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R2019-184 2019-07-22
RESOLUTION NO. R2019-184 A Resolution of the City Council of the City of Pearland, renewing the employee health insurance benefits for stop loss and administration services with Cigna, renewing employee dental insurance with Cigna, and renewing employee vision plan benefits with UNUM for fiscal year 2019-2020; awarding a contract for employee ancillary benefits for Employee Life Insurance, Accidental Death and Dismemberment, and Long Term Disability to Symetra, for fiscal year 2019-2020; and authorizing an interlocal agreement with Public Employee Benefits of America("PEBA") to provide City retirees and/or retirees dependents, access to a Medicare Supplement Plan. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Council hereby renews the employee health insurance benefits for stop loss and administration services with Cigna in the amount described in exhibit "A", attached hereto and incorporated for all purposes. Section 2. That the City Council hereby renews the employee dental insurance benefits with Cigna in the amount described in exhibit "A", attached hereto and incorporated for all purposes. Section 3. That the City Council hereby renews the employee vision benefits with UNUM in the amount described in exhibit "A", attached hereto and incorporated for all purposes. Section 4. That the City of Pearland received requests for proposals for employee ancillary benefits, attached hereto as Exhibit "B", and such rates have been evaluated. Section 5. That the City Council hereby approves the ancillary employee benefit package offered by Symetra in the amount described in exhibit "B", attached hereto and incorporated for all purposes. Section 6. That the City Council herby approves the interlocal agreement, attached hereto as Exhibit "C," with PEBA to provide City retirees and/or retirees dependents, access to a Medicare Supplement Plan. RESOLUTION NO. R2019-184 PASSED, APPROVED and ADOPTED this the 22ND day of July, A.D., 2019. 4_ Gm � TOM REID `'` MAYOR ATTEST: �thcc MARIA RODRIGUEZ I INTERIM CITY SECRETA,Y APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY HUB Advocacy. Tailored Insurance Solutions. Peace of Mind 201 9 _2020 ea It h and W Pt44, Benefits Renewal Recommendations kriartakii TEX AS FST $�� Presented By: Brent Weegar, MBA Senior Vice President Mike Weaver Account Executive 1 ©2018 HUB International Limited. Table of Contents 0 HUB i. Historical Cost Analysis ii. Budget Projections iii. Plan Design and Contribution iv. Recommendations Appendix Life and Disability RFP Analysis 2 ©2018 HUB International Limited. 4 `` max. O O O O O O O O O O O O O O O O O O O �'` O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ......1 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O . -„ : O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Iiit 8 Historical Cost AnalysisP ,k• r, . Y t iiiii ."IV e ' ./ 4,0, ff 4.1 ( ,4 II r Ai"? . iv _,, ilk I . , i - 3 Advocacy.Tailored Insurance Solutions. Peace of Mind ©2018 HUB International Limited. Health Plan Financials - FY 18/19 0 HUB mral,,„„,,,.,„f,-,.... ..1.,.., ,. t.t • R- CI. A. C• t L P - . N•t T•t.I C• t Oct-17 601 $202,588 $181,068 $110,506 $20,665 $62,318 $577,144 Nov-17 600 $167,978 $180,181 $113,979 $20,650 $62,214 $545,002 Dec-17 599 $135,321 $176,501 $78,286 $20,616 $62,110 $472,835 Jan-18 597 $326,636 $179,639 $122,075 $20,549 $61,903 $710,801 Feb-18 600 $172,270 $185,155 $83,687 $20,632 $62,214 $523,959 Mar-18 602 $226,611 $183,997 $101,609 $20,690 $62,421 $595,329 Apr-18 596 $168,639 $181,118 $168,046 $20,489 $61,799 $600,092 May-18 593 $94,589 $180,455 $126,180 $20,371 $61,488 $483,083 Jun-18 599 $234,237 $180,444 $142,450 $20,563 $62,110 $639,804 Jul-18 603 $335,803 $184,140 $106,898 $20,697 $62,525 $710,063 Aug-18 607 $189,720 $183,555 $119,261 $20,848 $62,940 $576,324 Sep-18 607 $294,293 $182,528 $121,445 $20,857 $62,940 $682,064 Total 600 $2,548,684 $2,178,782 $1,394,422 $247,628 $746,983 $7,116,499 $Change from Previous 14 $213,711 $73,655 -$6,147 $6,393 $66,804 $354,416 Change from Previous 2.5% 9.2% 3.5% -0.4% 2.7% 9.8% 5.2% Per Capita 600 $4,245 $3,629 $2,323 $412 $1,244 $11,854 $Change from Previous $260 $36 -$68 $1 $83 $313 Change from Previous 6.5% 1.0% -2.8% 0.2% 7.2% 2.7% Resorted Month Enrollment Medical Claims Ca.itation Rx Claims Admin Cost SL Premium Net Total Cost Oct-18 608 $100,614 $192,538 $88,829 $20,846 $63,044 $465,871 Nov-18 604 $331,644 $187,883 $104,746 $20,712 $62,629 $707,614 Dec-18 606 $188,042 $188,596 $107,231 $20,770 $62,836 $567,475 Jan-19 606 $220,424 $196,331 $101,034 $20,761 $62,836 $601,386 Feb-19 615 $296,373 $193,211 $123,301 $21,089 $63,769 $697,743 Mar-19 618 $237,449 $195,918 $140,165 $21,198 $64,080 $658,811 Total 610 $1,374,546 $1,154,477 $665,306 $125,377 $379,194 $3,698,901 Annualized 610 $2,749,092 $2,308,954 $1,330,612 $250,755 $758,389 $7,397,801 $Change from Previous 9 $200,408 $130,172 -$63,810 $3,126 $11,406 $281,302 %Change from Previous 1.5% 7.9% 6.0% -4.6% 1.3% 1.5% 4.0% Per Capita 610 $4,510.41 $3,788 $2,183 $411 $1,244 $12,137 $Change from Previous $265 $159 -$140 -$1 $0 $283 %Change from Previous 6.2% 4.4% -6.0% -0.3% 0.0% 2.4% 4 0 2018 HUB International Limited. Total Per Capita Claims 0 HUB $12,000 - $10,283 $10,197 $10,482 $9,858 $9,968 $10,000 - $9,136 $8,000 - $6,000 - $4,000 - $2,000 lac, ,, - . ,, $0 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 ANN Plan Year Total Claims %A 2013-2014 $10,283 13.6% 2014-2015 $9,858 -4.1% 2015-2016 $9,136 -7.3% 2016-2017 $9,968 9.1% 2017-2018 $10,197 2.3% 2018-2019 ANN $10,482 2.8% Note:2018-2019 ANN=Through March 2019 5 ©2018 HUB International Limited. Per Capita Total Claims Trend Comparison 0 HUB 15.0% 10.0% ■ ■ 5.0% 0.0% -5.0% 2013-2014 2014-20 2015- 416 2016-2017 2017-2018 Average -10.0% Total Trend Comparison �Pearland --National Total Trend Comparison 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Avera.e Pearland 13.6% -4.1% -7.3% 9.1% 2.3% 2.7% National 5.6% 7.8% 8.1% 7.4% 5.7% 6.9% Difference 8.0% -11.9% -15.4% 1.7% -3.4% -4.2% 6 ©2018 HUB International Limited. r'.S ...v ./ fi .. ^ g. .:, 2 2 v 4: O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O 0 0 O O O O O O O O O O O O O O O O fr. �r O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - IA • 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 �_ • J Budget Projections411. . _ .., Fes, . , -440,01040/: ..