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R2018-242 2018-12-10 FAILED RESOLUTION NO. R2018-242 A Resolution of the City Council of the City of Pearland,Texas,authorizing the City Manager or his designee to enter into a contract with Johnston LLC, in the amount of$425,800.00, for facilities assessment services for thirty three (33) City building facilities. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract by and between the City of Pearland and Johnston LLC, a copy of which is attached hereto as Exhibit"A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract with Johnston LLC, for facilities assessment services. PASSED, APPROVED and ADOPTED this the 10th day of December, A.D., 2018. TOM REID MAYOR ATTEST: YOUNG LORFING, TRMC " e_01 CITY SECRETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY Exhibit A CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY") and Johnston LLC. ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as the Facilities Condition Assessment("PROJECT"). (Project#FA1702) SECTION I-SERVICES OF THE CONSULTANT. The CONSULTANT shall perfonu the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise underthe same or similar circumstances: A. The CONSULTANT shall perform a facilities condition assessment of 33 buildings within the City of Pearland. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy font'in the Microsoft Project for Windows fonuat. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that- the CITY (through its employee handbook)considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement,. accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT recognizes that all drawings, special provisions, field survey notes,reports,estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. E. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than$1,000,000 in the aggregate. Design 1 of 7 D2.Revised 2018 • (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and$1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non-owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of • the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail,return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions,and limits required by this CONTRACT are in full force and effect. F. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT,his officers,employees,agents, or subcontractors under this CONTRACT. G. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. Design 2 of 7 D2 Revised 2018 SECTION II-PERIOD OF SERVICE This CONTRACT will be binding upon execution and end in a period estimated to be eight(8) months, after start of the project. SECTION III - CONSULTANT'S COMPENSATION A. The total compensation for the services performed shall not exceed the total noted in Section B. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: 1. Task One—Facilities Priority Matrix $85,000.00 2. Task Two—Site Investigation $120,000.00 3. Task Three—Building Assessment Narratives $195,200.00 4. Task Four—Facility Conditions Assessment $18,000.00 • 5. Task Five—Presentation $7,600.00 Total: $425,800.00 C. The CITY shall make payments to the CONSULTANT within thirty(30)days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. SECTION IV-THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The,project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from-or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub- Design 3 of 7 D2 Revised 2018 consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. SECTION V-TERMINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason-- with or without cause--by delivering written notice to CONSULTANT personally or by certified mail at 2603 Augusta Drive, suite 1500, Houston TX 77057. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15th day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty(60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum,the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. Design 4 of 7 D2 Revised 2018 SECTION VI—ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII—COVENANT AGAINST CONTINGENT FEES The CONSULTANT affimus that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and inits discretion,may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission,percentage brokerage fee, gift, or contingent fee that has been paid. SECTION VIII-SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. CITY OF PEARLAND, TEXAS DATE November 29, 2018 TANT DATE J. Alan Johnston, Jr President Johnston, LLC Design 5 of 7 D2 Revised 2018 House Bill 89 Verification I, J. Alan Johnston, Jr. (Person name), the undersigned representative (hereafter referred to as "Representative") of . _Johnston, LLC (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18)years of age, after being duly sworn by the undersigned notary,do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Pearland; and 3. That Representative understands that the term"boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an lsraeli-controll- t=rritory ; "utdoes not include an action made for ordinary business purposes. SG U' OF REPRESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this 28 day of_ November ., 20 18 . Nk%S. ;t3 Notary Public ,4:01:fitfk TONYAPITTS CARVAJAL • I*1 My Notary ID#128303691 1 -•!i,011:+,. .. JUDO 20,.2022 Design 6 of 6 D2 Revised 2018 Client#: 106396 • 10JOHNSLLC (MM/DD/YYYI� ACORDT. CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YY 9/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Charlotte Landry Wortham Insurance&Risk Mgmt. PHONE 713-321-2758 FAX 512-640-6159 (AIC,No,Ext): (A/C,No): P.O. Box 1388 E-MAIL SS: charlotte.landry@worthaminsurance.com ry@worthaminsurance.com ADDRE Houston,TX 77251-1388 INSURER(S)AFFORDING COVERAGE NAIC# 713 526-3366 Sentinel Insurance Company Ltd. 11000 INSURER A: P Y INSURED INSURER B:Property&Casualty Ins Co of Hartford 34690 Johnston, LLCLexin ton Insurance'Com Company C: 9 P Y 19437 ' 2603 Augusta,Suite 1500 Houston,TX 77057- INSURER D INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED.BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF.ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR ADDLSUBR TYPE POLICY EFF POLICY EXP TYPE OF INSURANCE - NSR WVD POLICY NUMBER IY (MMIDDIYYYY) (MMIDDYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY 61SBAIH5746 03/01/2018 03/01/2019 EACH OCCURRENCE $2,000,000 CLAIMS-MADE X OCCUR '-PREMISES(Ea RENTED $1,000,000 MED EXP(Any one person) $10,000 PERSONAL&ADVINJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 I R - X POLICY h JECT LOC PRODUCTS-COMP/OP AGG $4,000,000 OTHER: _ $ A AUTOMOBILE LIABILITY 61SBAIH5746 03/01/2018 03/01/2019 COMBINEccident) $D SINGLE LIMIT. 2>000>000 (Ea a ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X FAI PODS NLY X NON-OWNED PROPERTY DAMAGE AUTOS ONLY (Per accident) • • A X UMBRELLA LIAB X OCCUR 61SBAIH5746 03/01/2018 03/01/2019 EACH OCCURRENCE $2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $2,000,000 DED X RETENTION$10,000 $ B WORKERS COMPENSATION 61WBCA04454 03/01/2018 03/01/2019 X MUTE EMPLOYERS'LIABILITY STATUTE ER Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N N/A - (Mandatory in NH) EL.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 C Errors&Omission 031428354 03/01/2018 03/01/2019 $1,000,000 Each Claim • $3,000,000 Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) The General Liability policy includes a blanket additional insured endorsement that provides additional insured status to the certificate holder when there is a written contract between the named insured and the certificate holder requiring additional insured status. The General Liability policy contains a special endorsement with Primary and Noncontributory wording. (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION City • of Pearland SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 3501 East Orange Street ACCORDANCE WITH THE POLICY PROVISIONS. Pearland,TX 77581 • AUTHORIZED REPRESENTATIVE Signature not on file. • ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 2 The ACORD name and logo are registered marks of ACORD #S991364/M878248 PTCDL DESCRIPTIONS (Continued from Page 1) The General Liability policy includes a blanket automatic waiver of subrogation endorsement that provides this feature only when there is a written contract between the named insured and the certificate holder that requires it. The Workers Compensation policy includes a blanket automatic waiver of subrogation endorsement that provides this feature only when there is a written contract between the named insured and the certificate holder that requires