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R2018-098 2018-05-14 Resolution No. R2018-98 A Resolution and Order of the City Council of the City of Pearland, Texas, ordering the holding of a General Runoff Election to be held on Saturday, June 16, 2018, for the purpose of electing a Councilmember to Position Number Four (4) of the City of Pearland City Council. WHEREAS, the City Council (the"City Council") of the City of Pearland, Texas (the "City") is authorized and has determined to call a General Runoff Election to be held on Saturday, June 16, 2018, for the purpose of electing a Councilmember to Position Number Four (4) of the City Council; WHEREAS, the City Council wishes to proceed with the ordering of such General Runoff Election and the City Council has determined that holding such elections is in the public interest; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND CITY, TEXAS: Section 1. Call of Election; Date; Eligible Electors and Hours. (a) It is hereby ordered that a General Runoff Election (the "General Runoff Election") be held in and throughout the City on Saturday, June 16, 2018, between the hours of 7:00 o'clock a.m. and 7:00 o'clock p.m. at which General Runoff Election all resident, qualified electors of the City shall be entitled to vote for a Councilmember to Position Number Four (4). (b) The General Runoff Election shall be held under the provisions of the Charter of the City, the Constitution and laws of the State of Texas and of this Resolution. All qualified voters residing in the City shall be allowed to vote at the Election; and each voter shall vote at any Vote Center within the City of Pearland. Section 2. Election Precincts; Polling Places; Election Officers. (a) The election precincts for the Election shall include the county election precincts, the polling places are hereby established and shall be as described in Exhibit "A" hereto. (b) The election officials for each City precinct shall be designated by the County Clerk of Brazoria County, Texas (the "Elections Administrator"); and such officials shall conduct the City's Election in accordance with a Joint Election Agreement and Contract for Election Services (the "Election Contract") between Brazoria County, Texas and the City. The Elections Administrator is hereby authorized and instructed to provide and furnish all necessary election supplies for all City precincts. The official mailing address for Elections Administrator, Joyce Hudman, County Clerk, 111 East Locust, Suite 200, Angleton, Texas 77515. The physical address of the Elections Administrator is Brazoria County East Annex Building, 1524 E. Mulberry, Suite 145, Angleton, Texas 77515. (d) In the event the Election Administrator or Mayor shall find that one or more of the polling places listed on Exhibit "A" have become unavailable or unsuitable for use at the Elections or if any person or persons appointed herein do not appear or are unable to perform their duties, the Election Administer or Mayor is hereby authorized to designate substitute polling places and appoint substitute personnel, giving such notice as they deems appropriate. Section 3. Ballots. The City Secretary and the Election Administrator are hereby authorized and directed to prepare the ballots for the General Runoff Election in accordance with the provisions of the Texas Election Code. The ballots to be used in the General Runoff Election shall have printed thereon the name of the candidates for Councilmember Position Number Four (4) of the City Council. Section 4. Voting. Voting in the Election, including early voting by personal appearance shall be by an electronic voting system adopted by the City and the Commissioners Court of Brazoria County, Texas for