R2019-077 2019-05-13 RESOLUTION NO. R2019-77
A Resolution of the City Council of the City of Pearland, Texas, renewing a
contract for cleaning services(City Facilities)with A&A Cleaning Services, in
the estimated amount of$389,393.00, beginning June 1, 2019 through May 31,
2020.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City previously awarded a contract bid for custodial services.
Section 2. That the City Council hereby renews a contract with A&A Cleaning Services,
in the estimated amount of $389,393.00.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for custodial services.
PASSED, APPROVED and ADOPTED this the 13th day of May, A.D., 2019.
.)0'1-i i (-i
TOM REID
MAYOR
ATTEST:
•O
I - ,00aLiii,,,
1.
NGdi T "M' _" .
ITY S RETAR
APPROVED AS TO FORM:
OeLt ___OrA-----'
DARRIN M. COKER
CITY ATTORNEY
Bid# 0217-18 ATTACHMENT A
Title Custodial Services at City Facilities Annual Contract FY 2019-2020
Scope of Services Price List
A&A Cleaning Services
Line Description UOM QTY Unit Extended
1 CUSTODIAL SERVICES AT CITY FACILITIES $241,397.48
1.1 Animal Control Month 12 $595.00 $7,140.00
1.2 City Hall Month 12 $3,831.25 $45,975.00
1.3 Community Center Month 12 $2,538.75 $30,465.00
1.4 Tom Reid Library-Based on Current Status Month 12 $2,066.67 $24,800.04
1.5 Facility Management Office Month 12 $283.34 $3,400.08
1.6 Fire Administration Month 12 $1,665.59 $19,987.08
1.7 Public Works Annex Month 12 $325.00 $3,900.00
1.8 Fleet Maintenance Month 12 $650.00 $7,800.00
1.9 Melvin Knapp Activity Center Month 12 $1,383.75 $16,605.00
1.10 Pearland Rec Center&Natatorium Month 12 $0.00 $0.00
1.11 Parks Maintenance Month 12 $595.00 $7,140.00
1.12 Public Works Service Center Month 12 $1,009.59 $12,115.08
1.13 Traffic Operations&Maintenance Month 12 $410.00 $4,920.00
1.14 Westside Events Center Month 12 $791.67 $9,500.04
1.15 Westside Library Month 12 $1,213.34 $14,560.08
1.16 Convention&Visitors Bureau Month 12 $270.84 $3,250.08
CA1' Hill House Engineering Trailer Month 12 $325.00 $3,900.00
CA1* Public Safety Building Jail Month 12 $950.00 $11,400.00
CA2** Dolores Fenwick Nature Center Month 12 $850.00 $10,200.00
CA3***Additional Hill House Engineering Trailer Month 12 $300.00 $3,600.00
CA3***City Hall Window wall cleaning Qtr 4 $185.00 $740.00
CUSTODIAL SERVICES AT RECREATION
2 CENTER AND NATATORIUM $94,775.24
2.1 Recreation Center and Natatorium,Per Month Month 12 $6,406.25 $76,875.00
CA1' Additional Room-2nd Floor Buildout Room Month 12 $150.00 $1,800.00
Porter/Custodian to Provide Extra Services,As
2.2 Needed,Per Hour** Hour 750 $16.75 $12,562.50
Strip,Wash and Wax Vinyl Composition Tile
2.3 (VCT)Flooring,As Needed,Per Square Foot Sq Ft 4971 $0.13 $646.23
Strip,Wash and Wax Resilient Stone Flooring,
2.4 As Needed,Per Square Foot Sq Ft 10535 $0.13 $1,369.55
Shampoo Carpet Flooring. As A Possible
2.5 Extra/Separate Service,As Needed Sq Ft 4558 $0.12 $546.96
Vacuum Track Flooring. Pricing As A Possible
2.6 Extra/Separate Service,As Needed Sq Ft 9401 $0.00 $0.00
2.7 Clean All Exterior Windows of RCN Lot 1 $975.00 $975.00
QUARTERLY FLOOR CLEANING AT FIRE
3 STATIONS $35,220.00
3.1 Fire Station#1 Qtr 4 $1,000.00 $4,000.00
3.2 Fire Station#2 Qtr 4 $2,385.00 $9,540.00
3.3 Fire Station#3 Qtr 4 $3,180.00 $12,720.00
3.4 Fire Station#4 Qtr 4 $1,100.00 $4,400.00
3.5 Fire Station#5 Qtr 4 $1,140.00 $4,560.00
4 SPECIAL EVENTS-AS NEEDED $19,050.00
