HomeMy WebLinkAboutR2019-126 2019-05-20 RESOLUTION NO. R2019-126 A Resolution of the City Council of the City of Pearland, Texas, authorizing a contract with AARK Engineering Services, in the amount of $98,550.00, for design services associated with the Cullen Regional Lift Station Project (Cullen Boulevard at FM 518). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract by and between the City of Pearland and AARK Engineering Services, a copy of which is attached hereto as Exhibit"A" and made a part hereof for all purposes, is hereby approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest an amended contract with AARK Engineering Services, for design services associated with the Cullen Regional Lift Station Project. PASSED, APPROVED and ADOPTED this the 20th day of May, A.D., 2019. cJo-2-.),I. a„,ip TOM REID MAYOR ATTEST: I NG FING, C C Y SE 'ETARY `.. APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY Resolution No. R2019-126 CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY") and ARKK Engineers ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as Cullen Regional Lift Station Odor Control & Rehabilitation ("PROJECT"). (Project #WW1903) SECTION I-SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall perform engineering services. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule.The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook)considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes,reports,estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors Design 1 of 7 D2.Revised 04/2019 and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non-owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. The CONSULTANT shall agree to waive its Right to Subrogation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT,CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss,damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT,his officers,employees,agents, or subcontractors under this CONTRACT. H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. Design 2 of 7 D2 Revised 04/2019 SECTION II-PERIOD OF SERVICE This CONTRACT will be binding upon execution and end July 31, 2020. SECTION III-CONSULTANT'S COMPENSATION A. The total compensation for the services performed shall not exceed the total noted in Section B. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: 1. Basic Services (Lump Sum) $75,950.00 2. Additional Services shall require independent and specific authorization and shall be billed as(Hourly Not to Exceed): 3. Bid Phase Services(Hourly Not to Exceed) $3300.00 4. Construction Phase Services (Hourly Not to Exceed) $18300.00 5. Reimbursable Expenses (Not to Exceed) $1,000.00 6. Total: $98,550.00 C. The CITY shall make payments to the CONSULTANT within thirty(30)days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. D. CONSULTANT shall invoice for work performed during the preceding thirty day period("Billing Period"). The Billing Period shall run from the 26th day to the 25th day of each consecutive month. Invoices shall be submitted to CITY not more frequently than once every 30 days. CONSULTANT shall be responsible for timely submittal of all invoices and CONSULTANT shall not be entitled to payment for invoices in arrears. All invoices shall reflect most recent single Billing Period only and represent the true, correct and accurate account of work performed during the Billing Period. E. For an agreed contract amount identified as "Lump Sum", Not to Exceed" and "Reimbursable"the CONSULTANT shall not exceed the fixed contractual amount without written authorization in the form of a Contract Amendment. CONSULTANT shall provide 45 days prior notice to the CITY in the event contract fees may exceed the fixed contract amount. CONSULTANT shall be responsible for ensuring that such authorization is complete and executed by all parties performing any work or submitting any invoices for work that exceeds the fixed contract amount under any expense category. Design 3 of 7 D2 Revised 04/2019 F. Allowable Reimbursable Expenses CONSULTANT shall identify and include in the proposal any anticipated Reimbursable Expenses, and shall itemize Reimbursable Expenses by work category. Reimbursable Expenses shall be invoiced AT COST without subsequent markup by the CONSULTANT. All invoices containing a request for Reimbursable Expenses shall include copies of the original expense receipts itemized per the allowable category. Allowable Reimbursable Expenses include: • Hard copy