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R2017-179 2017-09-05 RESOLUTION NO. R2017-179 A Resolution of the City Council of the City of Pearland, Texas, awarding a bid for Emergency Debris Management Services. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City obtained unit supply bids for Emergency Debris Management Services, and such bids have been reviewed and tabulated. Section 2. That the City Council hereby awards the bid to Ceres Environmental Services, Inc., in the unit supply amounts reflected in Exhibit "A" attached hereto. Section 3. The City Manager or his designee is hereby authorized to execute a contract for the purchase of Emergency Debris Management Services. PASSED, APPROVED and ADOPTED this the 11th day of September, A.D., 2017. TOM REID MAYOR ATTEST: •UN /• cT,.rC stz = �� /,‘ Y '� RETARY ' APPROVED AS TO FORM: Zek„, DARRIN M. COKER CITY ATTORNEY CONTRACT TO PROVIDE POST EVENT HURRICANE HARVEY DISASTER RECOVERY SERVICES By and Between THE CITY OF PEARLAND,TEXAS and CERES ENVIRONMENTAL SERVICES, INC. THIS CONTRACT is made and entered into on the dates hereinafter indicated, by and between the City of PEARLAND, Texas hereinafter referred to as the "CITY", a political subdivision of the State of Texas, and CERES ENVIRONMENTAL SERVICES, INC., hereinafter referred to as "CERES", a non-Texas corporation authorized to do and doing business in the State of Minnesota, represented herein by its Director of Administration, duly authorized. WITNESSETH: WHEREAS, on August 24, 2017, the City of Pearland Mayor Tom Reid issued an official Proclamation Declaring Disaster, recognizing the imminent threat and potential for severe damage, injury or loss of life or property that could result from Hurricane Harvey; and WHEREAS,the Mayor of Pearland has determined that extraordinary measures must be taken to alleviate the suffering of people and to protect or rehabilitate property; and WHEREAS, the City has in the past suffered the full force and effects of major disasters and the resulting destruction brought upon the City by such events or disasters; and WHEREAS, the measures necessary to facilitate remediation and/or mitigation of the aforementioned conveyance of potential harm have produced the emergent need to procure emergency services towards removing massive amounts of debris from Pearland residences, businesses and other properties; and I I Page 1 of 17 WHEREAS, the substantive, unbudgeted encumbrance of costs associated with these measures may require the City to seek additional support in the form of public assistance from federal, State and/or local sources that provide funding for disaster recovery activities; and WHEREAS, the City must adopt certain terms and conditions, that will pass on to the Contractor, in ways that comply with federal, State and/or local disaster recovery programs; including but not limited to those provided by the Federal Emergency Management Agency(FEMA-44 CFR),Texas Division of Emergency Management (Texas Government Code Chapter 418), and the U.S. Department of Housing & Urban Development's Community Development Block Grant Program— Disaster Recovery (CDBG —DR 24 CFR Part 570) NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, it is agreed between the parties hereto that the following specifications, terms and conditions apply: WHEREAS, CITY prepared and issued a formal Request for Proposal No. RFP tt 0917-62, requesting proposals from qualified firms to provide DISASTER DEBRIS CLEARANCE AND REMOVAL ISERVICES hereinafter referred to as "the Request", a copy of which is attached hereto and incorporated herein by reference as Exhibit "A"; and WHEREAS, CERES submitted a formal proposal in response to the Request to provide disaster debris collection, processing and disposal services dated September 4th 2017, hereinafter referred to as "the Proposal", a copy of which is attached hereto and incorporated herein by reference as Exhibit "B"; and WHEREAS, CERES submitted "Ceres' Price Proposal" in furtherance of its proposal to provide DISASTER DEBRIS CLEARANCE AND REMOVAL SERVICES dated September 4th 2017, hereinafter referred to as "Fee Schedule", a copy of which is attached hereto and incorporated herein by reference as Exhibit "C"; and WHEREAS, CITY and CERES are now desirous of entering into a final and binding contract for disaster debris collection, processing and disposal services in accordance with the contract documents annexed hereto and the terms and conditions outlined herein. NOW THEREFORE, in consideration of the mutual covenants and agreements herein, CITY and CERES hereby agree as follows, to-wit: SECTION 1—GENERAL This Contract for disaster debris collection, processing and disposal services will commence upon signature of the Mayor. Page 2 of 17 CERES will provide disaster debris collection, processing and disposal services to CITY in accordance with the terms and conditions stated herein, and those contained in the Request and Proposal (Exhibits A, B, and C). For purposes of this Contract,the order of precedence for interpretation will be as follows: 1. This Contract to provide disaster debris collection, processing and disposal services; 2. The Request for Proposal ("Exhibit A") 3. The Proposal ("Exhibit B") 4. Fee Schedule ("Exhibit C") SECTION 2—SCOPE OF SERVICES CITY hereby engages CERES to provide disaster debris collection, processing and disposal services in accordance with the terms and conditions stated in Exhibit A. The Scope of Services specifically includes those items listed in "Scope of Services ("Exhibit A"). This Contract is a Post-Event emergency contract to be activated by CITY as a direct result of Hurricane Harvey which has caused an emergency or disaster-related event such as, but not limited to, hurricane, floods and destruction to buildings and other structures. The use of CERES's services under this Contract will therefore be on an as-needed basis as requested by CITY. The Scope of Services may include removal of debris from public property; removal of debris from public streets and rights-of-way; processing and disposal of debris; preparing and maintaining documentation of all services performed including, but not limited to, time sheets, load tickets, materials used, invoices for rented equipment, etc. SECTION 3-MAXIMUM CONTRACT AMOUNT The Contract is based on Unit Pricing as set forth in CERES's Fee Schedule (dated September 4th 2017 which is attached hereto as"Exhibit C" and incorporated herein by reference. SECTION 4—CONTRACT PERIOD Contract term shall be two (2) years from date of award. Upon completion of the term of the original contract, and upon the mutual agreement of both parties, the original contract may be renewed for three (3) additional one (1) year periods, upon mutual agreement of the parties. The unit prices of all items/services purchased under this contract are firm for the duration of the initial term, and for any subsequent renewal period; additionally, Contractor shall be responsible for accepting revisions of the Page 3 of 17 contract agreement at any time, as warranted by any applicable statutory/regulatory changes which could affect the City's eligibility for future federal funding. SECTION 5—OWNERSHIP OF DEBRIS Unless otherwise directed by CITY, titled or registered debris (such as vehicles or boats) will not be loaded and removed by CERES and such titled or registered debris shall not become property of CERES. SECTION 6-AUDIT OF RECORDS The monitoring and auditing of CERES's records shall be allowed to CITY's Finance Department and any other appropriate CITY entities, or other third parties as designated by CITY. SECTION 7—INSURANCE AND BOND REQUIREMENTS The Insurance and Bond Requirements are to comply with the insurance and bond requirements stated 0 in the original RFP per Exhibit "A." SECTION 8—TERMINATION The City of Pearland reserves the right to terminate the contract immediately (unless otherwise noted below) in the event the successful offeror: By failing to pay insurance, liens, claims, or other charges. By failing to pay any payments due the City, State or Federal Government from the successful bidder or its principals, including, but not limited to payments identified in this agreement or any taxes, fees, assessments, or liens. Upon the institution of voluntary or involuntary bankruptcy proceedings against the successful bidder or upon dissolution of the firm or business. By violation of any provision of the agreement. By failing to respond within prescribed time, including weekends, holidays, and/or emergency events. By failing to make adequate arrangements for mobilization following an emergency event. By providing substandard debris management services, or work the City deems to be otherwise unacceptable. Page 4 of 17 Additionally, the City reserves the right to terminate the contract without cause upon written notice twenty-four(24) hours prior to the date of termination. Such termination is in addition to and not in lieu of any other remedies that City of Pearland may have in law or equity. Offeror, in submitting this proposal, agrees that City of Pearland shall not be liable to prosecution for damages in the event that the City declares the offeror in default. NOTICE: Any notice provided by this proposal or required by law to be given to the successful offeror by City of Pearland shall be deemed to have been given and received on the next business day after such written notice has been deposited in the U. S. mail in Pearland, Texas, by Registered or Certified Mail with sufficient postage affixed thereto, addressed to the successful offeror at the address so provided; provided this shall not prevent the giving of actual notice in any other manner. SECTION 9—INDEPENDENT CONTRACTOR While in the performance of providing the services outlined herein or carrying out other obligations under this Contract, CERES shall be acting in the capacity of independent contractor and not as an employee of CITY. CITY shall not be obligated to any person, firm, corporation, or other entity of any obligation of CERES arising from the performance of services under this Contract. Nothing contained in this Contract is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. CERES shall at all times remain an independent contractor with respect to the services to be performed under this Contract. CERES understands and agrees that CITY shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and benefits, including Worker's Compensation insurance for any member, manager, employee, agent, servant, or volunteer of CERES, as CERES is an independent contractor. SECTION 10—CONTRACT EXECUTION AND AMENDMENT This Contract, together with Exhibit A, B and C represent the entire agreement between CITY and CERES and supersedes all prior negotiations, representations or agreements, either written or oral. This Contract may be amended only by written instrument signed by both parties. SECTION 11—APPLICABLE LAW AND VENUE This Contract shall be consummated in the State of Texas and shall be governed and construed in accordance with the laws of the State of Texas. Venue shall be in the Circuit Court of Page 5 of 17 Q>✓az-or;a, oGt-,}Ei of STATE of TEXAS and by entering into this Contract, CERES expressly waives any objections it has or may have to jurisdiction and venue, regardless of CERES's residence or domicile. SECTION 12—INDEMNIFICATION To the fullest extent permitted by law, CERES shall protect, defend, indemnify, save and hold harmless CITY, all CITY departments, agencies, boards and commissions its officers, agents, servants and employees including volunteers from and against any and all claims, demands, expense and liability arising out of liability or death to any person or the damage, loss or destruction of any property which may occur or in any way grow out of any act or omission of CERES, its agents, servants, and employees while performing any of the services contemplated under this Contract and any and all costs, expense or attorney's fees incurred by CERES as a result of any such claims, demands and/or causes of action, except for those claims, demands, or causes of action arising out of the negligence of CITY, its agents and/or employees. CERES agrees to investigate, handle, respond to, provide defense for and defend any such claims, demands, or causes of action at its sole expense and agrees to bear all other costs and expenses related thereto, even if proven to be groundless,false or fraudulent. SECTION 13—NOTICES Any communications to be given hereunder by either Party to the other shall be deemed to be duly given if set forth in writing and personally delivered or sent by mail, registered or certified, postage prepaid with return receipt requested as follows: Notices should be sent to CITY at the following address: City of Pearland Police Department First Floor Receptionist 2555 Cullen Parkway Pea rland,TX 77584 Notices should be sent to CERES at the following address: Tia Laurie, Director of Administration CERES ENVIRONMENTAL SERVICES, INC. 6968 Professional Parkway East Sarasota, FL 34240 Written notices hereunder delivered personally shall be deemed communicated as of actual receipt, mailed notices shall be deemed communicated five (5) days after deposit in the mail, postage 1 prepaid, certified, in accordance with this Section. Page 6 of 17 SECTION 14--SEVERABILITY The parties to this Contract understand and agree that the provisions herein, shall, between them, have the effect of law, but in reference to matters not provided herein, the Contract shall be governed by the regulations of the United States and the laws of the State of Texas. If any provision of this Contract is held to be illegal, invalid, or unenforceable under present or future laws effective during the term of this Contract, such provision is fully severable, and this Contract must be construed and enforced as if such illegal, invalid, or unenforceable provisions never comprised a part of this Contract and the remaining provisions of this Contract remain in full force and effect and may not be affected by the illegal, invalid, or unenforceable provision or its severance from this Contract. SECTION 15—ASSIGNMENT This Contract may not be assigned or transferred at any time to any person,firm, corporation or other legal entity except with the express prior written approval of CITY. SECTION 16- DISCRIMINATION CLAUSE CERES agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and CERES agrees to abide by the requirements of the Americans with Disabilities Act of 990. CERES agrees to provide a work environment free of potential harassment and not to discriminate in its employment practices, and will render services under this Contract without regard to race, color, religion, sex, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by CERES, or failure to comply with these statutory obligations when applicable shall be grounds for termination of this Contract. Page 7 of 17 SECTION 17-OWNERSHIP OF RECORDS When applicable, all records, reports, documents, or other material related to this Contract and/or obtained or prepared by CERES in connection with the performance of the services contracted for herein shall become the property of CITY, and shall, upon request, be returned by CERES to CITY, at CERES's expense, at the termination or the expiration of this Contract. SECTION 18-FEDERAL CLAUSES CERES agrees to the following miscellaneous terms and provisions for all federally funded and reimbursable contracts: A. Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms. (1) In accordance with 2 C.F.R. § 200.321, CERES shall take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (2) Affirmative steps for the prime contractor to take regarding subcontractors must include: (a) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (b) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (c) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (d) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; (e) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. (3) Contractor shall sign the Statement of Compliance - Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus Area Firms. Page 8 of 17 B. Debarment and Suspension: CITY and CERES are subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 3000 (Non-procurement Debarment and Suspension). (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such CERES is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) CERES must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by CERES. If it is later determined that CERES did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to CITY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) CERES agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, sub-part C while this offer is valid and throughout the period of any contract that may arise from this offer.The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. C. Byrd Anti-Lobbying Amendment 31 U.S.C. § 1352 (as amended) Contractors who bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining arty Federal contract, grant, or any other award covered by 31 U.S.C. § 1352, Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier, up to the recipient. Contractor shall sign the Byrd Anti Lobbying Certification for Contracts, Grants, Loans, and Cooperative Agreements form. Page 9 of 17 D. DHS Seal, Logo,and Flags The contractor shall not use the Department Homeland Security seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval. E. Compliance with Federal Law, Regulations,and Executive Orders This is contract financial assistance will be used to fund the contract only. The contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. F. No Obligation by Federal Government The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. G. Program Fraud and False or Fraudulent Statements or Related Acts CERES acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract. THE CONTRACTOR SHALL ABIDE BY THE FOLLOWING PROVISIONS IF THE BOXES ARE CHECKED. [X ] Federally Assisted Construction Contract As required by 41 C.F.R. Part 60-1.4(b), during the performance of this contract,the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin. Page 10 of 17 (3) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding,a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section 2 and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (5) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (7) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however,That in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States." Page 11 of 17 • [X] PROCUREMENT OF RECOVERED MATERIALS CITY and CERES must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA designated items unless the product cannot be acquired: (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii)At a reasonable price. (2) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, http://www.epa.gov/cpg/. The list of EPA-designate items is available at http://www.epa.gov/cpg/products.htm." [X] FEMA REQUIREMENTS (1)CHANGE OR MODIFICATION. To be eligible for FEMA assistance under a FEMA grant or cooperative agreement, the cost of a change, modification, change order, or constructive change must be allowable, allocable, within the scope of the grant or cooperative agreement, and reasonable for the completion of the project scope. Accordingly, the Contractor shall comply with the following: CHANGE IN THE WORK OR TERMS OF THE PROJECT DOCUMENTS (1) Without invalidating the contract, CITY reserves and shall have the right, from time to time to make such increases, decreases or other changes in the character or quantity of the work as may be considered necessary or desirable to complete fully and acceptably the project in a satisfactory manner in accordance with the scope of the FEMA grant or cooperative agreement. Any extra or additional Work within the scope of this Project must be accomplished by means of appropriate Field Orders or Change Orders. (2) The Contract Administrator shall have the right to approve and issue Field Orders setting forth written interpretations of the intent of the project documents and ordering minor changes in work execution, providing the Field Order involves no change in the Contract Price or the Contract Time. Page 12 of 17 (3) Changes in the quantity or character of the Work within the scope of the Project which are not properly the subject of Field Orders, including all changes resulting in changes in the Contract Price, or the Contract Time, shall be authorized only by Change Orders approved in advance and issued in accordance with the provisions of CITY'S Procurement Code, as amended from time to time. (2)ACCESS TO RECORDS. (a) All contractors and their successors, transferees, assignees, and subcontractors acknowledge and agree to comply with applicable provisions governing Department and FEMA access to records, accounts, documents, information, facilities, and staff. See DRS Standard Terms and Conditions, v 3.0, if XXVI (2013). (b) The contractor agrees to provide CITY, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives, access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (c) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (d)The contractor agrees to provide the FEMA Administrator or his authorized representative access to construction or other work sites pertaining to the work being completed under the contract. [X] CONTRACTS IN EXCESS OF $100,000.00 THAT INVOLVE THE EMPLOYMENT OF MECHANICS OR LABORERS Contract Work Hours and Safety Standards Act (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-halftimes the basic rate of pay for all hours worked in excess of forty hours in such workweek. Page 13 of 17 (2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in this section, in the sum of$10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in this section. (3) Withholding for unpaid wages and liquidated damages. CITY shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in this section. (4) Subcontracts. CERES or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1)through (4) of this section. Page 14 of 17 [X] CLEAN AIR ACT& FEDERAL WATER POLLUTION CONTROL ACT-CONTRACTS IN EXCESS OF$150,000.00 CLEAN AIR ACT (1) CERES agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §7401 et seq. (2) CERES agrees to report each violation to CITY and understands and agrees that CITY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency (FEMA), and the appropriate Environmental Protection Agency Regional Office. (3) CERES agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. FEDERAL WATER POLLUTION CONTROL ACT (1) CERES agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. (2) CERES agrees to report each violation to CITY and understands and agrees that CITY, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. IN WITNESS WHEREOF,the parties have executed this Contract before the undersigned competent witnesses on the dates hereinafter indicated. WITNESSES: CITY OF PE a ' Ma D, 1 u By: / -- IFY. OA�Li) YwArk/ Date: q_ i/-7 WITNESSES: CERES ENVIRONMENTAL SERVICES, INC. / By: .00l41.1.we � p 4vib A• PitEks s6•✓ioit- V.P A Vltll' f7r 1 o tje 4';Date: .fe.o� � 0/'7 APP VED AS TO FORM: (� Office of the CITY Attorney Page 15 of 17 BYRD ANTI LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS To be submitted with each bid or offer exceeding$100,000.00 The undersigned certifies,to the best of his or her knowledge and belief,that: (1)No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor, Scat. aot 7 , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. §3801 et seq. apply to this certification and disclosure, if any. )44,44i 4 P- -- Signature of Contractor's Authorized Official Atocl 4. //'GU./ .Sellw-v/0: Name and Title of Contractor's Authorized Official Date `f�°'� °/7 Page 16 of 17 STATEMENT OF COMPLIANCE - SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES,AND LABOR SURPLUS AREA FIRMS The undersigned CONTRACTOR hereby swears under penalty of perjury that CONTRACTOR took the following affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms were used when possible: (a) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (b) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (c) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (d) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; (e) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. Dated 'ref/ J , 20 / Contractor 2.,,,,,,...i ///1-4-1----- By (Signature) By 4)A VI d /9 "I"Ct.,..f ,fen w,- v. p (Name and Title) Page 17 of 17 Exhibit A REQUEST FOR PROPOSAL Debris Management Services for City of Pearland oli v T E X AS fSr. sq RFP#0917-62 DUE DATE: 09/4/17 @ 5:00 pm CST CITY OF PEARLAND,TEXAS 3523 Liberty Drive Pearland,TX 77581 (281) 652-1668 https://pearland.ionwave.net Page 1 of 45 Introduction The City of Pearland is soliciting Proposal(s)for Debris Management Services. Proposals shall be received no later than 5:00 p.m.,CST,Monday,September 4,2017. Proposals received after the deadline stated herein will not be considered for the award of the contract,and shall be considered void and unacceptable. It shall be the Vendor's sole responsibility to assure response delivery by the designated time. Late submissions will not be opened and will be returned to the Vendor at the expense of the Vendor,or destroyed if requested. Proposal forms, specifications and all necessary information may be obtained from the following website, upon supplier registration approval: https://pearland.ionwave.net. Prospective respondents should download required documents as found in the "Attachments" tab on website referenced above, print, complete and submit with all proposal requirements as stated herein. It is strongly encouraged that RFP responses be submitted via he E-bid system as referenced in this paragraph. Any hard-copy submissions should include one(1)original and one(1)electronic version of the proposal and should be returned in a sealed envelope clearly bearing the name and address of the respondent and marked with the RFP number(0917-62)on the outside of submittal envelope. All proposals and copies are to be submitted on 8-1/2 x 11 inch paper,and bound individually. Facsimile and/or email transmittals shall not be accepted as valid bids. Hard-copy proposals shall be submitted to: City of Pearland Police Department—First Floor Receptionist 2555 Cullen Parkway Pearland,TX 77584 The City of Pearland is aware and appreciative of the time and effort you expend in preparing and submitting proposals to the City. Please notify the Purchasing Office in writing of any bid requirements that are causing you difficulty in responding to our proposal. We want to make the process as convenient as possible so that all responsible vendors can compete for the City's business. Given the urgent nature of the services requested herein, the City regrets any errors or omissions to this document,and request Contractor's understanding and acceptance of corrections of minor issues or irregularities which may need to be perfected prior to issuance of a contract. QUESTIONS REGARDING PROPOSAL SPECIFICATIONS: All questions regarding this proposal should be submitted in writing to the City of Pearland Purchasing Office, with contact information below. Questions and answers will be distributed to all known specification holders. Questions should be submitted in writing no later than 5:00 p.m., CST,on September 3,2017. Please direct all questions regarding this bid to: City of Pearland Purchasing Office Bob Pearce, Purchasing Officer Mobile: 281-840-0841 Fax:281-652-1738 E-mail:ebids@pearlandtx.gov NOTE: Successful offeror shall be subject to certain Federal and/or State certifications and assurances regarding compliance with uniform administrative requirements for Federally-funded non-construction programs, debarment,suspension,ineligibility,voluntary exclusion—lower-tier covered transactions and lobbying(15 CFR Part 26,"Government-wide Debarment and Suspension,"and 15 CFR Part 28, "New Restrictions on Lobbying"). Page 2 of 45 Definitions In order to simplify the language throughout this request for proposals,the following definitions shall apply: CITY OF PEARLAND—The government of the City of Pearland,Texas;including the City Council,City Manager or his designee; and, in matters pertaining directly to subsequent debris removal and disposal services oversight, will include the City's designated debris monitoring contractor. CITY COUNCIL—The elected officials of the City of Pearland,Texas given the authority to exercise such powers and jurisdiction of all City business as conferred by the State of Constitution and Laws. CONTRACT—An agreement between the City and a Provider to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity and/or service specified. CITY—Same as the City of Pearland. OFFEROR/CONTRACTOR—The respondent, proposer,contractor,or submitting party of a response to this RFP. RFP—Request for Proposal. Page 3 of 45 DEBRIS MANAGEMENT SERVICES between THE CITY OF PEARLAND,TEXAS and TBD RECITALS THIS AGREEMENT is made and entered by and between the City of Pearland, a body politic and corporate under the laws of the State of Texas, hereinafter referred to as the "City" and TBD, hereinafter referred to as the "Contractor." WHEREAS, on August 24, 2017, the City of Pearland Mayor Tom Reid issued an official Proclamation Declaring Disaster, recognizing the imminent threat and potential for severe damage, injury or loss of life or property that could result from Hurricane Harvey; and WHEREAS, the Mayor of Pearland has determined that extraordinary measures must be taken to alleviate the suffering of people and to protect or rehabilitate property; and WHEREAS, the City has in the past suffered the full force and effects of major disasters and the resulting destruction brought upon the City by such events or disasters; and WHEREAS, the measures necessary to facilitate remediation and/or mitigation of the aforementioned conveyance of potential harm have produced the emergent need to procure emergency services towards removing massive amounts of debris from Pearland residences, businesses and other properties; and WHEREAS, the substantive, unbudgeted encumbrance of costs associated with these measures may require the City to seek additional support in the form of public assistance from federal, State and/or local sources that provide funding for disaster recovery activities; and WHEREAS, the City must adopt certain terms and conditions, that will pass on to the Contractor, in ways that comply with federal, State and/or local disaster recovery programs; including but not limited to those provided by the Federal Emergency Management Agency (FEMA-44 CFR), Texas Division of Emergency Management (Texas Government Code Chapter 418), and the U.S. Department of Housing & Urban Development's Community Development Block Grant Program — Disaster Recovery (CDBG — DR 24 CFR Part 570). NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, it is agreed between the parties hereto that the following specifications, terms and conditions apply: Page 4 of 45 SECTION I—GENERAL SPECIFICATIONS/TERMS&CONDITIONS 1.0 INTENTION OF SPECIFICATIONS It is the intention of the City of Pearland to contract for the services of a qualified Contractor to perform debris management services on an as needed basis throughout City of Pearland. It is the intent of the City to award the contract to one (1) primary and one (1)or more alternate service provider(s), however, the City of Pearland reserves the right to accept or reject any and all proposals, to accept any proposal deemed advantageous and to waive irregularity in the proposals. By submitting a proposal, the offeror acknowledges and will adhere to all specifications as stated within this proposal packet. NO PERSON has the authority to verbally alter these specifications. Any changes to specifications will be posted on the City of Pearland's E-bidding website. 