R2019-103 2019-04-08 RESOLUTION NO. R2019-103
A Resolution of the City Council of the City of Pearland, Texas, awarding a
unit supply contract for bunker gear cleaning inspections and repair
services to SMG Fire Center, in the estimated amount of $110,000.00, for
the period of April 9, 2019 through April 8, 2020.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City recently opened supply bids for bunker gear cleaning
inspections and repair services, and such bids have been evaluated.
Section 2. That the City Council hereby awards a bid to SMG Fire Center, in the unit
price amounts reflected in Exhibit "A" attached hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a
supply contract for bunker gear cleaning inspections and repair services.
PASSED, APPROVED and ADOPTED this the 8th day of April, A.D., 2019.
c=;(- Vir/
TOM REID
MAYOR
ATTEST:
Y����� G 0F��N Mr
;I1 Y S -ETAR
APPROVED AS TO FORM:
1,-04)1A.4-, "H . efrkvt.,
DARRIN M. COKER
CITY ATTORNEY
Exhibit A
Bid#0119-19 Bunker Gear Cleaning and Inspections-Evaluation
Lion Total Care PPE Care SMG Fire Center
Bid Amount $ 74,167.65 $ 33,000.00 $ 53,528.25
Pricing/Best Value
40 pts 33.33 25.00 38.33
Qualifications/Past Perform.
40 pts 38.33 21.67 40.00
Experience List
10 pts 10.00 6.33 9.33
Compliance to Bid Requirements
10 pts 8.33 0.33 9.33
Total Points 90.00 53.33 97.00
Notes: Vendor who PFD currently purchases Non-responsive to line items. Used Excellent review from references. Has yet to
bunker gear from. Will have to use Lion persuasive measures while bid was provide service for departments as large as PFD.
Stay Safe program for all new gear. open. COP recently cancelled SMG seems to have credible and positive
Lion is qualified and identified in the previous contract due to poor references from area departments who are all
industry as a quality vendor to provide administration performance. very satisfied with their work. The company is•
the cleaning and maintenance as we Although they have the lowest price, able to provide the service our dept. needs and
need for our dept. In visiting with some it doesn't seem that PPE Care their pricing appears to be the best value when
other departments who use them, in included all the potential pricing that comparted to Lion.
some instances the size of their business we would be faced with when it Good recommendations from references.
has led to some gaps in satisfactory comes to repairs. In the past,to my
service (represented in the score for knowledge, our experience is that
Qual/Past Perf). the base price is always greatly
Good recommendations from current exceeded due to additional costs-
users and references. Pricing listed not which aren't reflected on a per item
clearly represented. basis.
Pricing requirement and compliance
to bid requirements were not clearly
met. Numerous issues with past
performance as the current vendor.
Lion Total Care PPE Care SMG Fire Center
Follow-up Information Price for line 1 and 2 were for twice per 1.The overstatement in price is for line 1 and 2
year versus per each (as called out in vendor's notes);this makes their
bid amount$53,528.25
2.They are UL certified for cleaning and repairs.
3. Line 14 is only for DRD Retrofit"It is possible,
however-would void manufacturer's warranty".
This should not be an issue. They have not seen
were a DRD needs retrofitting in a unit less than
10 years of age, and by law we should be
replacing equipment at 10 years.
lFor,Compliance to Bid: check to make sure the following forms/letter:were provided by vendors
Contractor Insurance Agreement Y Y Wrong Form-provided act ins cert
Local Bidder Claim Form No, but not local Y Y •
Conflict of Interest
Contractor Questionnaire Y Y Y
Non-Collusion Stmnt Y Y Y
House.Bill 89 Verification Y Y Y
Cover Letter: intro, license,
personnel, describe experience,
experience list, employee
confirmation y y • y
Bid# 0119-19 9 s ; Exhibit B
Title Bunker Gear Cleaning, Inspections and Repair Services
Ktg h ,
, _, LION
Line Items PPE CARE SMG Fire Center ;`Corrected., LION TotalCare, Inc. Corrected
Line Description UOM QTY Unit Extended Unit Extended Extended Unit Extended Extended
Advanced cleaning and inspection of bunker coat, including
1 liner, twice per year EA 200 $165.00 $33,000.00 $40.00 $8,000.00 :'x;$4,000.00 $41.99 $8,398.00 $4,199.00_
Advanced cleaning and inspection of bunker pant, including -- ,,.
