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1992-02-24 CITY COUNCIL REGULAR MEETING MINUTES12 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEAR - LAND, TEXAS, HELD ON FEBRUARY 24, 1992, AT 7:30 P. M. IN THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS The meeting was called to order with the following present: Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Councilmember City Manager Administrative Assistant City Attorney City Secretary INVOCATION AND PLEDGE OF ALLEGIANCE C. V. Coppinger D. A. Miller Benny Frank Randy Weber Joy Colson William Wolff Jim DeShazer Glen Erwin Lester Rorick Pat Jones The invocation was given by Councilmember Weber. The Pledge of Alle- giance was led by Councilmember Frank. APPROVAL OF MINUTES It was moved by Councilmember Colson, seconded by Councilmember Frank, that the minutes of the regular meeting of February 10, 1992, be approved as submitted. Motion passed 5 to 0. It was moved by Councilmember Colson, seconded by Councilmember Wolff, that the minutes of the special meeting of February 18, 1992, be approved as presented. Motion passed 5 to 0. MAYOR'S ACTIVITY REPORT Mayor Coppinger praised the efforts of City Manager Jim DeShazer during his tenure with the City and wished him well at this, his last meeting with the Council. The audience gave Mr. DeShazer a round of applause. Mayor Coppinger reported that Mr. Malcolm Collins of Coenco, Inc., an engineering firm, has agreed to evaluate applicants for the City Engineer position now open. Mayor Coppinger read a letter delivered from the Highway Department regarding the City's share of the improvements to FM 518 from Westmin- ster to Highway 35. Our share has been adjusted down to approximately $875,000.00 with the City providing outfall drainage rather than the million -plus figure originally suggested. This estimate does not include the cost of replacing the existing curb and gutter and storm sewer. The State will refund the replacement cost. The State is awaiting confirmation of the City's commitment to its share before they let this project. Mayor Coppinger discussed ways of financing this project and others. Mayor Coppinger commented on his recent appointment of a committee of three councilmembers to negotiate the police on-call pay issue. Mayor Coppinger remarked that this constitutes a quorum and suggested ways of complying with the requirements of the open meetings act and asked 13 the committee members to seek the advice of the City Attorney when holding their meetings. Mayor Coppinger advised that the position of the City Manager is being advertised in the appropriate journals and that he and Councilmember Colson will screen these applications with Councilmember Wolff acting in an advisory role. Mayor Coppinger called upon Chief Hogg to report on the Africanized bee. COUNCIL ACTIVITY REPORT P" Councilmember Wolff had nothing to report at this time. Councilmember Colson reported her attendance at the Texas Municipal Leadership Symposium held in San Antonio on February 13th and 14th. Mrs. Colson informed the conference focused on the Council as vision- aries and suggested the Council plan a retreat where professional guidance could be given to help the members improve in their role' as' councilmembers. Councilmember Miller questioned the status of McLean Park and the bid for the resurfacing of the swimming pool. Councilmember Frank report- ed that the City cannot front the money for bonding for a company interested in doing the bid work on the pool but unable to obtain bonding on their own, as was suggested at the last Council meeting. Methods to have this work done were discussed. City Manager DeShazer stated the City will re -apply this week for grant funds for McLean Road Park. The City will begin to do its part out of the funds set aside with reference to a road, parking lot, and restrooms. Councilmember Frank reported on his attendance along with Councilmem- ber Miller and City Manager DeShazer at the Brazoria County Cities Association meeting in Angleton. Councilmember Weber had nothing to report at this time. DEPARTMENTAL REPORTS: None CITIZENS 1. Bill Hunter, 2504 Woodcreek. Mr. Hunter discussed items of interest to the Sleepy Hollow Civic Club such as street improvements and the Brio site. 2. Alan Stanley, 2305 Wicklow. Mr. Stanley spoke about devel- opment west of the Green Tee Subdivision and asked that the City take into consideration the increased traffic on their residential area. 3. Dee Jordan, 2109 Willow. Mrs. Jordan asked that the senior citizens be given sole use of the Melvin Knapp Activity Building. 4. Linda Lemmon, 2809 Country Club. Mrs. Lemmon asked that she be passed at this time. DOCKETED PUBLIC HEARINGS: None ORDINANCE NO. 623, ESTABLISHING A SCHEDULE OF CHARGES FOR THE REPRO- DUCTION OF PUBLIC RECORDS Ordinance No. 623 was read in caption by Councilmember Colson. (Second reading) It was moved by Councilmember Colson, seconded by Councilmember Wolff, that Ordinance No. 623 be passed and approved on its second and final reading. 