2.0 GENERAL CONDITIONS PROPOSALS MUST COMPLY with all state, county and local laws concerning this type of good or service. REMEDIES: The successful offeror and City of Pearland agree that both parties have all rights, duties and remedies available as stated in the Uniform Commercial Code. FUNDING: Funds for payment have been provided through the City of Pearland budget approved by the City Council for this fiscal year only. State of Texas statutes prohibit the obligation and expenditure of public funds beyond the fiscal year for which a budget has been approved. Therefore,anticipated orders or other obligations that may arise past the end of the current City of Pearland fiscal year shall be subject to budget approval. ETHICS:The offeror shall not offer or accept gifts or anything of value or enter into any business arrangement, or discussion of this solicitation, with any employee, official or agent of City of Pearland,except as specifically named herein. More than one proposal on any one contract from a firm or individual under different names may be grounds for rejection of all bids in which the firm or individual has an interest. One or all proposals may be rejected if there is any reason to believe that collusion exists between offerors. 3.0 CONFLICT OF INTEREST No public official shall have interest in this contract except in accordance with Vernon's Texas Codes Annotated, Local Government Code Title 5, Subtitle C, Chapter 171. Page 5 of 45 Offerors must make every effort to comply Chapter 176 of the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Pearland, including affiliations and business and financial relationships such persons may have with City of Pearland officers. By doing business or seeking to do business with the City of Pearland, including submitting a response to this Request for Proposals, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you are in compliance with them. Conflict of Interest Questionnaire (CIQ) must be completed and turned in with proposal when applicable. 4.0 PURCHASE ORDER City of Pearland shall generate a purchase order to the successful offeror for any and all work to occur under the resulting contract. The purchase order number must appear on all invoices, packing lists and all related correspondence. City of Pearland will not be responsible for any orders placed and/or delivered without a valid Purchase order number. 5.0 DELIVERY All costs associated with delivery of staff, labor, equipment,supplies and insurance necessary to perform the services described herein for the City of Pearland shall be included in offerors' proposal. 6.0 INVOICES Vendors shall submit an original invoice on each purchase order after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice,which cannot be verified by the contract price and/or is otherwise incorrect,will be returned to the contractor for correction. Invoice shall indicate the employee name and items delivered. Invoices shall be emailed to accountspayable @pearlandtx.gov or mailed to: City of Pearland Accounts Payable P.O. Box 2719 Pearland,TX 77588 Payment basis shall be net thirty(30) days from receipt of invoice. 7.0 QUALITY CONTROL Page 6 of 45 Goods or services supplied under this contract shall be subject to approval as to quality and must conform to the highest standards of manufacturing practice. Items found defective or not meeting specifications shall be replaced at the supplier's expense within a reasonable period of time. Payment for defective goods or goods failing to meet specifications is not due until 30 days after satisfactory replacement has been made. 8.0 WARRANTY Successful offeror shall warrant that all items or services shall conform to the proposed specifications and all warranties as stated in the Uniform Commercial Code and be free from all defects in material,workmanship and title. In addition to all other warranties,whether expressed or implied herein,Vendor warrants to City that items and/or services furnished hereunder will be of good quality and new unless otherwise required or permitted and that the work will be free from defects and will conform to the requirements of these specifications. Items and/or services not conforming to these requirements shall be deemed defective. 9.0 INDEMNIFICATION In accordance with Texas state law, the contractor agrees to indemnify, save, and hold harmless the City of Pearland, Texas, its employees, officials, and agents from any and all claims, actions, damages, lawsuits, proceedings,judgments, or liabilities , for personal injury, death or property damage resulting from the acts or omissions of anyone under the contractor's supervision or control. In the event of any cause of action or claim asserted by a party to this agreement or any third party, the City will provide the contractor with timely notice of such, claim, dispute or notice. Thereafter,the contractor shall,at its own expense,faithfully and completely defend and protect the City against any and all liabilities arising from this claim, cause of action, or notice. If the contractor should fail to so successfully defend,the City may defend, pay or settle the claim or other cause of action with full rights of recourse against the contractor for any and all fees, costs, expenses, and payments, including but not limited to attorney fees and settlement payments, made or agreed to be paid in order to discharge the claim, cause of action, dispute or litigation. It is the express intention of the parties hereto, both contractor and City of Pearland, that the indemnity provided for in this paragraph is an agreement by contractor to indemnify and protect city of Pearland from consequences of City of Pearland's own negligence,when that negligence is a concurring cause of the injury, death, or damage. Furthermore, the indemnity provided for in this paragraph shall have no application to any claim,loss,damage,cause of action,suit,or liability where the injury, death, or damage results from the sole negligence of the City of Pearland unmixed with the fault of any other person or entity. Contractor assumes no liability for the sole negligence of City of Pearland, its officers, agents, or employees. Page 7 of 45 Provision to be applied if indemnity is determined void: If the foregoing indemnity provision is found void for any reason, and only in that case, then the parties agree that if any claim or suit for damages of any nature arising out of or occasioned by Contractor's breach of any of the terms or provisions of this Contract or by any negligent act or omission of Contractor, its officers, agents, associates, employees or subcontractors, then Contractor will be obligated to pay for the legal defense of the City, its officers, agents and employees against such claim or suit (including the costs and expenses associated with that defense). It is additionally expressly agreed that any payment due as a result of any successful claim or lawsuit shall be paid by the party or parties found liable in the proportion of liability found against that party after the matter has been finally litigated or, alternatively, in the proportion agreed upon by the parties if the matter is settled. This provision does not waive any immunity or defense available to either party under Texas law. The provisions of this Paragraph are solely for the benefit of the parties hereto and not intended to create or grant any rights,contractual or otherwise,to any other person or entity. 10.0 TERM OF CONTRACT Contract term shall be two (2) years from date of award. Upon completion of the term of the original contract, and upon the mutual agreement of both parties, the original contract may be renewed for three(3)additional one(1)year periods, upon mutual agreement of the parties. The unit prices of all items/services purchased under this contract are firm for the duration of the initial term, and for any subsequent renewal period; additionally, Contractor shall be responsible for accepting revisions of the contract agreement at any time, as warranted by any applicable statutory/regulatory changes which could affect the City's eligibility for future federal funding. 11.0 INSURANCE REQUIREMENTS Specific insurance provisions are included in the proposal. An original, certified copy of an insurance certificate must be submitted within one (1) day(s) of request. The successful vendor will be required to maintain, at all times during performance of the contract, the insurance detailed on the "Insurance Requirements"form,which is attached under the"Attachments"tab in our e-bidding system, located at: https://pearland.ionwave.net. Failure to provide this document may result in disqualification of bid. 12.0 TERMINATION OF CONTRACT The City of Pearland reserves the right to terminate the contract immediately(unless otherwise noted below) in the event the successful offeror: 12.1 By failing to pay insurance, liens, claims, or other charges. 12.2 By failing to pay any payments due the City, State or Federal Government from the successful bidder or its principals, including, but not limited to payments identified in this agreement or any taxes, fees, assessments, or liens. Page 8 of 45 12.3 Upon the institution of voluntary or involuntary bankruptcy proceedings against the successful bidder or upon dissolution of the firm or business. 12.4 By violation of any provision of the agreement. 12.5 By failing to respond within prescribed time, including weekends, holidays, and/or emergency events. 12.6 By failing to make adequate arrangements for mobilization following an emergency event. 12.7 By providing substandard debris management services,or work the City deems to be otherwise unacceptable. 12.8 Additionally,the City reserves the right to terminate the contract without cause upon written notice twenty-four(24) hours prior to the date of termination. Such termination is in addition to and not in lieu of any other remedies that City of Pearland may have in law or equity. Offeror, in submitting this proposal, agrees that City of Pearland shall not be liable to prosecution for damages in the event that the City declares the offeror in default. NOTICE: Any notice provided by this proposal or required by law to be given to the successful offeror by City of Pearland shall be deemed to have been given and received on the next business day after such written notice has been deposited in the U. S. mail in Pearland, Texas, by Registered or Certified Mail with sufficient postage affixed thereto, addressed to the successful offeror at the address so provided; provided this shall not prevent the giving of actual notice in any other manner. 13.0 ASSIGNMENT The successful offeror shall not sell, assign, or otherwise transfer this contract, in whole or in part,without the prior written consent of City of Pearland. 14.0 LAW GOVERNING AND VENUE The law of the State of Texas shall govern this contract and no lawsuit shall be prosecuted on this Contract except in a court of competent jurisdiction located in Brazoria County,Texas. 15.0 PROPOSAL INFORMATION If quantities are listed, the quantities should be considered as approximate and based on the best available information. The vendor may not limit an order or shipment of an order with a "Minimum Dollar Amount or Quantity Amount." Page 9 of 45 When "Unit Prices" and "Extended Prices" are listed in the proposal and there is an error in the mathematical calculations,the unit price shall govern for evaluation purposes. All orders will be issued on an "as needed" basis;City of Pearland does not guarantee a minimum order on the basis of these specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detail description shall be the vendor's responsibility in its proposal price. If applicable, contracts will not be awarded to any party that has been debarred, suspended, excluded or ineligible for participation in federal assistance programs. If applicable, in the event an awarded party or their subcontractor(s) become debarred, suspended, excluded or ineligible for participation in federal assistance programs after award of contract,the awarded contract may be cancelled without notice. City of Pearland reserves the right, at its discretion, to procure the awarded item(s)/service(s) from other sources, if it is found to be in the City's best interest. 16.0 ALTERNATE VENDOR(S) To insure an uninterrupted source of service, City of Pearland reserves the right to award multiple contracts. The entire contract will be awarded to one (1) "primary" contractor as the highest-evaluated responsive and responsible offeror, and one (1) or more "alternate" contractor(s) for use as necessary due to time constraints, availability, etc., on the part of the primary. City of Pearland reserves the right to use other vendors when the response time is not met,the quality of work is unacceptable, the number of hours estimated/being charged is considered excessive, or the number of employees/laborers required or sent to perform work as described herein is deemed by the City to be either insufficient or excessive. Also, the City shall reserve the right to purchase from the Alternate source if any of the following conditions exist: 17.1 Service and/or material is not acceptable (does not meet specifications); 17.2 Service and/or material is not available on the day it is needed; 17.3 Vendor fails to respond to service request, i.e. does not return phone calls; or 17.4 The Contractor and City of Pearland are unable to agree on the labor/equipment required to complete any request for services under this contract. 17.0 CONTINUITY OF STAFFING Page 10 of 45 Offerors shall provide an emergency contingency plan; outlining measures and procedures for assuring continuity of staffing, communications, labor and equipment availability, etc. during, and after, emergency events. Awarded offerors will be required to provide contact name and phone number in the event of an emergency. This person should be able to be reached 24 hours a day, 7 days a week. 18.0 SPECIAL REQUIREMENTS 18.1 EXAMINATION OF EXISTING PREMISES: It is understood and agreed that the Contractor has, by careful examination, satisfied himself as to the nature and location of the work, the character and quality of the materials to be encountered,the character of equipment and facilities needed preliminary to and during the prosecution of the work,the general and local conditions and all other matters which can in any way affect the work under this contract. 18.2 RISK: The work under this contract in every respect shall be at the risk of the Contractor until finished and accepted. 18.3 EXECUTION, CORRECTION AND INTENT: The intent of the contract documents, and proposal is to describe the complete work to be performed under such contract. Unless otherwise provided, it is also the intent of the proposal and contract documents that the contractor shall furnish all materials, supplies, tools, equipment, machinery, labor and supervision necessary for the prosecution and completion of the work in full compliance with the bid, specifications and other documents. 18.4 CODE REQUIREMENTS: The rules and regulations, ordinances and laws governing the work and/or equipment shall be in accordance with all regulations and codes of the Federal, State and Municipal departments having jurisdiction,the National Board of Fire Underwriters, Factory Mutual Insurance,Texas Engineering and Fire Prevention Bureau, and the local utility companies which are in force at the time of the execution of the work. 18.5 PROTECTION: The Contractor shall provide and maintain all protection required by the governing laws, regulations and ordinances.The Contractor shall be responsible for any loss or damage caused by him or his employee(s) to the property of City of Pearland or to the work or materials installed and make good any loss, damage, or injury without cost to City of Pearland. 18.6 WORKMEN'S SAFETY: The Contractor shall meet all safety and health regulations required such as but not limited to, by the Occupational Safety and Health Administration, Department of Labor and all state regulations dealing with occupational safety. 19.0 MODIFICATION OF BIDS Page 11 of 45 An offeror may modify a proposal at any time prior to the submission deadline for receipt of bids. Proposals may not be amended or altered after the official opening with the single exception that any product literature and/or supporting data required by the actual specifications will be accepted at any time prior to City Council's consideration of the bid. 20.0 AWARD OF CONTRACT In determining and evaluating the best proposal,the pricing may not necessarily be controlling, but quality, equality, efficiency, utility, general terms, delivery, suitability of service offered and the reputation of the service in general use will also be considered with other relevant items, as identified in Technical Specifications, Sections 1.0 and 2.0, pp. 24-27. Per Local Government Code 252.043(b): In determining the best value for the municipality, the municipality may consider: 20.1 the purchase price; 20.2 the reputation of the offeror's goods or services; 20.3 the quality of the offeror's goods or services; 20.4 the extent to which the goods or services meet the municipality's needs; 20.5 the offeror's past relationship with the municipality; 20.6 the impact on the ability of the municipality to comply with laws and rules relating to contracting with historically underutilized businesses(HUB)and non-profit organizations employing persons with disabilities; 20.7 the total long-term cost to the municipality to acquire the bidder's goods or services;and 20.8 any relevant criteria specifically listed in the request for bids or proposals. Each offeror by submitting a proposal agrees that if their proposal is accepted by City Council, such offeror will furnish all items and services upon which prices have been tendered and upon the terms and conditions in this proposal and contract. The contractor shall not commence work under these terms and conditions of the contract until all applicable Certificates of Insurance, Performance and Payment Bonds and Irrevocable Letters of Credit(if required)have been approved by the City of Pearland and he/she has received notice to proceed in writing and an executed copy of the contract and purchase order from the City of Pearland. Page 12 of 45 21.0 NEGOTIATIONS AND CONTRACT EXECUTION The City reserves the right to negotiate the final terms and conditions of the contract to be executed. In the event the City and the Contractor(s) are unable to agree upon all contract provisions, the City reserves the right to cease negotiations, and select another Vendor, or to reject all Proposals. NOTE: If a Contractor intends to request that the City of Pearland execute a Contractor-provided agreement or contract form in connection with the award of a contract, said agreement must be submitted in its entirety with the proposal for review by the City's legal counsel during the evaluation of proposals. If only one proposal is received in response to the Request for Proposals,a detailed cost proposal may be requested of the single contractor.A cost/price analysis and evaluation and/or audit may be performed of the cost proposal in order to determine if the price is fair and reasonable. 22.0 EQUAL EMPLOYMENT OPPORTUNITY: During the performance of this contract,the contractor agrees as follows: 22.1 The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. 22.2 The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion,sex or national origin. 23.0 RESPONSIBILITY The City shall determine whether or not a supplier has the strengths to be granted an award. Certain criteria must be met such as: financial stability, capability and capacity. History of past litigation due to lack of performance may be considered but not necessarily used as a determining factor. The award will be made to the offeror who is determined to be the lowest bidder demonstrating the best ability to fulfill the requirements of the proposal.The prices proposed will be considered firm and cannot be altered after the submission deadline.The City of Pearland reserves the right Page 13 of 45 to award this proposal on a per line item basis or in its entirety,whichever is in the best interest of the City. 24.0 FORCE MAJEURE If by reason of Force Majeure either party shall be rendered unable, wholly or in part, to carry out its responsibilities under this contract by any occurrence by reason of Force Majeure, then the party unable to carry out its responsibility shall give the other party notice and full particulars of such Force Majeure in writing within a reasonable time after the occurrence of the event, and such notice shall suspend the party's responsibility for the continuance of the Forced Majeure claimed, but for no longer period. Force Majeure means acts of God, floods, hurricanes, tropical storms, tornadoes, earthquakes, or other natural disasters,acts of public enemy, acts of terrorism, sovereign conduct, riots, civil commotion, strikes or lockouts, and other causes that are not occasioned by either Party's conduct which by the exercise of due diligence the party is unable to overcome and which substantially interferes with operations. 25.0 NO COMMITMENT BY THE CITY OF PEARLAND This Request for Proposal does not commit the City of Pearland to award any costs or pay any costs,or to award any contract,or to pay any costs associated with or incurred in the preparation of a proposal to this request, or to procure or contract for services or supplies. 26.0 WAGE RATES In conformance with applicable statutes, the general prevailing wage rates determined by the United States Department of Labor in accordance with the Davis-Bacon Act, in the locality in which the work is to be performed have been asserted and such rates shall be the minimum paid for labor employed on this project. If, however, Federal funds are used,specified wage decisions will be provided at time of emergency event declaration. 27.0 CHANGE ORDERS,AS PER TEXAS LOCAL GOVERNMENT CODE SECTION 252.048 27.2 If Changes in plans or specifications are necessary after the performance of the contract is begun or if it is necessary to decrease or increase the quantity of work to be performed or of materials, equipment or supplies to be furnished, the governing body of the municipality may approve change orders making the changes. 27.3 The total contract price may not be increased because of the changes unless additional money for increased costs is appropriated for that purpose from available funds or is provided for by the authorization of the issuance of time warrants. Page 14 of 45 27.4 If a change order involves a decrease or an increase of $50,000 or less, the governing body may grant general authority to an administrative official of the municipality to approve the change order. 27.5 The original contract price may not be increased under this section by more than 25 percent. The original contract price may not be decreased under this section by more than 25 percent without the consent of the contractor. 28.0 APPROPRIATION OF FUNDS The City of Pearland has established an appropriation (allocation) of funds for this project, if in the event that appropriated (allocated)funds are exhausted,the contractor's only remedy shall be suspension or termination of its performance under this contract and shall have no other remedy in law or in equity against the City and no right to damages of any kind. The City may reduce the funds allocated and the services required under this Agreement at its discretion. The City shall notify Contractor in writing of this reduction. Contractor shall not perform any services subtracted from this Agreement. The de-obligation of funds does not require any formal amendment of this Agreement but shall be evidenced by a revised budget approved by City Council. 29.0 CONFIDENTIALITY OF INFORMATION IN BIDS AND PROPOSALS Pursuant to State law, proposals shall be opened in a manner that avoids disclosure of the contents to competing offerors and keeps the proposals secret during negotiations.All proposals are open for public inspection after the contract is awarded, but trade secrets and confidential information in the proposals are not open for public inspection. 30.0 EXCEPTION TO BID The offerors will list on a separate sheet of paper any exceptions to the conditions of this RFP. This sheet will be labeled, "Exceptions to bid conditions",and will be attached to the proposal. If no exceptions are stated, it will be understood that all general and specific conditions will be complied with, without exception. 31.0 CHANGES IN SPECIFICATIONS If it becomes necessary to revise any part of this bid, a written notice of such revision will be provided to all bidders. The City is not bound by any oral representation(s), clarification(s), or changes made in the written specifications by the City's employees, unless such clarification or change is provided to bidders in a written addendum from the Purchasing Officer. Page 15 of 45 32.0 PROTEST Any actual or prospective bidder/offeror who is allegedly involved with the solicitation or award of bid/proposal may protest.The protest must be submitted in writing to the City of Pearland's Purchasing Officer within three working days after such aggrieved person knows of, or should have known of the facts giving rise thereto. If the protest is not resolved by mutual agreement, the Purchasing Officer will promptly issue a decision in writing to the protesting party. All protest lodged by potential or actual bidders,contractors or offerors must be made in writing and contain the following information: 32.1 Name, address and telephone number of the protester. 32.2 Identification of the solicitation or contract number and time. 32.3 A detailed statement of the protest's legal and factual grounds, including copies of relevant documents. 32.4 Identification of the issue (s)to be resolved and statement of what relief is requested. 32.5 Arguments and authorities in support of the protest. 32.6 A statement that copies of the protest have been mailed or delivered to all interested parties in the invitation to bid or request for proposals process. In the case of request for proposals, the City of Pearland Purchasing Officer shall ask the protester to mail or deliver the protest to relevant parties. The City of Pearland's City Manager has the authority to render the final determination regarding the protest. Any determination rendered by the City of Pearland will be final. 33.0 WORKERS COMPENSATION The successful bidder/offeror (as required by State of Texas Workers Compensations law) shall carry in full force workers compensation policy(ies) for all employees, including but not limited to full-time, part-time, and emergency employees employed by the successful bidder/offeror. Current insurance certificates, certifying that such policies as specified above are in full force, shall be presented to the City of Pearland by the successful bidder/offeror. 