R2018-122 2018-07-09 RESOLUTION NO. R2018-122
A Resolution of the City Council of the City of Pearland, Texas,
awarding a unit supply bid for the purchase of Police Department
Uniforms to Cop Stop, in an amount not to exceed $108,161.80, for the
period of July 10, 2018 through July 9, 2019.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That competitive bids for the purchase of Police Department Uniforms
have been obtained and reviewed.
Section 2. That the City Council hereby awards a unit supply bid to Cop Stop, in
an amount not to exceed $108,161.80.
Section 3. The City Manager or his designee is hereby authorized to execute a
contract for the purchase of Police Department Uniforms.
PASSED, APPROVED and ADOPTED this the 9th day of July, A.D., 2018.
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TOM REID
MAYOR
ATTEST:
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APPROVED AS TO FORM:
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DARRIN M. COKER
CITY ATTORNEY
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�®®�®® a ° City of Pearland
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fs, ��� Pearland, TX 77581
General Services Contract
This Contract(Contract)is made between the City of Pearland,Texas(City), and Contractor.The City
and Contractor agree to the terms and conditions of this Contract, which consists of the following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
I. Summary of Contract Terms.
Contractor: Cop Stop
6831 Broadway St, Suite F
Pearland, TX 77581
Description of Services: Contractor will provide Police Department Uniforms for the City of
Pearland, as needed, per the specifications of bid#0518-43; City Council
Resolution #R2018-122.
Contract Type: Unit Price Contract, Not to Exceed $108,161.
Effective Date: 7/10//2018
Termination Date: 7/09/2019
Renewal: Two renewal options available, upon the mutual agreement of both parties.
H. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF EARLAND: CONTRACTOR:
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Bu et/Pr re en anager Date Title: t P sCCteiif
Date: 1101 t e
*Si ed by, Date: 7/'9//c'
-' City Manager
Assistant City Manager
Director
Program Manager
*Contract Signature Authority: Program Manager-$5,999 or less
Director- $6,000 to $30,000
City Manager/Assistant City Managers- $30,001 to $50,000
City Council Resolution- $50,000+
iiI.Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as described in
Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the terms
and conditions specified in this Contract. Contractor will bill the City for the Services provided at
intervals of at least 30 days, except for the final billing. The City shall pay Contractor for the Services
in accordance with the terms of this Contract, but all payments to be made by the City to Contractor,
including the time of payment and the payment of interest on overdue amounts, are subject to the
applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate this
Contract during its term at any time for the City's own convenience where the Contractor is not
in default by giving written notice to Contractor. if the City terminates this Contract under this
paragraph, the City will pay the Contractor for all services rendered in accordance with this
Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as
provided in this paragraph if the other party fails to comply with its terms. The party alleging
the default will give the other party notice of the default in writing citing the terms of the
Contract that have been breached and what action the defaulting party must take to cure the
default. If the party in default fails to cure the default as specified in the notice, the party
giving the notice of default may terminate this Contract by written notice to the other party,
specifying the date of termination. Termination of this Contract underthis paragraph does not
affect the right of either party to seek remedies for breach of the Contract as allowed by law,
including any damages or costs suffered by either party.
(3)Multi-Year Contracts and Funding. If this Contract extends beyond the City's fiscal year in
which it becomes effective or provides for the City to make any payment during any of the
City's fiscal years following the City's fiscal year in which this Contract becomes effective and
the City fails to appropriate funds to make any required Contract payment for that successive
fiscal year and there are no funds from the City's sale of debt instruments to make the
required payment,then this Contract automatically terminates at the beginning of the first day
of the City's successive fiscal year of the Contract for which the City has not appropriated
funds or otherwise provided for funds to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, loss,or costs arising from the performance of this Contract or that provides
for contractual indemnity by one party to the other party to this Contract is not applicable or effective
under this Contract. Except where an Additional Contract Document provided by the City provides
otherwise, each party to this Contract is responsible for defending against and liable for paying any
claim, suit, or judgment for damages, loss, or costs arising from that party's negligent acts or
omissions in the performance of this Contract in accordance with applicable law.This provision does
not affect the right of either party to this Contract who is sued by a third party for acts or omissions
arising from this Contract to bring in the other party to this Contract as a third-party defendant as
allowed by law.