2 liner, twice per year EA 200 $0.00 $0.00 $40.00 $8,000.00 .k,;$4,0,00 .00] $41.99 $8,398.00 $4,199.00
j8 rhS l'
Advanced cleaning and inspection of boots, once per year, 4 y'1�:('_s
3 to include cleaning, inspection , conditioning and polishing EA 200 $0.00 $0.00 $12.00 $2,400.00 ';;$2',400.00 $35.00 $7,000.00 $7,000.00
Advanced cleaning and inspection of helmet, once per . 1
year, to include cleaning, inspection, replacement of any srf. ';
4 _necessary tetrahedrons and conditioning (if leather) EA 200 $0.00 $0:00 $12.00 $2,400.00 :$2^,,4,00,.0,0j $41.57 $8,314.00 $8,314.00
5 Advanced cleaning and inspection of gloves, twice per year EA 200 $0.00 $0.00 $12.00 $2,400.00 11$21400r0:0) $9.61 $1,922.00 $1,922.00
6 Advanced cleaning and inspection of hood, twice per year EA 350 $0.00 $0.00 $8.00 $2,800.00 $2,8.00.00 $5.70 $1,995.00 $1,995.00
7 Coat repair-full bellows pocket EA 40 $0.00 $0.00 $55.00 $2,200.00 $=2120:0!00) $71.83 $2,873.20 $2,873.20
8 Coat repair-radio pocket EA 35 $0.00 $0.00 $10.50 $367.50 $3617+!50' $53.38 $1,868.30 $1,868.30
9 Coat repair-mic loop EA 5 $0.00 $0.00 $10.00 . $50.00 $50 00] $14.03 $70.15 $70.15
10 _Coat repair-sleeve cuff EA 5 $0.00 $0.00 $4.00 $20.00 'A :$20 $18.36 $91.80 $91.80
11 _Coat repair-zipper(storm flap) EA 185 $0.00 $0.00 $42.00 $7,770.00 $,7;r7s7�0T00; $50.75 $9,388.75 $9,388.75
12 _Coat repair-Velcro (storm flap) EA 55 $0.00 $0.00 $36.75 $2,021.25'x$2 021;;2.5` $36.81 $2,024.55 $2,024.55
13 Coat repair-triple trim (entire coat) EA 5 $0.00 $0.00 $140.00 $700.00 r ,$ss70"0[00; $173.32 $866.60 $866.60
14 Coat repair-DRD retrofit EA 40 $0.00 $0.00 $0.00 $0.00 '"h $OTOD $173.32 $6,932.80 $6,932.80
15 Coat repair-name patch with hook and loop EA 60 $0.00 $0.00 $50.00 $3,000.0061$.81-0-,0:010-01 $47.26 $2,835.60 $2,835.60
16 Coat repair-letters (each) EA 50 $0.00 $0.00 $3.00 $150.00 , $1507031 $4.42 $221.00 $221.00
17 Coat repair-wristlets (each) EA 5 $0.00 $0.00 $23.00 $115.00 . $1y1 M O) $27.12 $135.60 $135.60
18 Coat repair-take up strap EA 25 $0.00 $0.00, $16.50 $412.50 $=.412 500 $14.88 $372.00 $372.00
19 Pant repair-full bellows pocket EA 45 $0.00 $0.00 $55.00 $2,475.00 KY$224+7d5 0:0? $71.83 $3,232.35 $3,232.35
20 Pant repair-knee pad EA 5 $0.00 $0.00 $25.00 $125.00 : '.c$;1r2510] $63.07 $315.35 $315.35
21 Pant repair-cuff(each) EA 5 $0.00 $0.00 $22.00 $110.00 spa$j1K0!0:0) $32.39 $161.95 $161.95
22 Pant repair-Velcro (storm flap) EA 5 $0.00 $0.00_ $26.25 $131.25 $1311.25; $21.00 $105.00 $105.00
23 Pant repair-triple trim (entire pant) EA 15 $0.00 $0.00 $45.00 $675.00 $675;00 $38.51 $577.65 $577.65
24 Pant repair-DRD .EA 1 $0.00 $0.00 $0.00 $0.00 Egiasool
25 Pant repair-zipper(fly) EA 150 $0.00 $0.00 $38.00 $5,700.0011$5!17&00.001 $49.05 $7,357.50 $7,357.50
26 Pant repair-shorten pants EA 5 $0.00 $0.00 $60.00 $300.00 Eff$0001.44 $63.07 $315.35 $315.35
