearest gang box, switch, outlet, or service 12 gauge-20
1.47 panel (including new switch or outlet) amp- 120V LF 1 $15.00
Replace wiring from switch/outlet to
nearest gang box, switch, outlet, or service 10 gauge- 30
1.48 panel (including new switch or outlet) amp- 120V LF 1 $15.00
Replace wiring from switch/outlet to
nearest gang box, switch, outlet, or service 10 gauge-30
1.49 panel (including new switch or outlet) amp-240v LF 1 $15.00
Replace service panel, including proper
1.50 permitting and inspections. 100 Amp Service EA 1 $2,700.00
Replace service panel, including proper
1.51 permitting and inspections. 200 Amp Service EA 1 $2,700.00
Replacement of existing Smoke Detector
1.52 w/Carbon Monoxide alert Li-Ion Battery EA 1 $80.00
Replacement of existing Smoke Detector
1.53 w/Carbon Monoxide alert Hardwired EA 1 $200.00
Installation of new Smoke Detector w/
1.54 Carbon Monoxide alert Li-Ion Battery EA 1 $80.00
Installation of new Smoke Detector w/
1.55 Carbon Monoxide alert Hardwired EA 1 $200.00
Vinyl Flooring basic, value product to
match, glue down product - Leveling w/existing
1.56 Compound application as necessary material removal SF 1 $8.00
Vinyl Flooring basic, value product to
match, glue down product- Leveling w/o existing
1.57 Compound application as necessary material removal SF 1 $5.00
Carpet including pad, appropriate thickness
up to 1/2 inch. Value product-texture or w/existing
1.58 twist type. material removal SF 1 $15.00
Carpet including pad, appropriate thickness
up to 1/2 inch. Value product- texture or w/o existing
1.59 twist type. material removal SF 1 $12.00
Laminate Wood lay self leveling compound
as necessary. Floating, click-lock style.
Including necessary quarter-round or
similar trim around proper expansion area w/existing
1.60 on surround material removal SF 1 $8.00
Laminate Wood lay self leveling compound
as necessary. Floating, click-lock style.
Including necessary quarter-round or
similar trim around proper expansion area w/o existing
1.61 on surround material removal SF 1 $5.00
Ceramic Tile lay self leveling compound as
necessary. Mortar base, lay tile, equal
spacing, and installation of mortar to w/existing
1.62 match. material removal SF 1 $14.00
Ceramic Tile lay self leveling compound as
necessary. Mortar base, lay tile, equal
spacing, and installation of mortar to w/o existing
1.63 match. material removal SF 1 $8.00
Replace outside condenser unit. Include
connections and Freon charge. R410A unit
New energy star rated, programmable
1.64 thermostat. 2.5 ton EA 1 $3,700.00
Replace outside condenser unit. Include
connections and Freon charge. R410A unit
New energy star rated, programmable
1.65 thermostat. 3 ton EA 1 $4,000.00
Replace outside condenser unit. Include
connections and Freon charge. R410A unit
New energy star rated, programmable
1.66 thermostat. 4 ton EA 1 $5,000.00
Replace Air Handling Unit including coil,
furnace, and blower- all connections and
Freon charge - connect to existing air
box/duct work. New energy star rated,
programmable thermostat. New float switch
at evaporator drain pan, and cleaning of
1.67 back-up drain piping to exit point-Gas 2.5 ton EA 1 $2,700.00
Replace Air Handling Unit including coil,
furnace, and blower- all connections and
Freon charge- connect to existing air
box/duct work. New energy star rated,
programmable thermostat. New float switch
at evaporator drain pan, and cleaning of
1.68 back-up drain piping to exit point-Gas 3 ton EA 1 $3,500.00
Replace Air Handling Unit including coil,
furnace, and blower- all connections and
Freon charge-connect to existing air
box/duct work. New energy star rated,
programmable thermostat. New float switch
at evaporator drain pan, and cleaning of
1.69 back-up drain piping to exit point-Gas 4 ton EA 1 $4,500.00
Replace Air Handling Unit including coil,
furnace, and blower-all connections and
Freon charge - connect to existing air
box/duct work. New energy star rated,
programmable thermostat. New float switch
at evaporator drain pan, and cleaning of
back-up drain piping to exit point-
1.70 ELECTRIC 2.5 ton EA 1 $2,700.00
Replace Air Handling Unit including coil,
furnace, and blower- all connections and
Freon charge - connect to existing air
box/duct work. New energy star rated,
programmable thermostat. New float switch
at evaporator drain pan, and cleaning of
back-up drain piping to exit point-
1.71 ELECTRIC 3 ton EA 1 $3,500.00
Replace Air Handling Unit including coil,
furnace, and blower- all connections and
Freon charge - connect to existing air
box/duct work. New energy star rated,
programmable thermostat. New float switch
at evaporator drain pan, and cleaning of
back-up drain piping to exit point-
1.72 ELECTRIC 4ton EA 1 $4,500.00
Replace thermostat, including necessary
wiring, mounting, and general setting.
Digital/programmable, Energy Star where
1.73 applicable. EA 1 $400.00
Install a window unit A/C unit, with heater.
Install through wall and secure so it will not
easily be removed. Inclusive of proper
1.74 wiring for adequate power source. 5,000 btu EA 1 $1,200.00
Install a window unit A/C unit, with heater.
Install through wall and secure so it will not
easily be removed. Inclusive of proper
1.75 wiring for adequate power source. 7,500 btu EA 1 $1,500.00
Install a window unit A/C unit, with heater.
Install through wall and secure so it will not
easily be removed. Inclusive of proper
1.76 wiring for adequate power source. 10,000 btu EA 1 $1,800.00
Install a window unit NC unit, with heater.