use in elections held by the City and Brazoria County. Each voter in the General Runoff Election shall mark the ballot indicating such voter's choice of candidate for Councilmember Position Number Four (4) of the City Council. Voting shall be conducted in accordance with the Texas Election Code. Section 5. Early Voting. Early voting by personal appearance shall be conducted at the dates, times and polling places listed in Exhibit "B" to this Resolution. The Council hereby appoints the Elections Administrator as the early voting clerk. The Elections Administrator shall receive applications for a ballot to be voted by mail. The mailing address to which ballot applications and ballots voted by mail may be sent is as follows: Joyce Hudman, County Clerk, 111 East Locust, Suite 200, Angleton, Texas 77515-4654. Applications for ballots by mail may be received and no later than 5:00 p.m. on June 5, 2018. The County will appoint the Counting Station Judge, Tabulation Supervisor and the Presiding Judge of the Early Voting Ballot Board to count and return early voting ballots in accordance with the Election Code. The presiding judge shall appoint election clerks as needed, and such judge and clerks shall constitute the early voting ballot board and shall perform the duties set forth for such board in the Texas Election Code. Section 6. Notice of Elections. Notice of the Elections, in English and Spanish, stating in substance the contents of this Resolution, shall be: (i) published one time in a newspaper of Special circulation within the City's territory not earlier than the thirtieth (30th) day or later than the tenth (10th) day before the Election; (ii) posted on the bulletin board used by the Council to post notices of the Council's meetings no later than the fifteenth (15th) day before the date of the Elections; and (iii) posted, not later than the fifteenth (15th) day before the date of the Elections, in three (3) public places within the City and at City Hall. Section 7. Declaring Results. City Council shall canvass the returns and declare the results of the Elections. At the General Runoff Election, the candidate for the office who has received a majority of all votes cast for each particular office shall be declared elected. Section 8. Notice of Meeting. It is further found and determined that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 9. Authority of the Mayor. The Mayor shall have the authority to take, or cause to be taken, all actions reasonable and necessary to insure that the Elections are fairly held and returns properly counted and tabulated for the canvass of the Elections returns by the City Council in accordance with state law. Section 10. Effective Date. This Resolution is effective immediately upon its passage and approval. PASSED, APPROVED, ADOPTED and ORDERED this the 14th day of May, A. D., 2018. TOM REID MAYOR ATTEST: tww`tY,'s MA IA E. RODRIGUEZ, 6-mil ,„ sr: DEP CITY SECRETARY '�''••.,,,, ct APPROVED AS TO FORM: ��.�. Qom` DARRIN M. COKER CITY ATTORNEY EXHIBIT A Brazoria County Election Day Vote Centers Drainage District#4 Building 4813 W. Broadway Pearland Pearland Recreation Center 4141 Bailey Rd. Pearland Westside Event Center 2150 Countryplace Pkwy. Pearland Tom Reid (Pearland) Library 3522 Liberty Dr. Pearland Shadycrest Baptist Church 3107 Yost Blvd. Pearland Pearland Westside Library 2803 Business Center Dr. #101 Pearland On Election Day, the City will open the same Votes Centers as on May 5, 2018 with the exception of Silverlake Recreation Center which is outside the City limits and cannot be used for a City only election. EXHIBIT B EARLY VOTING BY PERSONAL APPEARANCE LOCATIONS: Pearland East Branch Location Tom Reid (Pearland) Library 3522 Liberty Drive, Pearland Pearland West Branch Location Westside Event Center 2150 Countryplace Pkwy., Pearland Pearland Shadow Creek Location Pearland Westside Library 2803 Business Center Drive #101, Pearland Personal Appearance Times and Dates for Above Locations: Monday, June 4 — Friday, June 8. 