27 Pant repair-take up strap EA 5 $0.00 $0.00 $16.50 $82.50 $;8250 $14.88 $74.40 $74.40
28 Pant repair-female snap EA 10 $0.00 $0.00 $2.90 $29.00 ini $29.?00) $6.97 $69.70 $69.70
29 Miscellaneous repair-hook (w/rivets and leather back) EA 5 $0.00 $0.00 $17.40 $87.00 $87.0j o $15.73 $78.65 $78.65
30 Miscellaneous repair-D-ring (w/rivets and leather back) EA 5 $0.00 $0.00 $8.80 $44.00 $_44.00 $13.18 $65.90 . $65.90
Miscellaneous repair-outer shell patches (per square
31 inch) EA 315 $0.00 $0.00 $0.30 $94.50 ER $0.68 $214.20 $214.20
32 Miscellaneous repair-outer shell patches up to 4"x 4" EA 315 $0.00 $0.00 $11.55 $3,638.25 11$3T638.E25j $6.12 $1,927.80 $1,927.80
LION
Line Items PPE CARE SMG Fire Center Corrected LION TotalCare, Inc. Corrected
Line Description UOM QTY Unit Extended Unit Extended lEx76717111 Unit Extended Extended
33 Miscellaneous repair-restitching EA 15 $0.00 $0.00 $0.55 $8.25 PPF2.5j $6.12. $91.80, $91.80
34 Miscellaneous repair-bartacking 12" EA 5 $0.00 $0.00 $4.20 $21.00_$2000] $6.12 $30.60 $30.60
35 Miscellaneous repair-seam sealing, per inch EA 5 $0.00 $0.00 $1.35 $6.75 Illit$W1 $3.40 $17.00 $17.00
36 Miscellaneous repair-moisture barrier velcro, per inch EA 45 $0.00 $0.00 $0.30 $13.50 11111$;1E3!501 $0.94 $42.30 $42.30.
Miscellaneous repair-moisture barrier patch, per square
37 inch EA 5 $0.00 $0.00 $0.30 $1.50 $1 $0.73 $3.65 $3.65
38 Miscellaneous repair-moisture barrier patch 5"x 5" EA 5 $0.00 $0.00 $5.80 $29.00 1111111[$2�9.0:0] $39.44 $197.20 $197.20
39 Miscellaneous repair-moisture barrier patch 4"x 4" EA 5 $0.00 $0.00 $11.55 $57.75 mff$5r7 7�5� $39.44 $197.20 $197.20
40 Miscellaneous repair-moisture barrier pin holes EA 265 $0.00 $0.00 $17.35 $4,597.75 E$s4,59171h7d51 $10.20 '$2,703.00.. $2,703:00
41 Miscellaneous repair-triple trim, per inch EA 5 $0.00 $0.00 $1.50 $7.50 11111115V501 $0.94 $4.70 $4.70
42 Miscellaneous repair-reflective stickers EA 220 $0.00 $0.00 $1.85 $407.00 E$40i7.001 $1.91 $420:20 $420.20
43 Miscellaneous repair-repair helmet crack , EA 5 $0.00 $0.00
44 Miscellaneous repair-restitch helmet EA 10 $0.00 $0.00 $0:55 $5.50 1$5,.50 $6.12 $61.20 $61.20
45 Miscellaneous repair-helmet chin strap EA 5 $0.00 $0.00 $15.00 $75.00 111111$J7E5.00 $18.91 $94.55 $94.55
46 Miscellaneous repair-identification sticker EA 110 $0.00 $0.00, $0.00 $0.00 $O!0) $1.91 $210.10 $210.10
47 Miscellaneous repair- DECON EA 5 $0.00 $0.00 $0.00 $0.00 mi$:0T0 $57.80 $289.00 , $289.00
Total $33,000 001 $61,528.25 $53,528.25 [$82465--6a $74,167.65'
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0`` R
I PEARLANg
cl = City of Pearland
1_ ,,--.--,-,, 3519 Liberty Drive
4sr. l s9 Pearland, TX 77581
General Services Contract
This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor:
The City and Contractor agree to the terms and conditions of this Contract, which consists of the
following parts:
