R2018-064 2018-04-09 RESOLUTION NO. R2018-64
A Resolution of the City Council of the City of Pearland,Texas,authorizing an
amended contract for professional services with Huitt-Zollars, Inc., in the
additional amount of $102,290.00, for design services associated with the
Orange Street Service Center Renovation Project.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain amended contract for professional services, a copy of which is
attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and
approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest a contract for professional services.
PASSED, APPROVED and ADOPTED this the 9th day of April, A.D., 2018.
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TOM REID
MAYOR
ATTEST:
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APPROVED AS TO FORM:
Ca. 64-- -
DARRIN M. COKER
CITY ATTORNEY
rf CITY OF PEARLAND
`'% 4Q�, PROJECTS DEPARTMENT
` ° Resolution No. 2018-64 3519 Liberty Drive, Suite 300
ladaleritbal Exhibit "A" Pearland,TX 77581
* www.cityofpearland.com/projects
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Professional Services Contract Amendment
Renovation of Orange St. PW Service Ctr.
Date of Issuance: 03/21/2018 Amendment No.: 1
Consultant: Huitt-Zollars, Inc. CoP Project No.: FA1404
P.O. No.: 2017-00000264
Explanation:
This change order encompasses the following: Redesign of the PW Administration Bldg., including Site Master Planning
Phase(site&bldg. programming,floor plans, aerial topo); Construction Documents Phase; and Bid Phase.
Description of Work Cost Time
1 Revise the quantity from 1 to 1.31425967186550535 on Item No.2 2 $62,060.00 84 Days
Construction Documents Phase
2 Revise the quantity from 9240 to 19880 on Item No. 3 3 Bid &Award $ 10,640.00 42 Days
Phase
Revise the quantity from 5000 to 10000 on Item No. 6 6 $ 5,000.00 0 Days
Reimbursable Expenses
4 Add Item No. 7 Site Master Planning Phase $24,590.00 14 Days
Please attach back-up documentation.
Cost&Time Change Summary Cost Time
Original Contract: $428,670.00 0 Days
Previous Amendment(s): $0.00 0 Days
Contract prior to this Amendment: $428,670.00 0 Days
Net increase(decrease)from this Amendment: $ 102,290.00 140 Days
Revised Contract: $530,960.00 140 Days
Finance Approval: 27Z , Date 05/01/2018
ACCEPTED*: APPROVED:
By: � Date 03/26/2018 By: Date 03/26/2018
Consultant Project Manager
By: - Date 05/01/2018
Owner
*Consultant agrees to perform change(s)included in the Contract Amendment for the price and time indicated. The prices for changes included all costs
associated with this Contract Amendment.
Noworlciskobe done until this Amendment is executed. No payment to the Consultant shall be made for work included in the Amendment until this
Amendment is executed.
Upon execution by all parties,the following changes identifies for the contract value and/or contract time shown,are made part of the
Design 1 of 1 D4.Revised 7/08
HUITLZI)LLARS
NYRf-ZOLLARS,INC. i 1500 South Dairy Ashford r Suite 200 i Houston,TX 77077-3858 281 496 0066 phone 281 496 0220 fax hunt zolars.com
March 15,2018
Mr.Robert Upton,P.E.
Director of Engineering and Capital Projects
City of Pearland
3519 Liberty Drive
Pearland,Texas 77581
Attention: Skipper Jones
Reference: Redesign of the New Public Works Administration Building at the Orange Street Service
Center,Pearland,Texas
Dear Mr. Upton:
Huitt-Zollars, Inc. (Huitt-Zollars) appreciates the opportunity to provide our proposal for professional
architectural and engineering services to the City of Pearland, Texas(City) for revising and upgrading the
construction documents, bidding services and construction administration services for the new Public
Works Administration Building at the Orange Street Service Center located at 3501 East Orange Street in
Pearland,Texas(Project). Our proposal is based upon the scope of services,compensation, schedule,and
the terms and conditions in the City's Standard Engineering Agreement.
The scope includes revising the current design of the new Public Works Administration Building to
accommodate additional city staff along with associated parking, drainage, and landscaping
improvements. It is our understanding that the fee remaining from the initial design of the Public Works
Admin Building ($7,180.00) and the remaining construction administration fee ($87,860.00) will be
available to us to complete this project.
SCOPE OF SERVICES:
1.0 Basic Services
1.1 SITE MASTER PLANNING PHASE-Based on updated building program requirements provided
by the City,Huitt-Zollars shall:
1.1.1 Update space plans and site program information.
1.1.2 Prepare tentative building floor plans and site master plan.
1.1.3 Meet with key City staff to finalize the building floor plans and site master plan.
1.1.4 Obtain aerial topography of the Orange Street Public Works complex using drone
technology.
