R2019-164 2019-07-08 •
RESOLUTION NO. R2019-164
A Resolution of the City Council of the City of Pearland,Texas,authorizing the
City Manager or his designee to enter into a contract with ARKK Engineers,
LLC, in the amount of$187,860.00, for design services associated with the
Mimosa Acres Drainage Improvement Project.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract by and between the City of Pearland and ARKK
Engineers, LLC, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all
purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute, and
the City Secretary to attest, a contract with ARKK Engineers, LLC for design services associated
with the Mimosa Acres Drainage Improvement Project.
PASSED, APPROVED and ADOPTED this the 8th day of July, A.D., 2019.
li"' I� 1S: TOM REID
='' �" MAYOR
•\``
ATTEST: -'4181111%10
MARIA RODRIGUEZ G�
INTERIM CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Resolution No.
82019-164
Exhibit A
CONTRACT FOR PROFESSIONAL SERVICESI
THIS CONTRACT is entered into upon final execution by and between the City of Pearland
("CITY") and ARKK Engineers ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Mimosa Acres Drainage Improvements ("PROJECT"). (Project#DR1902)
SECTION I -SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under the
same or similar circumstances:
A. The CONSULTANT shall perform engineering services. See Exhibit A, attached,
for a detailed SCOPE OF WORK and PROJECT schedule.The PROJECT schedule
shall be submitted in digital and hard copy form in the Microsoft Project for
Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook)considers the following to be misconduct that is grounds for termination
of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving
payment for services not performed or for hours not worked, mishandling or
untruthful reporting of money transactions, destruction of assets, embezzlement,
accepting materials of value from vendors, or consultants, and/or collecting
reimbursement of expenses made for the benefit of the CITY. The CONSULTANT
agrees that it will not, directly or indirectly; encourage a CITY employee to engage
in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes,reports,estimates and any and all other documents or work product generated
by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon
request, shall become subject to the Open Records Laws of this State.
F. The CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors
Design 1 of 7 D2.Revised 04/2019
and omissions relating to the performance of any work by the CONSULTANT, its
agents, employees or subcontractors under this Agreement, as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3) Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non-owned vehicles, with minimum limits of $1,000,000 for
injury or death of any one person, $1,000,000 for each occurrence, and
$1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. The CONSULTANT shall agree to waive its Right to Subrogation.
Certificates of Insurance and endorsements shall be furnished to the CITY before
work commences. Each insurance policy shall be endorsed to state that coverage
shall not be suspended, voided, canceled, and/or reduced in coverage or in limits
("Change in Coverage") except with prior written consent of the CITY and only
after the CITY has been provided with written notice of such Change in Coverage,
such notice to be sent to the CITY either by hand delivery to the City Manager or
by certified mail, return receipt requested, and received by the City no fewer than
thirty (30) days prior to the effective date of such Change in Coverage. Prior to
commencing services under this CONTRACT,CONSULTANT shall furnish CITY
with Certificates of Insurance, or formal endorsements as required by this
CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies
providing the required coverage, conditions, and limits required by this
CONTRACT are in full force and effect.
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees,harmless from any claim, loss, damage, suit, and liability of every kind
for which CONSULTANT is legally liable, including all expenses of litigation,
court costs, and attorney's fees, for injury to or death of any person, for damage to
any property, or errors in design, any of which are caused by the negligent act or
omission of the CONSULTANT,his officers,employees,agents,or subcontractors
under this CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
Design 2 of 7 D2 Revised 04/2019
SECTION II -PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end February 28, 2021.
SECTION III -CONSULTANT'S COMPENSATION
A. The total compensation for the services performed shall not exceed the total noted
in Section B.
B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT based
upon the following:
1. Basic Services (Lump Sum) $101,210.00
2. Additional Services shall require independent and specific authorization
and shall be billed as (Lump Sum): $54,610.00
3. Bid Phase Services (Hourly Not to Exceed) $3,990.00
4. Construction Phase Services (Hourly Not to Exceed) $27,050.00
5. Reimbursable Expenses (Not to Exceed) $1,000.00
6. Total: $187,860.00
C. The CITY shall make payments to the CONSULTANT within thirty(30)days after
receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly
basis.