I. Summary of Contract Terms
II. Signatures.'
III.. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
I. Summary of Contract Terms.
Contractor SMG Fire Center
13645 Murphy Road, Suite 231
Stafford, TX 77477
Description of Services: - Contractor will provide bunker gear cleaning, inspectionsand repair
services for the,Fire Department, per the specifications of bid#0119-
19, resolution #R2019-103.
Contract Type: Unit Price.Contract, In The Estimated Amount Of$110,000.
Effective Date: 4/09/2019
Termination Date: . 4/08/2020
Renewal: Two renewal options available, upon the mutual agreement of both
parties.
II. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF PEARL D: CONTRACTOR:
4-q-i SMG Fire Center "1.6'4,
to get/Purc a ing Manager Date Title: Jeremy Gros-Gener anagen' -
Date:
April 8th,:2019
*Sig by: Date: 61C.
Oa . 1, (
J City Manager), to
Assistant City Mana•er
Director
Superintendent/Manager
*Contract Signature Authority:. Superintendent/Manager-$5,999 or less
Director- $6,000 to $30,000 '
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution - $50,000+
Page .1- of 5
Ill. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as
described in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing.The City shall pay Contractor
for the Services in accordance with the terms of this Contract, but all payments to be made by
the City to Contractor, including the time of payment and the payment of interest on overdue
amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as
provided in this paragraph if the other party fails to comply with its terms. The party
alleging the default will give the other party notice of the default in writing citing the
terms of the Contract that have been breached and what action the defaulting party
must take to cure the default. If the party in default fails to cure the default as specified
in the notice,the party giving the notice of default may terminate this Contract by written
notice to the other party, specifying the date of termination. Termination of this Contract
under this paragraph does not affect the right of either party to seek remedies for
breach of the Contract as allowed by law, including any damages or costs suffered by
either party.
(3)Multi-Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required Contract
payment for that successive fiscal year and there are no funds from the City's sale of
debt instruments to make the required payment, then this Contract automatically
terminates at the beginning of the first day of the City's successive fiscal year of the
Contract for which the City has not appropriated funds or otherwise provided for funds
to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, loss, or costs arising from the performance of this Contract or that
provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for defending
against and liable for paying any claim, suit, or judgment for damages, loss, or costs arising
from that party's negligent acts or omissions in the performance of this Contract in accordance
with applicable law.This provision does not affect the right of either party to this Contract who is
Page 2 of 5
sued by a third party for acts or omissions arising from this Contract to bring in the other party to
this.Contract as a third-party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written consent
of theCity.
F. Law Governing and Venue: This Contract is governed by the law of the State of Texasand
a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in
or having jurisdiction in Brazoria County, Texas.
G. Entire Contract.: This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations,or contracts,either written or
oral. This Contract may be amended only by written instrument signed by both parties:
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to supervise,'
direct,or control the Contractor or Contractor's officers or employees in the means, methods,or
details of the work to be performed by Contractor under this Contract. The City and Contractor
agree that the work performed under this Contract is not inherently dangerous,that Contractor
will perform the work in a workmanlike manner, and that Contractor:will take proper care and
precautions to insure the safety of Contractor's officers and employees.
I. Dispute Resolution Procedures.. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action, to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties.The parties will each pay one-half
of the mediators fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or be
entitled to an award of attorney's:fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the.
remainder of the Contract continues to be binding on the parties:
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract are
part of this.Contract. Any provision contained in the Contractors Additional Contract Documents that
t
conflicts with this Contract shall have no legal effect:
A. Contractor'sAdditional Contract Documents:
1. The contractors response to bid # 0119-19 shall be construed as additional contract
documents.
