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1992-07-13 CITY COUNCIL REGULAR MEETING MINUTESm MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEAR - LAND, TEXAS, HELD ON JULY 13, 1992, AT 7:30 P. M. IN THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS The meeting was called to order with the following present: Mayor C. V. Coppinger Mayor Pro Tem/Councilmember Randy Weber Councilmember D. A. Miller Councilmember Councilmember Councilmember City Manager City Attorney City Secretary Benny Frank Joy Colson David Smith Paul Grohman Lester Rorick Pat Jones Others in attendance were Division Directors Glen Erwin and Richard Burdine, City Engineer John Hargrove, and Chief of Police Mike Hogg. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was given by Councilmember Smith. The Pledge of Alle- giance was led by Councilmember Frank. APPROVAL OF MINUTES It was moved by Councilmember Colson, seconded by Councilmember Smith, that the minutes of the special meeting of June 22, 1992, be approved as submitted. Motion passed 5 to 0. It was moved by Councilmember Weber, seconded by Councilmember Frank, that the minutes of the regular meeting of June 22, 1992, be approved as submitted. Motion passed 5 to 0. MAYOR'S ACTIVITY REPORT Mayor Coppinger asked City Manager Grohman to introduce Richard Bur - dine who is the new Division head of Parks, Public Works, and Plan- ning. Mr. Grohman listed Mr. Burdine's qualifications and stated he will be a great asset to the City. Mr. Burdine expressed his pleasure in coming to work for the City of Pearland. Mayor Coppinger asked Councilmember Colson to comment on the Council retreat held this past weekend at Columbia Lakes Estates. Mrs. Colson gave a very favorable report of the sessions held and the progress made in behalf of the City. Councilmember Colson read some of the goals identified at the work sessions and thanked Glen Erwin for coordinating the retreat and the Council for its total participation. Mayor Coppinger recognized the Clean Pearland Organization and Jim Sudela, President, presented to the City several awards the organiza- tion had received at the Keep Texas Beautiful annual convention held in San Antonio recently. Several members who are active in the organ- ization were asked to stand and be recognized. Mayor Coppinger asked Councilmember Miller to report on the Brazoria County Cities Association. Mr. Miller reported the next meeting of this group of approximately twenty cities in Brazoria County will be Wednesday, July 15th in Alvin, hosted by the City of Hillcrest Village and informed this will be his second meeting as President of the organization which he has been active in since becoming a Councilmem- ber. Mayor Coppinger commended all involved in our 4th of July celebration, stating he was very pleased with the event and thanked Chief of Police Mike Hogg for overseeing the occasion. Mayor Coppinger reminded the Council of the International Boy Scouts Banquet which will be held on July 14th at the Methodist Fellowship Hall. Mayor Coppinger issued a proclamation proclaiming Friday, July 24th as "Pearland Night With the Astros." Steve Rushing of the Astros and Dino Lewis of the Clean Pearland organization reported on the. progress of the ticket sales from which a portion of the proceeds will, be donated to the Hike and Bike Trail. Mr. Rushing presented ball caps to the Council and welcomed the City to the coming Astro's game. Mr. Rushing also gave Ms. Lewis an honorary Astro's contract for her work with the association. COUNCIL ACTIVITY REPORT Councilmember Weber expressed his pleasure for the 4th of July cele- bration and stated he was looking forward to a new beginning for the City after attending the Council retreat. Councilmember Frank stated the retreat was a success with one never being too old to learn. Mr. Frank asked Chief Mike Hogg to thank several officers in behalf of a family for their handling of a recent call. Councilmember Miller agreed with the results of the retreat and ad- dressed several areas of concern he has received calls about. Mr. Miller reported there seems to be a problem along Dixie Farm Road between FM 518 and Hwy 35 with vehicles traveling to the landfill and scattering debris from uncovered trucks. Westfield Road is badly in need of repair, Mr. Miller informed. In closing, Councilmember Miller reminded Council of the traffic situation in Green Tee and cautioned that the Chamber's Infrastructure Committee may be giving too much' attention to regional roads rather than roads within the City. ;— Councilmember Colson had nothing to report at this time. Councilmember Smith reported he had attended the meeting of the Drain- age District this morning and they stand ready to help on several projects such as cleaning and digging along