R2019-192 2019-08-12 RESOLUTION NO. R2019-192
A Resolution of the City Council of the City of Pearland, Texas, authorizing
Task Order No. 4 with Ardurra Group LLC, in the amount of$2,961,369.64, for
work related to the design and construction services associated with the
City's Surface Water Treatment Plant.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain Task Order No. 4, a copy of which is attached hereto as Exhibit"A"
and made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest an Agreement for Task Order No. 4.
PASSED, APPROVED and ADOPTED this the 12th day of August, A.D., 2019.
�,�QFARLAND'•.
TOM REID
4.-- MAYOR
ATTEST:
MARIA RODRIGUEZ
INTERIM CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
EXHIBIT A o‘ "4a9
Task Order No. 4 ilaijakka
Detailed Scope of Services 'SI tsq'
July 1,2019 Resolution No.
Scope of Services R2019-192
For
Owner's Representative Services
For
10 MGD Surface Water Treatment Plant
Through Design Completion-Task Order#4
The Engineer will execute tasks necessary to perform Owner's Representative duties and
responsibilities for planning and development activities related to the proposed surface water
treatment plant(SWTP)for the City of Pearland as defined in this Task Order. The tasks associated
with these engineering services is separated into the following services and tasks:
1. Continued and Additional Required Regulatory Components
1.1. TWDB DWSRF Funding Application Assistance
1.1.1. Coordinate with the TWDB as necessary to continue the funding application
process.
1.1.2. Prepare for, present at and attend public meetings as may be required by the
Texas Water Development Board funding and review process through the
design and early work package phases.
1.1.3. Procurement of material testing firm in accordance with TWDB procurement
procedures.
1.1.4. Phase II Environmental Study
An more detailed investigation of a project site will be performed based upon
the recommendations of the Phase I ESA for that site. Services will only be
provided to confirm the presence of surface soil contamination for the
compounds provided in this scope of services. Asbestos and lead sampling shall
also be provided as indicated below. Sites expected to have extensive
contamination requiring deep samples, groundwater sampling, etc. will be
considered the beyond scope of this task order. Activities to be provided shall
be as follows:
1.1.4.1. Site mobilization—this will involve activities to prepare and mobilize
to the site including review of Phase I ESA, development of a sampling
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Task Order No. 4 iba6.41,61
Detailed Scope of Services Fs,
plan and mobilizing the personnel and equipment necessary to
implement the sampling plan.
1.1.4.2. Site sampling and Analysis—the number and types of sampling to be
performed shall be based upon the site sampling plan developed
during the mobilization phase. The cost of each sample obtained shall
be based upon the attached sampling schedule. Asbestos, lead and
mold samples shall be obtained from the most readily accessible
locations for the suspect materials in the housing units. Remaining
suspected contamination sites will be based upon shallow surface
samples (no more than 2 feet deep). All site samples will be
transported with the appropriate chain of custody for analysis. No
deep samples or groundwater sampling will be provided. The
majority of sampling will be performed to confirm the presence of
absence of contamination concerns
1.1.4.3. Report Preparation—Upon completion of sampling and analytical
results, a report will be issued outlining the sampling plan provided,
provision of a site map of sampling locations and a summary of the
results of all samples obtained. An review of the sampling results will
be provided by an environmental professional. Recommendations
will be made whether any contamination of concern was uncovered
on the site and if contamination was uncovered the extent of
remedial actions and additional investigation that may be required.
This recommendations will include actions that should be completed
prior GLO consideration of continued funding for the proposed site.
1.2. Vulnerability Assessment
1.2.1. Vulnerability Assessment Review Workshop:The Engineer will conduct a half-
day workshop with the City staff to review and discuss the goals and objectives.
1.2.2. The Engineer will work with the City to identify the utility's critical elements at
their facilities. The Engineer will evaluate and prioritize the facilities utilizing the
pair-wise comparison methodology in accordance with RAM-WSM. The pair-
wise comparison will then be evaluated based on the goals established by the
Project Team to develop a weighted score for each facility. Using this
information,the Engineer will develop a table of ranked critical facilities.
1.2.3. Threat Identification and Assessment:The objective of this task is to review the
previously generated threat assessment as to the likelihood of attack on the
City's facilities. Discussion will be held with the City in the initial Workshop to
determine if the design basis threat needs to be upgraded for any particular
facility. The Engineer will discuss all threats—inside, outside, and cyber. The
spectrum of outside threats will be reviewed, including vandals, criminals,
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Task Order No. 4 Liktiakaig
Detailed Scope of Services Fs,.
domestic terrorists, and foreign terrorists. Inside threats will be evaluated for
both current employees and former employees.
1.2.4. Fault Tree Analysis of Critical Assets:The objective of this task is to perform a
fault tree analysis on critical assets of each facility to identify all undesirable
events that could adversely affect single points of failure. The Engineer will
conduct a fault tree analysis on the critical facilities, to determine the critical
assets. The consequences of the undesirable events will be identified, and the
Engineer will develop a table of those consequences, ranked according to their
impact on the City's mission to deliver water. The preliminary fault tree
analysis will be reviewed with the City in a meeting to gain consensus on the
most critical assets that need to be protected.
1.2.5. Evaluation of Security Systems/Procedures:The objective of this task is to
evaluate the effectiveness of the proposed security measures used to protect
the SL SWTP critical assets.The Engineer will catalogue the detection devices,
delay devices, and response procedures proposed for each of the items
identified as critical assets based on the recommendations in the PER. The
Engineer will evaluate the security systems proposed at each facility based on
the Design Basis Threat scenarios.
1.2.6. Risk Assessment/Risk Reduction:The objective of this task is to determine the
vulnerability of the COSL SWTP to the Design Basis Threat and make
recommendations to reduce the risk to an acceptable level. The Engineer will
use the RAM-WSM risk equation to determine the vulnerability of the water
system to the Design Basis Threat. The risk will be evaluated by the Engineer
and the City as to its acceptability. The Engineer will evaluate options for
reducing the SWTP's risk to the Design Basis Threat and develop a list of
improvements needed to reduce that risk. A prioritized list of recommended
improvements will then be provided to the City along with an implementation
plan and costs.
1.2.7. Vulnerability Assessment Report preparation.
1.3. Health and Safety Plan (HSP)
1.3.1. The Engineer shall prepare a facility Health and Safety Plan along the following
guidelines. Major elements of the Health and Safety Plan shall include:
1.3.1.1. Facility description including availability of resources such as roads,
water supply, electricity, and telephone service;
1.3.1.2. Description of the known hazards and evaluations of the risks
associated with the incident and with each activity conducted,
including, but not limited to, on-and off-site exposure to
contaminants;
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Task Order No. 4
Detailed Scope of Services PS, ie%
1.3.1.3. List of key personnel and alternates responsible for site safety,
response operations, and protection of public health;
1.3.1.4. Delineation of work area;
1.3.1.5. Description of levels of protection to be worn by personnel in work
area;
1.3.1.6. Establishment of procedures to control site access;
1.3.1.7. Description of decontamination procedures for personnel and
equipment;
1.3.1.8. Establishment of site emergency procedures;
1.3.1.9. Emergency medical care for injuries and toxicological problems;
1.3.1.10. Description of requirements for an environmental surveillance
program;
1.3.1.11. Routine and special training required for responders;and
1.3.1.12. Establishment of procedures for protecting workers from weather-
related problems.
1.3.2. The facility Health and Safety Plan shall be consistent with:
1.3.2.1. EPA Standard Operating Safety Guide (1984);
1.3.2.2. OSHA regulations, particularly in 29 C.F.R. 1910 and 1926;
1.3.2.3. State and local regulations; and
1.3.2.4. Other EPA guidance as provided.
1.3.3. The Health and Safety Plan must be revised to address any additions and/or
changes in planned activities; such as with the construction of the City of
Pearland Surface Water Treatment Plant(SWTP) Program. City will provide
previous H&SP to serve as a guide in creating the update to encompass the new
SWTP.