4.1 RCN:Full Multi-Purpose Room EA 6 $100.00 $600.00
4.2 RCN:One Section of Multi-Purpose Room EA 6 0* $0.00
RCN:Basketball Court;1 Court;1/2 of the Gym
4.3 Space EA 6 $100.00 $600.00
RCN:Basketball Court;2 Courts;Entire Gym
4.4 Space EA 6 $200.00 $1,200.00
4.5 RCN:Activity Room EA 6 $100.00 $600.00
4.6 RCN:Lounge EA 6 $25.00 $150.00
4.7 RCN:Rec Room EA 6 $75.00 $450.00
4.8 RCN-Porter Service EA 10 0* $0.00
4.9 Natatorium EA 10 0* $0.00
4.10 Natatorium- Porter Service EA 10 0* $0.00
4.11 Westside Event Center** EA 87 $150.00 $13,050.00
4.12 Westside Event Center-Porter Service EA 4 0* $0.00
4.13 Melvin Knapp Activity Center EA 10 0* $0.00
4.14 Melvin Knapp Activity Center-Porter Service EA 5 0* $0.00
Tom Reid-After Expansion(adding
5 approximately 8,600 square feet) EA 12 $200.00 $2,400.00
Vendor bid states this is part of the hourly rate.
2.2,4.11 are estimated hours and events.based
** on past trends.
CA1' Contract Amendment#1
CA2** Contract Amendment#2
CAW**Contract Amendment#3
,� P City of Pearland
0 `9, 3519 Liberty Drive
G Pearland, TX 77581
TI \ AS
fs/
General Services Contract
This Contract(Contract)is made between the City of Pearland,Texas(City),
and Contractor. The City and Contractor agree to the terms and conditions of this Contract, which
consists of the following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
I. Summary of Contract Terms.
Contractor: A&A Cleaning Services
2810 Wagon Trail
Pearland, TX 77584
Description of Services: Contractor will provide custodial services at City Facilities, per the
specifications of Bid #0217-18, City Council Resolution R2019-77.
Contract Type: Unit Price Contract, Estimated Amount of$389,393.
Effective Date: June 01, 2019
Termination Date: May 31, 2020
Renewal: No renewal options remaining.
II. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY O PEAR ND: CONTR OR:
IOWdget/Purchasing Manager Date Title: 0
Date: S -1S -- GA
'Signed by: Date:
`City Manager
' Assistant City Manager
Director
Superintendent/Manager
`Contract Signature Authority: Superintendent/Manager-$5,999 or less
Director- $6,000 to $30,000
City Manager/Assistant City Managers- $30,001 to $50,000
City Council Resolution - $50,000+
Page 1 of 5
Ill. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as
described in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing. The City shall pay
Contractor for the Services in accordance with the terms of this Contract, but all payments to
be made by the City to Contractor, including the time of payment and the payment of interest
on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the
Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract
as provided in this paragraph if the other party fails to comply with its terms. The
party alleging the default will give the other party notice of the default in writing citing
the terms of the Contract that have been breached and what action the defaulting
party must take to cure the default. If the party in default fails to cure the default as
specified in the notice, the party giving the notice of default may terminate this
Contract by written notice to the other party, specifying the date of termination.
Termination of this Contract under this paragraph does not affect the right of either
party to seek remedies for breach of the Contract as allowed by law, including any
damages or costs suffered by either party.
