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1992-01-27 CITY COUNCIL REGULAR MEETING MINUTES244 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEAR - LAND, TEXAS, HELD ON JANUARY 27, 1992, AT 7:30 P. M. IN THE COUNCIL CHAFERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS The meeting was called to order with the following present: Mayor Mayor Pro Tem/Councilmember Councilmember Councilmember Councilmember Councilmember City Manager Administrative Assistant City Attorney City Secretary INVOCATION AND PLEDGE OF ALLEGIANCE C. V. Coppinger D. A. Miller Benny Frank Randy Weber Joy Colson William Wolff James DeShazer Glen Erwin Lester Rorick Pat Jones The invocation was given by Councilmember Weber. The Pledge of Alle- giance was led by Councilmember Frank. APPROVAL OF MINUTES It was moved by Councilmember Colson, seconded by Councilmember Mill- er, that the Minutes of the Special Meeting of January 13, 1992, be approved as presented. Motion passed 5 to 0. It was moved by Councilmember Wolff, seconded by Councilmember Colson, that the Minutes of the Regular Meeting of January 13, 1992, be ap- proved as submitted. Motion passed 5 to 0. MAYOR'S ACTIVITY REPORT Mayor Coppinger, with the assistance of Councilmember Wolff, presented a proclamation to Mr. Lloyd Yost in honor of his retirement after more than fifty years service from Brazoria County Drainage District No. 4. Mr. and Mrs. Yost accepted the proclamation as Mayor Coppinger pro- claimed January 31 as "Lloyd Yost Day." Mr. Yost recalled some of the earlier days of the Pearland area. Mayor Coppinger also proclaimed Tuesday, February 4th, as "My Heart Belongs to Pearland Day." Representatives of the Clean Pearland Organization were on hand to accept the proclamation and issue an invitation to all to attend their award meeting on the 4th at the Community Center. COUNCIL ACTIVITY REPORTS a Councilmember Wolff reported his attendance that morning at the Drain- age District's meeting where this board requested that the City fur- nish them with the necessary hold harmless agreement before they order culverts to be installed on Barry Rose Road adjacent to the new apart- ment project and before they begin construction of the storm sewer along Orange Street. On January 21 Councilmember Colson attended the Library Board meeting and reported that our library surpassed all other libraries in the county for the November and December circulation figures. Mrs. Colson 245 advised them of the available space on the third floor which was mentioned at the last Council meeting and reported that the Board expressed that this would not be feasible to them as it was detached space. However, Mrs. Colson continued, the library will need to expand in the near future and asked that this project be included in our long range goals with planning beginning this year. Councilmember Miller reported his attendance at the Brazoria County Cities Association meeting in Alvin on January 15th. Mr. Miller reported on the workshop with Mr. Chris Hartung on January 23rd. On January 25th he attended the Pearland/Hobby Chamber of Commerce ban- quet and commended the Chamber and all who took part. r- Councilmember Frank reported on the progress of the storage area to be used as a Records Center on the third floor and related that he dis- cussed figures for the live load with the architect for the building. Mr. Frank stated that he attended a meeting last Friday morning held by the Chamber of Commerce where the latest correspondence generated by the FEMA maps on Clover Field was discussed. On that same day,.. Councilmember Frank met with a representative from Best Waste and Staff members where matters relating to Best Waste were discussed. Later that day, Mr. Frank reported, he met with representatives of senior citizen groups regarding the use of the Melvin Knapp Activity Building which seemed to be successful. That same day, Councilmember Frank met with the contractor and several citizens at the Melvin Knapp Building where they viewed the progress of the expansion of the facil- ity which is coming along well. Mr. Frank discussed the roof leaks at the old City Hall site. The Garland Company, he reported, has sur- veyed this building and suggested a price of $38,000.00 to repair it. In closing, Councilmember Frank asked Council's permission to attend meetings on the study of the master plan of Clover Field Airport. Mayor Coppinger asked for Council's concurrence to approve Mr. Frank's attendance and stated that if Councilmember Frank did not attend, he, as a private citizen, would attend the meetings. Councilmember Miller objected to any continued involvement in this matter as the Council has in the past, more than once, voted not to participate in