1.4. Risk Management Plan (RMP) Update
When Congress passed the Clean Air Act Amendments of 1990, Section 112r required
EPA to publish regulations and guidance for chemical accident prevention at facilities
using substances that posed the greatest risk of harm from accidental releases. These
regulations were built upon existing industry codes and standards (available at:
http://www.epa.gov/emergencies/lawsregs.htm#fraccident) and require companies of
all sizes that use certain listed regulated flammable and toxic substances to develop a
Risk Management Program, which includes a(n):
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Task Order No. 4 LiaakAU
Detailed Scope of Services
1.4.1. Hazard assessment that details the potential effects of an accidental release, an
accident history of the last five years, and an evaluation of worst-case and
alternative accidental releases scenarios;
1.4.2. Hazard assessment that details the potential effects of an accidental release, an
accident history of the last five years, and an evaluation of worst-case and
alternative accidental releases scenarios;
1.4.3. Prevention program that includes safety precautions and maintenance,
monitoring, and employee training measures; and
1.4.4. Emergency response program that spells out emergency health care, employee
training measures and procedures for informing the public and response
agencies(e.g.,the fire department) should an accident occur.
By June 21, 1999, a summary of the facility's risk management program (known as a
"Risk Management Plan" or"RMP")was to be submitted to EPA. At the end of 2008,
EPA had RMPs from about 14,000 facilities. The plans must be revised and resubmitted
every five years. There are other circumstances described in the RMP regulations,
however,which may require a more frequent submission. New facilities must submit a
completed RMP as soon as they have a covered chemical above the threshold quantity.
The Risk Management Program is about reducing chemical risk at the local level. The
RMP information helps local fire, police,and emergency response personnel (who must
prepare for and respond to chemical accidents), and is useful to citizens in
understanding the chemical hazards in communities.
The regulation includes a List of Regulated Substances under section 112(r) of the Clean
Air Act, including their synonyms and threshold quantities (in pounds)to help assess if a
process is subject to the Part 68 rule or the general duty clause. States who have taken
delegation of the Clean Air Act, Section 112(r) program may have additional
requirements for the federally listed chemicals, and/or additional listed chemicals.
For this project the City of Pearland's RMP will be updated to include hazards presented
with the new SWTP Program. City will provide previous RMP to serve as a guide in
creating the update to encompass the new SWTP.
1.5. Risk and Resilience Assessments
1.5.1. Section 1433(a)of the Safe Drinking Water Act (SDWA) as amended by section
2013 of the AWIA outlines the requirements to assess the risks to, and resilience
of, its system.AWIA 2018 requires the City to submit to the EPA Administrator a
certification that the system has conducted a risk and resilience assessment in
accordance with the Act prior to December 31, 2020. The assessment will
include:
1.5.1.1. the risk to the system from malevolent acts and natural hazards;
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Task Order No. 4 6
Detailed Scope of Services 'S, t11°
1.5.1.2. the resilience of the pipes and constructed conveyances, physical
barriers, source water, water collection and intake, pretreatment,
treatment, storage and distribution facilities, electronic, computer, or
other automated systems (including the security of such systems)
which are utilized by the system;
1.5.1.3. the monitoring practices of the system;
1.5.1.4. the financial infrastructure of the system;
1.5.1.5. the use,storage, or handling of various chemicals by the system; and
1.5.1.6. the operation and maintenance of the system.
1.5.2. The assessment will also include an evaluation of capital and operational needs
for risk and resilience management for the system.
1.6. Emergency Response Plan Update
No later than six months after certifying completion of its risk and resilience assessment,
each system must prepare or revise,where necessary, an emergency response plan that
incorporates the findings of the assessment.The plan shall include:
1.6.1. strategies and resources to improve the resilience of the system, including the
physical security and cybersecurity of the system;
1.6.2. plans and procedures that can be implemented, and identification of equipment
that can be utilized, in the event of a malevolent act or natural hazard that
threatens the ability of the community water system to deliver safe drinking
water;
1.6.3. actions, procedures, and equipment which can obviate or significantly lessen
the impact of a malevolent act or natural hazard on the public health and the
safety and supply of drinking water provided to communities and individuals,
including the development of alternative source water options, relocation of
water intakes,and construction of flood protection barriers; and
1.6.4. strategies that can be used to aid in the detection of malevolent acts or natural
hazards that threaten the security or resilience of the system.
1.6.5. Community water systems must,to the extent possible, coordinate with local
emergency planning committees established under the Emergency Planning and
Community Right-To-Know Act of 1986(42 U.S.C. 11001 et seq.) when preparing
or revising a risk and resilience assessment or emergency response plan under
the AWIA. Further, systems must maintain a copy of the assessment and
emergency response plan (including any revised assessment or plan)for five
years after certifying the plan to the EPA.
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• 91
Task Order No. 4
Detailed Scope of Services
1.6.6. Submitting Certifications to the EPA(Applicable to both Tasks RRA and ERP).
The EPA is currently developing a process for community water systems to
certify completion of risk assessments and emergency response plans.Three
primary options for risk assessment and emergency response plan certification
submittals will be: (1) Regular mail; (2) email; and (3) a user-friendly secure
online portal.The online submission portal,yet to be developed,will offer
community water systems a receipt of their risk assessment or emergency
response plan certification submittal;therefore,the EPA recommends that all
community water systems use the online portal.
1.7. Corrosion Control Study Update for Lead and Copper Rule (LCR) Compliance
Integration of the surface water supply from the new SWTP requires the City to update
its Corrosion Control Study(CCS). This task involves updating of the CCS to allow for
seamless integration of the new water supply.
The following activities are planned as part of this sub-task:
1.7.1. Preparation of the CCS will require collection, analysis and summarization of
water quality data. TCEQ requires collecting two rounds of lead and copper
data from TCEQ approved sampling sites. The first round of tap water sampling
will be conducted between January and June of 2020. The second round of tap
water sampling will be conducted between July and December of 2020. City will
conduct the sampling and provide the results to Ardurra for review and analysis.
In addition to tap water sampling,TCEQ requires submittal of the following
water quality data:
1.7.1.1. Lead and copper entry point monitoring results.
1.7.1.2. Results from monitoring for entry point water quality parameters
such as pH,temperature, alkalinity, calcium, conductivity etc. TCEQ
requires the quarterly monitoring data for the past three years.
1.7.1.3. Minerals analysis results for entry points.
1.7.1.4. Results of distribution system water quality monitoring.
1.7.1.5. Untreated source water monitoring results.
1.7.2. Develop a blending strategy for integration of surface water with existing water
supplies. Blending strategy will account for water quality compatibility,
disinfectant residual maintenance and water age. Strategy will be developed
using the available water quality data and the model results for the zones of
influence of the water plants.
1.7.3. Preparation of the CCS report requires addressing specific technical questions
related to existing conditions, existing treatment, distribution system
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Task Order No. 4
Detailed Scope of Services fc,
infrastructure and corrosion control strategies. Review the questions with City
stakeholders in meetings. Coordinate up to two meetings under this task. Use
the information generated from the meeting discussions to develop responses
to the questions.
Based on the information generated in the above sub-tasks, prepare the draft
CCS report using the TCEQ Form 20495. Discuss the optimal corrosion control
treatment strategies that the City is implementing and plans to implement in
the near future.
1.7.4. Submit signed and sealed copies of the CCS report to TCEQ for review. Address
any questions that TCEQ may have from their review.
1.7.5. Deliverables
1.7.5.1. Present the preliminary findings from the CCS study to the City
stakeholders in meetings.