--,.. -. . Av... _ -Nt -;,.s...,,. i'''' ' .A'S.! • 1 -Et..,-'-'-.-ilt‘ , 44 INN r i 1 7 Advocacy. Tailored Insurance Solutions. Peace of Mind ©2018 HUB International Limited.. Budget Projections 0 HUB FY 2019 FY 2019 FY 2019 FY 2019 FY 2020 FY 2021 FY 2022 Adopted Year to Date Annualized Projected Projected Projected Projected Budget Actual Thru Apr Actual Thru Apr HUB OPERATING REVENUES INTEREST INCOME 20,000 43,475 74,528 74,528 74,528 74,528 74,528 CONTRIBUTIONS-CITY 6,224,073 3,676,987 6,303,405 6,478,787 6,581,860 6,910,953 7,256,501 CONTRIBUTIONS-EMPLOYEE 1,249,775 743,340 1,274,297 1,309,752 1,384,793 1,454,033 1,526,734 RETIREE AND COBRA CONTRIBUTIONS 60,000 15,963 27,366 60,000 60,000 60,000 60,000 MISCELLANEOUS(REBATES) 211,432 166,973 166,973 166,973 166,849 166,849 166,849 IOTA 7,765,280 4,646,738 7,846,570 8,090,041 8,268,030 8,666,363 9,084,612 OPERATING EXPENSES ADMINISTRATIVE FEES 1,045,962 584,963 1,002,794 252,786 270,036 278,137 286,481 STOP LOSS FEES included included included 765,363 951,500 1,141,800 1,370,160 CLAIMS(INCLUDINGCAPITATION) 6,589,708 3,767,419 6,458,432 6,666,377 7,154,517 7,512,243 7,887,855 MISCELLANEOUS' 111,609 44,136 75,661 57,518 55,000 55,000 55,000 TRANSFER OUT 0 0 0 0 0 0 0 TOTA 7,747,279 4,396,518 7,536,887 7,742,044 8,431,053 8,987,179 9,599,496 REVENUES OVER(UNDER)EXPENSES 18,001 250,220 309,683 347,996 -163,022 -320,817 -514,884 BEGINNING NET ASSETS 3,033,371 3,033,371 3,033,371 3,051,372 3,399,368 3,236,346 2,915,529 FUND BALANCE TRANSFER ENDING NET ASSETS $3,051,372 $3,301,592 $3,361,054 $3,399,368 3,236,346 2,915,529 2,400,646 Fund Balance%(Ending Asses/Operating Expenses) 39.4% 75.1% 44.6% 43.9% 38.4% 32.4% 25.0°/ Assumed Enrollment 596 618 618 628 643 643 643 'Miscellaneous expense amounts include the Professional/Contractual Services,Health Portability Act, and Other amounts listed in the budget documents provided by the City. •FY2020 assumes the City implements 62%dependent funding for the KelseyCare 80%plan and cost nuetral funding for the HSA plan. 8 ©2018 HUB International Limited. Projection Assumptions 0 HUB • FY 2019 Updated Projected • CLAIMS = Last 24 months claims projected through 2019 fiscal year end (including trend) • 5.5% medical trend per annum • 5.2% pharmacy trend per annum • ADMINISTRATIVE FEES = Annualized ( Admin Fees + Stop Loss Fees) • FY 2020 - 2022 • CLAIMS = Last 24 months claims projected through 2022 fiscal year end (including trend) • Available claims through December 2019 • 5.5% medical trend per annum • 5.0% capitation trend per annum • 5.2% pharmacy trend per annum • ADMINISTRATIVE FEES = Admin Fees + Stop Loss Fees • Admin Fees= 3% increase • Stop Loss Fees=20% increase • PCORI FEES = Discontinued after FY2019 • EMPLOYEE COST = 62% Dependent Funding Option Selected, Cost Neutral HSA Funding • EMPLOYER COST = 5% Increase Assumed FY 2021 and FY 2022 9 ©2018 HUB International Limited. : Nio, f' ''''. , �, O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O3 O O O O O O O O O O O O O O O O O O O O t4 O O O O O O O O O O O O O O O O O O O . .' .. O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 00000 f ' V I ( 'J ,..----. ,...,,,A I , , ,:,,,,,,.., //,„,,,,,, ,, ,,,,\ ,, -:' ' 7 ‘.',..‘ ‘ ',,,„. Plan Design and , , ,,,-' ,, ' Contribution Options =,..,,..„ .. , , „,, ,, „ , ., .., ....,,.... _ . vlriA .- -."--4 :,...,..:,.„.. ,,_-:, ,,.., : . .., ....,,,.. . = ,. , ,,,, ... , 1:,,-,,,,,, ._.•., -- ,:,-- , ,„...,..„.„.........-,- .y.. ^ %".Mf Advocacy. Tailored Insurance Solutions. Peace of Mind ©2018 HUB International Limited.. .a Medical Plan Design — No Changes for FY2020 0 HUB BENEFITS—Kelsey&Cigna Kelsey 90 Kelsey 80 HSA Plan $2,700 Individual / Deductible Network None None $5,000 Family $5,000 Individual/ Non-Network N/A N/A $10,000 Family Out-of-Pocket Maximum Includes Deductible $2,000 Individual / $3,000 Individual / $4,000 Individual / Network $4,000 Family $6,000 Family $8,000 Family $8,000 Individual / Non-Network N/A N/A $16,000 Family Co-insurance Network 90% 80% 80% Non-Network 0% 0% 60% Lifetime Maximum Unlimited Unlimited Unlimited You Pay You Pay You Pay Office Visit Network $25 PCP/$50 Spec $25 PCP/$50 Spec Deductible/20% Non-Network N/A N/A Deductible/40% Wellness Visit Network $0 Copay $0 Copay $0 Copay Non-Network N/A N/A Deductible/40% In-Patient&Out-Patient Hospital Network 10% 20% Deductible/ 20% Non-Network N/A N/A Deductible/40% Urgent Care Network $75 Copay $75 Copay Deductible/ 20% Non-Network N/A N/A Deductible/40% Emergency Room Network $200 Copay $200 Copay Deductible/ 20% Non-Network N/A N/A Deductible/20% Generic/Brand/ Non-Formulary/ Specialty Deductible then Prescriptions (30 Days) $10/$40/$80/$150 $10/$40/$80/$150 $10/$40/$80/$150 Mail Order Deductible then (90 Days) $20/$80/$160/$300 $20/$80/$160/$300 $20/$80/$160/$300 Kelsey Care Kelsey Care Network Network Network Open Access PPO NOTE:This is a brief summary and not intended to be a contract. 