R2019-239 2019-10-14_Fire Station No. 4RESOLUTION NO. R2019-239
A Resolution of the City Council of the City of Pearland, Texas, authorizing the
City Manager or his designee to enter into a contract with Joiner Architects, in
the amount of $592,600.00, for professional services associated with the
design, renovation and construction of Fire Station No. 4.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract by and between the City of Pearland and Joiner
Architects, a copy of which is attached hereto as Exhibit "A' and made a part hereof for all purposes,
is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest a contract with Joiner Architects, for professional services associated
with the Fire Station No. 4.
PASSED, APPROVED and ADOPTED this the 14'h day of October, A.D., 2019.
ATTEST:
MARIA RODRI EZ
INTERIM CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
1
12
OM KEID
MAYOR
Resolution No.
R2019-239
CONTRACT FOR PROFESSIONAL SERVICES
Exhibit A
THIS CONTRACT is entered into upon final execution by and between the City of Pearland
("CITY") and Joiner Architects ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Fire Station #4 ("PROJECT"). (Project # FA2001)
SECTION I - SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under the
same or similar circumstances:
A. The CONSULTANT shall perform design services. See Exhibit A, attached, for a
detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule
shall be submitted in digital and hard copy form in the Microsoft Project for
Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for termination
of a CITY employee: Any fraud, forgery, misappropriation of funds receiving
payment for services not performed or for hours not worked, mishandling or
untruthful reporting of money transactions, destruction of assets, embezzlement,
accepting materials of value from vendors, or consultants, and/or collecting
reimbursement of expenses made for the benefit of theC]'FY. The CONSULTANT
agrees that it will not, directly or indirectly; encourage a CITY employee to engage
in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CYI'Y standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes. reports, estimates and any and all other documents or work product generated
by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon
request, shall become subject to the Open Records Laws of this State.
F. The CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors
Design
1 of 7 Dz. Revised 04/2019
and omissions relating to the performance of any work by the CONSULTANT, its
agents, employees or subcontractors under this Agreement, as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3)
Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non -owned vehicles, with minimum limits of $1,000,000 for
injury or death of any one person, $1,000,000 for each occurrence, and
$1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. The CONSULTANT shall agree to waive its Right to Subrogation.
Certificates of Insurance and endorsements shall be furnished to the CITY before
work commences. Each insurance policy shall be endorsed to state that coverage
shall not be suspended, voided, canceled, and/or reduced in coverage or in limits
("Change in Coverage") except with prior written consent of the CITY and only
after the CITY has been provided with written notice of such Change in Coverage,
such notice to be sent to the CITY either by hand delivery to the City Manager or
by certified mail, return receipt requested, and received by the City no fewer than
thirty (30) days prior to the effective date of such Change in Coverage. Prior to
commencing services under this CONTRACT, CONSULTANT shall furnish CITY
with Certificates of Insurance, or formal endorsements as required by this
CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies
providing the required coverage, conditions, and limits required by this
CONTRACT are in full force and effect.
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every kind
for which CONSULTANT is legally liable, including all expenses of litigation,
court costs, and attorneys fees, for injury to or death of any person, for damage to
any property, or errors in design, any of which are caused by the negligent act or
omission of the CONSULTANT, his officers, employees, agents, or subcontractors
under this CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
Design 2 of 7 172 Revised 04/2019
SECTION II - PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end August 31, 2022.
SECTION III - CONSULTANT'S COMPENSATION
A. The total compensation for the services performed shall not exceed the total noted
in Section 13.
13. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT based
upon the following:
I. Basic Services (Lump Sum) $398.000.00
2. Additional Services shall require independent and specific authorization
and shall be billed as (Not to Exceed): $97.000.00
3. Bid Phase Services (Hourly Not to Exceed) $14,600.00
4. Construction Phase Services (Hourly Not to Exceed) $65,000.00
5. Reimbursable Expenses (Not to Exceed) $18 000.00
6. Total: $592,600.00
C. The CITY shall make payments to the CONSULTANT within thirty (30) days after
receipt and approval ofa detailed invoice. Invoices shall be submitted on a monthly
basis.