Install through wall and secure so it will not
easily be removed. Inclusive of proper
1.77 wiring for adequate power source. 15,000 btu EA 1 $2,200.00
Licensed HVAC Technician to assess
whole home heating and cooling system.
Includes Freon levels and leak checking,
full operation of all major components, etc.
Identification of necessary repairs, and full
1.78 report to City staff. EA 1 $400.00
Removal of vent grills, cleaning of
dust/contaminants between grill and air
1.79 box. EA 1 $25.00
Prep surface, texture, prime, paint to cover
(not inclusive of repairs to wall or surface No removal of
1.80 coverings) existing material SF 1 $2.00
Prep surface, texture, prime, paint to cover Removal of
(not inclusive of repairs to wall or surface wallpaper or
1.81 coverings) other material SF 1 $3.00
Replace fixture. Include new supply lines
for hot/cold water as applicable, connect to Toilet- Round,
supply valve(s), connect to drain(s), and Standard Height,
1.82 seal as applicable. 1.6 gpf EA 1 $400.00
Replace fixture. Include new supply lines
for hot/cold water as applicable, connect to Toilet- Round,
supply valve(s), connect to drain(s), and Comfort Height,
1.83 seal as applicable. 1.6 gpf EA 1 $425.00
Replace fixture. Include new supply lines
for hot/cold water as applicable, connect to Bathroom Faucet
supply valve(s), connect to drain(s), and -4"center set,
1.84 seal as applicable. single handle EA 1 $150.00
Replace fixture. Include new supply lines Shower/Bath
for hot/cold water as applicable, connect to Faucet-Single
supply valve(s), connect to drain(s), and Handle, with
1.85 seal as applicable. shower head EA 1 $250.00
Replace fixture. Include new supply lines Shower/Bath
for hot/cold water as applicable, connect to Faucet-3 Handle,
supply valve(s), connect to drain(s), and with bathtub and
1.86 seal as applicable. shower faucet EA 1 $250.00
Replace fixture. Include new supply lines Kitchen Sink-
for hot/cold water as applicable, connect to Faucet Only,
supply valve(s), connect to drain(s), and Single handle,
1.87 seal as applicable. non-pull out EA 1 $200.00
Replace fixture. Include new supply lines Kitchen Sink-
for hot/cold water as applicable, connect to Faucet Only, 2
supply valve(s), connect to drain(s), and handle,4 hole
1.88 seal as applicable. with side sprayer EA 1 $250.00
Kitchen Sink-
Replace fixture. Include new supply lines Double basin,
for hoVcold water as applicable, connect to drop in, with
supply valve(s), connect to drain(s), and faucet and side
1.89 seal as applicable. sprayer EA 1 $250.00
Replace vanity including necessary sinks
and faucets, supply and drain connections, Vanity-36" -
1.90 including new supply hoses. single sink EA 1 $600.00
Replace vanity including necessary sinks
and faucets, supply and drain connections, Vanity-42" -
1.91 including new supply hoses. single sink EA 1 $700.00
Replace vanity including necessary sinks
and faucets, supply and drain connections, Vanity-60"-
1.92 including new supply hoses. double sink EA 1 $1,100.00
Replace vanity including necessary sinks
and faucets, supply and drain connections, Vanity-84"-
1.93 including new supply hoses. double sink EA 1 $1,700.00
Replace Water Heater unit- include supply
and outlet hoses, vent pipe per code, and
1.94 temp/pressure valve piping to code 40 gallon - Gas EA 1 $1,100.00
Replace Water Heater unit- include supply
and outlet hoses, vent pipe per code, and 40 gallon -
1.95 temp/pressure valve piping to code Electric EA 1 $1,100.00
Shower/Tub replace unit- include supply
and drain connections, sealing of any joints
as applicable, new faucet and valves as 36"x 36" x 72"
1.96 applicable. shower EA 1 $2,900.00
Shower/Tub replace unit - include supply
and drain connections, sealing of any joints
as applicable, new faucet and valves as 32"x 60" x 77"
1.97 applicable. shower EA 1 $3,200.00
Shower/Tub replace unit- include supply
and drain connections, sealing of any joints
as applicable, new faucet and valves as 60" alcove
1.98 applicable. bathtub EA 1 $2,600.00
Shower/Tub replace unit- include supply
and drain connections, sealing of any joints
as applicable, new faucet and valves as 60"walk-in
1.99 applicable. bathtub EA 1 $2,900.00
Install new hot/cold supply piping - include
1.100 new valves and connections 1/2-3/4" Copper LF 1 $18.00
Install new hot/cold supply piping - include
1.101 new valves and connections 1/2-3/4" CPVC LF 1 $10.00
Install new hot/cold supply piping - include
1.102 new valves and connections 1/2-3/4" Galvanized Steel LF 1 $20.00
Repair, up-to re-pipe of existing hot/cold
supply piping - include new valves and
1.103 connections. 1/2-3/4" Copper LF 1 $20.00
Repair, up-to re-pipe of existing hot/cold
supply piping - include new valves and
1.104 connections. 1/2-3/4" CPVC LF 1 $10.00
Repair, up-to re-pipe of existing hot/cold
supply piping - include new valves and
1.105 connections. 1/2-3/4" Galvanized Steel LF 1 $20.00
Septic Line repair- Up to 4" PVC, ABS, or
similar existing material - Updated to PVC
or equivalent per International Plumbing Inside Home
and Building Code requirements- Excludes through floor or
1.106 flooring price as necessary to repair. tunneling LF 1 $100.00
Septic Line repair- Up to 4" PVC, ABS, or
similar existing material - Updated to PVC Outside Home to
or equivalent per International Plumbing include
and Building Code requirements - Excludes excavation and
1.107 flooring price as necessary to repair. backfill LF 1 $150.00
Clog removal through clean out at
1.108 individual fixture or component EA 1 $300.00
Slab Foundation - Pressed to refusal at
standard PSI, proper permitting, drawings,
1.109 and plans. Steel shims. Exterior Pylon EA 1 $250.00
Slab Foundation - Pressed to refusal at
standard PSI, proper permitting, drawings,
1.110 _and plans. Steel shims. Interior Pylon EA 1 $350.00
Pier Beam -Adjustment of perimeter and
interior beams and piers. Shim as
appropriate. Include proper permit, Adjustment per
1.111 drawings, and plans. Pier EA 1 $150.00
Extension of short, or replacement of
damaged rafter tails to meet windstorm
1.112 requirements. EA 1 $200.00
Repair of an area of roof- remove
damaged shingles, replaced damaged
under laying and decking, lay minimum 15#
felt paper, and lay new lifetime shingle.
