R2018-109 2018-06-25 RESOLUTION NO. R2018-109
A Resolution of the City Council of the City of Pearland,Texas,awarding a unit
supply bid for large water meter testing and minor repair services with Taylor
Meter Technologies, in an amount not to exceed $165,737.00,for the period of
July 5, 2018 through July 4, 2019.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. The City obtained competitive bids for large water meter testing and minor
repair services.
Section 2. That the City Council hereby awards a bid to Taylor Meter Technologies, in
the unit price amounts reflected in Exhibit "A" attached hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a supply
contract for large water meters testing and minor repair services.
PASSED, APPROVED and ADOPTED this the 25th day of June, A.D., 2018.
-QCY -
TOM REID
MAYOR
ATTEST:
Y SE ETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
EXHIBIT A
Bid # 0518-34
Title Large Water Meter Testing Services Annual Contract
ACCURATE METER & VUS Inc. (Vanguard Utility
Line Items Taylor Meter Technologies Southern Flowmeter, Inc. BACKFLOW, LLC Service, Inc.)
Line Description UOM QTY Unit Extended Unit Extended Unit Extended Unit Extended
1 Meter Testing PKG 1 $147,961.00 $184,795.00 $243,900.00 $345,535.00
1.1 2" Displacement Meter Testing Cost EA 1721 $70.00 $90.00 $125.00 $175.00
1.2 3" Displacement Meter Testing Cost EA 115 $125.00 $125.00 $125.00 $185.00
1.3 4" Displacement Meter Testing Cost EA 56 $125.00 $140.00 $125.00 $185.00
1.4 6" Displacement Meter Testing Cost EA 33 $125.00 $150.00 $125.00 $250.00
1.5 8" Displacement Meter Testing Cost EA 6 $125.00 $160.00 $150.00 $250.00
1.6 10" Displacement Meter Testing Cost EA 4 $125.00 $170.00 $150.00 $275.00
1.7 12" Displacement Meter Testing Cost EA 1 $125.00 $170.00 $150.00 $275.00
1.8 3/4" Displacement Meter Testing Cost •EA 1 $30.00 $30.00 $100.00 $75.00
1.9 5/8" Displacement Meter Testing Cost EA 1 $30.00 $30.00 $100.00 $75.00
1.10 1" Displacement Meter Testing Cost EA 1 $30.00 $30.00 $100.00 $75.00
Overtime Rate For Testing
1.11 Displacement Meter Hrly 1 $1.00 $60.00 $200.00 $0.00
1.12 3/4" Mag Meter Testing Cost EA 1 $30.00 $30.00 $125.00 $75.00
1.13 5/8" Mag Meter Testing Cost EA 1 $30.00 $30.00 $125.00 $75.00
1.14 1" Mag Meter Testing Cost EA 1 $30.00 $30.00 $125.00 $75.00
1.15 1 1/2" Mag Meter Testing Cost EA 1 $30.00 $95.00 $150.00 $175.00
1.16 2" Mag Meter Testing Cost EA 1 $30.00 $95.00 $150.00 $175.00
1.17 8" Mag Meter Testing Cost EA 1 $125.00 $160.00 $150.00 $250.00
1.18 10" Mag Meter Testing Cost EA 1 $125.00 $170.00 $150.00 $275.00
1.19 12" Mag Meter Testing Cost EA 1 $125.00 $170.00 $150.00 $275.00
2 REPAIRS PKG 1 $17,776.00 $23,960.00 $28,680.00 $2,255.00
2.1 1.5" UME Replacement EA 1 $650.00 $770.00 $295.00 $50.00
2.2 2" Meter Low Flow Measuring Unit EA 1 $125.00 $290.00 $450.00 $50.00
2.3 2" Meter High Flow Measuring Unit EA 1 $525.00 $570.00 $475.00 $50.00
2.4 2" UME Replacement EA 1 $850.00 $770.00 $575.00 $50.00
2.5 3" Meter Low Flow Measuring Unit EA 1 $125.00 $290.00 $575.00 $75.00
2.6 3" Meter High Flow Measuring Unit EA 1 $750.00 $910.00 $875.00 $75.00
2.7 3" UME Replacement EA 1 $950.00 $1,050.00 $1,395.00 $75.00
2.8 4" Meter Low Flow Measuring Unit EA 1 $125.00 $350.00 $650.00 $75.00