D. CONSULTANT shall invoice for work performed during the preceding thirty day
period ("Billing Period"). The Billing Period shall run from the 26th day to the 25th
day of each consecutive month. Invoices shall be submitted to CITY not more
frequently than once every 30 days. CONSULTANT shall be responsible for
timely submittal of all invoices and CONSULTANT shall not be entitled to
payment for invoices in arrears. All invoices shall reflect most recent single Billing
Period only and represent the true, correct and accurate account of work performed
during the Billing Period.
E. For an agreed contract amount identified as "Lump Sum", Not to Exceed" and
"Reimbursable" the CONSULTANT shall not exceed the fixed contractual amount
without written authorization in the form of a Contract Amendment.
CONSULTANT shall provide 45 days prior notice to the CITY in the event contract
fees may exceed the fixed contract amount. CONSULTANT shall be responsible
for ensuring that such authorization is complete and executed by all parties
performing any work or submitting any invoices for work that exceeds the fixed
contract amount under any expense category.
Design 3017 D2 Itevised 042019
F. Allowable Reimbursable Expenses
CONSULTANT shall identify and include in the proposal any anticipated
Reimbursable Expenses, and shall itemize Reimbursable Expenses by work
category. Reimbursable Expenses shall be invoiced AT COST without subsequent
markup by the CONSULTANT. All invoices containing a request for
Reimbursable Expenses shall include copies of the original expense receipts
itemized per the allowable category. Allowable Reimbursable Expenses include:
• Hard copy reproductions, copies and/ or binding costs
• Postage
• Mileage, for travel from Consultant's local office (within a 25 mile radius)
to meetings at the City or job -site. Mileage shall be charged at the current
IRS rates.
• Travel expenses, mileage from local office to State or federal regulatory
agency office beyond 100 miles.
• Lodging expenses, for destinations beyond 100 miles from the Consultant's
local office AND when business hours exceed eight hours within one
business day OR requires more than one eight hour day.
F.2. Disallowed Expenses
Disallowed Expenses include travel expenses for professional expertise traveling
into the greater Houston area from Consultant offices outside of the greater Houston
area.
SECTION 1V - THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANTS work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of' the
work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance
or approval of CONSULTANT'S work shall not relieve CONSULTANT'S
responsibility for errors or omissions of the CONSULTANT or its sub-
consultant(s) or in any way affect the CONSULTANT'S status as an independent
contractor of the CITY.
Ocsign 4 of 7 D2 Itcviscd 04/2019
SECTION V - TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason --
with or without cause -- by delivering written notice to CONSULTANT personally
or by certified mail at 700 Rockmead, Ste 265, Kingwood, TX 77339. Immediately
after receiving such written notice, the CONSULTANT shall discontinue providing
the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 1511' day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty (60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon t fixed fee or
definitely ascertainable sum, the portion of such sum Sayable shall be proportionate
to the percentage of services completed by the IXMNS1,1I.iANTta$ed upon the
scope of work.
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the. CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria County,
Texas. The laws of the State of Texas shall govern the terms of this CONTRACT.
The prevailing party in the action shall be entitled to recover its actual damages
with interest, attorney's fees, costs and expenses incurred in connection with the
dispute and/or action. CONSULTANT and CITY desire an expeditious means to
resolve any disputes that may arise between under this CONTRACT. To
accomplish this, the parties agree to mediation as follows: If a dispute arises out of
or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be
settled through negotiation, then the parties agree first to try in good faith, and
before pursuing any legal remedies, to settle the dispute by mediation of a third
party who will be selected by agreement of the parties,
1ksigi 5 of 7 172 Revised 04/2019
SECTION VI — ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and
supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII —COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT,
and that he has not paid or agreed to pay any company or person, other than a bona fide employee,
any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon
or resulting from the award or making of the CONTRACT. For breach or violation of this clause,
the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from
the CONTRACT price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage brokerage fee, gift, or contingent fee that has been paid.
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
OF ARLAND, TEXAS
DATE
`71.