11 ©2018 HUB International Limited. Enrollment Profile 0 HUB of Total Enrollment ,/ 4.100- • Employee Only 48.0% Employee + Spouse Employe + Child(ren) 17.5% , , _ Employee + Family 10. Employee Enrollment %of Total Employee Only 293 48.0% Employee + Spouse 64 10.5% Employe + Child(ren) 107 17.5% Employee + Family 147 24.1% Total 611 12 ©2018 HUB International Limited. Health Plan Funding and Rates — FY 2019 0 HUB City City Employee Total Employee Employer Funding HSA Plan Full Time Difference from KC Medical Rate Contribution Contribution Contribution Contribution Employees (%) ($) ($) 80%Including HSA Contribution mployee 58 $602 $569 95% $33 $33 $7 +Spouse 8 $664 $397 60% $267 $299 $20 +Children 13 $482 $283 59% $199 $232 $22 +Famil 12 $1,086 $664 61% $422 $455 $15 •remium Contributions-Annual 58 $714,312 $573,939 80% $140,373 SA Contributions($500 Ind./$1,000 Fam.) $45,500 $45,500 100% $0 otal Contributions-Annual $759,812 $619,439 82% $140,373 Full Time City City Employee Total Employee Kelsey Care 80% Employees Medical Rate Contribution Contribution Contribution Contribution ($) (%) ($) ($) mployee 270 $604 $604 100% $0 $0 +Spouse 24 $666 $426 64% $240 $240 +Children 44 $484 $310 64% $174 $174 +Famil 67 $1 089 $697 64% $392 $392 •remium Contributions-Annual 270 $3,279 876 $2,803,626 85% $476 250 Full Time City City Employee Total Employee Kelsey Care 90% Employees Medical Rate Contribution Contribution Contribution Contribution ($) (%) ($) ($) mployee 283 $626 $604 96% $22 $22 +Spouse 32 $689 $426 62% $263 $285 +Children 50 $501 $310 62% $191 $213 +Famil 68 $1 129 $697 62% $432 $454 •remium Contributions-Annual 283 $3,612,336 $2,969,436 82% $642,900 Full Time City City Employee All Plans Employees Total Medical Cost Contribution Contribution Contribution ($) (%) ($) otal Contributions-All Plans-Annual 611 $7,652,024 $6,392,501 84% $1,259,523 Note:*Total Employee Contributions will be increased$50 per month for employee who choose not to participate in Wellness program. 611 Current Employee Enrollment= includes employees only and excludes retirees and COBRA participants. 13 ©2018 HUB International Limited. 0 Health Plan Funding and Rates — FY 2020 Option 1 @ 64% Dependent Funding and Cost Neutral HSA HUB Total Employee Total Employee Employer Full Time City City Employee Total Employee , Contribution ,;; Contribution Funding HSA Plan Medical Rate Contribution Contribution Contribution Contribution -. Difference from Employees i Change Change ° ($) (%) ($) ($) ($) (%) KC 80%Including HSA Contribution mployee 58 $618 $578 94% $40 $40 $7 20% $0 +Spouse 8 $681 $395 58% $286 $326 $27 9% $0 +Children 13 $495 $276 56% $218 $258 $26 11% $0 +Family 12 $1,114 $673 60% $441 $481 $26 6% $0 •remium Contributions-Annual 58 $732,879 $580,235 79% $152,643 SA Contributions($500 Ind./$1,000 Fam. $45,500 $45,500 100% $0 otal Contributions-Annual $778,379 $625,735 80% $152,643 City City Employee Total Employee Lontrition otal Employee Total Employee Kelsey Care 80% Full Time Medical Rate Contribution Contribution Contribution Contribution buContribution Employees Change Change ($) (%) ($) ($) (S) (%) mployee 270 $620 $620 100% $0 $0 $0 0% +Spouse 24 $683 $437 64% $246 $246 $6 3% +Children 44 $497 $318 64% $179 $179 $5 3% +Famil 67 $1,117 $715 64% $402 $402 $10 3% •remium Contributions-Annual 270 $3,365,129 $2,876,592 85% $488,537 City City Employee Total Employee Total Employee Total Employee Care 90% Full Time Contribution Contribution Kelsey Medical Rate Contribution Contribution Contribution Contribution Employees , Change Change ($) (%) ($) ($) mployee 283 $642 $620 96% $23 $23 $1 3% +Spouse 32 $707 $437 62% $270 $292 $7 3% +Children 50 $514 $318 62% $196 $219 $6 3% +Family 68 $1,158 $715 62% $443 $466 $12 3% •remium Contributions-Annual 283 $3,706,230 $3,046,706 82% $659,525 Full Time City City Employee All Plans Employees Total Medical Cost Contribution Contribution Contribution ($) (1°) ($) otal Contributions-All Plans-Annual 611 $7,849,738 $6,549,033 83% $1,300,705 .Change From Current $197,714 $156,532 $41,182 %Chan•eFrom Current 2.6% 2.4% 3.3% Note:*Total Employee Contributions will be discounted$50 per month for employee participation in Wellness program. 611 Budgeted Employee Enrollment= includes active employees only and excludes retirees and COBRA participants. 14 ©2018 HUB International Limited. 0 Health Plan Funding and Rates — FY 2020 Option 2 @ 62% Dependent Funding and Cost Neutral HSA HUB Total Employee Total Employee Employer Full Time City City Employee Total Employee Contribution Contribution Funding HSA Plan Medical Rate Contribution Contribution Contribution Contribution Difference from Employees Change Change ($) (%) ($) ($) ($) (%) KC 80%Including HSA Contribution mployee 58 $599 $560 85% $39 $39 $6 8% $0 +Spouse 8 $661 $369 56% $292 $332 $32 9% $0 +Children 13 $480 $257 54% $223 $262 $31 11% $0 +Famil 12 $1,081 $630 58% $451 $490 $35 7% $0 •remiumContributions-Annual 58 $711,280 $556,109 78% $155,171 SA Contributions $500 Ind./$1,000 Fam. $45,500 $45,500 100% $0 otal Contributions-Annual $756,780 $601,609 79% $155,171 City City Employee Total Employee Total Employee Total Employee Kelsey Care 80% Full Time Contribution Contribution Medical Rate Contribution Contribution Contribution Contribution Employees (S) (%) ($) ($) Change Change ($) (%) mployee 270 $601 $601 100% $0 $0 $0 0% +Spouse 24 $663 $411 62% $252 $252 $12 4% +Children 44 $482 $299 62% $183 $183 $9 4% +Famil 67 $1084 $672 62% $412 $412 $20 5% •remiumContributions-Annual 270 $3,265,955 $2,765,380 85% $500,574 City City Employee Total Employee Total Employee Total Employee Kelsey Care 90% Full Time Contribution Contribution Medical Rate Contribution Contribution Contribution Contribution Employees iiiiiChange Change ($) (%) ($) ($) WO mployee 283 $623 $601 96% $22 $22 $0 0% +Spouse 32 $686 $411 60% $275 $297 $12 4% +Children 50 $499 $299 60% $200 $222 $9 3% +Famil 68 $1,124 $672 60% $452 $474 $20 4% •remium Contributions-Annual 283 $3,597,003 $2,928,258 81% $668,745 Full Time City City Employee All Plans Employees Total Medical Cost Contribution Contribution Contribution ($) (%) ($) otal Contributions-All Plans-Annual 611 $7 619 738 $6 295,247 83% $1,324,491 . Chane From Current $32,286 $97,254 $64,968 'A Chane From Current -0.4% -1.5% 5.2% Note:*Total Employee Contributions will be increased$50 per month for employee who choose not to participate in Wellness program. 