R2019-139 2019-06-10 RESOLUTION NO. R2019-139
A Resolution of the City Council of the City of Pearland,Texas, awarding a bid
for municipal veterinary services to Pearland Animal Hospital, in the estimated
amount of$60,000.00, for the period of June 1, 2019 through May 31, 2020.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That competitive bids for municipal veterinary services for Animal Control
have been reviewed and tabulated.
Section 2. That the City Council hereby awards the bid to Pearland Animal Hospital, in
the amount of$60,000.00.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for municipal veterinary services.
PASSED, APPROVED and ADOPTED this the 10th day of June, A.D., 2019.
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TOM REID
MAYOR
ATTEST:
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APPROVED AS TO FORM: ''','"""0"\`
DARRIN M. COKER
CITY ATTORNEY
Bid # 0319-31
Title Veterinary Services
Pearland Animal
Hospital (Veterinary
Line Items Services of Texas,
Line Description Mfgr MfgNo UOM QTY Unit Extended
1 Rabies Vaccination - Dog EA 775 $12.92 $10,013.00
2 Rabies Vaccination - Cat EA 325 $12.92 $4,199.00
3 Exams Hour 150 $0.00 $0.00
4 Trip Charge Each 50 $90.00 $4,500.00
5 Markup Percent For Any Supplies Needed Not Ke Each 10
Total $18,712.00
Alternate Responses
Line Description Mfgr MfgNo UOM QTY Unit Extended Supplier
Pearland Animal Hospital (Veterinary Services of
1 Alt 1 Quantity representing actual 2018 usage (start Merck None EA 256 $12.92 $3,307.52 Texas, PLLC)
Pearland Animal Hospital (Veterinary Services of
2 Alt 1 Quantity representing actual 2018 usage (start Merck None EA 108 $12.92 $1,395.36 Texas, PLLC)
Pearland Animal Hospital (Veterinary Services of
3 Alt 1 Per animal bid instead of per hour. Quantity r(None None Animals 605 $30.00 $18,150.00 Texas, PLLC)
Pearland Animal Hospital (Veterinary Services of
4 Alt 1 Quantity updated to reflect actual 2018 usage. None None Each 28 $90.00 $2,520.00 Texas, PLLC)
City of Pearland
3519 Liberty Drive
Pearland. TX 77581
General Services Contract
This Contract(Contract)is made between the City of Pearland,Texas(City),
and Contractor. The City and Contractor agree to the terms and conditions of this Contract, which
consists of the following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
I. Summary of Contract Terms.
Contractor: Pearland Animal Hospital
1601 n. Main
Pearland, TX 77581
Description of Services: Contractor will provide veterinary services for the City of Pearland
Animal Services and Adoption Center, as needed, per the
specifications of RFP#0319-31, Resolution#R2019-139.
Contract Type: Unit Price Contract, Estimated Amount of$60,000.
Effective Date: 6/01/2019
Termination Date: 5/31/2020
Renewal: Two (2) renewal options available, upon the mutual agreement of
both parties.
II. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF 13, •RLAND: CONTRACTOR:
'4 C- i2- iff :��.
B ..et/Purcha ing Manager Date Title: i)1. 4z,..
Date: 61/414
igned b Date: GV-20//c/�
✓City Manager
Assistant City Manager
Director
Superintendent/Manager
*Contract Signature Authority: Superintendent/Manager-$5,999 or less
Director-$6,000 to $30,000
City Manager/Assistant City Managers-$30,001 to$50,000
City Council Resolution-$50,000+
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III. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as
described in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing. The City shall pay
Contractor for the Services in accordance with the terms of this Contract,but all payments to
be made by the City to Contractor, including the time of payment and the payment of interest
on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the
Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph,the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract
as provided in this paragraph if the other party fails to comply with its terms. The
party alleging the default will give the other party notice of the default in writing citing
the terms of the Contract that have been breached and what action the defaulting
party must take to cure the default. If the party in default fails to cure the default as
specified in the notice, the party giving the notice of default may terminate this
Contract by written notice to the other party, specifying the date of termination.
Termination of this Contract under this paragraph does not affect the right of either
party to seek remedies for breach of the Contract as allowed by law, including any
damages or costs suffered by either party.
