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1990-10-22 CITY COUNCIL REGULAR MEETING MINUTES16 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, HELD ON OCTOBER 22, 1990, AT 7:30 P. M. IN THE CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS The meeting was called to order with the following present: Mayor Councilmember/Mayor Pro Tem Councilmember Councilmember Councilmember City Manager City Attorney City Secretary C. V. (Vic) Coppinger David Smith Richard Tetens D. A. Miller Randy Weber James DeShazer Lester Rorick Kay Krouse Absent From The Meeting: Councilmember William Wolff INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was given by Councilmember Randy Weber. The Pledge of Allegiance was led by Councilmember Richard Tetens. -RiIii 1;.1+94 A,14'" V *l It was moved by Councilmember Tetens, seconded by Councilmember Weber, that the Minutes of the Regular Meeting of October 8, 1990, be approved as presented. Motion passed 4 to 0. MAYOR'S ACTIVITY REPORT Mayor Coppinger presented to Janet Eastburn, Finance Director, the Distinguished Budget Presentation Award given by the Government Finance Officers Association. Each of the Councilmembers commended Ms. Janet Eastburn for her fine job performance. COUNCIL ACTIVITY REPORTS Councilmember Miller reported attending the Parks Board meeting on October 13, at which three new members were sworn in. In pointing out the memo Council received from Barry Lastik, Parks Supervisor, recommending Gary K. Walters to fill vacant seat on Park Board, Councilmember Miller advised that at the meeting the Parks Board highly endorsed Mr. Walters. In addition Councilmember Miller reported attending the Brazoria County Cities Association meeting in Freeport on October 17. Councilmember Smith reported on a luncheon meeting on October 13 attended by representatives from area communities at which the feasibility and possibility of the location of the proposed 35 Freeway was discussed. That evening he met with the Clear Creek Watershed Steering Committee, which has recently had funding approved by the Water Commission for the second and final stage for the study on Clear Creek and the construction drawings. These funds will be matched by the Harris County Flood Control District and Dannenbaum Engineering will be doing the engineering work on this project. Councilmember Smith reported meeting this morning with the Drainage District regarding the proposal of the area we need to study for drainage work in the Corrigan addition. At the meeting he mentioned to the District the possibility of their participation in the cost of the engineering and construction of this project. In conclusion Councilmember Smith reported that the Engineer for the Corrigan drainage study net with him, City Manager DeShazer, Lloyd Yost and Ronny McWhirter this afternoon and presented a verbal cost estimate and breakdown on the proposal to go forward with this drainage project. Councilmember Weber reported receiving some citizen complaints regarding needed street repair at 2404 S. Grand, at the intersection of Wheatridge and Robinson, 17 and areas on Old Alvin Road between Orange and Knapp Road. In additon he received a complaint about motorists driving too fast along Barry Rose Road. DEPARTMENTAL REPORTS City Manager DeShazer reported that the Police Department is currently working on ttW,m1W,gb, meq*- of vehicles driving along the banks of: Mary's Creek in the area of Parkview Subdivision. He and Joe Almaraz Sanitation.Supervisor, attended the all -day seminar on recycling at Lamar College in Beaumont on October 11 and he felt, it was very informative. Mr. DeShazer reported attending a Chamber of Commerce luncheon on October 18; at which, the speaker from Rice University gave a very :enlightening speech on recycling. City Manager DeShazer informed that the City will be receiving a recorded deed on a drainage easement from the Pasternak Estate and others involved and that this information was passed on to the Drainage District. this afternoon. Mr. DeShazer advised that Walsh Engineering will be submitting a written proposal on the drainage project in the Corrigan South Su)Aivision. In conclusion City Manager DeShazer advised that he will be meeting withthe screening committee sometime this week regarding the applications for the Police Chief position. MAYOR'S REPORT Mayor..,Coppinger reported about his participation