this project. Mayor Coppinger asked for a show of hands to approve Councilmember Frank's attendance at these meetings. No hands were shown and Mayor Coppinger implied that he would pursue this matter as an interested individual. Councilmember Weber reported his attendance at the BCCA meeting in Alvin. Mr. Weber commented on the employee classification workshop on January 23rd with Mr. Hartung and expressed the hope that some of the suggestions made by Mr. Hartung would, in the future, come from upper management rather than having to pay an outside consultant. In clos- ing, Councilmember Weber reported he, too, had been contacted about the Clover Field issue and stated he, like Councilmember Miller, did not feel the City needed an official representative at these meetings. DEPARTMENTAL REPORTS Chief Hogg reported on a Chaplain's program he is implementing soon. Three area pastors were introduced and each spoke briefly of his participation in the program. It was suggested this program be made available to all religious organizations in the City and Chief Hogg responded that he had invited all but received no response from some. Clean Pearland Coordinator Barbara Lenamon introduced the special h team hired under our recent EPA projects grant. They are Nydia Ra- fols-Blair, Environmental Scientist, Chris Lovett, Environmental Manager, and Diane Lewis, Administrative Assistant. Each addressed the Council with their plans for the coming year. City Manager DeShazer reported on a meeting with School representa- tives where the annexation of the land surrounding one of the proposed school sites was discussed. City Manager DeShazer reported on the success of the Christmas tree 246 chipping project. It was suggested notice of this activity be printed on the City water bills next November and December. City Manager DeShazer informed that the Country Club Drive bridge project is complete with clean-up now in progress. City Manager DeShazer reported that interviews will begin in the morning for the position of City Engineer. Mayor Coppinger asked City Attorney Lester Rorick to report on a lawsuit recently filed upon the elected body. Mr. Rorick affirmed that two individuals had filed a suit against the elected officials and the Golfcrest Country Club for action taken on a recent zone change request. Sewell and Riggs, the firm who will handle this litigation, have filed a motion to remove this action to federal court and plan to ask for dismissal under legislative immunity. MAYOR'S ACTIVITY REPORT: Continued Mayor Coppinger praised the Exchange Club for their efforts in prbvid ing flood relief to lower Brazoria County and asked Deloris Fenwick, Exchange member, to comment on the donations sent to the stricken area. It was reported that these charitable actions were seen on television channels 13 and 26. Mayor Coppinger inquired of the status of the submittal of the audit by the independent auditor. City Manager DeShazer responded that a meeting will be held in the morning with the auditor and the report will be on the February 10th agenda. Mayor Coppinger informed that a replacement is needed to serve instead of David Smith as a liaison to the Council on the Clear Creek Water- shed Committee. It was the consensus of the Council that Councilmem- ber Randy Weber would serve in this capacity. Mayor Coppinger called attention to Doyle Granad's resignation from Municipal Utility District No. 6, asking that Mr. Granad be sent a letter of appreciation and that the Council keep a replacement member in mind. Mayor Coppinger called a workshop for February 3rd at 6:00 P. M. Mayor Coppinger asked City Manager DeShazer to comment on the recent correspondence received concerning the grant at McLean Park. Mr. DeShazer stated that we are not eligible at this time for funding but the City will look at what it can do without funding in the meantime and expressed the desire that this item be discussed at the workshop scheduled for February 3rd. Councilmember Miller, Park Board liaison, cautioned not to spend the funds needed to match the grant funds when they become available and stated the Park Board is ready to make some recommendations. A street allowing egress to the Park, as well as a parking lot and restrooms, were discussed as priorities. CITIZENS 1. John M. Vincent, 1103 Chesterwood. Mr. Vincent presented a petition from concerned homeowners in the Sunset Meadows Subdivision. Mr. Vincent expressed his concern over the safety of the intersection of Sunset Meadows and FM 518. When coming out of the subdivision and looking to the left, there is a bridge that obstructs the view and presents a dangerous situation, Mr. Vincent related. Council discussed with Mr. Vincent the solutions to this problem and the means to have the State Highway Department, which is responsible for signal lights along FM 518, made aware of the hazard. 