D. CONSULTANT shall invoice for work performed during the preceding thirty day
period("Billing Period"). The Billing Period shall run from the 26th day to the 25th
day of each consecutive month. Invoices shall be submitted to CITY not more
frequently than once every 30 days. CONSULTANT shall be responsible for
timely submittal of all invoices and CONSULTANT shall not be entitled to
payment for invoices in arrears. All invoices shall reflect most recent single Billing
Period only and represent the true, correct and accurate account of work performed
during the Billing Period.
E. For an agreed contract amount identified as "Lump Sum", Not to Exceed" and
"Reimbursable"the CONSULTANT shall not exceed the fixed contractual amount
without written authorization in the form of a Contract Amendment.
CONSULTANT shall provide 45 days prior notice to the CITY in the event contract
fees may exceed the fixed contract amount. CONSULTANT shall be responsible
for ensuring that such authorization is complete and executed by all parties
performing any work or submitting any invoices for work that exceeds the fixed
contract amount under any expense category.
Design 3 of 7 D2 Revised 04/2019
F. Allowable Reimbursable Expenses
CONSULTANT shall identify and include in the proposal any anticipated
Reimbursable Expenses, and shall itemize Reimbursable Expenses by work
• category. Reimbursable Expenses shall be invoiced AT COST without subsequent
markup by the CONSULTANT. All invoices containing a request for
Reimbursable Expenses shall include copies of the original expense receipts
itemized per the allowable category. Allowable Reimbursable Expenses include:
• Hard copy reproductions, copies and/or binding costs
• Postage
• Mileage, for travel from Consultant's local office (within a 25 mile radius)
to meetings at the City or job-site. Mileage shall be charged at the current
IRS rates.
• Travel expenses, mileage from local office to State or federal regulatory
agency office beyond 100 miles.
• Lodging expenses, for destinations beyond 100 miles from the Consultant's
local office LAND when business hours exceed eight hours within one
business day OR requires more than one eight hour day.
F.2. Disallowed Expenses
Disallowed Expenses include travel expenses for professional expertise traveling
into the greater Houston area from Consultant offices outside of the greater Houston
area.
SECTION IV-THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
infoimation from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection,review, acceptance
or approval of CONSULTANT'S work shall not relieve CONSULTANT'S
responsibility for errors or omissions of the CONSULTANT or its sub-
consultant(s) or in any way affect the CONSULTANT'S status as an independent
contractor of the CITY.
Design 4 of 7 D2 Revised 04/2019
SECTION V-TERMINATION
A. The CITY, at its sole discretion,may terminate this CONTRACT for any reason --
with or without cause--by delivering written notice to CONSULTANT personally
or by certified mail at 7322 Southwest Fwy, Suite 1040, Houston, TX 77074.
Immediately after receiving such written notice, the CONSULTANT shall
discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15`h day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty(60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum,the portion of such sum payable shall be proportionate
to the percentage of services completed by the CONSULTANT based upon the
scope of work.
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria County,
Texas. The laws of the State of Texas shall govern the terms of this CONTRACT.
The prevailing party in the action shall be entitled to recover its actual damages
with interest, attorney's fees, costs and expenses incurred in connection with the
dispute and/or action. CONSULTANT and CITY desire an expeditious means to
resolve any disputes that may arise between under this CONTRACT. To
accomplish this,the parties agree to mediation as follows: If a dispute arises out of
or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be
settled through negotiation, then the parties agree first to try in good faith, and
before pursuing any legal remedies, to settle the dispute by mediation of a third
party who will be selected by agreement of the parties.
Design 5 of 7 D2 Revised 04/2019
SECTION VI—ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and
supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII—COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT,
and that he has not paid or agreed to pay any company or person,other than a bona fide employee,
any fee,commission, percentage brokerage fee, gift, or any other consideration, contingent upon
or resulting from the award or making of the CONTRACT. For breach or violation of this clause,
the CITY may terminate this CONTRACT without liability,and in its discretion,may deduct from
the CONTRACT price or consideration, or otherwise recover, the full amount of such fee,
commission,percentage brokerage fee,gift, or contingent fee that has been paid.