1.2 CONSTRUCTION DOCUMENTS PHASE - Based on City-approved building program
information,Huitt-Zollars shall:
1.2.1 Revise and prepare construction documents(plans and specifications)that set forth in detail
the requirements for the construction of the project. The drawings and specifications shall
establish in detail the quality levels of material and construction of the Project.
1.2.2 Inform the City of any adjustments to previous opinions of probable construction cost
indicated by changes in requirements or general market conditions.
1.2.3 Submit approved construction documents to Texas Department of Licensing and
Regulation (TDLR) for ADA Accessibility Review. Huitt-Zollars will review comments
received from ADA review and modify drawings as necessary.
1.2.4 Submit five (5) hard copy half size plan sets and upload plans through Protrak online for
review by the City.
1.2.5 Upon completion of City review, meet with City to review and revise plans. Huitt-
March 15,2018
Mr.Robert Upton,P.E.
Orange Street Service Center
Zollars shall respond to City's comments in Protrak, if necessary, to finalize Conceptual
Plans.
1.2.6 Furnish to the City three (3) hard copies and a compact disk with electronic copy of
approved plans,specifications and project manual and upload on Protrak.
1.3 BIDDING PHASE-After acceptance by City of the Final Design Construction Documents and the
most recent opinion of probable Construction Cost,Huitt-Zollars shall:
1.3.1 Attend pre-Bid conference.
1.3.2 Issue Addenda as appropriate to clarify,correct,or change the Bidding documents.
1.3.3 Consult with City as to the acceptability of Contractor, subcontractors, suppliers and other
individual and entities proposed for the Project.
1.3.4 Attend the Bid opening and assist City in evaluating Bids or proposals and in assembling
and awarding contracts for the Project.
1.4 CONSTRUCTION ADMINISTRATION PHASE—Upon award of a Construction contract, Huitt-
Zollars shall:
1.4.1 Attend Pre-Construction and construction progress meetings.
1.4.2 Review and process submittals,shop drawings,and Requests for Information.
1.4.3 Review Construction Materials Testing(CMT)reports. CMT shall be performed by others
under separate contract with the City.
1.4.4 Review applications for payment.
1.4.5 Coordinate with Construction Manager on all Requests for Change Proposals and Change
Orders.
1.4.6 Advise the City on questions from the Construction Contractor.
1.4.7 During construction,Huitt-Zollars shall visit the site monthly in conjunction with the
construction meetings in order to observe the progress and quality of the work completed
by the Contractor. Such visits and observation are not intended to be an exhaustive check
or a detailed inspection of the Contractor's work but rather are to allow Huitt-Zollars to
become generally familiar with the work in progress and to determine,in general,if the
work is proceeding in accordance with the construction documents.
1.4.8 Based on these visits,Huitt-Zollars shall provide a site visit report to keep the City
informed about the progress of the work and shall advise the City about any observed
deficiencies in the Work.
1.4.9 Huitt-Zollars shall not supervise,direct or have control over the Contractor's work nor have
any responsibility for the construction means,methods,techniques,sequences or
procedures selected by the Contractor nor for the Contractor's safety precautions or
programs in connection with the Work.These rights and responsibilities are solely those of
the Contractor in accordance with the Contract Documents.
1.4.10 Conduct Substantial Completion Inspection,coordinate with City to create punch list,
substantiate that items noted are completed,and issue Substantial Completion Certificate.
1.4.11 Provide support services as needed during the project close out process.
1.4.12 Obtain and review close-out submittal from the contractor for completeness before
transmitting to the City which include but are not limited to:
a. Contractor's red lines and as-built notes
b. Warranty information
c. Material Safety Data Sheet(MSDS)
d. Operating Manuals
e. Start up and testing reports
f. Building commissioning report(if required in construction documents)
Page 2 of 4
March 15,2018
Mr.Robert Upton,P.E.
Orange Street Service Center
2.0 Additional Services
2.1 Because the effort required for some items of work varies considerably from project to project,and
because some items of work are sometimes provided separately by the City,these items of work are
not included in the basic services fees and are authorized and charged separately. Such additional
services may include:
2.1.1 FF&E design and procurement services.
2.1.2 Utility Site Survey
2.1.3 Construction Staking and Re-staking
2.1.4 Environmental Investigations
2.1.5 Making revisions in drawings, specifications or other documents when such revisions are
inconsistent with written approvals or instructions previously given, are required by
enactment or revision of codes, laws or regulations subsequent to the preparation of such
documents or are due to other causes not solely within the control of Huitt-Zollars
2.1.6 Any changes to and/or out-of-scope work not included or specifically noted in the Basic
Services
COMPENSATION:
1.0 Fee Budget
1.1 Our estimated additional fee budget for the Basic Services is as follows:
Site Master Planning Phase $ 24,590 (Lump Sum)
Construction Documents Phase $ 62,060 (Lump Sum)
Bidding Phase $ 10,640 (Hourly Not To Exceed)
Total Additional Fee $ 97,290
2.0 Reimbursable Expenses
Additional reimbursable expenses shall include fees associated with TDLR ADA Accessibility Submittal,
Review and Inspection; and reproduction and outside service fees. Expenses shall be compensated based
upon the attached Hourly Rate Sheet and are estimated to be$5,000.