CONSU TA DATE
Design 6 of 7 D2 Revised 04/2019
House Bill 89 Verification
I �J iY Gor'SY (Person name), the undersigned
representative (hereafter referred to as "Representative") of .JcrI-l6✓—ArcLet4111
(company or
business name, hereafter referred to as "Business Entity"), being an adult over the age
of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby
depose and affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business
Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City of
Pearland; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business
activities with, or otherwise taking any action that is intended to penalize, inflict economic
harm on, or limit commercial relations specifically with Israel, or with a person or entity
doing business in Israel or in an Israeli -controlled territory, but does not include an action
made for ordinary business purposes.
SE I -EPR SENTATIVE
SUBS RIBED AND SWORN TO BEFORE ME, the undersigned authority, on this
1(9".day of < i2t^4O-Q ✓ ,201q.
Notary Public
jotiu-d,,,f2x
Design 7 of7 D2 Revised 042019
JOINER
ARCHITECTS
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September 5, 2019
Mr. Robert Upton
Director of Engineering
City of Pearland, Texas
3519 Liberty Drive
Pearland, TX 77581
RE: CITY OF PEARLAND NEW FIRE STATION NO. 4 & EXISTING FIRE STATION NO. 4 RENOVATION
PROPOSAL FOR PROFESSIONAL SERVICES
Dear Mr. Upton:
Thank you for the opportunity to submit this proposal for professional services. We greatly appreciate
it. Joiner Architects, Inc., the Architect, is pleased to provide this proposal to the City of Pearland, the
Client, for professional services for the above referenced project. Below are our proposed Scope of
Services based on our understanding of the following Project Description:
Project Description:
Construction of an approximately 12,000 square foot fire station on an existing twelve -acre site
currently owned by the City of Pearland located northeast of the intersection of Cullen Blvd. and
Freedom Dr. in Pearland, Texas. It is our understanding that the City intends to construct this new Fire
Station at the southeast portion of the site, and provide minor interior renovations to the existing
adjacent Fire Station to create a shared fitness and conference center for the Fire and Police
Departments. The station shall be designed similarly to the recently designed Station 8 to house engine
crews, Individual dorm rooms, restrooms with showers, a kitchen/dining area, a day room, a watch
office, a treatment/PD room, a lieutenant's office, personnel and equipment decontamination areas, an
exercise room, and storage areas for bunker gear and medical supplies. The facility will be constructed
to 140 mph/3 second gust wind load standards, and will include metal stud and CMU walls, a backup
generator, drive through apparatus bays with fully glazed red bi-fold doors and a bay workshop with
ancillary support spaces. The site shall be modified to include drive -around curbed/concrete vehicular
pavement, dumpster and generator enclosures, perimeter fencing with access -controlled gates, and
adequate parking for full staffing on 24/7 operation. Land title and topographic surveys of the proposed
site will be provided, including required elevation certificates at construction drawings, form work, and
final elevation stages. The project will also include required floodplain mitigation. Sitework to include
paving revisions, underground storm and sanitary sewer modifications, and new water and electrical
services to the new Fire Station, The building foundation shall be a reinforced concrete slab -on -grade
with footings as determined by the Geotechnical Investigation. The building superstructure shall be a
conventional steel framed structure. The exterior building materials shall comply with City standards, be
low maintenance, and harmonize with the neighboring structures onsite. With respect to the
Page 1 of 4
JOINER
ARCHITECTS
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mechanical system, split systems or roof top units shall be provided. Dedicated outside air units will be
provided for pretreatment of the outside air that will be connected to interior chilled water fan coil units
with electric heat for humidity control. The fitness and conference center will be provided with new
lighting, power and electrical service. LED lighting will be provided throughout both buildings with
lighting controls to meet the IECC 2015 energy code requirements. The lighting controls will be
provided with occupancy sensors, vacancy sensors, daylight sensors and lighting relay panels with
schedule and photocell control. Sanitary and domestic water utilities will be provided to the facilities.