reproductions, copies and/or binding costs • Postage • Mileage, for travel from Consultant's local office (within a 25 mile radius) to meetings at the City or job-site. Mileage shall be charged at the current IRS rates. • Travel expenses, mileage from local office to State or federal regulatory agency office beyond 100 miles. • Lodging expenses, for destinations beyond 100 miles from the Consultant's local office AND when business hours exceed eight hours within one business day OR requires more than one eight hour day. F.2. Disallowed Expenses Disallowed Expenses include travel expenses for professional expertise traveling into the greater Houston area from Consultant offices outside of the greater Houston area. SECTION IV-THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub- consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. Design 4 of 7 D2 Revised 04/2019 SECTION V-TERMINATION A. The CITY, at its sole discretion,may terminate this CONTRACT for any reason-- with or without cause--by delivering written notice to CONSULTANT personally or by certified mail at 7322 Southwest Freeway, Suite 1040, Houston, TX 77074. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15t day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty(60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum,the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this,the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. Design 5 of 7 D2 Revised 04/2019 SECTION VI—ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII —COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability,and in its discretion,may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. SECTION VIII-SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. Y OF ' 7 R AND, TEXAS DATE 5 - 8- 2o ' ) Ck SULTA T / DATE Design 6 of 7 D2 Revised 04/2019 House Bill 89 Verification `Ja.v d W, (<as `R- (Person name), the undersigned representative (hereafter referred to as "Representative") of AFZKK Ln9ihccrsl LLC (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Pearland; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. SI 'ATUR OF EPRESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this 8 day of mc/.. , 20/9. ' . DAVID JANSSEN FATTIG .1`/ Notary ID#131233869 c ' / ,/, My Commission Expires '•r n'' August 3,2021 Notary Public Design 7 of 7 D2 Revised 04/2019 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2019-488173 ARKK Engineers, LLC Houston,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/08/2019 being filed. City of Pearland Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. WW1903 ARKK Consulting Engineering Services Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION (l . My address is 3 H CO h-t m o n 5 V /S t1 ?)r, , '171A a`r144 G r, -// 77 3 36 (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in f&r v' S County, State of / Cha S ,on the day of I'��((��(Cz'•r ,20 (month) (year) Sigfrerre of authorize'd age • ontracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39f8039c ARKKENGINEERS May 1, 2019 Ms. Mahagony Isabell Project Manager— Engineering & Capital Projects City of Pea rland 2559 Hillhouse Pearland, Texas 77584 Re: Proposal for Engineering and Construction Phase Services for the City of Pearland's "Cullen Regional Lift Station Odor Control & Rehabilitation" project Dear Ms. Isa bell: ARKK Engineers, LLC(ARKK) is pleased to submit this proposal for engineering services associated with the referenced project. This proposal is based on our meetings and conversations and information provided by the City. A brief overview of the project and scope of services are provided below: GENERAL OVERVIEW The Cullen Regional Lift Station is located on the west side of Cullen Boulevard, just north of Broadway, in a tract situated between a US Post Office and an Exxon gas station. The lift station wet well basin is round in shape, having a diameter of 20 feet and a depth of 22 feet. The lift station is presently in an "interim" stage of development, in that only three of the future five pump slots are in use. The lift station currently has three submersible pumps having 6-inch diameter discharge piping. Based on the site geometry, it appears that this lift station was ultimately intended to have three pumps with 12-inch diameter discharge piping, and two pumps having 6-inch diameter discharge piping, serving as "jockey" pumps. The lift station has the following equipment presently installed: • Three KSB brand submersible pumps