Permit and windstorm inspection as
necessary. Price per square ft. To include
applicable new drip edge, flashing as
1.113 applicable, crickets, etc. Asphalt Shingle SF 1 $150.00
Repair of an area of roof- remove
damaged shingles, replaced damaged
under laying and decking, lay minimum 15#
felt paper, and lay new lifetime shingle.
Permit and windstorm inspection as
necessary. Price per 10'x10' area. To
include applicable new drip edge, flashing
1.114 as applicable, crickets, etc. Asphalt Shingle EA 1 $150.00
Repair of an area of roof- remove
damaged shingles, replaced damaged
under laying and decking, lay minimum 15#
felt paper, and lay new lifetime shingle.
Permit and windstorm inspection as
necessary. Price per square ft. To include
applicable new drip edge, flashing as
1.115 applicable, crickets, etc. Metal SF 1 $200.00
Repair of an area of roof- remove
damaged shingles, replaced damaged
under laying and decking, lay minimum 15#
felt paper, and lay new lifetime shingle.
Permit and windstorm inspection as
necessary. Price per 10'x10' area. To
include applicable new drip edge, flashing
1.116 as applicable, crickets, etc. Metal EA 1 $200.00
Replacement of roof- remove and dispose
of existing layers of shingles or roofing
surface, under laying, and replace any
damaged decking. Minimum 15#felt under
laying, lifetime 3 tab shingle. Permit and
windstorm certification WPI-8. Price per
square, or 10'x10' area. To include
applicable new drip edge, flashing as
1.117 applicable, crickets, etc. SQ 1 $250.00
1.118 Replacement of roof ventilation fixture Turbine Fan EA 1 $200.00
Aluminum Vent
1.119 Replacement of roof ventilation fixture Square EA 1 $200.00
1.120 Replacement of roof ventilation fixture Electrical EA 1 $200.00
1.121 Replacement of roof jack EA 1 $200.00
Siding replace, seal/weatherize joints, paint
to match. Hardie-Board or equivalent
cement fiber board product, provided
equivalent product with weather resistant
1.122 coating will produce similar quality. 4'x 8'sheet SF 1 $12.00
Siding replace, seal/weatherize joints, paint
to match. Hardie-Board or equivalent
cement fiber board product, provided
equivalent product with weather resistant 6.25" lap/plank
1.123 coating will produce similar quality. board SF 1 $10.00
Siding replace, seal/weatherize joints, paint
to match. Hardie-Board or equivalent
cement fiber board product, provided
equivalent product with weather resistant 12" lap/plank
1.124 coating will produce similar quality. board SF 1 $10.00
Siding replace, seal/weatherize joints, paint
to match. Hardie-Board or equivalent
cement fiber board product, provided
equivalent product with weather resistant
1.125 coating will produce similar quality. 1"x 4" w/gutters LF 1 $20.00
Siding replace, seal/weatherize joints, paint
to match. Hardie-Board or equivalent
cement fiber board product, provided
equivalent product with weather resistant 1"x 4"w/o
1.126 coating will produce similar quality. gutters LF 1 $20.00
Siding replace, seal/weatherize joints, paint
to match. Hardie-Board or equivalent
cement fiber board product, provided
equivalent product with weather resistant
1.127 coating will produce similar quality. 1" x 6"w/gutters LF 1 $20.00
Siding replace, seal/weatherize joints, paint
to match. Hardie-Board or equivalent
cement fiber board product, provided
equivalent product with weather resistant 1 x 6" w/o
1.128 coating will produce similar quality. gutters LF 1 $20.00
Siding replace, seal/weatherize joints, paint
to match. Hardie-Board or equivalent
cement fiber board product, provided
equivalent product with weather resistant
1.129 coating will produce similar quality. 1"x 8" w/gutters LF 1 $20.00
Siding replace, seal/weatherize joints, paint
to match. Hardie-Board or equivalent
cement fiber board product, provided
equivalent product with weather resistant 1"x 8"w/o
1.130 coating will produce similar quality. gutters LF 1 $12.00
Siding replace, seal/weatherize joints, paint
to match. Hardie-Board or equivalent
cement fiber board product, provided
equivalent product with weather resistant
1.131 coating will produce similar quality. 12"vented LF 1 $12.00
Siding replace, seal/weatherize joints, paint
to match. Hardie-Board or equivalent
cement fiber board product, provided
equivalent product with weather resistant
1.132 coating will produce similar quality. 1"x 4" LF 1 $10.00
Flashing -sealed and protected against
1.133 weather and/or pests or intrusion Galvanized LF 1 $10.00
Flashing -sealed and protected against
1.134 weather and/or pests or intrusion Aluminum LF 1 $10.00
Exterior Grade-Solid Core - Security door,
including trim and hardware, with paint to
1.135 match if necessary. Metal EA 1 $800.00
Exterior Grade- Solid Core- Security door,
including trim and hardware, with paint to
1.136 match if necessary. Wood EA 1 $1,200.00
1.137 French Doors-Vinyl/Fiberglass 60"x 80" EA 1 $1,200.00
1.138 French Doors-Vinyl/Fiberglass 72"x 80" EA 1 $1,400.00
1.139 Interior Door- Pre-Hung - Hollow Core 24" w EA 1 $400.00
Composite