2.9 4" Meter High Flow Measuring Unit _EA 1 $850.00 $940.00 $1,050.00 $75.00
2.10 4" UME Replacement _EA 1 $1,150.00 $1,350.00 $1,595.00 $75.00
2.11 6" Meter Low Flow Measuring Unit EA 1 $125.00 $610.00 $775.00 $85.00
2.12 6" Meter High Flow Measuring Unit EA 1 $1,150.00 $1,470.00 $1,550.00 $85.00
2.13 6" UME Replacement EA 1 $1,600.00 $1,950.00 $1,950.00 $85.00
2.14 8" Meter Low Flow Measuring Unit EA 1 $200.00 $500.00 $550.00 $125.00
2.15 8" Meter High Flow Measuring Unit EA 1 $1,150.00 $1,440.00 $1,750.00 $125.00
2.16 8" UME Replacement EA 1 $1,350.00 $1,400.00 $2,050.00 $125.00
2.17 10" Meter Low Flow Measuring Unit EA 1 $200.00 $600.00 $775.00 $150.00
2.18 10" Meter High Flow Measuring Unit EA 1 $1,250.00 $1,540.00 $2,250.00 $150.00
ACCURATE METER & VUS Inc. (Vanguard Utility
Line Items Taylor Meter Technologies Southern Flowmeter, Inc. BACKFLOW, LLC Service. Inc.)
Line__ Description UOM QTY Unit Extended Unit Extended Unit Extended Unit Extended
2.19 10" UME Replacement EA 1 $1,550.00 $1,500.00 $2,550.00 $150.00
2.20 12" Meter Low Flow Measuring Unit EA 1 $200.00 $600.00 $875.00 $175.00
2.21 12" Meter High Flow Measuring Unit EA 1 $1,350.00 $2,500.00 $2,550.00 $175.00
2.22 12" UME Replacement EA 1 $1,550.00 $2,500.00 $2,995.00, $175.00
2.23 Overtime Rate for Repairs EA 1 $1.00 $60.00 $125.00 $0.00
Total $165,737.00 $208,755.00 $272,580.00 $347,790.00
EXHIBIT B
0518-34 Large Water Meter Testing-Scoring
ACCURATE METER& VUS Inc. (Vanguard Utility
BACKFLOW, LLC Southern Flowmeter, Inc. Taylor Meter Technologies Service, Inc.)
Bid $ $ 272,580.00 $ 208,755.00 $ 165,737.00 $ 347,790.00
of Markup 15% 20% 10% 20%
Rates/Expenses 50 pts 30.40 39.70 50.00 23.83
Qualifications/Experience/
Methodology 35 pt 30.75 35.00 31.25 25.75
Compliance to Bid Requirements
15 pts 8 12.25 13.00 13.25
Total Points 69.15 86.95 94.25 62.83
Notes: 6 month workmanship; Did not Located in Pearland; 1 yr Working for Sugar Land; Price 30 day warranty;Test price too
EV 1: my recommendation is for comply to bid requirements; workmanship; Worked with would allow for more meters to be high; No experience with
Southern Flowmeter because of location $150 min.charge per callout; vendor previously; Did not tested; Located in Atlanta; 24 hour vendor.
$100 trip charge. include vendor references. response time. Do not like 30 day warranty.
and city knowledge. Did not like the overtime rate.
Do not like a 6 month warranty. Constant pricing for each test. Test price rate significantly
EV 3: While 3 of 4 are within our range Test price rate ave. for
Test price rate ave.for industry; Test price rate significantly below higher than industry; no current
for meter testing, I feel that Taylor industry; current experience
previous experience w/vendor industry; no current experience experience with vendor; repair
Meter Tech.would allow us a costgood;repair rates are reasonable with vendor good; reasonable with vendor but currently working price way below industry price.
savings that would allow us to test repair rates; did not meet
i; for industry; Did not meet with sister city; price would allow Not local company;Contract is
vendor references.
additional domestic and irrigation Company info. for more meter to be tested. too high.
Is a local company;
meters for the same amout of monies. Call out is too expensive;$250 Response time would be Has good method;Although not
Our current vendor has done good work call out;warranty only 6 months. efficient for repair and local,reference was ok;Warranty
for the City and only came in second due testing; Warranty is good. is only 6 months.
to the projected money savings.
For Compliance to Bid: check to make sure the following forms/letter were provided by vendor:
Contractor Insurance Agreement Y Y Y Y
Local Bidder Claim Form Y Y Y Y
Conflict of Interest Y Y Y Y
Contractor Questionnaire Y Y Y Y
Non-Collusion Stmnt Y Y Y Y
Vendor References Y N Y Y
House Bill 89 Verification Y Y Y Y
Company Info Letter(intrudution; core
mgmt;three contracts;firms exp in ast
36 mon. similar proj; employees meet
requirements; how to accomplish the
work;firm vs. city responsibilities) N Y Y Y
Ot Pt,
City of Pearland
3519 Liberty Drive
'sr ,,,q" Pearland, TX 77581
General Services Contract
This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor.
The City and Contractor agree to the terms and conditions of this Contract, which consists of the
following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
I. Summary of Contract Terms.
Contractor: Taylor Meter Technologies
2833 Windsor Forrest CT
Atlanta, GA 30349
Description of Services: A unit supply contract for large water meter testing and repair
services, in the amount not to exceed $165,737.00, per the
specifications of City of Pearland bid #0518-34; City of Pearland
resolution # R2018-109.
Effective Date: July 05, 2018
Termination Date: July 04, 2019
Renewal: Two renewal options upon the mutual agreement of the parties.
II. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY PEARLAND* CONTRACTOR:
7.46.18 �'� Cr' ! 112
dget/Purchasi : Manager Date Title: ciTaylor,OwOr
Date: 7/10/18
Signed b : rate: /WAIF
1/di Manager
Assistant City Manager
Director
Program Manager
*Contract Signature Authority: Program Manager-$5,999 or less
Director- $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution -$50,000+
Page 1 of 4
Ill. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as
described in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days,except for the final billing.The City shall pay Contractor
for the Services in accordance with the terms of this Contract, but all payments to be made by
the City to Contractor, including the time of payment and the payment of interest on overdue
amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as
provided in this paragraph if the other party fails to comply with its terms. The party
alleging the default will give the other party notice of the default in writing citing the
terms of the Contract that have been breached and what action the defaulting party
must take to cure the default. If the party in default fails to cure the default as specified
in the notice,the party giving the notice of default may terminate this Contract by written
notice to the other party, specifying the date of termination. Termination of this Contract
under this paragraph does not affect the right of either party to seek remedies for
breach of the Contract as allowed by law, including any damages or costs suffered by
either party.
(3) Multi-Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required Contract
payment for that successive fiscal year and there are no funds from the City's sale of
debt instruments to make the required payment, then this Contract automatically
terminates at the beginning of the first day of the City's successive fiscal year of the
Contract for which the City has not appropriated funds or otherwise provided for funds
to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, loss, or costs arising from the performance of this Contract or that
provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for defending
against and liable for paying any claim, suit, or judgment for damages, loss, or costs arising
from that party's negligent acts or omissions in the performance of this Contract in accordance
with applicable law.This provision does not affect the right of either party to this Contract who is
sued by a third party for acts or omissions arising from this Contract to bring in the other party to
this Contract as a third-party defendant as allowed by law.
Page 2 of 4
E. Assignment. The Contractor shall not assign this Contract without the prior written consent
of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and
a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in
or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations,or contracts,either written or
oral. This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to supervise,
direct,or control the Contractor or Contractor's officers or employees in the means,methods,or
details of the work to be performed by Contractor under this Contract. The City and Contractor
agree that the work performed under this Contract is not inherently dangerous,that Contractor
will perform the work in a workmanlike manner, and that Contractor will take proper care and
precautions to insure the safety of Contractor's officers and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action, to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties. The parties will each pay one-half
of the mediator's fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or be
entitled to an award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract are
part of this Contract, except as follows: any provision contained in any of the Contractor's Additional
Contract Documents specified below that conflicts with a Contract provision not included in the
Contractor's Additional Contract Documents, does not apply to this Contract.
A. Contractor's Additional Contract Documents:
1. The contractor's bid #0518-34 shall be construed as additional contract documents.
2. Executed Contractor Insurance Requirements & Agreement (required insurance
certificate[s] shall be in possession of City at actual commencement of work).
B. City's Additional Contract Documents:
1. Scope of Services.
Page 3 of 4
EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services provided shall consist of the contractor providing large water meter testing and repair
services, per the specifications City of Pearland bid#0518-34;City of Pearland resolution#R2018-109
for the items listed below. Pricing is as follows per the contractor's response to the same:
Taylor Meter Technologies
Line Description UOM QTY Unit
1 Meter Testing PKG 1
1.1 2" Displacement Meter Testing Cost EA 1721 $70.00
1.2 3" Displacement Meter Testing Cost EA 115 $125.00
1.3 4" Displacement Meter Testing Cost EA 56 $125.00
1.4 6" Displacement Meter Testing Cost EA 33 $125.00
1.5 8" Displacement Meter Testing Cost EA 6 $125.00
1.6 10" Displacement Meter Testing Cost EA 4 $125.00
1.7 12" Displacement Meter Testing Cost EA 1 $125.00
1.8 3/4" Displacement Meter Testing Cost EA 1 $30.00
1.9 5/8" Displacement Meter Testing Cost EA 1 $30.00
1.10 1" Displacement Meter Testing Cost EA 1 $30.00
Overtime Rate For Testing Displacement
1.11 Meter Hrly 1 $1.00
1.12 3/4" Mag Meter Testing Cost EA 1 $30.00
1.13 5/8" Mag Meter Testing Cost EA 1 $30.00
1.14 1" Mag Meter Testing Cost EA 1 $30.00
1.15 1 1/2" Mag Meter Testing Cost EA 1 $30.00
1.16 2" Mag Meter Testing Cost EA 1 $30.00
1.17 8" Mag Meter Testing Cost EA 1 $125.00
1.18 10" Mag Meter Testing Cost EA 1 $125.00
1.19 12" Mag Meter Testing Cost EA 1 $125.00
2 REPAIRS PKG 1
2.1 1.5" UME Replacement EA 1 $650.00
2.2 2" Meter Low Flow Measuring Unit EA 1 $125.00
2.3 2" Meter High Flow Measuring Unit EA 1 $525.00
2.4 2" UME Replacement EA 1 $850.00
2.5 3" Meter Low Flow Measuring Unit EA 1 $125.00
2.6 3" Meter High Flow Measuring Unit EA 1 $750.00
2.7 3" UME Replacement EA 1 $950.00
2.8 4" Meter Low Flow Measuring Unit EA 1 $125.00
2.9 4" Meter High Flow Measuring Unit EA 1 $850.00
2.10 4" UME Replacement EA 1 $1,150.00
2.11 6" Meter Low Flow Measuring Unit EA 1 $125.00
2.12 6" Meter High Flow Measuring Unit EA 1 $1,150.00
2.13 6" UME Replacement EA 1 $1,600.00
2.14 8" Meter Low Flow Measuring Unit EA 1 $200.00
2.15 8" Meter High Flow Measuring Unit EA 1 $1,150.00
2.16 8" UME Replacement EA 1 $1,350.00
2.17 10" Meter Low Flow Measuring Unit EA 1 $200.00
2.18 10" Meter High Flow Measuring Unit EA 1 $1,250.00
2.19 10" UME Replacement EA 1 $1,550.00
2.20 12" Meter Low Flow Measuring Unit EA 1 $200.00
2.21 12" Meter High Flow Measuring Unit EA 1 $1,350.00
2.22 12" UME Replacement EA 1 $1,550.00
2.23 Overtime Rate for Repairs EA 1 $1.00
Page 4 of 4