Storm drainage to be routed underground through rooftop gutters and downspouts. New gas water
heaters to be provided within the Fire Station. Natural gas to be provided to the Fire Station for the
generator, kitchen, water heaters and apparatus bay unit heaters. Copper domestic water piping to be
provided throughout. An air compressor and compressed air reels to be provided in the apparatus bays.
Both buildings are to be fully fire sprinklered. Low voltage requirements to be coordinated with the
owner to meet Peariand's facility standards. An alerting system will be provided for the new Fire
Station.
Scope of Basic Services:
1. Comply with all Services indicated in the City of Pearland "Architectural Services: Standard
Scope of Work", pages 2-12, D23. Revised 10/12, unless noted as "Service Exclusions" herein.
See attached Exhibit B for a complete description.
2. Multiple 3-D models and exterior renderings for the Client's review/approval.
3. Consult with Client's security and alerting system manufacturers, and specify preferred systems.
4. Consult with Client's door hardware consultant, and specify preferred access control and
hardware systems.
5. Design project to meet Client's anticipated budget and make all necessary revisions to the
contract documents to meet that budget at no additional cost to Client. Upon Client's request,
value -engineer construction documents as required at no additional cost to Client, unless Client
changes the established budget after document completion.
6. Coordinate all roadway modifications, right-of-way/easements, median revisions, and utility
relocations.
7. Obtain all approvals and permits necessary to construct the project. Building code plan checking
and permitting fees to be waived by Client.
8. Prepare interior and exterior finish color selections/schemes for the Client's approval.
9. Facilitate equipment demonstrations with the General Contractor and Client.
10. Coordinate with the General Contractor in obtaining the final Certificate of Occupancy.
Additional Services:
The following items shall be considered additional when determining the Compensation for this
proposal and will result in additional service charges. All additional services require prior approval by
Client. See attached Exhibit B for a complete description:
1. Consult with geotechnical engineer to provide geotechnical investigation/study.
2. Consult with civil engineer to provide all required boundary/topo/utility/pond surveying,
elevation certificates, traffic impact analysis, and plan/profile public utility connection drawings.
3. MEP Commissioning services required by the 2015 International Energy Conservation Code.
Page 2 of 4
JOINER
ARCHITECTS
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4. Consult with windstorm engineer to provide certification WPI -8 for the specified wind loads
including, but not limited to, execution of the Texas Department of Insurance (TDI) Application
for Certificate of Compliance Form WPI -1, Inspection Verification From WPI -2 -BC -6, and all
necessary document reviews and inspections.
5. Provide energy efficient/life cycle analyzed modeling through CenterPoint's plan review.
6. Third party mechanical system testing and balancing services.
Reimbursable Expenses:
The following items shall be paid by Architect and reimbursed by Client:
1. TDL&R registration, review, and inspection fees pertaining to Accessibility for compliance with
the Texas Accessibility Standards.
2. Printing costs.
3. Couriering costs.
Service Exclusions:
The following items were not considered when determining the Compensation for this proposal and
shall result in additional service charges:
1. Property platting.
2. Design of training tower and/or training props.
3. Design of radio tower.
4. Design of fuel storage tanks (if required, this service to be provided by the Sub Contractor as
part of construction per State requirements).
5. Design of fire sprinkler system (this service to be included in Base Bid construction cost. Design
must be provided by installer per State requirements. Performance spec provided by Plumbing
Engineer.
6. LEED (Leadership in Energy and Environmental Design) Certification.
7. Construction material testing.
8. Fees associated with site and building plan checking and permitting (City, County, TI(DOT, or any
authority having jurisdiction).
9. Fees associated with utility service connections/taps/impacts.
10. Environmental/Wetland/Faultline assessments/studies (other than geotechnical investigation).
11. Roadway warning signal design.
12. Third party photographic construction documentation.
13. Significant increase in project scope that increases the total budget by 10% or greater.
Schedule:
See attached Exhibit C for our Proposed Design and Construction Schedule.