8:00 a.m. to 5:00 p.m. Saturday, June 9 7:00 a.m. to 7:00 p.m. Monday, June 11 —Tuesday, June 12 7:00 a.m. to 7:00 p.m. ,s of r Resolution No. 2018-98 e�,� s Exhibit "A" o� GINA FERGUSON ��A- ` '. BRAZORIA COUNTY Chief Deputy ((�' /\ �?� 111 E.Locust,Ste.200 N r.?‘ Angleton,TX 77515 UF• O JOYCE HUDMAN COUNTY CLERK www.brazoriacountyclerk.net CITY OF PEARLAND Your final payment for the JUNE 16, 2018 CITY OF PEARLAND RUNOFF ELECTION has been received. Amount Received: $31,029.91 Check Date: 07/19/2018 Check number#266814 Thank you, .- Lisa Mujica Brazoria County Election Director Angleton—979-864-1373 Brazosport—979-288-1373 North County—281-756-1373 OFZe 4'S p�1�� `o��'s _f GINA FERGUSON Nl`1 ~�;(J BRAZORIA COUNTY Chief Deputy 111 E.Locust,Ste.200 cb\Nk �Q) Angleton,TX 77515 OF • ECEIVITZ JOYCE HUDMAN JUL 0 9 2018 COUNTY CLERK C I TY O F PE ARLAND EARLAND CITY SECRETARY'S OFFICE July 5, 2018 • Bill to: CITY OF PEARLAND 3519 LIBERTY DR PEARLAND, TX 77581 ATT: YOUNG LORFING CITY SECRETARY TOTAL DUE: $31,029.91 FOR: DUNE 16. 2018 CITY OF P Due Date: AUGUST 05, 2018 Make check payable to: JOYCE HUDMAN, COUNTY CLERK **PLEASE MAIL THE CHECK IN THE ENCLOSED ENVELOPE TO BE SURE THE CHECK GETS DELIVERED TO THE PROPER DEPARTMENT. ** Also, reference "ELECTIONS" ON YOUR CHECK, please! Angleton—979-864-1373 Brazosport—979-288-1373 North County—281-756-1373 JUNE 16, 2018 ELECTION FINAL COST FOR THE CITY OF PEARLAND RUNOFF CHARGE Programming $300.00 Tabulations $150.00 Staff Overtime $3,080.91 Mail Ballot Cost $1,673.36 Support staff mileage $596.70 Subtotal $5,800.97 Election Service Fee (10%) $580.10 Subtotal for Other Charges $6,381.07 $6,381.07 Pct. Number Pct. Cost 12 $1,922.80 29 $2,110.35 36 $1,914.00 46 $2,068.55 61 $2,118.05 67 $2,121.75 Total for ED Voting Locations $12,255.50 $12,255.50 Total for Early Voting $16,640.38 $16,640.38 Ballot Board $752.96 $752.96 TOTAL COST $36,029.91 Down Payment Paid for CPL runoff $5,000.00' Balance due for CPL-Runoff $31,029.91 Total due 3 02 9 x'. MAIL COST-2018 CITY OF PEARLAND R-0.xlsx MAIL BALLOT PACKET COST-CITY OF PEARLAND RUNOFF Item Cost per unit Jacket Envelope 0.074 Mailer (self-seal) 0.085 Carrier(Yellow) 0.095 Ballot Envelope 0.056 Letter inserts-4 pages copied @ 0.015 per copy 0.060 Ballot Paper and printing 0.200 Total cost of each mail packet 0.570 Number of ballots mailed for JUNE 16, 2018 1609 $917.13 Number of ballots mailed for Number of ballots emailed for Packet cost- Domestic Mail 917.13 Packet cost- Overseas Mail 0.00 Packet cost- Emailed Ballots 0.00 Postage- Domestic bulk mail 0.47 $756.23 Postage - Overseas mail 1.09 Cost of mailing ballots for JUNE 16, 2018 $1,673.36 June 16, 2018 City of Pearland Runoff Cost for Ballot Board Members Ballot Board Judge L& A Testing 5 hours min @ $12hr= $60.00 1 Ballot Board member 4hrs. @ $10hr = 40.00 Ballot Board Judge for Provisionals 5hrs. min @ $12.00= $60.00 Election Day Counting Station Judge 5 hrs. min @ $12 = 60.00 Some board members where paid OT @ 15.00 since they worked at a Polling site during the election. Description Hours Rate Total Ballot Board Judge L&A 5 12.00 60.00 Testing 6/5/2018 Ballot Board members (8) 365.00 6/13/2018 & 6/15/2018-(2) 90.00 Ballot Board Judge & Members 150.00 for Provisional 6/22/ 2018 Ballot Board Judge for Counting 7.33 12.00 87.96 Station on Election day 6/16/2018 Total paid for BB 752.96 Brazoria County Elections Contract Worksheet - June 16, 2018 Early Voting -Shadow Creek-Pearland Westside Library I 1 Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost CONTROLLER 1 . 