R2018-021 2018-02-12RESOLUTION NO. R2018-21
A Resolution of the City Council of the City of Pearland, Texas, approving a
change order with Construction Masters of Houston, Inc., in the amount of
$87,472.06 associated with the Delores Fenwick Nature Center Project (Fire
Protection Improvements).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain change order associated with the Delores Fenwick Nature Center
Project, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is
hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest the change order associated with the Delores Fenwick Nature Center
Project.
PASSED, APPROVED and ADOPTED this the 12th day of February, A.D., 2018.
ATTEST:
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G LO NG, TRM
SEC A
RY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
c)61-yi
TOM REID
MAYOR
Resolution No. 2018-21
Exhibit "A"
CHANGE ORDER
Delores Fenwick Nature Center
CITY OF PEARLAND
DROJECTS DEPARTMENT
3519 Liberty Drive, Suite 300
Pearland, TX 77581
www.cityofpearland.com/projects
Date of Issuance: 12/19/2017 Change Order No.:
Contractor: Construction Masters of Houston, Inc. CoP Project No.:
Consultant: PGAL P.O. No.:
1
P20004
2018-00000344
Explanation:
This change order encompasses the following: The Fire Sprinkler system was originally value engineered out of the
project. This change order will now add the Sprinkler System back into the facility.
Description of Work
Cost Time
1 Add Item No. 47.0000, "Fire Sprinkler System" $ 87,472.06 0 Days
Please attach back-up documentation.
Cost & Time Change Summary
Original Contract:
Previous Change Order(s):
Contract prior to this Change Order:
Net increase (decrease) from this Change Order:
Revised Contract:
Finance Approval: % --t4- 0 ,3
RECOMMENDED:
By:
Consultant
ACCEPTED*:
Cost
$ 2,535,728.00
$-
$ 2,535,728.00
$ 87,472.06
$ 2,623,200.06
Date 12/21/2017
By: �f Date 12/21/2017
Contractor
By:
RECOMMENDED:
Construction Manager
APPROVED:
By:
Owner
Date
Time
270 Days
0 Days
270 Days
14 Days
284 Days
02/14/2018
Date 12/19/2017
Date 02/14/2018
'Contractor agrees to perform change(s) included in the Change Order for the price and time indicated. The prices for changes included all costs
associated with this Change Order.
No work is to be done until this change order is executed. No payment to the Contract (or Consultant) shall be made for work included in the change order
until the Contractor's pay estimate is updated.
Revise the project plans and specifications as referenced and insofar as the original project drawings and specifications are inconsistent, this Change
Order governs. Upon execution by all parties, the following changes identifies for the contract value and/or contract time shown, are made part of the
contract.
Admin 1 of 2 6. Revised 7/25/08
PROJECT:
Delores Fenwick Nature Center
CHANGE ORDER NO. 1
ATTACHMENT "A"
PROJECT NO.:
December 19, 2017
P20004
ITEM
ORIGINAL CONTRACT REVISED CONTRACT
DESCRIPTION UNIT QTY UNIT COST TOTAL QTY UNIT COST TOTAL NET CHANGE
ADD ITEM(S) TO CONTRACT:
47.0000 Fire Sprinkler System
LS
1 $87,472.06 $87,472.06 $87,472.06
NET TOTAL CHANGE ORDER #1: $87,472.06
ORIGINAL CONTRACT AMOUNT:
CHANGE ORDER #1:
REVISED CONTRACT AMOUNT:
$2,535,728.00
$87,472.06
$2,623,200.06
Admin 2 of 2 6. Revised 7/25/08
International Building Code Section 903
International Building Code 903.1
General. Automatic sprinkler systems shall comply
with this section.
Alternative protection. Alternative automatic
fire -extinguishing systems complying with Section 904
shall be permitted in lieu of automatic sprinkler protection
where recognized by the applicable standard and approved
by the fire code official.
International Building Code 903.1.1
Alternative protection. Alternative automatic
fire -extinguishing systems complying with Section 904
shall be permitted in lieu of automatic sprinkler protection
where recognized by the applicable standard and approved
by the fire code official.
International Building Code 903.2
Where required. Approved automatic sprinkler systems
in new buildings and structures shall be provided in the
locations described in this section.
Exception: Spaces or areas in telecommunications buildings
used exclusively for telecommunications equipment,
associated electrical power distribution equipment, batteries
and standby engines, provided those spaces or areas are
equipped throughout with an automatic fire alarm system
and are separated from the remainder of the building by fire
barriers consisting of not less than 1 -hour fire -resistance -
rated walls and 2 -hour fire -resistance -rated floor/
ceiling assemblies.
903.2.1.3 Group A. An automatic sprinkler system shall
be provided throughout buildings and portions thereof used
as Group A occupancies as provided in this section. For
Group A-1, A-2, A-3 and A-4 occupancies, the automatic
sprinkler system shall be provided throughout the floor area
where the Group A-1, A-2, A-3 or A-4 occupancy is
located, and in all floors between the Group A occupancy
and the level of exit discharge. For Group A-5 occupancies,
the automatic sprinkler system shall be provided in the
spaces indicated in Section 903.2.1.5.
