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R2002-0072 05-13-02RESOLUTION NO. R2002-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AWARDING A BID FOR FIRE HYDRANT MAINTENANCE SERVICES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City opened bids for Fire Hydrant Maintenance services, and such bids have been reviewed and tabulated. Section 2. That the City Council hereby awards the bid to Utility Service Supply Corp., in the amount of $155,250.00. Section 3. The C.ity Manager or his designee is hereby authorized to execute a contract for Fire Hydrant Maintenance services. PASSED, APPROVED and ADOPTED thisthe 13 dayof May , A.D., 2002. TOM REID MAYOR ATTEST: APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY Memo To: Gordon Island From: Cecil Bowery M cC. Jerry Bums, Danny Cameron, Paul Jamison, and Buck Stevens Date: 4/12/02 Re: Fire Hydrant Bid After reviewing the bid proposal and calling the references provided by Utility Services Supply (low bid) I don't have any reason to think they are not qualified to handle our Fire Hydrant Maintenance Contract. The following is a list of customers of Utility Services Supply I contacted. Kit Jones with Tnnity Conservation District 409-267-3111 Done great Job, audit and paint Gary Palmer with Hays Utilities, Spring, TX 281-353-9809 Very happy with work Randy Ward with Galveston Co. M. U. D. #12 409-935-6111 Very good work, left no messes Please prepare documents for Councils approval of bid # 2002-024 "Fire Hydrant Maintenance Services " to Utility Services Supply. Thank you, for your assistance in the biding and awarding of this contract, Cecil Bowery • Page 1 City of Pearland BID TABULATION 12-Ma r-02 RFP No.: 2002-024, Fire Hydrant Maintenance Services Bidder Clark Utility Service, Alpine, Texas Utility Service Supply Corp., Beaumont, Texas Metro Service Consultants, Houston, Texas ** incomplete bid Grand Total **29,488.75 155,250.00 166,482.75 Page 1 of 3 CITY OF PEARLAND Purchasing Department Bid Sheet 1 Bid Invitation No: 2002-024 BIDDER: AUTHORIZED SIGNATURE' Commodity/Service: Fire Hydrant Maintenance Services DATE: //1/l 2Oo,2 ,ea, 1. Refer to "Instruction To Bidders" before completing Bid Sheet. 2. Price, quote your best price F 0 B Destination, on each item. This is a lump sum or separated bid per Texas Tax Code 151.309 or 151.310. 3. Delivery Date promised delivery time in calendar days after receipt of order is to be noted below OR DATE if indicated. 4. In submitting this bid, I certify: a. Items bid are in exact accordance with specification, unless noted in bid. b. That prices in this bid have been arrived at independently, without consultation or agreement with any competitor for the purpose of restricting competition. 5. Payment Terms: Standard payment terms are Net 30 days after receipt of order or invoice, whichever is latter. 6. Early Payment Discounts Vendor may offer a 2 % early payment discount if payment is made in fifteen (15) days. 7. Addendum(s) Received: (check) 0 No. 1; ❑ No. 2; 0 No. 3 Item No. Description Or Specification Item Description Estimated Annual Quantity Unit Price Total Amount BID ITEM NO 1: Perform the visual inspection, operation, inventory marking, N.F.P.A. and A.W.W.A. compliance, maintenance and database compilation of all hydrants on a per hydrant unit pace. BID ITEM NO. 2: Supply and install blue street reflectors where missing or damaged on a per location unit price BID ITEM NO. 3: Clean priming and painting of hydrants where needed on a per hydrant unit price. BID ITEM NO. 4: Flow of selected hydrants for static, residual and flow pressure per hydrant location unit price. 1600 each 800 each 1000 each 50 each $ 3o, $ /542° 2o °0 $ oo $ feoco.°0 $ /A a©o • po crx $ 02©doo . 41) $ /t O&, Page 2 of BID ITEM NO. 5: Flow of two or more selected hydrants to determine 'down stream" or "needed fire flow" residual flows per set of hydrants location unit price. BID ITEM NO.6: Supply and install "Hydra-Storz" fittings, or equivalent, with "Hydra -Snap Cap' compatible with 5" L.D.H. at selected locations as directed by the Fire Department on a per hydrant unit price. BID ITEM NO.7: Supply and install "BriteSide" stainless steel backed, reflector top & bottom collar set or equivalent at all hydrants on a per hydrant unit pnce. Bid Items 8 10 will be completed after the maintenance division of the Public Works Department has approved repairs. BID ITEM NO. 8: Complete overhaul that includes the following repairs and parts replacement: 1. Replace valve seat and rubber valve 2. Replace all 0-rings or gaskets as required and packing 3. Clean all parts, stem bonnet, nozzle caps, weather cap, holding nut, and packing chamber, etc. 4 Lubricate fire hydrant as needed for re- assembly and add oil if the fire hydrant requires it Additional replacement parts if needed: Stem Seat Ring Operating Nut BID ITEM NO 9: Top -end overhaul which shall include the following: Remove weather cap, bonnet, holding nut, operating nut, thrust washer, 0-rings, and clean all parts. BID ITEM NO. 10: Replacement cost for the following items if needed: 1. Bonnet 2. Operating Nut 3. Holding nut and gasket for 0-ring 4. Steamer nozzle 5. Hose nozzle 50 each 100 each 1600 each 25 each 1 each 1 each 1 each 25 each 25 each 25 each 25 each 25 each 25 each $ 30,E $ / 95 E7a Od $ 5o0,t $ /5oo.°° $ / 9 5oo. © o $ 7,2 Coo . ' $ 3/251°0 $ /000 $ /y oo .' $ 3/25 O $ 2 3 1 Page 3 of 3 6. Steamer nozzle cap 7 Hose nozzle cap Grand Total Note: This is a unit price bid. Bidder is to enter their lowest pnce on a per unit basis for the service requested. The quantities shown will be used for evaluation only to determine the lowest and best bid. The City of Pearland will order work based on the availability of funds. Some work may be performed "once" such as the inventory and will only need maintenance and update during the remainder of the contract. See Supply Contract Provisions for contract length. The value of the contract will be more in the first year than in the 2nd and 3`d years. 25 each 25 each 0. $ / 13-0- $ /s52Cos 9