611 Current Employee Enrollment= includes employees only and excludes retirees and COBRA participants. Total Medical Rates include fund balance reduction as proposed in FY2020 budget 15 ©2018 HUB International Limited. Retiree Rates — FY 2019 — Unblended Rates 0 HUB City City Retiree Total Retiree HSA Plan Retirees Medical Rate Contribution Contribution Contribution Contribution ($) (%) ($) ($) Employee 0 $807 $0 0% $90 $90 +Spouse 0 $887 $0 0% $300 $389 +Children 0 $322 $0 0% $229 $318 +Family 0 $1,129 $0 0% $464 $553 Premium Contributions-Annual 0 $0 $0 0% $0 HSA Contributions($500 Ind./$1,000 Fam.) $0 $0 0% $0 otal Contributions-Annual $0 $0 0% $0 City City Retiree Total Retiree Kelsey Care 80% Retirees Medical Rate Contribution Contribution Contribution Contribution ($) (%) ($) ($) Employee 0 $809 $0 0% $50 $50 +Spouse 0 $892 $0 0% $892 $942 +Children 0 $325 $0 0% $325 $375 +Family 0 $1,136 $0 0% $1,136 $1,186 Premium Contributions-Annual 0 $0 $0 0% $0 City City Retiree Total Retiree Kelsey Care 90% Retirees Medical Rate Contribution Contribution Contribution Contribution (5) (%) ($) (5) Employee 4 $838 $0 0% $838 $838 +Spouse 0 $924 $0 0% $924 $1,762 +Children 0 $332 $0 0% $332 $1,170 +Family 0 $1,171 $0 0% $1,171 $2,009 Premium Contributions-Annual 4 $40,224 $0 0% $40,224 City City Retiree All Plans Retirees Total Medical Cost Contribution Contribution Contribution (5) (%) (5) otal Contributions-All Plans-Annual 4 $40,224 $0 0% $40,224 16 ©2018 HUB International Limited. Retiree Rates — FY 2020 — Unblended Rates 0 HUB Retiree Total Retiree HSA Plan Retirees Medical Rate City Contribution City Contribution Contribution Contribution ($) (%) ($) ($) mployee 0 $828 $0 0% $90 $90 +Spouse 0 $910 $0 0% $300 $389 +Children 0 $330 $0 0% $229 $318 +Famil 0 $1,158 $0 0% $464 $553 'remium Contributions-Annual 0 $0 $0 0% $0 SA Contributions $500 Ind./$1,000 Fa m. $0 $0 0% $0 otal Contributions-Annual $0 $0 0% $0 City Contribution City Contribution Retiree Total Retiree Kelsey Care 80% Retirees Medical Rate (S1 (%) Contribution Contribution ($) ($) mployee 0 $830 $0 0% $50 $50 +Spouse 0 $915 $0 0% $915 $965 +Children 0 $333 $0 0% $333 $383 +Famil 0 $1,166 $0 0% $1,166 $1,216 •remium Contributions-Annual 0 $0 $0 0% $0 City Contribution City Contribution Retiree Total Retiree Kelsey Care 90% Retirees Medical Rate ($) (%) Contribution Contribution ($) ($) mployee 4 $860 $0 0% $860 $860 +Spouse 0 $948 $0 0% $948 $1,808 +Children 0 $341 $0 0% $341 $1,200 +Famil 0 $1,201 $0 0% $1,201 $2,061 'remium Contributions-Annual 4 $41,270 $0 0% $41,270 City Contribution City Contribution Retiree All Plans Retirees Total Medical Cost (%) Contribution ($) otal Contributions-All Plans-Annual 4 $41,270 $0 0% $41,270 . Chan:e From Current $1,046 $0 $1,046 Yo Chan:e From Current 2.6% $0 2.6% Note:Retiree Enrollment is currently at 4 Retirees The above rate table assumes all retirees are enrolled at the unblended rate. Each retiree may have varying levels of subsidy of the unblended rate based upon date of retirement and COP service at retirement. 17 ©2018 HUB International Limited. i x . ' a, 4 O O O O O O O O O O O O O O O O O o O O O O O O O O O O O O O O o 0 0 0 0 0 { 4 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O 0 0 O O O O O O O O O O Ow`<'" O O O O O O O O O o O O O O O O O O O �> O O O O O O O O O O O O O O O O O O O ;'Ilt: a INI . . _� Recommendations al . t T jj Advocacy.Tailored Insurance Solutions. Peace of Mind 1I- ' 4 1 8 ©2018 HUB International Limited.. Recommendations 0 HUB Health Plan Renewal Renewal with Cigna is recommended for FY 2020. Cigna's renegotiated renewal represents a +2.0% increase in the City's maximum annual funding liability including a +6.4% increase to stop loss fees and no increase to administrative fees. Although the City is in a 3 year contract period with Cigna, HUB renegotiated the City's pharmacy contract post Cigna's acquisition of Express Scripts to include improved rebate terms. Projected rebates for FY 2020 have increased from $167k to $328k for FY 2020. Budget Due to favorable claims results, the City's \projected ending fund balance for FY 2019 sits at approximately 44% of total fund operating expenses. HUB recommends a minimum 25% health plan reserve for the City of Pearland to assisted in offsetting its maximum annual liability. To assist with proposed rate increases for dependent coverage FY 2020, we are recommending a $164k reduction to Employer and Employee health plan funding rates. With the fund balance reduction, our three year budget projection maintains a minimum reserve level of 25% at the end of year three. Plan Options HUB has provided plan options for the City's consideration but no substantive plan changes are recommended at this time. The City has been gradually reducing dependent subsidies toward the municipal benchmark of 62%. It is recommended to complete the adjustment to 62% for the FY2020 plan year in addition to making the HSA cost neutral to the Base KelseyCare 80% plan. 19 ©2018 HUB International Limited. Recommendations 0 HUB Retirees For employees retiring after 10/1/18, the City risk adjusts its retiree premiums separate from active employees to account for higher risk and is a recommended best practice. In addition for those retired after 10/1/18, the City a rewards retirees with higher funding levels based upon years of service. No changes are recommended to retiree rates for the FY2020 plan year. Health and Wellness It is important to note that the EEOC vacated rules allowing premium differentials for Annual Physicals and is pending legislation to clarify and re-establish rules. ACA and