3.0 Total Estimated Budget
Our total estimated additional budget for this project is$ 102,290.
4.0 Additional Services
Additional Services, mutually agreed upon and authorized separately by the City in writing, shall be
completed on a lump sum basis or an hourly not-to-exceed basis per the attached Hourly Rate Sheet.
5.0 Invoicing
Invoices will be submitted monthly. Lump sum tasks shall be invoiced based upon percentage of work
completed. Hourly tasks shall be invoiced based on hours worked per the attached Hourly Rate Sheet.
SCHEDULE:
We anticipate the following project schedule:
Programming Phase 2 weeks
Construction Documents 10 weeks
City Review of CD 2 weeks
Bidding 4 weeks
Construction Phase 12 Months
Page 3 of 4
March 15,2018
Mr.Robert Upton,P.E.
Orange Street Service Center
AUTHORIZATION:
Should this proposal meet with your approval and acceptance, please return a City Agreement for our
signature. We will schedule the above services as soon as we receive your written authorization. If you
have any questions,please call.
Sincerely,
HUITT-ZOLLARS,INC.
Gregory R.Wine,P.E.,LEED AP
Senior Vice President
Attachments: Hourly Rate Sheet
The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional
practices of persons registered as architects in Texas. TBAE is located in the Hobby Building, 333
Guadalupe, Suite 2-305,Austin,TX 78701. Telephone no. 512-305-9000.
Page 4 of 4
HUIThZOLRRS
Houston
2018
HOURLY RATE SHEET
Engineering/Architecture Interior Design
Principal-In-Charge $ 245.00 Sr. Interior Designer $ 110.00
Design Principal $ 210.00 Interior Designer $ 95.00
Sr. Project Manager $ 210.00 Interior Designer Intern $ 75.00
QA Manager $ 190.00
Project Manager $ 185.00 Survey
Sr. Civil Engineer $ 180.00 Survey Manager $ 160.00
Sr. Structural Engineer $ 190.00 Sr. Project Surveyor $ 150.00
Sr. Mechanical Engineer $ 180.00 Project Surveyor $ 125.00
Sr. Electrical Engineer $ 185.00 Surveyor Intern $ 120.00
Civil Engineer $ 175.00 Survey Technician $ 105.00
Structural Engineer $ 170.00
Mechanical Engineer $ 150.00 Survey Crews
Electrical Engineer $ 160.00 1-Person Survey Crew $ 95.00
Plumbing Engineer $ 150.00 2-Person Survey Crew $ 140.00
Engineer Intern $ 120.00 3-Person Survey Crew $ 170.00
Sr. Architect $ 185.00
Architect $ 150.00 Construction
Architect Intern 1 $ 90.00 Construction Manager $ 175.00
Architect Intern 2 $ 110.00 Resident Engineer $ 165.00
Architect Intern 3 $ 140.00 Sr. Project Representative $ 125.00
Sr. Landscape Architect $ 165.00 Resident Project Representative $ 95.00
Landscape Architect $ 130.00
Landscape Architect Intern $ 95.00 Administrative
Sr. Planner $ 205.00 Sr. Project Support $ 95.00
Planner $ 120.00 Project Support $ 70.00
Planner Intern $ 80.00
Sr. Designer $ 150.00 Reimbursable Expenses
Designer $ 125.00 Consultants Cost + 10%
Sr. CADD Technician $ 130.00 Other Direct Costs Cost + 10%
CADD Technician $ 90.00 Mileage IRS Standard Business Mileage Rate
HUI1TZOLIARS
PROJECT BUDGET WORKSHEET- Houston 2015 Contract Mod
Client: City of Pearland Date: 3/20/2018
Project Name: Additional Design of Admin Building Project Number: I -.
