R2019-035 2019-02-11 RESOLUTION NO. R2019-35
A Resolution of the City Council of the City of Pearland,Texas,authorizing the
City Manager or his designee to enter into a contract amendment with Brown
and Gay Engineers (BGE), in the additional amount of $130,140.00 for
construction phase services associated with the Hughes Ranch Road
Expansion Project.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract by and between the City of Pearland and BGE, a copy of
which is attached hereto as Exhibit"A"and made a part hereof for all purposes, is hereby amended.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest an amended contract with BGE, for construction phase services
associated with the Hughes Ranch Road Expansion Project.
PASSED, APPROVED and ADOPTED this the 11th day of February, A.D., 2019.
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TOM REID
MAYOR
ATTEST:
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APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
CITY OF PEARLAND
PROJECTS DEPARTMENT
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z 3519 Liberty Drive, Suite 300
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t x A. pearlandtx.gov/projects
Professional Services Contract Amendment
Hughes Ranch Road
Date of Issuance: 01/10/2019 Amendment No.: 5
Consultant: BGE, Inc CoP Project No.: TR1201
P.O. No.: 2017-00000261
Finance Approval: rX" '--` Date 02/21/2019
ACCEPTED*: APPROVED:
By: Date 01/29/2019 By: / Date 02/18/2019
Consultant Project Manager
By: , , �_.._ -- Date 02/20/2019
Owner
*Consultant agrees to perform change(s)included in the Contract Amendment for the price and time indicated. The prices for changes included all costs
associated with this Contract Amendment.
No work is to be done until this Amendment is executed. No payment to the Consultant shall be made for work included in the Amendment until this
Amendment is executed.
Upon execution by all parties,the following changes identifies for the contract value and/or contract time shown,are made part of the
Design 2 of 2 D4.Revised 7/08
P£ �� PROJECTS
OF PEARLAND
DEPARTMENT
3519 Liberty Drive, Suite 300
Pearland, TX 77581
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Professional Services Contract Amendment
Hughes Ranch Road
Date of Issuance: 01/10/2019 Amendment No.: 5
Consultant: BGE, Inc CoP Project No.: TR1201
P.O. No.: 2017-00000261
Explanation:
This change order encompasses the following: This contract amendment is for bid and construction phase services to be
provided by BGE. The original 2015 contract was for the design update only. The project is now entering the construction
phase and BGE will need to perform basic construction administration services that include responses to questions brought up
during the pre-coordination and pre-construction meetings, attending monthly construction progress meetings, reviewing and
responding to RFIs,submittals shop drawings, details and change orders. BGE will also be responsible for the issuance of
clarifications and interpretations of the contract documents and design, coordination with the materials testing lab, including the
review of reports, participation in the substantial and final walk-throughs, and preparation of record drawings. The City will be
100% responsible for all fees associated with professional services(design, bid and construction)for the Hughes Ranch Road
project. The Construction Phase services will be billed Hourly Not to Exceed.
Description of Work Cost Time
1 Add Item No. 8 Pre-construction $2,240.00 0 Days
2 Add Item No. 9 Public Meetings $7,796.00 0 Days
3 Add Item No. 10 Monthly Site Visits/Progress Meetings $37,352.00 0 Days
4 Add Item No. 11 Preparation of Change Orders $5,056.00 0 Days
5 Add Item No. 12 Review Pay Request $8,208.00 0 Days
6 Add Item No. 13 Review Submittals $ 18,280.00 0 Days
7 Add Item No. 14 Respond to RFIs $ 10,012.00 0 Days
8 Add Item No. 15 Coordinate with Testing Lab $2,048.00 0 Days
9 Add Item No. 16 Attend Initial and Final Walk Throughs $9,160.00 0 Days
10 Add Item No. 17 Prepare Record Drawings $ 13,344.00 0 Days
11 Add Item No. 18 Addenda Preparation $7,240.00 0 Days
12 Add Item No. 19 Bid Tabulation and Recommendation Award $4,404.00 0 Days
13 Add Item No.20 Reimburseables $5,000.00 0 Days
Please attach back-up documentation.