HIPPA allow for premium differentials but the EEOC regulations potentially violate ADA. At this time most of our clients are continuing current polices until the EEOC provides guidance. We will notify the City as soon as we receive notification of rulings. Health Care Reform HUB International Compliance department continues to monitor legislative reports and news regarding the future of ACA and will provide additional updates as they become available. Please not the implementation of the Cadillac Tax Assessment was delayed from 2020 to implementation in 2022. In regard to the current requirements of the ACA, City of Pearland is following the employer mandate which includes 30 hour eligibility, minimum value and affordability provisions. In regard to fees, City of Pearland will only be required to continue to pay the 2018 PCORI fee of $2.39 per covered life by July 31 , 2019. 20 ©2018 HUB International Limited. Strategic Recommendations 0 HUB Dental The dental plan of benefits and funding structures are in line with benchmarking at this time. No significant changes are recommended to the plan design or funding levels at this time. The City is in a 2 year rate guarantee at this time with Cigna until 10/1/20. Vision The vision plan of benefits and funding structures are in line with benchmarking. No significant changes are recommended to the plan design or funding levels at this time. Rates are guaranteed until 10/1/23 with Unum-AlwaysCare. Life and Disability The City and HUB completed an RFP process for the City's Life and Disability contracts with Symetra. Competitive proposals were received from multiple carriers but HUB was able to renegotiate with Symetra and obtain considerable decreases in employer paid Life and Long Term Disability premiums. Final negotiated savings were -13.2% or -$13,155 per year with a 3 year rate guarantee. Mutual of Omaha and Ochs offered slightly better pricing but there wasn't enough savings to recommend a change from Symetra at this time. 21 ©2018 HUB International Limited. Thank 22 ©2018 HUB International Limited. % • • H '�. r EZ ` #h r. i • ' N NVi Alt agat nwi I R92 .L: E1 1.--,a it ) - r s_i sAIeUV 4 j J -- icipl � gas� a pue 041 404 ... - xi puaddd 0. II (4 i ... 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c. �,, 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 • _i 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 "�^ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 s^ y c 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Exhibit B City of Pearland Basic Life/ADD RFP Analysis BASIC LIFE BENEFITS ticnu na 'NI IIt c a \l ooaI ot I Im.m., Ochs/Minnesota file I oinot u„ai s.:d I'ropoou1 Proposed as : mp oyees earning• 1,011 or ess .ss : mp oyees earning I,rrl or ess ass : rap oyees earning I,119 or ens ss : mp oyees earning'. 1,111 or ess annually annually annually annually Class II:All other Employees Excluding Class II:All other Employees Excluding Class II:All other Employees Excluding Class II:All other Employees Excluding City Manager City Manager City Manager City Manager Class Description Class III:All FT City Managers Class III:All FT City Managers Class III:All FT City Managers Class III All FT City Managers Definition of Earnings Basic Annual Earnings Basic Annual Earnings Basic Annual Earnings Basic Annual Earnings Class I:$50,000 Class I:$50,000 Class I:$50,000 Class I:$50,000 Class II:lx BAE to$175,000 Class II:lx BAE to$175,000 Class II:lx BAE to$175,000 Class II:lx BAE to$175,000 Basic Life Schedule Class III:2z BAE to$400,000 Class III:2x BAE to$400,000 Class III:2x BAE to$400,000 Class III:2x BAE to$400,000 Class I:$50,000 Class 1: 50,000 Class 1:$50,000 Class 1:.50,000 Class II:$175,000 Class II:$175,000 Class II:$175,000 Class II:$175,000 Maximum Benefit - Class III:$400,000 Class III:$400,000 Class III:$400,000 Class III:$400,000 Class 1:$50,000 Class 1:$50,000 Class I:$50,000 Class 1:$50,000 Class II:lx BAE to$175,000 Class II:lx BAE to$175,000 Class II:lx RAE to$175,000 Class B:lx BAE to$175,000 Guarantee Issue Amount Class III:2x BAE to$400,000 Class III:2x RAE to$400,000 Class III:2x BAE to$400,000 Class III:2x BAE to$400,000 Age Reduction Schedule to 65%at 65;to 50%at 70 to 65%at 65;to 50%at 70 to 65%at 65;50%at 70 to 65%at 65;to 50%at 70 Terminates at Retirement Yes Yes Yes Yes Included/Employee only;disabled prior to Included/Employee only;disabled prior to Included/Employee only;disabled prior to Included/Employee only;disabled prior to Waiver of Premium age 60;6 month EP,to age 65 age 60;6 month EP,to age 65 age 60;6 month EP,to age 65 age 60;6 month EP,to age 65 Class I:80%to$50,000 Class II:80%to$175,000 Accelerated Death Benefit 75%to$500,000 75%to$500,000 Class III:80%to$250,000 100%to$1,000,000 Conversion Included Included Included Included Portability Included Included Included Included Spouse Life Amount $5,000 $5,000 $5,000 $5,000 Child(ren)Life Amount 14 days to age 25$2,000 14 days to age 25$2,000 14 days to age 26$2,000 Live Birth to age 26$2,000 BASIC AD&D BENEFITS ss : mp oyees earning t,rrl or ess .ss : mp oyees earning 1,511 or ess .s : mp oyees earning I,I9'I or ess :s : mp oyees earning'. 