it. • SAGITTA 25.3(2016/03) 2 of 2 #S991364/M878248 Exhibit A JOHNSTON November 26,2018 Mr. Jack Enochs Facilities Services Manager, Public Works City of Pearland 3501 East Orange Street Pearland,TX 77581 Re: Professional Design Services Proposal for City of Pearland Facility Assessment Dear Mr. Enochs, We appreciate the opportunity to provide City of Pearland.this proposal for the Facilities Condition Assessments of 33 buildings within the City of Pearland.We are excited about this opportunity with our design team fully engaged and prepared to begin immediately upon your acceptance of our proposal. PROJECT INFORMATION The objective of this facilities condition assessment is to provide the City of Pearland with the necessary information which will allow you to effectively use capital dollars to improve and maintain your building infrastructure. The City of Pearland has 33 buildings spread throughout approximately 48 square miles. It has been determined that a thorough evaluation and assessment of the City's building infrastructure is needed to benchmark and document their current conditions. As part of this same evaluation, deferred maintenance items and other deficiencies will be identified and ultimately result in a prioritized five-year Capital Improvement Plan with a ten year look ahead. Once complete, Johnston will assist City of Pearland in developing a presentation on the Capital Improvement Plan and deferred maintenance budget and schedule for consideration and funding. ' The building assessment will include interior architectural systems, exterior envelope, roof systems, American with Disabilities Act compliance,fire/life safety code compliance, mechanical systems, plumbing systems, electrical systems, structural/foundations systems and elevator systems.The total building area of this assessment is approximately 350,000 square feet. Johnston 2603 Augusta Drive,Suite1500 i Houston,Texas 77057 i Main 713.244.8300 Fax 713.532.9006 i www,johnstonllc.com J JOHNSTON SERVICES As described in our General Project Information Johnston will work closely with the City of Pearland staff and coordinate our team and our consultants to conduct this assessment. Our process focuses on close teaming with our client to help understand their needs and understand the challenges they face with their facilities.The Johnston team consists of Project Management, Architecture, Mechanical/Plumbing Engineering, Electrical Engineering, Capital Improvement Plan Planning and Marketing.The Johnston consulting team includes a Structural Engineer, Elevator Consultant and Cost Estimator. BUILDING SCOPE City of Pearland has identified the following buildings to be included in this facilities condition assessment. These buildings include, in order of priority: City Building Street Address Square Footage Public Safety Building* 2555 Cullen Parkway 90,000 City HaII* 3519 Liberty Dr. 28,000 Community Center/annex* 3523 Liberty Dr. 21,000 Recreation Center&Natatorium* 4141 Bailey Rd. 110,000 Fire Administration* 2703 Veterans Dr. 6,800 Fire Station#2 6050 Fite Rd. 10,000 Fire Station#3 3207 Yost 10,000 Animal Control, 2002 Old Alvin Rd. 4,025 Fire Station#4 8333 Freedom Dr. 4,000 Fire Station#5 311.0 Kirby Dr. 4,000 Tom Reid Library 3522 Liberty Dr. 19,600 Melvin Knapp Senior Center 2424 South Park Ave. 13,500 Westside Events Center 2150 Country Place Pkwy 6,500 Westside Library(limited scope) 2803 Business Center Dr. 6,000 Public Works Satellite Service Center 2559 Hillhouse Rd. 5,000 Public Works Fleet Building 2040 Old Alvin 1,500 Parks Maintenance Bldg. (2 Bldgs.) 3509 East Orange 1,480 Public Works Facility Building 3509 East Orange 250 John Hargrove WWTP Admin.Bldg. 3423 Harkey 500 Barry Rose WWTP Admin.Bldg. 1902.5 Barry Rose St. 400 Reflection Bay WWTP Admin.Bldg. 1818 Reflection Bay Dr. 400 Bailey/SE Water Well Admin.Bldg. 3945 Wells 250 Kirby Water Well Admin.Bldg. 3110 Kirby Dr.. 250 Longwood WWTP Admin.Bldg. 2727 Dixie Farm Rd. 225 Alice.Water Well Admin.Bldg. 3702 Alice St. 225 South Down.WWTP Admin.Bldg. 3711 Soho Dr. 200 Cullen Water Well Admin.Bldg. 2529 Cullen 200 J • JOHNSTON Southdown Water Well Admin.Bldg. 1003 E. Belgravia 150 Garden Rd.Water Well Admin.Bldg. 13711 Garden Rd. 100 McLean Water Well Admin.Bldg. 2838 McLean Rd. 100 Magnolia Water Well