(3) Multi-Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required
Contract payment for that successive fiscal year and there are no funds from the City's
sale of debt instruments to make the required payment, then this Contract
automatically terminates at the beginning of the first day of the City's successive fiscal
year of the Contract for which the City has not appropriated funds or otherwise
provided for funds to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual
or compensatory damages, loss, or costs arising from the performance of this Contract or
that provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for
defending against and liable for paying any claim, suit, or judgment for damages, loss, or
costs arising from that party's negligent acts or omissions in the performance of this Contract
in accordance with applicable law. This provision does not affect the right of either party to
Page 2 of 5
this Contract who is sued by a third party for acts or omissions arising from this Contract to
bring in the other party to this Contract as a third-party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written
consent of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas
and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction
located in or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations, or contracts, either written
or oral. This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to
supervise, direct, or control the Contractor or Contractor's officers or employees in the
means, methods, or details of the work to be performed by Contractor under this Contract.
The City and Contractor agree that the work performed under this Contract is not inherently
dangerous, that Contractor will perform the work in a workmanlike manner, and that
Contractor will take proper care and precautions to insure the safety of Contractor's officers
and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action, to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties. The parties will each pay one-
half of the mediator's fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or
be entitled to an award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract
are part of this Contract. Any provision contained in the Contractor's Additional Contract Documents
that conflicts with this Contract shall have no legal effect.
A. Contractor's Additional Contract Documents:
1. The contractor's response to Bid #0217-18 shall be construed as additional contract
documents.
2. Executed Contractor Insurance Requirements & Agreement (required insurance
certificate[s] shall be in possession of City at actual commencement of work).
3. Janitorial Bond
B. City's Additional Contract Documents:
1. Scope of Services as listed on the attached.
Page 3 of 5
EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services shall consist of the contractor providing custodial services at City Facilities, per
the specifications of Bid #0217-18, City Council Resolution R2019-77. Pricing is as follows per
contractor's response to the same, as listed below:
Line Description UOM QTY Unit Price
CUSTODIAL SERVICES AT CITY
1 FACILITIES
1.1 Animal Control Month 12 $595.00
1.2 City Hall Month 12 $3,831.25
1.3 Community Center Month 12 $2,538.75
Tom Reid Library- Based on Current
1.4 Status Month 12 $2,066.67
1.5 Facility Management Office Month 12 $283.34