SECTION VIII-SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
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tom'OF r A' AND,TEXAS DATE
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CONSULTANT DATE
Design 6 of 7 D2 Revised O4/20I9
House Bill 89 Verification
I, M tiCL Ju. NA' 61 (Person name), the undersigned
represen tive (hereafter referred to as "Representative") of
AtKVV ChjiheerS1 LLQ (company or
business name, hereafter referred to as "Business Entity"), being an adult over the age
of eighteen(18)years of age, after being duly sworn by the undersigned notary,do hereby
depose and affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business
Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City of
Pearland; and
3. That Representative understands that the term"boycott Israel"is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business
activities with, or otherwise taking any action that is intended to penalize, inflict economic
harm on, or limit commercial relations specifically with Israel, or with a person or entity
doing business in Israel or in an Israeli-controlled territory, but does not include an action
made for ordinary business purposes.
/t61/AA, W(& L
SIGNATURE OF REPRESENTATIVE
£SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this
/7,6jo. day of <J ur)G , 20/9.
' DAVID S�` NtaryIID73 2331969 a
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August 3,2021 §
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Design 7 of 7 D2 Revised 04/2019
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1011
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos,1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-506822
ARKK Engineers
Houston,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 06/19/2019
being filed.
City of Pearland Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
Mimosa Acres Drainage
Consulting engineering services
Nature of interest
4 Name of interested Party City,State,Country{Place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name Is Da-At r"et bit/. /eel . and my date of birth is /1-' 11"( q 70
My address is 3(f ' ec iyrews V is.ht p,., , Y 17 331- . LtrrrS.
(street) (dty) (slate) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in 1-/a rr!5 County, State o (G SFAs ,on the 111 day of u____ .20 /1.
(month) (year)
nature authorized--rrt • contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1,39180390
JRKKENGINEERS
June 6, 2019
Ms. Fatema Weekly
Project Manager- Engineering & Capital Projects
City of Pearland
2559 Hillhouse
Pearland,TX 77584
Re: Proposal for Engineering Services for Mimosa Acres Drainage Improvements
Final Design & Construction Phase Services
Dear Ms. Weekly:
As requested, ARKK Engineers, LLC (ARKK) is pleased to submit this proposal for performing
engineering services related to drainage improvements in the Mimosa Acres subdivision. The
proposal is based on our understanding of the project as discussed in our previous meetings
and conversations.
The City has previously completed the Preliminary Engineering design phase for this project.
This proposal'addresses the services to be provided by ARKK during the Final Design Phase, Bid
Phase, and the Construction Phase of the project.
The project limits include the following streets:
• Francis Drive between Pear Street and Cherry Street
• Halbert Drive between Pear Street and Cherry Street
• Cunningham Drive between Pear Street and Cherry Street
• Lynn Drive between Pear Street and Cherry Street
• Woody Road between Pear Street and Cherry Street
• Pear Street between Woody Road and Francis Drive
• Cherry Street between Woody Road and Mykawa Road
The anticipated improvements will involve a combination of one or more of the following, with
the goal being to reduce nuisance street flooding and, where possible, the probability of
structure flooding:
• Roadside ditch regrading
• Driveway culvert replacement, and possible upsizing
• Driveway culvert cleaning
• Storm sewer and inlet installations
• Street pavement repair
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• Street culvert replacement and possible upsizing
• Street reconstruction with curb and gutter pavement (Cherry Street only)
The project cost estimate reflected in the preliminary engineering report is $1.69 million, which
includes construction, design, construction management, and construction quality control
testing.
This proposal does not include construction management and inspection services. ARKK
Engineers will submit a separate proposal if requested by the City at a later date. This proposal
does not include performing any environmental studies and hydraulic analysis for the project
area. Construction materials testing services are also not included, as we understand that the
City will contract directly with a material testing firm during construction.
This proposal addresses the engineering services ARKK Engineers will provide the City during
the final design, bid, and construction phases, including such services as topographic surveying,
geotechnical engineering, plan reproduction, and other services required for the project.
SCOPE OF SERVICES
I. FINAL DESIGN PHASE
• Conduct a kickoff meeting with the City.
• Employ and coordinate with project sub-consultants, to include civil, geotechnical,
surveying as needed.
• Obtain from the City available water, sanitary sewer, and storm sewer block maps,
and any as-built/record drawings, LIDAR data, as part of the data collection efforts.