125.00 125.00 1.00 $125.00 ACCESS TOUCH UNIT(Disabled Access Units) 1 150.00 150.00 1.00 $150.00 TOUCH UNITS 5 125.00 625.00 1.00 $625.00 POLLPADS 3 50.00 150.00 1.00 $150.00 WIFI 1 50.00 50.00 1.00 $50.00 Election Judge and Clerks 1 3,950.63 3,950.63 1.00 $3,950.63 Delivery& pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supply Packets 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $5,225.63 $5,225.63 Worksheet Total Expense $5,225.63 $5,225.63 Election Service Fee (10% of Total Expense) $522.56 $522.56 Election Total Cost $5,748.19 $5,748.19 Brazoria County Elections Contract Worksheet - June 16, 2018 Early Voting -East Pearland-Tom Reid I FINAL Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost CONTROLLER 1 125.00 125.00 1.00 $125.00 ACCESS TOUCH UNIT(Disabled Access Units) 1 150.00 150.00 1.00 $150.00 TOUCH UNITS 5 125.00 625.00 1.00 $625.00 POLLPADS 3 50.00 150.00 1.00 $150.00 WIFI 1 50.00 50.00 1.00 $50.00 Election Judge and Clerks 1 3,778.74 3,778.74 _ 1.00 $3,778.74 Delivery& pickup of equipment, per location 1 25.00 25.00 _ 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supply Packets 1 75.00 75.00 _ 1.00 $75.00 Worksheet Total Expense $5,053.74 $5,053.74 Worksheet Total Expense $5,053.74 $5,053.74 Election Service Fee(10% of Total Expense) _ $505.37 $505.37 Election Total Cost $5,559.11 $5,559.11 Brazoria County Elections Contract Worksheet - June 16, 2018 Pct.12 Drainage District #4 Bldg Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost Controller 1 125.00 125.00 1.00 $125.00 Access Touch-(Disabled Access Units) 1 150.00 150 00 1.00 $150.00 Touch Unit 5 125.00 625.00 1.00 $625.00 Poll Pads 3 50.00 150.00 1.00 $150.00 Wi-Fi 1 50.00 50.00 1.00 $50.00 Election Judge and Clerks 1 473.00 473.00 1.00 $473.00 Delivery&pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supplies 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,748.00 $1,748.00 Worksheet Total ExpensI $1,748.00 Election Service Fee(10%of Total Expens $174.80 Election Total Co $1,922.80 Voting at this location: #Political Subdivisions CITY OF PEARLAND ONL . _ • . — . . • , . , . • • • i 1,.: . • . . . . . . .• . . . . . . . a g • • . . . . . a . . . . . Brazoria County Elections Contract Worksheet - June 16 2018 Pct. 29 Westside Event Center Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost Controller 1 125.00 125.00 1.00 $125.00 Access Touch-(Disabled Access Units) 1 150.00 150.00 1.00 $150.00 Touch Unit 5 125.00 625.00 1.00 _ $625.00 Poll Pads 3 50.00 150.00 1.00 $150.00 Wi-Fi 1 50.00 50.00 1.00 $50.00 Election Judge and Clerks 1 643.50 643.50 1.00 $643.50 Delivery& pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supplies 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,918.50 $1,918.50 Worksheet Total Expense $1,918.50 Election Service Fee (10%of Total Expense) $191.85 Election Total Cost $2,110.35 Voting at this location: # Political Subdivisions 1 CITY OF PEARLAND ONLY Brazoria County Elections Contract Worksheet- June 16, 2018 Pct. 36 Pearland Recreation Center Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost Controller 1 125.00 125.00 1.00 $125.00 Access Touch-(Disabled Access Units) 1 150.00 150.00 1.00 $150.00 Touch Unit 5 125.00 625.00 1.00 $625.00 Poll Pads 3 50.00 150.00 1.00 $150.00 Wi-Fi 1 50.00 50.00 1.00 $50.00 Election Judge and Clerks 1 465.00 465.00 1.00 $465.00 Delivery&pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supplies 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,740.00 $1,740.00 Worksheet Total Expense $1,740.00 Election Service Fee(10%of Total Expense) $174.00 Election Total Cost $1,914.00 Voting at this