Contract No.: Project Template:
Project No.: Labor Code Schedule: HO10
Phase Number RMB
Phase Description Revise CDs Bid Admin Bldg Site Programming and Reimbursable
Drone Survey Expenses
Task Number
HZ LABOR BUDGET New Admin Bldg
Task Description &Site wont
Phase/rask Manager
Lump Sum or Hourly LS LS LS
Column Total Column Total Column Total Column Total
Cobde Labor Classification Hourly Rate $ 62,060.00 $ 10,640.00 $ 24,590.00 1$ 5,000.00 TOTAL HOURS TOTAL BUDGET
PIC Principal-In-Charge $ 225.00 0 16 2 18 $ 4,050.00
SPM Sr.Project Manager $ 180.00 8 0 16 24 $ 4,320.00
PMX Project Manager $ 170.00 0 0i 0 0 $ -
QAM QNQC Manager $ 180.00 0 OB 0 0 $ -
SCE Sr.Civil Engineer $ 175.00 0 0 0 0 $ -
CEX Civil Engineer $ 170.00 16 8 16 40 $ 6,800.00
EIT Engineer Intern $ 115.00 160 2 0 162 $ 18,630.00
SSE Sr.Structural Engineer $ 175.00 0 0 0 0 $ -
STE Structural Engineer $ 165.00 16 2 0 18 $ 2,970.00
SME Sr.Mechanical Engineer $ 175.00 0 0 0 0 $ -
MEX Mechanical Engineer $ 165.00 12 2 0 14 $ 2,310.00
SEE Sr.Electrical Engineer $ 175.00 0 0 0 0 $ -
EEX Electrical Engineer $ 165.00 12 2 0 14 $ 2,310.00
PEX Plumbing Engineer $ 165.00 12 16 0 28 $ 4,620.00
SAX Sr.Architect $ 175.00 40 0 0 40 $ 7,000.00
AXX Architect $ 145.00 0 8 16 24 $ 3,480.00
AIX Architect Intern $ 115.00 120 0 16 136 $ 15,640.00
CTX CADD Technician $ 90.00 100 0 0 100 $ 9,000.00
SMX Survey Manager $ 155.00 0 0 4 4 $ 620.00
SPS Sr.Project Surveyor $ 130.00 0 0 0 0 $ -
PSX Project Surveyor $ 120.00 0 0 8 8 $ 960.00
SIX Surveyor Intern $ 115.00 0 0 40 40 $ 4,600.00
STX Survey Technician $ 90.00 0 0 40 40 $ 3,600.00
SC1 1-Person Survey Crew $ 90.00 0 0 0 0 $ -
SQ 2-Person Survey Crew $ 135.00 0 0 32 32 $ 4,320.00
SM2 2-Person Survey Member $ - 0 0, 32 32 $ -
RPR Resident Project Representative $ 95.00 0 4 0 4 $ 380.00
PSS Senior Project Support $ 85.00 0 0 0 0 $ -
PRO Project Support $ 70.00 16 4 4 24 $ 1,680.00
Total Manhours per 512 64 226 802
Ptese/Task
HZ Labor per Phase/Task $ 62,060.00 $ 10,640.00 $ 24,590.00 HZ Labor $ 97,290.00
Direct Expenses(Distribute among Phases/Tasks as applicable) $ - $ - $ . Direct Expenses $
Direct Consultants(Distribute among Phases/Tasks as applicable) $ - $ - $ - Direct Consultants $ -
RMB Expenses $ 5,000.00 RMB Expenses $ 5,000.00
RMB Consultants(Distribute among Phases/Tasks as applicable) $ - $ - $ - RMB Consultants $
Total Fee per Phase/Task 5 62,060.00 $ 10,640.00 $ 24,590.00 $ 5,000.00 CONTRACT SUM $ 102,290.00
Orange Sheet Admin Bldg.PROJECT_WORKBOOK_HOUSTON 2015 Version 4.x15/CM PROJECT BUDGET-HZ
House Bill 89 Verification
I, C. Y4N - (Person name), the undersigned
representati (hereafter referred to as "Representative") of
l S TT -21aid iS, - iv(C_ . (company or
business name, hereafter referred to as "Business Entity"), being an adult over the age
of eighteen (18)years of age, after being duly sworn by the undersigned notary, do hereby
depose and affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business
Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City of
Pearland; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business
activities with, or otherwise taking any action that is intended to penalize, inflict economic
harm on, or limit commercial relations specifically with Israel, or with a person or entity
doing business in Israel or in an Israeli-controlled territory, but does not include an action
made for ordinary business purposes.
f )'1.1
SIGNATUR OF REPRESENTATIVE
��,� SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this
day of khc L , 20 I I .
—\--.0^A ki4-1`6\ \-\-ekl rapo4 c\o,---)
Notary Public
- - — - -
1 4"'.,�.�'i1 TONI LYNN HOLLINGSWORTH
4 JL- Notary ib r 12145305 0
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