33.1 Definitions:workers compensation insurance coverage 33.1.1 Certificate of coverage - a copy of a certificate of insurance, a certificate of authority to self-insure issued by the State, or a coverage agreement showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. 33.1.2 Duration of the project- includes the time from the beginning of the work on the project until the contractor's 1 person's work on the project has been completed and accepted by the governmental entity. Page 16 of 45 33.1.3 Persons providing services on the project. Includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project,regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, with limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any such entity, which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. 33.2 The contractor shall provide coverage, based on proper reporting of classification code and payroll amounts and filling of any coverage agreements, which meets the statutory requirements of Texas, for all employees of the contractor providing services on the project, for the duration of the project. The contractor must provide a certificate of coverage to the governmental entity prior to being award the contract. If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. 33.3 The contractor shall obtain from each person providing services on a project,and provide to the City: 33.3.1 A certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and 33.3.2 No later than seven days after receipt by the contractor,a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate ends during the duration of the project. 33.4 The contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. 33.5 The contractor shall notify the governmental entity in writing by certified mail or personal delivery, within ten days after the contractor knew or should have known of any change that materially affects the provision of coverage of any person providing services on the project. Page 17 of 45 33.6 The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Department of Insurance, Commissioner of the Division of Workers'Compensation informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. 33.7 The contractor shall contractually require each person with whom it contracts to provide services on a project,to: 33.7.1 Provide coverage, based on proper reporting of classification codes and payroll amounts and filling of any coverage agreements, which meets the statutory requirements of Texas, for all of its employees providing services on the project, for the duration of the project: 33.7.2 Provide to the contractor,prior to that person beginning work on the project a certificate showing that coverage is being provided for all employees of the person providing services on the project,for the duration of the project: 33.7.3 Provide to the contractor, prior to the end of the coverage, a new certificate of coverage showing extension of coverage,if the coverage period shown on the current certificate ends during the duration of the project: 33.7.4 Obtain from each other person with whom it contracts, and to provide to the contractor; 33.7.4.1 A certificate of coverage, prior to the other person beginning work on the project; and 33.7.4.2 The coverage period, if the coverage period shown on the current certificate of a new certificate of coverage showing extension of coverage, prior to the end of coverage ends during the duration of the project; 33.7.5 Retain all required certificates of coverage on file for the duration of the project and for one year thereafter; 33.7.6 Notify the governmental entity in writing by certified mail or personal delivery, within days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and 33.7.7 Require each person I firm with whom it contracts to perform as required by this invitation to bid, conform to project specifications, and abide by any/all requirements placed on the contractor, and to provide any Page 18 of 45 certificates of coverage to the person/firm for whom they are providing services. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to the governmental entity that all employees of the contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self - insured, with the commission's division of self- insurance regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties,or other civil actions. The contractor's failure to comply with any of these provisions is a breach of contract by the contractor which entitles the governmental entity to declare the contract void if the contractor does not remedy the breach with ten days after receipt of notice of breach from the governmental entity. 34.0 WITHDRAWAL OF PROPOSAL Contractors may request withdrawal of a sealed proposal prior to the scheduled proposal opening time provided the request for withdrawal is submitted to the Purchasing Officer in writing. No proposals may be withdrawn for a period of sixty(60)calendar days after the opening of proposals. The City Manager is the only person authorized to execute contracts on behalf of the City. All signature pages must include "approved as to form" and be signed by the City Attorney before the City Manager will execute the contract. Neither department heads nor elected officials are authorized to sign any binding contracts or agreements prior to being properly placed on the City Councils agenda and approved in an open meeting. Department heads and other elected officials are not authorized to enter into any type of agreement or contract on behalf of the City of Pearland. Only the City Manager may enter into a contract on behalf of the City of Pearland as authorized by City Council and the City Charter. Additionally, department heads and other elected officials are not authorized to agree to any type of supplemental agreements or contracts for goods or services. Supplemental agreements are subject to review by the City's Legal Department prior to being signed by the City Manager, (City's authorized representative). 35.0 LEGAL NOTICES All legal notices required pursuant to the terms and conditions of this contract shall be executed in writing. Any notice required to be given under the terms and conditions of this contract shall be deemed to have been given when notice is received by the party to whom it was directed, Page 19 of 45 when it has been transmitted by facsimile with confirmation of transmission, or when sent by U.S. Mail via certified mail-return receipt requested,whichever occurs first. 36.0 INDEPENDENT CONTRACTOR The successful offeror will be an independent contractor solely responsible for the acts, means, methods used to collect past due and delinquent accounts and outstanding fines and fees. This RFP and the successful offeror's proposal do not seek to create an employer/employee relationship,joint enterprise, partnership,or joint venture. 37.0 SEVERABLITY The invalidity, illegality or unenforceability of any provision of this contract or the occurrence of any event rendering any portion or provision of this contract void shall in no way affect the validity or enforceability of any other portion or provision of this contract. Any void provision shall be deemed severed from this contract, and the balance of the contract shall not be construed and enforced as if the contract did not contain the particular portion or provision to be held void. The parties further agree to amend this contract to replace any stricken provision. The provisions of this clause shall not prevent this entire contract from being void should a provision which is the essence of this contract be determined void. 38.0 TAXES AND WAGES Successful offeror shall pay or cause to be paid, without cost or expense to City of Pearland, all Social Security, Unemployment and Federal Income Withholding Taxes of all employees and all such employees shall be paid wages and benefits required by Federal and/or State Law. 39.0 ELECTRONIC DOCUMENTS Requesting firms may be supplied with the original documents in electronic form to aid in the preparation of proposal(s). By accepting these electronic documents, Firms agree not to edit or change the language or format of these documents. Submission of a proposal by Firms signifies full agreement with this requirement. 40.0 CLARIFICATION OF PROPOSALS City reserves the right to obtain clarification of any point in a vendor's proposal or to obtain additional information necessary to properly evaluate a particular proposal. Failure of a vendor to respond to such a request for additional information or clarification may result in rejection of the vendor's proposal. Page 20 of 45 41.0 PERFORMANCE AND PAYMENT BONDS Under no circumstances shall the successful Offeror start work until they have supplied acceptable performance and payment bonds. The surety which issues the bonds shall be listed on the U.S. Treasury, Fiscal Service, Bureau of Government Financial Operations (latest review) entitled "Companies Holding Certificates of Authority as Acceptable Surety on Federal Bond and as Acceptable Reinsuring Companies." The successful Offeror shall furnish performance and payment bonds as security for faithful performance of contract awarded as a result of this solicitation, and for the payment of all persons performing labor and/or furnishing material in connection therewith. The performance and payment bonds shall each be in the amount of$500,000. The bonds shall be submitted on forms acceptable to the City. The surety shall be responsible for any increases or extensions to the contract. The attorney-in-fact who signs the bond shall send with the bond a certificate and effective dated copy of power of attorney. If the surety on any bond furnished by successful Offeror is declared bankrupt or becomes insolvent or its right to do business is terminated in any State where any of the work herein is located or it ceases to meet the requirements imposed by the contract documents, said Offeror shall within five (5) days thereafter substitute another bond and surety, both of which shall be acceptable to the City. 42.0 AWARD RESTRICTION The City's currently-awarded Debris Monitoring Contractor shall be ineligible to compete for this contract. Page 21 of 45 SECTION II -TECHNICAL SPECIFICATIONS(SCOPE OF WORK) The City of Pearland is accepting sealed proposals for Debris Management Services. Debris as used in this document is defined as found in the Federal Emergency Management Agency (FEMA) Debris Management Guide, Chapter 3.This guide may be accessed at FEMA publication 325, http://www.fema.gov/pdf/government/grant/pa/demagde.pdf. It is the intent of this solicitation to enter into a pre-event contract, which would result in no immediate cost to the City, and which must meet FEMA guidelines established as found in FEMA Debris Management Guide(FEMA publication 325). 1.0 GENERAL OVERVIEW OF THE CONTRACT SCOPE The firm(s) awarded the contract will provide services meeting the City's needs. The work to be undertaken includes, but is not limited to,the following: 1.1 Emergency Road Clearance- Removal of debris from the primary transportation routes as directed by the City. 1.2 Debris Removal from Public Property - Removal of debris from public rights-of-way. Removal of debris beyond public rights-of-way as necessary to abate imminent and/or significant threats the public health and safety of the community. 1.3 Debris Management Site (DMS) - the contractor will leaselown, prepare and maintain a sufficient number of DMS facilities to accept and process all eligible storm debris,or locate a sufficient number of acceptable City-owned properties (as evaluated and approved by appropriate City personnel) to support DMS activities. Preparation and maintenance of facilities shall include maintenance of the DMS approach and interior road(s)for the entire period of debris hauling, including provision of stone for any roads that require stabilization for ingress and egress. Each facility shall include a roofed inspection tower sufficient for a minimum of three(3)inspectors for the inspection of all entering and exiting loads. The contractor will be responsible for obtaining any required permits, which shall be paid at cost by the City. At the City's discretion, owned rights-of-way or other entity owned property could be provided for temporary storage of debris. 1.4 All debris shall be processed in accordance with then-current and applicable local, state and federal law, standards, and regulations. Processing shall include, but is not limited to, reductions by tub grinding and/or incineration when approved by the City. Prior to reduction, all debris shall be segregated between vegetative debris, construction and demolition debris, recyclable debris,white goods and hazardous waste. 1.5 Generated Hazardous Waste Abatement-Abatement of hazardous waste identified by the City in accordance with all applicable local, state and federal laws, standards and regulations. 1.6 Debris Removal - Disposal of all eligible debris, reduced debris, ash residue and other products of the debris management process in accordance with applicable local,state and federal laws, standards and regulations. The contractor shall be responsible for paying all Page 22 of 45 land-tipping fees, with reimbursement by the City of Pearland at contractor cost, with no markup. NOTE:The City reserves the right to solicit bids,subsequent to this award,for fixed landfill- tipping fees in advance of future debris management services to be performed by the awarded contractor(s) to this RFP. By submission of proposal to this RFP, awarded contractor(s)shall agree to City's direct payment of tipping fees to the successful bidder of any subsequent solicitation for said landfill fees, and further agree to delete the land- tipping fee reference from the paragraph above, and from any subsequent contract, if so requested/directed by the City. 1.7 Documentation and Inspections - Storm debris shall be subject to inspection by the City and/or its contracted debris monitor. Inspections will be to ensure compliance with the contract and applicable local, state and federal laws, standards and regulations. The contractor will, at all times, provide the access to all work sites and disposal areas. The contractor and the City will have in place at DMS personnel to verify and maintain records regarding the contents and cubic yards of the vehicles entering and leaving the DMS. The contractor shall prepare all federal (FEMA) and state reports for any potential reimbursement.The contractor will work closely with the City of Pearland, FEMA and other applicable state and federal agencies to ensure that eligible debris collection and data documenting appropriately address concerns of the likely reimbursement agencies. 1.8 Work Areas - The City will establish and approve all areas that the contractor will be allowed to work. The Contractor will remove all eligible debris and leave the site from which the debris removed in a clean and neat condition. 1.9 White Goods-The contractor may expect to encounter white goods available for disposal. The Contractor will dispose of all white goods encountered in accordance with applicable local, state and federal laws, standards and regulations. 1.10 Hazardous Stumps - The contractor shall remove all stumps that are determined by the City to be hazardous to public access as directed by the City. Stumps shall be hauled to DMS where they shall be inspected and categorized by size. 1.11 Fill Dirt-The contractor shall place compacted fill dirt in ruts created by equipment, holes created by the removal of hazardous stumps and other areas that pose a hazard to public access upon direction of the City. 1.12 Documentation and Recovery Process - The Contractor will provide the following assistance in addition to debris removal: 1.12.1 Recovery process documentation -create recovery process documentation plan. 1.12.2 Maintain documentation of recovery process. 1.12.3 Provide written and oral status reports as requested by the City of Pearland. 1.12.4 Review documentation for accuracy and quantity. 1.12.5 Assist in preparation of claim documentation. Page 23 of 45 1.12.6 Allow the City to document and identify all vehicles used in the debris removal process. 1.13 DMS Reclamation - Site reclamation shall be accomplished in accordance with all local, state and federal laws, standards and regulations. Site reclamation shall be accomplished in accordance with the Contractor's Debris Removal Operation Plan and Environmental Protection Plan'. 1.14 Priority of Work Areas -The City will establish and approve all areas that the Contractor will be allowed to work. Daily and/or weekly scheduled meeting will be held to determine approved work areas. The Contractor shall remove all eligible debris and leave the site from which the debris was removed in a clean and neat condition. There will be certain debris that is not picked up by equipment, machinery and general laborers used by the Contractor. Determination of when a site is in a clean and neat condition will be at reasonable judgment of the City. 1.15 Mobilization — Upon Contractor's receipt of written Notice to Proceed, he/she will make necessary arrangements to mobilize a minimum 50% of the required resources within twenty-four(24) hours and 100%within forty-eight (48) hours. 1.16 Working Hours - All activity associated with gathering and loading of eligible debris shall be performed during visible daylight hours only. Hauling of eligible debris to the DMS will be allowed during visible daylight hours only between dawn and dusk.The Contractor may work during these hours seven (7) days per week including holidays. It is understood between the parties that at the DMS, debris reduction may take place twenty-four (24) hours a day,seven (7)days per week if the Contractor deems it necessary and safe,subject to City approval. The Contractor shall be responsible for obtaining sites to stage equipment, such as trucks,while not in use. 1.17 Non-Exclusive Contract -Any awarded debris management contracts are not considered exclusive.The City may award contracts to multiple contractors at its discretion. 1.18 Equipment Cost-These cost can only be incurred with written owner approval and cannot be billed at the same time with another debris item. 1.19 Other services and tasks performed not listed in pricing worksheets, as directed by the owner, shall be priced at no more than a 15%markup of reasonable base cost. 2.0 PRICING WORKSHEET Each offeror must complete and submit both City of Pearland Pricing Worksheets, attached as Exhibits A and B hereto. Costs for line items 2A-D,3A-D, 12A-D,and 14A-C of Exhibit A shall form the basis for the evaluation of costs among proposals received. Failure to complete all line items with associated princing may result in rejection of proposal at the City's sole discretion. NOTE: The pricing worksheet shall include ALL costs associated with the performance of the contract, including travel and out-of-pocket expenses. Page 24 of 45 I I 3.0 PROGRAM MANAGEMENT ASSISTANCE 3.1 Damage Survey Report (DSR) or Project Worksheet (PW) 3.1.1 Official DSR/PW requests-Assist City personnel in the following: 3.1.1.1 Identification of expenditures eligible for reimbursement 3.1.1.2 Submission of official 'request for DSR inspection' 3.1.2 Local Government Representation on DSR/PW Team - Train and assist City personnel to accomplish the following: 3.1.2.1 Identification of eligible items for reimbursement 11 3.1.2.2 Review of DSR/PW for accurate scope of work 3.1.2.3 Review of DSR/PW for accurate cost units 3.1.3 Recovery process documentation-Assist City personnel with the following: 3.1.3.1 Creation of recovery process documentation plan 3.1.3.2 Maintenance of documentation of recovery plan 3.1.4 Force account labor vs. contract labor Recommendations for government officials on need to contract or utilize force labor account. 3.1.5 Recovery process oversight 3.1.5.1 Recommendation to government officials on need to contract for project management for projects requiring intense oversight 3.1.5.2 DSR/PW tracing through state and federal process 3.1.5.3 Written and oral status reports to government officials 3.2 Documentation support 3.2.1 Review of records system for applicability to state and federal requirements 3.2.2 Orientation and training of City personnel on requirements for quantity and quality of required documentation 3.2.3 Review documentation for accuracy and quantity 3.2.4 Assist in preparation of claim documentation 3.3 Consultation and negotiation services 3.3.1 Provide recommendations to government officials on plans of action 3.3.2 Provide guidance to government officials on issues involving state and federal reimbursement 3.3.3 Assist City officials in negotiations with state and federal officials Page 25 of 45 3.3.4 Other representations as may be requested I required 3.3.5 Costs for program management services All costs associated with this service are included in the costs listed in the price schedule.There will be no additional cost for this service. SECTION III-EVALUATION CRITERIA AND RESPONSE FORMAT 1.0 EVALUATION An evaluation committee will score proposals based on pricing, corporate experience and capacity, technical approach and reference. The City reserves the right to select a proposal(s) other than the lowest cost. The offeror may be required before the award of any contract to show to the complete satisfaction of the City that it has the necessary facilities, ability and financial resources to provide the service specified therein in a satisfactory manner. The offeror may also be required to give a past history and references in order to satisfy the City with regard to the offeror's qualifications. The City may make reasonable investigations deemed necessary and proper to determine the ability of the offeror to perform the work. The offeror shall furnish to the City all information for this purpose that may be requested. The City reserves the right to reject a proposal if the evidence submitted by, or investigation of, the offeror fails to satisfy the City that the offeror is properly qualified to carry out the objectives of the contract and to complete the work described therein. Proposals that do not conform to the instructions given or which do not address all the services as specified may be eliminated from consideration. The City of Pearland, however, reserves the right to accept such proposal if it is determined to be in the City's best interest to do so. The City of Pearland may initiate discussions with vendors. Discussions may not be initiated by vendors.The City of Pearland expects to conduct discussions with vendor personnel authorized to contractually obligate the vendor with an offer.Vendors shall not contact any City of Pearland personnel during the proposal process without the express permission from the City's Purchasing Officer. The City of Pearland Purchasing Officer may disqualify any vendor who has made site visits, contacted City of Pearland personnel or distributed any literature without authorization from this office. All correspondence relating to this proposal, from advertisement to award, shall be sent to the City of Pearland's Purchasing Officer. All presentations and/or meetings between the City of Pearland and the vendor relating to this proposal shall be coordinated by the City of Pearland Purchasing Officer. No award can be made until the City of Pearland City Council approves such action. Page 26 of 45 1.1 EVALUATION FACTORS - Compliance with proposal requirements, qualifications, best value,delivery, pricing,and the needs of the end user department are all factors which will be considered when evaluating bids. After receipt of proposals, City of Pearland will use the following criteria in the selection process: After receipt of proposals, City of Pearland will use the following criteria in the selection process: 40% Fee Schedule; pricing for all line items listed in Exhibits A and B,with cost evaluation to include those line items referenced in table below and in pricing worksheet exhibits. 30% Firm's Experience, Qualifications and Capacity; including demonstrated experience of prior work performed which is illustrative of capability in each of the work areas required herein; and further including documentation provided and maintained to assure compliance with Federal and state requirements; may include quality of provided references demonstrating firm's expertise. 20% Technical Approach; as referenced below. 10% Qualifications of Staff; as referenced below. 2.0 PROPOSAL REQUIREMENTS& RESPONSE FORMAT Offerors shall present their responses to the Invitation to Propose in the manner and format listed below, identifying each response by its respective tab numeral. TAB ITEM I Fee Schedule The offeror shall provide pricing information relative to providing the services outlined herein. When appropriate, pricing should be delineated and quoted by both cubic yard and ton, including, but not limited to, pick up, transportation and all disposal fees. Other services may be listed and priced separately. Pricing shall include all direct and indirect costs including all out-of-pocket expense. The City is not responsible for expense incurred in preparing and Page 27 of 45 submitting a proposal. Such costs shall not be included in the proposal. Pricing shall include the following information: a) Name of firm; and b) Certification that the person signing the proposal is entitled to represent the firm, authorized to submit the proposal package and pricing data,and authorized to sign a contract with the City; and c) Completion of the City of Pearland Pricing Worksheets, Exhibits A and B, attached hereto. Fee evaluation shall be based on the total extended pricing for the following line items: 2:A,B,C,D 3: A,B,C,D 12: A,B,C,D 14: A,B,C II Offeror's experience,qualifications and capacity Experience demonstrating current capacity and current expertise in debris removal, solid waste and hazardous waste management and disposal within the past five (5)years. Documented knowledge and experience with State of Texas and local emergency agencies, State of Texas and Federal Emergency Management Agency (FEMA) programs, funding sources and reimbursement processes. Experience in all aspects of emergency debris management to include procurement, operation, planning, contract management Page 28 of 45 and accounting systems. Active registration in SAM.gov(System of Award Management), inclusive of an active DUNS. Offeror shall provide at least five (5) governmental entity references, with a minimum of two (2)from governmental entities involving hurricane debris removal experience of a minimum of 400,000 cubic yards,for which the firm has performed similar work including the contact name, address, e-mail address, telephone number, date of the contract, and approximate amount of debris removal for each. The offeror shall state the size of the firm's staff,the location of the office from which the service is to be performed and the number and nature of the staff to be employed in the performance of this service of a full-time basis and the number and nature of the staff to be so employed on a part-time basis per work scope described. Offeror shall provide a listing of equipment owned by its firm and dedicated to debris removal and recovery services, including a list of the equipment and distance, in driving miles, from the City of Pearland. If listing rented or leased equipment owned by others, include subcontractor name and provide a copy of lease contract(s) as proof of its availability. Experience in, and demonstrated knowledge of, environmental requirements and considerations in debris removal process. Ill Technical Approach Provide a narrative description with an organizational chart outlining the methods of operation, operational structure and services to be provided. This description should fully and Page 29 of 45 completely demonstrate the offeror's intended methods in performing the contract and specifically identify any obligations of the City (e.g. services and operational requirements) upon which the approach is contingent. The offeror shall confirm its understanding of the scope of services and its commitment to fully comply with all contractual requirements. In addition,the proposer shall describe their ability to handle multiple contractual obligations in the event of a regional or statewide disaster involving a number of public entity clients under contract for similar support. Provide information on any technology proposed to perform the scope of services, particularly for load tickets and other reports. IV Qualifications of Staff Include a listing of the project manager and all other key staff, by position, to be assigned to provide the required services, and resumes for each person describing experience, training and education in the required services. Provide a listing of other positions that will be used in contract performance. Provide quantities for each position. Identify staff's previous experience working with governmental entities and list those projects and size/scopes. V Submit sample Insurance Certificate. VI Submit sample contract for debris removal services. 3.0 TYPE OF CONTRACT The City contemplates award of a firm-fixed price contract resulting from this solicitation. It is a non-exclusive debris management contract; and the City may award additional contract(s) to additional Contractor(s) at its sole discretion. 