1.7.5.2. Submit signed and sealed Corrosion Control Study Report to TCEQ.
1.7.6. City Staff Involvement
1.7.6.1. Provide all the water quality data necessary for CCS and blending
assessment study.
1.7.6.2. Coordinate and conduct the necessary LCR sampling.
1.7.6.3. Provide feedback on proposed corrosion control strategy.
2. Customary Final Design and Early Construction Phase Services
2.1. Final Design Consultant Activities
2.1.1. Individual Package Progress Meetings
Participate in and facilitate Design Consultant monthly progress meetings for
the final design and early work package phases. Design consultants will prepare
meeting minutes and Engineer will review prior to distribution.The following is
assumed:
Package 1 Monthly Meetings—12
Package 2 Monthly Meetings—12
Package 3 Monthly Meetings—10, including both on-site plant design and off-
line transmission line design
2.1.2. Specialty Coordination &Joint Workshops Meetings
Coordinate, lead and conduct project workshops between the various packages
and design elements needed throughout the course of the project and prepare
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Task Order No. 4
Detailed Scope of Services 'CI
agendas in conjunction with consultants, materials, exhibits or coordinate
production of same as necessary to execute required tasks. Engineer will
prepare meeting agenda and minutes to be reviewed by consultants prior to
distribution.
2.1.2.1. Process control, instrumentation and SCADA system architecture
coordination workshop(coordinated for all three packages and led by
Package 2)
2.1.2.2. Electrical power distribution coordination meeting (coordinated for all
three packages and led by Package 2)
2.1.2.3. Plant security coordination meeting(coordinated for all three
packages and led by Package 2)
2.1.2.4. Architectural standards and design coordination meeting(coordinated
for all three packages and led by Package 3)
2.1.2.5. Coordination meetings up to 4 as needed with GCWA, BDD#4,etc.
(led by the Engineer). Engineer will prepare and distribute meeting
agenda and meeting minutes.
2.1.2.6. Coordination meetings with CMAR and design consultants. Engineer
will facilitate the coordination of CMAR recommendation with each
design consultant, and track changes and their respective impacts on
cost and schedule.The resulting implications of any revisions will be
updated on CMAR's cost estimate and schedule.
2.1.2.7. Undefined program meetings and conference calls, assuming one per
month for each design package.
2.1.3. Deliverable Review
Engineer proposes to provide quality control reviews and technical reviews of all
deliverables (exception requests,technical memorandum, design deliverables,
etc.)for completeness,constructability, coordination with the other packages
and lastly review of value engineering options and recommendations for each of
these documents as prepared by others:
2.1.3.1. Raw Water Intake& Pump Station, and Detention Basin Final Design
(Package 1)
2.1.3.1.1. 15% Design Deliverable
2.1.3.1.2. 60% Design Deliverable
2.1.3.1.3. 90% Design Deliverable
2.1.3.1.4. 100% Design Deliverable
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Task Order No. 4 ialaki46
Detailed Scope of Services 'f, ,„n,
2.1.3.2. Surface Water Treatment Plant Final Design (Package 2)
2.1.3.2.1. 60% Design Deliverable
2.1.3.2.2. 90% Design Deliverable
2.1.3.2.3. 100% Design Deliverable
2.1.3.2.4. Membrane pre-procurement package included in Task 5
below.
2.1.3.3. GST, Pump Station and Pipeline Final Design (Package 3)
2.1.3.3.1. 60% Design Deliverable
2.1.3.3.2. 90% Design Deliverable
2.1.3.3.3. 100% Design Deliverable
2.1.4. CMAR Coordination and Dissemination of CMAR Input
2.1.4.1. CMAR Progress Meetings-Participate in and facilitate CMAR monthly
progress meetings for the pre-construction phase and early work
package phases. CMAR will prepare meeting minutes and Engineer
will review prior to distribution.
2.1.4.2. 60%, 90%& 100% Design Deliverable Reviews—Coordinate with
CMAR for review interim deliverables for each package and distribute
review comments to each design consultant prior to review meeting
workshop to review all comments with the design consultant.
2.1.4.3. Common Equipment Selection and Coordination- Identify equipment
which may be common with balance of plant activities and a
mechanism in which the City can choose like manufacturers between
a certain equipment type on the project.
2.1.4.4. Constructability and VE review/recommendation by CMAR—
Coordinate the dissemination of CMAR review comments and
recommendation related to cost,schedule and constructability for
each package or the impact on multiple design packages.
2.1.4.5. Review 30%, 60%, &90%cost estimate prepared by CMAR; Evaluate
and compare with Engineer's OPCC and propose cost-effective
alternatives as needed.
2.1.4.6. Review project planning and scheduling prepared by CMAR and
evaluate impacts on construction schedule.
2.1.4.7. Review other construction management and quality control plans
(construction emergency response plan, construction site safety plan,
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Task Order No. 4
Detailed Scope of Services !sr ,ea
quality management plan, environmental management plan, etc.)
prepared by CMAR.
2.2. CMAR Package Procurement (Bidding)
2.2.1. Construction Procurement Plan Coordination and Review
2.2.1.1. Procurement Packaging Process and Implementation Coordination
and Review
2.2.1.1.1. Conduct workshops with the CMAR and each of the
Package 1, 2, &3 consultants and/or a combination of
design consultants as well as the Owner to review
available construction bid packaging,timelines,schedules,
risks, and delivery methods.
2.2.1.1.2. Review approved vendor list.
2.2.1.2. Assist in Preparation, Review and comment on procurement process
by the CMAR
2.2.1.2.1. Breaking work into logical construction packages;
2.2.1.2.2. Construction delivery methods most applicable to each
desired package;
2.2.1.2.3. Pre-procurement plan; and
2.2.1.2.4. The need for and number of early work packages;
2.2.1.3. Conduct follow-up workshop with Owner&CMAR to finalize
construction procurement plan.
2.2.2. Membrane Procurement Assistance Review. Support the design consultant and
CMAR in developing the technical requirements and the selection criteria to be
used in preparing the Membrane Procurement bid package; review the
completed bid documents and participate in the analysis and selection of most
responsive bidder.
2.2.3. Review Early Work Packages. Review Bid documents/Bids/Subcontractor
recommendations/Selections.
2.2.4. Review Balance of Plant Packages. Review Bid Documents//Bids/Subcontractor
recommendations/Selections.
2.2.5. Review GMP proposal prepared by CMAR. Assist the city to negotiate final GMP
and contingency with CMAR.
2.3. Project Management Services
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Task Order No. 4 kla
Detailed Scope of Services
2.3.1. Owner's Rep Progress Meetings—Engineer will conduct monthly progress
meetings pertaining to Engineer's work efforts throughout the project with City
staff to review work completed to date, project schedule, and other issues.
Engineer will provide appropriate and necessary documentation (meeting
agenda and meeting minutes).
2.3.2. Undefined/Ad-Hoc/Special Meetings—Identify need for any special meetings,
coordinate team member attendance so the appropriate staff are at the
meeting,facilitate the meeting, and track action items and responsible party
and follow-up to confirm action items have been completed.
2.3.3. Public Outreach assistance/support—support City and program as needed.
Provide project status reports, project schedule,and other supporting
documents for City to use and post on the city website.
2.3.4. Master Schedule—maintain a master program schedule for the three design
packages and any early work packages to manage coordination of activities and
deliverables.
2.3.5. Budget Tracking, Analysis and Management—track and update master program
costs based on actual contract values and estimated costs to complete the work
through startup.
2.3.6. Maintain Collaborative Tools/Document Control
2.3.6.1. Update and maintain a Project Management and Quality Control Plan
for the surface water program inclusive of the three (3) main design
packages and the CMAR;
2.3.6.2. Maintain the Project SharePoint site for electronic document
system/repository as outlined in the project PMP.