Anticipated Construction Budget:
New Fire Station No. 4
Existing Fire Station No. 4 Renovation
$5,400,000.00
$ 500,000.00
Page 3 of 4
JOINER
ARCHITECTS
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Compensation:
Based on the above Scope of Basic Services, accepting all proposed Additional Services, and utilizing all
proposed Reimbursable Expenses, we are proposing a lump -sum not to exceed fee of $592,600.00 (five
hundred ninety-two thousand, six hundred dollars and zero cents). See attached Exhibit A for a
complete fee breakdown.
Additional Services Schedule of Hourly Fees:
Administrative $125.00
Design Professional/CAD Operator $150.00
Project Architect/Technical Lead $225.00
Principal $250.00
Please feel free to contact me if you have any questions pertaining to this proposal. We look forward to
working with you, and completing another successful project.
Sincerely,
Joby M. Copley, AIA
Partner
Page 4 of 4
JOINER
h n c. H r s
Pearland New Fire Station No. 4 & Existing Fire Station No. 4 Renovation
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CAO/Technical
5150
$1
53,600.00 4.00
CAD/Technical
$150
53,600.00 24.00
ural/
Partner alReam Leader
5250
56,000m 24.00
Partner
TOTAL
5250
16,000.00 24.00
51k000.00 00,00
ee
Administrative
5125
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$2,500 64.00
CADRedn
5150
$9,600.00 40.00
Partnectural/alf ream Leader
$225
$6,000.00 44.00
Partner
PHASE TOTAL
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56,000.00 48.00
53;100.00 148.00
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Administrative
CAO/Technical
5150
528,200.00 188.00
Architectural/Team Leader
$325
516,200.00 22.00
Partner
PHASE TOTAL
5250
510000.00 40.00
$504000.00
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$9,000.00 22.00
CADRechnlcal
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$72,000.00 480.00
Archltectural/Team Leader
5225
518,000.00 80.00
Partner
PHASE TOTAL
5250
$15,000.00 60.00
5114,000.00 692.00
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5125
$1,000.00 800
CAD/Technical
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$6,000.00 40.00
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Partner
PHASE TOTAL
$250
$4,000.00 16.00
$14,60000 00.00
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CAD/Technical
5150
519,050.00 122.00
Architectural eam Leader
5225
516,200.00 22.00
Partner
PHASE TOTAL
5250
523,250.00 95.00
$65,000 00 342.00
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Pcarland New Fire Station No. 4 & Existing Fire Station No. 4 Renovation - Exhibit B
ARCHITECTURAL SCOPE OF SERVICES
FOR
New Fire Station No. 4 & Renovation
of Existing Fire Station No. 4
Design 1 of5 D23. Revised 10/19
Pearland New Fire Station No. 4 & Existing Fire Station No. 4 Renovation - Exhibit B
Architectural Services: Standard Scope of Work
Services provided would include complete architectural, structural (including Windstorm
Cetifcation-WPI-6 Certificate), mechanical, electrical, plumbing, and civil design services. In
addition the following services will be included.
I. Programming Phase
1. Attend Pre -Development meeting and address point of clarification regarding the
project.
2. Create a comprehensive Site Plan in accordance with the Unified Development Code
(UDC), site utilities, facilities and drainage requirements and traffic planning.
a. Coordinate with acquisitions manager
3. Create a Program of Spaces for building interior, including: basic information such as
sizes, space requirements, workflows, activities and special uses.
4. Facilitate meetings with City staff as needed to develop basic components of the
building, including City's standard building systems, equipment, materials and
specialized requirements.
5. Review the Geotechnical Report provided by the City and incorporate findings and
recommendations into site design. Coordinate with structural and civil engineer as
related to the design.
6. Review the Boundary and Topographical Survey provided by the City. Coordinate
with civil engineer for design.
7. Review the Traffic Impact Analysis (TIA) (if required), provided by the City and
incorporate the findings and recommendations into site design. Coordinate with civil
engineer as related to the design.
8. Attend coordination meetings with City staff and any pertinent external agencies
(County, State and Federal) as required to determine and gain approvals from all
pertinent entities.