Interior Door- Pre-Hung - Hollow Core
1.140 Composite 30" W EA 1 $400.00
Interior Door- Pre-Hung - Hollow Core
1.141 Composite 36"W EA 1 $400.00
Remove and install cabinet- Unfinished
oak or similar. Secure to wall. Paint or stain
1.142 to match. Value product. 12"W EA 1 $200.00
Remove and install cabinet- Unfinished
oak or similar. Secure to wall. Paint or stain
1.143 to match. Value product. 24"W EA 1 $250.00
Remove and install cabinet- Unfinished
oak or similar. Secure to wall. Paint or stain
1.144 to match. Value product. 30"W EA 1 $300.00
Remove and install cabinet- Unfinished
oak or similar. Secure to wall. Paint or stain
1.145 to match. Value product. 36"W EA 1 $375.00
Remove existing countertop material,
Install, level, seal, and secure new
countertop. Value product- appropriate for
1.146 area of installation Laminate SF 1 $40.00
Remove existing countertop material,
Install, level, seal, and secure new
countertop. Value product - appropriate for
1.147 area of installation Solid Surface SF 1 $40.00
Windstorm windows rated if applicable,
double-hung, double pane. Value product
1.148 of vinyl or equivalent Vinyl-405o EA 1 $1,100.00
Windstorm windows rated if applicable,
double-hung, double pane. Value product
1.149 of vinyl or equivalent Vinyl-4060 EA 1 $1,500.00
Windstorm windows rated if applicable,
double-hung, double pane. Value product
1.150 of vinyl or equivalent Vinyl - 36" x 24" EA 1 $700.00
ASSURANCES—PEARLAND,TEXAS CDBG CONSTRUCTION PROGRAMS
CERTIFICATIONS AND ASSURANCES REGARDING COMPLIANCE WITH UNIFORM ADMINISTRATIVE REQUIREMENTS
FOR FEDERALLY-FUNDED CONSTRUCTION PROGRAMS,DEBARMENT,SUSPENSION,INELIGIBILITY,VOLUNTARY
EXCLUSION—LOWER-TIER COVERED TRANSACTIONS AND LOBBYING
Signature on this form provides for compliance with certification requirements under 15 CFR Part 26, "Government-wide
Debarment and Suspension (Non-procurement)"and 15 CFR Part 28, "New Restrictions on Lobbying."
Examination of Records. The undersigned hereby Lead-Based Paint.The undersigned hereby certifies and
certifies and assures that it will give the awarding agency, assures that it will comply with the Lead-Based Paint
the Comptroller General of the United States and, if Poisoning Prevention Act(42 U.S.C.§§4801 et seq.)which
appropriate, the State, the right to examine all records, prohibits the use of lead-based paint in construction or
books, papers, or documents related to the assistance;and rehabilitation of residence structures; in accordance with
establish a proper accounting system in accordance with HUD Lead-Based Paint Regulations 24 CFR 570.608 and
generally accepted accounting standards or agency 24 CFR Part 35 (Subpart B).
directives. It shall retain all records pertinent to
expenditures incurred under this Agreement for a period of Fair and Equal Employment Opportunity. The
five (5) years after the termination of all activities funded undersigned agrees that it shall utilize the principles
under this Agreement or after the resolution of all Federal provided in Presidents Executive Order 11246 of
audit findings, whichever occurs later. September 24, 1965.
Review and Approval of Plans and Specifications.The Women/Minority Business Enterprise. In accordance
undersigned hereby certifies and assures that it will comply with state law,the undersigned agrees to assist Historically
with the requirements of the assistance awarding agency, Underutilized Businesses(HUBs)whenever possible when
the direct recipient of assistance funding, and/or its providing goods and services. The undersigned also
partners or assigns with regard to the drafting, review and agrees that it shall put forth identifiable efforts to afford
approval of construction plans and specifications. minority- and women-owned business enterprises the
maximum practicable opportunity to participate in the
Competent Supervision. The undersigned hereby performance of this contract. As used in these
certifies and assures that it will provide and maintain Certifications and Assurances, the term "minority and
competent and adequate engineering supervision at the women business enterprise' means a business at least
construction site to ensure that the complete work fifty-one (51) percent owned and controlled by minority
conforms to the approved plans and specifications and group members or women. For the purpose of this
furnish progressive reports and such other information as definition, "minority group members"are Afro-Americans,
may be required by the assistance awarding agency or Spanish-speaking,Spanish surnamed or Spanish-heritage
State. Americans, Asian Americans, and American Indians.
Timely Execution of the Scope of Work. The EEO/AA Statement.The undersigned will, in all applicable
undersigned hereby certifies and assures that it will initiate solicitations or advertisements for employees placed by it
and complete the work within the applicable time frame or on its behalf, state that it is an Equal Opportunity
after receipt of approval of the awarding agency. Employer.