1,1 1'1 or ess annually annually annually annually Class II:All other Employees Excluding Class II:All other Employees Excluding Class II:All other Employees Excluding Class II:AU other Employees Excluding City Manager City Manager City Manager City Manager Class Description Class III:All FT City Managers Class III:All FT Cit Mana;ers Class HI:All FT City Managers Class III:All FT City Managers Definition of Earnings Basic Annual Earnings Basic Annual Earnings Basic Annual Earnings Basic Annual Earnings Class I:$50,000 Class I:$50,000 Class I:$50,000 Class I: 50,000 Class R:lx RAE to$175,000 Class II:lx BAE to$175,000 Class II:lx BAB to$175,000 Class II:lx BAE to$175,000 Basic AD&D Schedule Class III:2x BAE to$400,000 Class III:2x BAE to$400 000 Class III:2x BAE to$400,000 Class III:2x BAE to$400,000 Class I$50,000 Class 1:$50,000 Class 1:$50,000 Class 1:$50,000 Class II:$175,000 Class II:$175,000 Class II:$175,000 Class II:$175,000 Maximum Benefit Class III:$400,000 . _I I I I,I Class III:$400,000 Class III:$400,000 Age Reduction Schedule to 65%at 65;to 50%at 70 to 65%at 65•to 50%at 70 to 65%at 65;50%at 70 to 65%at 65;to 50%at 70 Education 2.5%to$2,500 2.5%to$2,500 Included 5%to$5,000 Seatbelt 10%to$10,000 10%to$10,000 Included,l0%of AD&D Benefit 20%to$20,000 Air Bag 10%to$10,000 10%to$10,000 Included,10%of AD&D Benefit 10%to$10,000 Bereavement('ounseling Included with Beneficiary Connect Included with Benefiticiary Connect Included Included up to$500 FINANCIALS Volume $41,928,500 $41,928,500 $41,928,500 $41,928,500 EE Rate(per$1,000)-Life $0.050 $0.040 $0.040 $0.045 EE Rate(per$1,000)-AD&D $0.020 $0.020 $0.020 $0.018 Dependent Life(201 Units) I I $1.050 211121 $1.050 Monthly Premium $2 727 $2 853 Annual Premium $37,752.54 $32,721 $32,721 $34,231 $Change from Current N/A I 55,031 $3 522 4,Change from Current =IIIIIIIIWIZIMIMZIIIIIIIIM -9.3% Number of Employees 546 546 546 546 Employer Contribution 100% 100% 100% 100% Participation Requirement � - 100% 100% 100% 100% Effective Date 10/12016 10/1/2019 10/1/2019 10/1/2019 Rate Guarantee 3 Years 3 Years 3 Years 5 Years AM Best Rating A A A+ A+ Note:This is a brief summary and not intended to be a contract. City of Pearland Long Term Disability RFP Analysis 1 I o I:I NI I I I. ,,s nn i i., Symetra Mutual of Omaha Ochs/Madison National ( iii rcnl Renewal Proposed Proposed Class I:All FT City Managers Class I:All FT City Managers Class I:All FT City Managers Class I:All FT City Managers Class II:All Other FTE working Class II:All Other FTE working 40+ Class II:All Other FTE working Class II:All Other FTE working 40+ Class Description 40+hours per week hours per week 40+hours per week hours per week Definition of Earnings BAE BAE BAE BAE Monthly Percentage 50% 50% 50% 50% Class I:$8,000 Class I:$8,000 Class I:$8,000 Class I:$8,000 Monthly Maximum Class III:6,000 Class II:6,000 Class II:$6,000 Class II:$6,000 Guarantee Issue All GI All GI All GI All GI Minimum Benefit $100 $100 $100 $100 Elimination Period 90 Days 90 Days 90 Days 90 Days Maximum Benefit Duration SSNRA SSNRA SSNRA to RBD SSNRA to RBD Definition of Own Occ/Any Occ 2 Year Own Occ 2 Year Own Occ 2 Year Own Occ 2 Year Own Occ Residual/Partial Zero Day Residual Zero Day Residual Zero Day Residual Zero Day Residual Social Security Integration Full Family Full Family Full Family Full Family Loss of Earning AND Loss of Loss of Earning AND Duties Loss of Earning AND Duties Duties Loss of Earning OR Loss of Duties Earnings Test 1%Loss-Own OCC 1%Loss-Own OCC 1%Loss-Own Occ 1%Loss-Own Occ 15%Loss-Any Occ 15%Loss-Any Occ ° 15%Loss-Any Occ 15%Loss-AnyOcc Survivor Benefit 3 Month Lum.Sum 3 Month Lump Sum 3 Month Lump Sum 3 Month Lump Sum Pre-existing Limitation, 3/12 3/12 3/12 3/12 Mental/Nervous Limits 24 Months per Disability 24 Months per Disability 24 Months per Disability 24 Months per Disability Drug&Alcohol Limits 24 Months per Disability 24 Months per Disability 24 Months per Disability 24 Months per Disability Self-reported Limitations 24 Months per Disability 24 Months per Disability 24 Months per Disability 24 Months per Disability Mandatory Rehab Included Included Included Included Family Care Benefit $250 $250 Included Included Work Incentive Included Included Included Included EAP Program 5 face to face 5 face to face 5 face to face 3 face to face Taxable Benefit Yes Yes Yes Yes FICA Match Included Included Included Included W2 Preparation Included Included Included Included FINANCIALS Covered Payroll $3,223,569 $3,223,569 $3,223,569 $3,223,569 Rate(per$100) $0.160 $0.139 $0.125 $0.127 Monthly Premium $5,158 $4,481 $4,029 $4,094 Annual Premium $61,893 $53,769 $48,354 $49,127 $Change from Current N/A ($8,123) ($13,539) ($12,765) %Change from Current N/A -13.1% -21.9% -20.6% Effective Date 10/1/2016 10/1/2019 10/1/2019 10/1/2019 Rate Guarantee 3 year 3 year 3 year 3 year AM Best Rating A A A+ A- Note:This is a brief summary and not intended to be a contract. City of Pearland Voluntary Life VOLUNTARY LIFE BENEFITS Symetra Symetra Mutual of On'au., Ochs/Minnesota Life Current l'roposed Alternate Proposed Proposed All Full Time Employees enrolled in All Full Time Employees enrolled in All Full Time Employees enrolled in All Full Time Employees enrolled in Class Description Basic Life working 40+hours per Basic Life working 40+hours per Basic Life working 40+hours per Basic Life working 40+hours per week week week week Definition of Earnings MIIIIIMME BAE BAE BAE Employee Life Schedule Increments of$10,000 Increments of$10,000 Increments of$10,000 Increments of$10,000 Employee Maximum Benefit 3x BAE to$300,000 3x BAE to$300,000 3x BAE to$300,000 $500,000 Employee Guarantee Issue Amount $175,000 $170,000 $175,000 $250,000 Age Reduction Schedule 65%at 65;50%at 70 65%at 65;50%at 70 65%at 65;50%at 70 None Waiver of Premium Included Included Included Included-60/65 6 mos Accelerated Death Benefit 75%to$500,000 75%to$500,000 80%to$250,000 100%to$1,000,000 Conversion Included Included Included Included Portability Included Included Included Included Suicide Clause Included 2 Years 2 Years 2 Years Spouse Life Schedule NONE $5,000 to a maximum of 50%of the $5,000 to a maximum of 50%of the $5,000 to a maximum of 50%of the Employee amount or$150,000 Employee amount or$150,000 Employee amount or$150,000 Spouse Guarantee Issue Amount NONE $50,000 $50,000 $50,000 Dependent Child(rcn)Life Schedule NONE Live birth to 14 Days$250 14 Days to Age 25 Flat$10,000 Live birth to 14 Days$250 15 Days to Age 25 Flat$10,000 15 Days to Age 25 Flat$10,000 FINANCIALS(per$1,000) Age