Admin.Bldg. 3812 Magnolia Rd. 100 Liberty Water Well Admin.Bldg. 3503 Liberty Dr. 100 FM 518 Water Well Admin.Bldg. 1801 E. Broadway 100 Total SF of Buildings included 346,955 *indicates top level priority PROJECT ASSESSMENT Johnston has broken this assessment into six tasks with associated schedules and deliverables.This task list represents the order in which the different project objectives will be accomplished for each building. It is our understanding we will be working with the City of Pearland to divide the buildings into three tiers of priorities. Since there are a total of 33 buildings in this assessment, each building will have its own schedule depending on its priority. Johnston will meet with the City of Pearland on a monthly basis to help coordinate these tasks. Task One—Facilities Priority Matrix Johnston will meet with City of Pearland to discuss the goals and objectives of this assessment and any concerns regarding the current state of the buildings, equipment and operations. In this meeting(s), Johnston will focus the discussions towards creating a facility priority matrix.This matrix will be composed of three main variables which are the Facility Condition Index(FCI),Tier building classification and Specific Deficiency Priority(SDP). The FCI is a benchmarkused to compare the relative condition of a group of facilities which is a ratio of the maintenance, repair and replacement cost over the current building replacement value.Tier building classification is defined as the importance placed on the building's continued operation related to the city's operational needs. This will require collaboration with the City's representatives to assist Johnston in ranking the facility's priorities appropriately. Finally, the SDP prioritizes building deficiencies/repairs related to building operations. Johnston will make recommendations for your review and further discussion. Johnston will review available drawings, work orders, maintenance logs, energy bills and closeout documents provided to us by the City upon acceptance of this proposal.This information will be used to further understand and familiarize our team with your buildings. Building specific condition assessment spreadsheets will be developed and continually updated as we work through each building to evaluate their components and equipment. These notes will be used to complete our narrative and assessments for each building. Deliverables: 1. Meeting Notes 2. Facility Priority Matrix a. Tier Building Classifications b. Specific Deficiency Priorities c. Initiation of Facility Conditions Index J JOHNSTON • Task Two—Site Investiaation Johnston will conduct field investigations based on priority list of the 33 buildings in the City established by the Tier Building Classifications. Our team will walk with a City representative who is knowledgeable of the buildings and equipment to provide access during each site investigation. In our multiple site visits, Johnston will have architectural, mechanical, electrical and plumbing teams walk each building by priority based on the Tier Building Classifications -photograph, document and analyze data for the various systems as outlined on page 3 and 4 of the RFQ#0918-67.After the initial walk,the architect will determine if the structural engineer is required for additional review. Deliverables: 1. Site Investigation Report for each building as completed (including photos and equipment spreadsheets) 2. Monthly progress meeting (corresponding with site visit) 3. Continue to develop Facility Conditions Index Task Three-Building Assessment Narratives Johnston will analyze the equipment and building information gathered in Task Two to develop a building assessment narrative with recommendations for each of the 33 buildings., The narrative will be broken up into six sections. The first section will be a general overview of the building and a description of the systems in the building. This will include an executive summary with a list of the projects proposed for the building. The second section will document the condition of the buildings and equipment. Pictures will be referenced to show any maintenance/repair issues. Information will be included from data collected in Task Two.The third section will include a list of all the equipment