Nondiscrimination.The undersigned hereby certifies and
Subcontracts. The undersigned must require all assures that it will comply with all Federal statutes relating
Subcontract Agreements to contain specific language in to nondiscrimination. These include but are not limited to:
reference to the requirements for Subcontractors and/or (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
Purchasers regarding debarment, exclusion, suspension, which prohibits discrimination on the basis of race,color or
anti-collusion, drug-free workplace, and applicable Buy national origin; (b)Title IX of the Education Amendments of
American Provisions. The undersigned assures that no 1972, as amended (20 U.S.C. §§1681 1683, and 1685-
award(subgrant or contract)at any tier will be made to any 1686), which prohibits discrimination on the basis of sex;
party which is not registered with the System for Award (c) Section 504 of the Rehabilitation Act of 1973, as
Management at www.sam.gov. amended(29)U.S.C. §794),which prohibits discrimination
on the basis of handicaps; (d)the Age Discrimination Act of
Conflict of Interest.The undersigned hereby certifies and 1975, as amended (42 U.S.C. §§6101-6107), which
assures that it will establish safeguards to prohibit prohibits discrimination on the basis of age; (e) the Drug
employees from using their positions for a purpose that Abuse Office and Treatment Act of 1972(P.L.92-255),as
constitutes or presents the appearance of personal or amended relating to nondiscrimination on the basis of drug
organizational conflict of interest, or personal gain. abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention,Treatment and Rehabilitation Act of
1970 (P.L. 91-616), as amended, relating to C.F.R. Part 451; the Lacey Act (18 U.S.C. 42); the
nondiscrimination on the basis of alcohol abuse or Migratory Bird Treaty Act(16 U.S.C. 703-12);the Fish and
alcoholism;(g)§§523 and 527 of the Public Health Service Wildlife Coordination Act (16 U.S.C. 661-667e); Section
Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as 4(f) of the Department of Transportation Act (49 U.S.C.
amended, relating to confidentiality of alcohol and drug 1653(f);the Federal Water Pollution Control Act(33 U.S.C.
abuse patient records; (h)Title VIII of the Civil Rights Act of 1251 et seq.);the Coastal Zone Management Act of 1972,
1968 (42 U.S.C. §§3601 et seq.), as amended, relating to as amended (16 U.S.C. 1451); and the Safe Drinking
nondiscrimination in the sale, rental or financing of housing; Water Act of 1974(42 U.S.C. 300f to j-10), insofar as they
(i) any other nondiscrimination provisions in the specific apply to the performance of this Agreement.
statue(s)under which application for Federal assistance is
being made; and (j) the requirements of any other General Compliance with Federal Regulations. The
nondiscrimination statue(s) which may apply to the undersigned hereby certifies and assures that it will comply
application. with all applicable requirements of all other Federal laws,
executive orders, regulations, and policies governing this
Hatch Act Compliance.The undersigned hereby certifies program; specifically, 2 CFR Part 200 and 24 CFR 570:
and assures that it will comply with the provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328), Administrative Guidelines. OMB Circular A-110, and 24
including its most recent and current amendments and CFR Part 84;
revisions, which limit the political activities of employees
whose principal employment activities are funded in whole Cost Principles. 2 CFR Part 215,Cost Principles for"Non-
or in part with Federal funds. Profit" 501(c)3 organizations
Audit Requirements.OMB Circular A-133,Audits of States,
Flood Insurance. The undersigned hereby certifies and Local Governments, and Non-Profit Organizations
assures that it will comply with flood insurance purchase Other Requirements.
requirements of Section 102(a) of the Flood Disaster • 2 CFR Part 25, Universal Identifier and Central
Protection Act of 1973 (P.L. 93-234) which requires Contractor Registration
recipients in a special flood hazard area to participate in the • 2 CFR Part 170, Reporting Subawards and
program and to purchase flood insurance if the total cost of Executive Compensation
insurable construction and acquisition is$10,000 or more. • 2 CFR Part 175, Award Term for Trafficking in
Compliance with Environmental Standards. The Persons (applicable to private entity sub-
undersigned hereby certifies and assures that itwiH comply recipients)
with environmental standards which may be prescribed • 2 CFR Part 1400, Government-wide Debarment
pursuant to the following: (a) institution of environmental and Suspension (Non-procurement)
quality control measures under the National Environmental • 2 CFR Part 1401, Requirements for Drug-Free
Policy Act of 1969(P.L.91-190)and Executive Order(E0) Workplace(Financial Assistance)
11514; (b) notification of violating facilities pursuant to EO • 41 USC §6306, Prohibition on Members of
11738; (c) protection of wetlands pursuant to EO 11990; Congress Making Contracts with Federal
(d)evaluation of flood hazards in floodplains in accordance
Government: No member of or delegate to
with EO 11988; (e) assurance of project consistency with Congress or Resident Commissioner shall be
the approved State management program developed under
the Coastal Zone Management Act of 1972 (16 U.S.C. admitted to any share or part of this award, or to
§§1451 et seq.); (f)conformity of Federal actions to State any benefit that may arise therefrom;this provision
(Clean Air) implementation Plans under Section 176(c) of shall not be construed to extend to an award made
the Clean Air Act of 1955,as amended(42 U.S.C.§§7401 to a corporation for the public's general benefit,
et seq.); (g)protection of underground sources of drinking • Executive Order 13513, Federal Leadership on
water under the Safe Drinking Water Act of 1974, as Reducing Text Messaging while Driving:
amended(P.L.93-523);and, (h)protection of endangered Recipients are encouraged to adopt and enforce
species under the Endangered Species Act of 1973, as policies that ban text messaging while driving,
amended (P.L. 93-205). The undersigned certifies and including conducting initiatives of the type
assures to the aforementioned in accordance with HUD
Environmental Review Procedures(24 CFR Part 58). described in section 3(a) of the order.