2.3.7. Generate monthly status reports and preparation of invoices to be submitted
together for review and approval;
2.3.8. Work with City to coordinate City reviews of work products. Work with internal
project team to document and consolidate City and CMAR comments.
2.4. Construction Engineering Phase Scope Review and Negotiation Assistance-support the
Owner in review and negotiations of the three-design consultant scope and fee for
construction phase services.
3. Additional and Special Services
3.1. Design Standards Development
3.1.1. Specifications—Engineer will identify and coordinate specifications that may be
used across Package Nos 1, 2 and/or 3 projects for the purposes of establishing
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Task Order No. ibakijkla
Detailed Scope of Services
uniformity and consistency across these projects. Engineer shall receive
preliminary specifications list from each of the three (3) package lead
consultants along with their proposed standard/masters/guide specifications
for review by Engineer. Engineer will compare to City standard specification (if
they exist) and provide recommended changes to be used as a standard across
all three (3) packages.
3.1.2. Standard Drawing Details—Engineer will identify and coordinate standard
details that may be used across Package Nos 1, 2 and/or 3 projects for the
purposes of establishing uniformity and consistency across these projects.
Engineer shall receive preliminary standard details list from each of the three (3)
package lead consultants along with their proposed standard details for review
by Engineer. Engineer will compare to City standard details (if they exist) and
provide recommended changes to be used a standard across all three (3)
packages.
3.1.3. Other Standards—Engineer will identify and coordinate other standards and
develop schedule templates that may be used across Package Nos 1, 2 and/or 3
projects for the purposes of establishing uniformity and consistency across
these projects. These could consist of General Drawing sheets for notes,
equipment schedules,gate and valve schedules, piping schedule,
instrumentation schedules, electrical load list, symbols, abbreviations, etc.
3.1.4. Basis of Design Report(BODR)— Engineer will coordinate with Package Nos 1, 2,
and 3 consultants to maintain a BODR for all project packages to document
design criteria, equipment and piping sizing, control narrative description, and
other details of the design of individual design packages. Engineer will receive
the BODR from each of the three package consultants, review, and compile for
the project.The BODR will be updated and submitted with each deliverable,at a
minimum.
3.2. Overall Plant Commissioning Plan
3.2.1. Plant Start-up and Acceptance Testing Plan Guidance Documents
3.2.1.1. Engineer will develop plant start-up and acceptance testing guidance
documents for CMAR to prepare a testing plan for use during plant
start-up and commissioning.The Acceptance Testing will be
performed after equipment checkout,field testing, and functional
testing are completed and each process system has been
demonstrated operational and functional.The Acceptance Testing
guidance is the initial operation and maintenance manual of the
completed work by CMAR.The Acceptance Testing will be performed
using raw water source and including all plant water treatment
processes.The purpose of the Acceptance Testing is to demonstrate
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Task Order No. 4I _ Sig
Detailed Scope of Services
that the water treatment plant and processes, as designed and
constructed, operate reliably and repeatedly to meet drinking water
standards and city internal treatment goals. A demonstration of
successful acceptance testing is required before distributing treated
water from the SWTP to potable supply for public use.The following
activities are included in development of the Acceptance Testing
Guidance documents:
3.2.1.1.1. Define testing phases which may include pre-startup
phase and acceptance testing phase. For each testing
phase, outline key components,testing procedure,testing
schedule and duration, and quality control/quality
assurance procedures. It is envisioned that the
Acceptance Testing phase may include start-up transition
stage, acceptance testing stage, and punchlist/warranty
stage.
3.2.1.1.2. Prepare an initial inventory of testing consumable
products such as chemicals, raw water testing flow, and
diesel fuel etc. Estimate required testing flow for
coordination with GCWA. Develop a chemical inventory
schedule with chemical specifications, chemical suppliers
and contact information, chemical delivery, and estimated
quantity required for the testing.
3.2.1.1.3. Coordinate with design consultants to develop initial
process settings to be used during testing by the CMAR.
This may include flow rates, chemical dosages, number of
equipment units to be tested and other related settings.
3.2.1.1.4. Coordinate with regulatory agencies and identify any
permits that may be required for CMAR to obtain during
the testing, such as discharge of off-spec water, and
disposal of waste materials etc.
3.2.1.1.5. Develop a Water Quality Monitoring and Sampling plan
including all sampling parameters,sampling locations,
frequency, and analyses to be performed.
3.2.1.1.6. Develop testing requirements to simulate emergency
power operation.
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Task Order No. 4Litiakhal
Detailed Scope of Services
3.2.1.1.7. Define roles and responsibilities of CMAR, Engineer, City
Construction Manager, and city during pre-startup and
acceptance testing. It is anticipated that CMAR will
provide all necessary staff to provide technical support for
the testing.These key personnel may include startup
operators, laboratory chemist, manufacturers, and
electrical, instrumentation and programming, and HVAC
subcontractor.The guidance documents will define roles,
responsibilities, and qualification requirements of such
key personnel to support the testing and correction
activities as needed. Identify city staff(Plant Manager,
Chief Operator, Laboratory Supervisor, etc.)who may be
required for participating in the pre-startup and
acceptance testing and their responsibilities and roles.
3.2.1.2. Engineer will prepare Plant Start-up and Acceptance Testing Plan
Guidance in a Technical Memorandum format, and provide a
Presentation summarizing findings and recommendations for each
sub-task performed.
3.3. Water Treatment Plant Operational Plan
Engineer will develop an operational guide for the City to meet the Federal and State
regulatory requirements.The Operational Plan defines the tasks that are necessary to
implement and effectively manage surface water treatment plant, prepares a schedule
by which each task will be implemented, and designates responsibilities for the
completion of each task.The Operational Plan will include the following components:
3.3.1. Regulatory Compliance and Reporting- Review drinking water regulations,
coordinate with TCEQ, and identify key compliance monitoring and reporting
requirements for city's surface water treatment plant.These requirements
would typically include a disinfection concentration-time(CT)study, membrane
full scale acceptance testing, plate settler full-scale demonstration testing,
SWTP monthly operation reports(MORS), and other compliance items etc.The
review will summarize the purpose and objective of each compliance item,
regulatory review and approval schedule, detail requirements for
testing/monitoring, and implementation timelines.
3.3.2. Public Water System Monitoring Plan Update-Review city's current water
system monitoring plan and identify monitoring requirements for the SWTP
regulatory compliance such as raw water, in-plant, entry points to the
distribution system etc.
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Task Order No. 4
Detailed Scope of Services 15, ,t,'S
3.3.3. Regulatory Compliance Data Management Evaluation
Coordinate with City and review existing regulatory compliance monitoring data
documentation and tracking system.
Meet up to three(3) municipalities in the area of similar size and treatment
process. Obtain information related to data management software and end-user
inputs and feedback. Engineer will coordinate such meetings and attend with
key city operations staff.
Based on the information gathered, in conjunction with review of available
software solutions in the market for record tracking and compliance reporting,
Engineer will evaluate data management software options and make
recommendation to the city.
3.3.4. Computerized Maintenance Management System (CMMS) Evaluation
Coordinate with City and review existing maintenance software used by the city
for maintenance inventory tracking of groundwater/booster pump station
facilities.
Meet up to three(3) municipalities in the area of similar size and treatment
process.Obtain information related to CMMS software package and end-user
inputs and feedback. Engineer will coordinate such meetings and attend with
key city operations staff.
Based on the information gathered,evaluate CMMS software options in the
market and make recommendations to the city.The evaluation criteria will be
developed collaboratively with city staff and may include cost, program
features,support availability, and etc.