4.0 PERSONNEL TO CONTACT ON THIS SOLICITATION Offerors desiring an explanation or interpretation relative to this solicitation must request it in writing by 5:00 p.m., CST, September 3, 2017. Oral explanations or instructions will not be binding.Any information given to an offeror, which in the opinion of the City Purchasing Officer affects all offerors or would be prejudicial to other offerors if not communicated, shall be furnished to all other offerors as an addendum to the solicitation. Direct inquiries as follows: Page 30 of 45 Bob Pearce—Purchasing Officer City of Pearland Purchasing Office Telephone: 281-840-0841 E-mail: bpearce@pearlandtx.gov 5.0 SPECIAL ACCOMODATIONS FOR MEETINGS Persons with disabilities requiring reasonable accommodations to attend any scheduled meetings, please contact the City Secretary's Office at least forty-eight (48) hours in advance, excluding Saturday, Sunday and City observed holidays. 6.0 REQUIRED INFORMATION I DOCUMENTS All information and completed forms submitted by an offeror in response to this solicitation shall become an integral part of the resultant contract. 7.0 PREPARATION OF PROPOSALS 7.1 The offeror's authorized agent shall sign any document in which a signature is required. Proposals signed by an agent shall be accompanied by evidence of that agent's authority. Erasures or other changes must be initialed by the person authorized to sign for the offeror. 7.2 For each item offered in the City of Pearland Pricing Worksheet, Exhibits A and B, offerors shall enter the unit price for all line items and the extended price for those line items with estimated quantities. Note: a blank line item, or response of"N/A" or"no- bid" may be result in the rejection of the proposal at the City's sole discretion. 7.3 Proposals for services other than those specified shall not be considered unless authorized by the solicitation. 7.4 Offerors shall thoroughly examine all statements of work / specifications, schedules, drawings, instructions, other documents and attachments, and references included or cited in this solicitation. Failure to do so will not constitute grounds for withdrawal of a proposal after proposal opening, for refusal to execute a contract if awarded by the City, or for a claim for equitable or other relief after the execution of a contract. 8.0 ISSUANCE OF ADDENDA 8.1 If this solicitation is amended, the City will issue an appropriate addendum to the solicitation. If an addendum is issued, all terms and conditions that are not specifically modified will remain unchanged. 8.2 Offerors shall acknowledge receipt of each addendum to this solicitation on the "Attributes"tab of the e-bid system. 9.0 DISCOUNTS FOR PROMPT PAYMENT Page 31 of 45 Discounts for prompt payment will form a part of the award. 10.0 LATE SUBMISSION, MODIFICATION.AND WITHDRAWL OF PROPOSALS 10.1 Any proposal received at the office designated in the solicitation after the exact time specified for receipt will not be accepted. 10.2 The time and date stamp or annotation placed on the proposal package by Purchasing shall be conclusive as to the time of receipt. 10.3 Proposals may be withdrawn by written notice received at any time before the exact time set for proposal opening. A proposal may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for proposal opening, the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal. See provision entitle 'FACSIMILE DOCUMENTS' (15.0). 10.4 In an emergency and unanticipated event interrupts normal City processes so as to cause postponement of the scheduled proposal opening, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal City processes resume or to such other date and time as may be provided by the City Purchasing in a written notice to offerors. 11.0 CONTRACT AWARD-INVITATION TO PROPOSE 11.1 The City will evaluate submittals in response to this solicitation and contemplates awarding a contract to the offeror whose submittal conforms to the requirements of this solicitation. 11.2 The City may: 11.2.1 Reject any or all submittals; 11.2.2 Accept other than the lowest cost submittal; and 11.2.3 Waive informalities or minor irregularities in submittals received 11.3 The City may reject a submittal if the prices proposed appear materially unbalanced between the line items or sub line items. A submittal will be considered materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work and thereby creating a reasonable doubt that the submittal will result in the lowest overall cost to the City, even though it may be the apparent low proposal,or creating circumstances which are deemed tantamount to allowing an advance payment. 11.4 The City reserves the right to negotiate the final terms and conditions of the contract to be executed. In the event the City and the Contractor(s)are unable to agree upon all contract provisions,the City reserves the right to cease negotiations, and select another Vendor,or to reject all Proposals. If a Contractor intends to request that the City of Pearland execute a Contractor agreement or contract form in connection with the award of a contract, said form must be submitted with the proposal for review by the City's legal counsel during the Page 32 of 45 evaluation of proposals. It shall be understood by all parties that all specifications herein, and responses by Offerors hereto, shall apply to, and be construed as a binding part of, any contract awarded as a result of this RFP. 12.0 APPROVAL OF RESULTANT CONTRACT The contract, which may result from this solicitation, is subject to approval by Pearland City Council and may be neither executed, nor binding, until so approved. 13.0 COSTS INCURRED BY OFFEROR The City will not be responsible, under any circumstances,for any submittal preparation costs or other costs incurred by any offeror before the execution of a contract between the City and the successful offeror(s). Appendix A: Special Conditions 2 C.F.R. §200.326 and 2 C.F.R. Part 200 Requirements under the Uniform Rules. A non-Federal entity's contracts must contain the applicable contract clauses described in Appendix II to the Uniform Rules(Contract Provisions for non-Federal Entity Contracts Under Federal Awards),which are set forth below. 2 C.F.R. §200.326. For some of the required clauses we have included sample language or a reference a non-Federal entity can go to in order to find sample language. Please be aware that this is sample language only and that the non-Federal entity alone is responsible ensuring that all language included in their contracts meets the requirements of 2 C.F.R. § 200.326 and 2 C.F.R. Part 200,Appendix II.We do not include sample language for certain required clauses (remedies, termination for cause and convenience, changes) as these must necessarily be written based on the non-Federal entity's own procedures in that area. 1. Remedies. a. Standard: Contracts for more than the simplified acquisition threshold ($150,000) must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. See 2 C.F.R. Part 200, Appendix II, ¶ A. b. Applicability: This requirement applies to all FEMA grant and cooperative agreement programs. 2.Termination for Cause and Convenience. a.All contracts in excess of$10,000 must address termination for cause and for convenience by the non- Federal entity including the manner by which it will be effected and the basis for settlement. See 2 C.F.R. Part 200,Appendix II, ¶ B. b. Applicability. This requirement applies to all FEMA grant and cooperative agreement programs. 3. Equal Employment Opportunity. a. Standard. Except as otherwise provided under 41 C.F.R. Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60- 1.3 must include the equal opportunity Page 33 of 45 clause provided under 41 C.F.R. § 60- 1.4(b), in accordance with Executive Order 11246, Equal Employment Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41 C.F.R. Part 60 (Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor). See 2 C.F.R. Part 200,Appendix II, 11C. b. Key Definitions. (1) Federally Assisted Construction Contract. The regulation at 41 C.F.R. § 60-1.3 defines a "federally assisted construction contract" as any agreement or modification thereof between any applicant and a person for construction work which is paid for in whole or in part with funds obtained from the Government or borrowed on the credit of the Government pursuant to any Federal program involving a grant, contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, or any application or modification thereof approved by the Government for a grant, contract, loan, insurance, or guarantee under which the applicant itself participates in the construction work. (2) Construction Work. The regulation at 41 C.F.R. § 60-1.3 defines "construction work" as the construction,rehabilitation,alteration,conversion,extension,demolition or repair of buildings,highways, or other changes or improvements to real property,including facilities providing utility services. The term also includes the supervision, inspection,and other onsite functions incidental to the actual construction. c.Applicability. This requirement applies to all FEMA grant and cooperative agreement programs. d.The regulation at 41 C.F.R. Part 60-1.4(b) requires the insertion of the following contract clause: "During the performance of this contract,the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race,color, religion, sex, or national origin. (3)The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. Page 34 of 45 (4)The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (5) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor,or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations,or orders,this contract may be canceled,terminated,or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965,or by rule, regulation,or order of the Secretary of Labor, or as otherwise provided by law. (7)The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs(1)through(7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States." 4. Davis-Bacon Act and Copeland Anti-Kickback Act. a. Applicability of Davis-Bacon Act. The Davis-Bacon Act only applies to the emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program, and Transit Security Grant Program. It does not apply to other FEMA grant and cooperative agreement programs,including the Public Assistance Program. b. All prime construction contracts in excess of$2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §§ 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations at 29 C.F.R. Part 5 (Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction)). See 2 C.F.R. Part 200, Appendix II, ¶ D. c. In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. d. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be Page 35 of 45 conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. e. In contracts subject to the Davis-Bacon Act,the contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations at 29 C.F.R. Part 3 (Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States). The Copeland Anti- Kickback Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to FEMA. f.The regulation at 29 C.F.R. §5.5(a) does provide the required contract clause that applies to compliance with both the Davis-Bacon and Copeland Acts. However, as discussed in the previous subsection, the Davis-Bacon Act does not apply to Public Assistance recipients and subrecipients. In situations where the Davis-Bacon Act does not apply, neither does the Copeland "Anti-Kickback Act." However, for purposes of grant programs where both clauses do apply, FEMA requires the following contract clause: "Compliance with the Copeland "Anti-Kickback" Act. (1) Contractor.The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. (2) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as the FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. (3) Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. §5.12." 5. Contract Work Hours and Safety Standards Act. a. Applicability:This requirement applies to all FEMA grant and cooperative agreement programs. b. Where applicable (see 40 U.S.C. § 3701), all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations at 29 C.F.R. Part 5. See 2 C.F.R. Part 200,Appendix II, ¶ E. c. Under 40 U.S.C.§3702,each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. Page 36 of 45 d.The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. e. The regulation at 29 C.F.R. § 5.5(b) provides the required contract clause concerning compliance with the Contract Work Hours and Safety Standards Act: "Compliance with the Contract Work Hours and Safety Standards Act. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (2)Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States(in the case of work done under contract for the District of Columbia or a territory,to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1)of this section, in the sum of$10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1)of this section. (3) Withholding for unpaid wages and liquidated damages. The (write in the name of the Federal agency or the loan or grant recipient) shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act,which is held by the same prime contractor,such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section. (4) Subcontracts.The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this section." 6. Rights to Inventions Made Under a Contract or Agreement. Page 37 of 45 a. Stafford Act Disaster Grants. This requirement does not apply to the Public Assistance, Hazard Mitigation Grant Program, Fire Management Assistance Grant Program, Crisis Counseling Assistance and Training Grant Program, Disaster Case Management Grant Program,and Federal Assistance to Individuals and Households—Other Needs Assistance Grant Program,as FEMA awards under these programs do not meet the definition of"funding agreement." b. If the FEMA award meets the definition of"funding agreement" under 37 C.F.R. § 401.2(a) and the non-Federal entity wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties,assignment or performance of experimental, developmental, or research work under that "funding agreement," the non-Federal entity must comply with the requirements of 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements), and any implementing regulations issued by done under contract for the District of Columbia or a territory,to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards,employed in violation of the clause set forth in paragraph (1)of this section, in the sum of$10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section. (3) Withholding for unpaid wages and liquidated damages. The (write in the name of the Federal agency or the loan or grant recipient) shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act,which is held by the same prime contractor,such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section. (4) Subcontracts.The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this section." 6. Rights to Inventions Made Under a Contract or Agreement. a. Stafford Act Disaster Grants. This requirement does not apply to the Public Assistance, Hazard Mitigation Grant Program, Fire Management Assistance Grant Program, Crisis Counseling Assistance and Training Grant Program, Disaster Case Management Grant Program,and Federal Assistance to Individuals and Households—Other Needs Assistance Grant Program, as FEMA awards under these programs do not meet the definition of"funding agreement." b. If the FEMA award meets the definition of"funding agreement" under 37 C.F.R.§401.2(a)and the non Federal entity wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or Page 38 of 45 research work under that "funding agreement," the non-Federal entity must comply with the requirements of 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements), and any implementing regulations issued by FEMA. See 2 C.F.R. Part 200,Appendix II, 11F. c. The regulation at 37 C.F.R. § 401.2(a) currently defines "funding agreement" as any contract, grant, or cooperative agreement entered into between any Federal agency, other than the Tennessee Valley Authority, and any contractor for the performance of experimental, developmental, or research work funded in whole or in part by the Federal government. This term also includes any assignment, substitution of parties, or subcontract of any type entered into for the performance of experimental, developmental, or research work under a funding agreement as defined in the first sentence of this paragraph. 7. Clean Air Act and the Federal Water Pollution Control Act. Contracts of amounts in excess of$150,000 must contain a provision that requires the contractor to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. §§ 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. §§ 1251-1387). Violations must be reported to FEMA and the Regional Office of the Environmental Protection Agency. See 2 C.F.R. Part 200, Appendix II, 11G. a. The following provides a sample contract clause concerning compliance for contracts of amounts in excess of$150,000: "Clean Air Act (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. (2)The contractor agrees to report each violation to the (name of the state agency or local or Indian tribal government) and understands and agrees that the (name of the state agency or local or Indian tribal government) will, in turn, report each violation as required to assure notification to the (name of recipient), Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (3)The contractor agrees to include these requirements in each subcontract exceeding$150,000 financed in whole or in part with Federal assistance provided by FEMA. Federal Water Pollution Control Act (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. (2)The contractor agrees to report each violation to the(name of the state agency or local or Indian tribal government) and understands and agrees that the (name of the state agency or local or Indian tribal government) will, in turn, report each violation as required to assure notification to the (name of recipient), Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. Page 39 of 45 (3)The contractor agrees to include these requirements in each subcontract exceeding$150,000 financed in whole or in part with Federal assistance provided by FEMA." 8. Debarment and Suspension. a. Applicability:This requirement applies to all FEMA grant and cooperative agreement programs. b. Non-federal entities and contractors are subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 180 and the Department of Homeland Security's regulations at 2 C.F.R. Part 3000 (Non-procurement Debarment and Suspension). c. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs and activities. See 2 C.F.R. Part 200, Appendix II, ¶ H; and Procurement Guidance for Recipients and Subrecipients Under 2 C.F.R. Part 200(Uniform Rules): Supplement to the Public Assistance Procurement Disaster Assistance Team (PDAT) Field Manual Chapter IV, ¶ 6.d, and Appendix C, ¶ 2 [hereinafter PDAT Supplement].A contract award must not be made to parties listed in the SAM Exclusions.SAM Exclusions is the list maintained by the General Services Administration that contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.SAM exclusions can be accessed at www.sam.gov. See 2 C.F.R. § 180.530; PDAT Supplement, Chapter IV, 11 6.d and Appendix C, ¶ 2. d. In general, an "excluded" party cannot receive a Federal grant award or a contract within the meaning of a "covered transaction," to include subawards and subcontracts. This includes parties that receive Federal funding indirectly,such as contractors to recipients and subrecipients.The key to the exclusion is whether there is a "covered transaction,"which is any non-procurement transaction (unless accepted)at either a"primary"or"secondary"tier.Although"covered transactions" do not include contracts awarded by the Federal Government for purposes of the non-procurement common rule and DHS's implementing regulations, it does include some contracts awarded by recipients and subrecipient. e. Specifically, a covered transaction includes the following contracts for goods or services: (1)The contract is awarded by a recipient or subrecipient in the amount of at least$25,000. (2)The contract requires the approval of FEMA, regardless of amount. (3)The contract is for federally-required audit services. (4) A subcontract is also a covered transaction if it is awarded by the contractor of a recipient or subrecipient and requires either the approval of FEMA or is in excess of$25,000. d. The following provides a debarment and suspension clause. It incorporates an optional method of verifying that contractors are not excluded or disqualified: "Suspension and Debarment" Page 40 of 45 (1)This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2)The contractor must comply with 2 C.F.R. pt. 180,subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3)This certification is a material representation of fact relied upon by (insert name of subrecipient). If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to(name of state agency serving as recipient and name of subrecipient), the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt.3000,subpart C while this offer is valid and throughout the period of any contract that may arise from this offer.The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions." 9. Byrd Anti-Lobbying Amendment. a. Applicability: This requirement applies to all FEMA grant and cooperative agreement programs. b.Contractors that apply or bid for an award of$100,000 or more must file the required certification. See 2 C.F.R. Part 200, Appendix II, ¶ I; 44 C.F.R. Part 18; PDAT Supplement, Chapter IV, 6.c; Appendix C, ¶ 4. c. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency,a member of Congress,officer or employee of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. § 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. See PDAT Supplement, Chapter IV, 116.c and Appendix C, 4114. d.The following provides a Byrd Anti-Lobbying contract clause: "Byrd Anti-Lobbying Amendment," 31 U.S.C. § 1352 (as amended) Contractors who apply or bid for an award of$100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient." APPENDIX A,44 C.F.R. PART 18—CERTIFICATION REGARDING LOBBYING Page 41 of 45 Certification for Contracts,Grants, Loans,and Cooperative Agreements(To be submitted with each bid or offer exceeding$100,000) The undersigned [Contractor] certifies,to the best of his or her knowledge,that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3.The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31,U.S.C.§1352(as amended by the Lobbying Disclosure Act of 1995).Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any. Signature of Contractor's Authorized Official Name and Title of Contractor's Authorized Official Date 10. Procurement of Recovered Materials. a.Applicability: This requirement applies to all FEMA grant and cooperative agreement programs. b. A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as amended by the Resource Conservation and Recovery Act at 42 U.S.C. § 6962). See 2 C.F.R. Part 200, Appendix II, 11J; 2 C.F.R. § 200.322; PDAT Supplement, Chapter V, 117. Page 42 of 45 c. The requirements of Section 6002 include procuring only items designated in guidelines of the EPA at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable,consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds$10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. d.The following provides the clause that a state agency or agency of a political subdivision of a state and its contractors can include in contracts meeting the above contract thresholds: "(1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired- (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii)At a reasonable price. (2) Information about this requirement, along with the list of EPA-designate items, is available at EPA's Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive- procurement-guideline-cpg-program." 11.Additional FEMA Requirements. a.The Uniform Rules authorize FEMA to require additional provisions for non- Federal entity contracts. FEMA, pursuant to this authority, requires or recommends the following: b. Changes. To be eligible for FEMA assistance under the non-Federal entity's FEMA grant or cooperative agreement, the cost of the change, modification, change order, or constructive change must be allowable, allocable, within the scope of its grant or cooperative agreement, and reasonable for the completion of project scope. FEMA recommends, therefore, that a non-Federal entity include a changes clause in its contract that describes how, if at all, changes can be made by either party to alter the method, price, or schedule of the work without breaching the contract. The language of the clause may differ depending on the nature of the contract and the end-item procured. c.Access to Records. All non-Federal entities must place into their contracts a provision that all contractors and their successors,transferees, assignees,and subcontractors acknowledge and agree to comply with applicable provisions governing Department and FEMA access to records, accounts, documents, information, facilities,and staff. See DHS Standard Terms and Conditions,v 3.0, ¶ XXVI (2013). d.The following provides a contract clause regarding access to records: Page 43 of 45 "Access to Records.The following access to records requirements apply to this contract: (1) The contractor agrees to provide (insert name of state agency or local or Indian tribal government), (insert name of recipient),the FEMA Administrator,the Comptroller General of the United States, or any of their authorized representatives access to any books,documents,papers,and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2)The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representative access to construction or other work sites pertaining to the work being completed under the contract." 12. DHS Seal, Logo, and Flags. a.All non-Federal entities must place in their contracts a provision that a contractor shall not use the DHS seal(s), logos,crests,or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval. See DHS Standard Terms and Conditions,v 3.0, ¶ XXV(2013). b.The following provides a contract clause regarding DHS Seal, Logo, and Flags: "The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval." 13. Compliance with Federal Law, Regulations, and Executive Orders. a.All non-Federal entities must place into their contracts an acknowledgement that FEMA financial assistance will be used to fund the contract along with the requirement that the contractor will comply with all applicable federal law, regulations, executive orders, and FEMA policies, procedures, and directives. b. The following provides a contract clause regarding Compliance with Federal Law, Regulations, and Executive Orders: "This is an acknowledgement that FEMA financial assistance will be used to fund the contract only. The contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures,and directives." 14. No Obligation by Federal Government. a.The non-Federal entity must include a provision in its contract that states that the Federal Government is not a party to the contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. b. The following provides a contract clause regarding no obligation by the Federal Government: "The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract." 15. Program Fraud and False or Fraudulent Statements or Related Acts. Page 44 of 45 a. The non-Federal entity must include a provision in its contract that the contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to its actions pertaining to the contract. b.The following provides a contract clause regarding Fraud and False or Fraudulent or Related Acts: "The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract." Page 45 of 45 THE CITY OF PEARLAND, TEXAS DOCUMENT 00435,REQUIRED BY ALL BIDDERS WHO WILL RECEIVE FEDERAL FUNDS IN PAYMENT OF PROCUREMENT. BIDDER'S CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION (49 CFR PART 29) The undersigned certifies, by submission of this proposal or acceptance of this contract, that neither Contractor nor its principals is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntary excluded from participation in this transaction by any Federal department or agency. Bidder agrees that by submitting this proposal that Bidder will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the Bidder or any lower tier participant is unable to certify to this statement, that participant shall attach an explanation to this document. Certification that the above information is true and complete to the best of my knowledge and belief. (Printed or typed Name of Signatory) (Signature) (Date) NOTE: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001 END OF DOCUMENT 00435-FAA THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED WITH PROPOSAL. PROPOSAL CERTIFICATION FORM DEBRIS MANAGEMENT SERVICES RFP #0917-62 CITY OF PEARLAND,TEXAS Having read and understood the instructions, terms, conditions and specifications,I submit the following and further certify that the undersigned Authorized Representative is duly authorized to bind the Company named below in a contract in response to the solicitation referenced above: Witness Company Name Date Authorized Representative Signature Printed Name Title Correspondence Address Remit Address City,State, Zip Code City,State, Zip Code Tax Identification Number (Tin/Fien/Ssn) Telephone Number Fax Number Email address THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED WITH PROPOSAL DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046 (See reverse for public burden disclosure.) 