of Employee MIEN EE/SP EE/SP EE/SP Up to 24 50.070 $0.070 $0.070 $0.060 25-29 :1311 50.110 $0.110 $0.090 30-34 $0.130 $0.130 50.130 50.110 35-39 50.140 $0.140 50.140 $0.120 40-44 50.200 $0.200 50.200 $0.170 45-49 $0.310 $0.310 $0.310 $0.260 50-54 $0.620 $0.620 $0.620 50.530 55-59 51.020 $1.020 $1.020 50.870 60-64 MINIMILE 51.430 $1.430 51.220 65-69 $2.540 $2.540 52.540 $2.160 70-74 54.200 $4.200 54.200 $3.570 75-79 $7.130 57.130 $7.130 $6.060 80-84 $7.130 $7.130 $11.730 $6.060 85-89 $7.130 57.130 $11.730 $6.060 90-94 $7.130 $7.130 511.730 $6.060 95-99 fillE 57.140 $11.730 $6.060 Employee AD&D Rate(per$1,000) 50.450 $0.450 $0.450 $0.025 Spouse Dependent life Only N/A Rates above apply Spouse Rate is Based on Employee Spouse Rate is Based on Employee Age Age Dependent Child(ren)Life Rate(per$1,000) N/A S0.200 50.100 $0.130 Participation Required Based on current 45% Based on current 45% Based on current 45% Based on current 45% True Open Enrollment Not Included Modified OE$10,000 bump EE/SP up Can increase by$20,000 without EOl One time increase for EE up to GI to GI $20,000 Max Grandfather Current Amounts Included IllittlEr. 11111 Included Annual Coverage Increase Lesser of$10,000 Increase or to GI for N/A , Lesser of$10,000 Increase or to GI for Lesser of$10,000 Increase or to GI for Employees Employees Employees Actively At Work Not Waived Not Waived Effective Date 10/1/2016 10/1/2019 10/1/2019 10/1/2019 Rate Guarantee 3 Years 111111=17 3 Years 5 Years AM Rest Rating A A A+ A+ Note:This is a brief summary and not a contract. CITY OF PEARLAND EMPLOYER PAID BASIC LTD COMBINED FINANCIALS Symetra Symetra Mutual of Current Renewal Omaha Ochs Basic $37,753 $32,721 $32,721 $34,231 LTD $61,893 S53,769 $48,354 $49,127 Total $99,645 $86,490 $81,075 $83,358 $ Change $0 ($13,155) ($18,570) ($16,287) % Change 0.00% -13.20% -18.64% -16.35% CITY OF PEARLAND LIFE AND DISABILITY RFP VENDOR SCORING Finalist Finalist Finalist Symetra Mutual of Carrier/Vendor (Current) Omaha Ochs Cost(25%) 25 25 24 Financial Stability(20%) 20 20 20 . Communication (5%) 4 4 5 Claims Processing(25%) 25 25 24 Claims Management Reports(10%) 10 10 10 Integrated Systems/Technology Initiative(10%) 10 10 9 References(5%) 5 4 4 TOTAL SCORE 99 98 96 PubIk CmIli�nce LETTER OF INTENT intends to access the PEBA Alliance Agreement with (Member) . Employer realizes the Alliance Agreement is a three year (Vendor) term and to access the benefits and PEBA Alliance Agreement the employer must continue to be an active member of PEBA with appropriate annual membership and proposal fees paid in full. Each member will be required to enter into a separate agreement with vendor. Contact information for the person that vendor should contact to begin implementation: Name: # of Employees: Email: Phone #: Letter of Intent Approved by Member: Signature: Printed Name &Title: PEBA I (800)348-7879 ext.6757 I peba@tmlhb.org Kesouutuon NO. R2019-184 Exhibit C Public Em Io abenefits /-___\111ance INTERLOCAL PARTICIPATION AGREEMENT This Interlocal Participation Agreement (the "Agreement") is made by and between the City of Pearland (the "Member"), a local government of the State of Texas, acting (Member) through its [COMMISSIONERS' COURT, CITY COUNCIL, BOARD OF TRUSTEES OR OTHER GOVERNING BODY], and the Public Employee Benefits Alliance ("PEBA"), as authorized by the Texas Interlocal Cooperation Act, Texas. Gov't Code, Chapter 791. 1. RECITALS 1.1 The Member is a local government as "local government" is defined in Section 791.003 of the Texas Government Code. 1.2 As a local government, the Member performs certain governmental functions and services as those terms are defined in Section 791.003 of the Texas Government Code. 1.3 The Member desires to join PEBA in order to cooperatively purchase goods,services and other items to be used in the Member's provision of employee benefits. 1.4 The Member acknowledges that this Agreement is a contract with PEBA and that PEBA at its discretion, may contract with other local governments. 1.5 Legality of contract. Member represents and warrants that (a) this agreement fully complies with the laws of the state of its principal place of business and (b) Member has full legal authority to enter into this agreement. 1.6 The Member's governing body has agreed to the terms and conditions of this Agreement and has acted by majority vote, at a duly called and posted public meeting, to authorize the execution of this Agreement and participation in PEBA. 2. AGREEMENT 2.1 Entry into PEBA. For and in consideration of the premises and the mutual agreements set forth in this Agreement, and other good and valuable consideration, the Member enters into this Agreement for the purpose of joining PEBA. 2.2 PEBA Not an Insurer. PEBA is not an insurer. All benefits and related services purchased through PEBA are authorized pursuant to the Interlocal Cooperation Act (Chapter 791, Texas Government Code) and other applicable provisions of Texas law. PEBA Participating Interlocal I Page 1 2.3 Administrative Contract with TML Health and HEBP. PEBA may contract with the TML Health Benefits Pool ("TML Health"), the Texas Association of Counties Health and Employee Benefits Pool ("HEBP") or other entity to aid in the performance of the Agreement and the operation of PEBA. 3. TERMS AND CONDITIONS 3.1 Term and Termination. This term of this Agreement shall be for one year, commencing as of the date of execution by the second party to sign the Agreement. This Agreement shall be automatically renewed annually for an additional one-year term without the necessity of any action by the parties other than payment of the appropriate dues or contribution. Either party may elect not to renew this Agreement by giving written notice at least thirty (30) days prior to the end of the original term or any renewal term. 3.2 Agreement Binds Members. Member agrees to be bound by this Agreement and the Bylaws, policies and procedures of PEBA (as they are currently in force or hereafter may be adopted or amended), which collectively establish the conditions for membership in PEBA. The Bylaws of PEBA are incorporated herein by reference and made a part of this Agreement for all purposes as if fully set out herein. Any amendment to the Bylaws shall become binding on the Member immediately upon its adoption. 