9. Provide a schematic statement of probable cost and conceptual project schedule.
10. Prepare and submit one set of Final Project Program of Spaces (site plan program of
spaces and adjacencies layout) for review and approval.
a. Attend review meeting with the City.
II. Schematic Design Phase (30%)
I. Attend and chair monthly (or as requested by Project Manager) progress meetings with
City of Pearland.
a. Prepare and submit agenda at least two days prior to progress meeting.
b. Prepare and submit progress meeting minutes in a timely manner.
2. Facilitate meetings with City staff to review building square footage, required utilities,
drainage, zoning and traffic needs to develop Schematic Design Documents.
3. Obtain and review applicable City standards and guidelines for design (Design Criteria
Manual, Unified Development Code) and provide design that meets City codes.
4. Prepare and submit four (4) sets of Schematic Design Documents, Preliminary
Specifications, Schematic cost estimate and Schedule to complete the design to the City
staff for review and approval. (30% plan review). Components to include:
a. Site plans, paving layouts, traffic circulation.
b. Floor plans, building circulation.
c. Exterior elevations, perspectives, rendering and color palette.
Design 2 of5 D23. Revised 10/19
Pearland New Fire Station No. 4 & Existing Fire Station No. 4 Renovation - Exhibit B
d. Relevant site requirements.
e. Relevant right of way information such as easements, building set backs etc.
f. Identify utility requirements.
5. After receiving schematic design comments, initiate plan review process with critical
stakeholders:
a. Planning Department, Building officials and Fire Marshall to review project
requirements.
b. City Engineer and Brazoria Drainage District 4 (BDD4) to review project
drainage.
c. Public Works to review utilities.
6. Respond in writing to all City comments from items 4 and 5 in Excel format.
7. Coordinate and send full set of plans to private utilities and service providers. Provide
copy of transmittal letters to the City.
111. Design Development Phase (60%)
1. Attend and chair monthly (or as requested by Project Manager) progress meetings with
City of Pearland.
a. Prepare and submit agenda at least two days prior to progress meeting.
b. Prepare and submit progress meeting minutes in a timely manner.
2. Facilitate and attend meetings with City staff to develop Design Development
Documents.
3. Prepare and submit four (4) sets of Design Development Documents including Detailed
Specifications, Cost Estimate and Schedule to the City staff for review and approval.
(60% plan review). Components to include:
a. Site plans, paving layouts, traffic circulation, lighting, signage and utilities.
b. Floor plans, Structural (WPI -8), Civil, Architectural, Storni Water Pollution
Prevention Plan (SWPPP), MEP, Fire Protection, landscaping and irrigation.
c. Exterior elevations, perspectives, renderings and color palette.
d. All building sections and details.
e. Interior elevations, casework and millwork elevations.
f. Drainage Study and calculations.
g. Report addressing all City's Design Criteria and Code requirements.
4. Respond in writing to all City comments on plans from item 3 in Excel format.
5. Coordinate final utility plans.
6. Coordinate and send full set of plans to private utilities and service providers. Provide
copy of transmittal letters to City.
7. Coordinate architectural plans with mechanical, electrical, plumbing and structural
plans.
IV. Construction Documents Phase (90%)
1. Attend and chair monthly (or as requested by Project Manager) progress meetings with
City of Pearland.
a. Prepare and submit agenda at least two days prior to progress meeting.
b. Prepare and submit progress meeting minutes in a timely manner.
2. Prepare complete Construction Documents and Specifications and submit four (4) sets
to City staff for Code and general review and approval (90% plan review).
3. Attend follow up meetings with Fire Marshall, BDD4, City Engineer, Planning, Public
Works, Building Maintenance, Information Technology and Chief Building Official
(CBO).
a. Obtain BDD4's approval and signature of plans.
4. Respond in writing to all City comments from items 2 and 3 in Excel format.
Design 3 of 5 D23. Revised 10/19
Pearland New Fire Station No. 4 & Existing Fire Station No. 4 Renovation - Exhibit 13
5. Complete Platting and record Plat.
6. Complete final coordination with private utilities and service providers and obtain all
necessary signatures on each page of the full set of plans.