• Obtain information on the existing private utilities (gas, electric, cable, pipelines,
etc.) for the street areas.
• Perform a site reconnaissance visit to all the streets identified as part of the Project.
• Verify pavement conditions and existing City utility locations.
• Coordinate with other governmental entities which may be impacted by the project.
• Prepare base mapping of the street project areas.
• Review preliminary engineering report prepared by others and review alternatives
for improvements.
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7322 Southwest Fwy Suite 1040 • Houston,TX 77074 •(713)-400-ARKK•www.arkkengineers.com • TX PE Firm No.13872
• Meet with City staff to go over the recommendations. Make adjustments as
necessary based on input from City.
•
• Prepare final Drawings indicating the scope, extent, and character of the Work to be
performed and furnished by the Contractor. Provide design documents for review
by the City at 30%, 60%, 90%, and 100% stages of completion, including
presentation to the Technical Review Committee and subsequent design revisions
and updates.
• Prepare for and attend project design status meetings with the City staff.
• Prepare design plans and technical specifications for the proposed drainage and
paving improvements for the streets which constitute the Project; based on a total
project budget of $1.69 million (which reflects an approximate construction cost of
$1.24 million).
• The format of the front-end contract documents will be supplied by the City.
• Prepare project-specific construction notes and specifications. Specifications will be
prepared in conformance with City standards except when City standard
specifications do not address the proposed specific area of work.
• The standard Owner detail sheets for water, sewer, storm, paving, and typical cross
sections shall be included in the project plans.
• All geometric design shall be in conformance with the applicable City standards,
except where variances are permitted, applicable Harris County standards, Brazoria
County standards, and TMUTCD.
• Consult with the City and affected utility companies to define and clarify the project
requirements and available related data.
• Meet and/or coordinate with the City, Brazoria County DD4, stakeholders, utility
owners, as needed to facilitate coordination and approval of the Construction
Documents.
• Upload to the City's Manage-It site the 60% plan drawings, cost estimate, and
project manual to the City for review and comments.
• Revise the 60% submittal in response to City's and other parties' comments, as
appropriate, and incorporate such revisions in the 90% Bidding Documents.
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7322 Southwest Fwy Suite 1040 • Houston,TX 77074 •(713)-400-ARKK•www.arkkengineers.com • TX PE Firm No.13872
• Upload to the City's Manage-It site 90% plan drawings, cost estimate, and project
manual to the City for review and comments.
• Revise the 90% submittal in response to City's and other parties' comments, as
appropriate, and incorporate such revisions in the 100% Bidding Documents.
• Prepare quantity take offs and an opinion of probable construction cost for the
proposed improvements at the 60%, 90%, and 100% milestones.
• Prepare electronic documents for the City's e-bid online procurement system.
• Submit final plans to subcontractor for TDLR plan review in accordance with State
regulations (only when required by State law).
Final Design Phase Special Services:
• Topographic Survey
o Design Phase survey services will be performed as described in the attached
professional surveying services proposal by Ellis Surveying to ARKK Engineers
dated April 29, 2019.
o The general scope of work includes topographic surveying for all project areas,
and includes obtaining elevations of the project area's homes front
porch/threshold.
• Geotechnical Services
o Geotechnical Services will be performed per the attached proposal from Geotest
Engineering to ARKK Engineers dated April 23, 2019. The proposal provides for 6
borings having a total vertical footage of 80 feet, testing, and an engineering
report.
• Traffic Control Plans
o Prepare Traffic Control Plans for the routing of traffic for all streets within the
project areas. This plan will include signs and lane closures to complete the
proposed improvements.
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• Storm Water Pollution Prevention Plan
o Prepare a Storm Water Pollution Prevention Plan (SWPPP) in accordance with
the Texas National Pollutant Discharge Elimination System (TPDES) General
Permit for Storm Water Discharge from construction for all project areas.