and building systems that require routine maintenance.The recommended maintenance procedures from the manufacturers will be included in this section.The fourth section of the building summary will be a design review of the systems in the building. This will include, but will not be limited to, addressing temperature control issues in the building, recommendations for improving energy efficiency, and a review of the materials used in the construction of the building. In the fifth section of the narrative, the building and it's engineered systems will be reviewed for code compliance.The code review will include, but is not limited to, comparing the plans to the requirements of the American with Disabilities Act(ADA), fire/life safety code, and the elevator code, as applicable. Some examples of the review will be exiting requirements for the building, wheelchair access to the buildings and toilet rooms, fire sprinkler system requirements and exit sign placement. The sixth, and final section of the narrative, will include the life-cycle costs analysis of the building envelope (exterior walls and roof), air conditioning equipment, plumbing equipment, and electrical equipment in the building. The life cycle cost analysis gives you an estimated time frame for replacing equipment or building system and will help with budgeting in future years. The life cycle cost analysis for all equipment replacements will be documented for the next ten years. The life-cycle cost analysis will include the cost of the equipment or building system, installation, and an estimated escalation on those costs based on the recommended time frame for replacement.This task represents a significant portion J JOHNSTON of the overall assessment effort. Deliverables: 1. Building narratives for 33 buildings Task Four—Facility Conditions Assessment, Johnston will develop a list of prioritized projects with associated costs utilizing the facility priority matrix. We will develop a compiled draft report from the deliverables developed in Task Three to be reviewed for comments by the City of Pearland. This report will include the following: executive summary overviewing the assessment process, findings, deficiencies/repair recommendations, and cost estimates; building narratives; cost analysis; building and project prioritization matrix; recommended Capital Improvement Plan, which includes yearly prioritizations and budgets for a five year and a ten year look ahead; recommended maintenance schedule. Once all comments have been addressed, we will provide the final facility conditions assessment report. Deliverables: 1. Final facility condition assessment report Task Five -Presentation Johnston will work with City staff to develop a presentation for the City of Pearland which outlines the facility condition assessment methodology, findings, and Capital Improvement Plan. The presentation will focus on describing how the recommended Capital Improvement Plan priority list targets those projects and goals which meet the City's most critical building facility needs first. The presentation will illustrate how this Capital Improvement Plan will have a measurable impact on reducing the deferred maintenance backlog and create more predictable maintenance costs. This proactive approach demonstrates the efficient use of City dollars to maintain theirbuilding infrastructure. Deliverables: 1. Facility condition assessment presentation SCHEDULE We understand your desire to move forward on this assessment.The client's goal is to begin in December 2018. To achieve this request, and work within the fees that we have identified below, Johnston developed an assessment schedule.This schedule will include an initial kick-off with the appropriate representatives. Monthly progress meetings will be conducted to update and inform progress as we move through this assessment schedule.These meetings are accounted for within our fees. The following is based on a start date of December 17,2018. J JOHNSTON Tasks Duration Start Date End Date Task One-Facilities Priority Matrix (20)weeks 12/17/2018 04/30/2019 Task Two-Site Investigation (17)weeks 01/06/2019 05/05/2019 Task Three-Building Assessment Narratives (23)weeks 01/13/2019 06/20/2019 Task Four-Facility Conditions Assessment (3)weeks 06/09/2019 