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R2019-232 2019-09-16 RESOLUTION NO. R2019-232 A Resolution of the City Council of the City of Pearland, Texas, authorizing a contract with ARKK Engineers for design services, associated with underground piping improvements at various water production facilities, in the estimated amount of$179,262.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for design services associated with the associated with underground piping improvements at various water production facilities, a copy of which is attached hereto as Exhibit"A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. • That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for design services associated with associated with underground piping improvements at various water production facilities. PASSED, APPROVED and ADOPTED this the 16th day of September, A.D., 2019. (Q�" ? i L/ TOM REID /\ z MAYOR • ATTEST: 'in/11100�,``, MARIA RODRIGUEZ INTERIM CITY SECRETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY Exhibit A CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY") and ARKK Engineers, LLC ("CONSULTANT"). The CITY engages the.CONSULTANT to perform professional services for a project known and described as Underground Piping Infrastructure at Water Production Facilities 2017 ("PROJECT"). (Project#WA1703) SECTION I- SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in. accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall engineering services. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, acceptingmaterials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final constructiondocuments in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes,reports,estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors Design 1 of 7 D2.Revised 04/2019 and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non-owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. The CONSULTANT shall agree to waive its Right to Subrogation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT,CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the . required coverage, conditions, and limits required by this CONTRACT are in full force and effect. G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees,harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury,to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT,his officers,employees, agents, or subcontractors under this CONTRACT. H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. Design 2 of 7 D2 Revised 04/2019 SECTION II-PERIOD OF SERVICE This CONTRACT will be binding upon execution and end September 30, 2020. SECTION III -CONSULTANT'S COMPENSATION A. The total compensation for the services performed shall not exceed the total noted in Section B. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: 1. Basic Services (Lump Sum) $104,314.00 2. Additional Services shall require independent and specific authorization and shall be billed as (Lump Sum):. $33;940.00 3. Bid Phase Services (Hourly Not to Exceed) $3,990.00 4. Construction Phase Services (Hourly Not to Exceed) $36,018.00 5. Reimbursable Expenses (Not to Exceed) $1,000.00 6. Total: $179,262.00 C. The CITY shall make payments to the CONSULTANT within thirty(30)days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. D. CONSULTANT shall invoice for work performed during the preceding thirty day period("Billing Period"). The Billing Period shall run from the 26th day to the 25th day of each consecutive month. Invoices shall be submitted to CITY not more frequently than once every 30 days: CONSULTANT shall be responsible for timely submittal of all invoices and CONSULTANT shall not be entitled to payment for invoices in arrears. All invoices shall reflect most recent single Billing Period only and represent the true, correct and accurate account of work performed during the Billing Period. E. For an agreed contract amount identified as "Lump Sum",-Not to Exceed" and "Reimbursable"the CONSULTANT shall not exceed the fixed contractual amount without written authorization in the form of a Contract Amendment. CONSULTANT shall provide 45 days prior notice to the CITY in the event contract fees may exceed the fixed contract amount. CONSULTANT shall be responsible for ensuring that such authorization is complete and executed by all parties performing any work or submitting any invoices for work that exceeds the fixed contract amount under any expense category. Design 3 of 7 D2 Revised 0412019 F. Allowable Reimbursable Expenses CONSULTANT shall identify and include in the proposal any anticipated Reimbursable Expenses, and shall itemize Reimbursable Expenses by work category. Reimbursable Expenses shall be invoiced AT COST without subsequent markup by the CONSULTANT. All invoices containing a request for Reimbursable Expenses shall include copies of the original expense receipts itemized per the allowable category. Allowable Reimbursable Expenses include: • Hard copy reproductions, copies and/or binding costs • Postage • Mileage, for travel from Consultant's local office (within a 25 mile radius) to meetings at the City or job-site. Mileage shall be charged at the current IRS rates. • Travel expenses, mileage from local office to State or federal regulatory agency office beyond 100 miles. • Lodging expenses, for destinations beyond 100 miles from the Consultant's local office AND when business hours exceed eight hours within one business day OR requires more than one eight hour day. F.2. Disallowed Expenses Disallowed Expenses include travel expenses for professional expertise traveling into the greater Houston area from Consultant offices outside of the greater Houston area. SECTION IV-THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection,review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub- consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. Design 4 of 7 D2 Revised 04/2019 SECTION V-TERNIINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason -- with or without cause--by delivering written notice to CONSULTANT personally or by certified mail at 7322 Southwest Freeway, Suite 1040, Houston, TX 77074. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15th day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty(60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum,the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To - accomplish this,the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. Design 5 of 7 D2 Revised 04/2019 SECTION VI—ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII—COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person,other than a bona fide employee, any fee, commission,percentage brokerage fee, gift,or any other consideration, contingent upon or resulting from the award or making of the.CONTRACT.For breach or violation of this clause, the CITY may terminate this CONTRACT without liability,and in its discretion,may deduct from. the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission,percentage brokerage fee, gift,or contingent fee that has been paid. SECTION VIII-SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. CITY OF PEARLAND,TEXAS DATE ephA k1 (44,14Z 8- 2g - Zo ! c) CONSULTANT DATE Design 6 of 7 D2 Revised 04{2014 House Bill 89 Verification -- I, (l Q of k‘A ti t Ct oAb I (Person name), the undersigned representative (hereafter referred to as "Representative") of A t I< I . E r l e r$ 1 .tiL (company or business name, hereafter referred to as "Business Entity-"), being an adult over the age of eighteen(18)years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Pearland; and 3. That Representative understands that the term"boycott Israel"is defined by Texas Government Code Section 2270.001 to mean refusing todeal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a.person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. /611144 (4416444iliv SIGNATURE OF REPRESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this 078 day of gt5 Us , 20/!. • aetee./C.levieleA:7 Notary.Public Ed6=44"1.' EN FAT 1G1233869on Expires 2021, Design 7 of7 D2 Revised 0412019 AR ENGINEERS July 8, 2019 Ms. Susan Johnson Project Manager— Engineering & Capital Projects City of Pearland 2559 Hillhouse Pearland, Texas 77584 Re: Proposal for Engineering and Construction Phase Services for the City of Pearland's "Package 1—Various Water Plant Improvements" project Dear Ms. Johnson: ARKK Engineers, LLC (ARKK) is pleased to submit this proposal for engineering services associated with the referenced project. This proposal is based on our meetings and conversations and information provided by the City. A brief overview of the project and scope of services are provided below: GENERAL OVERVIEW ARKK has recently completed an evaluation study of each of the City's 13 water production plants in the City. The results of the evaluation are documented in the final report delivered to the City, and reflect a number of various recommendations to improve the condition, reliability, water quality, and operations of each water plant. Based on meetings with City staff following the evaluation study, the following improvements are anticipated to be performed as part of this project. The improvements include: Alice Street Water Plant • Improve the sump pump piping at each of the two valve pits at the booster pump station to reduce erosion • Install a smaller "day tank" at the chemical feed station to contain bleach (sodium hypochlorite) solution, including any needed metering pumps and piping. Page 1 of 9 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)-400-ARKK•www.arkkengineers.com • TX PE Firm No.13872 Country Place Water Plant • Add two (2) new above-ground butterfly valves onto the fill/drain line of each onsite hydropneumatic tanks, the purpose being to allow operators to isolate one tank at a time for maintenance. • Recoat the above-ground piping and valves on the remote well header piping FM 518 (Woodcreek) Water Plant • Replace wellheadercheck valve • Bury chemical feed tubing • Replace the air compressor and controls with an industrial air compressor & automated controls • Replace & upgrade the three (3) booster pumps, suction side valves and piping, discharge side valves and piping, motors, bases • Contract with Alsay Inc. to perform testing, camera inspection, and drawdown testing of the water well in accordance with their proposal to ARKK Engineers dated April 30, 2019 and attached. • Repair existing plant drain line at rear of plant • Fill in subsided earth at rear of plat • Replace site fencing that has subsided at the rear of the plant; replaceentire site fencing. and gates if desired by the City Magnolia Water Plant • Recoat the interior water plant booster pump piping, valves, pumps, motors Liberty Water Plant • Install an above ground butterfly valve on the existing exterior pump discharge piping to allow for isolation of the north side plant discharge piping • Install a buried gate valve on the existing south side plant discharge piping to allow for isolation of the south side plant discharge. Page2of9 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 •(713)-400-ARKK•www.arkkengineers.com• TX PE Firm No.13872 • Install approximately 1,500 LF of new 12" or 16" diameter waterline connecting the Liberty elevated water storage tank with the existing 16" diameter water line on FM 518 McLean Water Plant • Recoat any existing uncoated or primed valves and plant piping • Repair the damaged generator enclosure • . Recoat the generator enclosure • Preparation of an As-Built drawing based on an on-the-ground topographic survey of the McLean water plant site Based on preliminary cost estimates prepared by ARKK, an order-of-magnitude construction cost for the project improvements is $934,400 (includes a 15%construction contingency). During construction of this project, the City of Pearland will provide a project site representative to observe the progress of construction. Therefore, construction inspection services by ARKK Engineers personnel are not part of the scope of this.project. SCOPE OF WORK I. DESIGN PHASE SERVICES Design Phase Basic Services: • Perform field reconnaissance and measurements of the water plant piping geometry to dimensions of pipe and valves to be replaced, and other information that would impact design and construction. • Prepare project specifications, civil drawings, mechanical drawings, electrical drawings, and bid documents based on the anticipated improvements. • Coordinatewithwater plant contractors for constructability review and comments. • '.Upload to the City's Manage-It site the 30% plan drawings and calculations to the City for review and comments. • :Incorporate comments into the design. Page 3 of 9 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)-400-ARKK•www.arkkengineers.com• TX PE Firm No.13872 • Upload to the City's Manage-It site the 60% plan drawings, cost estimate, and project manual to the City for review and comments. • Incorporate comments into the bid documents. • Upload to the City's Manage-It site 90% plan drawings, cost estimate, and project manual to the City for review and comments. • Incorporate comments from the City into the final bid documents. • Prepare a final cost estimate for the project. • Prepare electronic documents for the City's e-bid online procurement system. • Costs for reproduction will be charged under reimbursables for reproduction of plans, specifications and reports. • Reproduction for review sets, submittals to the City, governmental agencies, and utility companies will be included in the cost for reproduction. Design Phase Special Services: Topographic Survey(McClean Water Plant Site) • Perform a topographic survey of the McLean Water Plant site, including the elevated water tank area. • Surveying work to be performed by Ellis Surveying per the attached subconsultant proposal. • Survey to include surface features with the water plant site. • Survey will be tied to State Plane Coordinates (NAD83) Texas South Central Zone • Elevation data to be tied to NAVD88 Geoidl2B Topographic Survey—Liberty Water Line Extension (Liberty Plant to FM 518) • Design Phase survey services will be performed as described in the attached professional surveying services proposal by Ellis Surveying to ARKK Engineers. •. The general scope of work includes topographic. surveying of a water line alignment extending from the Liberty elevated water storage tank, a surveyed length of approximately 1,562 feet. Page 4 of 9 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)-400-ARKK•www.arkkengineers.com• TX PE Firm No.13872 • Water Plant Mapping Drawings (McLean Water Plant Site) • ARKK will compile results of topographic survey and measurements taken during site visits to produce a plan view map exhibit of the McLean Water Plant site. The drawing will be in the form of a Site Plan, at a scale of 1"=10' on a full size (22" x 34") drawing sheet, with City standard titleblock, in AutoCad format. • The plotted layout of the underground pipelines will be based on the results of the site investigation, the topographic investigation, interviews with staff, location of above ground features, and other indicators that would provide the best available information on underground pipe alignments. The drawings will not be an exact representation of what would be possible with a contemporaneous as-built plan, but will be as good a representation as possible using the above available information. II. BID PHASE SERVICES Bid Phase Services: • The City of Pearland will advertise the project and will absorb all related advertising costs. ARKK will coordinate with the City and will assist in developing the wording of the advertisement and the electronic Bid Form. • Notify local contractors specializing in water plant work of the project. • Conduct a pre-bid conference for potential bidders. Assist with pre-bid meeting agenda and minutes summary. • During the bidding process, provide information to and answer questions from potential bidders concerning the Project's construction documents. • Prepare addendums as necessary. • Review the City's electronic bid tabulation for this project. Check the bids for mathematical errors and/or bid irregularities. • Evaluate the bids and the qualifications of the apparent low bidders and advise the City as to the acceptability of the apparent low bidder. Review contractor's references provided. • Prepare of letter of recommendation for award of construction contract. Page5of9 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)-400-ARKK•www.arkkengineers.com• TX PE Firm No.13872 • • Attend and participate in City Council meeting to award the construction contract. Construction Administration Basic Services: - • Attend pre-construction meeting to provide information & answer questions. • Review. & comment on Construction's submittals using the City of Pearland's Manage-It system. • Review change orders necessitated by field conditions. • Review and approve contractor's monthly progresspay estimates. • Attend monthly progress meetings w/Construction Manager, Contractor, and City of Pearland staff for this project. • Provide interpretive guidance for Contractor and Construction Manager in resolution of problems: • • Respond to Contractor's Requests for Information (RFI's) as required. • Visit the site at intervals appropriate to the various stages of construction to observe the progress and quality of executed work and to determine in general if such work is proceeding in accordance with the Contract Documents. • ARKK will not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractor(s) or the safety precautions and programs incident to. the work, of the Contractor(s). ARKK's effort will be directed toward providing a greater degree of confidence for the City that the completed work of Contractor(s) will conform to the Contract Documents, but ARKK willnot be responsible for the failure of Contractor(s) to perform the work in accordance with the Contract Documents. During site visits and on the basis of on- site observations ARKK shall keep the City informed of the progress ofthework, shall endeavor to guard the Cityy against defects and deficiencies in such work and may disapprove or reject work failing to conform to the Contract Documents. • Conduct a. Substantial Completion Walk Through inspection w/ Construction Manager, Contractor and City of Pearland Staff. . Page6of9 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)'-400-ARKK•www.arkkengineers.com• TX PE Firm No.13872 • Review punch list of items generated by the Construction Manager for correction, and substantiate that the punch list items have been completed with accuracy. • Conduct a final inspection of the Project and make'a recommendation for Final Payment on the project. Provide the City with a letter for Recommendation for Final Acceptance of Project. FEE Civil & Mechanical Design Services- lump sum amount of: $96,064.00 Electrical Design Services—Cost plus 10% amount of: $8,250.00 Topographic Surveying—Liberty waterline & McLean Water Plant $11,700.00 Water Plant Mapping Drawings (1 Site): The Lump Sum Amount of: $8,990.00 Water Well Inspection & Evaluation Services—Cost plus 10% amount of: $8,250.00 Water Well Inspection Misc. Services Budget—Cost plus 10% amount of: $5,000.00 Reproduction Budget—Cost plus 10% amount of: $ 1,000.00 Bid Phase Services—Hourly not-to-exceed amount of: $ 3,990.00 Civil & Mechanical Construction Admin Services—Hourly not-to-exceed amount of: $ 32,168.00 Electrical Construction Admin Services—Cost plus 10% amount of: $ 3,850.00 Total Fee $179,262.00 ARKK Engineers, LLC will submit monthly progress invoices for all work completed to invoice date. Hourly Services will be based on the attached Rate Schedule. Additional Services beyond those described in the Scope of Services will be invoiced on the basis of the Rate Schedule and direct cost plus 10%. Mileage will be invoiced at the federal rate. No additional services beyond the scope of this proposal will be performed or invoiced without prior authorization from the City of Pearland. SCHEDULE • Plans complete to 30%: 60 days from Notice to Proceed. • 60% Plans complete: 75 days from receiving City comments on the 30% phase • 90% Plans complete: 60 days from receiving City comments on the 60% phase • 100% Plans complete: 30 days from receiving City comments on the 90% phase Page7of9 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 •(713)-400-ARKK•www.arkkengineers.com• TX PE Firm No.13872 ARKK Engineers appreciates the opportunity to submit this proposal and we look forward to continuing our work with the City of Pearland. Sincerely, ARKK Engineers, LLC. Madhu Kilambi, P.E. Senior Project Manager/ Principal Page 8 of 9 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 •(713)-400-ARKK•www.arkkengineers.com • TX PE Firm No.13872 RATE SCHEDULE Employee Classification Billing Rate Project Principal $190/hour Senior Construction Manager $190/hour • Senior Project Engineer $186/hour Project Engineer $135/hour Senior Designer $125/hour CADD Operator $ 90/hour Construction Technician $ 85/hour Reimbursable expenses will be charged at cost plus 10%. Mileage will be charged at the current IRS prevailing rate. Page 9 of 9 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 •(713)-400-ARKK•www.arkkengineers.com • TX PE Firm No.13872 4.,.„ 00' stawlifigG smoilegi$ LLC,PROFESSIONAL LAND SURVEYORS ARKK Engineers 7322 Southwest Freeway Suite 1040 Houston, Texas 77074 Attn: Mr. Dave Kasper, P.E. Date: June 20,2019 Re: City of Pearland Liberty Water Plant and Waterline RouteTopographic Survey Dear Mr. Kasper Introduction Thank you for the opportunity to provide this proposal for surveying services for the above referenced project. Based on your email and supplied maps we have identified a scope of work and a lump sum fee for your project. Project Overview Prepare topographic survey with control maps of Liberty Water Plant in the City of Pearland and the waterline route from,the Liberty Water Plant along Liberty to the south side of FM 518 for the use in the design of facilities by ARKK Engineers. Scope of Work o Survey to include surface features with the water plant site. o Survey will be prepared in accordance with ARKK Engineering survey requirements with the exception that Ellis Surveying Services makes no warranty that all the underground utilities within the project area have been depicted on the survey. Ellis Surveying Services will notify Texas One-Call of the survey date and request that all underground utilities be marked, all marked utility locations will be shown on the survey but the locations should be considered as approximate. o Survey will be tied to State Plane Coordinates (NAD83) Texas South Central Zone Elevation data to be tied to NAVD88 Geoidl2B o Ellis survey will supply autocad file and point files in ACAD 2020 format and will supply completed and signed "Control Map"of project. Page 1 of 2 Initials Initials 2805 25th Avenue North Texas City TX.77590 TEL: 409-938-8700 FAX: 866-678-7685 infoAellis survey.co m Texas Firm.Reg.No.100340-00 z F, suatiaxixo s I LLC,PROFESSIONAL LAND SURVEYORS Fees, Budget&Schedule Liberty Water Plant Site hrs. rate total setup cad files with right of way 4 $95.00 $380.00 Field Crew-Topo 16 $205.00 $3,280.00 Prepare Topo Map 16 $95.00 $1,520.00 Prepare Control Map 4 $95.00 $380.00 Length of Survey Cost per Street Survey Linear Foot Liberty Road Waterline Route 1,562 $3.25 $5,076.50 PROJECT TOTAL $10,636.50 Schedule of Fees Registered Professional Land Surveyor $ 175/hr. Survey Field Crew Including Equipment $ 205/hr. Cad Tech $ 95/hr. Courthouse Research $ 65.00/hr. Please sign and return one original copy of this letter to signify your approval and acceptance. We appreciate this opportunity to serve you. Sincerely, Ellis Surveying Services, LLC, Robert Ellis, RPLS Contract accepted this (Day) of 2018. By: — Name Title Page 2 of 2 Initials Initials 2805 25'Avenue North Texas City TX.77590 TEL: 409-938-8700 FAX: 866-678-7685 info(n,ellis s u rvey.co m Texas Firm Reg.No.100340-00 ior- a0 y o ALSAYWATER.COM 2 44,4N N April 30, 2019 wN City of Pearland • x c/o Arkk Engineers Lai 7322 Southwest Fwy Suite 1040 ~ Houston, TX 77074 d z O Attention: Dave Kasper z Reference:Water Well located at 1751 Broadway Street(FM 518) in Pearland, TX z Dear Kasper, co 1 0 2; At the request of Arkk Engineers, below is a cost breakdown for phase I of for the well located at 1751 Broadway Street (FM 518) in Pearland, TX. o Cost Breakdown w up Performance test to include: a, Pumping the water well and check flow meter against sonic meter, plot data on the pump curve. co The test will require at least 3 points of reference if able CO, Sand Testing with a Rossum sand tester 0 Amps/Volt readings Water level readings to include static and pumping water levels N Vibration test on motor(if applicable) Z Analyze and provide report with data collected from test to illustrate the condition of the pumping equipment and water well $500.00 4 En Pulling Pumping Equipment o Technician to unwire motor 0) Mobilize Rig and crew 4 Pull an estimate of 300-400' of pumping equipment from the reference well Haul all equipment to Alsay's facility for inspection co Perform a downhole video survey and provide recommendations. $7,000.00 "' ccj 0 ti Total: $7,500.00 N. co Note: w • The performance testing is based on the well having and operating airline and/or access to well ~ through an air vent or PVC solution tubing. 0 I— Alsay Incorporated appreciates the 'opportunity to be of service. Please feel free to call me with any co questions or concerns. (832)473'8651. _ 0 Sincerely, 0 I— z ' T co Cristian Rivera, PMP 0 co `D 'P 9711 S.Mason Rd. Ste.125#326 j GIOY Richmond,Texas 77407 5 -- &DIXON www.bgdeng.com ELE TF ccA i EN G tNEE as TBPENo.F-16575 May 1, 2019 David Kasper, P.E. ARKK Engineers, LLC . 7322 Southwest Fwy,Suite 1040 Houston,TX 77074 Re: Professional Engineering Services Proposal for City of Pearland—FM 518 Water Plant Improvements Pearland,Texas. B&G No. 154-0005; Rev.0 Dear Dave: We appreciate the opportunity to present this proposal for electrical engineering services in connection with the FM 518 Water Plant Improvements project in Pearland,Texas. Project Understanding The existing water plant is in need of various improvements. The booster pumps and related controls will be replaced with new pumps and a SCADA-Ready control panel. A new air compressor will be installed for the existing Hydrotank. New controls will be provided for the air compressor to regulate the water level inside the Hydrotank. Controls will be designed for the booster pumps to allow for SCADA system to control:the booster pumps based on the system pressure local pressure measurements. In addition, pressure switches will be installed to allow for backup control of the booster pumps in the event of a failure within the primary controls. Based on our understanding of your project, the review and approval process, we prepared the following scope of services and fee proposal for your consideration. Scope of Services A. Electrical Design Phase Services 1. The electrical construction drawings shall include the following: a. Electrical site layout depicting location of electrical equipment, conduit routing, and site lighting. b. Electrical one-line diagram and load analysis specifying electrical equipment sizes. c. Conduit schedule specifying conductor and conduit sizes. d. Electrical control schematics for the proposed equipment. e. Electrical details. Dave Kasper, P.E. Page 2 May 1, 2019 2. Deliverables a. 70% Review b. 100%signed and sealed construction drawings in electronic format(PDF). c:- Electrical specifications in electronic format (PDF). d. Bid item descriptions for bid form. 3. Items Provided by Client a. AutoCAD drawings i. Site Layout ii. Border b. Proposed mechanical equipment horsepower requirements and specifications. B. Construction Phase Services 1. Review electrical shop drawings and submittals. 2. Review and comment on any Requests for Information (RFI). 3. Attend one (1) interim site inspection to observe construction. 4. Attend one (1) site visit to complete a final inspection and generate a punch list of deficient items of the electrical construction. 5. Interpret the intent of the plans via telephone or email. • Proposed Fee A. Base Electrical Design Phase Services (Lump Sum) _ $7,500 B. Construction Phase Services(Lump Sum) _ $3,500 Special Considerations This proposal is based on the following special considerations: 1. This proposal shall be subject to the Professional Services Agreement dated April 3, 2019, between ARKK Engineers, LLC and Baird Gilroy& Dixon, LLC(formerly Baird &Gilroy LLC). 