1.Type of Federal Action: 2. Status of Federal Action: 3. Report Type: a. contract l I la. bid/offer/application f 1 a. initial filing b. grant 1b. initial award l J b. material change c. cooperative agreement c. post-award For Material Change Only: d. loan year quarter e. loan guarantee date of last report f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name ❑Prime ❑Subawardee and Address of Prime: Tier , if known: Congressional District, if known: 4c Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, Ml): different from No. 10a) (last name, first name, MI): Information requested through this form is authorized by title 31 U.S.C. section 11.1352. This disclosure of lobbying activities is a material representation of fact Signature: upon which reliance was placed by the tier above when this transaction was made print Name: or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and Title: not more than$100,000 for each such failure. Telephone No.: Date: Federal Use Only: Authorized for Local Reproduction Standard Form LLL(Rev.7-97) INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity,whether subawardee or prime Federal recipient,at the initiation or receipt of a covered Federal action,or a material change to a previous filing,pursuant to title 31 U.S.C.section 1352.The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employeeof any agency,a Member of Congress,an officer or employee of Congress,or an employeeof a Member of Congress in connection with a covered Federal action.Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported,enter the year and quarter in which the change occurred.Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name,address,city,State and zip code of the reporting entity.Include Congressional District,if known.Check the appropriateclassification of the reporting entity that designates if it is,or expects to be,a prime or subaward recipient.Identify the tier of the subawardee,e.g.,the first subawardee of the prime is the 1st tier.Subawards include but are not limited to subcontracts,subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee,"then enter the full name,address,city, State and zip code of the prime Federal recipient.Include Congressional District,if known. 6. Enter the name of the Federal agency making the award or loan commitment.Include at least one organizationallevel below agency name,if known.For example,Department of Transportation,United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action(item 1). If known,enter the full Catalog of Federal Domestic Assistance (CFDA)number for grants,cooperative agreements,loans,and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal(RFP) number; Invitation for Bid (IFB) number; grant announcement number;the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency).Include prefixes,e.g.,"RFP-DE-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency,enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a)Enter the full name,address,city,State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b)Enter the full names of the individual(s)performing services,and include full address if different from 10(a). Enter Last Name,First Name,and Middle Initial(MI). 11. The certifying official shall sign and date the form,print his/her name,title,and telephone number. According to the Paperwork Reduction Act,as amended,no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response,including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to the Office of Management and Budget,Paperwork Reduction Project(0348-0046),Washington, DC 20503. Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than$100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 1 Signature of Contractor's Authorized Official Name and Title of Contractor's Authorized Official Date RESPONSIVE RESULTS-ORIENTED TRUST-BUILDERS ACCOUNTABLE Pt City of Pearland o -a !I 3519 Liberty Drive Pearland, Texas 77581 A Tel: 281.652.1668 T E X AS pearlandtx.gov Fsr. SSA September 2, 2017 To All Prospective Respondents RE: Bid #0917-62 RFP - Debris Management Services for City of Pearland ADDENDUM NO. 1 Specifications 1. "Item 23.0— Responsibility" on page 13, please DELETE second paragraph, which reads: The award will be made to the offeror who is determined to be the lowest bidder demonstrating the best ability to fulfill the requirements of the proposal. The prices proposed will be considered firm and cannot be altered after the submission deadline. The City of Pearland reserves the right to award this proposal on a per line item basis or in its entirety, whichever is in the best interest of the City. 2. "Item 36.0 — Independent Contractor" on page 20, please AMEND paragraph to read as follows: The successful offeror will be an independent contractor solely responsible for the acts, means, methods used to perform debris management services. This RFP and the successful offeror's proposal do not seek to create an employer/employee relationship, joint enterprise, partnership, or joint venture. 3. ADD Item "43.0— Certificate of Interested Parties" on page 21 to read: CERTIFICATE OF INTERESTED PARTIES Effective January 1, 2016, all contracts and contract amendments, extensions or renewals executed by City Council will require the completion of Form 1295 "Certificate RESPONSIVE RESULTS-ORIENTED TRUST-BUILDERS ACCOUNTABLE of Interested Parties" pursuant to Texas Local Government Code Chapter 2252.908. Form must be completed by vendor at time of signed contract submittal. All responding vendors may access a video from the Texas Ethics Commission which explains the process on how to submit Form 1295. The video link is available on the City of Pearland Purchasing Department website at http://pearlandtx.qov/purchasing. 4. AMEND paragraph under "Section II —Technical Specifications (Scope of Work)" on page 22 to read: The City of Pearland is accepting sealed proposals for Debris Management Services. Debris as used in this document is defined as found in the Federal Emergency Management Agency (FEMA) Debris Management Guide, Chapter 3. This guide may be accessed at FEMA publication 325, http://www.fema.qov/pdf/government/grant/pa/demaqde.pdf. It is the intent of this solicitation to enter into a debris management services contract, which would result in no immediate cost to the City, and which must meet FEMA guidelines established as found in FEMA Debris Management Guide (FEMA publication 325). 5. DELETE "Item 1.19 under General Overview of the Contract Scope" on page 24. 6. AMEND percentage values in "Item 1.1 — Evaluation Factors" on page 27 to read: EVALUATION FACTORS - Compliance with proposal requirements, qualifications, best value, delivery, pricing, and the needs of the end user department are all factors which will be considered when evaluating bids. After receipt of proposals, City of Pearland will use the following criteria in the selection process: After receipt of proposals, City of Pearland will use the following criteria in the selection process: 40 % Fee Schedule; pricing for all line items listed in Exhibits A and B, with cost evaluation to include those line items referenced in table below and in pricing worksheet exhibits. 25% Firm's Experience, Qualifications and Capacity; including demonstrated experience of prior work performed which is illustrative of capability in each of the work areas required herein; and further including documentation provided and maintained to assure compliance with Federal and state requirements; may include quality of provided references demonstrating firm's expertise. 20% Technical Approach; as referenced in Section Ill, item 2.0, pages 29-30. RESPONSIVE RESULTS-ORIENTED TRUST-BUILDERS ACCOUNTABLE 15% Qualifications of Key Staff, as referenced in Section III, item 2.0, page 30. Sincerely, Bob Pearce Purchasing Officer City of Pearland, TX bpearce(a�pearlandtx.gov RESPONSIVE RESULTS-ORIENTED TRUST-BUILDERS ACCOUNTABLE oft P/4 �Eq4, City of Pearland v 3519 Liberty Drive Pearland, Texas 77581 Tel: 281.652.1668 T C X AS pearlandtx.gov Est. I sc°` September 3, 2017 To All Prospective Respondents RE: Bid #0917-62 RFP - Debris Management Services for City of Pearland ADDENDUM NO. 2 Specifications 1. ADD Items 44.0 through 46.0 to page 21, "Section I —General Specifications/Terms & Conditions" as follows: 44.0 DISADVANTAGED BUSINESS ENTERPRISES Disadvantaged Business Enterprise (DBE) Program Requirements, as applicable. The Contractor, if applicable per 44 CFR and/or 42 CFR, shall comply with Disadvantaged Business Enterprise Program requirements, as set forth in the State's federally-approved DBE program. If applicable by federal regulations, the City would require that Disadvantaged Business Enterprises(DBEs) shall have equal opportunity to compete for and perform subcontracts which the Contractor enters into pursuant to this contract. The Contractor must use good faith efforts to include DBE sub Contractors. To that effect, if applicable, at least 7 percent (7%) of this contract shall be subcontracted to DBE firms, preferably those that have been registered as Historically Underutilized Businesses (HUB-compliant) with the City and/or tri-County area (Harris, Fort Bend and/or Brazoria). If applicable, in order to be assured that the Contractor complies with this contractual requirement during the course of the work, the Contractor shall: RESPONSIVE RESULTS-ORIENTED TRUST-BUILDERS ACCOUNTABLE (a) Prior to starting work, provide a written plan for DBE participation including a breakdown by PDP step if applicable (or similar breakdown by task), description of work to be performed by each DBE subcontractor, and projected percentage of DBE participation during each step of the work. (b) Provide an ongoing summary of DBE subcontractor amounts invoiced, for the current invoice and as a running total for the contract. (c) Provide a quarterly report of the amounts actually paid to DBE subcontractors, and certification by the subcontractors of the amounts received. (d) Provide a written explanation if the level of DBE participation falls below the level stated in the DBE implementation plan, including a plan to meet the goal. If the goal cannot be met, the Contractor will be required to establish good faith efforts (GFEs). 45.0 PROCESS FOR ESTABLISHING GOOD FAITH EFFORTS If applicable, the Contractor must document the progress and efforts being made in meeting the goal for DBE participation. In the event the Contractor is unable to meet the DBE Goal placed on this project, the Contractor must demonstrate it made good faith efforts to meet the goal. Good faith efforts may include: (1) Documentation that the Contractor has obtained enough DBE participation to meet the goal; or (2) Documentation that it made adequate good faith efforts, even though it did not succeed in obtaining enough DBE participation to do so. Such information needs to be submitted to the City of Pearland Purchasing Officer at 3523 Liberty Drive, Pearland TX 77581. The City will determine whether the Contractor has made a good faith effort to meet the goal in accordance with federal requirements. There will be no extension of time for the project granted if the Contractor wishes to avail itself of this process. The Contractor may provide the following information and documentation to demonstrate GFEs: (a) Dollar value and% of DBE goal. Dollar value and % of the DBE goal shortfall. (b) Signed copy of each subcontract or purchase order agreement between the prime and DBE subcontractor utilized in meeting the contract goal. (c) Copy of dated written communication, fax confirmation, personal contact, follow up and negotiation with the DBEs. (d) Copy of dated written communication and/or dated fax confirmation of DBEs that were not interested in providing services. (e) Documentation of all efforts to assign additional work to DBEs currently under subcontract, and if those efforts fail, efforts to secure additional DBE RESPONSIVE RESULTS-ORIENTED TRUST-BUILDERS ACCOUNTABLE subcontractors, including copies of dated written communication and/ or fax confirmation of personal contact, follow up and negotiation with the DBEs. (f) Documentation of additional GFEs to meet the DBE subcontract goal, by looking beyond the items typically subcontracted or consideration of subcontracting items normally performed by the prime as a way to meet the DBE goal. The City will review the submitted documentation and issue a written decision within 10 business days. The Contractor may request administrative reconsideration within 14 days of being informed that it did not demonstrate a GFE. The Contractor must make this request in writing to the following official: City of Pearland Purchasing Officer 3523 Liberty Drive Pearland TX 77581 The reconsideration official will not have played any role in the original determination that the Contractor did not document sufficient GFEs. As part of this reconsideration, the Contractor will have the opportunity to provide written documentation or an argument concerning the issue of whether it met the goal or made adequate GFEs to do so. The City will send the Contractor a written decision on reconsideration explaining the basis for finding that the Contractor did or did not meet the goal or make adequate good faith efforts. The result of the reconsideration process is not administratively appealable. 46.0 SANCTIONS FOR FAILING TO DEMONSTRATE ADEQUATE GFE The City of Pearland may issue sanctions if the Contractor fails to comply with the contract requirements and/or fails to demonstrate the necessary GFEs. The City may impose any of the following sanctions: (a) letter of reprimand; (b) contract termination; and/or (c) other remedies available by law including administrative suspension (Contractor debarred from pursuing additional contracts). Factors to be considered in issuing sanctions include, but are not limited to: (a) the magnitude and the type of offense; (b) the degree of the Contractor's culpability; (c) any steps taken to rectify the situation; RESPONSIVE RESULTS-ORIENTED TRUST-BUILDERS ACCOUNTABLE (d) the Contractor's record of performance on other projects including, but not limited to: (1) annual DBE participation over DBE goals; (2) annual DBE participation on projects without goals; (3) number of complaints the City of Pearland has received from DBEs regarding the Contractor; and (4) the number of times the Contractor has been previously sanctioned by the City of Pearland; and (e) Whether the Contractor falsified, misrepresented, or withheld information. Sincerely, Bob Pearce Purchasing Officer City of Pearland, TX bbearce(a�Dearlandtx.dov RESPONSIVE RESULTS-ORIENTED TRUST-BUILDERS ACCOUNTABLE o� EqR City of Pearland !7 3519 Liberty Drive Pearland, Texas 77581 Tel: 281.652.1668 T I X AS pearlandtx.gov es T. 8ca September 4, 2017 To All Prospective Respondents RE: Bid #0917-62 RFP - Debris Management Services for City of Pearland ADDENDUM NO. 3 Vendor Inquiries: 1. Section 3.0 found on page 25 of 45—Will the city be using a Debris monitoring firm? Typically the work found in section 3.0 is performed by the Monitoring firm. Please confirm Debris Contractor will be performing the work found in section 3.0 Program Management Assistance. Yes, the City will have a monitoring firm. 2. Tipping Fees— Section 1.6 found on page 22 and 23 states that Tipping fees will be reimbursed at cost. The NOTE states that the City is seeking a contract for Fixed Landfill Fees from a third party. Should the City execute a contract for the Fixed Landfill Fees will these Tipping Fees still be treated as a pass through to the City. Tipping fees are to be submitted as a pass through cost, without markup. 3. Please confirm that the contractor is NOT to include tipping fees in our proposed unit rates. See previous response. 4. Will the Contractor be able to use a DMS for C&D debris? Preference would be to direct haul. There are 4 landfills within 15 miles of the City. 5. Will compaction be considered an approved reduction method for C&D Debris? See previous answer. 6. Will the City consider changing the Unit of Measure for Removal of refrigerator contents from $ICY to $/Pound Unit of measure has been changed to per pound price. See updated Pricing Worksheet, Exhibit A. 7. Will the City consider changing the Unit of Measure for Removal of eligible used electronics from $/CY to $/Pound Unit of measure has been changed to per unit price. See updated Pricing Worksheet, Exhibit A. Sincerely, Bob Pearce Purchasing Officer City of Pearland, TX bpearce a(.pearlandtx.gov RESPONSIVE RESULTS-ORIENTED TRUST-BUILDERS ACCOUNTABLE RESPONSIVE RESULTS-ORIENTED TRUST-BUILDERS ACCOUNTABLE Pf44)I City of Pearland t 3519 Liberty Drive lull Pearland, Texas 77581 Tel: 281.652.1668 T e X AS pearlandtx.gov ov g fSr ' S September 4, 2017 To All Prospective Respondents RE: Bid #0917-62 RFP - Debris Management Services for City of Pearland ADDENDUM NO. 4 1. "Local Bidder Preference" form has been removed. 2. Performance and Payment Bonds shall be submitted to Purchasing Office within one (1) day of Notice of Award. Sincerely, Bob Pearce Purchasing Officer City of Pearland, TX bpearce(a pearlandtx.ciov Exhibit B Proposal in Response to City of Pearland RFP # 0917-62 Debris Management Services 2555 Cullen Parkway Pearland, Texas 77584 Contact Person: Dawn Brown dawn.brown(a�ceresenv.corn September 4, 2017 ERE ENVIRONMENTAL 9945 Windfern Road Houston, Texas 77064 Tel. (800) 218-4424 Fax (866) 228-5636 CERES September 2, 2017 City of Pearland Police Department- First Floor Receptionist 2555 Cullen Parkway Pearland, Texas 77584 RE: RFP#0917-62 Debris Management Services Due: September 4, 2017 at 5:00 PM CT Dear Evaluation Committee: We are pleased to submit the enclosed proposal for the City of Pearland RFP # 0917-62 Debris Management Services. Ceres Environmental Services, Inc. is an experienced disaster recovery and government contracting firm capable of providing personnel, equipment and resources to rapidly and efficiently respond to a Notice to Proceed. Our services include debris removal and segregation, demolition and hazardous material management,debris reduction and site management, and the collection/generation of FEMA-required project documentation. Ceres has held the contract for Debris Management Services with Pearland since 2009. When Hurricane Harvey made landfall, Ceres personnel were on the ground meeting with clients and visiting jurisdictions after impact to survey the damage. We stand ready to respond immediately to a Notice to Proceed from Pearland. Ceres is capable of handling all work resulting from large disaster events. Last year, Ceres responded to 20 different jurisdictions following Hurricanes Hermine and Matthew, removing more than 3 million cubic yards of debris. We have already completed our post-disaster work for all of our clients who were affected by Hurricanes Hermine and Matthew. In 2008, Ceres received an "Outstanding" performance review from the U.S. Army Corps of Engineers for our work in Louisiana following Hurricane Katrina. We are confident that if Ceres is selected for award of this contract, you will also find our services to be exemplary. Our 20-acre recycling center and equipment facility in Houston, TX avoided damage from Hurricane Harvey and is fully functional. Our office, 45 miles from Pearland, provides an excellent location from which to manage our work for the City. Other permanent offices for Ceres in Sarasota, FL and Brooklyn Park, MN are available to assist our Texas location as necessary. David A. McIntyre, Sole Shareholder and President; David Preus, Senior Vice President; Steve Johnson, Corporate Secretary; and Ron Nutting, Chief Financial Officer, have signature authority to bind the company and can all be reached by calling Ceres' toll free number(800) 218-4424. We look forward to continuing to be your supplier of disaster recovery services. Sincerely, Ron Nutting Chief Financial Officer Ceres Environmental Services, Inc. Enc. TEXAS I FLORIDA I MINNESOTA 99.45 Windfern Road I Houston,TX 77064 I oR,rs(800)218-4424 I FAX(B66)228-5636 ceresenvironmental.com -r- ,y Facts and Highlights . • Founded in 1976 and incorporated in 1995, Ceres Environmental Services, Inc. has • '" provided emergency management and other services for 41 years to government \ entities throughout the United States. ■ 1, _ , ■ Ceres has never defaulted on a contract or failed to complete any work it awarded. • No client of Ceres has been denied reimbursement for work Ceres has performed. Ceres' professional staff assists our clients, upon request, with the preparation and submission of project worksheets for FEMA and other agencies. • No Regulatory or License Agency Sanctions have ever been imposed on Ceres or any of its principals. i • Ceres' policy and practice is to utilize qualified local small and disadvantaged 441 , ' business enterprises to the maximum extent practicable to further aid in the of ,1 recovery of the community. a Exemplary Performance on over$1.8 billion dollars of Emergency Debris Management contracts awarded by various government agencies within the past 25 years on over 120 FEMA-funded contracts. r .N, • Ceres responded to Louisiana flooding in 2016, removing over one million cubic - = yards of debris as well as damaged white goods and putrescent food. s • Following Hurricanes Hermine and Matthew, Ceres was activated on 20 contracts iover four states: Florida, Georgia, South Carolina and North Carolina. Ceres �•''_ successfully removed more than 3 million cubic yards of hurricane debris resulting _T-:. i from Hermine and Matthew despite already working in Louisiana following the �. flooding. gm. I0 • Ceres responded to the Midwestern flooding and Hurricanes Dolly, Gustav and Ike during 2008 and fulfilled all obligations for nine separate contracts, seven of ;. which were performed simultaneously. • Performed simultaneous Hurricanes Katrina, Rita and Wilma recovery 3 .• .. ..: 1 operations in three states throughout 44 counties and parishes. • During Hurricane Katrina recovery, 45,000 cubic yards of debris were hauled on the first day of operations and up to 200,000 cubic yards daily after that. In total, more 2 than 13 million cubic yards were hauled and processed. ----7.. y - - a Performed over 40,000 Right of Entry (ROE) work orders for "Blue Roof" repairs for the U.S. Army Corps of Engineers on five contracts, with concurrent I operations in over 30 counties. tit • Recipient of the Million Work Hours Award for our superb safety record on the - -; Katrina Debris project for the U.S. Army Corps of Engineers. • In order to speed response, Ceres maintains a rapid-response deployment facility in Sarasota, Florida.Additional equipment is stored in Houston, TX and Brooklyn I` Park, MN. • Federal Employer Identification Number 41-1816075 ERE Karl Dix, Director of Client Services Ceres Environmental Services, Inc. ■ NVIRONMENTA Tel.: (941) 358-6368 . Proven. Responsive. Ready. Email: karl.dix @ceresenv.com www.ceresenvironmental.com City of Pearland, Texas I September 4, 2017 Table of Contents RFP # 0917-62 — Debris Management Services Title Page Transmittal Letter Table of Contents TX Certificate of Authority Tab Section Page 1 Fee Schedule Corporate Resolution City of Pearland Pricing Worksheet— Exhibit A Unit Rate Price Form City of Pearland Pricing Worksheet— Exhibit B Hourly Rate Price Form 2 Offeror's Experience, Qualifications and Capacity 1 Capabilities and Experience 2.1-1 2 Past Performance— Past 5 Years 2.2-1 3 Knowledge and Experience with Reimbursement Processes 2.3-1 4 Experience in Emergency Debris Management 2.4-1 5 Governmental References 2.5-1 Letters of Reference 6 Size of Staff and Office 2.6-1 7 Equipment List 2.7-1 8 Knowledge of Environmental Requirements 2.8-1 3 Technical Approach 1 Organizational Chart 3.1-1 2 Understanding of the Scope of Services 3.2-1 3 Additional Services 3.3-1 4 Ability to Handle Multiple Contractual Obligations 3.4-1 5 Load Tickets and Reporting 3.5-1 4 Qualifications of Staff 1 Key Staff 4.1-1 2 Key Personnel Resumes 4.2-1 5 Sample Insurance Certificate Insurance Requirements Form Insurance Certificate 6 Sample Contract 7 Required Forms City of Pearland Bid Signature Form Non-Collusion Statement Contractor Questionnaire Conflict of Interest Questionnaire Document 00435, Certification 49 CFR, Part 29 Proposal Certification Form Disclosure of Lobbying Activities, not applicable Certification for Contracts, Grants, Loans and Cooperative Agreements Vendor References Form 1295, Certificate of Interested Parties C ERES Table of Contents ENVIRONMENTAL Corporations Section �A�E p\ Roger Williams P.O.Box 13697 5 ,. Secretary of State Austin,Texas 78711-3697 z ('p.. .01 X Office of the Secretary of State Certificate of Fact The undersigned, as Secretary of State of Texas, does hereby certify that the document, Application for Certificate of Authority for CERES ENVIRONMENTAL SERVICES, INC. (file number 12926006), a MINNESOTA, USA, Foreign For-Profit Corporation, was filed in this office on November 02, 1999. It is further certified that the entity status in Texas is in existence. In testimony whereof; I have hereunto signed my name officially and caused to be impressed hereon the Seal of State at my office in Austin, Texas on June 27, 2007. E o4 rg. 4)) 0,00W14,44440,40v, iffr gip' 4( i(14 c.) Roger Williams Roger W.tlh Secretary of State Come visit us on the internet at hitp://www.sos.state.tx.us/ Phone: (512)463-5555 Fax: (512)463-5709 Dial: 7-1-1 for Relay Services Prepared by: Simona Dehoyoz TID: 10264 Document: 175931940002 JOINT WRITTEN ACTION OF THE BOARD OF DIRECTORS AND SHAREHOLDERS OF CERES ENVIRONMENTAL SERVICES,INC. The undersigned, being the sole member of the Board of Directors and the sole shareholder of Ceres Environmental Services, Inc., a Minnesota corporation (the "Corporation"), does hereby adopt the following resolution in writing pursuant to Minnesota Statutes effective as of the 19th day of August,2016: WHEREAS, the Corporation desires to prepare and submit proposals and bids in response to various government solicitations, requests for bids, and requests for proposals and the Corporation desires to grant the authority to the Chief Financial Officer of the Corporation, Ron Nutting,to sign and submit such bids on behalf of the Corporation, NOW,THEREFORE,IN CONSIDERATION OF THE FOREGOING,BE IT: RESOLVED, that Ceres Environmental Services, Inc. grants Ron Nutting, Chief Financial Officer of the Corporation, the authority to sign and bind the Corporation in matters related to the preparation and submittal of bids and responses to requests for proposals to government entities and agencies. 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Since its founding in 1976, Ceres has been awarded over$1.8 billion in FEMA-funded disaster recovery projects across the United States.While under contract for one billion dollars, Ceres was able to complete the work for about half that amount, saving hundreds of millions of dollars for the Government. The U.S. Army Corps of Engineers officially evaluated Ceres'overall performance during the Katrina cleanup as "Outstanding". Ceres was specifically noted for use of local contractors; quality, efficiency and swiftness of performance; and cooperation while managing a changing and evolving work scope. Since 1992, Ceres has been directly involved as a prime contractor in post-event recoveries from such major events as Hurricanes Andrew, Georges, Katrina, and Ike; the 1999 Oklahoma City tornado and the 2011 Alabama tornadoes; flooding in Iowa in 2008 and North Dakota in 2011; earthquakes in Haiti in 2010 and New Zealand in 2011; Superstorm Sandy in 2012; Winter Storm Pax in 2014; Winter Storms Cara and Goliath in 2015; and Hurricanes Hermine and Matthew in 2016. Our mission is to serve units of Government with time-critical disaster recovery and heavy construction services. We have an enviable reputation for speedy deployment, excellent work, and experienced site management. After 41 years of doing demanding work in almost every U.S. state and territory, Ceres is still known for keeping its promises: Ceres has never defaulted on a contract,failed to complete a contract, nor had any client denied reimbursement. An evaluation from the Department of the Navy is typical: "perhaps the finest contractor I have worked with...."Ceres always adheres to the highest standards of quality, integrity and safety. " The core competencies Ceres commits to every t. f- � . lek.y, project are: * " • Rapid Deployment ' "' sµ • Experienced Project Management ;";; ° ' 4, ' k �.