06/28/2019 Task Five-Presentation (5)weeks 06/16/2019 07/19/2019 Schedule Total: (8) Months Dataullur Ma CEO aniCI Task 1 12/17/18 4/30/19 Task 2 1/6/19 5/1/19 Task 3 1/13/19 6/20/19 Task4 6/9/196/28/19 Task 5 6/16/191 7/19/19 Based on your funding schedule, Johnston's assessment schedule considers your need for budget planning by March 2019.We will have assessment data available in March for your use during capital improvement planning sessions of your top priority buildings.These top priority buildings include: Public Safety Building, City Hall, Community Center/annex, Recreation Center&Natatorium,and Fire Administration buildings. COMPENSATION Compensation for the Professional Services described in this letter will be established as a Lump Sum Amount.Johnston will bill you for work completed monthly on a percent complete basis per task.We request payment within 30 days of invoice date. Reimbursable expenses incurred by Johnston in connection with the project are included in the fee quoted. Professional Services Fee: Four Hundred Twenty Five Thousand Eight Hundred Dollars($425,800.00) City of Pearland Assessment Task One-Facilities Priority Matrix $ 85,000.00 Task Two-Site Investigation $ 120,000.00 Task Three-Building Assessment Narratives $ 195,200.00 Task Four-Facility Conditions Assessment $ 18,000.00 Task Five-Presentation $ 7,600.00 Total Professional Services Fee $425,800.00 ADDITIONAL SERVICES Although we do not anticipate the need for additional services outside the basic services identified,the following may be considered needed due to unforeseen building conditions or additional City requirements. Services not included in this assessment: 13 JOHNSTON • Civil Engineering o Parking lot grading o Sewer/Waste Water Plants and associated panels • Gas Tank systems and associated pumps • Security and Detection and Door access systems • Building energy modeling or relative payback analysis for alternative MEP systems • Assessment beyond the approved locations • Other services that may be authorized by Client, beyond the scope described herein Johnston can manage a qualified consultant to assess these components should the City wish to engage. If one or all the above-mentioned areas are deemed necessary, Johnston will be happy to contract with a specialized consultant as an add service. In the event Additional Services are requested, a new proposal will be issued. CLARIFICATIONS . • Johnston has not included any fees for required review by any local agencies. • Johnston acknowledges that there may be a time delay/lag in the schedule. If this occurs, Johnston will inform the owner that the project will go"on-hold"status, until Johnston is approved in writing to proceed. • Johnston will not be required to carry bid bonds, performance bonds, or bank guarantees. • Structural consultant requirement will be based on Johnston's visual observations. Once a deficiency is identified, Johnston will bring a structural consultant on site. • Testing and balancing is not part of this project scope. • Asbestos testing is not part of this project scope. • Wind storm compliance review is not part of this projectscope. • The following items will be requested by Johnston upon contract approval: As-Built drawings; Current Site Surveys;Work orders for past 12 months; Abatement Certificates; Equipment Software selection and data field designations; Equipment Asset number designations; Design Standards. If you have any questions about our City of Pearland Facility Assessment proposal, please contact us at 713.244.8300.We will be happy to meet with you to discuss this proposal in more detail.We thank you again for this opportunity and look forward to moving ahead.We are prepared to commence with this work immediately upon your approval. Sincerely, - I. nston, Jr, PE Presiden • Johnston, LLC 11/26/2018 Date Signed Why Johnston? T Amk4 IF kAlk 0WNERSH0 V 1011111/111% C#<- O ,Q (PROJECT )1 SUCCESS s We have the experience We take ownership and are Rather than using software or and dedication needed committed, client-focused, and general checklists ,our hands-on, to efficiently assess your proactive.You'll receive one team licensed professionals complete buildings and develop thorough from start to finish. every assessment with boots on recommendations. Caring