3.3.5. SWTP Operation and Maintenance (O&M) Budget- Develop surface water plant
Operations& Maintenance Budget for the City such that city can allocate funds
in advance to prepare for commencement of the plant.This will include but not
be limited to staffing and training, power/electricity,chemical, laboratory
testing and supplies,equipment maintenance materials and services,solids
handling, and other items. O&M of other facilities of similar size and treatment
processes in the area will be obtained for reference and comparison purposes.
3.3.6. Engineer will prepare a Water Treatment Plant Operational Plan Report,and
provide a Presentation summarizing findings and recommendations for each
sub-task performed.
3.4. Staffing Benchmark Study
The benchmarking study will compare the number of employees that work for the City's
Public Works Department with other utilities of similar size and complexity. The staffing
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Task Order No. 4 ifilakag
Detailed Scope of Services 'Sr is°
levels comparison will include an assessment of roles and responsibilities, number and
size of assets being operated and maintained and other appropriate criteria.
3.4.1. Review the staffing information for City's water and wastewater operations that
include water production,water distribution,water operations and
management,wastewater treatment, collection system,wastewater operations
and management and other associated functional groups within the Public
Works. Collect information on the number of staff,their roles and
responsibilities and overall organization structure. To enable comparison with
other utilities,collect information related to water and wastewater systems, i.e.,
number of facilities/plants, lengths and extent of distribution and collection
system infrastructure being operated and maintained by the Public Works staff.
3.4.2. In discussions with the City staff identify 4-6 cities of similar size and complexity.
For these peer cities, obtain information related to current staffing of water and
wastewater groups,their roles and responsibilities and the infrastructure being
operated and maintained. Use this information to compare the City of Pearland
data with data from other cities of similar size and complexity.
3.4.3. Based on the information gathered, conduct benchmarking analysis of staffing
and develop a benchmark study report with following information:
• Metrics and best practices of staffing a function or utility operation
• Efficiency and effectiveness of operations, including re-organization of roles
and responsibilities of current staff
• Any potential gaps in staffing and operational functions
• Recommendations based on study findings
Engineer will prepare a Benchmark Study Report with Recommendations,and
provide a Presentation summarizing findings and recommendations for each
assessment/sub-task performed.
3.4.4. City Staff Involvement
3.4.4.1. Provide background information on current staffing, roles and
responsibilities, number and size of assets being operated and
maintained.
3.4.4.2. Provide feedback on the peer city analysis and preliminary findings.
3.5. On-Call Modeling and Support Services
This is an on-call modeling task that addresses localized issues related to pressures
and/or water quality,capacity-related impacts from proposed developments, and
impacts from infrastructure improvements within the City water service area.
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Task Order No. 4 __
Detailed Scope of Services 'fr
3.5.1. On-call Modeling Services
3.5.1.1. This on-call modeling task will include the following activities,when
requested by the City:
3.5.1.1.1. Apply the EPS Water Model to address any localized
issues related to system pressures or water quality. Use
the model results to guide the City with potential
solutions to address the localized issues.
3.5.1.1.2. Estimate the projected water demands from proposed
development(s). Incorporate the projected water
demands into the EPS Water Model to identify capacity-
related impacts to water supply, storage, and distribution
system.
3.5.1.1.3. Evaluate alternative scenarios to provide water services to
the planned area of development and identify the
necessary infrastructure details to provide service to the
new developments.
3.5.1.2. Deliverables- Present the findings and recommendations of the
requested evaluations to the City stakeholders in conference calls or
meetings.
3.5.1.3. City Staff Involvement
3.5.1.3.1. Provide background information on capacity requests,
water quality issues and during evaluations.
3.5.1.3.2. Provide details regarding proposed developments or
localized issues that need assessment.
3.5.2. Model Training and Modeling Standard Operating Procedures (SOPs)
The EPS Water Model is a tool that City staff can use to assess the planning and
operational needs. This task focuses on training and development of modeling
based SOPs that City staff can apply to evaluate capacity requests and
troubleshoot operational issues.
3.5.2.1. The following activities are planned as part of this sub-task:
3.5.2.1.1. Coordinate a workshop with the City stakeholders that
include Engineering, Public Works, CIP and GIS staff to
review and identify up to four(4)focus areas for modeling
SOPs. These focus areas could include assessment of
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Task Order No. 4 arkkikakig
Detailed Scope of Services Fs, ,89%
impacts of new development, low pressure areas and
other.
3.5.2.1.2. Develop methodology and SOPs for the shortlisted focus
areas. The SOPs will include step-by-step instructions
with illustrations.
3.5.2.2. Coordinate and conduct training sessions on the modeling SOPs. Up
to four(4)training sessions, each of 4-hour duration will be
conducted.
3.5.2.3. Deliverables
3.5.2.3.1. SOPS in editable format that can be updated, as needed.
3.5.2.3.2. Training handouts.
3.5.2.4. City Staff Involvement
3.5.2.4.1. Attend the model and SOP training sessions.
3.5.2.4.2. Procure the necessary WaterGEMS software license(s)for
the City staff use.
3.6. Overall Operational Philosophy and Water Quality Management
Water Master Plan included the development of an Extended Period Simulation (EPS)
Water Model of the City's distribution system. The objective of this task is to leverage
the model built and to systematically update the model with newer information from
advanced metering infrastructure (AMI), SCADA,water quality monitoring, and recently
completed infrastructure projects. The updated EPS Water Model will be used to assist
the City with developing an overall operational plan for the proposed dual pressure
planes, regulatory compliance plans, and water quality management.
3.6.1. Distribution System Control Strategy for Dual Pressure Plane Operations
The Water Master Plan provided recommendations for the overall operation of
the system based on a future dual pressure zone configuration of the
distribution system.This strategy was proven at a master planning/conceptual
level. As design for the surface water treatment plant and transmission
pipelines progresses and further design details are finalized by the design team,
it is critical to closely evaluate the long-term control/operation of the system
with the final design details incorporated into the model.
3.6.1.1. Pressure Zone Configuration Assessment and Operating Strategies.
The following activities are planned as part of this sub-task:
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Task Order No. 4
Detailed Scope of Services Is, ,,=.0
3.6.1.1.1. Incorporate surface water treatment plant,transmission
pipelines and inter-connecting valve design details (i.e.,
piping layouts/sizes, pump curves, operating strategies,
etc.) into the water model,verify performance, and
provide feedback on design as necessary.
3.6.1.1.2. Assess pressure zone configuration (dual versus single)
and pressure regulating valve (PRV) settings, as well as
automatic control capabilities, based upon City's
anticipated normal and emergency operating
strategies/conditions for both near-term and long-term
system operation.
3.6.1.2. Provide guidance on set points for water plants for dual pressure
plane mode of operation for both near-term and long-term.
3.6.1.3. Update the Alternative Capacity Requirement(ACR)for the dual
pressure plane.
3.6.1.4. Deliverables
3.6.1.4.1. Present the findings and recommendations of model
assessments to the City stakeholders in meetings.
3.6.1.4.2. Submit Updated ACR to TCEQ.
3.6.1.5. City Staff Involvement
3.6.1.5.1. Provide desired normal and emergency operating
strategies/conditions and input during all evaluations.
3.6.2. Water Model Update and Data Integration and Maintenance Plan
Master Plan developed a 2018 base EPS Water Model of the City's water
system. This base model has to be updated on an annual basis with new
connections, new average daily water consumption, updated system operation,
and new infrastructure. Furthermore, City wants to integrate new data systems
for improving model's capabilities.
3.6.2.1. The following activities are planned as part of this sub-task:
3.6.2.1.1. Develop data maintenance plan for performing future
updates of the water model based on latest GIS, billings,
LIDAR,SCADA, and integration of Smart Water Data such
as AMI and other distribution system monitoring
equipment/systems. Perform updates for 2020 and 2021
base models that reflect changes in the City's water
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Task Order No. 4
Detailed Scope of Services !f, ttiQ
system from new connections and completed
infrastructure projects.