I1
E. Assignment. The Contractor shall not assign this Contract without the prior written consent of the
City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and a
lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in or
having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire D n
and supersedes all prior negotiations, representatior J" ��
Contract may be amended only by written instrument ✓
H. Independent Contractor. Contractor shall perform t ,
contractor and not as an employee of the City. The
the Contractor or Contractor's officers or employees i
be performed by Contractor under this Contract. ct
performed under this Contract is not inherently dang
workmanlike manner, and that Contractor will take pr
Contractor's officers and employees. . 1""UlLt ' f
1. Dispute Resolution Procedures. The Contractor U _ e
any disputes that may arise between them regardir �r
relating to this Contract,the parties agree to try in g le
the dispute by submitting the matter to mediati R 2ol 8_, 1 ZZ oy
agreement of the parties. The parties will each pay ornc-„u,. _
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for break,,i of
contract or for any other cause relating to this Contract, neither party will seek or be entitled to an
award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract are part
of this Contract, except as follows: any provision contained in any of the Contractor's Additional Contract
Documents specified below that conflicts with a Contract provision not included in the Contractor's Additional
Contract Documents, does not apply to this Contract.
A. Contractor's Additional Contract Documents:
1. The contractor's response to bid 0518-43 shall be construed as additional contract
documents.
2. Executed Contractor Insurance Requirements&Agreement(required insurance certificate[s]
shall be in possession of City at actual commencement of work).
B. City's Additional Contract Documents:
1. Scope of Services as listed on the attached.
EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services shall consist of the contractor providing Tree Trimming and Maintenance Services for the
City of Pearland, as needed, per the specifications of bid #0518-43; City Council Resolution #R2018-122.
Pr:acing is as follows per contractor's response to the same, as listed below:
Cop Stop
(Fernandez
Investment Groups
Line Items Inc. dba Cop Stop)
EST
Line Description UOM QTY Unit
1 _Men's Uniforms $53,451.27
- �EA 1
1 1 Men's Short Sleeve Shirts-as specified in bid specifications EA 423 $34.30
1.2 Men's LONG Sleeve Shirts-as specified in bid specifications EA 360 $37.30
1.3 Men's Trousers-as specified in bid specifications EA 435 $39.67
1.4 Hybrid Shirt-as specified in bid specifications EA 264 $31.28
2 Women's Uniforms EA 1 $5,047.93
Women's Short Sleeve Shirts-as specified in bid
2-1 _ specifications EA 47 $34.30
22 Women's Long Sleeve Shirts-as specified in bid specifications EA 40 $37.30
2.3 Women's Trousers-as specified in bid specifications EA 49 $39.67
3 Vests EA 1 $49,057.50
3.1 External Armor Vest Carriers-as specified in bid specifications EA , 210 $123.00
3.2 Internal Armor Vest Carriers EA 100 _ $79.50
3.3 Vest Covers-as specified in bid specifications EA 210 $72.75
4 Miscellaneous Items - EA- - 1 $605.10
4.1 _ White Cover Uniform Cap, Sizes XS-XXL EA 1 $131.50
4.2 Navy Cover Uniform Cap, Sizes XS-XXL EA 1 $68.25
4.3 Clear Rain Cap Cover for Uniform Cap EA 1 _ $6.00
4.4 Metal Expansion Strap for Front of Cap, Gold EA 1 _ $11.00
4.5 Metal Expansion Strap for Front of Cap, Silver EA 1 $11.00
4.6 Burlane Name Plate, Gold EA 1 $13.25
4.7 Burlane Name Plate, Silver EA 1 $13.25
4.8 P.D. 1/2" Collar Insignia, Gold EA 1 $5.75
4.9 P.D. 1/2" Collar Insignia, Silver EA 1 $5.75
4.10 Metal"P"Buttons EA 1 $1.50
4.11 Sewing of hashmark/service stripe, etc. EA 1 $0.00
4.12 Removal of hashmark/service stripe, etc. EA 1 $0.00
4.13 Anchor Uniform Navy Duty Jacket,#02212, Sizes S-XL EA _ 1 $130.75
4.14 Samuel Broome Uniform Tie with Buttonholes_18",#90010 EA 1 $5.00
4.15 Samuel Broome Uniform Tie with Buttonholes, 20",#90043 EA 1 $5.00_
4.16 Samuel Broome Uniform Tie with Buttonholes, 22",#90063 EA 1 $5.00
4.17 Level II Holsters EA 1 $89.50
4.18 ASP Baton Holster EA 1 $41.60
4.19 Cuff Case (open) EA 1 $24.40
4.20 Cuff Case(closed) EA 1 _ $31.40_
4.21 Belt Keepers EA 1 $5.20