about our clients' continued the ground. The City of Pearland has multiple success is at the core of everything We do things differently at Johnston. aging buildings and facilities we do. Johnston professionals are Other firms typically rely on software that were damaged by Hurricane proactive and commit to taking and checklists, but that approach Harvey.To help prioritize ownership of every project. We only reveals surface-level problems. capital construction needs and remain focused on you and your A checklist may uncover high improvements, you need an efficient, project needs, and we promote discharge temperature in an air dependable partner to assess direct communication;every project, handler; but an engineer can trace your various facilities. Johnston's client, email, and phone call is a myriad of possible causes and engineers and architects have important.Our on-call support uncover the underlying issue, like decades of experience completing and quick response means your an impacted coil, for example. facility assessments and developing questions or concerns are quickly Johnston's drive to dig deeper Capital Improvement Plans for addressed.We also maintain assures our clients that we find facilities and situations very similar the same project team from start the underlying problems, reduce to yours. to finish, ensuring the entire maintenance costs, and provide team understands your project's thorough recommendations. objectives,schedule,and budget. J d 0II NSTl1N BUILDING NAME .ADDRESS AREA SCHEDULE Priority Architect I Mech Elec Plumb Admin f CIP/MARKETING Review Work Orders 60 Energy Usage Calculations 10 60 Recreation Center&Natatorium 4141 Bailey Rd. 110,000 1/8/2019 ' Review Existing Drawings12 12 8 8 Site Visit 9 9 5 5 Report Writing!Life Cycle Cost Analysis 30 30 20 20 8 Calculations 8 Public Safety Building 2555 Cullen Parkway 90,000 1/15/2019 Review Existing Drawings 12 12 8 6 Site Visit • - 9 9 5 5 Report Writing/Life Cycle Cost Analysis 30 30 20 20 8 Calculations 8 City Hall(limited scope) 3519 Liberty Dr. 28,000 1/22/2019 Review Existing Drawings 6 6 4 3 Site Visit 4 4 2 2 Report Writing/Life Cycle Cost Analysis 20 20 15 15 6 Calculations 4 Community Center/annex(limited scope) 3523 Liberty Dr. 21,000 1/29/2019 Review Existing Drawings 6 6 • 4 3 Site Visit 4 4 2 2 Report Writing/Life Cycle Cost Analysis 20 20 15 15 6 Calculations • 4 Tom Ried Library(limited scope) 3522 Liberty Dr. 19,600 2/5/2019 Review Existing Drawings 6 6 4 3 Site Visit 4 4 2 2 ' Report Writing/Life Cycle Cost Analysis 20 20 15 15 6 . Calculations 4 • Melvin Knapp Senior Center 2424 South Park Ave. _ 13,500 2/12/2019 Review Existing Drawings 6 6 4 3 . ' Site Visit 4 4 2 2 Report Writing/Life Cycle Cost Analysis 12 12 10 10 4 Calculations 4 Fire Station#2 •6050 Fite Rd. 10,000 2/19/2019 Review Existing Drawings 6 6 4 3 Site Visit 4 4 2 2 Report Writing/Life Cycle Cost Analysis 12 12 10 10 4 Calculations 4 •Fire Station#3 3207 Yost 10,000 2/19/2019 Review Existing Drawings 6 6 4 3 Site Visit 4 4 2 2 Report Writing/Life Cycle Cost Analysis 12 12 10 10 4 Calculations 4 • BUILDING NAME ;ADDRESS AREAS SCHEDULE ' Priority , I Architect I Mech i Elec Plumb Admin I CIP/MARKETING Fire Administration 2703 Veterans Dr. 6,800 2/26/2019 Review Existing Drawings 3 4 3 2 Site Visit 3 3 2 2 Report Writing/Life Cycle Cost Analysis 4 6 4 3 3 Calculations 2 . Westside Events Center 2150 Country Place Pkwy 6,500 2/26/2019 • Review Existing Drawings 3 4 3 2 Site Visit 3 3 2 •2 , Report Writing/Life Cycle Cost Analysis 4 6 4 3 3 Calculations 2 Westside Library(limited scope) 2803 Business Center Dr. 6,000 2/26/2019 Review Existing Drawings 3 4 3 2 Site Visit 3 3 2 2 Report Writing/Life Cycle Cost Analysis 4 6 4 3 3 Calculations 2 Public Works Satellite Service Center 2559 Hillhouse Rd. '5,000 3/5/2019 Review Existing Drawings 3 4 3 2 Site Visit 3 3 2 2 Report Writing/Life Cycle Cost Analysis 4 6 4 3 3 Calculations . 2 Animal Control 2002 Old Alvin Rd. 4,025 3/5/2019 • Review Existing Drawings 3 • 4 3 2 Site Visit3 3 2 2 Report Writing/Life Cycle Cost Analysis 4 6 4 3 3 Calculations 2 Fire Station#4 8333 Freedom Dr. 4,000 3/5/2019 Review Existing Drawings 3 4 3 2 Site Visit 3 3 2 2 Report Writing/Life Cycle Cost Analysis 4 6 4 3 3 Calculations 2 Fire Station#5 3110 Kirby Dr. 4,000 3/5/2019 Review Existing Drawings 3 4 3 2. Site Visit 3 3 2 2 Report Writing/Life Cycle Cost Analysis . 