R2018-238 2018-12-10 RESOLUTION NO. R2018-238
A Resolution of the City Council of the City of Pearland,Texas,renewing a unit
supply bid for large water meters and related parts with Park Environmental
Equipment USA, in an amount not to exceed $167,470.00, for the period of
December 10, 2018 through December 9, 2019.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. The City previously opened bids for the supply of large water meters and
related parts.
Section 2. That the City Council hereby renews the bid to and Park Environmental
Equipment USA, in the unit price amounts reflected in Exhibit"A" attached hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a supply
contract for large water meters and related parts.
PASSED, APPROVED and ADOPTED this the 10th day of December, A.D., 2018.
TOM REID
MAYOR
ATTEST:
�„
ITY RET .Y
"
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Bid# 1019-01
Title Large Water Meter Supply Contract
Mountain States Pipe& PARKUSA (PARK
Line Items Supply Co Core & Main LP ENVIRONMENTAL
Line Description Mfgr MfgNo UOM QTY Unit Extended Unit Extended Unit Extended
1 LARGE METERS Neptune R9001 PKG 1
3"COMPOUND METER,TO INCLUDE VAULT AND $46,710.00 $101,594.84 $161,800.00
1.1 STRAINER Neptune R9001 EA 1 $1,560.00
$10,144.33 $7,300.00
4"COMPOUND METER,TO INCLUDE VAULT AND -
1.2 _STRAINER Neptune R9001 EA 1 $1,750.00 $11,776.29 $8,500.00
6"COMPOUND METER,TO INCLUDE VAULT AND _
1.3 STRAINER Neptune R9001 EA 1 $2,700.00 $14,790.72 $11,400.00
8"COMPOUND METER,TO INCLUDE VAULT AND
1.4 STRAINER Neptune R9001 EA 1 $3,545.00
$16,514.43 $17,000.00
10"COMPOUND METER,TO INCLUDE VAULT AND
1.5 STRAINER Neptune R9001 EA 1 $6,500.00 $26,600.00
12"COMPOUND METER,TO INCLUDE VAULT AND
1.6 STRAINER Neptune R9001 EA 1 $7,300.00 $27,900.00
3"CLASS II TURBINE METER,TO INCLUDE VAULT
1.7 AND STRAINER Neptune R9001 EA 1 $1,560.00 $9,280.41 $6,300.00
4"CLASS II TURBINE METER,TO INCLUDE VAULT
1.8 AND STRAINER Neptune R9001 EA 1 $1,750.00 $10,498.97 $6,600.00
6"CLASS II TURBINE METER,TO INCLUDE VAULT
1.9 AND STRAINER Neptune R9001 EA 1 $2,700.00 $12,864.95 $9,200.00
8"CLASS II TURBINE METER,TO INCLUDE VAULT
1.10 AND STRAINER Neptune R9001 EA 1 $3,545.00 $15,724.74 $10,800.00
10"CLASS II TURBINE METER,TO INCLUDE VAULT
1.11 AND STRAINER Neptune R9001 EA 1 $6,500.00 $14,200.00
12"CLASS II TURBINE METER,TO INCLUDE VAULT
1.12 AND STRAINER Neptune R9001 EA 1 $7,300.00 $16,000.00
2 REGISTERS FOR LARGE METERS Neptune R9001 PKG 1 $1,590.55 $5,670.00
2.1 3"COMPOUND METER REGISTER FOR R9001,HI ONLY Neptune EA 1 $122.35 $315.00
2.2 3"COMPOUND METER REGISTER FOR R9001,LOW ONLY Neptune EA 1 $122.35 $315.00
2.3 4"COMPOUND METER REGISTER FOR R9001,HI ONLY Neptune EA _ 1 $122.35 $315.00
2.4 4"COMPOUND METER REGISTER FOR R900I,LOW ONLY Neptune EA 1 $122.35 $315.00
2.5 6"COMPOUND METER REGISTER FOR R9001,HI ONLY Neptune EA 1 $122.35 $315.00
2.6 6"COMPOUND METER REGISTER FOR R900I,LOW ONLY Neptune EA 1 $122.35 $315.00
2.7 8"COMPOUND METER REGISTER FOR R9001,HI ONLY Neptune EA 1 $122.35 $315.00
2.8 8"COMPOUND METER REGISTER FOR R900I,LOW ONLY Neptune EA 1 $122.35 $315.00
2.9 10"COMPOUND METER REGISTER FOR R9001,HI ONLY Neptune EA 1 $315.00
2.10 10"COMPOUND METER REGISTER FOR R9001,LOW ONLti Neptune EA 1 $315.00
2.11 12"COMPOUND METER REGISTER FOR R9001,HI ONLY Neptune EA 1 $315.00
2.12 12"COMPOUND METER REGISTER FOR R9001,LOW ONO Neptune EA 1 $315.00
2.13 3"CLASS II TURBINE METER REGISTER FOR R9001 Neptune EA 1 $122.35 _ $315.00
2.14 4"CLASS II TURBINE METER REGISTER FOR R9001 Neptune EA 1 $122.35 $315.00
2.15 6"CLASS II TURBINE METER REGISTER FOR R9001 Neptune EA 1 $122.35 $315.00