location: #Political Subdivisions 1 CITY OF PEARLAND ONLY r F Brazoria County Elections Contract Worksheet- June 16, 2018 Pct. 46 Tom Reid Library- Pearland Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost Controller 1 125.00 125.00 1 1.00 $125.00 Access Touch-(Disabled Access Units) 1 150.00 150.00 1.00 $150.00 Touch Unit 5 125.00 625.00 1.00 $625.00 Poll Pads 3 50.00 150.00 1.00 $150.00 Wi-Fi 1 50.00 50.00 1.00 $50.00 Election Judge and Clerks 1 605.50 605.50 1.00 $605.50 Delivery& pickup of equipment, per location 1 25.00 25.00 _ 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supplies 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,880.50 $1,880.50 Worksheet Total Expense $1,880.50 Election Service Fee (10%of Total Expense) $188.05 Election Total Cost $2,068.55 Voting at this location: # Political Subdivisions 1 CITY OF PEARLAND ONLY Brazoria County Elections Contract Worksheet= June 16, 2018 Pct. 61 Shadycrest Baptist Church - Pearland Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost Controller 1 125.00 125.00 1.00 $125.00 Access Touch-(Disabled Access Units) 1 150.00 150.00 1.00 $150.00 Touch Unit _ 5 125.00 625.00 1.00 $625.00 Poll Pads _ 3 50.00 150.00 1.00 $150.00 Wi-Fi 1 50.00 50.00 1.00 $50.00 Election Judge and Clerks 1 650.50 650.50 1.00 $650.50 Delivery&pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supplies 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,925.50 $1,925.50 Worksheet Total Expense $1,925.50 Election Service Fee(10%of Total Expense) $192.55 Election Total Cost $2,118.05 Voting at this location: #Political Subdivisions 1 CITY OF PEARLAND Brazoria County Elections Contract Worksheet - June 16, 2018 Pct. 67 Pearland Westside Library Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost Controller 1 125.00 125.00 1.00 $125.00 Access Touch-(Disa bled Access Units) _ 1 150.00 150.00 1.00 $150.00 Touch Unit 5 125.00 625.00 1.00 $625.00 Poll Pads 3 50.00 150.00 1.00 $150.00 Wi-Fi 1 50.00 50.00 1.00 $50.00 Election Judge and Clerks 1 653.86 653.86 1.00 $653.86 Delivery& pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supplies 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,928.86 $1,928.86 Worksheet Total Expense $1,928.86 Election Service Fee (10%of Total Expense) $192.89 Election Total Cost $2,121.75 Voting at this location: #Political Subdivisions 1 _ CITY OF PEARLAND ONLY FINAL DEPOSIT FORM FOR: CITY OF PEARLAND FOR: ELECTION DAY POLLING PLACES BREAKDOWN FOR POLITICAL SUBDIVISION Equipment Delivery Delivery Programming Mail Ballot Description Rental Judge&Clerks Rental Labor Supplies 10% Fee &Overtime Total Cost Wi-Fi Mileage for support TOTALS - Early Voting $3,150.00 $11,302.62 $75.00 $225.00 $225.00 $1,512.76 $150.00 $16,640.38 Programming $580.10 $3,530.91 $1,673.36 $596.70 $6,381.07 Ballot Board $752.96 $752.96 $23,774.41 Election Day Pct.12 $125.00 $473.00 $25.00 $75.00 $75.00 $174.80 $50.00 $997.80 $150.00 $150.00 $625.00 $625.00 $150.00 $150.00 $1,922.80 Pct.29 $125.00 $643.50 $25.00 $75.00 $75.00 $191.85 $50.00 $1,185.35 $150.00 $150.00 $625.00 $625.00 $150.00 $150.00 $2,110.35 Pct.36 $125.00 $465.00 $25.00 $75.00 $75.00 $174.00 $50.00 $989.00 $150.00 $150.00 $625.00 $625.00 $150.00 $150.00 $1,914.00 - Pct.46 $125.00 $605.50 $25.00 $75.00 $75.00 $188.05 $50.00 $1,143.55 $150.00 $150.00 $625.00 $625.00 $150.00 $150.00 $2,068.55 Pct.61 $125.00 $650.50 $25.00 $75.00 $75.00 $192.55 _ $50.00 $1,193.05 $150.00 $150.00 $625.00 $625.00 $150.00 I $150.00 $2,118.05 Pct.67 $125.00 $653.86 $25.00 $75.00 $75.00 $192.89 $50.00 _ _ $1,196.75 $150.00 $150.00 $625.00 $625.00 $150.00 I $150.00 $2,121.75 $36,029.91 $9,450.00 $15,546.94 $225.00 $675.00 $675.00 $3,207.00 $3,530.91 $1,673.36 $450.00 H $596.70 $36,029.91 1