3.6.2.1.2. Incorporate available AMI into the water model and
develop diurnal demand patterns for top 20 commercial
customers and typical residential use. Compare to system-
wide pattern calculated with SCADA data.
3.6.2.1.3. Develop conceptual framework for leveraging and
integrating other Smart Water data for applications
including the following:
• Water loss reduction using water model and AMI, as
well as potential district metering areas (DMAs).
• Monitoring customer per capita water consumption
(gallons per capita per day) and using the information
for drought contingency planning guidance
development.
• Energy efficiency.
3.6.2.1.4. Develop framework for advanced modeling applications
such as energy utilization optimization (Pump Optimizer)
and integration with SCADA(SCADA Connect)for
predictive modeling.
3.6.2.2. Deliverables
3.6.2.2.1. Water Model Data Integration and Maintenance Plan.
3.6.2.2.2. Updated Base Water Models for 2020 and 2021.
3.6.2.2.3. Updated Diurnal Patterns for Top 20 Water Users.
3.6.2.2.4. Conceptual Framework for Advanced Modeling
Applications that shows the steps that the City could take
to realize the full potential of the water model.
3.6.2.3. City Staff Involvement
3.6.2.3.1. Provide input and preferences for all evaluations and
proposed framework.
3.6.2.3.2. Provide updated LIDAR data.
3.6.2.3.3. Provide AMI data in an editable format.
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Task Order No. 4
Detailed Scope of Services '5, to
3.6.3. Uni-Directional Flushing (UDF)Sequences for Problem Areas
UDF is an operational tool to remove sediments and scale built-up within the
distribution system pipelines. UDF improves disinfectant residuals and reduces
aesthetic water quality issues. UDF involves strategically moving clean water at
higher scouring velocities to remove sediments, scale and biofilm within the
pipes. Compared to conventional flushing, UDF has lower water loss and
provides benefits that last longer duration. City operations staff will need the
sequences for flushing that illustrate the valves to be closed and hydrants to be
opened to perform UDF. The EPS Water Model has a module that can be
applied to generate UDF sequences for water quality problem areas.
3.6.3.1. The following activities are planned as part of this sub-task:
3.6.3.1.1. Work with the City's Public Works staff to select and
identify up to six (6)water quality problem areas(i.e., low
residuals, aesthetically challenging water)that are good
candidates for flushing. Some example areas include the
service areas of Green Tee WP, Magnolia WP, 518 WP and
Ravenwood.
3.6.3.1.2. Use WaterGEMS flushing tool and execute the model to
determine effectiveness of proposed flushing scheme and
develop UDF sequences for the shortlisted areas. The
flushing sequences will identify the fire hydrants to be
opened and the valves to be closed to systematically flush
the pipelines.
3.6.3.2. Deliverables
3.6.3.2.1. Distribution System Flushing Program Manual specifying
flushing locations,valves, hydrants,flows, and durations
for each flushing area and for general flushing needs.
3.6.3.2.2. Present the findings from model results and
recommendations to the City stakeholders in meetings.
3.6.3.2.3. City Staff Involvement- Provide feedback on proposed
flushing schemes including hydrant locations,valve
operation, etc. and input during all model evaluations.
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Task Order No. 4 t
rigrkiical
Detailed Scope of Services '5, ,so
3.6.4. Elevated Storage Tanks (ESTs) Operation and Water Quality Improvements
Assessment
City has several ESTs that assist with system pressure maintenance and
emergency water supply. Lack of cycling and mixing of the water within the
ESTs can result in disinfectant residual loss and degradation of water quality.
This task will focus on identifying and evaluating measures to maintain and
improve circulation and water quality within the ESTs.
3.6.4.1. The following activities are planned as part of this sub-task:
3.6.4.1.1. Work with the City's Public Works staff and review the
current system configuration and operational setpoints
for the six(6) ESTs. Based on the review, identify
potential re-configuration and fine tuning of operations.
3.6.4.1.2. Using the EPS Water Model, evaluate potential hydraulic
solutions to improve cycling and mixing within the ESTs.
Identify and evaluate the candidate passive and active
mixing strategies at a concept-level.
3.6.4.2. Based on the desktop evaluation, develop recommendations for
continued operation of ESTs that may include operational and capital
improvements.
3.6.4.3. Deliverables
3.6.4.3.1. Technical Memorandum summarizing the findings of
operational and mixing improvements for the ESTs.
3.6.4.3.2. Present the findings from model results and
recommendations to the City stakeholders in meetings.
3.6.4.4. City Staff Involvement
3.6.4.4.1. Provide access to the EST facilities and discuss the
operational challenges.
3.6.4.4.2. Provide feedback on proposed operational and
infrastructure improvement recommendations.
3.7. Regulatory Coordination and Oversight
3.7.1. Regulatory Approval Oversight Coordination with staff and project personnel to
complete project tasks and meet project objectives.
3.7.2. Attend meetings with regulatory agencies such as TCEQ for providing support in
obtaining approvals and exceptions.
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Task Order N o. 4 E, _I__9
Detailed Scope of Services 457
3.7.3. Regulatory Requirements-Review documents generated by each of the Package
1, 2 &3 consultants to update previously identified applicable local, state, and
federal regulatory requirements and parameters including references for all
aspects of design for all components of project.
3.7.4. Permitting and Approval Requirements-Review documents generated by each
of the Package 1, 2&3 consultants to update previously identified applicable
local, state, and federal regulatory permits and approvals and associated
processes as they apply to the project. Assist the City in updating previously
identified key permits required for the project and parties' roles and responsible
for securing permits and approvals.
3.8. Construction Management(Early Work Packages), AMI meter replacement, and as
directed by the Owner.
3.8.1. Pre-Construction
3.8.1.1. Schedule and conduct the pre-construction meeting; record and
disseminate minutes from pre-construction meeting.
3.8.1.2. Utilize the City's Project Management information system (Manage
It): set communications protocol and contract administration
procedures, establish progress meeting schedule and submittal
schedule.
3.8.1.3. Provide agenda for meeting: Key milestone dates, pay application
procedures, schedule, public notification issues and procedures, utility
coordination issues,traffic control, permitting, property owner
notification and coordination,temporary facilities, contractor's use of
City's Manage It system, etc.
3.8.2. Construction Administration and Management Services
3.8.2.1. Act as the City's on-site representative administering the contract for
construction and providing overall project oversight, maintain record
of decisions and changes made.
3.8.2.2. Meetings: Schedule and conduct construction progress meetings;
record minutes from construction progress meetings and distribute
via Pro-Trak to: City Project Manager, Design Engineer and contractor
throughout the duration of the project.
3.8.2.2.1. Schedule monthly progress meetings as well as minor
progress meetings every four weeks (opposite monthly
progress meetings)for a total of 2 per month,to review
the following: work progress and schedule, outstanding
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Task Order No. 4pr , (,
Detailed Scope of Services ff, ,io}
issues, status of submittals and responses shop drawings
unforeseen issues and changes to the work.
3.8.2.2.2. Coordinate additional meetings as necessary to discuss
and resolve problems and provide guidance in a timely
manner.
3.8.2.2.3. Coordinate/monitor the following: utility relocation
activities for compliance, utility installation verification,
reporting, record management and as-built drawings.
3.8.2.2.4. Attend all utility coordination, construction, and
scheduling meetings.
3.8.2.3. Manage Construction
3.8.2.3.1. All final documentation is required in electronic/digital
format, utilizing Manage It as is feasible.
3.8.2.3.2. As field problems arise, notify the Design Engineer and
City Project Manager of proposed solutions to resolve
problems.