2. Reimbursable expenses including outside services not performed by Baird Gilroy & Dixon, LLC personnel shall be provided and reimbursed at cost plus 10%. Dave Kasper, P.E. Page 3 May 1, 2019 3. If requested,Additional services may be provided on and hourly basis or at a negotiated fixed fee. Attached is our 2019 Schedule of Hourly Rates.These rates may be revised upon written notification in January of each year. 4. The proposed fees shall be considered in their entirety for the scope of services. Should you wish to contract with us for only a portion of the work, we reserve the right to negotiate individual scope items on their own merits., 5. This proposal shall be valid for sixty days from this date and may be extended upon approval by this office. We appreciate the opportunityto submit this proposal and look forward to working with you. An executed copy of this proposal will serve as our notice to proceed. Please return one copy to our office. Should you have any questions, please call. Sinc rely, l • Jon-Paul Dixon, P.E. Baird Gilroy & Dixon, LLC Principal \Projects\154\0005\Contracts\Proposal-City of Pearland FM518 Water Plant Improvements.docx APPROVED BY: Signature Name and Title (Printed) c - Date ARKK Engineers, LLC Project No. j I 9711 S.Mason Rd. is, -iraGILROY e,125#326 Richmond,Texas 77407 D IX O1�! v�rw{28'I)529-5005 Yr.bgdeng.cam ELECTRICAL ENGINEERS TBPE No.F-16575 SCHEDULE OF HOURLY RATES Effective January 2019 Subject to Annual Revision in January 2020 ENGINEERING PERSONNEL Electrical Staff Engineer $100 Electrical Project Engineer $125 Electrical Sr. Project Engineer $150 Electrical Project Manager $175 Officer—Principal $190 DESIGNER/DRAFTING PERSONNEL CAD Operator I _ $50 CAD Operator II $60. Designer I $80 Designer II $100 PROGRAMMING PERSONNEL Programmer I $100 Programmer II $125 Programmer III $150. Package 1 -Various Water Plant Improvements City of Pearland MANHOUR ESTIMATE . DATE: 7/8/2019 Sr.Project Senior CADD 1 Principal Engineer Designer Operator TASK DESCRIPTION $190 $186- $125 $90 DESIGN PHASE 1 Project Kickoff Meeting 3 3 2 Project Progress Meetings 6 6 Review existing drawings,maps,master planning documents,GIS database,and 3 available As-Built drawings provided by the City. - 4 Perform site visits to identify surface features that may impact the design and 4 construction of the project. 6 5 Gather information on equipment options&present options to the City 12 6 Coordinate with electrical engineering subconsultant 6 7 Provide estimated construction costs-30%Level 4 8 Provide estimated construction costs-60%Level4 9 Provide estimated construction costs-90%Level 4 10 Provide estimated construction costs-100%Level 2 11 Determination of replacement pump make,model,curve&present to City 6 12 Prepare Project Specifications-Front End Contracts 8 13 Prepare Project Specifications-Civ.&Mechanical Technical Specifications 2 32 14 ' QA/QC-30%/60%/90%&100% 6 3 15 Meet with Contractors regarding Constructability Review 2 4 DESIGN DRAWINGS-CIVIL&MECHANICAL 16 Cover Sheet/Vicinity Map 1 2 4 17 General Notes 2 4 4 18 Liberty WL Plan&Profile 1 9 18 23 19 Liberty WL Plan&Profile 2 9 18 23 20 Liberty WL Plan&Profile 3 9 18 23 21 Liberty WL Plan&Profile 4 9 18 23 22 Water Line Details(2 Sheets) 1 3 6 23 Mechanical Plan-Alice St Sump Pump&Piping 4 6 12 24 Mechanical Plan-Alice St Chemical Feed Improvements 8 6 16 25 Mechanical Plan-Country Place Valve Replacement 4 4 8 26 Recoating Plan-Country Place Well Header 2 3 4 27 Mechanical Plan-FM 518 Booster Pumps&Piping 1 8 18 32 28 Mechanical Plan-FM 518 Booster Pumps&Piping 2 8 18 32 29 Mechanical Plan-FM 518 Air Compressor 8 16 32 30 Mechanical Plan-FM 518 Valve'Replacements 4 10 14 31 Mechanical Plan-FM 518 Drain Line Improvements 4 10 10 32 Mechanical Plan-FM 518 Fence&Gate Replacement 4 6 ' 10 33 Mechanical Plan-FM 518 Chemical Feed Line Improvements 4 4 6 34 Recoating Plan-Magnolia Booster Pumps,Piping,and Motors 2 6 8 35 Mechanical Plan-Liberty Valve Replacement 4 6 12 36 Recoating&Repair Plan-McLean Valve&Generator Enclosure 6 4 8 DESIGN PHASE TOTALS19 214 198 310 Sr. Project Senior CADD 1 BID PHASE Principal Engineer Designer Operator 37 Notify local contractors specializing in water plant work on the project 1 Conduct a pre-bid conference for potential bidders.Prepare meeting agenda and 38 minutes summary -- 2 4 Provide information to and answer questions from potential bidders concerning the 39 .Project's construction documents 6 40 -Prepare addendums as necessary 1 Dratn,rat hirl tohi,l,tir,n fr,r thic nrni,rt Marl,that kirk f,r r Fk,r„otirl atrrnrc,nrl/nr PROJECT SCHEDULE - WATER PLANT IMPROVEMENTS PACKAGE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 .25 26 27 rn c a1 c cn cn 01 m cn O O O a--i- 0l a-1 a--I a-1 0l 01 a1 c-I a--I a-I O O 0 c-1 0 0 0 c-1 -1 0 0 0 0 N N N 0 -1 O O O a-I a1 O O O O N N N O N N N O O N 'N N N 000 N O N N N 0 O N N N N \ \ \ N \ \ \ N N \ N' N N O\1 N 0 l\O \ \ LD CO0 N c�-I N NN C\' a� W N N m -1 N OM \ \ --m. O N TASK N I.f1 %-1c I N N 01 a1 N m \O O O\ \ 0 \ \ \ \ \ \ \ \ \ LO N N N N N m 00 00 00 0 m m O\1 0\l . c�-1' c�-I s-I s-I s-I s-I s-I s-I s-I c\-I c\-I a-I-I a-I At1(K Design Phase-Package 1-Various Water.Plant Improvements Topographic Survey . Water Plant Design to 30% Submit 30%to City . Staff Review Water Well Inspection and Report(Alsay) Water Plant Design to 60% Submit 60%to City Staff Review. 01°- Water Plant Design to 90% Submit 90%to City Staff Review Water Plant Design to 100% •, Submit 100%to City . Staff Review Finalize Advertise for Bids Letter of Recommendation Council Approval of Construction Contarct CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos.1-4 and 6 if there are interested parties- OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 ii there are no interested paries: CERTIFICATION OF FILING 1 Name of business entity filing•form,'and the city,state and country of the business entity's place Certificate Number: of business. 2019-513977 ARKK Engineers Houston,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/09/2019 being filed. City of Pearland Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Various Wu Plant Improvements Consulting Engineering Services 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION q t My name Is �v\!I CYi ILLI. /r/QS 7 9`r t'�' 1.!" /9 7C% l L ---;� and my date of birth is My address is • / I LO iy'I)z1 D n• 4:t /Jt"r.l.eV e 'HQ Q,,chi Gf h (/C , 77336, (,�S�} (street) (city) (state) (zip code). (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in 7 Gt�+n-1->. . County, State o 1 ,on the / day of �t f 7 ,20 1 . (month) (year) • • na re of auth lzed agentof ratting business entity (Declar Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3918039c • ------"...IN . . ARKKENG-01 DTAPIA ACORO" CERTIFICATE OF LIABILITY INSURANCE DATE(MM/°D/YYYY) ��, 7/9/2019 THIS CERTIFICATE IS ISSUED AS A-MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the polioy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER - CONTACT NAME: • Securance Corporation Agency PHONE 713 977-6606 FAx 713 785-6722 3100 S Lessner Rd,Ste 560 (ac,No,Ext):( ) (A/c,No):( ) Houston,TX 77063 7,-AR1Ess:info@securancecorp.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Valley Forge Insurance Company INSURED INSURER B:Continental Casualty-CNA ARKK Engineers,LLC INSURER C:Continental Ins Co-CNA James Andrews 7322 S/WFrwy#1040 . •INSURER D:Hiscox Insurance Company, Inc. 1020. 0 - Houston,TX 77074 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY•PAID CLAIMS. ' • INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY-EFF POLICY EXP LIMITS LTR INSD WVD (MM/DDIYYYYI (MM/DDIYYYY)- A X COMMERCIAL GENERAL LIABILITY • EACH OCCURRENCE _ $ 1,000,000 CLAIMS-MADE X OCCUR 5085716164 12/17/2018 12/17/2019 DAMAGETOIMa 300,000 X XPREMISES(Ea occurrence) $ MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 ." GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE _$ • 2,000,000 X POLICY FEa LOC PRODUCTS-COMP/OPAGG $ 2,000,000 • OTHER: • $ A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000;000 (Ea accident) $ - ANY AUTO X X 5085716164 12/17/2018 12/17/2019 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ X AUTOS ONLY X AUUTOS ONLY � PROPERTY accidentDAMAGE $ $ B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS-MADE X X 5085716276 12/17/2018 12/17/2019 AGGREGATE $ 1,000,000 DED X RETENTION$ 10,000 $ • C WORKERS COMPENSATION X AND EMPLOYERS'LIABILITY STATUTE OERH ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N X 5085716231 12/17/2018 12/17/2019 ,E.L.EACH ACCIDENT $ 1,000,000 FFICE JMtoryEn NE)EXCLUDED? N/A 1,000,000 E.L.DISEASE-EA EMPLOYEE $ If yes,'describe under • 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ D PROFESSIONAL URA130217318 11/14/2018 11/14/2019 LIMIT 2,000,000 D PROFESSIONAL URA130217318 11/14/2018 11/14/2019 AGGREGATE 2,000,000 • DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) SEE ATTACHED ADDENDUM Project:Package 1-Various Water Plant Improvements CERTIFICATE HOLDER .. • CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof PearlandTHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN -ACCORDANCE WITH THE POLICY PROVISIONS. . 