• TDLR (Texas Department of Licensing and Regulation) Review
o TDLR Review: In the event that the magnitude of the project triggers a formal
ADA compliance review, an ADA review shall be provided and plans shall be
submitted to the TDLR by ARKK, and would be reviewed in accordance with
Texas Architectural Barriers Project Registration (TABPR) guidelines. When
applicable, ENGINEER will submit the drawings to a State licensed reviewer for
review and approval. ENGINEER will prepare the TABPR application and estimate
the review fee. ENGINEER will submit the completed application and a set of
construction drawings to the reviewer for review and approval. ENGINEER will
coordinate with the reviewer to address comments. Once all comments have
been cleared, the Project will be registered with the Texas Department of
Licensing and Regulations (TDLR). The application fee along with any review fees
required by TDLR will be a subcontractor reimbursable fee and therefore, will be
billed as such.
• Reproduction
o Reproduction of plans, reports, and specifications for review sets submittals to
the City, governmental agencies, and utility companies will be included in the
cost for reproduction.
II. BID PHASE SERVICES
• The City of Pearland will advertise the project and will absorb all related advertising
costs. ARKK will coordinate with the City and will assist in developing the wording of
the advertisement and the electronic Bid Form.
• Notify local contractors specializing in paving and drainage improvements.
• Conduct a pre-bid conference for potential bidders. Prepare pre-bid meeting
agenda and minutes summary.
• During the bidding process, provide information to and answer questions from
potential bidders concerning the Project's construction documents.
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• Prepare addendums as necessary.
• Review the City's electronic bid tabulation for this project. Check the bids for
mathematical errors and/or bid irregularities.
• Evaluate the bids and the qualifications of the apparent low bidders and advise the
City as to the acceptability of the apparent low bidder. Review contractor's
references provided.
• Prepare of letter of recommendation for award of construction contract.
• Attend and participate in City Council meeting to award the construction contract.
• Produce and transmit to the selected Contractor five (5) sets of project manuals
ready for execution with City's Notice of Intent to Award letter.
III. CONSTRUCTION PHASE SERVICES
A. Construction Administration Services
• Attend pre-construction meeting to provide information & answer questions.
• Review & comment on Construction's submittals using the City of Pearland's
Manage-It system.
• Review change orders necessitated by field conditions.
• Review and approve contractor's monthly progress pay estimates.
• Attend monthly progress meetings w/Construction Manager, Contractor, and City of
Pearland staff for this project.
• Provide interpretive guidance for Contractor and Construction Manager in resolution
of problems.
• Respond to Contractor's Requests for Information (RFI's) as required.
• Visit the site at intervals appropriate to the various stages of construction to observe
the progress and quality of executed work and to determine in general if such work
is proceeding in accordance with the Contract Documents.
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• ARKK will not be responsible for the means, methods, techniques, sequences or
procedures of construction selected by the Contractor(s) or the safety precautions
and programs incident to the work of the Contractor(s). ARKK's effort will be
directed toward providing a greater degree of confidence for the City that the
completed work of Contractor(s) will conform to the Contract Documents, but ARKK
will not be responsible for the failure of Contractor(s) to perform the work in
accordance with the Contract Documents. During site visits and on the basis of on-
site observations ARKK shall keep the City informed of the progress of the work,
shall endeavor to guard the City against defects and deficiencies in such work and
may disapprove or reject work failing to conform to the Contract Documents.
• Conduct a Substantial Completion Walk Through inspection w/ Construction
Manager, Contractor and City of Pearland Staff.
• Review punch list of items generated by the Construction Manager for correction,
and substantiate that the punch list items have been completed with accuracy.
• Conduct a final inspection of the Project and make a recommendation for Final
Payment on the project. Provide the City with a letter for Recommendation for Final
Acceptance of Project.
• Engineer shall provide one electronic copy of the drawings on a CD based on the
Contractor's provided red line marked up as-built drawings.
FEE SUMMARY
The fee for the services are as follows:
Final Design Services: the lump sum amount of: $88,060.00
Topographic Survey: (Cost plus 10%) Not—to-Exceed: $43,600.00
Geotechnical Services: (Cost plus 10%) Not—to-Exceed: $8,510.00
Traffic Control Plan: the lump sum amount of: $9,575.00
Storm Water Pollution Prevention Plan: the lump sum amount of: $3,575.00
TDLR Budget Items: Hourly & Cost Plus 10% $2,500.00
Reproduction: Not-to-Exceed: $1,000.00
Bid Phase Services: not to exceed amount of: $3,990.00
Construction Administration Services: — Not to exceed amount of: $27,050.00
Total: $187,860.00
ARKK Engineers, LLC will submit monthly progress invoices for all work completed to invoice
date. Monthly invoice submission will include detailed progress report outlining items that
make up invoice. Hourly charges for office personnel shall be charged based on a raw labor
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7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)-400-ARKK•www.arkkengineers.com • TX PE Firm No.13872
rates times a multiplier of 2.99. Reimbursable expenses and subcontracted Special Services will
be charged at cost plus 10%. Mileage will be charged at the current IRS prevailing rate.