with 6" ductile iron flanged discharge piping • 20' diameter wet well with T-Lock style embedded plastic wall liner • Two unused slots for future pumps, with 12" wet well discharge piping in place but unused • An odor control system that does not appear to be operational • Control panels, non-VFD, with a manual transfer switch and quick connection for mobile generator Page 1 of 7 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)-400-ARKK•www.arkkengineers.com • TX PE Firm No. 13872 As part of this project, it is anticipated that the following improvements will be made: • Replace the three existing KSB submersible pumps with one of the following options: o Replace the three pumps more or less in-kind with new units from a manufacturer that the City prefers; or o Replace the three pumps with higher flow capacity pumps from a manufacturer that the City prefers. • Remove all pump discharge piping from the wet well, including the pipes that extend through the ceiling of the wet well (i.e.three 6-inch pipes and two 12-inch pipes). Replace with new pump discharge piping, and possibly new base elbows. Extend discharge piping to a point outside of the wet well, ending the 90-degree elbow fittings. o There is a possibility that the City may want to extend the piping replacement further such that the existing swing check valves are also replaced as part of the project. o The City may choose to also replace the unused 12-inch diameter discharge piping. o For the piping within the wet well, Type 304 stainless steel flanged pipe is suggested for this application. • Install a new lift station odor control unit on site, using the City's preferred equipment or equipment recommended by ARKK. Relocate odor control equipment on new pad or on existing slab away from the lift station vents to reduce corrosion potential of the unit(s). • Install a new permanent generator on the site, capable of operating the lift station during peak flow conditions. o The generator may be diesel powered or natural gas powered, to be determined during the design phase. o The installation is planned to include an automatic transfer switch so that the generator is activated upon loss of power. • Blast and Recoat all above ground wastewater piping, valves, and vents. Other potential improvements include: • Possible removal of the T-Lock wall liner material, and replacement with a 100% calcium aluminate cementitious corrosion-resistant wall liner (trade name: SewperCoat) material over the wet well basin walls and ceiling. Based on preliminary cost estimates prepared by ARKK, an order-of-magnitude construction cost of the project is $887,500 (includes a 20% construction contingency). During construction of this project,the City of Pearland will provide a project site representative to observe the progress Page 2 of 7 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 •(713)-400-ARKK•www.arkkengineers.com • TX PE Firm No. 13872 of construction.Therefore, construction inspection services by ARKK Engineers personnel are not part of the scope of this project. SCOPE OF WORK I. DESIGN PHASE SERVICES • Perform field reconnaissance and measurements of the lift station site geometry to verify the wet well dimensions and other information that would impact design and construction. • Prepare project specifications, civil drawings, mechanical drawings, electrical drawings, and bid documents based on the anticipated improvements. • Coordinate with lift station contractors for constructability review and comments. • Upload to the City's Protrack site the 30% plan drawings and calculations to the City for review and comments. • Incorporate comments into the design. • Upload to the City's Protrack site the 60% plan drawings, cost estimate, and project manual to the City for review and comments. • Incorporate comments into the bid documents. • Upload to the City's Protrack site 90%plan drawings, cost estimate,and project manual to the City for review and comments. • Incorporate comments from the City into the final bid documents. • Prepare a final cost estimate for the project. • Prepare electronic documents for the City's e-bid online procurement system. • Costs for reproduction will be charged under Reimbursibles for reproduction of plans, specifications and reports. • Reproduction for review sets,submittals to the City,governmental agencies, and utility companies will be included in the cost for reproduction. Page 3 of 7 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)-400-ARKK•www.arkkengineers.com • TX PE Firm No. 13872 II. BID PHASE SERVICES Bid Phase Services: • Assist the City in obtaining bids for the project. City of Pearland will advertise the project and will absorb all related advertising costs. ARKK will coordinate with the City and will assist in developing the wording of the advertisement. • Notify local contractors specializing in lift station work of the project. • Conduct a pre-bid conference for potential bidders. Prepare meeting agenda and minutes summary. • During the bidding process, provide information to and answer questions from potential bidders concerning the Project's construction documents. • Prepare addendums as necessary. • Prepare bid tabulation for this project. Check the bids for mathematical errors and/or bid irregularities. • Evaluate the bids and the qualifications of the apparent low bidders and advise the City as to the acceptability of the apparent low bidder. • Prepare of letter of recommendation for award of construction contract. • Attend and participate in City Council meeting to award the construction contract. Construction Administration Basic Services: • Prepare an agenda for the pre-construction conference. • Conduct a pre-construction conference for the project. • Prepare a summary of meeting minutes for the pre-construction conference and distribute to all attendees. • Review and respond accordingly to all submittals as required by the contract specifications. • Create RFP's and review and respond to RFI's. Page 4 of 7 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)-400-ARKK•www.arkkengineers.com• TX PE Firm No.13872 • Prepare change orders necessitated by field conditions. • Review the contractor's pay estimates, evaluate the completion of work and make payment recommendations to the City. • Visit the site at intervals appropriate to the various stages of construction to observe the progress and quality of executed work and to determine in general if such work is proceeding in accordance with the Contract Documents. • ARKK will not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractor(s) or the safety precautions and programs incident to the work of the Contractor(s). ARKK's effort will be directed toward providing a greater degree of confidence for the City that the completed work of Contractor(s) will conform to the Contract Documents, but ARKK will not be responsible for the failure of Contractor(s) to perform the work in accordance with the Contract Documents. During site visits and on the basis of on-site observations ARKK shall keep the City informed of the progress of the work, shall endeavor to guard the City against defects and deficiencies in such work and may disapprove or reject work failing to conform to the Contract Documents. • Conduct a final inspection of the Project and make a recommendation for Final Payment on the project. FEE Design Services - lump sum amount of: $75,950.00 Reproduction & Mileage Budget— not to exceed amount of: $ 1,000.00 Bid Phase Services- lump sum amount of: $ 3,300.00 Construction Administration Services— Not to exceed amount of: $ 18,300.00 Total Fee $98,550.00 ARKK Engineers, LLC will submit monthly progress invoices for all work completed to invoice date. Hourly Services will be based on the attached Rate Schedule. Additional Services beyond those described in the Scope of Services will be invoiced on the basis of the Rate Schedule and direct cost plus 10%. Mileage will be invoiced at the federal rate. No additional services beyond the scope of this proposal will be performed or invoiced without prior authorization from the City of Pearland. Page 5 of 7 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)-400-ARKK•www.arkkengineers.com • TX PE Firm No. 13872 SCHEDULE • Plans complete to 30%: 45 days from Notice to Proceed. • 60% Plans complete: 60 days from receiving City comments on the 30% phase • 90% Plans complete: 60 days from receiving City comments on the 30% phase • 100% Plans complete: 30 days from receiving City comments on the 90% phase ARKK Engineers appreciates the opportunity to submit this proposal and we look forward to continuing our work with the City of Pearland. Sincerely, ARKK Engineers, LLC. /Leititu taitswiLA: Madhu Kilambi, P.E. Senior Project Manager/ Principal Page 6 of 7 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)-400-ARKK•www.arkkengineers.com • TX PE Firm No. 13872 RATE SCHEDULE Employee Classification Billing Rate Project Principal $190/hour Senior Construction Manager $190/hour Senior Project Engineer $186/hour Project Engineer $135/hour Senior Designer $125/hour CADD Operator $ 90/hour Construction Technician $ 85/hour Reimbursable expenses will be charged at cost plus 10%. Mileage will be charged at the current IRS prevailing rate. Page 7 of 7 7322 Southwest Fwy Suite 1040 • Houston,TX 77074 • (713)-400-ARKK•www.arkkengineers.com • TX PE Firm No.13872 BAI RD 9711 S.Mason Rd. Ste. 125#326 133 GILROY & DIXON Richmond,Texas 77407 ( 5 www.bgdeng.com - r TBPE No. F-16575 April 23, 2019 David Kasper, P.E. ARKK Engineers, LLC 7322 Southwest Fwy, Suite 1040 Houston,TX 77074 Re: Professional Engineering Services Proposal for Cullen Regional Lift Station Odor Control & Rehabilitation Pearland,Texas B&G No. 154-0004 Rev. 0 Dear Dave: We appreciate the opportunity to present this proposal for electrical engineering services in connection with the Cullen Regional Lift Station Odor Control & Rehabilitation in Pearland,Texas. Project Understanding The existing lift station electrical system includes a pump control panel and manual transfer switch with quick connect for a portable generator. Improvements to the existing lift station include replacing pumps with larger capacity/higher horsepower pumps. The existing electrical service will be analyzed to confirm adequate ampacity for the new pumps. The existing control panel will be modified to accommodate the larger pumps as necessary. A new odor control unit will be installed with power fed from the control panel. A new emergency generator will be installed capable of operating the lift station during peak flow conditions. The existing manual transfer switch will be replaced with an automatic transfer. The generator will be natural gas depending on the availability of gas service from CenterPoint.The electrical and control system design will adhere to City of Pearland standards. Square D components will be used throughout the design. Based on our understanding of your project, the review and approval process, we prepared the following scope of services and fee proposal for your consideration. Scope of Services A. Electrical Design Phase Services 1. The electrical construction drawings shall include the following: Dave Kasper, P.E. Page 2 April 23, 2019 a. Electrical site layout depicting location of electrical equipment, conduit routing, and site lighting. b. Electrical one-line diagram and load analysis specifying electrical equipment sizes. c. Generator sizing calculations and fuel supply requirements d. Conduit schedule specifying conductor and conduit sizes. e. Electrical control schematics for the proposed equipment. f. Electrical details. 2. Deliverables a. 30% Review b. 60% Review c. 90% Review d. 100%signed and sealed construction drawings in electronic format (PDF). e. Electrical specifications in electronic format (PDF). f. Bid item descriptions for bid form. 3. Items Provided by Client a. AutoCAD drawings i. Site Layout ii. Border b. Structural design for generator slab (where required) B. Construction Phase Services 1. Review electrical shop drawings and submittals. 2. Review and comment on any Requests for Information (RFI). 3. Attend one (1) interim site inspection to observe construction. 4. Attend one (1) site visit to complete a final inspection and generate a punch list of deficient items of the electrical construction. 5. Interpret the intent of the plans via telephone or email. Proposed Fee A. Base Electrical Design Phase Services (Lump Sum) _ $8,500 B. Construction Phase Services (Lump Sum) _ $3,500 Special Considerations This proposal is based on the following special considerations: Dave Kasper, P.E. Page 3 April 23, 2019 1. Reimbursable expenses including outside services not performed by Baird Gilroy & Dixon, LLC personnel shall be provided and reimbursed at cost plus 10%. 2. If requested, Additional services may be provided on and hourly basis or at a negotiated fixed fee. Attached is our 2019 Schedule of Hourly Rates.These rates may be revised upon written notification in January of each year. 3. The proposed fees shall be considered in their entirety for the scope of services. Should you wish to contract with us for only a portion of the work, we reserve the right to negotiate individual scope items on their own merits. 