1.6 Fire Administration Month 12 $1,665.59
1.7 Public Works Annex Month 12 $325.00
1.8 Fleet Maintenance Month 12 $650.00
1.9 Melvin Knapp Activity Center Month 12 $1,383.75
1.10 Pearland Rec Center& Natatorium Month 12 $0.00
1.11 Parks Maintenance Month 12 $595.00
1.12 Public Works Service Center Month 12 $1,009.59
1.13 Traffic Operations & Maintenance Month 12 $410.00
1.14 Westside Events Center Month 12 $791.67
1.15 Westside Library Month 12 $1,213.34
1.16 Convention &Visitors Bureau Month 12 $270.84
CA1* Hill House Engineering Trailer Month 12 $325.00
CA1* Public Safety Building Jail Month 12 $950.00
CA2** Dolores Fenwick Nature Center Month 12 $850.00
CA3*** Additional Hill House Engineering Trailer Month 12 $300.00
CA3*** City Hall Window wall cleaning Qtr 4 $185.00
CUSTODIAL SERVICES AT
RECREATION CENTER AND
2 NATATORIUM EST.QTY
Recreation Center and Natatorium, Per
2.1 Month Month 12 $6,406.25
CA1* Additional Room -2nd Floor Buildout Room Month 12 $150.00
Porter/Custodian to Provide Extra Services,
2.2 As Needed, Per Hour** Hour 750 $16.75
Strip,Wash and Wax Vinyl Composition
Tile (VCT) Flooring, As Needed, Per
2.3 Square Foot Sq Ft 4971 $0.13
Strip,Wash and Wax Resilient Stone
2.4 Flooring, As Needed, Per Square Foot Sq Ft 10535 $0.13
Shampoo Carpet Flooring. As A Possible
2.5 Extra/Separate Service, As Needed Sq Ft 4558 $0.12
Vacuum Track Flooring. Pricing As A
Possible Extra/Separate Service, As
2.6 Needed Sq Ft 9401 $0.00
2.7 Clean All Exterior Windows of RCN Lot 1 $975.00
QUARTERLY FLOOR CLEANING AT FIRE
3 STATIONS QTY
3.1 Fire Station#1 Qtr 4 $1,000.00
Page 4 of 5
3.2 Fire Station#2 Qtr 4 $2,385.00
3.3 Fire Station#3 Qtr 4 $3,180.00
3.4 Fire Station #4 Qtr 4 $1,100.00
3.5 Fire Station#5 Qtr 4 $1,140.00
4 SPECIAL EVENTS-AS NEEDED EST. QTY
4.1 RCN: Full Multi-Purpose Room EA 6 $100.00
4.2 RCN: One Section of Multi-Purpose Room EA 6 0*
RCN: Basketball Court; 1 Court; 1/2 of the
4.3 Gym Space EA 6 $100.00
RCN: Basketball Court; 2 Courts; Entire
4.4 Gym Space EA 6 $200.00
4.5 RCN: Activity Room EA 6 $100.00
4.6 RCN: Lounge EA 6 $25.00
4.7 RCN: Rec Room EA 6 $75.00
4.8 RCN - Porter Service EA 10 0*
4.9 Natatorium EA 10 0*
4.10 Natatorium - Porter Service EA 10 0*
4.11 Westside Event Center** EA 87 $150.00
4.12 Westside Event Center- Porter Service EA 4 0*
4.13 Melvin Knapp Activity Center EA 10 0*
Melvin Knapp Activity Center- Porter
4.14 Service EA 5 0*
Tom Reid -After Expansion (adding
5 approximately 8,600 square feet) EA 12 $200.00
Vendor bid states this is part of the hourly
* rate.
2.2 , 4.11 are estimated hours and events.
** based on past trends.
CA1* Contract Amendment#1
CA2** Contract Amendment#2
CA3*** Contract Amendment#3
Page 5 of 5
RESOLUTION NO. R2019-77
A Resolution of the City Council of the City of Pearland, Texas, renewing a
contract for cleaning services(City Facilities)with A&A Cleaning Services,in
the estimated amount of$375,753.00, beginning April 24, 2019 through April
23, 2020.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City previously awarded a contract bid for custodial services.
Section 2. That the City Council hereby renews a contract with A&A Cleaning Services,
in the estimated amount of$375,753.00.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for custodial services.
PASSED, APPROVED and ADOPTED this the 8th day of April, A.D., 2019.
