R2018-167 2018-09-17RESOLUTION NO. R2018-167
A Resolution of the City Council of the City of Pearland, Texas, awarding a bid
for the purchase of two (2) HVAC Carrier Chillers (Public Safety Building), from
A/W Mechanical, in the amount of $274,369.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That competitive bids for the purchase of two (2) HVAC Carrier Chillers have
been reviewed and tabulated.
Section 2. That the City Council hereby awards the bid to A/W Mechanical, in the
amount of $274,369.00.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for the purchase of two (2) HVAC Carrier Chillers.
PASSED, APPROVED and ADOPTED this the 17th day of September, A.D., 2018.
TOM REID
MAYOR
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Y SECRtTARY
APPROVED AS TO FORM:
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DARRIN M. COKER
CITY ATTORNEY
Bid # 0718-53 Addendum 1
Title HVAC - Carrier A/C Rotary Scroll Chiller Replacement
A/W Mechanical Services
Attributes CFI Mechanical Inc LP
# Attribute Name Description Response
Response
Bidder has reviewed Addendum 1 and agrees
that their bid adheres fully. If not, bidder will
need to provide written explanation of any
1
Addendum 1 Acknowledgement
exceptions.
I agree
I agree
Bidder has reviewed specifications and
agrees that their bid adheres fully. If not,
bidder will need to provide written explanation
2
Specification Acknowledgement
of any exceptions.
Yes
Yes
I have read and agree to the City of
Insurance Requirement
Pearland's Contractor Insurance
3
Acknowledgement
Requirements & Agreement.
I agree
I agree
Bidder claims Pearland local bidder
preference, pursuant to provisions of Local
Bidder Preference claim form and Texas
Yes, I have included a
4
Local Bidder Preference Claim Form
Local Government Code, Chapter 271.9051.
notarized copy with my bid.
No
I am submitting a completed and signed copy
5
Conflict of Interest Questionnaire
of the Conflict of Interest Questionnaire.
Yes
Yes
I am submitting a completed and signed copy
6
Non -Collusion Statement
of the Non -Collusion Statement.
Yes
Yes
I am submitting a completed and signed copy
7
Contractor Questionnaire
of the Contractor Questionnaire.
I agree
I agree
I have attached my company's list of
8
lVendor References
references, as required.
I agree
I agree
We are an approved
Vendor for HCDE/Choice
Partners - Contract #
CFI Mechanical is part of
18/036MC-01, but this
Choice Partners. Choice
price is not per our Choice
Partners # 18/036MC-02This
Partners contract. If you
project was not bid as a
want to put this through
Cooperative. We would need
the Choice Partners plan
Are these items on a cooperative purchasing
to add the Coop fee to the
we will have to reprice as
agreement/contract? If so, please state which
total to qualify this in Choice
per Choice Partners
9
lCooperative Purchase
Jagreement and the contract number.
Partners Coop.
pricing structure.
A/W Mechanical Services,
Attributes CFI Mechanical Inc LP
# Attribute Name Description Response
Response
Chiller has an estimated lead
time of 9 weeks. Allow for
one additional week for
Delivery in 12 weeks from
delivery. Estimated install
executed contract and
Please state the anticipated
date after Purchase order
approved submittals.
delivery/installation time required for this
has been issued would be 12
Installation in 7 days upon
10
Delivery/Installation
project.
weeks.
delivery of equipment.
Please state your normal business hours in
11
Normal Business Hours
which standard hourly rates will apply.
7:OOam to 5:OOPM
8:OOam to 4:30pm
If emergency or after hours service is
12
Emergency Service
required, can your company respond?
Yes
Yes
CFI Mechanical can respond
Please state your estimated emergency
to emergency calls within a 2
13
Emergency Response Time
response time.
hour time..
Within 2 hours
Please state the phone number that should be
called during normal working hours if the City
832-467-0777 Direct line for
14
Phone Number
of Pearland requires service.
Service
713-869-7584
713-869-7584 When our
business is closed, we
have an answering service
that picks up our line. The
answering service
Please list the phone numbers that should be
contacts our President
called if the City of Pearland requires service
832-467-0777 after hours
and Owner, Mr. Dwain
after hours, on a weekend, or on a holiday.
service832-373-8200 Cell
Person, who personally
Please also provide the contact name for
number for Mark Thompson,
handles all dispatch of our
15
Emergency Phone Numbers
each phone number given.