Additional services beyond those described in the Scope of Services will be invoiced on the
basis of direct labor costs times a factor of 2.99 and direct cost plus 10% upon approval from
the City. No additional services will be performed or invoiced without prior authorization form
the City of Pearland.
ARKK Engineers, LLC appreciates the opportunity to submit this proposal and we look forward
to continuing our work with the City of Pearland.
Sincerely,
ARKK ENGINEERS, LLC.
Madhu Kilambi, P.E.
Sr. Project Manager/Principal
Page 8 of 10
7322 Southwest Fwy Suite 1040 • Houston,TX 77074 •(713)-400-ARKK•www.arkkengineers.com• TX PE Firm No.13872
SCHEDULE
• 60% project drawings, and technical specifications: 150 days from Notice to Proceed
o Deliverables: Design drawings; Drainage improvements plan & profile; updated
construction cost estimate update; specifications table of contents; any special
specifications;
• 90% project drawings, and technical specifications: 225 days from Notice to Proceed
o Deliverables: Draft plans and specifications of the proposed drainage
improvements; Draft contract documents and technical specifications; updated
construction cost estimate.
• 100% project drawings and technical specifications: 270 days from Notice to Proceed
o Deliverables: Bid-ready plans and specifications.
Page 9 of 10
7322 Southwest Fwy Suite 1040 • Houston,TX 77074 •(713)-400-ARKK•www.arkkengineers.com • TX PE Firm No.13872
RATE SCHEDULE
Employee Classification Billing Rate
Project Principal $190/hour
Senior Construction Manager $190/hour
Senior Project Manager $186/hour
Project Engineer $135/hour
Senior Designer $125/hour
CADD Operator $ 90/hour
Construction Technician $ 85/hour
Reimbursable expenses will be charged at cost plus 10%. Mileage will be charged at the current
IRS prevailing rate.
Page 10 of 10
7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)-400-ARKK•www.arkkengineers.com • TX PE Firm No.13872
..j, GEOTEST ENGINEERING, INC
Gc'otethnfcat Eng{neer_&Materials Testing
5600 Bintliff drive Houston,Texas 77036 Teleplione:(713)266-0588
Fax:(713)266.2977
• Proposal No. 1140453699
April 23, 2019
Mr. David Kasper, P.E.
ARKK Engineers, Inc.
7322 Southwest Freeway, Suite 1040
Houston, Texas 77074
Re: Proposal for Geotechnical Services
City of Pearland's Mimosa Acres Drainage and Paving Project
City of Pearland, Texas
Dear Mr. Kasper:
In accordance with your request on April 22, 2019, Geotest Engineering, Inc. is
pleased to submit this proposal for the referenced project. Based on the provided
information, we understand that the scope of the project will include the following tasks
along various streets in the City of Pearland, Texas.
• Construction of storm sewers,up to 48 inches in diameter;
• Asphalt pavement recycling;
• Asphalt pavement overlay and street repairs;
• Reconstruction of new concrete curb and gutter streets.
It is our understanding that the maximum invert depth of the proposed storm
sewers is approximately 5 feet below existing pavement, and will be installed primarily
by open-cut method of construction.
Purpose and Scope
The purpose of this investigation is to explore subsurface soil and water level
conditions for the proposed improvements along various streets in City of Pearland,
Texas. The scope of this investigation is based on the information provided to us in your
e-mail on April 22, 2019, and will include the following tasks:
• Coring the existing pavement along Cherry Street and W. Pearland Street to
obtain the existing pavement thickness and for boring access;
Mr. David Kasper,P.E. Proposal No. 1140453699
Page 2 April 23,2019
• Drilling and sampling:
■ four (4) soil borings each to a depth of 15 feet along Cherry Street
from Lynn Drive to Mykawa Road;
■ two (2) soil borings each to a depth of 10 feet along W. Pearland
Street from Lynn Drive to Halbert Drive.