3.8.2.3.3. Review and update as-built documents regularly with
contractor.
3.8.2.3.4. Monitor and ensure adherence to approved project
baseline schedule. Review contractor's schedule monthly,
ensure compliance with City's intended schedule, and
provide recommendations as needed to retain and regain
schedule if needed.
3.8.2.3.5. Recommend alternate project sequencing/scheduling to
keep project on schedule.
3.8.2.3.6. Prepare monthly summary report of construction
activities with outstanding issues outlined for review.
Monthly progress information associated with the project
will be submitted to the Project Manager for review and
approval.
3.8.2.3.7. Record weather conditions on jobsite daily.
3.8.2.3.8. Monitor,on an on-going basis, cost impacts(both
increase and decrease) and track with schedule of values.
Identify any potential cost impacts related to project
delays and/or potential change orders and notify Owner
as appropriate.
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Task Order No. 4
Detailed Scope of Services 's, ,go
3.8.2.4. Coordinate work of contractor with external agencies and utility
companies. Coordinate contractor's operations with regard to other
City contracts and construction as well as with property owners for
planned service outages,street closures, and access control issues to
properties including notifications.
3.8.2.4.1. Verify construction conformance and compliance with
TCEQ, NOI and NOT.
3.8.2.4.2. Verify construction conformance with permitted activities
such as: City of Pearland permits, U.S. Army Corps of
Engineers permits,TxDOT roadway permits, and any
Railroad agreements.
3.8.2.5. Maintain records of all decisions,actions and activities with regard to
construction operations via the City's Manage It system (i.e. Daily
Reports, Change Orders, RFIs and responses, Submittals and
responses, Request for Proposals, correspondence, SWPPP
inspections.)
3.8.3. Construction Inspection Services
3.8.3.1. Provide full-time on-site technical observation of Contractor's
activities to verify and ensure all work materials, structures,
equipment and workmanship comply with the Contract Documents
including Addenda, and Change Orders. Verify and ensure that
Contractor maintains good construction practices and professional
standards prevailing in the local City, County, and State of Texas.
Utilize City's Pro-Trak system for all inspection reports.
3.8.3.1.1. Notify the City Project Manager if Contractor's work is not
in compliance with the Contract Documents or
specifications. Notify the City Project Manager and Design
Engineer of any failure of the Contractor to take measures
to repair and bring work in compliance.
3.8.3.1.2. Issue Advisory Notices to Contractor for work that is not
in compliance with approved construction documents.
3.8.3.1.3. Issue Non-Compliance Reports to Contractor if non-
conforming work is not brought into compliance or if plan
of action to bring work into compliance is not conducted
in timely manner.
3.8.3.1.4. Inspect and observe the materials and equipment being
incorporated into the work, including AIS compliance
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Task Order No. 4 �EI,A! 9
Detailed Scope of Services 's, ,K�a
according to furnished submittal data,to assure that they
are handled, stored and installed in accordance with the
Contract Documents and specifications. Report to the City
Project Manager regarding these activities.
3.8.3.1.5. Inspect and observe electrical and instrumentation
installation utilizing personnel specifically trained in those
disciplines in accordance with the level of effort shown in
Exhibit B.
3.8.3.2. Identify, record and notify Design Engineer of any problems or failures
to meet performance requirements in a timely manner to minimize
delay in the progress of the project, make recommendation(s)for
appropriate solution to the City Project Manager and Design Engineer.
3.8.3.3. Prepare and maintain daily progress log or daily construction reports,
photographs, records and track quantities installed that day utilizing
the City's Manage It system.
3.8.3.4. Ensure contractor reviews and approves daily reports and quantities.
3.8.3.5. Verify contractor has obtained necessary permits and is maintaining
any Traffic Control, public notification and Storm Water Pollution
Prevention Plans, facilities, equipment or arrangements in accordance
with contract documents.
3.8.3.6. Attend and participate in progress meetings.
3.8.3.7. Create contacts for your record for: names, addresses,telephone
numbers and email of all contractors,subcontractors,sub consultants
and major suppliers of material and equipment; store in City's Pro-
Trak system.
3.8.3.8. Immediately notify the City Project Manager and Design Engineer in
the event of an on-site accident. Record and note conditions, activities
and witnesses to the event.
3.8.3.9. Maintain Resolution Log and respond to citizen complaints in Pro-Trak
system.
3.8.3.10. Consult with City Project Manager and Design Engineer in advance of
scheduled major work operations,tests, inspections or start of
important phases of project.
3.8.4. Pay Applications
3.8.4.1. Pay applications will be generated by the City's Manage It system
based on quantities approved in the daily reports. Review,verify and
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Task Order No. 4 LibakNal
Detailed Scope of Services 'f, iso
enter quantities provided by contractor for all work in compliance
with contract documents.
3.8.4.1.1. Review work conducted daily on daily inspection reports
and material installed measurements submitted by
contractor;verify work conducted and bid item quantities
via Pro-Trak; meet monthly to review pay estimate and
quantities with contractor
3.8.4.1.2. Review progress pay application with Design Engineer for
approval or revision prior to submittal to City. Collect
certified payroll for compliance with Davis Bacon
requirements and upload to Manage It for City review.
3.8.4.1.3. Finalize pay application with signatures from Contractor,
Engineer and Construction Manager certifying quantities
and amounts via Manage It.
3.8.4.1.4. Notify City Project Manager when all electronic signatures
are completed in the Manage It system for invoice
processing.
3.8.4.1.5. Track and record requests for rain or other delays with
potential to add to Contract Time in Daily Reports in
Manage It via Daily Reports.
3.8.4.2. Provide an independent quantity forecast bid items to identify
potential quantity over-runs as part of pay estimate review. Upon
completion of the work, prepare a final progress payment including a
balancing change order zeroing out all unused quantities utilizing
Manage It. Identify and add additional quantities and make any
approved changes to the Contract Time.
3.8.4.2.1. Review and coordinate with Design Engineer to provide
Engineer's recommendation for Substantial Completion or
Final Acceptance. (See Close-out Section)
3.8.5. Document Control
3.8.5.1. Utilize the City's Pro-Trak system to: receive, route,track and log all
Contractor communications, Submittals, Change Orders, RFIs, Pay
Applications and Citizen Complaint/Resolution Log;communicate with
Contractor the status of submittal reviews; review submittal and RFI
log in Pro-Trak to ensure timely responses; notify City Project
Manager, Contractor and Design Engineer of time critical issues.
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Task Order No. 49
Detailed Scope of Services
3.8.5.1.1. Respond to RFIs when such response does not require the
Engineer's opinion or expertise or direction from City.
3.8.5.1.2. Assemble and maintain notes, comments,sketches and
supportive data relative to the Project to facilitate the
revision of drawings to conform to the final as-built
conditions. Review Contractor's record keeping
periodically to ensure completeness,timeliness and
progress.
3.8.5.1.3. As may be required by TWDB, maintain project files with
in City's Project Management information system
(Manage It), in accordance with TWDB requirements.
3.8.6. Change Orders
3.8.6.1. Prepare and issue request for proposals in a timely manner via Pro-
Trak. Review RFP and contractor proposal for additional work with
City Project Manager and Design Engineer for approval. Ensure the
status of RFP and Responses from Contractor, City and Design
Engineer are uploaded/logged and tracked in the Manage It system.
3.8.6.2. Provide recommendation on technical matters as an advocate for the
City. Evaluate Contractor's response/proposal for merit, cost,time,
accuracy and price practicality. Negotiate with Contractor on City's
behalf if required.
3.8.6.3. Prepare Change Order and documentation including signatures of
Contractor, Engineer and Construction Manager for City review in
Manage It.