PPDJo �.rTOM
REID
MAYOR 46 RDA'
ATTEST:
YOUNG LORFING, TRMC
CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Bid# 0217-18 EXHIBIT A
Title Custodial Services at City Facilities Annual Contract FY 2019-2020
A&A Cleaning Services
Line Description UOM QTY Unit Extended
1 CUSTODIAL SERVICES AT CITY FACILITIES 1 $227,757.48
1.1 Animal Control Month 12 '$595.00 $7,140.00
1.2 City Hall Month 12 $3,331.25 $39,975.00
1.3 Community Center Month 12 $2,263.75 $27,165.00
1.4 Tom Reid Library-Based on Current Status Month 12 $2,066.67 $24,800.04
1.5 Facility Management Office Month 12 $283.34 $3,400.08 '
1.6 Fire Administration Month 12 $1,665.59 $19,987.08
1.7 Public Works Annex • Month 12 $325.00 $3,900.00
1.8 Fleet Maintenance Month 12 $650.00 $7,800.00
1.9 Melvin Knapp Activity Center Month 12 $1,383.75 $16,605.00
1.10 Pearland Rec,Center&Natatorium Month 12 $0.00 $0.00
1.11 Parks Maintenance Month 12 $595.00 $7,140.00
1.12 Public Works Service Center Month 12 $1,009.59 $12,115.08
1.13 Traffic Operations&Maintenance Month 12 $410.00 $4,920.00 I
1.14 Westside Events Center Month 12 $791.67 $9,500.04
1.15 Westside Library Month 12 $1,213.34 $14,560.08
1.16 Convention&Visitors Bureau Month 12 $270.84 $3,250.08
CA1* Hill House Engineering Trailer Month 12 $325.00 $3,900.00
CA1* Public Safety Building Jail Month 12 $950.00 $11,400.00
CA2** Dolores Fenwick Nature Center Month •12 $850.00 $10,200.00
CUSTODIAL SERVICES AT RECREATION
2 CENTER AND NATATORIUM 1 $94,775.24
2.1 Recreation Center and Natatorium,Per Month Month 12 $6,406.25 $76,875.00
CA1* Additional Room-2nd Floor Buildout Room Month 12 $150.00 $1,800.00
Porter/Custodian to Provide Extra Services,As
2.2 Needed,Per Hour** Hour 750 $16.75 $12,562.50
Strip,Wash and Wax Vinyl Composition Tile
2.3 (VCT)Flooring,As Needed,Per Square Foot Sq Ft 4971 $0.13 $646.23
Strip,Wash and Wax Resilient Stone Flooring,
2.4 As Needed,Per Square Foot Sq Ft 10535 $0.13 $1,369.55
Shampoo Carpet Flooring. As A Possible
2.5 Extra/Separate Service,As Needed Sq Ft 4558 $0.12 $546.96
Vacuum Track Flooring. Pricing As A Possible •
2.6 Extra/Separate Service,As Needed Sq Ft 9401 $0.00 $0.00
2.7 Clean All Exterior Windows of RCN Lot 1 $975.00 $975.00 .
QUARTERLY FLOOR CLEANING AT FIRE
3 STATIONS 1 $35,220.00 '
3.1 Fire Station#1 Qtr 4 $1,000.00 $4,000.00
3.2 Fire Station#2 Qtr '4 $2,385.00 $9,540.00
3.3 Fire Station#3 Qtr 4 $3,180.00 $12,720.00
3.4 Fire Station#4 Qtr 4 $1,100.00 $4,400.00
3.5 Fire Station#5 Qtr 4 $1,140.00 $4,560.00 I
4. - SPECIAL EVENTS-AS NEEDED 1 '$18,000.00
4.1 RCN:Full Multi-Purpose Room EA 6 $100.00 $600.00
4.2 RCN:One Section of Multi-Purpose Room EA 6 0* $0.00
RCN:Basketball Court;1 Court;1/2 of the Gym
4.3 Space EA 6 $100.00 $600.00
RCN:Basketball Court;2 Courts;Entire Gym
4.4 Space EA 6 $200.00 $1,200.00 '
4.5 RCN:Activity Room EA 6 $100.00 $600.00
4.6 RCN:Lounge EA 6 $25.00 $150.00
4.7 RCN:Rec Room EA 6 $75.00 $450.00
4.8 RCN-Porter Service EA 10 0* $0.00
4.9 Natatorium EA 10 0* $0.00
4.10 Natatorium- Porter Service ' EA 10 0* $0.00 ,
4.11 Westside Event Center** EA 80 $150.00 $12,000.00
4.12 Westside Event Center-Porter Service EA 4 0* $0.00
4.13 Melvin Knapp Activity Center EA 10 0* $0.00
4.14 Melvin Knapp Activity Center-Porter Service EA 5 0* $0.00
Tom Reid-After Expansion(adding •
5 approximately 8,600 square feet) EA 12 $200.00 $2,400.00
FY 2019-2020 Estimated Total $375,752.72
* Vendor bid states this is part of the hourly rate.
** 2.2 and 4.11 are estimated hours and events
CA1* Contract Amendment#1
CA2** Contract Amendment#2