2.16 8"CLASS II TURBINE METER REGISTER FOR R9001 Neptune EA 1 $122.35 $315.00
2.17 10"CLASS II TURBINE METER REGISTER FOR R9001 Neptune EA 1 $122.35 $315.00
2.18 12"CLASS II TURBINE METER REGISTER FOR R9001 Neptune EA 1 _ $315.00
Total $46,710.00 $103,185.39 $167,470.00
1019-01 Large Water Meters-Evaluation Form
Mountain States Pipe&Supply Co Core&Main LP Park USA(Park Environmental)
Bid$ $46,710.00 $103,185.39 $167,470.00
#of Lines Bid 12; pck 1 21 30
Pricing/Best Value
•
35 pts 26.00 25.00 34.00
Qualifications/Experience
35 pts 17 27 33
Delivery Timeframe -
10 pts 3.2 9 .10
Experience List
10 pts 9 9 10
Compliance to Bid Requirements
10 pts 3 5A 6
Total Points 58.20 75.40 93.00
Notes:
Good pricing but we don't use Honeywell
• and no vault;Wrong meter bid;Out of state; Did not complete all boxes needed for
• Did not meet all needs of the contract; pricing out all meters; Higher priced meter Good pricing and with.vaults; Meet all
vaults are needed. vaults;Right type of meter and vault;Need qualifications;Complete bid;Completed
Did not meet bid specifications; Did not. all meter sizes; Missing couple of forms from contract with all needed line items.
include vault in pricing nor proper meters. bid packet; Bid on all items required; Did not initially
Do not use Honeywell meters; No vaults Did not include letter. include proper register in bid items.
included in bid;Located in Colorado. All line items not filled; No letter completed; Pricing is good,included all line items;
Pricing is good;Does not meet specs with Not all line items addressed. Did not include correct register in bid.
meter; have not work with vendor,located Did not include letter; Did not fill out all bid Did not include register to comply with
in CO; Pricing is for meters only,no vaults items. Itron Rivaway 500.
and installation is included. Pricing is okay but all line items are not Pricing is good;All items are completed
Pricing is good but meters are not in our complete;Worked with Core&Main on to show meter and vault cost; Park has
specs; Experience is good; Not local; MSPS meters 2 in and below; Local company; Not had good history supplying the City with
listed Honeywell meters; Didn't include cost all items are listed; Didn't get letter of , large meters;Local company; Need to
of vaults. intent. include Itron register.
For Compliance to Bid: check to Make sure the following forms/letter were provided by vendor:
Contractor Insurance Agreement
Local Bidder Claim Form
Conflict of Interest Y Y Y
Contractor Questionnaire Y Y Y
Non-Collusion Stmnt Y Y Y
House Bill 89 Verification Y Y Y
Cover Letter y N Y
;j
TyeL
r_4c n 3519 Liberty Drive
4sci),rt ,; 0, ' Pearland,TX 77581
General Services Contract
This Contract(Contract)is made between the City of Pearland,Texas(City),and Contractor.The,City
and Contractor agree to the terms and conditions of this Contract, which consists of the following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
I.Summary of Contract Terms.
Contractor: Park Environmental Equipment
PO Box 41859
Houston, TX 77241-1859
Description of Services: Contractor will provide large water meters and parts for the City of
Pearland, as needed, per the specifications of bid#1019-01;City Council
Resolution#R2018-238.
Contract Type: Unit Price Contract, Not to Exceed $167,470.00,
Effective Date: December 10, 2018
Termination Date: December 09, 2019.
Renewal: Two renewal options available,upon the mutual agreement of both parties.
II. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY/OF PEARLAND: CONTRACTOR.