Group A-3. An automatic sprinkler system
shall be provided for Group A-3 occupancies where
one of the following conditions exists:
1. The fire area exceeds 12,000 square feet (1115
m2).
2. The fire area has an occupant load of 300 or more.
3. The fire area is located on a floor other than the
level of exit discharge.
Exception: Areas used exclusively as participant
sports areas where the main floor area is located at the
same level as the level of exit discharge of the main
entrance and exit.
To: Clay Pearson, City Manager
From: Matisia Hollingsworth, Senior Project Manager
CC: Jon Branson, Deputy City Manager
Trent Epperson, Assistant City Manager 1/4/2018
Robert Upton, P.E., Director of Engineering & Ca To: Mayor and City
Skipper Jones, Assistant Director of Capital ProjE Council members
Eric Wilson, Director of Public Works Update on construction of new
Andrea Brinkley, Assistant Director of Public Wor facility, Delores Fenwick Nature
Christopher Orlea, Director of Parks and Recreat Center, now underway.
Explanation of forthcoming
Date: January 4, 2018 change order for fire suppression
system explained below. Clay
Re: Delores Fenwick Nature Center— Upcoming Change Order
Project Update
The construction contract was approved and awarded to Construction Masters of
Houston, Inc. on October 9, 2017. A kick off meeting was held October 26, 2017 with the
contractor, Parks & Recreations, Keep Pearland Beautiful, and the Facilities Maintenance
Division. The Notice to Proceed was issued November 6, 2017. To date the contractor
is complete with placing their job trailer, silt and metal fencing around the construction
site and SWPPP erosion controls. The clearing and grubbing of the site was performed
to prepare for excavation of the sub -grade for the building pad. Select fill has been placed,
proof rolling transpired and the storm sewer was completed under the new driveway.
Paving has been cut to grade, all underground utilities and electrical conduits were
installed, rebar was inspected and all the foundation piers were drilled and poured in early
November. Grade beams were excavated, lime -stabilization, termite treatment and
forming for prep of the building pad was performed. The slab for the foundation has
recently been poured.
Change Order Background:
At the October 9, 2017 Council Agenda meeting, the construction contract for
Construction Masters was awarded including the base bid and Alternate #1 (Open Air
Pavilion). The awarded scope of work for the Nature Center did not include the Fire
Sprinkler system which was originally value engineered out of the project based on the
understanding that the size of the building did not require sprinkling. The system was bid
as Add Alternate #2 (Fire Sprinkler System) so that a price could be obtained under
competitive conditions in the event that it was required.
Page 1
The Nature Center was designed to be used as an educational facility to host no more
than fifty-five students and teachers at a time. With the acceptance of Add Alternate #1
(the Open Air Pavilion), the occupant Toad of the building increased due to the added
square footage of the Pavilion, requiring a fire sprinkler system to be provided. In staff
discussions with the Fire Marshall and at the request of the City's Parks and Recreational
Department it was determined that in the interest of public safety the Fire Sprinkler
System should to be added back to the project.
Fire Sprinkler System
Field conditions discovered after bid, regarding the location of the existing water main,
required the fire water supply to the building to be re -designed, resulting in a moderate
increase to the cost of installation. The revised total to add the sprinkler system and
relocate the fire water supply to the facility is $87,472.06. The project budget can support
the additional cost of this change of scope.
Recommendation
Staff will recommend that Council approve and authorize Change Order #1 containing the
Fire Water line, Sprinkler System and associated equipment in the amount of $87,472.06.
The current schedule is to place the Change Order on the January 22, 2018 City Council
Meeting Agenda.
Overall Budget:
Prelim. Eng.
Land
Engineering
Construction
FF&E
Contingency
Budget
Encumbered Change Orders Balance
$25,000.00 $25,000.00
$184,500.00
$2,704,153.00
$50,000.00
$182,000.00
$2,575,052.00
$0.00
$0.00
$2,500.00
$129,101.00
$50,000.00
$0.00
Total
Schedule:
$2,963,653.00 $2,782,052.00
Design Start
Bid Start
Construction Start
Proposed Construction
Completion
$0.00
$181,601.00
Base Line Current
April -16 May -16
January -17 May -17
November -17 November -17
August -18 August -18
Previous Memos: 03/17/16, 07/14/16, 07/21/16, 09/22/16, 12/29/16, 09/28/17
Pa.e 2
Vicinity Map
Future Site of
the Delores
Fenwick Nature
Center
Pase 3
Progress Images
Job trailer and installed erosion control
Erosion control silt Fence
Pa.e 4
Compacted pad Subgrade
Building pad select fill
Pa.e 5
Paving being cut to grade
Pier Drilling Truck
Pase 6
Concrete Drain Inlet
Tied Rebar cages for pier installation
Page 7
Drilled Pier Holes
Pa.e 8
Drilled Pier with Rebar Cage Installed
Page 9
Pier Filled with Concrete
Pa.e 10
Installation of Electrical Conduits
Pa.e 11
Membrane Installation
Pa.e 12
Forming Prep for Building Pad Concrete Pour
Pa.e 13
Forming Prep for Building Pad Concrete Pour
Pa•e 14
Concrete Building Pad
Pate 15