Religious Organizations. The undersigned agrees that
Historic Preservation, Conservation and Wildlife
fuProtection.The undersigned agrees to assist the awarding mannerann providedunder
with thatis whichemest utl be utilized 4inR
consistent with that is outlined in 24 CFR
agency in assuring compliance with Section 106 of the 570.200(j). Financial support of secular religious activities,
National Historic Preservation Act of 1966,as amended(16 promotion of secular religious interests, or the financial
U.S.C. §470), EO 11593 (identification and protection of benefit of a religious organization in accordance with
historic properties). The undersigned certifies and agrees federal regulations are all specifically prohibited uses of
to comply with the requirements of the Endangered federal funds.Only non-secular program activity costs shall
Species Act of 1973 as listed in 50 C.F.R. 17.11 and 50 be supported by this Agreement, and in accordance with
federal regulations. the extension, continuation, renewal, amendment, or
Whistleblower Protection. All employees working under modification of any Federal contract, grant, loan, or
this Agreement are subject to the whistleblower rights and cooperative agreement.(2)If any funds other than Federal
remedies in the Pilot Program for Enhancement of appropriated funds have been paid or will be paid to any
Recipient and Subrecipient Employee Whistleblower person for influencing or attempting to influence an officer
Protection,established at 41 U.S.C.4712 by section 828 of or employee of any agency, a Member of Congress, an
the National Defense Authorization Act for Fiscal Year officer or employee of Congress, or an employee of a
2013 (P.L. 112-239). The undersigned shall inform its member of Congress in connection with this Federal
employees in writing, in the predominate language of contract, grant, loan, or cooperative agreement, the
its workforce, of employee whistleblower rights and undersigned shall complete and submit Standard Form-
protections under 41 U.S.0 4712. LLL, "Disclosure Form to Report Lobbying."in accordance
Trafficking.The undersigned hereby certifies and assures with its instructions. (3)The undersigned shall require that
that it will comply with the requirements of Section 106(g) the language of this certification be included in the award
of the Trafficking Victims Protection Act(TVPA)of 2000,as documents for all sub-awards at all tiers (including
amended (22 U.S.C. 7104) which prohibits grant award subcontracts, sub-grants, and contracts under grants,
recipients or a sub-recipient from (1) Engaging in severe loans, and cooperative agreements) and that all
forms of trafficking in persons during the period of time that subrecipients shall certify and disclose accordingly. This
the award is in effect(2) Procuring a commercial sex act certification is a material representation of fact upon which
during the period of time that the award is in effect or(3) reliance was placed when this transaction was made or
Using forced labor in the performance of the award or sub- entered into. Submission of this certification is a
awards under the award. prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person
Debarment, Suspension, Ineligibility and Voluntary who fails to file the required certification shall be subject to
Exclusion. As required by executive Order 12549, a civil penalty of not less than $10,000 and not more than
Debarment and Suspension, and implemented at 24 CFR $100,000 for each such failure.
570.609, participants responsibilities, for prospective
participants in lower tier covered transactions (except Copeland Anti-Kickback Act.All contracts and sub-grants
subcontracts for goods or services under the$25,000 small in excess of$100,000 for construction or repair awarded by
purchase threshold unless the sub-tier recipient will have a recipients and subrecipients shall comply with the
critical influence on or substantive control over the award), Copeland "Anti-Kickback" Act (1S U.S.C. 874), as
as defined at 24 CFR 570.609—(1)The prospective lower supplemented by Department of Labor regulations(29 CFR
tier participant certifies, by signing this document, that part 3,"Contractors and Subcontractors on Public Building
neither it nor its principals is presently debarred, or Public Work Financed in Whole or in Part by Loans or
suspended,proposed for debarment,declared ineligible,or Grants from the United States").The undersigned shall be
voluntarily excluded from participation in this transaction by prohibited from inducing, by any means, any person
any Federal department or agency. (2) Where the employed in the construction, completion, or repair of
prospective lower tier participant is unable to certify to any public work, to give up any part of the compensation to
of the statements in this certification, such prospective which he is otherwise entitled.The recipient shall report all
participant shall attach an explanation to this proposal. suspected or reported violations to the Federal awarding
agency (18 U.S.C. 874 and 40 U.S.C. 276c).
Labor Standards and Wages.The undersigned agrees to False Claims. The undersigned agrees to abide by 18
cause any and all subcontractors or other sub-tiers that U.S.C. 286, which provides for conspiracy to defraud the
receive federal funds under this agreement to use Federal Government with Respect to Claims. In addition,
prevailing local wages, as applicable, for all construction the undersigned will also abide by the False Claims Act(31
projects over$2,000,and to abide by Chapter 11 of Title 18 U.S.C. 3729 et seq.); 18 U.S.C. 287 relating to False,
of the U.S. Code (18 U.S.C. 201-224), which prohibits a Fictitious and Fraudulent Claims; 18 U.S.C. 245 Federally
number of criminal activities, including bribery, graft and Protected Activities; 18 U.S.C. 1001 regarding General
conflict of interest. Statements or Entries;the Program Fraud Civil Remedies
Lobbying. As required by Section 1352, Title 31 of the Act(31 U.S.C. 3801-3812); the Federal Claims Collection
U.S. Code, and implemented at 24 CFR Part 87, for Act of 1966 (31 U.S.C. 952) as amended by the Derby
persons entering into a grant, cooperative agreement or Collection Act of 1982; the Meritorious Claims Act (31
contract over $100,000 or a loan or loan guarantee over U.S.C. 3702); the Tucker Act(28 U.S.C. 1346, 1491, and
$150,000 as defined at 24 CFR Part 87, the applicant has 2501); the Wunderlich Act (41 U.S.C. 321-322); the Anti-
certified that to the best of his or her knowledge and belief, Deficiency Act(31 U.S.C. 1341);and Section 208(a)of the
that: (1) No Federal appropriated funds have been paid or Intergovernmental Personnel Act of 1970, as amended.
will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer Statement for Loan Guarantees and Loan Insurance.