The number and depth of borings is as suggested by ARKK
Engineers, Inc.
• Grouting all boreholes using non-shrink cement bentonite grout after
completion of drilling and water level measurements. The use of cement
bentonite grout will eliminate the potential problems and safety hazards
associated with surface settlements that might occur if boreholes are
backfilled with soil cuttings.
• Perfouuing appropriate laboratory tests on selected representative soil samples
to develop the engineering properties of the soil.
• Perform engineering analyses to develop geotechnical recommendations for
pavement thickness including subgrade stabilization for the pavement
construction, bedding and backfill and water level control for proposed stoitu
sewer installation,
• Prepare a geotechnical investigation report including field and laboratory data
and geotechnical recommendations.
It is our understanding that your surveyors will tie-in our borings after
completion of the drilling.
Project Schedule
We should be able to start the fieldwork within one (1) week after receiving your
written authorization or one (1) week after receiving lane closure permits (if any),
whichever is later. It is estimated that the fieldwork will be completed in about one (1)
week barring bad weather. The laboratory tests will be completed in about two (2)
weeks. A geotechnical report, which will include field and laboratory data and
Mr. David Kasper, P.E. Proposal No. 1140453699
Page 3 April 23,2019
geotechnical recommendations, will be submitted in about eight (8) weeks after receiving
your notice-to-proceed.
Cost
Based on the scope of work outlined above, the cost of the field investigation,
laboratory testing, engineering analyses and geotechnical report will be a lump sum
amount of$7,729.00. The cost breakdown given in Attachment No. 1 is for additional
information only. The invoices will be billed on Lump Sum basis based on percent
completion. This cost is based on the assumption that the site is accessible to a truck
mounted drilling rig and no site clearance will be required.
We appreciate the opportunity to propose on this project. We hope that this
proposal meets your approval. If you have any questions, please call us at (713) 266-
0588. Please indicate your formal acceptance by signing one copy of this letter in the
space below and returning one original to us.
Sincerely,
GEOTEST ENGINEERING, INC.
TBPE Registration No. F-410
::-V.4,,,,
,__. ,___
0 . _ -
Krishna M. Pradeep
Graduate Engineer
Naresh Kolli, P.E.
Project Manager
NK\kmp
Copies Submitted: (1-PDF)
Enclosure: Attachment No. 1 -Cost Breakdown
P C3 8\Geotechnical\Proposals\40453 699.DOC
ACCEPTED BY:
PRINTED NAME:
TITLE:
DATE:
Geotechnical Investigation Geotest Engineering,Inc.
City of Pearland's Mimosa Paving and Draiange Project Proposal No: 1140453699
City of Pearland,Texas
ATTACHMENT NO. 1
COST BREAKDOWN
Quantity Unit Unit Cost Amount
Field Investigation
Mob and Demob of Truck Mounted Drilling Rig I LS $340.00 $340.00
Drilling and Continous Sampling(0'-20') 80.0 ft. $19.00 $1,520.00
Grouting of Completed Bore Holes 80.0 ft. $6.00 $480.00
Utility Clerance for Boring Locations,Marking borings and Field Coordination 5.0 hr. $65.00 $325.00
Concrete Coring(4"Dia up to 6"Thickness) 6.0 ea. $90.00 $540.00
Vehicle Charge 5.0 hr. $10.00 $50.00
Traffic Control Cost for Minor Street 1.0 day $600.00 $600.00
Subtotal $3,855.00
Laboratory Testing
Liquid and Plastic Limits 8 ea. $60.00 $480.00
Moisture Content Only 32 ea. $9.00 $288.00
Percent Passing No.200 Sieve 8 ea. $46.00 $368.00
Unconsolidated Undrained Triaxial Compression 8 ea. $61.00 $488.00
Subtotal $1,624.00
Engineering Services
Principal or Sr.Consultant 1.0 hrs. $210.00 $210.00
Sr.Engineer 4 hrs. $150.00 $600.00
Project Engineer 12 hrs. $105.00 $1,260.00
Support Personnel,Word Processing 3 hrs. $60.00 $180.00
Subtotal $2,250.00
Total $7,729.00
PC38\Geotechnical\Proposals\40453699.xls\Cost Breakdown
0
...... ,
ELLIS i
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LLC,PROFESSIONAL LAND SURVEYORS
ARKK Engineers
7322 Southwest Freeway Suite 1040
Houston,Texas 77074
713-400-2755
Attn: Mr. Dave Kasper, P.E.