4 6 4 3 3 Calculations 2 . Public Works Fleet Building 2040 Old Alvin 1,500 3/12/2019 Review Existing Drawings 3 2 3 2 Site Visit 3 3 2 2 Report Writing/Life Cycle Cost Analysis 4 4 4 3 3 Calculations 2 Parks Maintenance Bldg.(2 Bldgs.) 3509 East Orange 1,480 3/12/2019 Review Existing Drawings 3 2 3 2 Site Visit 3 3 2 2 Report Writing/Life Cycle Cost Analysis 4 4 4 3 3 Calculations 2 ' BUILDING NAME ADDRESS • AREA SCHEDULE Priority Architect I Mech Elec Plumb Admin CIP/MARKETING John Hargrove WWTP Admin.Bldg. 3423 Harkey 500 3/12/2019 Review Existing Drawings 3 2 3 2 ' Site Visit . 3 3 2 2 Report Writing/Life Cycle Cost Analysis 4 4 4 3 3 Calculations _ 2 Barry Rose WWTP Admin.Bldg. 1902.5 Barry Rose St. 400 3/19/2019 Review Existing Drawings 3 2 3 2 Site Visit 3 3 2 2 Report Writing!Life Cycle Cost Analysis 4 4 4 3 3 Calculations 2 Reflection Bay WWTP Admin.Bldg. 1818 Reflection Bay Dr. 400 3/19/2019 Review Existing Drawings • 3 2 3 2 Site Visit 3 3 2 2 Report Writing!Life Cycle Cost Analysis 4 4 4 3 3 Calculations 2 Public Works Facility Building 3509 East Orange 250 3/19/2019 Review Existing Drawings , 3 2 3 2 . Site Visit 3 3 2 2 Report Writing!Life Cycle Cost Analysis 4 4 4 3 3 Calculations 2 Bailey/SE Water Well Admin. Bldg. 3945 Wells 250 3/19/2019 Review Existing Drawings 3 2 3 2 Site Visit 3 3 2 2 Report Writing!Life Cycle Cost Analysis 4 4 '4 3 3 Calculations 2 • Kirby Water Well Admin. Bldg. 3110 Kirby Dr. 250 3/26/2019 • Review Existing Drawings 3 2 3 2 Site Visit 3 3 2 2 Report Writing/Life Cycle Cost Analysis 4 4 4 3 3 Calculations 2 Longwood WWTP Admin.Bldg. 2727 Dixie Farm Rd. 225 3/26/2019 Review Existing Drawings 3 2 3 2 Site Visit 3 3 2 2 Report Writing/Life Cycle Cost Analysis 4 4 4 3 3 Calculations 2 Alice Water Well Admin. Bldg. 3702 Alice St. 225 3/26/2019 Review Existing Drawings 3 2 3 2 Site Visit 3 3 2 2 Report Writing/Life Cycle Cost Analysis 4 4 4 3 3' Calculations 2 South Down WWTP Admin.Bldg. 3711 Soho Dr. 200 3/26/2019 Review Existing Drawings 3 2 3 2 • Site Visit 3 3 2 2 Report Writing!Life Cycle Cost Analysis 4 '4 4 3 3 Calculations 2 • • BUILDING NAME ADDRESS AREA SCHEDULE Priority Architect Mech Elec Plumb Admin . CIP/MARKETING j Cullen Water Well Admin.Bldg. 12529 Cullen ! 2001 4/2/20191 1 I 1 Review Existing Drawings t 3 2 3 } 2 _ 1 _ __ Site Visit L [ 3_ 3 2 2 Report Writing/Life Cycle Cost Analysis! -- I - 4 . 4 1: 4 — 3 3 �� Calculationst I 1 2 _ Southdown Water Well Admin.Bldg. 11003 E.Belgravia . 1501 4/2/2019 y�— Review Existing Drawings! 3 2 3 2 ! �� Site Visits 3 3 ' 2 2 Report Writing/Life Cycle Cost Analysis', L�_�- 4 _ 4 4 _ 3 3 — _ _ Calculationsi..__ 2 Garden Rd.Water Well Admin.Bldg. 613711 Garden Rd. I 1001 4/2/20191 Review Existing Drawings! . — I— 3 II 2 3 2 Site Visit! I 3 3 2 2 Report Writing/Life Cycle Cost Analysis — - — — 4 �_4 4 3 3 Calculations[ 2 — McLean Water Well Admin.Bldg. 12838 McLean Rd. 100 4/2/2019. . Review Existing Drawings! ! 3 2 3 2 Site Visit! 1 3 3 2 2 Report Writing/Life Cycle Cost Analysis" 4 4 ' 4 3 3 Calculations [- L 2 _ -_ _ Magnolia Water Well Admin.Bldg_ 13812 Magnolia Rd. 1 100 4/9/20191 Review Existing Drawings; I 1 3 V.—_. 2 3 2 _.._.._.._.._._..�_�.—.__.�__._ Site Visit! 1 E 1 1 1 3 1 3 1 2 ! ' 2 1 �1--- Report Writing/Life Cycle Cost Analysis4 --- _—...._..__....___._..._ i1 4 1 4 4 3 13 Calculations] 1 1 1 2 _ Liberty Water Well Admin.Bldg. 13503 Liberty Dr. 100 4/9/20191 —r_.`— 1 Review Existing Drawings! 3 2 3 2 Site Visit' 1 — 3 3 2 2 1_. __ J Report Writing/Life Cycle Cost Analysis! 4 4 4 3 1 3 Calculations 2 _ — FM 518 Water Well Admin.Bldg. 11801 E.Broadway 100 4/9/2019 1 ' 1 1 Review Existing Drawings!�__ _...__ .___ �___._._. ._i.� _ i 1 � 3 -,� 2 �....—. 3 _..__—._.—.z _... _._., ,._ .._.._..._ _II . *__... _ -.. ! Site Visit! ! ! ! -_ 31 3 I 2 I 2 I—_ Report Writing/Life Cycle Cost AnalysisL I ! 1 ! 4 4 1 4 3 3 _ Calculations! L I ( 1 _ 2 I IY _ I___ I 1 Marketing Dept/CIP • 80 TOTAL HOURS 608 571 402 344 181 80 RATE 200 195 195 140 120 120 $ 121,600.00 $ 111,345.00 $ 78,390.00, $ 48,160.00 $ 21,720.00 $ 9,600.00 JOHNSTON FEE $390,800.00 Consultants • Structural $ 25,000.00 Elevator $ 10,000.00 • TOTAL FEE $425,800.00 •