3.8.7. Testing Laboratory and Results
3.8.7.1. Coordinate testing laboratory activities with Contractor's activities.
Review test reports for compliance with Contract Documents. Log,
track and retain test reports in Manage It. Review results with
Contractor. Monitor any corrective action and re-testing for
compliance. Maintain compliance with City's specifications
3.8.7.2. Review lab test reports and log any failures.
3.8.7.3. Review Invoicing from Laboratory to daily activities.
3.8.8. Project Completion and Close out
3.8.8.1. Provide list of deliverables for substantial completion walk
through/inspection. Schedule and conduct project walk through upon
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Task Order No. 4
Detailed Scope of Services Ff,
receipt of Contractor's notification of substantial completion. Include
City Project Manager, Design Engineer and others as directed. Prepare
a list of non-conforming work based on visual inspections via Manage
It. Record and monitor contractor's corrective efforts and schedule.
Schedule final completion inspection for any remaining corrections.
B. Coordinate and obtain Design Engineer's signature and seal on
Substantial Completion certificate and Final Completion and
Acceptance certificate via Manage It.
3.8.8.2. Review and compile any Operation and Maintenance documents
required from the Contractor—forward to Engineer for review.
Ensure Contractor's closeout documents are uploaded to Manage It.
Review for completeness and accuracy, including; affidavits of final
payment,final pay estimates, as built records, redlines and drawings.
Once received, notify the Design Engineer and City Project Manager
when completed, upload to Manage It.
3.8.8.2.1. Upon completion of close out items, provide
recommendation for City's Substantial Completion/Final
Acceptance certificate.
3.8.8.2.2. Provide indexed project files, redline plans and as-built or
record drawings to City via Manage It.
3.8.8.3. Conduct Project Close-Out Meeting.
3.8.8.4. Prepare and recommend final payment application. (Prepare job
record logs transmittals,and correspondence reports in an organized
file for delivery to City.)
3.8.8.5. Consult with City on any potential Warranty items requiring repair or
replacement.
3.8.9. Clarifications and Exclusions
3.8.9.1. Davis-Bacon wage compliance and certification are to be provide by
the Owner and is not part of this scope.
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Task Order No. 4
Detailed Scope of Services 45,
TABLE A-1
TO AGREEMENT BETWEEN ENGINEER AND OWNER FOR PROFESSIONAL SERVICES
FOR
CITY OF PEARLAND
OWNER'S REPRESENTATIVE SERVICES
10 MGD SURFACE WATER TREATMENT PLANT
SUMMARY OF SERVICES AND FEES
TASK TASK DESCRIPTION AMOUNT
NO.
1 Continued and Additional Required Regulatory Components(HNE)
1.1 TWDB DWSRF Funding Application Assistance $78,864.00
1.2 Vulnerability Assessment $76,044.40
1.3-
Health and Safety Plan (HSP) & Risk Management Plan (RMP) Update $34,619.60
1.4
1.5 Risk and Resilience Assessments $86,962.40
1.6 Emergency Response Plan Update $53,190.80
1.7 Corrosion Control Study Update for Lead and Copper Rule (LCR) Compliance $95,771.00
Subtotal—Task 1 $425,452.20
2 Customary Final Design and Early Construction Phase Services(HNE)
2.1 Final Design Consultant Activities $846,659.10
2.2 CMAR Package Procurement(Bidding) $182,911.48
2.3 Project Management Services $249,789.00
2.4 Construction Engineering Phase Scope Review and Negotiation Assistance $52,448.80
Subtotal—Task 2 $1,331,808.38
3 Additional and Special Services(HNE)
3.1 Design Standards Development $329,210.56
3.2 Overall Plant Commissioning and Operational Plan $37,354.40
3.3 Water Treatment Plant Operational Plan $56,943.20
3.4 Staffing Benchmark Study $36,233.98
3.5 On-Call Modeling and Support Services $117,350.48
3.6 Overall Operational Philosophy and Water Quality Management $217,897.84
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Task Order N o. 4 1.1 0
Detailed Scope of Services 't, ,H�a
TASK TASK DESCRIPTION AMOUNT
NO. j
3.7 Regulatory Coordination and Oversight $58,045.60
3.8 Construction Management for Early Work Packages $351,072.00
Subtotal—Task 3 $1,204,108.06
Total $2,961,369.64
HNE—Hourly Not to Exceed
Sub Consultants Mark-up—5%
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Task Order No. 4 _k
Detailed Scope of Services
TABLE A-2
TO AGREEMENT BETWEEN ENGINEER AND OWNER
FOR
PROFESSIONAL SERVICES
FOR
CITY OF PEARLAND
OWNERS REPRESENTATIVE SERVICES
10 MGD SURFACE WATER TREATMENT PLANT
HOURLY LABOR RATES
LABOR CATEGORY Hourly Rate
Principal/Sr. Project Manager $270
Sr.Tech Specialist(QA/QC) $270
Engineer 7/8 $230
Engineer 5/6 $180
Engineer 3/4 $160
Engineer 1/2 $140
Senior Modeler $155
Modeler $135
Senior Designer $155
Designer/Drafter $135
Construction Manager $160
Resident Representative $110
GIS Technician $120
Sr.Administrative $135
Administrative/Accounting $110
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ATTACHMENT A
TASK ORDER No. 4
MASTER SERVICE AGREEMENT(MSA), Owner's Representative Services
Pursuant and subject to the above captioned MSA dated June 27, 2016 between the City of
Pearland and Ardurra Group LLC. The City hereby requests that Consultant perform the work
described below upon the terms set forth:
CITY PROVIDED INFORMATION:
Work Site: Surface Water Plant (Project Nos. WA1605, WA1001)
Work to Be Performed: Provide Owner's Representative Services for the above referenced in attached
proposal and level of effort.
Drawings, plans, specifications are not attached: No Plans or Specifications attached
Date and Time to Commence: August 13, 2019
Date and Time to Complete: To be determined
Equipment, vehicles, tools, materials, supplies to be furnished or obtained through third parties by
the CITY (if any): Costs are outlined in the detailed Scope of Services, dated July 1, 2019.
Including Summary of Services and Fees (Table A-1) and include reproduction costs and
mileage. All Sub-Tasks are billed on an Hourly Not to Exceed basis
Invoice Mailing Instructions: Invoices will be submitted to Pearland Project Manager-via Manage
It, the City's Project Management Information System.
Other Requirements or Variance from MSA (if any): N/A
CONSULTANT PROVIDED INFORMATION:
Compensation: $2,961,369.64
Billing Terms: Hourly Not to Exceed
Scope of Work: See Detailed Scope of Services for Task Order No. 4, attached.
ACCEPTANCE:
The foregoing TASK ORDER is accepted on the terms set forth as indicated by the signatures below.
CONSULTANT: Ardurra Group LLC City of P nd
By: By:
Printed Name: Printed Nam : ( ` (-1-! t.)-N
Title: Title: C7) /&"-1 t�
Date: Date: J L [ l�
House Bill 89 Verification
I, Jeffrey S. Peters (Person name), the
undersigned representative (hereafter referred to as "Representative") of
Ardurra Group, Inc.
(company or business name, hereafter referred to as "Business Entity"), being an adult
over the age of eighteen (18) years of age, after being duly sworn by the undersigned
notary, do hereby depose and affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business
Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City of
Pearland; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business
activities with, or otherwise taking any action that is intended to penalize, inflict economic
harm on, or limit commercial relations specifically with Israel, or with a person or entity
doing business in Israel or in an Israeli-controlled territory, but doe: not include an action
made for ordinary business purposes.
SIGNA UR OF REPRESENTATIVE
SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this
day of J L , 20/C7 .
elAIN Kathyann K Popplewell ��� , /
?* My Commission Expires I j G
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Ni50.10, ID No.131418483 otary Pu llc