in the following ceremonial events: participated in recent Southwest Airlines' promotion by signing a giant - sized postcard to be send to the American troops in Saudi; participated, along with Friendswood Mayor, in events involving the Senior Citizens Olympics activities last Friday and Saturday; and participated in welcoming a new church to our compunity, the Grace Fellowship Family, which holds services in a building on the cgrner of F. M. 518 and O'Day Road. Mayor Coppinger mentioned that this was the first black church in our community. Mayor Coppinger informed that he has requested the City Manager to have each of the department heads put together goals for the upcoming year and with Council concurrence at some point have a workshop for Council to review these goals, and owl. then, Council to decide on their goals. Mayor Coppinger advised that Mr. Gary K. Walters of 5008 Rockland, who is recommended to fill the vacant seat on the Park Board, has been employed by the Houston Parks and Recreation Department for the past 18 years and has been involved in several community sport activities. It was moved by Councilmember Miller, seconded by Councilmember Weber, that Gary Walters be appointed to the Park Board to fill vacancy due to resignation of Claude Stegall. Motion passed 4 to 0. CITIZENS - NONE DOCKETED PUBLIC HEARINGS - NONE UNFINISHED BUSINESS - NONE NEW BUSINESS AUTHORIZATION FOR PAYMENT TO THE STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION FOR THE CITY'S PARTICIPATION IN THE BRIDGE CONSTRUCTION ON COUNTRY CLUB DRIVE Councilmember Tetens read a letter to the City from Richard L. McDonald, P.E. with the State Highway Department concerning the Country Club Drive Bridge construction project. The letter requested payment in accordance with the City's agreement with the State which requires the City to provide funding of 20% of the construction items, plus 20% of the preliminary and construction engineering costs. The City has previously paid to the State $52,100 and this letter requested additional funds of $47,331.71 to be submitted before this project can be let for contract. It was moved by Councilmember Tetens, seconded by Councilmember Smith, that Council authorize payment of $47,331.71 to the State Department of Highways and Public Transportation to get the Country Club Drive bridge project started. Motion passed 4 to 0. AUTHORIZATION FOR STAFF TO BID FOR EMPLOYEE MEDICAL INSURANCE On the recornnendation of the City Manager, Mayor Coppinger advised that''"s would be passed. NOTIFICATON FROM E AND D WASTE SYSTEM, INC. OF INCREASE IN RATES IN THEIR CONTRACT WITH THE CITY FOR THE DISPOSAL OF REFUSE City Manager Jim DeShazer advised that the City has a contract with E & D Waste Systems, Inc. for the disposal of refuse. This is a 5 -year contract which runs through October 31, 1993. A clause in the contract reads that on each annual anniversary date the disposal charge shall be increased by the average percentage increased or decreased of three area Type I commercial landfills, mutually agreeable by both parties, during the preceding twelve months. We have been notified by E & D Waste Systems that effective November 1 the new rates for refuse will increase from $2.92 per cubic yard to $3.32 per cubic yard and municipal sludge from $13.17 to $13.85, which is an increase of 13.8% over last year's rates. In general Council discussion questions were raised concerning the cldTd-6 of--: three area landfills used in computing the increase; other alternate ways to cut costs and the section in the contract that states that the City is obligated to pay for a minimum of 4,000 cubic yards per month. The possibility of re- negotiating the contract with E & D Waste Systems was also discussed. It was moved by Councilmember Smith, seconded by Councilmember Tetens, that Council authorize the City Manager to proceed with the contract as presented from E & D Waste Systems, Inc. after determining that everything is in keeping with the agreement the City entered into previously. Voting "Yes" - Councilmembers Smith and Tetens. Voting "No" - Councilmembers Weber and Miller. Mayor Coppinger voted "Yes" as per provision of Section 3.01 (b) of the Pearland City Charter. Motion passed 3 to 2. ADJOURN The meeting adjourned at 8:25 P. M. Minutes approved as submitted and/or corrected this (b day of A. D., 1990. Mayor ATTEST: City Sec etary