(3)Multi-Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required
Contract payment for that successive fiscal year and there are no funds from the City's
sale of debt instruments to make the required payment, then this Contract
automatically terminates at the beginning of the first day of the City's successive fiscal
year of the Contract for which the City has not appropriated funds or otherwise
provided for funds to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual
or compensatory damages, loss, or costs arising from the performance of this Contract or
that provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for
defending against and liable for paying any claim, suit, or judgment for damages, loss, or
costs arising from that party's negligent acts or omissions in the performance of this Contract
in accordance with applicable law. This provision does not affect the right of either party to
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this Contract who is sued by a third party for acts or omissions arising from this Contract to
bring in the other party to this Contract as a third-party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written
consent of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas
and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction
located in or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations, or contracts, either written
or oral. This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to
supervise, direct, or control the Contractor or Contractor's officers or employees in the
means, methods, or details of the work to be performed by Contractor under this Contract.
The City and Contractor agree that the work performed under this Contract is not inherently
dangerous, that Contractor will perform the work in a workmanlike manner, and that
Contractor will take proper care and precautions to insure the safety of Contractor's officers
and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action, to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties. The parties will each pay one-
half of the mediator's fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or
be entitled to an award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful,the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract
are part of this Contract. Any provision contained in the Contractor's Additional Contract Documents
that conflicts with this Contract shall have no legal effect.
A. Contractor's Additional Contract Documents:
1. The contractor's response to RFP#0319-31 Veterinary Services shall be construed
as additional contract documents.
2. Executed Contractor Insurance Requirements & Agreement (required insurance
certificate[s]shall be in possession of City at actual commencement of work).
B. City's Additional Contract Documents:
1. Scope of Services as listed on the attached.
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EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services shall consist of the contractor providing veterinary services for the City of Pearland,
as needed, per the specifications of RFP#0319-31. Pricing is as follows per contractor's response
to the same, as listed below:
Line Description Unit Price
1 Rabies Vaccination-Dog $12.92
2 Rabies Vaccination-Cat $12.92
3 Exams $30.00
4 Trip Charge $90.00
Markup Percent For Any Supplies
Needed Not Kept On Hand By City of
5 Pearland. 10
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, o , `9 t CITY OF PEARLAND
P � • Police Department-Animal Service
7 L\ 2555 Cullen Parkway'
it SI Pearland,Texas 77581
General Services Contract Amendment
For Veterinary Services for the City of Pearland Animal Services and Adoption.Center
RFP#0319-31
Date of Issuance: 05/25/2021 Amendment No: #1
Contractor: Pearland Animal Hospital PO#: 2020-00001499; R2019-139
Explanation for Amendment:
This Amendment encompasses the following: Contract expiration date changed from 05/31/2021 to
06/30/2021. Contract is increased by$15,000 to a not to exceed amount of$60,000.
Description of Work
Cost Time
1. Additional Veterinary Services $ 15.000 30 Days
Please attach back-up documentation
Cost &Time Change Summary:
Cost Time
Original Contract: $ 45.000 365 Days
Previous Amendment(s): $ 0.00 0 Days
Net increase (decrease)from this Amendment: $. 15.000 30 Days
Revised Contract: $ 60,000 395 Days
Signatures. By signing below,the parties agree to the terms of this Contract:
CITY OF PEARLAND: CONTRACTO **:
ReL -. 6.16.2021 %j. c‘4
Purchasing O 'cer Date Title: iI'1F,i+M-
Date: 572.`Pl
*Sign y: te: f" .�. L°L l
?City Manager
Assistant City Manager
Director
Superintendent/Manager
GSA Amendment 1 of 2 4/2019
*Contract Signature Authority: Superintendent/Manager-$5,999 or less
Director-$6,000 to $30,000 •
City Manager/Assistant City Managers-$30,001 to $50,000
City Council Resolution -$50,000+
"'"Contractor agrees to perform change(s)included in this Contract Amendment for the price,scope and/or time indicated.The prices for changes include
all costs associated with this Contract Amendment.
No work shall be performed until this Amendment is executed and a changed purchase order has been issued by the City.
Upon execution by all parties,the changes identified for the Contract Value and/or Contract Time shown,are made part of the Contract,and all
other provisions of the original contract shall remain in full force and effect.
GSA Amendment 2 of 2 4/2019