~ • Financial Stability • Owned Equipment, and • Trusted Subcontractors Rapid Deployment .... s,_ ,. Over the years,we have developed and refined our a ability for rapid response mobilizations. Under the Oklahoma Environmental Management Authority ' ' a', after Winter Storm Cara, Ceres received a Notice -4 1 to Proceed and made a commitment to OEMA to . A, ' Y - have two self-loading knuckle-boom trucks with pup trailers mobilized within 72 hours. Ceres mobilized both pieces of equipment within 24 hours and began debris clearance for OEMA within 72 hours of the Notice to Proceed. In Cameron County, Texas, Ceres representatives and equipment were in place before Hurricane Dolly hit and a representative of the Ceres Advance Team sheltered in the County Emergency Operations Center before and during landfall with the County officials. In Jefferson Parish, LA, Ceres hauled more than 45,000 cubic yards on the first day of operation. In Kansas City, MO, more than 200 trucks were hauling within 72 hours of contract award. In Florida's Operation Blue Roof, Ceres had more than 180 roofers installing temporary roofs within 72 hours of contract award. For Hurricane Andrew, Ceres provided the U.S. Army Corps of Engineers with 25 new chippers, along with 25 trucks and associated crews within 48 hours of contract award. The clients' performance requirements were met or exceeded throughout the contracts and subsequently, available contract extension options were exercised. Ceres uses local "teaming partners" as well as strategically placed owned equipment staging and office locations in Sarasota, FL; Houston, TX; and Brooklyn Park, MN. Ceres can provide significant equipment and staffing within 24 hours of storm subsidence. C ERES Tab 2 Offeror's Experience, Qualifications and Capacity Section 1 Capabilities and Experience I'.':'I:Ur1M(N TA, Page 2.1-1 City of Pearland RFP#0917-62 Debris Management Services Experienced Project Management The company has more than 60 full-time professional and managerial staff with disaster experience, many of whom hold degrees in areas such as: Business Administration, Structural and Civil Engineering, Forestry, Geology, Science and Accounting. As part of the Company's dedication to quality and safety, many of Ceres' management staff are U.S. Army Corps of Engineers-certified in Construction Quality Management; certified in Emergency Management by FEPA; have been certified by FEMA in NIMS; are Red Cross certified in first aid; and have completed OSHA's 40-hour safety training course. Ceres' management is also experienced in a wide variety of geographic conditions. Their work histories include all U.S. states, Puerto Rico, Thule, Greenland, Ascension Island, Haiti and New Zealand. Ceres' management has demonstrated its ability to respond to large-scale events. In 2011 after the string of tornadoes that hit Alabama and surrounding states, Ceres activated a contract with Jefferson County. Using Ceres-owned equipment allowed the company to get to work quickly, eventually employing 27 local and small business subcontractors and vendors to assist the removal and hauling of debris. During the contract, the scope of work changed as cities within the county requested services under the County contract. Ceres cleared debris from right-of-ways in Jefferson County, Vestavia Hills, Warrior, Mountain Brook, and Pleasant Grove, reducing and hauling over one (1) million cubic yards of debris. Shortly after Hurricanes Katrina and Rita in 2005, the U.S. Army Corps of Engineers (USACE) awarded Ceres a $1 billion contract for disaster response, including: loading, hauling, reducing, and disposing of debris and white goods; trimming and removal of hazardous trees; demolition of storm damaged buildings; collection of household garbage; environmental sampling and monitoring of disposal sites; and life support services. Ceres has the resources and experience to handle multiple events and locations. In 2016, Ceres was already working in Louisiana following heavy rains and flooding when Hurricanes Hermine and Matthew hit the U.S. coast within a month of each other. Ceres responded to several counties in Florida and Georgia after Hurricane Hermine and then to an additional 14 jurisdictions in Florida, Georgia, South Carolina and North Carolina after Hurricane Matthew. Following Winter Storm Cara in November 2015, Ceres responded to the Oklahoma Environmental Management Authority(OEMA)and began to mobilize staff and equipment within 24 hours of the Notice to Proceed, finishing the first pass in the first two days of operations. When Winter Storm Goliath hit Texas and Oklahoma just one month later in December, Ceres already had staff and equipment positioned to respond in Oklahoma. As more debris piled up following Goliath, Ceres extended its services to the City of Warr Acres, plus Canadian County and four other cities under the OEMA. Ceres responded to the spring tornadoes that devastated the South, the spring floods in North Dakota, Hurricane Irene in North Carolina and Virginia, and Winter Storm Alfred in the Northeast all in 2011. Ceres accomplished eight separate contracts while fulfilling all contractual obligations. During the summer of 2008, Hurricanes Dolly, Gustav and Ike all impacted the Gulf Coast. When Dolly hit the Texas coast Ceres was ready,with people,subcontractors and equipment already on the ground in Cameron County,TX.As Ceres' response to Dolly was wrapping up, Gustav hit Louisiana,and two weeks later Ike hit the Houston,TX area. Ceres responded quickly to both new storms, performing in 11 different locations covered by separate debris removal contracts in Texas and Louisiana. Following Hurricanes Katrina, Rita,and Wilma in 2005, Ceres performed several other emergency response contracts—often at the same time—including: Katrina debris removal for the City of Biloxi; Hurricane Wilma debris removal for the City of Palm Beach Gardens, FL; Katrina debris removal for the Parish of Terrebonne, LA; and the installation of over 22,000 temporary roofs on private residences in two states under two separate"Blue Roof contracts with the U.S. Army Corps of Engineers (USACE). Our successful experience in multiple response situations as well as our substantial resources and teaming relationships, assures that Ceres performance on this project will be to the Client's utmost satisfaction. Tab 2 Offeror's Experience, Qualifications and Capacity C E;RES Section 1 Capabilities and Experience " °""`"`'` Page 2.1-2 City of Pearland RFP#0917-62 Debris Management Services Ceres' management has demonstrated its commitment to safe operations.Safety is a key component of our company. We bring this emphasis to our debris management work as shown by four important awards.We were a 2015, 2011 and 2009 Recipient of the National Safety Council (NSC) Occupational Excellence Achievement Award. This award =,.. ,,. .1, recognizes outstanding safety achievements among s its members and is designed to help promote the JC revere?ent war prevention of workplace injuries and illnesses. In 2015 Recipient 2010, we received a Perfect Record Award for operating an entire year without occupational injury or Ceres Environmental Services, Inc. illness and a Million Mile Club award for driving without 6968 Professional Parkway E a Preventable Incident. Sarasota.FL 34240 In 2007, Ceres received the Million Work Hours award from the NSC. The award is for 1,000,000 work hours ( '= without occupational injury or illness involving days away from work during our Hurricane Katrina debris work. In 2008, Ceres performed sixteen separate debris removal missions following ice storms, flooding, and hurricanes Dolly, Gustav and Ike. During the performance of these missions, there were zero lost time injuries. Ceres' management has demonstrated its commitment to superior performance and customer satisfaction.When Winter Storm Pax struck the southeast in 2014, Ceres' pre-event debris management contract with Columbia County, GA was activated. Ceres responded immediately, mobilizing a work force capable of removing the more than 600,000 cubic yards of debris left behind by the late winter ice storm. During the project,Ceres not only provided the debris management necessary,but also assisted with FEMA documentation and provided zone maps of the County to keep the public informed. Columbia County, at the end of the project, said of Ceres, "From the first day to the last day of our project, they performed their work in an admirable and cooperative manner." During 2005, Ceres' pre disaster event contracts with Terrebonne Parish, LA and Palm Beach Gardens, FL were activated in response to Hurricanes Katrina and Wilma. Ceres had management staff on the ground before either hurricane made landfall. Katrina and Rita work in other places already had Ceres fully mobilized and in the midst of moving millions of cubic yards of debris and installing thousands of temporary roofs in Mississippi and Florida. Nevertheless, the City of Palm Beach Gardens received such a high level of service that they evaluated Ceres' performance as "Exceptional." Ceres' management has demonstrated a high level of capability and adaptability. During its performance of Hurricane Georges recovery work for the USACE in Puerto Rico, Ceres rapidly mobilized equipment and personnel from the mainland and operated 17 temporary reduction sites over an area of 3,000 square miles across the island of Puerto Rico. Eventually, Ceres reduced, processed, and sorted more than 2.3 million cubic yards of debris, while simultaneously hauling and disposing of 1 million cubic yards of debris (and processed material), and installing approximately 3,000 temporary roofs. Ceres handled this challenging project despite the fact that it was Ceres'first project in a place where English was not the native language; and where qualified subcontractors did not exist. Ceres management responded with multi-lingual project leadership, who hired and directly managed more than 1,400 local employees. This project earned a high customer evaluation. Ceres' personnel are trained in FEMA regulations and are schooled in the use of FEMA Public Assistance Debris Management Guide FEMA 325,as well as additional resource books Public Assistance Guide FEMA 322 and Public Assistance Policy Digest 321. Ceres personnel are also familiar with the Public Assistance Program and Policy Guide, as well as 2 CFR Part 200 Procurement Standards. Financial Stability I Ceres' excellent financial stability means that it can provide performance and payments bonds from treasury-listed carriers in amounts in excess of$400M per single project. During the 2005 storm season, Ceres provided bonds for three concurrent Army Corps hurricane response projects with contract award C ERESTab 2 Offeror's Experience,Qualifications and Capacity ^ Section 1 Capabilities and Experience Page 2.1-3 City of Pearland RFP#0917-62 Debris Management Services amounts of$1 B, $60M, and $50M. Ceres has unrivalled access to the levels of working capital necessary to keep its promises and handle the biggest and most complex jobs. Owned Equipment Ceres owns more than 500 pieces of disaster response equipment. Ceres invests heavily in owned equipment because it assures rapid response times and provides additional flexibility as well as direct management control. Because of its extensive company-owned fleet, Ceres can send equipment and personnel to respond to a disaster regardless of the availability of subcontractors. On a 2002 storm debris project, for Kansas City, MO, Ceres provided equipment for a project requiring completion within 16 days of contract award (the first pass required hauling over 500,000 cubic yards). Ceres successfully met the 16 day first pass . . ,,,., , deadline and the Kansas City Project Manager in "'� ,,, �' nA `p.. ?. charge won an award for his outstanding disaster response performance. Ceres owns all the life support equipment needed ,, ; ,�,.•.-_�"_' . for supporting its own personnel including: mobile ,-) W f -- _ _ _ living quarters, food supply, large potable water 4 "" - r+ .:._�: •supply tanks, and large septic storage systems. ?.� - . - n _ These systems have saved valuable management • t� �' time in responses to such higher category storms chi '5 1 as Katrina. Ceres also has available life support "° systems for project-wide su pport and Government personnel. In Ceres'Jefferson Parish,LA response Ceres'Houston facility with some of our over 500 pieces of following Katrina,for example,Ceres provided total equipment life support for more than 400 people, and subcontractor fueling services for enough equipment to move 70,000 CY of debris per day. Ceres owns four self-contained office trailers including satellite internet connections and satellite phones as well as additional loaner satellite cell phones for the customers' management teams. Ceres regularly supplies rental satellite phone service to its clients. Trusted Subcontractors Ceres maintains one of the industry's largest networks of pre-screened and fully qualified subcontractors, including local vendors and preferred vendors. Our subcontractors are evaluated on many levels, including past performance, equipment and personnel availability, mobilization timeframes, insurance, and cost. Ceres knows that a big part of local recovery is economic,so Ceres always strives to employ qualified local labor. The subcontractors are also grouped in Response Regions based on distance from Pearland's service area in order to facilitate contacts if and when pre-event mobilization plans are activated. It is the formal policy of Ceres to utilize local subcontract services in the performance of the proposed contract to the maximum extent possible. In the emergency disaster response and recovery activities carried out under the contract, preference will be given, to the extent feasible and practicable, to those organizations,firms,and individuals residing or doing business primarily in the area affected by such major disaster or emergency. Ceres recognizes the advantages obtainable by utilizing other responsible and experienced firms capable of furnishing specialty services and products of high quality, but first priority will be given to those subcontractors who are from the area or regularly do business there. During Ceres'Army Corps contracted disaster relief response in the state of Louisiana following Hurricane Katrina, local contractors received 55.9% of the total dollars paid to Ceres. In accordance with Ceres Corporate policies, it is our practice to use Local and other Small Businesses (SB) and also HUBZone, Veteran-Owned (VO), Service Disabled Veteran-Owned (SDVO), Small Disadvantaged (SDB), Women-Owned (WOSB), Historically Black Colleges and Universities (HBCU), and Minority Institutions(MI)for the provision of equipment, labor,services,and supplies to the maximum extent possible. In our most recent reporting on our federal contracts, we exceeded our goals in each of the applicable categories. This report shows that Ceres paid Small Business Concerns 75.6% of the total dollars, with 12.0% going to SDBs, 13% to WOSBs, 3.3% to HUBZone SBs, 11% to VOs, and 9.5% to C ERE Tab 2 Offeror's Experience,Qualifications and Capacity Section 1 Capabilities and Experience E Page 2.1-4 City of Pearland RFP#0917-62 Debris Management Services SDVOs. To meet the City's goals for Disadvantaged Business Enterprise (DBE) participation, Ceres intends to subcontract at least 7% of this contract to DBE firms. We will also document the progress and efforts made in meeting the goal for DBE participation to demonstrate our good faith efforts to meet the goal. While Ceres'database of screened and qualified subcontractors consists of over 5,000 firms from all across the country, Ceres intends to draw from a more select list of regionally based subcontractors to provide the highest level of performance, including rapid mobilization. Other firms that have shown exemplary performance standards in previous disaster recovery efforts are included in this list. In Ceres'subcontractor registration process,all potential firms are required to demonstrate their knowledge of the disaster recovery process, including safety, knowledge of FEMA related topics, eligible debris, etc. After careful scrutiny, the firms that meet Ceres' rigorous standards are added to the list of preferred subcontractors. Additionally, after each disaster recovery project, Ceres managers go through a complete performance evaluation of each subcontractor that worked on the project. All subcontractors have been screened through the Excluded Parties List System and only those shown to have no history on the list will be chosen for this project. Qualities and Attributes Reliable In 1997, Ceres was selected by the United States Air Force for an emergency demolition project at Thule Air Base, Greenland, 700 miles from the North Pole.This difficult demolition _ "' • project consisted of a large, severely - ,y ,__ „ — damaged building that was in imminent '1' ` "� -° �` danger of collapsing on a critical Earl "' ' " ` - Warning Radar station protecting the - U.S. East Coast. Unique project - - challenges included air lifting a 70,000 pound piece of specialized demolition equipment to Greenland and performing the work during October with limited daylight, severe cold, and the danger of strong winds in excess of 200 mph coming off the Greenland glacier. Ceres was given an outstanding rating for its performance on this project. Respected National magazines, including Biocycle and Wood Waste Recycling, have featured Ceres' urban wood waste recycling efforts and emergency debris management services. Ceres was also the honored recipient of the Minnesota Governor's Certificate of Commendation in 1995 for our innovation in the tree recycling industry.We have numerous letters of recommendation and high post project evaluations. . Experienced . 1 Ceres has performed disaster recovery work on over 120 w'`'= - FEMA-reimbursed contracts in excess of$700M, and has . .1;_ - v a .- , been repeatedly selected by federal and local government ,ate - agencies for pre-event emergency response contracts.•' :. ,,, it `'\ qt.3 1.t f�v , ;.t Ceres has performed emergency work contracts of less ' - , than $25,000 and up to $1 billion. Our clients have ,4+ . provided excellent references based on their satisfaction „ ;_`".J , 41 with our work. Our experience makes us a superb choice .-- -� " 1.: # ' for cities and counties that need the security of a proven A , company. Ceres has also been selected for large �� demolition and construction projects contracted by the 'a , U.S. Air Force, Navy, and Army. Our expertise in large construction projects also provides us with the managerial expertise necessary to organize and perform major public projects such as disaster cleanup. Ceres has performed superbly in construction projects ranging from a large park in Puerto Rico C Tab 2 Offeror's Experience, Qualifications and Capacity Section 1 Capabilities and Experience Page 2.1-5 City of Pearland RFP#0917-62 Debris Management Services with athletic fields and 30 structures,to levee repair work,to renovation of an underground park in Kentucky. This history exhibits the technical expertise that ensures all of our customers are pleased with their selection of Ceres. Capable Ceres is staffed by professionally trained individuals with more than 200 collective years of experience in disaster recovery management. Ceres provides regular on-going training for field employees as well as our professional staff. Ceres' superintendents carry the following certifications and formal training: USACE certification for Quality Control; FEMA N IMS; 30-hour Construction Safety accreditation; and Hazwoper 40- hour training. Selected Superintendents also have training in asbestos and lead abatement. Ceres also provides its employees with outside disaster response training through FEMA-sponsored courses. The U.S. Army Corps of Engineers evaluated numerous offerors on their project management capabilities and experience and selected Ceres for an award as an Advance Contract Initiative Disaster Debris Management Contractor. Safe - _ —__ We take special care to minimize the risk of injury in the disaster area to o ,, both our workers and the general public–safety first. It is the practice of Ceres to employ a full-time Health and Safety Officer. The Health and 43-: Ceres Safety Officer is responsible for overseeing Ceres' field Safety Officers Million Work Hours Award who are experienced in various aspects of safety compliance relative to Occupebone1Awards Prog1am construction activities, industrial hygiene and traffic safety. Safety Officers presented to Ceres Enwonmeni Services possess a variety of qualifications including: OSHA 10-hour and 30-hour USACE Debra Mission Katma Recovery ORrce,Ldwsovm training certifications; First Aid and CPR; and Hazwoper 40-hour for operating 1,000.000employee certifications. Ceres' full time field employees have CPR/First Aid/AED ,an guy or training. away from work April 1,2007.November 10.2007 In 2010,we received a Perfect Record Award for operating an entire year 4.guL without occupational injury or illness and a Million Mile Club award for ---�a driving without a Preventable Incident. There were no lost time injuries during all of Ceres' 2005 temporary roofing operations with over 22,000 roofs installed. In 2004 with over 1,000 workers in the field, no lost time injuries occurred on any of our projects during disaster recovery operations across nineteen Florida counties. Ceres was named a recipient of the Million Work Hours Award for our superb safety record on the Katrina Debris project for the U.S. Army Corps of Engineers. FEMA Knowledgeable Ceres has more than 25 years of successful FEMA-reimbursed disaster work. Ceres' management staff has a long tenure with strong expertise in FEMA requirements for documentation, eligibility, general rules compliance, and methodologies. Ceres augments staff FEMA experience with certified FEMA training classes for its general management. Ceres has assisted numerous clients during the post-disaster reimbursement application process, and our clients have never been denied reimbursement for our work. For example, two years after one project was completed, FEMA conducted an audit of that City during which the City was unable to provide complete truck certification logs. FEMA indicated that due to the missing truck documentation, they intended to take a reimbursement reduction from the City in excess of$1,000,000. When the City notified Ceres about this matter, Ceres was able to provide the missing information from its well-organized records; the City subsequently received all of its eligible reimbursement without any reduction. Community Relations One of Ceres' most important support functions in the event of a natural disaster is to help Pearland officials engage in community relations. Ceres provides important resources for keeping residents informed on the progress of cleanup. Toll Free Hotline and E-Mail Management Large phone and e-mail traffic from concerned residents are a part of every natural disaster. Ceres maintains a toll free Storm Hotline that is staffed and accessible 24 hours a day, 7 days a week to handle C ERES Tab 2 Offeror's Experience, Qualifications and Capacity Section 1 Capabilities and Experience Page 2.1-6 City of Pearland RFP#0917-62 Debris Management Services questions, concerns or complaints related to clean-up: 1-877-STORMI2. The number is prominently displayed on all Ceres equipment working the clean-up area. Ceres monitors call and e-mail volume, and establishes additional toll free numbers and enlists additional staff whenever greater capacity is required to ensure maximum community responsiveness. Call center staff keep a log of incoming calls and e-mails, recording the address of the reported incident, resident's name, reported complaint, date and time of reported incident, and the truck number (if applicable). This group compiles incoming resident communications and organizes them into date/time of receipt and response priorities. Ceres sorts through messages to identify time-sensitive incidents such as broken water lines that need immediate attention. Each incident is investigated, and ultimately we locate the responsible crew if fault is found. Reports from this database will be accessible daily or weekly and can be disbursed to Pearland officials accordingly. Client Satisfaction-Oriented Ceres is in business to serve governmental agencies. We recognize that providing customer satisfaction is critical to our success. Our satisfied customers and the commendation letters and evaluations quoted below speak for themselves. [Ceres]showed extreme reliability and dedication in the midst of chaos... Ceres Environmental has my highest recommendation. James A. (Jimmie)Stephens, County Commissioner, Jefferson County, Alabama I would like to officially express my gratitude and admiration for your leadership and expediency of action in providing the Corps of Engineers with logistical and operational support. I feel confident that with leaders like you the Corps of Engineers and the State of Louisiana will have little difficulty in continuing to succeed in the recovery mission. Wesley Todd, Mission Manager, U.S. Army Corps of Engineers The City of Palm Beach Gardens recommends Ceres Environmental as a responsive Contractor David Reyes, Operations Director, City of Palm Beach Gardens ...1 would like to thank Ceres and all of its personnel for the services that you provided during this most trying of times. I thought that you and your staff handled yourselves in a most professional manner and it was a pleasure working with you. Don Brandon, P.E, County Engineer, Chambers County, Texas Perhaps the finest contractor we've worked with. This quote was taken from the official Navy project performance evaluation of Ceres. Department of the Navy, Naval Facilities Engineering Command, El Centro CA. While many out of state contractors used this opportunity to take advantage of the situation, your organization rose above the rest with superior customer service... James A. Randolph, Asst. to the Town Manager, Town of Windsor, VA This letter is to strongly recommend Ceres Environmental Services, Inc., as a government contractor. William T. Hopkins, Director of Planning, Engineering and Public Works, Town of Smithfield, VA Ceres has given us exemplary service. They have been responsive to the needs that are unique to our County, they have advised us of FEMA regulations, they have made suggestions to save the County money and most importantly they conducted their business in a professional manner....)have been most impressed by their thoroughness and flexibility. Donald M. Long, Director of Public Works, County of Isle of Wight, VA I would like to thank Ceres for the excellent job .... Ceres did an excellent job in the coordination and the removal of tree damage that occurred.... I would highly recommend them for any future cleanup because of the proficiency and timely manner in which they operated. Tim Stevens, Superintendent of State Highways, Kentucky State Highway Department Tab 2 Offeror's Experience, Qualifications and Capacity Section 1 Capabilities and Experience ERE Page 2.1-7 n r CD n n C CD 3 n am z =^ cn CT) m ° o co co v cn< > r< p "a 71 0 N 33 n Pr- �' R (D N °m o ° �° .� CO *a o 0o o v D73 D n a a) . D 0 o _ Cl)a) 0 0 CD - Cl)= ai TO CD e� Z c _ o o D ,n `< 7 rr N a n = 3 a' O0 > CO 7 0 m 3 -0 O co 42 Ull n n o v ila CD o ) s Qi C (1) D T10 DD 00 > 000000)) (1) 0) xp 77x1K0 -1 — Cn < Cl co CD CD CD °• in CD p CD Cn CD W m cn 0 -a CD O CD O (D v,' 0 CD a' cD ': Cl) • C). = CD Q" 3 a' -° CT ° 0 a' 0 W. a' -0 0- 0 0 z 3 a' Cl) n = c m _{ CD C) 3 n• a" 0 ° O N• 2 N• ° v v ° ° u' fl' u' 2 () 3 O ° C CL 0 c� N' 0 cD 7- A 0 CD co a) " n°—' u �. 