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1992-02-18 CITY COUNCIL SPECIAL MEETING MINUTES9 MINUTES. OF A SPECIAL.'ME1@T:ENG OF THE CITY- COUNCIL OF THE CITY OF PEAR- LAND-, TEXAS.,..HELD ON FEBRUARY 18, 1992, AT 7:00 P. M. IN THE COUNCIL CHAMBERS, CITY:'°HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS The meeting was called to order with the following present: Mayor C. V. Coppinger Mayor Pro Tem/Councilmember D. A. Miller Councilmember Benny Frank Councilmember Randy Weber Councilmember Joy Colson Councilmember William Wolff City Manager Jim DeShazer Administrative Assistant Glen Erwin City Attorney Lester Rorick City Secretary Pat Jones Mayor Coppinger asked for a moment. of silent prayer in the memory of Jose Guevara, a City employee who recently passed away. CITIZENS: 1. Ray Howell, 2502 Stacy. Mr. Howell spoke in regard to the senior citizens of the community who wish to use the Melvin Knapp Activity Building. NEW BUSINESS: CHANGE IN THE ORDER OF BUSINESS With the concurrence of Council, Mayor Coppinger asked that New Busi- ness Item No. 3 be considered at this time. DISCUSSION AND/OR DECISION ON UTILIZATION OF MELVIN KNAPP ACTIVITY BUILDING Councilmember Miller, Parks Board liaison, informed the audience of a recent workshop held by the Parks Board on February 12th. Before reading the recommendation of the Board, he stated that the Parks Board does not set policy and is only making a recommendation. Begin- ning to read from the recommendation, Mr. Miller stated that the Parks Board recommends that the Parks Department accept the responsibility for maintaining the grounds and the facility including scheduling the usage of the facility with the stipulation that the primary use of the facility is for the senior citizens and local senior citizens' organizations. The facility will only be used for appropriate Parks' department programs and rental as a community service on an overflow basis from the Community Center. Mayor Coppinger asked for input from the audience and several people spoke addressing the issue of how the building should be used. Many viewpoints were brought forth, among them fear of vandalism of the furnishings put in place by the seniors by other groups who may use the building on an overflow basis from the Community Center. - Barry Lastik, Parks Superintendent, expressed the desire that if the facility is to be used as an activity building on an overflow basis for other groups in the city, additional staff be hired to man the building to allay the senior citizens' fears of vandalism. City Manager De5hazer and some of the Councilmembers expressed the viewpoint that the building be used primarily for the seniors. 10 Mayor Coppinger assured all in attendance that all opinions expressed tonight would.be given consideration. REPORT FROM COUNCILMEMBERS WOLFF AND FRANK REGARDING MEETING WITH PEARLAND INDEPENDENT SCHOOL DISTRICT REGARDING ROADS TO SCHOOL SITES Councilmember Frank reported on meetings held between representatives of the School District and the City. Another road is needed to the new high school and School District representatives have agreed to a percentage of the cost of the road along their side of the property. The amount of these percentages are to be discussed at the next School Board meeting. Councilmember Wolff stated that he felt an equitable agreement had been reached and actual percentage numbers will be reported later after the School Board has held its meeting. Continuing the report, Councilmember Wolff reported that the District has requested our help at the newly proposed elementary school site on Rustic Lane. They are in need of assistance with the sewage lift station. In past cases, we have furnished the labor with the District furnishing the materials. Mr. Wolff suggested we give them assistance in this manner. The School District also questioned whether the City will waive permit fees for building permits. Councilmember Wolff stated the District is a governmental entity and recommended the fees be waived for that reason. District representatives indicated that a registered archi- tect will be retained for this project. Annexation of this property was discussed and Councilmember Wolff advised the District representatives that he felt the Council would concur that upon completion and acceptance by the School District, the City limits with its facilities would be extended to include the new elementary school site. Councilmember Frank stated that he believed the School Board was meeting tonight and that, hopefully, he and Councilmember Wolff will be able to report at the next Council meeting the figures from the School District on the high school road situation. Mayor Coppinger suggested that this project may cost in the area of a million dollars. OTHER BUSINESS MEETING RECESSED TO EXECUTIVE SESSION AT 8:01 P. M. UNDER TEXAS RE- VISED CIVIL STATUTES, ARTICLE 6252-17, SECTION 2 Mayor Coppinger read from the posted agenda the following topics to be discussed in Executive Session: UNDER SUBSECTION (g) PERSONNEL - 1) Discussion regarding filling of City Manager's position; and 2) Discussion of Department Heads and Supervisors. MEETING RETURNED TO OPEN SESSION AT 9:08 P. M. NEW BUSINESS: Continued DISCUSSION AND/OR APPOINTMENT OF COUNCIL COMMITTEE TO DISCUSS HANDLING OF SETTLEMENT OF ON CALL PAY/PERSONNEL ORDINANCE AMENDMENTS ISSUES Mayor Coppinger recommended that Councilmember Miller be appointed as the head of this committee, with Councilmembers Weber and Frank serv- ing with him. It was moved by Councilmember Colson, seconded by Councilmember Wolff, that Councilmember Miller chair this committee with Councilmembers Frank and Weber assisting him, acting as a task force and come back to -- Council with recommendations regarding the settlement of on call pay and the personnel ordinance amendments issue. Motion passed 5 to 0. DISCUSSION AND/OR APPOIN`T'MENT OF INTERIM CITY MANAGER It was moved by Councilmember Miller, seconded by Council Weber, that the Assistant City Manager, Glen Erwin, be appointed as Interim City Manager until one is chosen. Motion passed 5 to 0. DISCUSSION AND/OR AUTHORIZATION TO ADVERTISE FOR CITY MANAGER Mayor Coppinger requested that he be authorized to work with Council - members Colson and Wolff to advertise and take resumes from applicants for the position of City Manager. It was moved by Councilmember Weber, seconded by Frank, that Mayor Coppinger and Councilmembers Colson and Wolff be authorized to begin the advertising process for City Manager and report back to Council on appropriate applicants. Motion passed 5 to 0. DECISION ON DEPARTMENT HEADS AND SUPERVISORS It was moved by Councilmember Frank, seconded by Councilmember Wolff, that no action be taken at this time. It was suggested that the new Interim City Manager evaluate the De- partment Heads and Supervisors and report back to Council. The maker and the seconder of the motion withdrew their motion. It was moved by Councilmember Weber, seconded by Councilmember Frank, that the new Interim City Manager evaluate Department Heads and Super- visors and report back to Council at his earliest opportunity. Motion passed 5 to 0. ADJOURN The meeting adjourned at 9:15 P. M. Minutes approved as submitted and/or corrected this day of A. D., 1992. Mayor ATTEST: 'i City Secreta