Date:April 29,2019
Re:City of Pearland Mimosa
Dear Mr.Kasper
Introduction
Thank you for the opportunity to provide this proposal for surveying services for the above referenced
project. Based on your email and supplied maps we have identified a scope of work and a lump sum fee for
your project.
Project Overview
Prepare a topographic survey for use in the design of new streets and drainage improvement for the City of
Pearland's Mimosa Addition Project.
Scope of Work
o The survey will extend from right of way to right of way plus an additional 10 feet on each side of
the right of way(when accessible)at 50-foot cross section intervals.Shots of sanitary manholes,
water valves, and other utilities will be included in the survey.Sanitary and storm sewer invert
elevations will be obtained. Existing culvert invert elevation and sized will be acquired.
o Survey will include the flowline of both ends of all driveway and sidewalk culverts and the existing
ditch ground elevation next to the culvert to be used to determine the degree of culvert burial.
o Survey of the Cherry Street Ditch to include topo of the north bank side including toe and ditch
depth and sufficient survey on along the south side to determine ditch geometry. Ditch survey to
include the culvert size and flowlines and roadway elevations where is crosses under Mykawa
Road.
o Survey to include the elevation and location of the front door threshold of the houses (57)facing the
surveyed streets.
o Survey will be prepared in accordance with ARKK Engineering survey requirements with the
exception that Ellis Surveying Services makes no warranty that all the underground utilities within
the project area have been depicted on the survey. Ellis Surveying Services will notify Texas One-
Call of the survey date and request that all underground utilities be marked, all marked utility
locations will be shown on the survey but the locations should be considered as approximate.
o Survey will be tied to State Plane Coordinates(NAD83)Texas South Central Zone Elevation data
to be tied to NAVD88 Geoidl2B.
o Ellis survey will supply autocad file and point files in ACAD 2020 format and will supply completed
and signed"Control Map"of project.
Schedule of Fees
Registered Professional Land Surveyor $ 150/hr.
Survey Field Crew Including Equipment $205/hr.
Cad Tech $85/hr.
Courthouse Research $65.00/hr.
Page 1 of 2 Initial Initial
2805 25th Ave.North
TEXAS CITY TX.77590
TEL: 409-938-8700
info(a,ellissu rvev.com
Texas Firm Reg.No.100340-00
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ter., , rto
1.
LLC,PROFESSIONAL LAND SURVEYORS
Fees, Budget&Schedule
Project Survey
Sub-Area Street Length of Cost per Subtotal by Project
No Survey Linear Area
Foot
1 Cherry 2,100 $3.75 $7,875.00
2 Mykawa 300 $3.75 $1,125.00
3 W.Pear 1,200 $3.75 $4,500.00
4 Woody 845 $3.75 $3,168.75
5 Lynn 845 $3.75 $3,168.75
6 Cunningham 845 $3.75 $3,168.75
7 Halbert 845 $3.75 $3,168.75
8 Francis 1,138 $3.75 $4,267.50
9 Willow 150 $3.75 $562.50
10 Cedar 150 $3.75 $562.50
11 Cherry St Ditch 800 $2.00 $1,600.00
12 Pear St Ditch Ext. 380 $2.00 $760.00
12 Slab Elevation 57 $100.00 $5,700.00
TOTAL $39,627.50
Please sign and return one original copy of this letter to signify your approval and acceptance.We
appreciate this opportunity to serve you.
Sincerely,
Ellis Surveying Services
Robert Ellis, RPLS
Contract accepted this (Day)of 2019.
By:
Page 2 of 2 Initial Initial
2805 25'h Ave.North
TEXAS CITY TX.77590
TEL: 409-938-8700
info(a1 elli s s u rvev.co m
Texas Firm Reg.No. 100340-00