4. This proposal shall be valid for sixty days from this date and may be extended upon approval by this office. We appreciate the opportunity to submit this proposal and look forward to working with you. An executed copy of this proposal will serve as our notice to proceed. Please return one copy to our office. Should you have any questions, please call. Sincere) Jon-Paul Dixon, P.E. Baird Gilroy& Dixon, LLC Principal \Projects\154\0004\Contracts\Proposal-City of Pearland Cullen LS Rehab.docx APPROVED BY: Signature Name and Title(Printed) Date ARKK Engineers, LLC Project No. Bi\i RD & 2002 Riverknoll Court dirs4C Richmond,Texas 77469 Y G I L RO (281)529-5005 ROY www.bairdgilroy.com ELECTRICAL ENGINEERS TBPE Firm No. 16575 SCHEDULE OF HOURLY RATES Effective January 2019 Subject to Annual Revision in January 2020 ENGINEERING PERSONNEL Electrical Staff Engineer $100 Electrical Project Engineer $125 Electrical Sr. Project Engineer $150 Electrical Project Manager $175 Officer—Principal $190 DESIGNER/DRAFTING PERSONNEL CAD Operator I $50 CAD Operator II $60 Designer I $80 Designer II $100 PROGRAMMING PERSONNEL Programmer I $100 Programmer II $125 Programmer III $150 ARKKENG-01 DTAPIA ACORO CERTIFICATE OF LIABILITY INSURANCE DAT5/8/2E D/YYYY) 5/8/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Securance Corporation Agency PAH/O,NNo,Ext):(713)977-6606 FAX 713 785-6722 3100 S Gessner Rd,Ste 560 ( (A/C,No):( ) Houston,TX 77063 Mass:info@securancecorp.com INSURER(S)AFFORDING COVERAGE NAIC S INSURER A:Valley Forge Insurance Company INSURED INSURER B:Continental Casualty-CNA ARKK Engineers, LLC INSURER C:Continental Ins Co-CNA James Andrews - 7322 S/W Frwy#1040 INSURER D:Hiscox Insurance Company,Inc. 10200 Houston,TX 77074 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTRINSD WVD (MM/DD/YYYY) (MMIDD/YYYY1 A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR 5085716164 12/17/2018 12/17/2019 DAMAGETORENTED 300,000 X X PREMISES(Ea occurrence) $ 10,000 MED EXP(Any one person) $ PERSONAL&ADV INJURY _$ 1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO- JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY _COMBIidentNED)IINGLELIMIT $ 1,000,000 ANY AUTO X X 5085716164 12/17/2018 12/17/2019 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY _ AUTOS SSWN BODILY INJURY(Per accident)_$ X AUTOS ONLY x roam PROPERTY acEciident)DAMAGE B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 EXCESS UAB CLAIMS-MADE X X 5085716276 12/17/2018 12/17/2019 AGGREGATE 3 1'000'000 DED X RETENTION$ 10,000 $ C WORKERS COMPENSATION Nr PER X PEATUTE. . ETH AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE Y/N X 5085716231 12/17/2018 12/17/2019 E.L.EACH ACCIDENT $ 1,000,000 Mand tory in NH)EXCLUDED? N/A 1,000,000 E.L.DISEASE-EA EMPLOYEE $ If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ D PROFESSIONAL URA130217318 11/14/2018 11/14/2019 LIMIT 2,000,000 D PROFESSIONAL URA130217318 11/14/2018 11/14/2019 AGGREGATE 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) SEE ATTACHED ADDENDUM Project:"Cullen Regional Lift Station Odor Control&Rehabilitation" CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof Pearland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 3519 Liberty Drive Pearland,TX 77581 — AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID:ARKKENG-01 DTAPIA LOC#: 1 ACORN ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Corporation Agency ARKK Engineers, LLC Securance Cor p g Y James Andrews POLICY NUMBER 7322 S/W Frwy#1040 SEE PAGE 1 Houston,TX 77074 CARRIER NAIC CODE SEE PAGE 1 SEE P 1 EFFECTIVE DATE:SEE PAGE 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance BLANKET ADDITIONAL INSURED WITH BLANKET WAIVER OF SUBROGATION FOR GENERAL LIABILITY AND AUTO LIABILITY AND FOLLOW FORM UMBRELLA LIABILITY WHERE REQUIRED IN A WRITTEN CONTRACT ACCORDING TO ALL POLICY TERMS, CONDITIONS,AND POLICY PROVISIONS. THE GENERAL LIABILITY AND AUTO LIABILITY COVERAGES INCLUDE PRIMARY AND NON-CONTRIBUTORY WORDING WITH 30 DAYS NOTICE OF CANCELLATION, EXCEPT FOR NON-PAYMENT OF PREMIUM, AND WHERE REQUIRED IN A WRITTEN CONTRACT IN ACCORDANCE TO POLICY PROVISIONS. THE WORKERS COMPENSATION POLICY INCLUDES BLANKET WAIVER OF SUBROGATION AND 30 DAYS NOTICE OF CANCELLATION ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD r BAI RD 9711 S.Mason Rd. Ste. 125#326 E3 GILROY DIXON Richmond,Texas 77407 5 www.bgdeng.com TBPE No. F-16575 April 23, 2019 David Kasper, P.E. ARKK Engineers, LLC 7322 Southwest Fwy, Suite 1040 Houston,TX 77074 Re: Professional Engineering Services Proposal for Cullen Regional Lift Station Odor Control & Rehabilitation Pearland,Texas B&G No. 154-0004 Rev. 