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1991-12-09 CITY COUNCIL REGULAR MEETING MINUTES227 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEAR - LAND, TEXAS, HELD ON DECEMBER 9, 1991, AT 7:30 P. M. IN THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS The meeting was called to order with the following present: Mayor Mayor Pro Tem/Councilmember Councilmember Councilmember Councilmember City Manager Administrative Assistant City Attorney City Secretary C. V. Coppinger D. A. Miller Benny Frank Randy Weber Joy Colson Jim DeShazer Glen Erwin Lester Rorick Pat Jones Absent from the Meeting: Councilmember William Wolff Mayor Coppinger commented on the Christmas Tree Lighting held just prior to tonight's meeting and commended all who took part in this endeavor. INVOCATION AND PLEDGE OF ALLEGIANCE Chief Mike Hogg gave the invocation. by Mayor Pro Tem D. A. Miller. APPROVAL OF MINUTES The Pledge of Allegiance was led It was moved by Councilmember Frank, seconded by Councilmember Colson, that the Minutes of the Meeting of November 25, 1991, be approved as presented. Motion passed 4 to 0. MAYOR'S ACTIVITY REPORT Mayor Coppinger proclaimed December 12th as "Meals on Wheels Volunteer Day" and Andy Knight of the Meals on Wheels organization accepted this proclamation in behalf of the volunteers. COUNCIL ACTIVITY REPORTS Councilmembers Weber and Frank had nothing to report at this time. Councilmember Miller reported his attendance, along with other Coun- cilmembers, at the annual City Employee Christmas Party on December 6th. Mr. Miller later that evening attended the League of Women Voter's reception held at the Lion's Club. Councilmember Miller directed some questions to City Manager DeShazer. Mr. Miller ques- tioned the use of the pipe along Orange Street and Mr. DeShazer re- plied this was material furnished by the City to alleviate drainage problems in that area. Brazoria County Drainage District No. 4 is to install the pipe but have not yet indicated a starting date. Council - member Miller reported he had received information that the roof at the Neighborhood Service Center is leaking again and City Manager DeShazer responded that repair work had been done about a year ago and he was not aware it was leaking again. In closing, Councilmember Miller questioned the status of rental of the third floor of City Hall which Council had authorized in August of this year. City Manager DeShazer replied that he had figures ready but had not put it on the agenda yet. Councilmember Colson reported her attendance on December 7th at a 228 composting presentation held on the University of Houston campus. The composting study is currently being sponsored by the City and is being conducted by three engineering students, among them Ms. Carol Thelan of Pearland. Ms. Colson commended the near 100 page engineering study presented by this group and stated that the shorter version of the presentation to be given tonight by Ms. Thelan and her fellow students would be informative to all. DEPARTMENTAL REPORTS City Manager Jim DeShazer reported on the progress of Woody Road which has been delayed due to heavy rain. Mr. DeShazer also reported he and Police Chief Mike Hogg will be meeting with Mr. Steven Levine of the Highway Department on December 12th to discuss FM 518 and State High- way 35 with reference to school zones. Superintendent Schleider of Pearland Schools has been invited to attend this meeting. In closing, City Manager DeShazer informed that the split phasing of the traffic light at Old Alvin Road and Broadway has greatly improved the traffic situation. Council discussed the next regular meeting of the Council which will fall on December 23rd and it was the consensus of all that the meeting start at 7:00 P. M. due to the holiday season. Mayor Coppinger reported on his attendance on December 7th at the VFW ceremony commemorating the 50th anniversary of Pearl Harbor. Mayor Coppinger also reported his attendance later that day at a dinner hosted by the International Students. There are thirteen students presently in our area and each one prepared a dish from his native country. Police Chief Mike Hogg awarded a citation to Officers Ricky Bort, Ron Fraser, and Wayne Moody for their actions in solving a robbery which occurred in the city on October 29th. Speaking for absent Councilmember Wolff, City Manager DeShazer report- ed the Drainage District has ordered the culvert to be placed in the ditch along Barry Rose Road and will be installing this tile some time shortly after the beginning of the new year. Mayor Coppinger reported on a conversation he had with Commissioner Plaster who reports the bridge at Mary's Creek on Veteran's Drive is in need of replacement. Mr. Plaster suggested the cost be born in thirds by the City, Drainage District, and the County. CITIZENS 1. Carol Thelan, 4802 Elm. Ms. Thelan reported on the progress of the composting project she and fellow students are con- ducting for the City through a course of study at the Uni- versity of Houston. 