191 Said Ordinance No. 623 reads in caption as follows: ORDINANCE NO. 623 AN ORDINANCE ESTABLISHING A SCHEDULE OF CHARGES FOR THE REPRODUCTION OF PUBLIC RECORDS OF THE CITY OF PEARLAND, TEXAS; CONTAINING A SAVINGS CLAUSE, A SEVERABILITY CLAUSE AND AN EFFECTIVE DATE. Voting "Aye" - Councilmembers Wolff, Colson, Miller, Frank, and Weber. Voting "No" - None. Motion passed 5 to 0. ORDINANCE NO. 624, AUTHORIZING THE EXECUTION OF A CONTRACT WITH CA - LAME, LINEBARGER & GRAHAM FOR THE PURPOSE OF DELINQUENT TAX COLLEC- TIONS Ordinance No. 624 was read in caption by Councilmember Miller. (Second reading) It was moved by Councilmember Miller, seconded by Councilmember Colson, that Ordinance No. 624 be passed and approved on second and final reading. Said Ordinance No. 624 reads in caption as follows: ORDINANCE NO. 624 AN ORDINANCE AUTHORIZING THE EXECUTION OF A CONTRACT, A FACSIMILE OF SAME BEING ANNEXED HERETO, INCORPORATED HEREIN FOR ALL PURPOSES DESIGNATED EXHIBIT "A" BY AND BETWEEN THE LAW FIRM OF CALAME, LINEBARGER & GRAHAM AND THE CITY OF PEARLAND, TEXAS. Voting "Aye" - Councilmembers Weber, Frank, Miller, Colson, and Wolff. Voting "No" - None. Motion passed 5 to 0. NEW BUSINESS APPROVAL OF LITTLE LEAGUE PARADE ROUTE TO BE HELD ON MARCH 28, 1992 Chief of Police Mike Hogg reported this is the same parade route used last year. It was moved by Councilmember Wolff, seconded by Councilmember Colson, that the parade route of the Little League be approved. Motion passed 5 to 0. AUTHORIZATION TO BID REPAIRS TO ROOF AT OLD CITY HALL SITE In discussion, it was reported that the roof at the old City Hall site is in extremely poor condition and it was suggested that someone with experience in this field oversee the bidding process. It was moved by Councilmember Wolff, seconded by Councilmember Frank, that authorization be given for Jack McGuff, architect, to bid the work needing to be done to the roof. Motion passed 5 to 0. AUTHORIZATION TO EMPLOY COENCO, INC. TO SURVEY BARRY ROSE SEWER PLANT FOR POSSIBLE REACTIVATION OF THE DORMANT PORTION OF THE PLANT In discussion, it was brought out that the City is approaching 70% of the maximum load at this sewer plant. Malcolm Collins, Coenco, Inc., was involved in the original design. 15 It was moved by Councilmember Wolff, seconded by Councilmember Frank, that we enter into an agreement with Coenco, Inc. for a survey of the unused treatment units at the Barry Rose sewer plant. During further discussion, an estimated cost of this evaluation as well as future growth throughout the City were considered. Motion passed 5 to 0. PROPOSAL FROM PEARLAND INDEPENDENT SCHOOL DISTRICT Councilmember Wolff reported that he had not, as yet, received any rw• written communication from the representatives of the school district. Ray Mitchell, school board member, who was present in the audience, informed that the proposal is still being worked on. This item was passed to a future agenda. RESOLUTION NO. R92-7, RESOLUTION APPLYING TO THE GOVERNOR'S CRaINAL' JUSTICE DIVISION FOR GRANT FUNDS FOR A VICTIM ASSISTANCE OFFICE Chief Mike Hogg related the need for this type of service to the community as the number of reported cases of domestic violence is increasing and the State has enacted legislation which requires local police departments to address these issues. Resolution No. R92-7 was read in caption by Councilmember Wolff. It was moved by Councilmember Wolff, seconded by Councilmember Colson, that Resolution No. R92-7 be passed and approved on its first and only reading. Said Resolution No. R92-7 reads in caption as follows: RESOLUTION NO. R92-7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEAR - LAND, TEXAS, AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE TO APPLY TO THE GOVERNOR'S CRIMINAL JUSTICE DIVISION FOR GRANT FUNDS FOR A VICTIM ASSISTANCE OF- FICE. Voting "Aye" - Councilmembers Weber, Frank, Miller, Colson, and Wolff. Voting "No" - None. Motion passed 5 to 0. Mayor Coppinger recognized government students in the audience. DISCUSSION OF COST ALLOCATION WITH HIGHWAY DEPARTMENT REGARDING IM- PROVEMENTS TO FM 518 Mayor Coppinger referred to the letter he had read earlier in the meeting from the State Highway Department in which the City's portion has been reassessed to $875,000.00. Mayor Coppinger reported that a four month time frame is involved for letting the project after the City has let them know it is willing to join in this improvement venture. Council discussed the need for and financing of this project. ,_. It was moved by Councilmember Wolff, seconded by Councilmember Weber, that the Mayor be authorized to issue a letter on behalf of the City Council to the District Engineer of the Highway Department telling them the City of Pearland will commit to this endeavor in the amount of $875,000.00. It was further moved, and seconded, that the City Manager be authorized to instruct the fiscal agent to go forward with the sale of the unissued two million dollars in bonds. Councilmember Miller posed the question whether funds from the im- provements to FM 518 will detract from the road to the school project. He also reminded the Council of the needed thoroughfares in the Green 16 Tee area. Mr. Miller also questioned whether this improvement will increase taxes. Councilmember Miller questioned whether there would be overruns on the FM 518 project as there were in the first phase and, in closing, questioned the time frame for this project, feeling the citizenry will object to a lengthy time frame when the lanes are narrowed to single lanes during construction. Council discussed these issues of financing, other projects, overruns, tax rate increases, and time frame. Councilmember Colson urged we commit to this project and asked whether esplanades which will allow some type of landscaping could be consid- ered instead of the center continuous turning lane. Mayor Coppinger informed that the Highway Department will not consider esplanades as they feel they are a detriment and will not use them in heavily traf- ficked areas. -- There continued a lengthy discussion of issues surrounding this project. Motion passed 5 to 0. Before adjournment, Mayor Coppinger referred to a letter from the Brazoria County Engineer addressed to Mr. Schleider, Superintendent of Pearland Schools, in which he asked the involved entities to hold a joint meeting to consider roads in and around the proposed elementary school site west of the City. ADJOURN The meeting adjourned at 9:18 P. M. Minutes approved as submitted and/or corrected this day of A. D., 1992. V' T Mayor ATTEST: Ci. Secret y