3519 Liberty Drive Pearland,TX 77581 AUTHORIZED /�REPRESENTATIVE ACORD 25(2016/03) VX_�//[V/ ©1988-2015 ACORD CORPORATION. All rights reserved. : . The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID:ARKKENG-01 DTAPIA LOC#: 1 ACCPREr ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Janes'LLC Securance Corporation Agency m Engineers, dw POLICY NUMBER 7322 SIW Frwy#1040 SEE PAGE 1 Houston,TX 77074 CARRIER NAIC CODE SEE PAGE 1 SEE P 1 EFFECTIVE DATE:SEE PAGE 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance • BLANKET ADDITIONAL INSURED WITH BLANKET WAIVER OF SUBROGATION FOR GENERAL LIABILITY AND AUTO LIABILITY AND FOLLOW FORM UMBRELLA LIABILITY WHERE REQUIRED IN A WRITTEN CONTRACT ACCORDING TO ALL POLICY TERMS, CONDITIONS,AND POLICY PROVISIONS. ' THE GENERAL LIABILITY AND AUTO LIABILITY COVERAGES INCLUDE PRIMARY AND NON-CONTRIBUTORY WORDING WITH 30 DAYS NOTICE OF CANCELLATION, EXCEPT FOR NON-PAYMENT OF PREMIUM,AND WHERE REQUIRED INA WRITTEN CONTRACT IN ACCORDANCE TO POLICY PROVISIONS. THE WORKERS COMPENSATION POLICY INCLUDES BLANKET WAIVER OF SUBROGATION AND 30 DAYS NOTICE OF CANCELLATION ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Resolution No. R2019-232 CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY") and ARKK Engineers, LLC ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as Underground Piping Infrastructure at Water Production Facilities 2017 ("PROJECT"). (Project #WA1703) SECTION I - SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall engineering services. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors Design 1 of 7 D2. Revised 04/2019 and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non -owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. The CONSULTANT shall agree to waive its Right to Subrogation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. Design 2 of 7 D2 Revised 04/2019 SECTION II - PERIOD OF SERVICE This CONTRACT will be binding upon execution and end September 30, 2020. SECTION III - CONSULTANT'S COMPENSATION A. The total compensation for the services performed shall not exceed the total noted in Section B. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: 1. Basic Services (Lump Sum) S 104,314.00 2. Additional Services shall require independent and specific authorization and shall be billed as (Lump Sum): $33,940.00 3. Bid Phase Services (Hourly Not to Exceed) $3,990.00 4. Construction Phase Services (Hourly Not to Exceed) $36.018.00 5. Reimbursable Expenses (Not to Exceed) $1,000.00 6. Total: $179,262.00 C. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. D. CONSULTANT shall invoice for work performed during the preceding thirty day period ("Billing Period"). The Billing Period shall run from the 26th day to the 25th day of each consecutive month. Invoices shall be submitted to CITY not more frequently than once every 30 days. CONSULTANT shall be responsible for timely submittal of all invoices and CONSULTANT shall not be entitled to payment for invoices in arrears. All invoices shall reflect most recent single Billing Period only and represent the true, correct and accurate account of work performed during the Billing Period. E. For an agreed contract amount identified as "Lump Sum", Not to Exceed" and "Reimbursable" the CONSULTANT shall not exceed the fixed contractual amount without written authorization in the form of a Contract Amendment. CONSULTANT shall provide 45 days prior notice to the CITY in the event contract fees may exceed the fixed contract amount. CONSULTANT shall be responsible for ensuring that such authorization is complete and executed by all parties performing any work or submitting any invoices for work that exceeds the fixed contract amount under any expense category. Design 3 of 7 D2 Revised 04/2019 F. Allowable Reimbursable Expenses CONSULTANT shall identify and include in the proposal any anticipated Reimbursable Expenses, and shall itemize Reimbursable Expenses by work category. Reimbursable Expenses shall be invoiced AT COST without subsequent markup by the CONSULTANT. All invoices containing a request for Reimbursable Expenses shall include copies of the original expense receipts itemized per the allowable category. Allowable Reimbursable Expenses include: • Hard copy reproductions, copies and/ or binding costs • Postage • Mileage, for travel from Consultant's local office (within a 25 mile radius) to meetings at the City or job -site. Mileage shall be charged at the current IRS rates. • Travel expenses, mileage from local office to State or federal regulatory agency office beyond 100 miles. • Lodging expenses, for destinations beyond 100 miles from the Consultant's local office AND when business hours exceed eight hours within one business day OR requires more than one eight hour day. F.2. Disallowed Expenses Disallowed Expenses include travel expenses for professional expertise traveling into the greater Houston area from Consultant offices outside of the greater Houston area. SECTION IV - THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub- consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. Design 4 of 7 D2 Revised 04/2019 SECTION V - TERMINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason -- with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at 7322 Southwest Freeway, Suite 1040, Houston, TX 77074. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15th day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. Design 5 of 7 D2 Revised 04/2019 SECTION VI — ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII — COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. ITY OF PE; ' AND, TEXAS t6=4,. kteLf4.4_ CONSULTANT /3. DATE 8-28- 201cj DATE Design 6 of 7 D2 Revised 04/2019 House Bill 89 Verification I, G okku, tai l C`tgAb i (Person name), the undersigned representative (hereafter referred to as "Representative") of af2K K Erg i hce rs 1 LtrL (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Pearland; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes. t-64,,, (nAbii,vd„ SIGNATURE OF REPRESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this ' 8 day of /9v,, Use`- , 20 / '. Design Notary Public DAVID JANSSEN FATTIG Notary ID #131233869 My Comrnission Expires August 3, 2021 7 of 7 D2 Revised 04/2019 ARKKENGINEERS July 8, 2019 Ms. Susan Johnson Project Manager — Engineering & Capital Projects City of Pearland 2559 Hillhouse Pearland, Texas 77584 Re: Proposal for Engineering and Construction Phase Services for the City of Pearland's "Package 1— Various Water Plant Improvements" project Dear Ms. Johnson: ARKK Engineers, LLC (ARKK) is pleased to submit this proposal for engineering services associated with the referenced project. This proposal is based on our meetings and conversations and information provided by the City. A brief overview of the project and scope of services are provided below: GENERAL OVERVIEW ARKK has recently completed an evaluation study of each of the City's 13 water production plants in the City. The results of the evaluation are documented in the final report delivered to the City, and reflect a number of various recommendations to improve the condition, reliability, water quality, and operations of each water plant. Based on meetings with City staff following the evaluation study, the following improvements are anticipated to be performed as part of this project. The improvements include: Alice Street Water Plant • Improve the sump pump piping at each of the two valve pits at the booster pump station to reduce erosion • Install a smaller "day tank" at the chemical feed station to contain bleach (sodium hypochlorite) solution, including any needed metering pumps and piping. Page 1 of 9 7322 Southwest Fwy Suite 1040 • Houston, TX 77074 • (713)-400-ARKK • www.arkkengineers.com • TX PE Firm No. 13872 Country Place Water Plant • Add two (2) new above -ground butterfly valves onto the fill/drain line of each onsite hydropneumatic tanks, the purpose being to allow operators to isolate one tank at a time for maintenance. • Recoat the above -ground piping and valves on the remote well header piping FM 518 (Woodcreek) Water Plant • Replace well header check valve • Bury chemical feed tubing • Replace the air compressor and controls with an industrial air compressor & automated controls • Replace & upgrade the three (3) booster pumps, suction side valves and piping, discharge side valves and piping, motors, bases • Contract with Alsay Inc. to perform testing, camera inspection, and drawdown testing of the water well in accordance with their proposal to ARKK Engineers dated April 30, 2019 and attached. • Repair existing plant drain line at rear of plant • Fill in subsided earth at rear of plat • Replace site fencing that has subsided at the rear of the plant; replace entire site fencing and gates if desired by the City Magnolia Water Plant • Recoat the interior water plant booster pump piping, valves, pumps, motors Liberty Water Plant • Install an above ground butterfly valve on the existing exterior pump discharge piping to allow for isolation of the north side plant discharge piping • Install a buried gate valve on the existing south side plant discharge piping to allow for isolation of the south side plant discharge. Page 2 of 9 7322 Southwest Fwy Suite 1040 • Houston, TX 77074 • (713)-400-ARKK • www.arkkengineers.com • TX PE Firm No. 13872 • Install approximately 1,500 LF of new 12" or 16" diameter water line connecting the Liberty elevated water storage tank with the existing 16" diameter water line on FM 518 McLean Water Plant • Recoat any existing uncoated or primed valves and plant piping • Repair the damaged generator enclosure • Recoat the generator enclosure • Preparation of an As -Built drawing based on an on -the -ground topographic survey of the McLean water plant site Based on preliminary cost estimates prepared by ARKK, an order -of -magnitude construction cost for the project improvements is $934,400 (includes a 15% construction contingency). During construction of this project, the City of Pearland will provide a project site representative to observe the progress