2. Carol Thelan, 4802 Elm. Ms. Thelan commented on the recy- cling center on Old Alvin Road near the EMS building. A letter has been received from Best Waste, Inc. which handles 247 the containers and processes the recyclables. They have substantially increased the fees charged to the City and Council discussed these changes with Ms. Thelan. MEETING RECESSED AT 8:53 P. M. MEETING RECONVENED AT 9:09 P. M. DOCKETED PUBLIC HEARINGS: None UNFINISHED BUSINESS: None NEW BUSINESS REAPPOINTMENT OF TWO MEMBERS TO THE LIBRARY BOARD FOR THREE YEAR TERMS Councilmember Colson, Library liaison, reported that these two board members have served well and are willing to be reappointed. It was moved by Councilmember Colson, seconded by Councilmember Weber, that Nancy Sallee and David Beckman be reappointed to three year terms on the Library Board. Motion passed 5 to 0. REAPPOINTMENT OF ONE MEMBER TO THE ELECTRICAL BOARD FOR A TWO YEAR TERM City Manager DeShazer informed that Mr. Brooks is willing to be reap- pointed to the Electrical Board. It was moved by Councilmember Frank, seconded by Councilmember Wolff, that Chris Brooks be reappointed to a two year term on the Electrical Board. Motion passed 5 to 0. AUTHORIZATION FOR THE CITY MANAGER TO RELEASE DEDICATED DRAINAGE EASEMENT REFLECTED ON THE PLAT OF HAZELDALE ESTATES SUBDIVISION City Manager DeShazer informed that the developer of Hazeldale Subdi- vision, James Barnett, had contacted him as well as Mr. Barnett's attorney. They are asking that the drainage easement be released and returned to them. At one time, the Drainage District had planned to realign portions of Mary's Creek, some of which ran through Mr. Barnett's property. However, when the channel was cleaned out, this easement was not utilized. In reviewing the plat, there is no dedica- tion, nor is there anything in the field notes, indicating that this easement was deeded to the Drainage District or to the City. No other record was found and the City is being asked to relinquish any interest we may have in the drainage easement. City Attorney Lester Rorick advised that an abandonment document would be in order. It was moved by Councilmember Wolff that the City Attorney be in- structed to prepare the necessary document for presentation to Council abandoning this drainage easement in Hazeldale. It was suggested that the motion be amended to use the document al- ready prepared by Mr. Barnett's attorney. -� The motion was seconded by Councilmember Miller who expressed the desire that this document be reviewed by the City Attorney and the date changed from 1991 to 1992. There followed a lengthy discussion regarding the easement and whether the City or the Drainage District might not need this in the future. Tax Collector Barbara Lenamon produced a plat of the area in question. After review of this plat, Councilmembers Wolff and Miller withdrew their motion and it was the consensus of Council that no action be taken at this time with the intent of obtaining more information at a 248 future meeting. ORDINANCE NO. 450-9, ORDINANCE AMENDING THE CIVIL SERVICE ORDINANCE Ordinance No. 450-9 was read in caption by Councilmember Miller. (First reading) It was moved by Councilmember Miller, seconded by Councilmember Colson, that Ordinance No. 450-9 be passed and approved on its first reading. Said Ordinance No. 450-9 reads in caption as follows: ORDINANCE NO. 450-9 AN ORDINANCE AMENDING ORDINANCES NO. 450-7 AND 450-8 OF THE CITY OF PEARLAND, TEXAS, ESTABLISHING AND REESTAB- LISHING CLASSIFICATIONS AND A CLASSIFICATION PAY PLAN FOR ALL POLICEMEN, ESTABLISHING THE NUMBER OF AUTHOR- IZED POSITIONS IN EACH CLASSIFICATION, PURSUANT TO SECTION 143.021 OF THE LOCAL GOVERNMENT CODE OF THE STATE OF TEXAS, PROVIDING A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A REPEALING CLAUSE, AN EFFECTIVE DATE, AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT THEREOF. It was suggested that the reference to "Policemen" in the caption and in the body of the ordinance be changed to "Police Officers." Voting "Aye" - Councilmembers Weber, Frank, Miller, Colson, and Wolff. Voting "No" - None. Motion passed 5 to 0. AWARD OF BID NO. B92-1, FOUR MID-SIZE PICKUP TRUCKS Council considered the following bids. VENDOR MAKE DESCRIPTION PRICE INC. DELV ALTERNATE SERV. MAN. DATE C.MILLER FORD 92 FORD FULL SZ SHRT BED $8672.00 45 DAYS SAME PRICE F-150 FULL SZ LONG BED $8880.00 C.THOMAS FORD 92 FORD FULL SIZE SHORT F-150 BED PICKUP $10,900.00 45-60 DAYS " CROWN DODGE 92 DODGE LONG BED PICKUP $10,361.00 60 DAYS " DAKOTA KNAPP CHEV 92 CHEV LONG BED PICKUP $10,620.00 50 DAYS " S-10 A.C.COLLINS 92 FORD LONG BED PICKUP $9,582.00 60 DAYS " FORD RANGER A.C.COLLINS 92 FORD FULL SZ SHRT BED $9,027.00 60 DAYS " FORD F-150 FULL SZ LONG BED $9,227.00 60 DAYS " C.THOMAS 92 CHEV FULL SIZE LONG $11,276.00 56 DAYS " CHEVROLET CHEYENNE BED PICKUP 249 VENDOR MARE DESCRIPTION PRICE INC. DELV ALTERNATE SERV MAN. DATE GALLERIA AREA 92 FORD FULL SZ SHRT BED $9,279.00 42-49 DAYS FORD F-150 $9,230.00 LES MARKS 92 CHEV LONG BED PICKUP $10,736.55 60-90 DAYS SM PR CHEVROLET S-10 RON CARTER 92 CHEV LONG BED PICKUP $11,586.51 60-90 DAYS CHEVROLET S-10 RON CARTER 92 CHEV FULL SZ LONG BED $11,319.89 60-90 DAYS CHEVROLET W.T. _.. __......,__..: RON CARTER FORD Mike Joyce, recommended vehicles and discussed. 