4
,,_,9-164 4,1r—
/Budget/Procurernent Manager Date Title: 1I - Di6}r,b.4+o� Cir1
Date: 'I'L .131 fit
7_,--
*S'!,.•-d •v: gate: /1- IS
City anager
Assistant City Manager
Director
Program Manager
*Contract Signature Authority: Program Manager-$5,999 or less
Director-$6,000 to$30,000
City Manager/Assistant City Managers-$30,001'to$50,000
City Council Resolution-$50,000+
Page 1 of 4
Ill. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as described in
Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the terms
and conditions specified in this Contract. Contractor will bill the City for the Services provided at
intervals of at least 30 days,except for the final billing.The City shall pay Contractor for the Services
in accordance with the terms of this Contract, but all payments to be made by the City to Contractor,
including the time of payment and the payment of interest on overdue amounts_, are subject-to the
applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate this
Contract during its term at any time for the City's own convenience where the Contractor is not
in default by giving written notice to Contractor. If the City terminates this Contract underthis
paragraph, the City will pay the Contractor for all services rendered in accordance with this
Contract to the date of.termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as
provided in this paragraph if the other party'fails to comply with its terms. The party alleging
the default will give the other party notice of the default in writing citing the terms of the
Contract that have been breached and what action the defaulting party must take to cure the
default. If the party in default fails to cure the default as specified in the notice,the party giving
the noticeof default may terminate this Contract by written notice to the other party,specifying
the date of termination. Termination of this Contract underthis paragraph does not affect the
right of either party to seek remedies for breach of the Contract as allowed by law, including
any damages or costs suffered by either party.
(3) Multi-Year Contracts and Funding. If this Contract extends beyond the City's fiscal year in
which it becomes.effective or provides for the City to make any payment during any of the
City's fiscal years following the City's fiscal year in which this Contract becomes effective and
the City fails to appropriate funds to make any required Contract payment for that successive
fiscal year and there are no funds from the City's sale of debt instruments to make the required
payment, then this Contract automatically terminates at the beginning of the first day of the
City's successive fiscal year of the Contract for which the City has not appropriated funds or
otherwise provided for funds to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attachedcontract document that limits the
Contractor's liability to the City.or releases the Contractor from liability to the City for actual or
compensatory damages, loss,or arising from the performance of this Contract or that provides
for contractual indemnity by one party to the other party to this Contract is not applicable or effective
under this Contract. Except where an Additional Contract Document provided by the City provides
otherwise, each party to this Contract is responsible for defending against and liable for paying any
claim, suit, or judgment for damages, loss, or costs arising from that party's negligent acts or
omissions in the performance of this Contract in accordance with applicable law.This provision does
not affect the right of either party to this Contract who is sued by a third party for acts or omissions
arising from this Contract to bring in the other party to this Contract as a third-party defendant as
allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written consent of the
Page 2 of 4
City.
F. Law Governing and Venue: This Contract is governed bythe law of the State of Texas and a
lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in or
having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the Contractor
and supersedes all prior negotiations, representations, or contracts, either written or oral. This
Contract may;be amended only by written instrument signed by both parties.
H.Independent Contractor. Contractor shall perform the work under this Contract as an independent
contractor and not as an employee of the City. The City has no right to supervise,direct,or control the
Contractor or Contractor's officers or employees in the means, methods, or details of the work to be
performed by Contractor under this Contract. The City and Contractor agree that the work performed
Under this Contract is not inherently.dangerous,that Contractor will perform the work in a workrimanlike
manner,and that Contractor will take proper care and precautions to insure the safety Of Contractor's
Officers and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to resolve
any disputes that may arise between them regarding this Contract. If either party disputes any matter
relating to this Contract,the parties agree to try in good faith,before bringing any legal action,to settle
the dispute by submitting the matter to mediation before a third party who will be selected by
agreement of the,parties.The parties will each pay one-half of the mediator's fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for breach Of
contractor for any other cause relating to this Contract, neither party.will seek or be entitled to an
award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV;Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract are part of
this Contract; except as follows: any provision contained in any of the Contractor's Additional Contract
Documents specified below that conflicts with a Contract provision not included in the Contractor's Additional
Contract Docurrients,_does not apply to this Contract.
A. Contractor-'s Additional Contract Documents:
1. The contractor's response to bid #1019-01 shall be construed as additional, contract
documents.
2. Executed Contractor Insurance Requirements&Agreement(required insurance certificate[s]
shall be in possession of City at actual commencement of work).