of construction. Therefore, construction inspection services by ARKK Engineers personnel are not part of the scope of this project. SCOPE OF WORK I. DESIGN PHASE SERVICES Design Phase Basic Services: • Perform field reconnaissance and measurements of the water plant piping geometry to dimensions of pipe and valves to be replaced, and other information that would impact design and construction. • Prepare project specifications, civil drawings, mechanical drawings, electrical drawings, and bid documents based on the anticipated improvements. • Coordinate with water plant contractors for constructability review and comments. • Upload to the City's Manage -It site the 30% plan drawings and calculations to the City for review and comments. • Incorporate comments into the design. Page 3 of 9 7322 Southwest Fwy Suite 1040 • Houston, TX 77074 • (713)-400-ARKK • www.arkkengineers.com • TX PE Firm No. 13872 • Upload to the City's Manage -It site the 60% plan drawings, cost estimate, and project manual to the City for review and comments. • Incorporate comments into the bid documents. • Upload to the City's Manage -It site 90% plan drawings, cost estimate, and project manual to the City for review and comments. • Incorporate comments from the City into the final bid documents. • Prepare a final cost estimate for the project. • Prepare electronic documents for the City's e -bid online procurement system. • Costs for reproduction will be charged under reimbursables for reproduction of plans, specifications and reports. • Reproduction for review sets, submittals to the City, governmental agencies, and utility companies will be included in the cost for reproduction. Design Phase Special Services: Topographic Survey (McClean Water Plant Site) • Perform a topographic survey of the McLean Water Plant site, including the elevated water tank area. • Surveying work to be performed by Ellis Surveying per the attached subconsultant proposal. • Survey to include surface features with the water plant site. • Survey will be tied to State Plane Coordinates (NAD83) Texas South Central Zone • Elevation data to be tied to NAVD88 Geoidl2B . Topographic Survey — Liberty Water Line Extension (Liberty Plant to FM 518) • Design Phase survey services will be performed as described in the attached professional surveying services proposal by Ellis Surveying to ARKK Engineers. • The general scope of work includes topographic surveying of a water line alignment extending from the Liberty elevated water storage tank, a surveyed length of approximately 1,562 feet. Page 4 of 9 7322 Southwest Fwy Suite 1040 • Houston, TX 77074 • (713)-400-ARKK • www.arkkengineers.com • TX PE Firm No. 13872 Water Plant Mapping Drawings (McLean Water Plant Site) • ARKK will compile results of topographic survey and measurements taken during site visits to produce a plan view map exhibit of the McLean Water Plant site. The drawing will be in the form of a Site Plan, at a scale of 1"=10' on a full size (22" x 34") drawing sheet, with City standard titleblock, in AutoCad format. • The plotted layout of the underground pipelines will be based on the results of the site investigation, the topographic investigation, interviews with staff, location of above ground features, and other indicators that would provide the best available information on underground pipe alignments. The drawings will not be an exact representation of what would be possible with a contemporaneous as -built plan, but will be as good a representation as possible using the above available information. I1. BID PHASE SERVICES Bid Phase Services: • The City of Pearland will advertise the project and will absorb all related advertising costs. ARKK will coordinate with the City and will assist in developing the wording of the advertisement and the electronic Bid Form. • Notify local contractors specializing in water plant work of the project. • Conduct a pre-bid conference for potential bidders. Assist with pre-bid meeting agenda and minutes summary. • During the bidding process, provide information to and answer questions from potential bidders concerning the Project's construction documents. • Prepare addendums as necessary. • Review the City's electronic bid tabulation for this project. Check the bids for mathematical errors and/or bid irregularities. • Evaluate the bids and the qualifications of the apparent low bidders and advise the City as to the acceptability of the apparent low bidder. Review contractor's references provided. • Prepare of letter of recommendation for award of construction contract. Page 5 of 9 7322 Southwest Fwy Suite 1040 • Houston, TX 77074 • (713)-400-ARKK • www.arkkengineers.com • TX PE Firm No. 13872 • Attend and participate in City Council meeting to award the construction contract. Construction Administration Basic Services: • Attend pre -construction meeting to provide information & answer questions. • Review & comment on Construction's submittals using the City of Pearland's Manage -It system. • Review change orders necessitated by field conditions. • Review and approve contractor's monthly progress pay estimates. • Attend monthly progress meetings w/ Construction Manager, Contractor, and City of Pearland staff for this project. • Provide interpretive guidance for Contractor and Construction Manager in resolution of problems. • Respond to Contractor's Requests for Information (RFI's) as required. • Visit the site at intervals appropriate to the various stages of construction to observe the progress and quality of executed work and to determine in general if such work is proceeding in accordance with the Contract Documents. • ARKK will not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractor(s) or the safety precautions and programs incident to the work of the Contractor(s). ARKK's effort will be directed toward providing a greater degree of confidence for the City that the completed work of Contractor(s) will conform to the Contract Documents, but ARKK will not be responsible for the failure of Contractor(s) to perform the work in accordance with the Contract Documents. During site visits and on the basis of on- site observations ARKK shall keep the City informed of the progress of the work, shall endeavor to guard the City against defects and deficiencies in such work and may disapprove or reject work failing to conform to the Contract Documents. • Conduct a Substantial Completion Walk Through inspection w/ Construction Manager, Contractor and City of Pearland Staff. Page 6 of 9 7322 Southwest Fwy Suite 1040 • Houston, TX 77074 • (713)-400-ARKK • www.arkkengineers.com • TX PE Firm No. 13872 • Review punch list of items generated by the Construction Manager for correction, and substantiate that the punch list items have been completed with accuracy. • Conduct a final inspection of the Project and make a recommendation for Final Payment on the project. Provide the City with a letter for Recommendation for Final Acceptance of Project. FEE Civil & Mechanical Design Services - lump sum amount of: Electrical Design Services — Cost plus 10% amount of: Topographic Surveying — Liberty water line & McLean Water Plant Water Plant Mapping Drawings (1 Site): The Lump Sum Amount of: Water Well Inspection & Evaluation Services — Cost plus 10% amount of: Water Well Inspection Misc. Services Budget — Cost plus 10% amount of: Reproduction Budget — Cost plus 10% amount of: Bid Phase Services — Hourly not -to -exceed amount of: Civil & Mechanical Construction Admin Services — Hourly not -to -exceed amount of: Electrical Construction Admin Services — Cost plus 10% amount of: $96,064.00 $8,250.00 $11,700.00 $8,990.00 $8,250.00 $5,000.00 $ 1,000.00 $ 3,990.00 $ 32,168.00 $ 3,850.00 Total Fee $179,262.00 ARKK Engineers, LLC will submit monthly progress invoices for all work completed to invoice date. Hourly Services will be based on the attached Rate Schedule. Additional Services beyond those described in the Scope of Services will be invoiced on the basis of the Rate Schedule and direct cost plus 10%. Mileage will be invoiced at the federal rate. No additional services beyond the scope of this proposal will be performed or invoiced without prior authorization from the City of Pearland. SCHEDULE • Plans complete to 30%: 60 days from Notice to Proceed. • 60% Plans complete: 75 days from receiving City comments on the 30% phase • 90% Plans complete: 60 days from receiving City comments on the 60% phase • 100% Plans complete: 30 days from receiving City comments on the 90% phase Page 7 of 9 7322 Southwest Fwy Suite 1040 • Houston, TX 77074 • (713)-400-ARKK • www.arkkengineers.com • TX PE Firm No. 13872 ARKK Engineers appreciates the opportunity to submit this proposal and we look forward to continuing our work with the City of Pearland. Sincerely, ARKK Engineers, LLC. 1.641“4 tiat-&„.iL4. Madhu Kilambi, P.E. Senior Project Manager / Principal Page 8 of 9 7322 Southwest Fwy Suite 1040 • Houston, TX 77074 • (713)-400-ARKK • www.arkkengineers.com • TX PE Firm No. 13872 RATE SCHEDULE Employee Classification Billing Rate Project Principal $190/hour Senior Construction Manager $190/hour Senior Project Engineer $186/hour Project Engineer $135/hour Senior Designer $125/hour CADD Operator $ 90/hour Construction Technician $ 85/hour Reimbursable expenses will be charged at cost plus 10%. Mileage will be charged at the current IRS prevailing rate. Page 9 of 9 7322 Southwest Fwy Suite 1040 • Houston, TX 77074 • (713)-400-ARKK • www.arkkengineers.com • TX PE Firm No. 13872 LLC, PROFESSIONAL LAND SURVEYORS ARKK Engineers 7322 Southwest Freeway Suite 1040 