Mary's Creek and channel- ization and retention in the park area. The District is awaiting the City's direction at the area of Mary's Creek and Hwy 35. Mr. Smith reported the Clear Creek Watershed Steering Committee will meet here at City Hall on the 15th of July. In closing, Councilmember Smith reported that progress is being made on acquiring right-of-way for a reliever route for Green Tee traffic. CITY MANAGER REPORT City Manager Grohman asked Richard Burdine, Division Director of Parks, to comment on the progress of McLean Park. Mr. Burdine report- ed the engineering firm of COENCO should have the bid documents ready this week, with bid opening on August 6th and possible award at the August 10th Council meeting. This will be the first phase of an entry road and parking lot. The recreation improvements should wait until the grant application is judged again in August, Mr. Burdine advised. The grant was resubmitted in February in conjunction with the School) District to boost points. City Manager Grohman reported he is aware of the situation on Dixie Farm Road and will have the Police Department patrol this area to help alleviate the problem caused by vehicles hauling to the landfill. Mr. Grohman informed that the condition of Westfield Road is of con- cern to the City but with the pending construction of the new elemen- tary school in the area, a new road will be damaged by the heavy truck traffic. An interim solution is being sought until the school is finished and the road can be done correctly. With regard to the Green Tee area traffic, City Manager Grohman stated it will be some time before any real relief will be seen in this area due to the length of time necessary for the construction of an alternate roadway. In the meantime, Mr. Grohman continued, some steps are being taken through the Police Department to control the situation and to monitor where the problems are coming from. Houston will hold its final public hearing on its master plan for roadways on the 16th of this month and Staff is taking note of this, trying to get something lined up for progress on Hughes Road, Mr. Grohman reported. ,... City Manager Grohman reported the Police on-call situation is basical- ly resolved with only one left to be settled and both the Police Department and Staff are happy to put this behind us and all are looking forward to working together. In the area of public works, Orange Street is finally finished with the exclusion of the concrete work at the intersection of Orange and Mykawa. The street is open to traffic and the paving should have an extended life as it was done correctly, Mr. Grohman reported. There was excellent cooperation between the County and the Drainage Dis- trict. In the past, there have been several lists of streets needing various stages of work. City Engineer John Hargrove is working on a variety of specs and, allowing for the bidding process, a lot of real progress should be made near the end of September on many of these streets. In closing, City Manager Grohman informed he had recently asked Staff for cost cutting measures from their respective departments. Mr. Grohman reported he was very pleased with the suggestions, stating that the City could save approximately $40,000 annually while not affecting service to the public but in some cases actually enhancing services. Mr. Grohman recognized three departments in particular for their ideas, those being Carrol Frank, Municipal Court Clerk, Robert Tobin, Water and Sewer Supervisor, and Pat Jones, City Secretary. CITIZENS 1. Martin Smith, 300 Bay Area Blvd. Mr. Smith spoke regarding a lift station he wishes to dedicate to the City. In discussion, City Manager Grohman stated he agreed with Mr. Smith on some points but it was his recommendation that the City build its own lift station in this area with an estimated cost of $25,000 - $40,000 with a completion date around February of 1993. DOCKETED PUBLIC HEARING City Council to hear the petition filed on June 29, 1992, by Pearland Independent School District for annexation of territory duly described therein and arguments for and against the annexation. PERSONS SPEAKING FOR THE PROPOSED ANNEXATION: 1. City Manager Grohman stated Staff is recommending annexation. PERSONS SPEAKING AGAINST THE PROPOSED ANNEXATION: None ADJOURN P_ Mayor Coppinger adjourned the public hearing. UNFINISHED BUSINESS: None NEW BUSINESS ORDINANCE NO. 631, ANNEXING TERRITORY TO THE CITY OF PEARLAND Ordinance No. 631 was read in caption by Councilmember Weber. (First reading) all It was moved by Councilmember Weber, seconded by Councilmember Colson, that Ordinance No. 631 be passed and approved on its first of two readings. Said Ordinance No. 631 reads in caption as follows: ORDINANCE 631 AN ORDINANCE ANNEXING THE HEREINAFTER