Cost&Time Change Summary Cost Time
Original Contract: $215,237.00 0 Days
Previous Amendment(s): $ 145,198.00 112 Days
Contract prior to this Amendment: $360,435.00 112 Days
Net increase(decrease)from this Amendment: $ 130,140.00 0 Days
Revised Contract: $490,575.00 112 Days
Design 1 of 2 D4.Revised 7/08
January 7, 2019
Mr. Skipper Jones
Assistant Director of Capital Projects
City of Pearland
3519 Liberty Drive
Pearland,Texas 77098
RE: Proposal for Basic Construction Phase Services
Hughes Ranch Road (CR 403)from Smith Ranch Road to Cullen Blvd. Project
Dear Mr. Jones:
BGE, Inc. (BGE) is pleased to submit this proposal to the City of Pearland for Basic Construction
Phase Services for the Hughes Ranch Road (CR 403) from Smith Ranch Road to Cullen Blvd.
Project. This project entails the reconstruction of Hughes Ranch Road from a two-lane open ditch
roadway to a four-lane reinforced concrete section with curbs, medians, storm sewer,
illumination, sound barrier wall, and mixed use walking paths on the north and south sides of
Hughes Ranch Road.
A Scope of Services, Exclusions, and Fee Summary are included as part of this proposal.
SCOPE OF SERVICES:
The scope of this project entails Basic Construction Phase Services for this project. Per the City's
request, certain bid phase tasks are also included.
A. Basic Construction Administration Services
BGE will perform the following tasks on an hourly, not to exceed, basis. BGE received from TxDOT
their standard Construction Phase Services tasks (Function Code 309) and incorporated those
items within this list:
1. Attend pre-construction meeting.
2. Attend public meetings (2).
3. Attend monthly field meetings and provide periodic site visits during construction (one
visit per month for 24 months). For each meeting, BGE will prepare agenda and take
Serving. Leading. Solving.'"
BGE,Inc. •10777 Westheimer Road,Suite 400•Houston,Texas 77042•281.558.8700 www.bgeinc.com
Mr. Skipper Jones
January 7,2019
Page 2
meeting minutes. BGE will also document work progress with a site observation two-
page report for each site visit.
4. Review change orders prepared by others, as necessary.
5. Assist in review of pay requests.
6. Review the construction submittals, shop drawings, and details.
7. Issue clarifications and interpretations to the Contract Documents as appropriate through
the RFI process.
8. Assist in the coordination of laboratory testing, which will be led by the CM/CI consultant
(separate contract with City).
9. Attend the initial and final walkthroughs with the contractor. Prepare punch list items.
Review corrected punch list items in final walkthrough.
10. BGE will prepare record drawings for the project based on "red lined" drawings and
information provided by the Contractor. We will furnish one set of printed "Record
Drawings" to Pearland. We will also provide an electronic version of the record drawings
for your permanent records.
Per the City's request,the following bid phase services are included with this proposal.These
items were not included within the original design phase services scope.
11. Preparation of four (4) addenda and providing 5 sets of project manuals.
12. Prepare the bid tabulation and recommendation of award letter.
Note that no full or part-time construction observation by BGE is included as part of this proposal.
EXCLUSIONS
All services not specifically listed herein are excluded from this proposal and our scope of work.
Note that the contract duration of construction (730 calendar days) serves as the time basis for
this proposal. Construction time in excess of the 730 calendar days would facilitate the need for
either a contract supplement to cover the above-listed tasks or for those tasks to be performed
on an hourly basis according to the rate schedule attached. The multiple for this hourly work can
be negotiated.
Any scope items not specifically listed that the City would like to add can be performed on an
hourly basis. Change order preparation and coordination with the testing lab will be led by the
CM/CI consultant which is under a separate contract with the City of Pearland.
Mr. Skipper Jones
January 7,2019
Page 3
FEE SUMMARY
Fees will be invoiced on a monthly basis accompanied by LOE supporting documentation.