3.3 PEBA's Services. PEBA shall provide the administrative and support services, including drafting bid or request for proposal ("RFP") documents, and conducting negotiations with vendors, to allow Members to cooperatively purchase goods, services and other items to be used in the Members' provision of employee benefits. 3.4 PEBA Procedures and Bylaws. Member shall furnish all the information that PEBA deems necessary and useful for the purposes of this Agreement and shall abide by the procedures and Bylaws adopted for the administration of PEBA. 3.5 Payments and Conditions. Payments and contributions shall be made by the Member to PEBA at Austin, Travis County, Texas on the dates and in such amounts as PEBA requires. Interest, beginning the first day after the due date and continuing until paid, shall accrue at the maximum rate allowed by law on the balance of any payment or contribution not paid when due. Contributions and other payments received by PEBA from Member will be held and managed for the benefit of the several Members, not the individual officials, employees, retirees of the Member, or the dependents of these officials, employees or retirees. All payments by Member under this Agreement shall be from funds currently available to Member. 3.6 Coordinators. Member hereby designates and appoints, as indicated in the space provided below, a PEBA Coordinator of department head rank or above and agrees that PEBA shall not be required to contact or provide notices to any other person. Further, any notice to, or agreement by, Member's PEBA Coordinator, with respect to services hereunder, shall be binding on the Member. Member reserves the right to change its PEBA Coordinator from time to time by giving written notice to PEBA. For purposes of this Agreement,the change of PEBA Coordinator becomes effective when PEBA receives notice of the new coordinator. PEBA Participating Interlocal I Page 2 3.7 Plan Administrator. PEBA is not a plan administrator of any employee benefits plan. Member will serve as its own plan administrator, or designate another entity to carry out the functions of Plan Administrator. Each Member retains the rights, duties and privileges of the Plan Administrator and acknowledges it has all responsibility for compliance with all state and federal laws applicable to employee benefits for its employees and Plan participants. 3.8 Member Responsible. Member acknowledges that it may choose which goods or services or items (if any) it wishes to purchase collectively through PEBA and that there is no obligation to participate in any bid or RFP issued through PEBA. Member further acknowledges that when goods or services or items are purchased through PEBA, the Member, and not PEBA, is responsible for the payment for these goods or services or items. This Agreement shall not be exclusive, and each Member shall be free to make any Interlocal Agreement for services with any other Member or nonmember local government. 4. ADMINISTRATIVE PROVISIONS 4.1 Amendment. This Agreement shall represent the complete understanding of the parties and may not be amended or modified other than in a written agreement signed by the parties, or as otherwise provided under this Agreement. 4.2 Applicable Law. This Agreement is entered into, is executed and is performable in the State of Texas, County of Travis, and all questions pertaining to its validity or construction shall be determined in accordance with the laws of the State of Texas. 4.3 Acts of Forbearance. No act of forbearance on the part of either party to enforce any of the provisions of this Agreement shall be construed as a modification of this Agreement, nor shall the failure of any party to exercise any right or privilege herein granted be considered as a waiver of such right or privilege. 4.4 Notices. Any notice required to be given or payment required to be made to PEBA shall be deemed properly sent if addressed to: (for counties and related entities) Public Employee Benefits Alliance c/o Texas Association of Counties Health and Employee Benefits Pool Attention: HEBP Manager 1210 San Antonio Street Austin, Texas 78701 (For cities, school boards and related entities) Public Employee Benefits Alliance c/o TML Health Benefits Pool PO Box 149190 Austin, TX 78714-1337 and deposited in the United States mail with proper postage. PEBA may change its address by giving notice to the Members. PEBA Participating Interlocal I Page 3 4.5 Effect of Partial Invalidity; Venue. If any part of this Agreement is declared invalid, void or unenforceable, the remaining parts and provisions shall continue in full force and effect. It is further agreed that venue for any dispute arising under the terms of this Agreement shall be in Austin,Travis County, Texas. 4.6 Exclusive Right to Enforce. PEBA and the Member have the exclusive right to bring suit to enforce this Agreement, and no other party may bring suit, as a third-party beneficiary or otherwise, to enforce this Agreement. EXECUTION IN WITNESS WHEREOF, we hereunto affix our signatures as of the date indicated below. Public Employee Benefits Alliance City of Pearland (Member) By: I� By: mirP- tila,t P si.. , c,4-/ rn,,.,i ti Date: S ;et—4 1 Date: w 2 ) - Member's PEBA Coordinator(Fund Contact) Name: Brent Weegar Address: 10000 N. Central Expy., #1100, Dallas, TX 75231 Phone Number: 214-443-2429 Email: PEBA Participating Interlocal I Page 4