DESCRIBED TERRI- TORY TO THE CITY OF PEARLAND, BRAZORIA COUNTY, TEXAS, AND EXTENDING THE BOUNDARY LIMITS OF SAID CITY SO AS TO INCLUDE SAID HEREINAFTER DESCRIBED PROPERTY WITHIN THE CITY LIMITS, AND GRANTING TO SAID TERRITORY AND TO ALL FUTURE INHABITANTS OF SAID PROPERTY ALL OF THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID FUTURE INHABITANTS BY ALL OF THE ACTS AND ORDINANCES OF THE SAID CITY; AND CONTAINING A SEVERABILITY CLAUSE. In discussion, it was brought out that this is the site of the new elementary school which will be built on Rustic Lane on the east side of town. Voting "Aye" - Councilmembers Miller, Frank, Weber, Colson, and Smith. Voting "No" - None. Motion passed 5 to 0. AWARD OF BID NO. B92-8, RE -ROOFING AND RELATED WORK FOR NEIGHBORHOOD CENTER Council considered the following bids: BIDDER BASE BID DAYS BOND UNIT PRICES #1 #2 #3 #4 #5 #6 CON-TEX 20 UNIV. $4 $4 SERVICES,INC. $39,700 CAL SURETY SF SF $5 $7 $12 $4 LF SF SF LN__. SEA BREEZE 18 OHIO $.45 $2 $1 $1.50 $3.50 $4 ROOFING,INC. $44,750 CAL CAS. SQFT SF LF SQFT SQFT LF City Manager Paul Grohman recommended the low bid of Con -Tex Services, Inc. in the amount of $39,700.00. Council discussed the wide spread of the unit prices with Jack McGuff, architect for the project. It was moved by Councilmember Colson, seconded by Councilmember Weber, that Bid No. B92-8 be awarded to Con -Tex Services in the amount of $39,700.00. Motion passed 5 to 0. Councilmember Weber noted that Mrs. Frances Jamison had indicated she had signed to speak but had apparently signed on the wrong form and, therefore, was not recognized under Citizens. It was the consensus of Council that Mrs. Jamison be given time at the end of the meeting as her topic of discussion did not appear to pertain to agenda items. CITY ACCEPTANCE OF WESTWOOD VILLAGE, SECTION III, STREETS, WATEk— SYSTEM, SANITARY SEWER SYSTEM, AND DRAINAGE City Manager Paul Grohman informed City Engineer John Hargrove has gone through a checklist with the developer and finds everything in order. Staff recommends acceptance of the subdivision. It was moved by Councilmember Frank, seconded by Councilmember Colson, that Westwood Village, Section III, streets, water system, sanitary 91 sewer system, and drainage be accepted by the City. Motion passed 5 to 0. RESOLUTION NO. R92-22, AMENDING RESOLUTION R92-20, AS IT MAY HAVE BEEN AMENDED FROM TIME TO TIME, RULES OF PROCEDURE AND ORDER OF BUSINESS FOR THE CITY COUNCIL Resolution No. R92-22 was read in caption by Councilmember Colson. Said Resolution No. R92-22 reads in caption as follows: RESOLUTION NO. R92-22 A RESOLUTION OF THE CITY OF PEARLAND, TEXAS, AMENDING RESOLUTION NO. R92-20, AS IT MAY HAVE BEEN AMENDED FROM TIME TO TIME, FOR THE PURPOSE OF ESTABLISHING AND REESTABLISHING CERTAIN RULES OF PROCEDURE AND ORDER OF BUSINESS FOR THE CITY COUNCIL, AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. City Manager Grohman explained the changes. Prior to this time, there has been a "Departmental Reports" item. This will now be a "City Manager Report" as departments fall under the jurisdiction of the city manager and this will allow us to more closely conform to the Charter. The second change is to allow Citizens who wish to address a specific agenda item to do so immediately before the item is considered by Council. Others wishing to speak but not addressing any item on the agenda will be heard at the end of the meeting before adjournment. It was moved by Councilmember Colson, seconded by Councilmember Frank, that Resolution No. R92-22 be approved and adopted on its first and only reading. Voting "Aye" - Councilmembers Miller, Frank, Weber, Colson, and Smith. Voting "No" - None. Motion passed 5 to 0. ORDINANCE NO. 633, AMENDING CODE OF ORDINANCES AT CHAPTER 13, HEALTH AND SANITATION, AND PROVIDING A PENALTY FOR VIOLATION THEREOF Ordinance No. 633 was read in caption by Councilmember Miller. (First reading) Said Ordinance No. 633 reads in caption as follows: ORDINANCE NO. 633 AN ORDINANCE AMENDING THE CODE OF ORDINANCES AT CHAPTER 13, HEALTH AND SANITATION, FOR THE PURPOSE OF PROVIDING CERTAIN DEFINITIONS, DEFINING AND REDEFINING PROHIBITED CONDITIONS; PROVIDING FOR A SAVINGS CLAUSE, A SEVERA- BILITY CLAUSE, AN EFFECTIVE DATE, A PENALTY, AND PUBLI- CATION. Voting "Aye" - Councilmembers Miller, Frank, Weber, Colson, and Smith. Voting "No" - None. r-- Motion passed 5 to 0. RESOLUTION NO. R92-23, FINDING AND DETERMINING THE POPULATION OF THE CITY OF PEARLAND TO BE 23,016 City Manager Paul Grohman explained there was an apparent undercount during the 1990 Census with one subdivision probably not counted. The City has maintained its average of 400 homes being built annually since the Census was taken. Calculating 3.2 persons per household, Mr. Grohman stated, the figure of 23,016 was more accurate than the figure offered by the Census Bureau. mm In discussion, it was brought out that this figure, being over 20,000, will help us with economic development opportunities. Resolution No. R92-23 was read in caption by Councilmember Frank. It was moved by Councilmember Frank, seconded by Councilmember Weber, that Resolution No. R92-23 be passed and approved on its first and only reading. Said Resolution No. R92-23 reads in caption as follows: RESOLUTION NO. R92-23 A RESOLUTION OF THE CITY OF PEARLAND, TEXAS, FINDING AND DETERMINING THE POPULATION OF THE CITY OF PEARLAND TO BE 23,016. Voting "Aye" - Councilmembers Smith, Colson, Weber, Frank, and Miller. Voting "No" - None. Motion passed 5 to 0. AUTHORIZATION TO PURCHASE ADDITIONAL PICKUP FOR PUBLIC WORKS DEPART- MENT UNDER EXISTING BID City Manager Grohman explained this was a good price of $8,880 for a pickup with these specs and State law does allow us to extend a bid. The dealer has one in stock and Staff is recommending authorization to purchase this additional vehicle. It was moved by Councilmember Smith, seconded by Councilmember Weber, that Staff be authorized to purchase an F150 1/2 Ton Full Size Pickup from Chuck Miller Ford for a purchase price of $8,880.00 with funds to be taken from capital outlay. Motion passed 5 to 0. CHANGE OF CONTRACT WITH BEST WASTE, INC. City Manager Grohman informed this is a significant event for the City. In trying to analyze productivity, it was felt that it was wrong to split the waste stream. The contract with Best Waste for regular garbage service has worked out well. However, the City has continued to pick up what is termed "heavy garbage." This covers many items and we are not set up to handle this efficiently. Best Waste has agreed to pick up "all" garbage for an additional charge of $1.00 per month per household. This amount will not in- crease the household collection rate but will be absorbed by the City. The City should be able to save $130,000.00. This will give the public a better product without increasing fees or taxes, Mr. Grohman informed. Staff recommends we make this change in contract, City Manager Grohman said in closing. It was moved by Councilmember Smith, seconded by Councilmember Colson, that Staff be allowed to change the contract with Best Waste, Inc. to include heavy garbage. City Manager Grohman stated Best Waste will also furnish us water- tight sludge containers free of charge which will be a savings of approximately $2,400 per year. In discussion, composting was discussed. Mr. Grohman stated both the; City and Best Waste have mandates to meet in the area of composting.— Other omposting.`-'Other legal mandates were discussed such as the requirement of tagging items containing freon. It was brought out that tree trimmings should be cut, tied, and bun- dled. However, Best Waste will pick up the back orders as is. Upon call for the question, motion passed 5 to 0. 93 ORDINANCE NO. 632, PROVIDING FOR THE APPROVAL OF AN AGREEMENT WITH THE STATE OF TEXAS FOR THE INSTALLATION OF A TRAFFIC SIGNAL LIGHT AT FM 518 AND SUNSET MEADOWS/WINDING WAY AND DECLARING AN EMERGENCY Ordinance No. 632 was read in caption by Councilmember Smith. (First and only reading) It was moved by Councilmember Smith, seconded by Councilmember Colson, that Ordinance No. 632 be passed and approved on its first and only reading as an emergency ordinance. Said Ordinance No. 632 reads in caption as follows: ORDINANCE NO. 632 AN ORDINANCE PROVIDING FOR THE APPROVAL OF THE AGREE- MENT BETWEEN THE STATE OF TEXAS AND THE CITY OF PEAR - LAND, FOR THE INSTALLATION, CONSTRUCTION, EXISTENCE, USE, OPERATION, AND MAINTENANCE OF HIGHWAY TRAFFIC SIGNALS/ILLUMINATION AT THE LOCATION SHOWN ON EXHIBIT 1, ATTACHED HERETO AND MADE A PART HEREOF, IN THE CITY OF PEARLAND; PROVIDING FOR THE EXECUTION OF SAID AGREE- MENT; AND DECLARING AN EMERGENCY BECAUSE THE NEED OF IMMEDIATE INSTALLATION BEARS DIRECTLY ON THE SAFETY OF THE TRAVELING PUBLIC AND, THEREFORE, INURES TO THE GENERAL HEALTH, SAFETY AND WELFARE OF THE CITIZENRY. Voting "Aye" - Councilmembers Smith, Colson, Weber, Frank, and Miller. Voting "No" - None. Motion passed 5 to 0. City Manager Paul Grohman informed that traffic ordinances such as this would, in the future, be read as an emergency ordinance with the idea being that if it is needed, it is an emergency. OTHER BUSINESS Mayor Coppinger asked Mrs. Jamison to speak now. CITIZENS 1. Frances Jamison, FM 518. Ms. Jamison read from prepared statements and asked the City to resolve her recent issues and gave the City a ten day period to respond. ADJOURN The meeting adjourned at 9:01 P. M. Minut s approved as submitted and/or corrected this a7-- day of A. D., 1992. a 4117 C. dv-COLP��4 pin r Mayor j ATTEST: Pat Jones,ty Secretary