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N CD O n 0 — cD to cn `G City of Pearland REP#0917-62 Debris Management Services 2.3 Knowledge and Experience with Reimbursement Processes Ceres Environmental Services, Inc.'s careful attention to documentation and strict quality control procedures will aid in the acceptance of a claim for reimbursement. Throughout Ceres' history, no client has been denied reimbursement for work Ceres has performed. Over the past five (5) years, all of Ceres' clients eligible for FEMA reimbursement have received the maximum amount for which their jurisdiction was eligible,typically between 75%and 100% based on FEMA regulations. One of the things that can greatly affect reimbursement is careful recordkeeping. Ceres will assist Pearland to ensure that all records are kept in a manner that ensures maximum reimbursement. The following table contains reimbursement information for some of Ceres recent FEMA-funded projects. Owner Title of Work Total Cost of Time Percentage of Fed Description the Project Period and State Funds Available Received Columbia Removal and Disposal $8,539,038.00 February— 85% 85% Removal,collection, reduction,and County,GA of Disaster Debris August Fed.,8.5 Fed.,8.5 disposal of over 500,000 CY of 2014 %State %State vegetative debris City of Rapid Removal and Disposal $1,440,473.8 October- 85% 85% Removal,collection, reduction,and City,SD of Eligible Disaster- December Fed.,10% Fed.,10% disposal of over 100,000 CY of Related Tree and Other 2013 State State vegetative debris produced by early Vegetative Debris winter/ice storm within the City. City of Debris Removal and $732,260.92 July- 75% 75% Cleanup of debris and tree removal Albemarle, Processing August Fed., Fed., following June Microburst Storm. NC 2013 12.5% 12.5% Removed and processed 46,500 State State CY of vegetative debris. City of Removal and Disposal $463,585.97 June— 75% 75% Citywide cleanup of wind-damaged Minneapolis, of Eligible Disaster October Fed., Fed., trees. Removal of over 800 MN Debris 2013 25% 25% hazardous stumps,and hauling of State State over 2,000 loads of storm debris. City of Post Ice Storm April 9- $1,162,027.27 April-June 75% 75% Citywide cleanup of ice-damaged Worthington, 12,2013 Disaster 2013 Fed., Fed., trees.Removed hazardous hangers MN Response and 25% 25% from over 8500 trees,hauled over Recovery Services State State 60,000 CY of debris and removed 775 storm-damaged trees. City of Sioux Removal and Disposal $988,278.92 April-June 85% 85% Cleanup of winter storm debris from Falls, SD of Eligible Disaster- 2013 Fed.,10% Fed.,10% City ROWs including streets,roads, Related Tree and Other State State parks,and other maintained in-use _Vegetative Debris public property and utility ROWs. FEMA Alternative Procedures Pilot Program As the City considers services for its post-disaster recovery, it's important to understand how choosing best value instead of low cost can provide better, more responsive service while costing nearly the same —or even saving the City money. The Public Assistance Alternative Procedures (PAAP) Pilot Program is described in the FEMA Public Assistance Program and Policy Guide published in January 2016. Under the PAAP Pilot Program, the recipient may receive a higher federal cost share for removing debris quickly following a disaster. If a local government removes debris within the first 30 days, the local government receives 85% federal cost share. From 31-90 days, the federal cost share is 80%. From 91-180 days, the federal cost share reverts to the original 75%. C ERE Tab 2 Offeror's Experience, Qualifications and Capacity Section 3 Knowledge and Experience with Reimbursement Processes Page 2.3-1 City of Pearland RFP#0917-62 Debris Management Services In order to achieve this rapid Timeframe(days from start of Federal Cost Share mobilization, the City must incident period) understand the numbers behind 1-30 85% best value versus low cost. On 31-90 80% paper, the low cost looks great. In 91-180 75% the long run, the low cost could 181+ 0%(unless FEMA approves a time potentially cost the City money. A low cost contractor would be extension limited to the amount and type of equipment mobilized to this project. With low quantities of equipment mobilized to the project, the low cost contractor would have a much longer project timeline. Conversely, a best value contractor, like Ceres Environmental Services, Inc., can mobilize quickly with a combination of Ceres-owned equipment and subcontracted equipment. The subcontracted equipment is a mixture of local resources and outside subcontractors. The goal is to strike a balance between keeping dollars at home with local subcontractors and moving quickly enough to take advantage of the PAAP Pilot Program sliding scale. In the following tables, Contractor A is the low cost contractor,and Contractor B is the best value contractor. Contractor A presents a lower overall project price than Contractor B, but with the existing FEMA PAAP Pilot Program guidelines, Contractor A actually costs the City more money in FEMA reimbursement while taking longer on project performance. Contractor A Distance CY Price Per CY Subtotal Short Haul 10,000 $6.00 $60,000.00 Medium Haul 5,000 $7.00 $35,000.00 Long Haul 2,000 $8.00 $16,000.00 Total $111 000.00 Contractor B Distance CY Price Per CY Subtotal Short Haul 10,000 $6.50 $65,000.00 Medium Haul 5,000 $7.50 $37,500.00 Long Haul 2,000 $8.50 $17,000.00 Total $119,500.00 Based on these totals, Contractor A would cost the City more FEMA reimbursement while taking a longer project performance time. To illustrate,the following tables show the total reimbursement for the City based on the costs for Contractor A and Contractor B and using reimbursement percentages from the PAAP Pilot Program. The total cost for each contractor is taken from the previous tables. While Contractor A is still hauling debris after 90 days from the start of the incident, Ceres has the ability to complete the job within 90 days from the start of the incident.With the ability to pay a higher subcontractor price, Ceres can mobilize more equipment to supplement its company-owned equipment. Plus, with more high-capacity equipment—such as self-loading knucklebooms above 100 cubic yards—Ceres can complete the job faster. The faster completion in turn results in a larger federal cost share. Contractor A Cost Share From Start of %of Debris Contractor A Federal Cost Federal State/County State/County Incident Hauled Cost Share Reimbursement Cost Share Reimbursement 30 da s 10% $11,100.00 85% $9,435.00 15% $1,665.00 31-90 da s 55% $61,050.00 80% $48,840.00 20% $12,210.00 91-180 da s 35% $38,850.00 75% $29,137.50 25% $9,712.50 Total 100% $111,000.00 - $87,412.50 - $23,587.50 C EAES Tab 2 Offeror's Experience, Qualifications and Capacity Section 3 Knowledge and Experience with Reimbursement Processes E NVIPONMEli Tot Page 2.3-2 City of Pearland RFP#0917-62 Debris Management Services Contractor B Cost Share From Start of %of Debris Contractor B Federal Cost Federal State/County State/County Incident Hauled Cost Share Reimbursement Cost Share Reimbursement 30 da s 50% $59,750.00 85% $9,435.00 15% $8,962.50 31-90 da s 50% $59,750.00 80% $48,840.00 20% $11,950.00 91-180 da s 0% $- 75% $29,137.50 25% $- Total 100% $119,500.00 - $98,587.50 - $29,912.50 Ceres can commit a full project management staff, company-owned equipment and subcontractor resources immediately upon Notice to Proceed. Our goal is to move quickly during the mobilization process to capitalize on the federal, State and local cost share splits afforded under the PAAP Pilot Program for debris removal. Ceres has experience with the PAAP Pilot Program for Debris Removal. Ceres is also uniquely set up with equipment, personnel and temporary debris staging site to remove most debris within the first 30 days. To put it best, Ceres is in the best position to maximize Pearland's FEMA reimbursement for debris removal. In 2014, Ceres helped numerous clients maximize their reimbursement under the Pilot Program: • Columbia County, GA • Lee County, MS • Kimberly, AL • Graysville, AL • Adamsville, AL • North Carolina DOT • Dawson County, GA We have also provided countless presentations and briefings on the subject. As part of our pre-event training and coordination with current clients, Ceres will review,and in some cases develop, disaster debris management plans in compliance with the recently released FEMA Debris Management Plan Review Job Aid. Ceres fully understands the urgency to immediately begin debris removal not just for the economic recovery of the community, but also to maximize reimbursement under the Pilot Program. Columbia County is an example of our experience with the Pilot Program. During our response to Columbia County after Winter Storm Pax in 2014, Ceres rapidly mobilized personnel and equipment to immediately begin the debris removal effort. Ceres eventually collected, removed, and disposed of more than 600,000 cubic yards of debris throughout the County. The Columbia County cost savings are provided in the following chart,which shows the cost share of normal procedures versus alternative procedures under the PAAP Pilot Program. Program Type Federal/State Cost Share Columbia County Cost Share $8,300,000.00 Normal 87.5% 12.5% $1,037,500.00 Alternative 92.3% 7.7% $639,100.00 Total Savings $398,400.00 C ERE5 Tab 2 Offeror's Experience, Qualifications and Capacity Section 3 Knowledge and Experience with Reimbursement Processes ENVIRONMENTAL Page 2.3-3 City of Pearland RFP#0917-62 Debris Management Services 2.4 Experience in Emergency Debris Management Ceres has more than 25 years of experience in disaster recovery and employs a professional and managerial staff with exceptional experience in the field. We own more than 500 pieces of equipment and have a database of more than 5,600 trusted subcontractors to support our disaster relief efforts. The company is financially secure, with a bonding capacity of more than $400 million per project. We are experienced in all aspects of emergency debris management, including the points listed below. Procurement Ms. Tia Laurie, our Subcontractor Manager, is adept at ensuring that our subcontractors and equipment are in place and ready to work when needed. She keeps an extensive list of subcontracts, both local and throughout the country, in case specialty work is required. Ms. Laurie understands the importance of local recovery and knows that it means more than just clearing debris—it means providing jobs in the area. She is expert at finding qualified personnel in any area throughout the United States. Ms. Laurie also provides management in the areas of maintaining and upgrading the subcontractor database, registration process, and evaluation criteria, as well as creating and executing applicable training programs for subcontractors. Ms. Laurie will be immediately available to locate and check the credentials of all required subcontractors and to pre-stage necessary equipment, ensuring that City efforts are well under way within the time frames required. It is important for Ceres to provide opportunities for local companies and their employees to work on any project that may result from this contract. Additionally, Ceres may directly employ individuals to work for Ceres on a project. Ceres has a very well developed subcontracting plan, and Ceres also has a stellar record of implementing our plan and making payments to local subcontractors on past projects performed when Ceres is the prime contractor. During our Hurricane Katrina response, Ceres was very successful in subcontracting with local companies. Our first priority is to give opportunities to local firms and it is our commitment to meet or exceed other small business and minority hiring goals of the City of Pearland.We recognize the importance of bringing in local companies and thereby further assisting in the economic recovery of the local area. Ceres paid local subcontractors 59.5% of subcontracted dollars during our response to Hurricanes Katrina and Rita in Louisiana, and successfully subcontracted to Small Disadvantaged Businesses (10.77%), Women Owned Businesses (18.25%)and Veteran Owned Businesses (8.38%). Additionally, during the 2011 Alabama tornado season, Ceres paid 80% of subcontracting dollars to Alabama businesses. We look forward to using our subcontracting plan to further involve local businesses with work opportunities with Ceres. Operations Ceres has performed disaster recovery work on more than 120 FEMA-reimbursed contracts and has been repeatedly selected by federal and local government agencies for pre-event emergency response contracts. Ceres has performed emergency work contracts of less than $25,000 and up to $1 billion resulting from damaged caused by earthquakes, hurricanes, tornados, ice storms, floods and straight line winds. Our clients have provided excellent references based on their satisfaction with our work. Our experience makes us a superb choice for clients that need the security of a proven company. Ceres has repeatedly had operations ongoing in multiple locations. In 2016, Ceres was already working in Louisiana following heavy rains and flooding when Hurricanes Hermine and Matthew hit the U.S. coast within a month of each other. Ceres responded to several counties in Florida and Georgia after Hurricane Hermine and then to an additional 14 jurisdictions in Florida, Georgia, South Carolina and North Carolina after Hurricane Matthew. Our successful experience in multiple response situations as well as our substantial resources and teaming relationships ensures that Ceres performance on every project is to our clients' utmost satisfaction. ERE Tab 2 Offeror's Experience, Qualifications and Capacity Section 4 Experience in Emergency Debris Management C Page 2.4-1 City of Pearland RFP#0917-62 Debris Management Services Planning Upon contract award and at the City of Pearland's request, a personal visit by a Ceres Project Manager can be scheduled. The purpose of this visit is to introduce the key members of each party's team, discuss the planning, training, and disaster response preparedness needs of the City from their own perspective, and review the Ceres Debris Management Plan, from mobilization to the Final Report. Tours of each of the sites identified for the following uses will be jointly conducted: • Equipment Staging • Debris Management Site(s) • Local Landfills Authorized for Final Disposal • City Public Works Offices • City Administration It is expected that this meeting will require the better part of a normal workday. Discussion will loosely follow a prepared agenda designed to address the critical elements of resource requirements and knowledge base known to significantly enhance the City's level of disaster response preparedness. This is step one in the strategic pre-positioning of the interpersonal knowledge of each of our(both parties) teammates. Getting to know each other prior to an event is very important in maintaining a seamless transition during an actual disaster recovery. Planning and training is available each year of the contract and may include some of the following planning and training topics: • Hurricane Debris Volume Estimation Using the U.S. Army Corps of Engineers Model • The FEMA Paperwork Process: From IDA to PW and All Points In Between • Measuring a Truck/Trailer the FEMA Way • Load Tickets—Who Fills Out What and Why • Stumps, Stumps, Stumps • Determining Your Force Account Capabilities or When Will I Need Help • FEMA Eligibility—What a"Good" Contractor Will Tell You This creates further opportunities to develop the relationships between the City staff and Ceres personnel that will help to assure a successful debris management operation, when required. Contract Management Ms. Suzan Dunlap will act as Contract Administrator. Ms. Dunlap provides contract administration and interfaces with clients, ensuring contract obligations are met. She also manages preparatory, mobilization, and implementation phases of emergency response actions for debris projects. Accounting Systems Ceres has developed specific internal procedures to ensure proper audit-quality documentation of daily project activities is captured and provided to the City. This Month 1 Month 2 Month 3 Month 4 Month 5 includes: project tracking forms, MUM= sal load tickets, truck certification Ceres Financial logs, production logs, shift E.-weelJ a;'lp• Strength Allows inspection checklists, safety Continual Operation Beyond 60 Day - meeting report forms, daily crew ,to„, A A ..Working Capital , reports, and various equipment _ .__ usage reports. Other reports are pprepared and submitted to • U eeedCitQ, •roectCioseoul r •MeeuExceed City ''In preference ofcl�enf , document project activities, Requrements Final Report(Detail De p • Mee tlE need •All Debris Management•.1 progress, and quality control Federal •Total Volume e Requirements •Final Disposal Lowhon • Ceres can provide invoices to The final report that y resse ou submitted...im d -Volume-Location P •Tota Cost Invoiced to Ceres CI■cre the City on a bi-weekly, semi- even our FEMA Public Assistance Coordinator:” •Additional In'ormauon Upon R Lest g monthly or monthly basis. With —Director of Public Works/Ceres Client (Finalized Upon Client Approval i each invoice, appropriate r __-___ documentation will be provided relating to the services provided during the invoice period. Documentation ErEiS Tab 2 Offe ror's Experience,Qualifications and Capacity Section 4 Experience in Emergency Debris Management Page 2.4-2 City of Pearland RFP#0917-62 Debris Management Services will meet the City requirements and the federal requirements for funding and reimbursement purposes. Ceres will provide technical assistance to the City in the completion of claims filed to FEMA or other agencies for funding and reimbursement.A documentation team will be assembled from representatives of quality control and accounting. This team will assist the City throughout the invoicing and reimbursement process long after the work has been completed. System of Award Management Ceres has an active registration in SAM.gov and has a current Dun & Bradstreet (DUNS) number. Our DUNS number is 060619285. ERE Tab 2 Offeror's Experience, Qualifications and Capacity Section 4 Experience in Emergency Debris Management Page 2.4-3 City of Pearland RFP#0917-62 Debris Management Services 2.5 Governmental References Ceres Environmental Services, Inc. has a long record of successful contract performance. Many of our customers have provided formal evaluations or letters of recommendation that attest to our strong performance and record of customer service and satisfaction. A sample of our many letters of reference is included in this section of our proposal. Listed below is a selection of our references from projects completed in the past ten (10) years. Event Contract Activity Government Entity Amount Contract Period Hurricane Storm, Debris Removal, Debris Beaufort County,SC $14,020,391.00(approx.) October 2016— Matthew Management Site Operations& 1,556,080 CY April 2017 Disposal Point of Contact:James Minor,Public Works, 120 Shanklin Road,PO Drawer 1228, Beaufort,SC 29901;Tel. (843)255-2735;jminor @bcgov.net Hurricane Emergency Debris and Disaster Palm Beach Gardens, $31,507.78 November 2016 Matthew Recovery Services FL 3,936 CY Point of Contact: David Reyes, Director, Public Services and Emergency Management, 10500 North Military Trail,Palm Beach Gardens,FLE 33410;(561)804-7015,dreyes @pbgfl.com Winter Storm Emergency Debris Oklahoma $2,040,657.00 December 2015— Goliath Removal/Grinding/Burning Services Environmental 237,427 CY(collection& March 2016 Management Authority removal) (OEMA) 151, 127 CY(grinding) 213,223 CY(air curtain burning) Point of Contact: David Griesel,General Manager(OEMA), 1505 South Rock Island, El Reno,OK 73036; Phone(405)822-1031;dgriesel @oemaok.org Winter Storm Removal and Disposal of Disaster Columbia County, GA $8,539,038.00 February— Pax Debris 648,444 CY _August 2014 Point of Contact: Suzie Hughes, EMA Specialist VI,650-B Ronald Reagan Drive, Evans,GA 30809, Phone (706)868-3303, Fax(706)868-3343,shyghes @columbiacounty a.gov 2013 Winter Removal and Disposal of Eligible City of Rapid City,SD $1,440,473.8 October- Storm Disaster-Related Tree and Other 100,664 CY,7,538 December 2013 Vegetative Debris Hangers,481 Leaners Point of Contact:Ted Johnson,Public Works,300 Sixth Street,Rapid City,SD 57701,Tel.(605)394-4154, Fax(605)355-3083,ted.johnson @rcgov.org 2013 Wind Debris Removal and Processing City of Albemarle, NC $732,260.92 July-September Storm 46.577.95 CY 2013 Point of Contact: Nina Underwood, Public Works Director,704 Arlington Ave.Albemarle, NC 28002, (704)- 984-9667, nunderwood @ci.albemarle.nc.us Hurricane Collection, Processing and Disposal of Jefferson Parish,LA $1,503,843.22 August— Isaac Hurricane Isaac-Generated Storm 125,148.99 CY September 2012 Debris from Right-of-Ways in Unincorporated Jefferson Parish Point of Contact:Kathy Russo,Environmental Quality Supervisor,Jefferson Parish,4901 Jefferson Highway, Suite E,Jefferson,LA 70121,Tel.(504)736-6443,Fax(504)731-4607,KRusso @jeffparish.net Winter Storm Removal, Reduction&Disposal of Town of Simsbury,CT $3.152,644.53 November- Alfred FEMA-Eligible Debris 274,109 CY December 2011 Point of Contact: Thomas J. Roy, Director of Public Works,933 Hopmeadow Street, PO Box 495,Simsbury, CT 06070,Tel. (860)658-3222,troyra7simsbury-ct.gov Hurricane Ike Hurricane Ike Debris Management U.S.Army Corps of '$3,566,179.00 September 2008 Services Engineers;Galveston, 88,308.00 CY —October 2008 Harris and Chambers Counties,Texas Point of Contact:Timothy Black, Contracting Officer,U.S.Army Corps of Engineers,Tel.(504)862-2912, timothy.black @mvn02.usace.army.mil ERE Tab 2 Offeror's Experience, Qualifications and Capacity ` Section 5 Governmental References Page 2.5-1 �. BEAUFORT COUNTY PUBLIC WORKS - Solid Waste and Recycling = - 120 Shanklin Road Beaufort, South Carolina 29906 Voice (843) 255-2800 Facsimile (843) 255-9435 Mr. David Preus Ceres Environmental Services Inc. Dear Mr. Preus: I am writing to express my appreciation for the performance of the entire team from Ceres in the debris operations for Hurricane Matthew. As our debris removal firm the level of support and professional performance provided has been exceptional in all regards. My direct point of contact with your firm was Project manager Mike Beevers. Mike supported the County in an outstanding manner and his counsel was invaluable throughout this operation. He is a professional in all respects and helped to establish a high standard for compliance. On a personal level, Mike was extremely responsive to answer any questions and provide the assistance I required.As the Debris.Manager I am not exaggerating when I state that without his diligence, knowledge, and ability to gain the cooperation within the team we would not have been as effective. Mike is a"machine". As a team we moved 72%of all ROW debris into the DMS sites in the first 90 days of operation; over 90%of hangers and leaners were addressed in the same period. FEMA and SCEMD officials remarked that "Beaufort County had their operation together". Mike played a huge part in making that happen. If I ever had to do this again I would want Mike as my Project Manager. Providing Karl Dix to assist with the process allowed the County to get a jump on a difficult task. Without his vital help we would have been overwhelmed with obtaining PPDR approval from FEMA and removing debris from 83 individual private communities. Karl provided essential high level technical support and coordination for the debris removal operation. He is a treasure trove of knowledge and expertise that worked seamlessly with the entire County staff. Ralph Sosabe is the most effective problem solver I have ever worked with. His professionalism, personality and ability to communicate with our citizens kept things moving smoothly. Ralph handled the most difficult situations with ease which I sincerely appreciated. His ability"To Make the Noise Stop"was nothing short of incredible. Bottom line,Ceres did an exceptional job and I am thankful for each member of your team. You exceeded expectations in every area and continue to provide us with excellent customer service. I am forwarding a copy of this letter to our Administration and Purchasing Department for future reference. Regards 9/404 w JAMES S. MINOR,JR SOLID WASTE/DEBRIS MANAGER Ceres Environmental Services, Inc. Page 2.5-2 COLUMBIA COUNTY Emergency & Operations Division LETTER OF RECOMMENDATION February 9, 2015 To Whom It May Concern: As the Debris Management Services Contract Manager, please accept this letter as my official recommendation for CERES Environmental Services, Inc. Columbia County has maintained a pre-event debris management contract with CERES since 2008 and activated the contract when Ice Storm Pax deposited one inch of ice on our trees/vegetation and overhead utilities in February 2014. CERES immediately responded, mobilized their workforce and started the task of removing over 535,000 cubic yards of debris from our right of ways. CERES was professional in every aspect of this operation,from removing the debris to transporting it to final destinations. During the debris removal operations, CERES provided me with a "zone map" of the county and provided daily information so that I could let our citizens know when they should have their debris out on the public right of way for pick up. They cleaned the areas following the pick-ups,which made our citizens very happy. Additionally, CERES assisted us with FEMA documentation all along the way to assure that we received the maximum amount of State and Federal reimbursement possible,resulting in a 92%cost recovery for our County. In summary, I can attest to the fact that CERES has years of experience—and from the first day to the last day of our project—they performed their work in an admirable and cooperative manner. They did everything expected—and even exceeded our expectations in getting our community back to normal as quickly as possible. Please feel free to contact me if you have any questions or need more information in this regard. Sincerely, Pamela P.Tucker Director A Community of Pride • A County of Vision • Endless Opportunities Y.O. Box 498 • 650-B Ronald Reagan Drive • Evans,GA 30809 • Phone: 706-868-3303 • Fax: 706-868-3343 www.columbiacountyga.gov Page 2.5-3 Ceres Environmental Services, Inc. April 11, 2014 fp P VMs. Gail M. Hanscom Minneapolis Project Manager • Ceres Environmental Services, Inc. Park&Recreation Board 3825 85th Avenue North Minneapolis, MN 55443 Administrative Offices 1117 West River Road Minneapolis,MN 55411.2227 Dear Ms. Hanscom, Operations Center 3800 BryantAvenue South Now that the June 2013 storm that ravaged trees in the City of Minneapolis is behind us, I am Minneapolis,MN 55409-1000 writing on behalf of the city of Minneapolis Park & Recreation Board to thank you and all the Phone staff at Ceres Environmental for the help you provided last year. When the storm first hit, 612-230-6400 we had a significant need for rental equipment. Being able to rent log loaders and side dump Fax. trucks from Ceres enabled us to clear debris at a rate that impressed both our residents and 612-230.6500 elected officials. www.minneapolisparks.org Part of this success was dependent on being able to dispose of debris quickly. The use of your processing site in Brooklyn Park, MN was invaluable. This allowed trucks to return to the storm struck area and reloaded with minimal travel time. As important as this help was, it was your assistance with stump extraction during the fall of 2013 that benefited us the most. After dealing with the 2011 tornado that hit the north side of Minneapolis, we learned from FEMA that certain tasks were best performed by the private sector. The assistance that Ceres provided with coordinating and organizing the extraction of stumps from streets and parks proved this to be true. Throughout the process you and other Ceres staff were easy to communicate with. I particularly appreciated your willingness to attend meetings that included the City Public Works Department and private utility companies. This helped everyone to thoroughly understand the planned approach that was being implemented. From the pulling of the President stumps to the replacement of soil, your commitment to communication made the entire Liz Wielinski stump extraction procedure run smoothly. This is especially true even when we surprised Vice President you with more stumps than were originally documented. Scott Vreeland Commissioners This spring we'll begin replanting 2800 new trees to replace those lost last year. If it weren't Brad Boum John Erwin for the help of Ceres Environmental, I don't know if we would be ready to do so. Thanks Meg Forney again for all your help. Please don't hesitate to have potential clients contact me if they have Steffanie Musich questions about the services you provide. I'd be happy to be a reference for you. Jon C.Olson AnitaTabb Sincerely, M.Annie Young Superintendent Jayne Miller Secretory to the Board Pamela French Ralph C. Sievert,Jr. Director of Forestry Acoei led d i 2010101% Ceres Environmental Services, Inc. Page 2.5-4 1 PUBLIC WORKS DEPARTMENT October 21,2013 Ceres Environmental Services Inc. 3825 85'Ave.North Brooklyn Park, MN 55443 Re: Letter of Recommendation after April 2013 Ice Storm Recovery To Whom It May Concern: This letter is to express appreciation from the CI'T'Y OF WORTHINGTON for the timely and professional work done by Ceres Environmental Services following the horrific ice storm in April of 2013. Once the contract was awarded Ceres promptly started work and worked diligently to accomplish the tree trimming and tree removal work contracted for. They were very conscientious to only do work approved for FEMA reimbursement. I was impressed with Ceres cooperation with the City to get areas done that were of importance to us and to listen to our input. Our City was cleaned up in a remarkably short time give the amount of damage we sustained. I would be very happy to recommend Ceres Environmental to any City,County or state needing this type of service. Please feel free to use me as a reference for potential work. Sincere , / James Eulberg P.E. Director of Public Works Ceres Environmental Services, Inc. Page 2.5-5 ��G1TY O. 4, 1�4 a,, Mike T. Huether : cj,• s to ' 4� MAYOR,CITY OF SIOUX FALLS _._ __ u+. ;Er, 224 West Ninth Street • P.O.Box 7402 • Sioux Falls,SD 57117-7402 • www.siorocfalls.org 4, ..' o Ko•. if Phone:605-367-8800 • Fax:605-367-8490 • Hearing Impaired:605-367-7039 , September 23, 2013 Mr. David A. Preus CERES 3825 85th Avenue North Brooklyn Park, MN 55443 Dear Mr. Preus: A hearty thanks to you and the entire CERES team for your assistance in helping Sioux Falls recover from the April ice storm. Your time, talent and treasure helped keep citizens and visitors safe. Our recovery time was nothing short of incredible! Please enjoy a small token of appreciation as a remembrance of this historic event we called Operation Timber Strike! Please share my sentiments with your team as well. Working together, there is nothing we can't accomplish! Sincerely, iff ----- Mike T. Huether Mayor I:1AD1T915F1GF095.docx Ceres Environmental Services, Inc. Page 2.5-6 City of Albemarle North Carolina P O Box 190 Office of Albemarle,NC 28002-0190 ���. Public Works Department www.ci.albemarle.nc.us Phone: 704-984-9665 v• Fax: 704-986-6127 August 15, 2013 Mr. Stanley Bloodworth Project Manager Ceres Environmental 3825 85th Avenue North Brooklyn Park, MN 55443 Dear Mr. Bloodworth: On behalf of the City of Albemarle,North Carolina, it has been a pleasure working with you and your staff. During a time of great distress to our city, Ceres Environmental promptly and professionally