92 FORD FULL SZ SHRT BED $8,998.75 60-90 DAYS F-150 Fleet Manager, discussed the bids with the Council and Chuck Miller Ford be awarded the bid. The number of their usage in various departments of the city were also It was moved by Councilmember Frank, seconded by Councilmember Miller, that Bid No. B92-1, be awarded to Chuck Miller Ford with authorization given to purchase two short bed pickup trucks at $8,672.00 each and three long bed pickup trucks at $8,880.00 each. �•, Motion passed 5 to 0. AWARD OF BID NO. B91-23, CUSTOM PUMPER FOR THE FIRE DEPARTMENT City Manager DeShazer reported that Fire Chief Larry Steed had written a memo recommending award of the bid to Casco Industries, Inc. for their KME Renegade in the amount of $192,990.00. It was moved by Councilmember Weber, seconded by Councilmember Colson, that Bid No. B91-23 be awarded to Casco Industries, Inc. for their KME Renegade in the amount of $192,990.00. Motion passed 5 to 0. APPROVING CHANGE ORDER NUMBER 2 FOR REGAS CONTRACTING, INC., IN THE AMOUNT OF $15,152.00 FOR WORK TO BE DONE ON MELVIN KNAPP ACTIVITY BUILDING Councilmember Frank discussed the change order and stated the largest portion of the cost was due to the poor condition of the existing roof. It was moved by Councilmember Frank, seconded by Councilmember Weber, that the Change Order in the amount of $15,152.00 be approved as presented. Motion passed 5 to 0. Jack McGuff, , architect for the project, commented on the progress of the expansion which is slightly behind in its proposed completion date due to the inclement weather. Mr. McGuff introduced personnel from Regas Contracting, Inc. who were present in the audience. 250 DISCUSSION AND/OR AUTHORIZATION OF SALE OF LOTS 15 AND 16 OF BLOCK 31 IN THE OLD TOWNSITE WHICH WERE ADVERTISED FOR BID (B91-10) IN APRIL - MAY OF 1991 City Manager DeShazer commented on a letter received from Terry Gray who has offered to purchase these two lots. Mr. DeShazer reported he { has been advised by City Attorney Rorick that it was not necessary to re -bid this property as it had been bid last year even though no bids were received. It was moved by Councilmember Wolff, seconded by Councilmember Miller, that this land be sold to Mr. Gray. In discussion, it was suggested that comp sales in the area be consid- ered before the land was sold. Councilmember Wolff, maker of the, motion, reminded Council that when these tracts were previously bid— there were no bidders and asked that his motion be voted on. Council - member Miller also expressed the desire that this land be sold. Upon call for the question, Council voted as follows: Voting "Aye" - Councilmembers Miller, Colson, and Wolff. Voting "No" - Councilmembers Weber and Frank. Motion passed 3 to 2. DISCUSSION OF IMPROVENEENTS TO BROADWAY STREET (FM 518) City Manager DeShazer reported he has been in contact with a represen- tative from the State Highway Department. Mr. DeShazer recalled that improvements had been made on FM 518 from the Friendswood city limit line to Westminster Street. The area between Westminster and Main (Highway 35) remains to be re -worked as four -lanes with a continuous center turning lane. The State has now received funding for this road work with the total cost being $4,000,000.00 plus and our portion is estimated to be $1,262,881.00 plus the cost of moving utility lines such as water and sewer. City Manager DeShazer asked direction from Council and informed them of possible sources of funds to be used for this project. Council discussed the need for this improvement to alleviate the traffic problems. The City's rate of indebtedness, selling of certif- icates of obligation or sale of additional bonds, and the tax rate were discussed at length. After much discussion, it was the consensus of Council that the City Manager be asked to obtain additional information and keep the Council advised. r 0711011) :�I The meeting adjourned at 9:53 P. M. Minu es approved as submitted and/or corrected this day of --� , A. D., 1992. Mayor ATTEST: _ l7' City Secretar