0 Dear Dave: We appreciate the opportunity to present this proposal for electrical engineering services in connection with the Cullen Regional Lift Station Odor Control & Rehabilitation in Pearland,Texas. Project Understanding The existing lift station electrical system includes a pump control panel and manual transfer switch with quick connect for a portable generator. Improvements to the existing lift station include replacing pumps with larger capacity/higher horsepower pumps. The existing electrical service will be analyzed to confirm adequate ampacity for the new pumps. The existing control panel will be modified to accommodate the larger pumps as necessary. A new odor control unit will be installed with power fed from the control panel. A new emergency generator will be installed capable of operating the lift station during peak flow conditions. The existing manual transfer switch will be replaced with an automatic transfer. The generator will be natural gas depending on the availability of gas service from CenterPoint.The electrical and control system design will adhere to City of Pearland standards. Square D components will be used throughout the design. Based on our understanding of your project, the review and approval process, we prepared the following scope of services and fee proposal for your consideration. Scope of Services A. Electrical Design Phase Services 1. The electrical construction drawings shall include the following: Dave Kasper, P.E. Page 2 April 23, 2019 a. Electrical site layout depicting location of electrical equipment, conduit routing, and site lighting. b. Electrical one-line diagram and load analysis specifying electrical equipment sizes. c. Generator sizing calculations and fuel supply requirements d. Conduit schedule specifying conductor and conduit sizes. e. Electrical control schematics for the proposed equipment. f. Electrical details. 2. Deliverables a. 30% Review b. 60% Review c. 90% Review d. 100%signed and sealed construction drawings in electronic format(PDF). e. Electrical specifications in electronic format (PDF). f. Bid item descriptions for bid form. 3. Items Provided by Client a. AutoCAD drawings i. Site Layout ii. Border b. Structural design for generator slab (where required) B. Construction Phase Services 1. Review electrical shop drawings and submittals. 2. Review and comment on any Requests for Information (RFI). 3. Attend one (1) interim site inspection to observe construction. 4. Attend one (1) site visit to complete a final inspection and generate a punch list of deficient items of the electrical construction. 5. Interpret the intent of the plans via telephone or email. Proposed Fee A. Base Electrical Design Phase Services (Lump Sum) _ $8,500 B. Construction Phase Services (Lump Sum) _ $3,500 Special Considerations This proposal is based on the following special considerations: Dave Kasper, P.E. Page 3 April 23, 2019 1. Reimbursable expenses including outside services not performed by Baird Gilroy & Dixon, LLC personnel shall be provided and reimbursed at cost plus 10%. 2. If requested, Additional services may be provided on and hourly basis or at a negotiated fixed fee. Attached is our 2019 Schedule of Hourly Rates.These rates may be revised upon written notification in January of each year. 3. The proposed fees shall be considered in their entirety for the scope of services. Should you wish to contract with us for only a portion of the work, we reserve the right to negotiate individual scope items on their own merits. 4. This proposal shall be valid for sixty days from this date and may be extended upon approval by this office. We appreciate the opportunity to submit this proposal and look forward to working with you. An executed copy of this proposal will serve as our notice to proceed. Please return one copy to our office. Should you have any questions, please call. Sincere) Jon-Paul Dixon, P.E. Baird Gilroy& Dixon, LLC Principal \Projects\154\0004\Contracts\Proposal-City of Pearland Cullen LS Rehab.docx APPROVED BY: Signature Name and Title (Printed) Date ARKK Engineers, LLC Project No. RA I RD & 2002 Ri ll Court Richmond,Texas 77469 1M IL Ox (281)529-5005 www.bairdgilroy.com ELECTRICAL ENGINEERS TBPE Firm No. 16575 SCHEDULE OF HOURLY RATES Effective January 2019 Subject to Annual Revision in January 2020 ENGINEERING PERSONNEL Electrical Staff Engineer $100 Electrical Project Engineer $125 Electrical Sr. Project Engineer $150 Electrical Project Manager $175 