or employee of any agency, a Member of Congress in The undersigned states,to the best of his or her knowledge
connection with the awarding of any Federal contract, the and belief, that: If any funds have been paid or will be paid
making of any Federal grant, the making of any Federal to any person for influencing or attempting to influence an
loan, the entering into of any cooperative agreement, and officer or employee of any agency,a Member of Congress,
an officer or employee of Congress, or an employee of a statement is a prerequisite for making or entering into this
Member of Congress in connection with this commitment transaction imposed by section 1352, title 31, U.S. Code.
providing for the United States to insure or guarantee a Any person who fails to file the required statement shall be
loan,the undersigned shall complete and submit Standard subject to a civil penalty of not less than $10,000 and not
Form- LLL, "Disclosure Form to Report Lobbying," in more than $100,000 for each such failure.
accordance with its instructions. Submission of this
As the duly authorized representative of the prime contractor,subcontractor,subrecipient and/or other sub-award
entity,I hereby certify and assure that the entity I represent as stated below will comply with the above applicable
certifications and assurances.
PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
L�ierc Tarso
Oki ye„—
SIGNATURE OF A�ZED REPRESENTATIVE OFFICIAL PROJECT NAME/IDENTIFIER
d CERTIFICATE OF LIABILITY INSURANCE 07/17/19WYl
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcylles) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER CONTACTRobert James
DIVERSIFIED PROPERTY & CASUALTY PHONE F (713)774-6863 I FAX 713-559-1075
10101 SW St 400 �=iAIEnFta wc.NDI
+V ADDREss;tnsurancein£o@dlc-insurance.com
Houston, TX 77074
685645 !MOMS) AFFORDING COVERAGE HAICM
INSURFR A' Security National Insurance
INSURED Circle Friends Construction Services INSURER B: Texas Mutual Ins. Co
13831 Rosemere INSURERL-National Liability 6 Fire 29203
Houston, TX 77047 INSURER D:
(832)368-8188 INSURER E'
INSURER F'
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BYPAID CLAIMS.
$14LTR TYPE OF INSURANCE TWD vivo mIAN- NEAR POODYLFF M DDYEXP LIMITS
POLICY NUMBER IPOLIUYehF (MMDCIYEXPI
X COMMERCIAL1GENERAL LIABILITY OCCURRENCE S 1,000,000
1 CLAIMS-MADE O OCCUR PREMISESL(EnE
^ occurrence) $ 100,000
NA110795904 04/23/2019 ]4/23/2020 MED EXP(Any one person) S 5,000
A Y Y PERSONAL EADVINJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATES 1,000,000
POLICY I,°IEcor LOC PRODUCTS-COMP/OP AGG $ 1,000,000
OTHER' $
AUTOMomLELwawn ICEOMMBII NM DSINGLE LIMIT $ 1,000,000
aANYAUTO73APR375797 04/23/2019 0L/23/2020 BODILY INJURY(Per person) $
ALL OWNED —.L. SCHEDULED BODILY INJURY(Per a Iden) $
C _ AUTOS AUTOS Y Y
OWNED PROPERTY DAMAGE
X HIRED AUTOS X AUTOSG PROPERTY
t) S
IP
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE S
—
EXCESS LIAB 1I CLAIMS-MADE AGGREGATE s
DED I !RETENTIONS S
WORKERS COMPENSATION XI STATUTE I IOERH
AND EMPLOYERS'LIABILITY 04/25/2019 04/25/2020
B OFFlciwueMBER EXCLUDED?PROPRIETOR/PARTNER/EXECUTIVE NIA Y 0001286639 EL.EACH ACCIDENT $ 1,000,000
(Mandatory in NH) EL.DISEASE.EA EMPLOYEE S 1,000,000
Ilro
ya deaaeunder 1,000,000
DESCRIPTION OF OPERATIONSrebv E LDISEASE-POLICY LIMIT E
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD lot Additional Remarks Sclmdue,may be attached,'more space is required)
Certificate Holder listed on blanket basis as required by written contract.
CERTIFICATE HOLDER CANC TION
City of Pearland SHOUL ANY OF THE ABOVE DESCRIBED POLICIES //CELLED BEFORE
3523 Liberty Dr THE PIRATION DATE THEREOF, NOTICE DELIVERED IN
ACC DANCE WITH THE POLICY PRO SIGNS.
Pearland TX 77581 AA
AUT ED EPRATIVE
1
®1988-209 O D CORPORATION.All rights reserved.
ACORD 25(2014/01) The ACORD name and logo are registered mar s of ACORD
PRICING COMPARISON WORKSHEET
Single Family Owner-Occuoled Housing Repair Services
Line Item Circle Friends All Things Commercial,
Construction Services LLC.