Houston, Texas 77074 Attn: Mr. Dave Kasper, P.E. Date: June 20,2019 Re: City of Pearland Liberty Water Plant and Waterline RouteTopographic Survey Dear Mr. Kasper Introduction Thank you for the opportunity to provide this proposal for surveying services for the above referenced project. Based on your email and supplied maps we have identified a scope of work and a lump sum fee for your project. Project Overview Prepare topographic survey with control maps of Liberty Water Plant in the City of Pearland and the waterline route from the Liberty Water Plant along Liberty to the south side of FM 518 for the use in the design of facilities by ARKK Engineers. Scope of Work o Survey to include surface features with the water plant site. o Survey will be prepared in accordance with ARKK Engineering survey requirements with the exception that Ellis Surveying Services makes no warranty that all the underground utilities within the project area have been depicted on the survey. EIIis Surveying Services will notify Texas One -Call of the survey date and request that all underground utilities be marked, all marked utility locations will be shown on the survey but the locations should be considered as approximate. o Survey will be tied to State Plane Coordinates (NAD83) Texas South Central Zone Elevation data to be tied to NAVD88 Geoidl2B o EIIis survey will supply autocad file and point files in ACAD 2020 format and will supply completed and signed "Control Map" of project. Page 1 of 2 Initials 2805 25`h Avenue North Texas City TX. 77590 TEL: 409-938-8700 FAX: 866-678-7685 info@ellissurveg.com Texas Firm Reg. No. 100340-00 Initials LLC, PROFESSIONAL LAND SURVEYORS Fees, Budget & Schedule Liberty Water Plant Site setup cad files with right of way Field Crew - Topo Prepare Topo Map Prepare Control Map Street Liberty Road Waterline Route Schedule of Fees hrs. rate 4 $95.00 16 $205.00 16 $95.00 4 $95.00 Length of Survey Cost per Survey Linear Foot 1,562 $3.25 PROJECT TOTAL total $380.00 $3,280.00 $1,520.00 $380.00 $5,076.50 $10,636.50 Registered Professional Land Surveyor Survey Field Crew Including Equipment Cad Tech Courthouse Research $ 175/hr. $ 205/hr. $ 95/hr. $ 65.00/hr. Please sign and return one original copy of this letter to signify your approval and acceptance. We appreciate this opportunity to serve you. Sincerely, Ellis Surveying Services, LLC, Robert Ellis, RPLS Contract accepted this (Day) of 2018. By: Name Title Page 2 of 2 Initials 2805 25' Avenue North Texas City TX. 77590 TEL: 409-938-8700 FAX: 866-678-7685 info@ellissurvey.com Texas Firm Reg. No. 100340-00 Initials ALSAY WA'i'iN,.COM April 30, 2019 City of Pearland c/o Arkk Engineers 7322 Southwest Fwy Suite 1040 Houston, TX 77074 Attention: Dave Kasper Reference: Water Well located at 1751 Broadway Street (FM 518) in Pearland, TX Dear Kasper, At the request of Arkk Engineers, below is a cost breakdown for phase I of for the well located at 1751 Broadway Street (FM 518) in Pearland, TX. Cost Breakdown Performance test to include: Pumping the water well and check flow meter against sonic meter, plot data on the pump curve. The test will require at least 3 points of reference if able Sand Testing with a Rossum sand tester Amps/ Volt readings Water level readings to include static and pumping water levels Vibration test on motor (if applicable) Analyze and provide report with data collected from test to illustrate the condition of the pumping equipment and water well $500.00 Pulling Pumping Equipment Technician to unwire motor Mobilize Rig and crew Pull an estimate of 300-400' of pumping equipment from the reference well Haul all equipment to Alsay's facility for inspection Perform a downhole video survey and provide recommendations. $7,000.00 Total: $7,500.00 Note: • The performance testing is based on the well having and operating airline and/ or access to well through an air vent or PVC solution tubing. Alsay Incorporated appreciates the opportunity to be of service. Please feel free to call me with any questions or concerns. (832) 473 8651. Sincerely, Cristian Rivera, PMP 210.628.1090 SAN ANTONIO, TEXAS 78222 3359 SE LOOP 410 O M z 0 E Z 4 Z 4 w 281.444.6960 HOUSTON, TEXAS 77066 HOUSTON 16615 GANT ROAD May 1, 2019 BAIRD GILROY &DIXON David Kasper, P.E. ARKK Engineers, LLC 7322 Southwest Fwy, Suite 1040 Houston, TX 77074 Re: Professional Engineering Services Proposal for City of Pearland — FM 518 Water Plant Improvements Pearland, Texas B&G No. 154-0005; Rev. 0 Dear Dave: 9711 S. Mason Rd. Ste. 125 #326 Richmond, Texas 77407 (281) 529-5005 www.bgdeng.com TBPE No. F-16575 We appreciate the opportunity to present this proposal for electrical engineering services in connection with the FM 518 Water Plant Improvements project in Pearland, Texas. Project Understanding The existing water plant is in need of various improvements. The booster pumps and related controls will be replaced with new pumps and a SCADA-Ready control panel. A new air compressor will be installed for the existing Hydrotank. New controls will be provided for the air compressor to regulate the water level inside the Hydrotank. Controls will be designed for the booster pumps to allow for SCADA system to control the booster pumps based on the system pressure local pressure measurements. In addition, pressure switches will be installed to allow for backup control of the booster pumps in the event of a failure within the primary controls. Based on our understanding of your project, the review and approval process, we prepared the following scope of services and fee proposal for your consideration. Scope of Services A. Electrical Design Phase Services 1. The electrical construction drawings shall include the following: a. Electrical site layout depicting location of electrical equipment, conduit routing, and site lighting. b. Electrical one -line diagram and load analysis specifying electrical equipment sizes. c. Conduit schedule specifying conductor and conduit sizes. d. Electrical control schematics for the proposed equipment. e. Electrical details. Dave Kasper, P.E. Page 2 May 1, 2019 2. Deliverables a. 70% Review b. 100% signed and sealed construction drawings in electronic format (PDF). c. Electrical specifications in electronic format (PDF). d. Bid item descriptions for bid form. 3. Items Provided by Client a. AutoCAD drawings i. Site Layout ii. Border b. Proposed mechanical equipment horsepower requirements and specifications. B. Construction Phase Services 1. Review electrical shop drawings and submittals. 2. Review and comment on any Requests for Information (RFI). 3. Attend one (1) interim site inspection to observe construction. 4. Attend one (1) site visit to complete a final inspection and generate a punch list of deficient items of the electrical construction. 5. Interpret the intent of the plans via telephone or email. Proposed Fee A. Base Electrical Design Phase Services (Lump Sum) = $7,500 B. Construction Phase Services (Lump Sum) = $3,500 Special Considerations This proposal is based on the following special considerations: 1. This proposal shall be subject to the Professional Services Agreement dated April 3, 2019, between ARKK Engineers, LLC and Baird Gilroy & Dixon, LLC (formerly Baird & Gilroy LLC). 2. Reimbursable expenses including outside services not performed by Baird Gilroy & Dixon, LLC personnel shall be provided and reimbursed at cost plus 10%. Dave Kasper, P.E. Page 3 May 1, 2019 3. If requested, Additional services may be provided on and hourly basis or at a negotiated fixed fee. Attached is our 2019 Schedule of Hourly Rates. These rates may be revised upon written notification in January of each year. 4. The proposed fees shall be considered in their entirety for the scope of services. Should you wish to contract with us for only a portion of the work, we reserve the right to negotiate individual scope items on their own merits. 5. This proposal shall be valid for sixty days from this date and may be extended upon approval by this office. We appreciate the opportunity to submit this proposal and look forward to working with you. An executed copy of this proposal will serve as our notice to proceed. Please return one copy to our office. Should you have any questions, please call. Sinc rely zir2 Jon -Paul Dixon, P.E. Baird Gilroy & Dixon, LLC Principal \Projects\154\0005\Contracts\Proposal-City of Pearland FM518 Water Plant Improvements.docx APPROVED BY: Signature Name and Title (Printed) Date ARKK Engineers, LLC Project No. BAIRD GILROY & D IXON SCHEDULE OF HOURLY RATES Effective January 2019 Subject to Annual Revision in January 2020 ENGINEERING PERSONNEL Electrical Staff Engineer $100 Electrical Project Engineer $125 Electrical Sr. Project Engineer $150 Electrical Project Manager $175 Officer — Principal $190 DESIGNER/DRAFTING PERSONNEL CAD Operator I $50 CAD Operator II $60 Designer I $80 Designer II $100 PROGRAMMING PERSONNEL Programmer I $100 Programmer II $125 Programmer III $150 9711 S. Mason Rd. Ste. 125 #326 Richmond, Texas 77407 (281) 529-5005 www.bgdeng.com TBPE No. F-16575 Package 1 - Various Water Plant Improvements City of Pearland MANHOUR ESTIMATE DATE: 7/8/2019 Sr. Project Senior CADD Construction Principal Engineer Designer Operator Tech TOTAL TOTAL HOURS COST TASK DESCRIPTION $190 $186 $125 $90 $85 $96,064 BID PHASE Sr. Project Senior CADD Construction Principal Engineer Designer Operator Tech DESIGN PHASE 1 Project Kickoff Meeting 3 3 6 51,138 2 Project Progress Meetings 6 6 1 12 52,256 3 Review existing drawings, maps, master planning documents, GIS database, and available As -Built drawings provided by