Officer—Principal $190 DESIGNER/DRAFTING PERSONNEL CAD Operator I $50 CAD Operator II $60 Designer I $80 Designer II $100 PROGRAMMING PERSONNEL Programmer I $100 Programmer II $125 Programmer III $150 Cullen Regional Lift Station Rehabilitation City of Pearland MANHOUR ESTIMATE DATE: 5/1/2019 Sr.Project Senior CADD Construction Principal Engineer Designer Operator Tech TOTAL TOTAL HOURS COST TASK DESCRIPTION $190 $186 $125 $90 $85 DESIGN PHASE 1 Project Kickoff Meeting 4 4 8 $1,504 2 Project Progress Meetings 8 8 16 $3,008 Review existing drawings,maps,master planning documents,GIS database,and 3 available As-Built drawings provided by the City. 8 8 $1,488 Perform site visits to identify surface features such as landscaping,utility markers, pipeline markers,structures,and other apparent items that may impact the design and 4 construction of the project. 6 6 S1,116 5 Gather information on odor control units&present options to the City 12 12 $2,232 6 Coordinate with electrical engineering subconsultant 6 _ 6 $1,116 7 Provide estimated construction costs-30%Level 4 _ 4 $744 8 Provide estimated construction costs-60%Level 4 4 0744 9 Provide estimated construction costs-90%Level 4 4 $744 10 Provide estimated construction costs-100%Level 2 2 $372 11 Determination of replacement pump make,model,curve&present to City 8 _ 8 $1,488 12 Develop lift station bypass pumping plan 4 4 $744 13 Prepare Project Specifications-Front End Contracts 8 _ 8 $1,488 14 Prepare Project Specifications-Civ.&Mechanical Technical Specifications 2 32 34 $6,332 15 Prepare Project Specifications-Electrical Specifications 16 _ 16 52,976 16 OA/QC-30%/60%/90%&100% 12 3 15 $2,838 17 Meet with Contractors regarding Constructability Review-T Lock&Wall Liner 4 4 _ 8 $1,504 18 Meet with Contractors regarding Constructability Review-Odor Control 8 8 $1,488 DESIGN DRAWINGS 19 Cover Sheet/Vicinity Map 1 2 4 7 $796 20 General Notes 2 4 4 10 $1,232 21 Mechanical Plan-Pump,piping,and valve replacement 12 6 32 50 $5,862 22 Mechanical Plan-Odor Control Plan 12 6 16 34 $4,422 23 Mechanical Plan-Lift Station Wet Well Rehabilitation 12 6 16 34 $4,422 24 Lift Station Pipe Recoating Plan 6 6 16 28 $3,306 25 Generator Slab Plan and Detail 8 6 12 26 $3,318 26 Bypass Pumping Plan 126 16 34 $4,422 27 Lift Station Rehabilitation Details 1 6 12 20 38 $4,416 28 Lift Station Rehabilitation Details 2 6 12 20 38 $4,416 29 Electrical Plans-Generator Design 1 8 2 8 18 $2,458 30 Electrical Plans-Generator Design 2 8 2 8 18 $2,458 31 Electrical Plans-Pump Wiring&Reconnections 8 2 8 18 $2,458 DESIGN PHASE TOTALS 30I 242 72 I 1 180 0 524 $75,912 Sr.Project Senior CADD Construction BID PHASE Principal Engineer Designer Operator Tech 32 Notify local contractors specializing in lift station work on the project 1 1 $186 Conduct a pre-bid conference for potential bidders.Prepare meeting agenda and 33 minutes summary 2 4 _ 6 $1,124 provide information to and answer questions from potential bidders concerning the 34 Project's construction documents 4 4 $744 35 Prepare addendums as necessary 1 _ 1 $186 Prepare bid tabulation for this project.Check the bids for mathematical errors and/or 36 bid irregularities 4 4 $340 Evaluate the bids and the qualifications of the apparent low bidders and advise the City 37 as to the acceptability of the apparent low bidder 2 2 $372 38 Prepare of letter of recommendation for award of construction contract 2 - 2 $372 39 Attend and participate in City Council meeting to award the construction contract 0 $0 BID PHASE TOTALS 2 14 0 0 4 20 $3,324 Sr. Construction Sr.Project Senior CADD Construction Manager Engineer Designer Operator Tech CONSTRUCTION ADMINISTRATION PHASE 40 Prepare Pre-Construction Meeting Agenda 2 4 6 $712 41 Attend Pre-Construction Conference 4 4 8 $1,504 42 Attend Progress Meetings-3 meetings 12 12 24 $4,512 43 Submittal Review 2 6 24 32 $3,536 44 City Staff Field Support 8 4 4 16 $2,604 45 field Meetings-2 Meetings 8 8 $1,520 46 Review and Approve Pay Estimates 2 8 10 $1,052 47 Substantial Walk Through 4 4 $744 48 Final Walkthrough 4 4 $744 49 Review and Approve Final Pay Estimate 1 4 6 11 $1,444 CONSTRUCTION ADMINISTRATION PHASE TOTALS 35 42 0 0 46 123 $18,372 SCHEDULE • Plans complete to 30%: 45 days from Notice to Proceed. • 60% Plans complete: 60 days from receiving City comments on the 30% phase • 90% Plans complete: 60 days from receiving City comments on the 30% phase • 100% Plans complete: 30 days from receiving City comments on the 90% phase