Best and
Final Offer
Description UOM QTY (BAFO) Extended Unit Extended
LOCATION: PLANTATION CT
Install Flooring -Vinyl Wood Plank SF 100 $ 8.00 $ 800.00 $ 7.50 $ 750.00
Replace Toilet EA 1 $ 400.00 $ 400.00 $ 486.00 $ 486.00
Replace Toilet EA 1 $ 400.00 $ 400.00 $ 486.00 $ 486.00
Replace Vanity-84" double sink EA 1 $ 1,800.00 $ 1,800.00 $2,600.00 $ 2,600.00
Replace Vanity-60"single sink EA 1 $ 1,200.00 $ 1,200.00 $2,039.00 $ 2,039.00
Replace Ceiling Fan-52" EA 1 $ 200.00 $ 200.00 $ 324.00 $ 324.00
Replace Fluorescent Light-48"two EA 1 $ 225.00 $ 225.00 $ 170.00 $ 170.00
bulb
Replace Door Threshold EA 1 $ 150.00 $ 150.00 $ 288.00 $ 288.00
Replace Exterior Security Light EA 1 $ 400.00 $ 400.00 $ 181.00 $ 181.00
Replace Fluorescent Light-48"two EA 2 $ 200.00 $ 400.00 $ 170.50 $ 341.00
bulb
Repair Water Heater Vent Stack EA 1 $ 200.00 $ 200.00
Replace Wood Panel Siding SF 40 $ 4.00 $ 160.00 $ 10.75 $ 430.00
Replace Soffit/Fascia Boards - 1x6 w/ LF 8 $ 15.00 $ 120.00 $ 19.00 $ 152.00
gutters
Replace Exterior Door-Wooden Door EA 1 $ 1,200.00 $ 1,200.00 $ 684.00 $ 684.00
Replace Exterior Door- Metal EA 1 $ 800.00 $ 800.00 $ 734.00 $ 734.00
ReplaceWindow-70"x70" EA 1 $ 1,100.00 $ 1,100.00
LOCATION: BENTLEY DR
Replace security light-Single bulb EA 1 $ 400.00 $ 400.00 $ 181.00 $ 181.00
Replace security light-Single bulb EA 1 $ 400.00 $ 400.00 $ 181.00 $ 181.00
Replace Wood Panel Siding SF 240 $ 4.00 $ 960.00 $ 10.75 $ 2,580.00
Replace 1z4 Wood Trim Boards - LF 75 $ 15.00 $ 1,125.00 $ 7.00 $ 525.00
Exterior
Replace Fascia Boards- 1"x 6"w/ LF 50 $ 15.00 $ 750.00 $ 19.00 $ 950.00
gutters
Repair Flashing -at Chimney LF 20 $ 10.00 $ 200.00 $ 8.85 $ 177.00
Replace Fluorescent Light-48"two
bulb EA 1 $ 225.00 $ 225.00 $ 170.50 $ 170.50
LOCATIOII: NORMA LN
Drywall Repair- 1/2"w/existing SF 160 $ 5.00 $ 800.00 $ 7.50 $ 1,200.00
material
Replace Fluorescent Light-48"two EA 1 $ 225.00 $ 225.00 $ 149.50 $ 149.50
bulb
Drywall Repair- 1/2"w/existing SF 60 $ 5.00 $ 300.00 $ 7.50 $ 450.00
material
Replace Exterior Door-Metal EA 1 $ 800.00 $ 800.00 $ 734.00 $ 734.00
LOCATION: PEACH CT
Replace Sliding Door-72"x 80" EA 1 $ 1,400.00 $ 1,400.00 $ 1,975.00 $ 1,975.00
Drywall Repair- 1/2"w/o existing SF 1200 $ 4.00 $ 4,800.00 $ 7.00 $ 8,400.00
material
Replace Vanity-60"single sink EA 1 $ 1,200.00 $ 1,200.00 $2,039.00 $ 2,039.00
Replace Fascia Boards - 1"x 6"w/o LF 150 $ 15.00 $ 2,250.00 $ 8.00 $ 1,200.00
gutters
Replace Eave Strips- 1"x 2" LF 150 $ 10.00 $ 1,500.00 $ 7.00 $ 1,050.001 age 12 of 22
Best and
Final Offer
Description UOM QTY (BAFO) Extended Unit Extended
Replace Soffit Board - 12"Vented LF 10 $ 15.00 $ 150.00 $ 12.00 $ 120.00
Install Flooring-Vinyl Wood Plank SF 1100 $ 8.00 $ 8,600.00 $ 7.50 $ 8,250.00
Wang Repair-Re-wire switch LF 20 $ 15.00 $ 300.00 $ 15.00 $ 300.00
LOCATION: SLEEPY HOLLOW DR
Install Walk-in Shower Kit-36"x36" EA 1 $ 2,900.00 $ 2,900.00 $ 1,200.00 $ 1,200.00
Acrylic
Install Toilet EA 1 $ 400.00 $ 400.00 $ 486.00 $ 486.00
Install Door Casing Trim and Hardware LF 30 $ 8.00 $ 240.00 $ 7.00 $ 210.00
Replace Fascia Boards- 1"x 8"w/o LF 175 $ 15.00 $ 2,625.00 $ 7.00 $ 1,225.00
gutters
Replace Fascia Boards- 1"x 6"w/o LF 175 $ 15.00 $ 2,625.00 $ 8.00 $ 1,400.00
gutters
Replace Eave Strips- 1"x 2" LF 350 $ 10.00 $ 3,500.00 $ 7.00 $ 2,450.00
Replace Gutters -4" Metal, 5 LF 150 $ 20.00 $ 3,000.00 $ 6.00 $ 900.00
downspouts
Replace Siding -4'x 8'sheet SF 300 $ 15.00 $ 4,500.00 $ 10.75 $ 3,225.00
Repair Flashing -at 2 Chimneys LF 40 $ 10.00 $ 400.00 $ 8.85 $ 354.00
Replace Light Fixture-Canister EA 1 $ 200.00 $ 200.00 $ 85.00 $ 85.00
Install Vent/Light Combo EA 1 $ 450.00 $ 450.00 $ 157.50 $ 157.50
Re-Wire Switch - Rewire switch LF 20 $ 15.00 $ 300.00 $ 15.00 $ 300.00
Replace Wall Mount Lights -Exterior EA 2 $ 200.00 $ 400.00 $ 120.00 $ 240.00
Debris Removal- Existing Construction CU.YD. 15 $ 25.00 $ 375.00 $ 65.00 $ 1,275.00
$ 58,205.00 $ 53,999.50
1401E y� of linS completed profs for comparison of submitted
bid R 71 !im d 'no bill on semi I Malls, some of which
die Mtwe ' arlf APO*BM ough 1hrp rsm In#ro Rrture.
Page 13 of 22