2. Executed Contractor Insurance Requirements & Agreement (required .insurance
certificate[s] shall be in possession of City at actual commencement of work).
B. City's Additional Contract Documents:
1. Scope of Services as listed on the attached.
Page 3 of 5
EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services shall consist of the contractor providing bunker gear cleaning, inspections and repair
services for the Fire Department, for the City of Pearland, per the specifications of bid #0119-19,
resolution #R2019-103. Pricing is as follows per contractor's response to the same, as listed below:
SMG
Fire
Line Items Center
Line Description UOM QTY Unit
1 Advanced cleaning and inspection of bunker coat, including liner, twice per year EA 200 $20.00
2 Advanced cleaning and inspection of bunker pant, including liner, twice per year EA 200 $20.00
Advanced cleaning and inspection of boots, once per year, to include cleaning,
3 inspection , conditioning and polishing EA 200 $12.00
Advanced cleaning and inspection of helmet, once per year, to include cleaning,
inspection, replacement of any necessary tetrahedrons and conditioning (if
4 leather) EA 200 $12.00
5 Advanced cleaning and inspection of gloves, twice per year EA 200 $12.00
6 Advanced cleaning and inspection of hood, twice per year EA 350 $8.00
7 Coat repair-full bellows pocket EA 40 $55.00
8 Coat repair-radio pocket EA 35 $10.50
9 Coat repair-mic loop EA 5 $10.00
10 Coat repair-sleeve cuff EA 5 $4.00
11 Coat repair-zipper(storm flap) EA 185 $42.00
12 Coat repair-Velcro (storm flap) EA 55 $36.75
13 Coat repair-triple trim (entire coat) EA 5 $140.00
14 Coat repair-DRD retrofit EA 40 $0.00
15 Coat repair-name patch with hook and loop EA 60 $50.00
16 Coat repair-letters (each) EA 50 $3.00
17 Coat repair-wristlets (each) EA 5 $23.00
18 Coat repair-take up strap EA 25 $16.50
19 Pant repair-full bellows pocket EA 45 $55.00
20 Pant repair-knee pad EA 5 $25.00
21 Pant repair-cuff(each) EA 5 $22.00
22 Pant repair-Velcro (storm flap) EA 5 $26.25
23 Pant repair-triple trim (entire pant) EA 15 $45.00
24 Pant repair-DRD EA 1 $0.00
25 Pant repair-zipper(fly) EA 150 $38.00
26 Pant repair-shorten pants EA 5 $60.00
27 Pant repair-take up strap EA 5 $16.50
28 Pant repair-female snap EA 10 $2.90
29 Miscellaneous repair-hook (w/rivets and leather back) EA 5 $17.40
30 Miscellaneous repair-D-ring (w/rivets and leather back) EA 5 $8.80
31 Miscellaneous repair-outer shell patches (per square inch) EA 315 $0.30
32 Miscellaneous repair-outer shell patches up to 4" x 4" EA 315 $11.55
33 Miscellaneous repair-restitching EA 15 $0.55
34 Miscellaneous repair-bartacking 12" EA 5 $4.20
35 Miscellaneous repair-seam sealing, per inch EA 5 $1.35
Page 4 of 5
36 Miscellaneous repair—moisture barrier velcro, per inch EA 45 $0.30
37 Miscellaneous repair—moisture barrier patch, per square inch EA 5 $0.30
38 Miscellaneous repair—,moisture barrier patch 5"x 5" EA 5. $5.80.
39 Miscellaneous repair—moisture barrier patch 4"x 4" EA 5 $11.55
40 Miscellaneous repair—moisture barrier pin holes EA 265 $17.35
41 Miscellaneous repair triple trim,per inch EA 5 $1.50
42 Miscellaneous repair—reflective stickers EA 220 $1.85
43 Miscellaneous repair—repair helmet crack EA 5
44 Miscellaneous repair restitch helmet . .. EA . 10 $0.55
45 Miscellaneous repair- helmet chin strap EA 5 $15.00
46 Miscellaneous repair- identification sticker EA 110 $0.00
47 Miscellaneous repair- DECON EA 5 . $0.00
Page 5 of 5