7. Prepare and submit four (4) complete sets of Construction Documents, including 90%
written responses, Specifications and Architect's Cost Estimate and Schedule to:
a. Projects Department for review and approval (100% plan review)
b. Community Development for formal Plan Review for Permit
8. Submit plans and coordinate with Texas Department of Licensing and Regulation
(TDLR) or Registered Accessibility Specialist (RAS) for accessibility review. Obtain
EAB Number and Plan Review Report.
9. Correct plans to reflect issues noted by Review for Permit.
10. Acquire signature of City Engineer and Chief Building Official.
V. Bid Phase
a. Provide Notice to Bidders (NTB) to the Project Manager in an electronic
form appropriate for the e -bid system format. City is responsible for
advertising.
b. Provide electronic copy of bid ready plans and project manual to the Project
Manager for the e -bid system.
c. Coordinate and chair pre-bid meeting and attend the Bid Opening.
d. Respond in writing to questions from bidders and prepare Addenda as
necessary.
e. Assist with design of Bid Proposal.
f Prepare Engineer's Recommendation of Award Letter that includes the
following required content:
i. Check for math errors and reconcile any mathematical discrepancies
ii. Review for unbalance bid items.
iii. Certified Bid Tabulation including Architect's estimate.
iv. Review of contractor's financial standing and references provided.
v. Explanation of discrepancies between the Engineer's estimate and
bids.
vi. Recommendation to award.
2. Attend City Council meeting and recommend award of Contract for Construction.
3. Produce and transmit to selected contractor five (5) sets of project documents ready
for execution with City's Notice of Intent to Award (NOI).
VI. Construction Administration Phase
I. Facilitate Pre -Construction meeting with agenda.
2. Attend and chair monthly (or as requested by Project Manager) constmction progress
meetings.
a. Provide and submit agenda at least two days prior to progress meeting.
b. Provide and upload progress meeting minutes into Pro -Trak in a timely
manner.
3. Provide Construction Administration.
a. Coordinate with Project Coordinator on Pro -Trak training.
b. Obtain and review schedule of values form contractor.
i. Prepare and submit schedule of values in Excel format ready for Pro -
Trak (template provided by City) to Project Manager.
c. Review, log and approve submittals, shop drawings, samples, product data,
Request for Information, Request for Proposals, Change Orders, etc. in
Design 4 of D23. Revised 10/19
Pearland New Fire Station No. 4 & Existing Fire Station No. 4 Renovation - Exhibit 13
accordance with Contract Documents using City's Pro -Trak system.
Coordinate with Construction Manager and Project Manager.
d. Review Construction Materials Testing reports in Pro -Trak system.
e. Review and approve applications for payment in Pro -Trak system.
f. Provide direction for questions and concerns from the contractor and
Construction/Project Manager in resolution of problems.
4. Provide Field Services for entire construction period
a. Architect's Construction Administrator to conduct a site visit a minimum of
one (1) times per month, including observation of structural concrete
placement, underground piping installation and inspections,
mechanical/electrical/plumbing cover-up, masonry installation, ceiling cover-
ups, etc.
b. Coordinate with City's Engineering inspector on a monthly basis
c. Provide and upload site visit report to Project Manager in Pro -Trak.
d. Coordinate WPI -8 inspections and documentation.
e. Coordinate stnictural/mechanical/electrical/plumbing observations and
certifications.
5. Conduct Substantial Completion Inspection.
a. Coordinate with Construction Manager/Project Manager to create punch list.
b. Substantiate that items noted are completed through Pro -Trak.
c. Issue Certificate of Substantial Completion in Pro -Trak.
VII. Project Close Out
I. Conduct Final Completion Inspection
a. Coordinate with Construction Manager/Project Manager to create and submit
final punch list.
b. Substantiate that items noted are completed through Pro -Trak.
2. Provide Warranty Administration Services during the entire Warranty Period. Architect
to issue Warranty Reports and review items after the Contractor has notified the City
that these items are complete.