B. City's Additional Contract Documents:
1. Scope of Services as listed.on the attached.
Page 3 of 4
EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services shall consist of the contractor providing large water meters and parts for the City of
Pearland,as needed,per the specifications of bid#1019-01;City Council Resolution#R2018-238. Pricing is
as follows per contractor's response to the same, as listed below:
PARKUSA(PARK ENVIRONMENTAL -
EQUIPMENT,LTD.)
Line Description Mfgr MfgNo UOM EST QTY Unit Cost
'- ; . ' • 'Neptune 89001 .:PKG '1
1 ,:..� LARGE METERS � --
1.1 3"COMPOUND METER,TO INCLUDE VAULT AND STRAINER Neptune R9001 EA 1 $7,300.00
1.2 4"COMPOUND METER,TO INCLUDE VAULT AND STRAINER Neptune R9001 EA 1 $8,500.00
1.3 6"COMPOUND METER,TO INCLUDE VAULT AND STRAINER Neptune R9001 EA 1 $11,400.00
1.4 8"COMPOUND METER,TO INCLUDE VAULT AND STRAINER Neptune R9001_ EA 1 $17,000:00
1.5 10"COMPOUND METER,TO INCLUDE VAULT AND STRAINER Neptune R9001 .EA 1 $26,600.00
1.6 12"COMPOUND METER,TO INCLUDE VAULT AND STRAINER Neptune R900I EA 1 $27,900.00
3"CLASS II TURBINE METER,TO INCLUDE VAULT AND
1.7 STRAINER Neptune R9001 EA 1 $6,300.00
4"CLASS II TURBINE METER,TO INCLUDE VAULT AND
1.8 STRAINER Neptune R900I EA 1 $6,600.00
6"CLASS II TURBINE METER,TO INCLUDE VAULT AND
1.9 STRAINER Neptune R9001 EA 1 $9,200.00
8"CLASS II TURBINE METER,TO INCLUDE VAULT AND
1.10 STRAINER Neptune R9001 EA 1 $10,800.00
10"CLASS II TURBINE METER,TO INCLUDE VAULT AND
1.11 STRAINER Neptune R9001 EA 1 $14,200.00
12"CLASS II TURBINE METER,TO INCLUDE VAULT AND
1.12 STRAINER Neptune R9001 EA 1 $16,000.00
2 'REGISTERS-FOR LARGE METERS ' `_. _: Neptune R9001 PRG' `'1 '
2.1 3"COMPOUND METER REGISTER FOR R900I,HI ONLY Neptune EA 1 $315.00
'2.2 3"COMPOUND METER REGISTER FOR R9001,LOW ONLY Neptune EA 1 $315.00
'2.3 4"COMPOUND METERREGISTERFOR R9001,HI ONLY Neptune EA 1 $315.00
2.4 4"COMPOUND METER REGISTER FOR R9001,LOW ONLY Neptune EA 1 $315.00
2.5 6"COMPOUND METER REGISTER FOR 89001,HI ONLY Neptune. EA _ 1 $315.00
2.6 6"COMPOUND METER REGISTER FOR R9001,LOW ONLY Neptune EA 1 $315.00
'2.7 8"COMPOUND METER REGISTER FOR 89001,HI ONLY
Neptune EA 1 $315.00
'2.8 8"COMPOUND METER REGISTER FOR R900I,LOW ONLY Neptune (EA 1 $315.00
2.9 10"COMPOUND METER REGISTER FOR R900I,HI ONLY Neptune EA 1 $315.00
2.10 . 10"COMPOUND METER REGISTER FOR R900I,LOW ONLY Neptune EA 1 $315.00 -
'2.11 12"COMPOUND METER REGISTER FOR R900I,HI ONLY Neptune EA 1 $315.00
2.12 12"COMPOUND METER REGISTER.FOR R9001,LOW ONLY Neptune EA 1 $315.00
2.13 , 3"CLASS II TURBINE METER REGISTER FOR 89001 - Neptune EA - - 1 $315.00
'2.14 4"CLASS II TURBINE METER REGISTER FOR R9001 Neptune EA 1 $315.00
"2.15 6"CLASS II TURBINE METER REGISTER FOR 89001 Neptune EA 1 $315.00
2.16 8"CLASS II TURBINE METER REGISTER FOR R9001 Neptune EA 1 $315.00
2.17 10"CLASS II TURBINE METER REGISTER FOR R9001 Neptune EA 1 $315.00
'2.18 12"CLASS II TURBINE METER REGISTER FOR R9001 Neptune lEA 1 $315.00
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