Account Manager
technicians.
Please provide the percentage mark-up above
your company's cost for materials/supplies
16
Materials/Supplies Mark-Up
that will be passed on to the City of Pearland.
20%
20%
Please state your warranty for
1 year labor warranty for
17
Warranty for Labor/Workmanship
labor/workmanship.
installation projects
12 months
Please state your warranty for
1 year parts warranty for
One year all parts, Five
Warranty for Materials/Supplies
materials/supplies.
installation projects
years compressor parts
H1918
Licenses and/or Registration
I have attached copies of all licenses and
Numbers
registration numbers with my bid submittal.
I agree
I agree
Bid # 0718-53 Addendum 1
Title HVAC - Carrier A/C Rotary Scroll Chill
Attrihi App;
ABM TECHNICAL
fort bend mechanical and SOLUTIONS (ABM The Lee Thompson
construction LLC Magnum Air, Inc. TDlndustries INDUSTRIES) Companv
# Attribute Name Response
Response
Response
Response
Response
1
Addendum 1 Acknowledgement
I agree
I agree
I agree
I agree
I agree
2
Specification Acknowledgement
Yes
Yes
Yes
Yes
Yes
3
Insurance Requirement
Acknowledgement
I agree
I agree
I agree
I agree
I agree
4
Local Bidder Preference Claim Form
Yes, I have included a
notarized copy with my
bid.
Yes, I have included a
notarized copy with my
bid.
No
Yes, I have included a
notarized copy with my
bid.
No
5
lConflict of Interest Questionnaire
Yes
Yes
Yes
Yes
Yes
6
Non -Collusion Statement
Yes
Yes
Yes
Yes
Yes
7
Contractor Questionnaire
I agree
I agree
I agree
I agree
I agree
8
Vendor References
I agree
I agree
I agree
I agree
I agree
9
Cooperative Purchase
No they are not.
No
No, but we are a
part of multiple
purchasing
cooperatives.
HVAC Contract #552-17
on BUYBOARD
No
Attributes
ABM TECHNICAL
fort bend mechanical and SOLUTIONS (ABM The Lee Thompson
construction LLC Magnum Air, Inc. TDlndustries INDUSTRIES) Companv
# Attribute Name Response
Response
Response
Response
Response
Delivery for chillers is 8-10
9 weeks lead
weeks from date of
time on
release and install time
equipment, and
Current lead time for
Delivery 11 weeks
6-8 weeks from Purchase
complete is 5 days per
then 2 weeks to
chillers per Carrier is 7-
and installation 1
10
Del ive /Installation
Order issuance
chiller
install.
8weeks
week
8 am - 5 pm Monday -
11
INormal Business Hours
Friday excluding Holidays
7AM to 3:30 PM
6am-5pm
7a -5p
M -F 8-5
12
Emergency Service
Yes
Yes
Yes
Yes
Yes
13
Emergency Response Time
Less than 2 hours
2 hours
2-4 hours
2 Hours
Within 2 hours
14
Phone Number
281-403-4822
936-597-4910
832-694-9035
713-695-2400
713-688-6900
Stella Cruz
(dispatcher) 832-
360-8017 Polo
Estrada (service
manager) 281-831-
281-403-4822 office281-
Robert Kincaid 713-806-
9042 Scott
802-4423 Eric Medford281
8181William Fincher 936-
Thompson (owner)
15
1 Emergency Phone Numbers
615-5621 Pete Medford
520-8236
713-333-4406
713-695-2400
281-831-8493
16
Materials/Supplies Mark-Up
1.25%
15%
30%
15%
1.18%
One year
1 year labor
labor/workmanship
17
Warranty for Labor/Workmanship
1 year
1 year
warranty
1 year
warranty
1 year- some
manufactures offer up to 5
as specified; typical would
1 year labor
One year materials/
18
Warranty for Materials/Supplies
year warranty
be 1 yr for unit
warranty
1 year
supplies warranty
Licenses and/or Registration
19
Numbers
I agree
I agree
I agree
I agree
I agree