2. Martin Smith, Brazoria Mobile Home Park. Mr. Smith reported a settlement had been reached regarding billing of sewer services for his mobile home park and indicated he was willing to dedicate the lift station to the City. DOCKETED PUBLIC HEARINGS: None UNFINISHED BUSINESS: None NEW BUSINESS RESOLUTION NO. R91-39, RESOLUTION DECLINING PARTICIPATION IN BRAZORIA COUNTY RURAL FIRE PREVENTION DISTRICT NO. 1 Resolution No. R91-39 was read in caption by Councilmember Colson. It was moved by Councilmember Colson, seconded by Councilmember Weber, that Resolution No. R91-39 be passed and approved on its first and only reading. Said Resolution No. R91-39 reads in caption as follows: 229 RESOLUTION NO. R91-39 A RESOLUTION OF THE CITY OF PEARLAND, TEXAS DECLINING PARTICIPATION IN BRAZORIA COUNTY RURAL FIRE PREVENTION DISTRICT NO. 1. Voting "Aye" - Councilmembers Weber, Frank, Miller, and Colson. Voting "No" - None. Motion passed 4 to 0. ORDINANCE NO. 509-29, ORDINANCE AMENDING LAND USE AND URBAN DEVELOP- MENT ORDINANCE, APPLICATION NO. 26, THOMAS P. AND JACK ALEXANDER, OWNERS, FROM GB TO R-2 Ordinance No. 509-29 was read in caption by Councilmember Miller. It was moved by Councilmember Miller, seconded by Councilmember Frank, that Ordinance No. 509-29 be passed and approved on its first reading. Said Ordinance No. 509-29 reads in caption as follows: ORDINANCE NO. 509-29 AN ORDINANCE OF THE CITY OF PEARLAND, TEXAS, AMENDING ORDINANCE NO. 509, KNOWN AS THE LAND USE AND URBAN DEVELOPMENT ORDINANCE OF THE CITY OF PEARLAND, TEXAS; PROVIDING AN AMENDMENT OF THE LAND USE DISTRICT MAP; PROVIDING AN EFFECTIVE DATE AND CONTAINING OTHER PROVI- SIONS RELATING TO THE SUBJECT. Voting "Aye" - Councilmembers Weber, Frank, Miller, and Colson. Voting "No" - None. Motion passed 4 to 0. AUTHORIZATION FOR PAYMENT TO BE MADE RESULTING FROM COLSON COURT DECISION City Manager DeShazer stated action was taken at the last Council meeting not to appeal the decision of the court regarding the Willie Colson case; however, he felt he was not given authority to make payment. It was moved by Councilmember Weber, seconded by Councilmember Miller, that the City Manager be authorized to pay the judgment from Justice of the Peace Bill Todd's court in the Willie Colson case with funds to be taken from the appropriate account. City Manager DeShazer asked that this amount be taken out of the Council contingency fund as there is nothing budgeted for this. The maker and seconder of the motion agreed to amend the motion to have this money taken from the Council contingency fund. It was clarified that the amount was for $5,000 plus $255 in court costs. It was asked that the payment be expedited and City Manager DeShazer indicated the check would be written tomorrow upon Council authoriza- tion. Upon call for the motion, Council voted 3 to 0, with Councilmember Colson abstaining. COUNCIL DECISION ON MARTIN SMITH SETTLEMENT REGARDING PAYMENT FOR SEWER FEES City Manager DeShazer stated this item had been taken care of during "Citizens." 230 AWARD OF BID NO. B91-22, POLICE COMPUTER HARDWARE City Manager Jim DeShazer reported bids were opened on December 4th and called upon Jay Chapman of the Police Department to discuss the bid. Four bids were received from the following companies: Save Systems; IBM; Diversified Computer Products, Inc.; and Sequent Computer Sys- tems, Inc. Captain Chapman stated of the four bids received, he recommended award be made to the second lowest bidder, Diversified Computer Products, for several reasons. Speed, storage space, access for printers, support for the existing ICC software, its capability for software enhancement, and its capability for link support with Austin and Harris County were listed by Mr. Chapman as being advantageous. Mr. Chapman informed the Council this bid was $5,700 over what was cur- rently budgeted. DCP is willing to wait until October 1 for the amount over budget with no interest costs to the City. Mr. Chapman read the four bid totals and made the following comments: Sequent came in as low bidder at $42,209 but had a high yearly mainte- nance fee which when multiplied by three years put them $6,000 higher than DCP. DCP bid $57,682. IBM, which does not include the conversion costs of $5,750, bid $55,754. Unisys bid $68,676.00 DCP and Sequent were the only two that answered the conversion costs but Sequent's yearly maintenance fee put them at a higher cost than DCP. There followed a lengthy discussion between the Council, Mr. Chapman, and an IBM representative. IBM is the type of hardware DCP will provide. Council also discussed use of the currently -owned equipment in other departments of the City. It was moved by Councilmember Miller, seconded by Councilmember Col- son, that Bid No. B91-22 be awarded to Diversified Computer Products, Inc. in the amount of $51,905 at the present time with the balance to be paid at the beginning of the next fiscal year. Council discussed disposition of the current equipment and Mr. Chapman stated he would like to see it remain in place until the new system has proven itself. Motion passed 4 to 0. AUTHORIZATION FOR PAYMENT IN THE AMOUNT OF $74,963.00 TO REGAS CON- STRUCTION COMPANY FOR WORK DONE ON MELVIN KNAPP ACTIVITY BUILDING Mr. Jack McGuff, architect on this project, was present and stated this project is about 35-40% complete. Construction is about a week and a half behind due to the weather. It was moved by Councilmember Frank, seconded by Councilmember Colson, that payment be made to Regas Construction Company in the amount of $74,963.00. Motion passed 4 to 0. OTHER BUSINESS MEETING RECESSED TO EXECUTIVE SESSION AT 8:47 P. M. UNDER TEXAS RE- VISED CIVIL STATUTES, ARTICLE 6252-17, SECTION 2 Mayor Coppinger read from the posted agenda the following topics to be discussed in Executive Session: 231 UNDER SUBSECTION (e) LEGAL - Discussion with Attorney regarding Par- rish litigation. UNDER SUBSECTION (g) PERSONNEL - Discussion of Appointment of Member of the Library Board to fill an Unexpired Term. MEETING RETURNED TO OPEN SESSION AT 9:55 P. M. - NO ACTION TAKEN Mayor Coppinger signed a certification of those items discussed in Executive Session. The meeting adjourned at 9:55 P. M. Min tes approved as submitted and/or corrected this 42_3 day of A. D., 1991. Mayor ATTEST: City Secreta