The hourly fees (unless otherwise noted) associated with each project phase are as follows:
Basic Construction Phase Tasks Amount
1. Precon meeting $ 2,240
2. Public meetings (2) $ 7,796
3. Monthly site visits/ progress meetings (24) $ 37,352
4. Prepare change orders $ 5,056
5. Assist in the review of pay requests $ 8,208
6. Review construction submittals $ 18,280
7. Issue clarifications through RFI's $ 10,012
8. Coordinate with testing lab $ 2,048
9. Initial and final walkthroughs $ 9,160
10. Prepare record drawings $ 13,344
11. Addenda preparation (4) $ 7,240
12. Bid tab and letter of recommendation to award $ 4,404
Reimburseables (Mileage, Deliveries, Supplies, etc.) $ 5,000
Total Proposal Fee: $130,140
The following supporting documents are attached for your review:
1. Manhour Estimate
2. Rate Schedule
Please call should you have any questions. We look forward to working with the City of Pearland
on this assignment.
Sincerely,
BGE, Inc.
f.2.71 (?„...g.L...._
Todd Calvin, P.E.
Municipal Practice Leader
Attachments
CITY OF PEARLAND
HUGHES RANCH ROAD PROJECT-CONSTRUCTION PHASE SERVICES _
MANHOUR ESTIMATE _ _
BGE,INC.
DATE: 1/7/2019
INIAL SUBIUTAL
Project Mgr. Sr Engineer Engineer EIT Sr.Designer CADD Technician Clerical HOURS FEE
NO. DESCRIPTION $210.00 $210.00 $156.00 $108.00 $146.00 $108.00 $86.00
BASIC CONSTRUCTION PHASE SERVICES
1 Pre-Construction Meeting 4 4 4 4 16 $2,240
2 Public Meetings(2) 2 16 I6 8 12 8 62 $7,796
3 Monthly Site Visits/Progress Meetings (24) 24 48 216 17 305 $37,352
4 Prepare Change Orders 2 12 24 2 40 $5,056
5 Assist in Review of Contractor Pay Requests 8 12 24 24 68 $8,208
6 Review Submittals 8 40 80 20 148 $18,280
7 Respond to RFI's 6 24 40 8 78 $10,012
8 Coordinate with testing lab 1 5 9 1 16 $2,048
9 Attend initial and final walkthroughs 12 16 32 8 68 $9,160
10 Prepare record drawings 8 8 24 24 40 104 $13,344
11 Addenda Preparation-4 8 8 24 20 60 $7,240_
12 Bid Tabulation and Recommendation of Award 6 8 8 12 34 $4,404
BASIC CONSTRUCTION PHASE SERVICES TOTALS 89 0 201 501 32 52 124 999 $125,140
REIMBURSEABLES(MILEAGE,DELIVERIES,SUPPLIES,ETC.) $5,000
I _
TOTAL PROPOSAL FEE $130,140
1 [/7/25193 as nv1
BROWN &GAY ENGINEERS, INC.
2018 BILLING RATES
The Engineering fee for hourly services,shall be determined by using a
multiplier of 2.5 as the Overhead and Profit Factor,multiplied by Direct
Personnel Expense of 1.3.
Employee Title Category Billing Rate Range
Engineer I, II $80 - $113
Engineer III, IV $99 - $164
Engineer V,VI $122 - $312
Engineer VII $208 - $369
CAD Technician I, II, III $47 - $128
Designer I,II, III $93 - $256
Mgmt of CAD/Design/Construction $175 - $197
Platting Services $66 - $212
GIS Services $55 - $200
Scheduler I, 11. 111 $107 - $213
Construction Tech I, II, Ill $68 - $236
Inspector I, II, Ill $56 - $164
Chief of Inspectors $124 - $185
Environmental Services $46 - $254
Survey Crew-Unit Rate' $160
Survey Technician I,II,Senior $74 - $126
Project Surveyor I, II,Chief of Parties $105 - $164
Surveying Manager, Director $163 - $205
Admin Asst I, II, Ill, Recordkeeper $43 - $131
'Survey Crew is billed at an hourly'Unit'rate.
The unit rate includes imputed costs for survey equipment,GPS,vehicles,and materials such as
stakes,flagging and iron rods and personnel.
I:\Account\DATAIRATE SHEETSI2018 RATE SHEET Dec-2017