the Gty. Conduct a pre-bld conference for potential bidden. Prepare meeting agenda and minutes summary 4 4 4 $744 4 Perform site visits to identify surface features that may impact the design and construction of the project. Provide information to and answer questions from potential bidders concerning the Project's construction documents 6 6 6 31116 5 Gather information on equipment options & present options to the City Prepare addendums as necessary 12 1 12 52,232 6 Coordinate with electrical engineering subconsultant Prepare bid tabulation for this project. Check the bids for mathematical errors and/or bid irregularities 6 6 51,116 7 Provide estimated construction costs- 30% Level Evaluate the bids and the qualifications of the apparent low bidders and advise the City as to the acceptability of the apparent low bidder 4 1 4 $744 8 provide estimated construction costs - 6096 Level Prepare of letter of recommendation for award of construction contract 4 2 4 1744 9 Provide estimated construction costs -90% Level and participate in City Council meeting to award the construction contract 4 4 5744 10 Provide estimated construction costs - 100% Level 2 2 0 0 7.5 2 5372 11 Determination of replacement pump make, model, curve & present to City 6 6 51,116 12 Prepare Project Specifications - Front End Contracts 8 4 8 51,488 13 Prepare Project Specifications - Civ. & Mechanical Technical Specifications 2 32 34 56,332 14 QA/QC - 30%/60%/90%& 10094 6 3 9 $1,698 15 Meet with Contractors regarding Constructability Review 2 4 30 6 51,124 49 City Staff Field Support 8 8 4 20 $3,348 DESIGN DRAWINGS -CIVIL & MECHANICAL 16 Cover Sheet /Vicinity Map 12 1 2 4 16 7 5796 17 General Notes 3 2 4 4 11 10 51,232 18 Liberty WL Plan & Profile 1 6 9 18 23 6 50 55,994 19 Liberty WL Plan & Profile 2 6 9 18 23 6 50 55,994 20 Liberty WL Plan & Profile 3 4 9 18 23 11 50 55,994 21 J.iberty WL Plan & Profile 4 93 9 18 23 200 50 55,994 22 Water line Details (2 Sheets] 1 3 6 10 51,101 23 Mechanical Plan - Alice St Sump Pump &Piping 4 6 12 22 52,174 24 Mechanical Plan - Alice St Chemical Feed Improvements 8 6 16 30 53,678 25 Mechanical Plan - Country Place Valve Replacement 4 4 8 16 51,964 26 Recoating Plan -Country Place Well Header 2 3 4 9 51,107 27 Mechanical Plan - FM 518 Booster Pumps & Piping 1 8 18 32 58 $6,618 28 Mechanical Plan - FM 518 Booster Pumps & Piping 2 8 18 32 58 56,618 29 Mechanical Plan - FM 518 Air Compressor 8 16 32 56 56,368 30 Mechanical Plan - FM 518 Valve Replacements 4 10 14 28 53,254 31 Mechanical Plan - FM 518 Drain line Improvements 4 10 10 24 $2,894 32 Mechanical Plan- FM 518 Fence & Gate Replacement 4 6 10 20 52,394 33 Mechanical Plan • FM 518 Chemical Feed Line Improvements 4 4 6 14 51,784 34 Recoating Plan - Magnolia Booster Pumps, Piping, and Motors 2 6 8 16 51,842 35 Mechanical Plan- Liberty Valve Replacement 4 6 12 22 52,574 36 Recoating & Repair Plan - Mctean Valve & Generator Enclosure 6 4 8 18 52,336 _ DESIGN PHASE TOTALS 19 214 198 310 0 741 $96,064 BID PHASE Sr. Project Senior CADD Construction Principal Engineer Designer Operator Tech 37 Notify local contractors specialising in water plant work on the project 1 1 5186 38 Conduct a pre-bld conference for potential bidden. Prepare meeting agenda and minutes summary 2 4 6 51,124 39 Provide information to and answer questions from potential bidders concerning the Project's construction documents 6 6 51,116 40 Prepare addendums as necessary 1 2 3 $356 41 Prepare bid tabulation for this project. Check the bids for mathematical errors and/or bid irregularities 4 4 5340 42 Evaluate the bids and the qualifications of the apparent low bidders and advise the City as to the acceptability of the apparent low bidder 1 1.5 3.5 5500 43 Prepare of letter of recommendation for award of construction contract 2 2 5372 44 ,Attend and participate in City Council meeting to award the construction contract 0 50 BID PHASE TOTALS 2 16 0 0 7.5 25.5 $3,994 Sr. Construction Sr. Project Senior CADD Construction CONSTRUCTION ADMINISTRATION PHASE Mgr. Engineer Designer Operator Tech 45 Prepare Pre- Construction Meeting Agenda 2 4 6 5712 46 Attend Pre -Construction Conference 4 4 8 51,504 47 Attend Progress Meetings -5 meetings 18 18 36 56,768 48 Submittal Review 20 30 30 80 511,930 49 City Staff Field Support 8 8 4 20 $3,348 50 Field Meetings -4 Meetings 4 12 16 52,992 51 Review and Approve Pay Estimates 3 8 11 51,238 52 Substantial Walk Through 6 6 $1,116 53 Final Watkthrough 6 6 51,116 54 Review and Approve Final Pay Estimate 1 4 6 11 51,444 CONSTRUCTION ADMINISTRATION PHASE TOTALS 55 93 0 0 52 200 $32,168 3.1eluo uo pnJsuo o lend, V ,Duno , ouepu wmODajj oJa11a MIRMILMILLTal 5 3 8 51 O 5 3 0 d' O .^FIRP_<RJl� 3 3 0 O e O 0 o° esIv) 1uoday ue uo!padsul am gale A 3 3. 0 O a 0 O O 0 7/29/2019 8/5/2019 7 8/12/2019 8/19/2019 8/26/2019 /2/2019 9/9/2019 /16/2019 CO /23/2019 /30/2019 • 0 7 10/7/2019 10/14/2019 10/21/2019 w 10/28/2019 I 11/4/2019 11/11/2019 11/18/2019 1/25/2019 OC 12/2/2019 0 12/9/2019 r 4 12/16/2019 12/23/2019 12/30/2019 1/6/2020 1/13/2020 1/20/2020 1/27/2020 2/3/2020 2/10/2020 00 2/17/2020 1 2/24/2020 3/2/2020 3/9/2020 3/16/2020 to 3/23/2020 3/30/2020 /6/2020 *• /13/2020 /20/2020 4/27/2020 0 5/4/2020 5/11/2020 5/18/2020 r 5/25/2020 6/1/2020 6/8/2020 6/15/2020 6/22/2020 6/29/2020 w 7/6/2020 0 :' T. 1:.11 . d: TV - 1 HD 1 ITgorg Version V1.1.39f8039c Forms provided by Texas Ethics Commission www.ethics.state.tx.us CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2019-513977 Date Filed: 07/09/2019 Date Acknowledged: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. ARKK Engineers Houston, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Pearland 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. Various Wtr Plant Improvements Consulting Engineering Services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION __//// q _ / My name is Dd'�,�/i-A. IG(/, leas e.,g , and my date of birth is. it- 070 . My address is 3 /I &ill %i'I 0 Y1 S �4 St L//' i. t.(e t Li f1-ir a rt . jX 7 i 3 :5- , t/c i - . (street) I declare under penalty of perjury that the foregoing is true and correct. Executed in C(nr)—I County, / (city) (state) (zip code) (country) / day of Jk1 , 20 1 6) . State o I , on the i (month) (year) .alit .-. 41111111111 at e of auth• ized agent of : ratting business entity - (Decla .. Forms provided by Texas Ethics Commission www.ethics.state.tx.us COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSO SUBRI POLICY NUMBER WVD POLICY EFF (MM/DD/YYYYI POLICY EXP IMM(DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY X X 5085716164 12/17/2018 12/17/2019 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED g T (EENT endo $ 300,000 CLAIMS -MADE X OCCUR .P1ZE MED EXP (Any one person) $ 10,000 $ 1,000,000 PERSONAL & ADV INJURY GE X 'L AGGREGATE POLICY OTHER: LIMIT APPLIES PRO- JECT PER: LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ A AUTOMOBILE X LIABILITY ANY AUTO AWNED UTOS ONLY HIRED AUTOS ONLY X AUTOSULED NON -OWNED )75ACN X X 5085716164 12/17/2018 12/17/2019 COMBINED SINGLE LIMIT (Ea accident) 1,000,000 $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE x X 5085716276 12/17/2018 12/17/2019 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 $ DED X RETENTION $ 10,000 C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? in (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N NIA X 5085716231 12/17/2018 12/17/2019 " PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT 1000000 $ ' ' D D PROFESSIONAL PROFESSIONAL URA130217318 URA130217318 11/14/2018 11/14/2018 11/14/2019 11/14/2019 LIMIT AGGREGATE 2,000,000 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) SEE ATTACHED ADDENDUM Project: Package 1 — Various Water Plant Improvements ACORO ARKKENG-01 DTAPIA CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 7/9/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Securance Corporation Agency 3100 S Gessner Rd, Ste 560 Houston, TX 77063 INSURED ARKK Engineers, LLC James Andrews 7322 S/W Frwy #1040 Houston, TX 77074 CONTACT NAME: (ADCC. No, Ext): (713) 977-6606 1 HONE FAX No):(713) 785-6722 E-MAIL info@securancecorp.com INSURER(S AFFORDING COVERAGE INSURERA:Valley Forge Insurance Company INSURER B: Continental Casualty - CNA INSURER C : Continental Ins Co -CNA INSURER D : Hiscox Insurance Company, Inc. INSURER E : NAIC # 10200 INSURER F : CERTIFICATE HOLDER CANCELLATION City of Pearland 3519 Liberty Drive Pearland, TX 77581 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) @ 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD A�ORO AGENCY CUSTOMER ID: ARKKENG-01 DTAPIA LOC #: 1 ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY ecurance Corporation Agency POLICY NUMBER EE PAGE 1 CARRIER EE PAGE 1 NAIC CODE SEE P 1 NAMED INSURED ARKK Engineers, LLC James Andrews 7322 S/W Frwy #1040 Houston, TX 77074 EFFECTIVE DATE: SEE PAGE 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER. ACORD 25 FORM TITLE: Certificate of Liability Insurance BLANKET ADDITIONAL INSURED WITH BLANKET WAIVER OF SUBROGATION FOR GENERAL LIABILITY AND AUTO LIABILITY AND FOLLOW FORM UMBRELLA LIABILITY WHERE REQUIRED IN A WRITTEN CONTRACT ACCORDING TO ALL POLICY TERMS, CONDITIONS, AND POLICY PROVISIONS. THE GENERAL LIABILITY AND AUTO LIABILITY COVERAGES INCLUDE PRIMARY AND NON-CONTRIBUTORY WORDING WITH 30 DAYS NOTICE OF CANCELLATION, EXCEPT FOR NON-PAYMENT OF PREMIUM, AND WHERE REQUIRED IN A WRITTEN CONTRACT IN ACCORDANCE TO POLICY PROVISIONS. THE WORKERS COMPENSATION POLICY INCLUDES BLANKET WAIVER OF SUBROGATION AND 30 DAYS NOTICE OF CANCELLATION ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD