R2018-090 2018-05-14 RESOLUTION NO. R2018-90
A Resolution of the City Council of the City of Pearland, Texas, amending a
contract for disaster recovery and public assistance services with DCMC
Partners, associated with the Hurricane Harvey recovery, in an additional
amount not to exceed $200,000.00 (total contract sum of$620,000.00).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain second amended contract for disaster recovery services, a copy
of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby
authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest a second amended contract, for disaster recovery and public assistance
services associated with Hurricane Harvey recovery.
PASSED, APPROVED and ADOPTED this the 14th day of May, A.D., 2018.
TOM REID
MAYOR
ATTEST: . � .
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MARIA E. RODRIGUEZ, TRM .,,,,,�rf„�„",,,,,.•�'�
DEPUTY CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Exhibit A
Resoltution No. R2018-90
Exhibit "A" CITY OF PEARLAND
*l, PROJECTS DEPARTMENT
3519 Liberty Drive,Suite 300
4 Pearland,Texas 77581
I E a 3 www.cityofpearland.com/projects
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Professional Services Contract Amendment
For
Date of Issuance: May 14,2018 Amendment No: 2
Consultant: DCMC Partners CoP Project No: N/A
PO#: 2017-00002005
Explanation:
This Amendment encompasses the following: Additional professional services on securing funding for
flood mitigation projects, buyouts of properties, and projects that enhance the resiliency of our City's
infrastructure to prevent future damages.
Description of Work Cost Time
1. Disaster recovery and Public Assistance through
FEMA(FEMA-44 CFR), TDEM(Texas Government
Code Chapter 418), and US HUD's CDBG-DR
(CDBG-DR 24 CFR Part 570)program $ 220,000 Days
Please attach back-up documentation
Cost& Time Change Summary: Cost Time
Original Contract: $ 200,000 Days
Previous Amendment(s): $ 200,000 Days
Contract prior to this Amendment: $ 400,000 Days
Net increase (decrease) from this Amendment: $ 220,000 Days
Revised Contract: $ 620,000 Days
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Finance Approval: `ifiL Date: 431/Xe
Fin. e Director
„/
ACCEPTS APPROVE
By: Date: 5/7/18 By: ���Date:
Consultant 0 -Tr
*Consultant agrees to perform change(s)included in this Contract Amendment for the price and time indicated.The prices for changes included all costs
associated with this Contract Amendment.
No work is to be done until this Amendment is executed.No payment to the Consultant shall be made for work included in the Amendment until this
Amendment is executed.
Upon execution by all parties,the following changes identified for the Contract Value and/or Contract Time shown,are made part of the Contract.
Design 1 of 1 D6.Revised 6/16
Acquisition Application Development and Project Implementation Task (HMGP)
City of Pearland,Texas
28 February 2018
Work will consist of the development of a private property acquisition/demolition project and application,
to include the following tasks:
1. Identification and documentation of acquisition priorities for the City;
2. Identification of target properties for the City;
3. Development of application development tracking materials, including:
a. Property identification;
b. Priority ranking;
c. Owner participation (public outreach); and
d. Definition of appeals process for property value disputes.
4. Development of public outreach materials, including:
a. Project description handout;
b. Public meeting presentations;
c. Voluntary participation statements; and
d. Duplication of benefits worksheet.
5. Public outreach to inform property owners of the opportunity and priorities;
6. Serve as point of contact for property owner questions or inquiries;
7. Identification of voluntary participants who are interested in participating in the project;
8. Verification and documentation of duplication of benefits for each property;
9. Final selection of properties to be included in project application, including alternate properties;
10. Establishment and documentation of process for tenant assistance (compliant with the Uniform
Relocation Act);
11. Documentation of property owner eligibility, including:
a. Ownership;
b. Benefits received to date (including NFIP); and
c. Voluntary participation statement.
12. Establishment of pre-disaster fair market value of property;
13. Documentation of cost-effectiveness of each property, including BCA and aggregate BCA(if
required);
14. Documentation of property for environmental and historic preservation compliance, including
site phots;
15. Drafting of application, including narrative, milestones, and cost estimate;
16. Review of application with City leadership;
17. Submission of application to TDEM;
18. Response to any Requests for Information from TDEM or FEMA, including any additional
documentation from property owner; and
19. Receipt of project award notification from TDEM.
Mitigation Specialist: NTE 38 hours per structure x $125 per hour(plus expenses)
Project Manager: NTE 6 hours per structure x $145 per hour(plus expenses)
Acquisition Project Implementation Task(HMGP)
City of Pearland, Texas
28 February 2018
Work will consist of the implementation of a private property acquisition/demolition project, to include
the following tasks:
1. Technical assistance to the City regarding the conditions of award;
2. Completion of reports to City;
3. Development of acquisition order and schedule;
4. Assistance with development of RFPs, such as demolition, legal,title searches, etc.;
5. Notification to participating property owners of acquisition order and schedule;
6. Documentation of duplication of benefits for each property;
7. Work with closing attorneys to schedule closings;
8. Work with demolition contractors to schedule demolition of acquired structures;
9. Prepare project completion paperwork for grant;
10. Submit project completion paperwork on behalf of City;
11. Assist with closeout of City's grant.
Mitigation Specialist: NTE 42 hours per structure x $125 per hour(plus expenses)
Project Manager: NTE 6 hours per structure x $145 per hour(plus expenses)