3. Coordinate WPI -8 inspection and obtain certificate.
4. Chair project close out meeting and coordinate project close out process.
5. Obtain and review close out submittal from the contractor for completeness before
transmitting to the City which include but are not limited to:
a. Contractor's red lines and as -built notes.
b. Warranty information.
c. Material Safety Data Sheet (MSDS).
d. Operating Manuals.
e. Start up and testing reports.
f Building commissioner report.
g. As -Built record drawings (in hard copy and digital format).
6. Issue Architect's Certificate of Final Completion and Acceptance letter to the City
recommending acceptance.
Additional Services
1. Testing and Balancing/Building Commissioning.
a. Fundamental Commissioning of Building Energy System.
Design 5 of 5 D23. Revised 10/19
JOINER
ARCHITECTS
,wA:.wi d.
5*Z4 N444 IFxn;, I
HSS SUtRul VOW 11tv re 1v1
Exhibit C
Pearland New Fire Station No. 4 & Existing Fire Station No. 4 Renovation
Proposed Design & Construction Schedule
JA Project No. 19018
September 5, 2019
CONTRACT AWARD
Present Proposal for Professional Services to the City Council September 23, 2019
PROGRAMMING PHASE
Begin Programming September 24, 2019
Programming Complete October 11, 2019
SCHEMATIC DESIGN PHASE
Begin Schematic Design October 14, 2019
Schematic Design Complete December 13, 2019
DESIGN DEVELOPMENT PHASE
Begin Design Development December 16, 2019
Design Development Complete March 13, 2020
CONSTRUCTION DOCUMENT PHASE
Begin Construction Documents March 16, 2020
30% Document Completion May 1, 2020
60% Document Completion June 12, 2020
90% Document Completion July 24, 2020
100% Document Completion August 10, 2020
PROCUREMENT /CONTRACT AWARD
Issue Request for Proposals for Construction Managers at Risk December 16, 2019
Receive Proposals from Construction Managers at Risk January 15, 2020
Evaluations Complete & Construction Manager Approved by the City Council February 10, 2020
Submit 60% Construction Documents for Guaranteed Maximum Price June 12, 2020
Present Guaranteed Maximum Price/Contract Amendment to the City Council July 27, 2020
CONSTRUCTION PHASE
Issue Notice to Proceedlaegln Construction July 28, 2020
Substantial Completion & Owner Move -in July 29, 2021
PUNCH LIST/CLOSEOUT
Final Completion July 29, 2021 — October 29, 2021
WARRANTY PHASE
Warranty Phase July 29, 2021 — July 29, 2022
Client#: 161899 JOINEPAR
ACORD.. CERTIFICATE OF LIABILITY INSURANCE
DATE IMMIDDIYYYY)
8/02/2019
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PRODUCER
USI Southwest
9811 Katy Freeway, Suite 500
Houston, TX 77024
713 490-4600
UT Callus Renaud
lursOo {Flo, E,m 713 490-4800
EA. mss; Callie.Renaud@usi.com
INSURERIS) AFFORDING COVERAGE
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Joiner Archhects, Inc.
700 Rockmead Dr Ste 265
Kingwood, TX 77339-2192
INSURER B
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DEBCMPTION OF OPERATIONS I LOCATIONS I VEHICLES IACONO IDI, MdWlmul Nmwi. Modulo. may bo attached IImore .pace N rapW,WI
CERTIFICATE HOLDER
CANCELLATION
City of Peadand
3519 Liberty Drive
Pearland, TX 77581
ACORD 25 (2016/03) of 1
0326292043/M26292030
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
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AUTNORaEO REPRESENTATIVE
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019883015 ACORD CORPORATION. All rights reserver
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DATE 01 00E/YYY1
09117/2019
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CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERIS), AUTHORIZED
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CERTIFICATE HOLDER
CANCELLATION
Cly of Pearland
3519 Liberty Drive
Pearland. TX 77581
SHOULD AMY OF THE ABOVE DESCRMED POLICIES BE CANCELLED BEFORE
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ACCORDANCE WITH THE POLICY PROVISIONS.
6A R@REW(TA1NE
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