initiated and completed Disaster Debris Removal and Processing. Throughout the project your staff was tasked with providing management and specialized equipment for our disaster recovery needs. The level of proficiency and diligence that your staff provided is of the highest quality and is unmatched in my numerous years of Public Works. Your staff fulfilled their contract obligation and exceeded our expectations through professional attitudes and hard-working values. So it is with great confidence that I would highly recommend Ceres Environmental to provide Disaster Recovery Services for any and all Municipalities, State, and or Federal Agencies that may be in need of such services. Sincerely, n u_ �(It ( t. f Nina L. Underwood Public Works Director Ceres Environmental Services, Inc. Page 2.5-7 ,0.440 OF ��'•e i TOWN OF ISLIP DEPARTMENT OF ENVIRONMENTAL CONTROL 401 MAIN STREET • ISLIP, NEW YORK 11751 • (631)595-3630 David Preus, Project Manager CERES Environmental Services, Inc. 6960 Professional Parkway East Sarasota, FL 34240 Re: Letter of Recommendation Bid#1212-233—Removal and Disposal of Damaged Household Contents and Storm Demolition Debris Dear Mr. Preus: On behalf of the Supervisor and the Islip Town Board, I would like to thank you for the professional manner in which your company performed during the Town's clean-up efforts following Superstorm Sandy. The expertise and organizational skills demonstrated by your company have all been duly noted. The manner in which you moved quickly through each Hamlet to remove storm-related debris, all while keeping the Health, Safety, and Welfare of our Residents an utmost priority should be commended. The Residents were very appreciative of the services provided to them, and were most complimentary regarding the level of professionalism, and the manner in which these services were provided. Again, I want to thank you for your assistance with the Town's post-Sandy clean-up. The Town was facing a formidable task in removing this debris; your staff took charge, and made this work appear effortless. We would not hesitate to provide a recommendation for your company, and would look forward to working with CERES Environmental again. Very truly yours, L /f Eric M. Hofineister Commissioner EMH:clb cc: Greg Hancock,Deputy Commissioner Leonard Donato,Executive Assistant to the Commissioner File clb_6-6-13_D Preus_CERES Environmental Services Inc_Letter of Recommendation Ceres Environmental Services, Inc. Page 2.5-8 �,‘c 'O City of Little Rock Operations Division Department of 3313 J. E. Davis Drive Service Request: � o Public Works Little Rock, Arkansas 72209 (501)918-3600 � � (501)918-3647 Fax (501)918-3670 April 15, 2013 Ceres Environmental Attn: Gail Hanscom 9945 Windfern Road Houston, Texas 77064 On behalf of the City of Little Rock Public Works Department, I would like to take this opportunity to thank you and Ceres Environmental for the quick response and efficient service your company provided to our city following the winter storm of December 2012. Your crews were ready to begin work as soon as the contracts were signed and work began the next day. Ceres Environmental's mobilization efforts and flexibility was a major factor in ensuring the rapid removal of debris from the City of Little Rock. The storm debris was removed within seven weeks and the quick removal of the storm debris was greatly appreciated. I would also like to formally recognize Ceres Environmental's representative Robert Parmer for his efforts in coordinating the removal of the storm debris. Mr. Parmer was organized, maintained an open line of communication and was very professional in providing service to remove the storm debris. Again, thank you for providing efficient, courteous and knowledgeable service in assisting our City during the cleanup of this disaster. Sincerely, eni..4.. ?e,i,_ Eric Petty, P.E. Public Works Operations Manager "We're Proud of Our Works" Ceres Environmental Services, Inc. Page 2.5-9 MINISTERE REPUBLIQUED'HAITI MINISTE DES TRAVAUX PUBLICS REPIBLIK DAYITI TRAVO PIBLIK TRANSPORTS TRANSPO ET COMMUNICATIONS AK KOMINIKASYON Palais des 96tinisteres Pale de Ministe Ref Le NIAR O 6 202 No ATTESTATION Par Ia presente ('UCE atteste que la Compagnie Ceres Environmental Services Inc. a execute pour l'Etat HaItien, via ('Unite Centrale d'Execution du Ministere des Travaux Publics, Transports et Communications ( MTPTC/UCE), deux contrats relatifs au traitement des debris du tremblement de terre en Haiti, et plus precisement a Truitier qui est une zone offrant un environnement de travail tres difficile et l'une des zones les plus pauvres d'Ha'iti. Ces contrats, avec comme numero de reference (AOI 06-10-UCE/PRU21/ PPM6.4 etAOl UCE/PRU2I/2012/PPM6.11), ont ete finances par Ia Banque Mondiale sul Ia periode allant d'avril 2011 a janvier 2013. Ceres Environmental a execute ces contrats avec professionnalisme, competence et a la plus grande satisfaction de I'Etat Ha'itien et de Ia population locale. Cette attestation est faite pour servir et valoir ce que de droit. ,G raiy JEAN, - • Coordon • e ur • -I CE Palais des Ministeres -Rue des Ministeres - Port-au-Prince, HaIti •Telephone: 22-3240 Telex: 2030321 Pale de Ministe - Ri de Ministe POtoprens, Ayiti • Telefon: 22-3240, Teleks 203021 SATTPTC Ceres Environmental Services, Inc. Page 2.5-10 [TRANSLATION] The UCE hereby attests that the company Ceres Environmental Services, Inc. has executed for the Haitian Government, via UCE/MTPTC, two contracts relating to the recycling of debris from the earthquake in Haiti, and more specifically, at Truitier which is an area in which work is very difficult, and one of the poorest areas in Haiti. These contracts, referenced by numbers (AOI 06-10-UCE/PRU2I/PPM6.4 and AOI UCE/PRU2I/2012/PPM6.11), were funded by the World Bank during the period from April 2011 to January 2013. Ceres Environmental executed these contracts with professionalism, competence, and the utmost satisfaction of the Government of Haiti and the local population. This attestation is for use for all legal intents and purposes. Garry Jean, Ing Coordinator, UCE Ceres Environmental Services, Inc. Page 2.5-11 4 .GR.e... CITY OF GREENVILLE P.O Box 7207 � ' (- I NORTH CAROLINA "C, G'°.%' 27835-7207 N. PUBLIC WORKS DEPARTMENT January 19, 2012 Ms. Gail M. Hanscom Project Manager Ceres Environmental Services, Inc. 6960 Professional Parkway East Sarasota, Fi. 34240 Dear Ms. Hanscom: On behalf of the City of Greenville, NC, I would like to take this opportunity to thank you and Ceres Environmental for the quick response and efficient services you provided to our City following Hurricane Irene in 2011. As this storm was one of the worst hurricanes to hit our City, it resulted in a tremendous amount of debris to be removed. Your company's mobilization efforts, flexibility, and attention to detail was a major factor in ensuring the rapid removal of debris from the City and was greatly appreciated by its citizens. Ceres was organized and conscientious, and your team quickly learned our area, employees, and our level of service. Your team provided professional, quality service, and maintained an open line of communication at all times. Again, our sincere appreciation to you and Ceres Environmental for your assistance and excellent servi - to the City of Greenville. Sincerely (f Z/4 i ifs Y ff sle, :. Anderson Direc •r of Public Works Document Number:916803 1500 Beatty Street •Greenville, North Carolina •27834 Ceres Environmental Services, Inc. Page 2.5-12 • MU��'•Rs Town o Simsbu'ry . • i• •A • f •� t l�i�`�1' .?��r 66 7o'W9(TO?t.'ES77Q,0fl�, (P.O. BOX 495, SI�I1SB 9Zr,, CON.W�ECTICV706070 � 'h�+' Al (Phone(860)658-3222 F (860)408.5416 E-mad -ct.gov �O'd'NEC t`G�°� ^' omaS .,,,,err 9• may, �'L. — (Director of cPreGCic 'Works December 22,2011 Mr. Charles Owens Project Manager Ceres Environmental HAND DELIVERED Re: Letter of Appreciation-Debris Cleanup and Disposal Following Winter Storm Alfred Dear Mr. Owens: I want to take the time to thank you and Ceres Environmental for the work you did in removing the debris from Simsbury following one of the worst natural disasters this Town has ever experienced. The work performed by Ceres under your leadership was professional, timely and compassionate. At no time did any problem go unresolved and you were able to . meet all of the contractual requirements and time constraints even when our volume of debris more than doubled from our original estimates. Having the landscape of our town so dramatically changed by the storm damage had a dramatic impact on our residents and the quality of their lives. The cleanup work performed and the manner, in which it was conducted, was an essential part of the communities recovery process. Thank you for providing a superior level of service and quality to our Town. Sincerely, • 7.°./04/ Thomas J. R9. , PE Director of Public Works cc: David Preus Troy Garrett An EqualOpportunity Employer unvw.Si rn sf a ry-c t.gov Ceres Environmental Services, Inc. Page 2.5-13 '" 1 "- 3.� CITY OF JASPER 400 W. I9TH STREET II 0 � 1 P.O.Box 1509 /i _ '• JASPER.ALABAMA 25501 1�1 TELEPHONE:(2051 221.2100 1 .till yljtl, FAX:12051221.9522 EMAIL:icityhat1 4000CA1rt1/.5N _ fiy ,. •� r. WEB ADDRESS:IiSpuClty.wm V.l-SONNY"POSEY.human November 3,2011 SANDI P.SUDOUTH.COUNCIL M[MSma GARY COWEN.C0UNC.L&musts LEE SWANN.COUNCIL wmwoEa JOHN M.ROLUNS.COUNCIL REMU[S KATHY CHAMBLESS.5011 CLSAK.C P MORRIS STUODARD.cou1CK.Mmwma Ceres Environmental Attn:David Preus 3825 85th Avenue N.E. Brooklyn Park,MN.55443 RE: Letter of Appreciation,Pat Lombardo,Ceres Environmental Dear Mr.Preus: 1 would like to offer this letter of appreciation to formally recognize Ceres Environmental Representative Pat Lombardo for his tireless efforts in removal of tornado debris of the April 27,2011 storm,for the City of Jasper,Alabama. Mr.Lombardo's customer service and expertise allowed the City of Jasper to accomplish the monumental task of the debris removal in a timely fashion as to better serve the citizens of our community in a time of need. Again,I would like to thank Ceres Environmental and Pat Lombardo for their responsive,courteous and knowledgeable service in assisting our City in this disaster. Sincerely, CIITTY OF JASPER,ALABAMA Fes-���• Keith Pike City Planner • KP/rs Ceres Environmental Services, Inc. Page 2.5-14 ayon► � �, O � Z tu * t 444AAtoP JEFFERSON COUNTY COMMISSION JAMES A.(JIMMIE)STEPHENS COMMISSIONER OF FINANCE AND INFORMATION TECHNOLOGY 716 Richard Arrington,Jr.Blvd.N. Suite 210 Courthouse Birmingham,Alabama 35203 Telephone:205-325-5555-Fax:205-325-4860 August 26,2011 To Whom It May Concern: It is my pleasure to offer this letter of recommendation for Ceres Environmental to any area that Is unfortunately affected by a natural disaster. The lives of many Alabama residents were changed forever on April 27, 2011 when a line of severe storms and tornadoes ripped through our state. Jefferson County, the state's most populous county and home to the City of Birmingham was one of the areas suffering massive devastation. Jefferson County Commissioners immediately went to work, hiring Ceres Environmental to assist the County's Roads and Transportation Department in removing in excess of one million ton of debris. Ceres Environmental was on the ground within 72 hours. They showed extreme reliability and dedication in the midst of chaos. Organized and diligent,their team quickly learned our people, our systems and our area. Ceres Environmental helped to organize and utilize Alabama contractors, allowing local people to heal by doing something to help in their own backyards. Ceres assistance resulted in people getting back into their communities and starting the rebuilding process. Residents that were hit hardest in communities like, Pleasant Grove, Concord,and Forestdale are today,after only four months,moving into new and rebuilt homes. After witnessing the profound success and partnership of Jefferson County and Ceres Environmental,other Alabama Counties selected Ceres for debris cleanup in their area. Ceres Environmental has my highest recommendation,and I am happy to furnish more details if you would like additional information. Sincerely, _ doe �/ es A.(Jimmie)Step ns S xv Ceres Environmental Services, Inc. Page 2.5-15 # J t4)400-0 631 .1 501 PARK ROAD PLEASANT GROVE,ALABAMA 35127 PHONE(205)744-1720 FAX(205)744-9556 Jerry W.Brosseale.Mayor COUNCIL MEMBERS Koren Duncan,City Clerk/Treasurer William Bullion Jon B.Terry,Attorney Jerrie G.Hicks Philip Houston Paula Johnson James G.Mosley July 25,2011 CERES Environmental 6960 Professional Parkway East Sarasota, FL 34240 To Whom It May Concern: April 27 was a day many Alabamians will never forget. The impact of this storm which caused destruction thru many counties will be felt for many years to come. Words such as "horrific," "powerful," "disaster" or overwhelmed" could hardly begin to express the devastation left behind by the EF-4/EF-5 tornado. As the Mayor of Pleasant Grove,Alabama I was impressed by the way the employees with CERES communicated with me and our employees to expedite the mission in which they were called to perform. They removed 500 thousand cubic yards of storm debris. They worked with the local contractors to help this city get back to some kind of normal life. Throughout the community our residents have given us feedback at the performance of CERES and it has all been positive. I would highly recommend CERES Environmental for their services,and their performance of their work,especially to anyone that may find themselves in a situation as we found ourselves to be. On behalf of City Hall,our city council and the residents of Pleasant Grove,Alabama,we thank you for your assistance. 'ncerely, .1 r . rasseale,Mayor City of Pleasant Grove Ceres Environmental Services, Inc. Page 2.5-16 OF ENG HANT ,r 4� _ ' : CITY OF LAKE JACKSON• r y 25 OAK DRIVE • LAKE JACKSON,TEXAS 77566-5289 • 979-415-2400 •FAX 979-297-9804 71-��4CKSON.��}T June 30,2009 Dear Sir/Madam: On behalf of the City of Lake Jackson,Department of Public Works,this letter is to acknowledge the splendid wood waste grinding work performed by Ceres Environmental Services,Inc.for the City in February of 2009 following Hurricane Ike,and to recommend Ceres in relation to the Lake Jackson Debris Removal RFP currently being solicited by the City from qualified disaster recovery contractors. I found Ceres to be a very prompt,reliable and competent partner for our wood waste reduction project. Their personnel are extremely experienced and very pleasant to work with. They utilize the most modern equipment and waste reduction processes and techniques. I have no doubt that Ceres,who have performed any number of large debris removal and reduction projects throughout Texas and the Gulf States,would render timely and cost-effective disaster recovery services to the City of Lake Jackson should they become the chosen contractor. They have my strong recommendation. Sincerely, Craig - tt Public Works Director CN:mae Ceres Environmental Services, Inc. Page 2.5-17 ,o,ZOWN,kA- IY NIN('ll. �irC 200 Weal Dixie Avenue LVINI-U A511LUt'.R Aff- f• P.ll Box S.50 N STEVEN/DOWN Ektab,UMoven_KY 42772 MARINE FlILKEPSON • " • 127017650121 KENNY LEWIS Fax 12701737.5362 R/1NALO II THOMAS - F Wet.Shr K,' .hanky..5 TIM( WAUIEN (, CITY OF ELIZABETIHTOWN DAVID L.WILLM0TI I..11t..two ott June 4.2009 CERES Environmental Services,Inc. RE: January 2009 Ice Storm Cleanup Dear Sirs: This letter is to express the appreciation of the City of Elizabethtown for the effective and timely removal of storm debris(limbs)from the streets of Elizabethtown. Although the Commonwealth of Kentucky issued the contracts,your representatives and employees were cooperative and responsive to our suggestions and requests regarding the progress of the cleanup. Our town was cleaned up in an amazingly short time and our residents were very thankful. Thank you for the attention given to the City of Elizabethtown during this emergency. Cl"" '` F • . Clint Fulkerson, Don Hill Foreman,Street Services Superintendant,Public Works UNBRIDLED 3MR? Ceres Environmental Services, Inc. Page 2.5-18 vOc..S D..'/s��i 4,...VC( � +.. CA u.os H.CAscos,CPA JOHNNY CAVAZOS,EMC COUNTY JUDGE CHIEF EMERGENCY OFFICER DIRECTOR OF EMERGENCY MANAGEMENT DIRECTOR OF HOMELAND SECURITY 1 100 E.MONROE ST. (956)547-7000 DANCY BUILDING FAx:547-7006 BROWNSVILLE,TEXAS 78520 Monday,December 1,2008 Mr.Thomas D.Trizna,Sr. Project Manager Ceres Environmental Services,Inc. 5590 Broadcast Court Sarasota,Florida 34240 Dear Mr.Trizna: Greetings! On behalf of the County of Cameron,I would like to acknowledge the superb work performed by your firm following Hurricane Dolly in July 2008.Your firm accomplished what it set out to do and on several occasions went above and beyond to satisfy the needs of the disaster recovery. As Cameron County's Director of Homeland Security&Emergency Management,I can certainly appreciate the value you placed on your pre-planning,leadership and responsiveness by which Ceres,along with its subcontractors,responded to our community's need. In addition,we did not overlook your firm's common sense,forward-thinking practice of hiring local subcontractors,thus,furthering the economic recovery of our area. Although I certainly do not wish for another hurricane anytime soon,I am comfortable knowing that our county can depend on Ceres Environmental to preplan,pre-deploy,and take care of business when the time comes. With this in mind,please feel free to use me as a positive reference for prospective clients. Sincerely, • • Johnny Cavazos Ceres Environmental Services, Inc. Page 2.5-19 4".11 t l CITY OF WATERLOO, IOWA �GT1 WATERLOO ENGINEERING DEPARTMENT L 7 -y',tl�' 715 Minh Grry SI • Wa10t100,IA 50703 • (3191 291.4312 Paw J319J 291 42112 ��Pr1oo 10 URIC THORSON,PE. • City Ervgrnrer email:city.engineer vaterk't'-ia.org Alou,,, July 17,2008 IIMO1HY I III'RI t•1 Mr.Bret Synder CULNCII Ceres Environmental MEMBERS 3825 85th Avenue North Brooklyn Park,MN 55443 REGINALD A SCH'Irn Wail I RE: LETTER OF RECOMENDATION c;1ROtyN C°il Dear Mr.Synder: Mini 2 HAROLD As the Project Engineer for the debris removal contract for the City of Waterloo,Iowa,I CETT) wanted to write to you and let you know what a fantastic job you did. As you know,the ly'inli City of Waterloo suffered a 500-year flood event in June 2008. After the flood waters QUENTIN St receded,the City of Waterloo put forth a contract for debris removal. HART • Mod a As I had never dealt with a contract like this before,1 was very nervous when an out-of- NON town contractor,Ceres Environmental,submitted the low bid. Ceres provided all of the WELPER necessary paperwork with their bid,even the paperwork that was not required at the Want s time of the bid. This paperwork would have been required after the bid opening but Ceres provided it with their bid in order to speed up the review and approval process. tll m eREENWOOD 4•Lrrve Having spent three weeks working with you and your crews,1 am very pleased that Ceres received the contract. Anything that I ever asked,you provided,cleaned up or STEVE took care of. The work that you did was always done with great care and when you left xHNnrr an area,yards were always raked and very clean. 4t.t,l.yn I would be very happy to recommend Ceres Environmental to another city,county or state that is in need of your services. If I can be of any further help please don't hesitate to contact me, Sincerely, /Jamie Knutson,P.E. l/ Associate Engineer CITY WEBSITE:www.ci.waterloo.ia us WE'RE WORKING FOR 1 OL! An Equal OpporluMylAII,rmalwn Atlnn Fmplayr.r Ceres Environmental Services, Inc. Page 2.5-20 c—/ CITY OF NICHOLS HILLS February 18,2008 Thomas D.Trizna,Sr. Project Manager Ceres Environmental Services,Inc. 5590 Broadcast Court Sarasota,Florida 34240 Re: Letter of Commendation for Severe Winter Storm Response Operations Dear Mr.Trizna: Now that the City of Nichols Hills has completed its interaction with the Federal Emergency Management Agency(FEMA)regarding reimbursement of eligible damage costs resulting from the December 10-11,2007 ice storm,I am compelled to offer this letter of commendation to you, the other Ceres staff members assisting you,and the team of subcontractors you brought to our aid. The ice storms caused significant damage to the majority of the tree canopy throughout Nichols Hills,both that in the public rights-of-way and that on private property.When you first visited with me,I thought that I had contracted for enough debris removal personnel and equipment to complete the clean-up within a timeframe acceptable to the executive staff,and citizens, in the City. Once I realized that this was not the case,and I asked Ceres to assist, you immediately mobilized the proper number and proper make-up of equipment necessary to meet the goal established. This reflected well upon the Department of Public Works, and the entire City of Nichols Hills organization. Perhaps even more important than a timely,coordinated response to the debris removal challenge was the expertise, education, and presentation of the audit quality documentation that FEMA requires for maximum reimbursement of eligible costs that Ceres provided.The Final Report that you submitted to me captured,documented,and memorialized the entire process in a manner that impressed even our FEMA Public Assistance Coordinator.He stated that, "If only more of the reimbursement applicants would prepare their data in the manner in which you(Nichols Hills) did,my job would be much easier,and checks would be sent to applicants much faster". On behalf of the City of Nichols Hills,Oklahoma Department of Public Works,I commend Ceres for all the efforts put forth in assisting us in our time of need. While I hope to never again require your services, should that occur, I would eagerly invite your involvement in future disaster response and recovery operations. Please feel free to use my name as a positive reference for future work with other local government agencies across the nation. Most Sincerely, Charles Hooper,Director Town Hall + 6407 Avondale Drive e Nichols Hills.Oklahoma 73116-6481 • 405/8436637.Fax 405/842-8409 I Ceres Environmental Services, Inc. Page 2.5-21 • JEFFERSON PARISH Our Mission is: • • r -ProWde the services, : ,ty � LOUISIANA Ivadeifip, aid vision to • '*) OFFICE OF PARISH PRESIDENT ,7fnr+oYe ers quality Of for �•dF'ldJ in Jefferson Pansy' AARON F.BROUSSARD P/RtSr1 PRESIDENT May 31,2007 To Whom It May Concern: This letter is to strongly recommend Ceres Environmental Services. Inc. as a hurricane recovery contractor. Hurricane Katrina (2005) devastated the Gulf Coast and Jefferson Parish, the most populated Parish in Louisiana, was no exception. In total, our recovery effort required the removal of millions of cubic yards of debris, trimming or removal of many thousands of trees,and demolition of thousands of structures. Initially I was concerned when our original contractor was replaced by Ceres early in the recovery effort. But these concerns were alleviated on the first day when Ceres removed more debris at a higher rate than any single day during the original contractor's period of performance. In just their first 90 days of performance, Ceres removed over 3,178,970 CY of debris. Over the past 20 months, I have come to know Ceres' personnel and capabilities well and have been impressed with all aspects of their organization, all of which continually reaffirmed that the contractor change made early in this effort was the correct decision, Throughout their performance on this project, Ceres consistently maintained a highly competent and professional staff—all of whom remained tirelessly devoted to achieving the mission objectives. Often faced with critical challenges and competing priorities, Ceres maintained considerable flexibility and demonstrated diversified expertise, consistently exceeding all of our expectations. Ceres was also extremely successful in promoting the participation and integration of local resources and contractors to achieve our utilization goals, furthering the economic and employment recovery aspects to this locality. The recovery effort for this Parish was, at the very least, daunting. The responsiveness, expertise,dedication,efficiency and professionalism displayed by Ceres were exemplary and this Parish remains grateful to them for their services. We would highly recommend this contractor for hurricane or otter disaster recovery efforts. Sincerely, AARON F.BROUSSARD Parish President SUIT[1002•12.21 ELMWOOD PARK BOULEVARD-JEFFERSON.LOUISIANA 70123 P O.BOX 10242 JEFFERSON.LOUISIANA 70181-0242-(504)736.8400 Ceres Environmental Services, Inc. Page 2.5-22 ��'1� ! 'n P.O.Box 828•Slidell,Louisiana 70459 �,� +► Telephone(985)646-4333 BEN O.MORRIS rF Fax(985)646-4209 MAYOR May 31,2007 To Whom It May Concern: The impact of Hurricane Katrina was far-reaching to our Ctty of Slidell,Louisiana.The devastation of this disaster necessitated a major recovery effort,which ultimately Included the removal of 1.5 million cubic yards of storm debris,trimming or removal of thousands of storm and salt water damaged frees,and the demolition of hundreds of structures. Ceres Environmental Services,Inc.(Ceres)performed this work in an exemplary manner. On behalf of the City of Slidell,I would like to personally thank the entire Ceres organization for the safe,expeditious and professional manner in which this firm completed a very difficult response mission. I also appreciate their efforts to utilize many local contractors and vendors in the performance of the work to include the trimming and removal of hazardous trees on over 5,000 private properties under the executive order for the City. Particularly Important to this City,since the storm devastated many of our local businesses,was Ceres'small and local business utilization program which helped to restore local businesses and Jobs to this community,and we are grateful to Ceres for that effort. The City of Slidell was very pleased with Ceres'performance in completing a very difficult mission.I would highly recommend the services of this company to others and, In particularly,to those in need of recovery assistance following severe disasters such as Katrina. Sincerely, ■=n•. Yorris Mayor I Ceres Environmental Services, Inc. Page 2.5-23 FOR OFFICIAL USE ONLY/SOURCE SELECTION INFORMATION-SEE FAR 2.101 and 3.104 1. CONTRACT NUMBER W 912P805D0024 PERFORMANCE EVALUATION (CONSTRUCTION) 2. CEC NUMBER NCOM PISTE-RATED 060619285 IMPORTANT: Be sure to complete Part III-Evaluation of Performance Elements on reverse. PART I-GENERAL CONTRACT DATA 3.TYPE OF EVALUATION (X one) 4.TERMINATED FOR DEFAULT -I INTERIM(List percentage 100 %) []FINAL -I AMENDED 5. CONTRACTOR(Name,Address,and ZIP Code) 6.a.PROCUREMENT METHOD(X one) CERES ENV]RONM ENTAL SERVEES,14 C 3825 85TH AVEN STEB M NNEAPO LE -1 SEALED BID nn NEGOTIATED MN 554432059 b.TYPE OF CONTRACT(X one) USA X FIRM FIXED PRICE n COST REIMBURSEMENT NADS Code:562910 OTHER(Specify) 7. DESCRIPTION AND LOCATION OF WORK DEBRE REM OVAL,SEE MANAGEM ENT AND D EBRE RED UCTD N,HURREANE KATRNA 8.TYPE AND PERCENT OF SUBCONTRACTING Tota1SB 735% ,TtotalSDB 10 6% ,Tota1W 0 S 11% ,TotalHubz 3 2% ,Tota1SDV 3% a. AMOUNT OF BASIC b.TOTAL AMOUNT OF c. LIQUIDATED d. NET AMOUNT PAID 9. FISCAL DATA ► CONTRACT MODIFICATIONS DAMAGES ASSESSED CONTRACTOR 51,000,000,000 S440,935,314 a. DATE OF AWARD b. ORIGINAL CONTRACT c. REVISED CONTRACT d. DATE WORK 10.SIGNIFICANT 1110°. COMPLETION DATE COMPLETION DATE ACCEPTED DATES 09/152005 )9/30/2007 09/30/2007 PART II-PERFORMANCE EVALUATION OF CONTRACTOR 11 ING (X appropriate block) 41111 OUTSTANDING ABOVE AVERAGE SATISFACTORY MARGINAL UNSATISFACTORY(Explain in Item 20 on reverse) 12. =Y a. ORGANIZATION (Name and Address(Include ZIP Code)) b.TELEPHONE NUMBER(Include Area Code) CECT-M V:! 901-544-3037 c. NAME AND TITLE d. SIGNATURE e. DATE RLHARD W BOOM CH IFHURRBANEBRANCH 10/062008 13. EVALUATION REVIEWED BY a. ORGANIZATION (Name and Address(Include ZIP Code)) b.TELEPHONE NUMBER(Include Area Code) c. NAME AND TITLE d. SIGNATURE e. DATE 14. AGENCY USE(Distribution,etc.) DD FORM 2626,JUN 94(EG) EXCEPTION TO SF 1420 APPROVED BY GSA/IRMS 6-94 Ceres Environmental Services, Inc. Page 2.5-24 FOR OFFICIAL USE ONLY/SOURCE SELECTION INFORMATION-SEE FAR 2.101 and 3.104 PART III-EVALUATION OF PERFORMANCE ELEMENTS N/A = NOT APPLICABLE 0 = OUTSTANDING A = ABOVE AVERAGE S = SATISFACTORY M = MARGINAL U = UNSATISFACTORY 15. QUALITY CONTROL N/A 0 A S MU 16. EFFECTIVENESS OF MANAGEMENT N/A 0 A S MU a. QUALITY OF WORKMANSHIP X a. COOPERATION AND RESPONSIVENESS X b. ADEQUACY OF THE COG PLAN X b. MANAGEMENT OF RESOURCES/ X c. IMPLEMENTATION OF THE CQC X PERSONNEL PLAN c. COORDINATION AND CONTROL OF X d. QUALITY OF QC X SUBCONTRACTOR(S) DOCUMENTATION d. ADEQUACY OF SITE CLEAN-UP X e. STORAGE OF MATERIALS X e. EFFECTIVENESS OF JOB-SITE X f. ADEQUACY OF MATERIALS X SUPERVISION g. ADEQUACY OF SUBMITTALS X f. COMPLIANCE WITH LAWS AND X h. ADEQUACY OF QC TESTING X REGULATIONS i. ADEQUACY OF AS-BUILTS X g. PROFESSIONAL CONDUCT X j. USE OF SPECIFIED MATERIALS X h. REVIEW/RESOLUTION OF X k. IDENTIFICATION/CORRECTION OF X SUBCONTRACTOR'S ISSUES DEFICIENT WORK IN A TIMELY i. IMPLEMENTATION OF X MANNER SUBCONTRACTING PLAN 17.TIMELY PERFORMANCE 18. COMPLIANCE WITH LABOR a. ADEQUACY OF INITIAL PROGRESS X STANDARDS SCHEDULE a. CORRECTION OF NOTED DEFICIENCIES X b. ADHERENCE TO APPROVED X b. PAYROLLS PROPERLY COMPLETED X SCHEDULE AND SUBMITTED c. RESOLUTION OF DELAYS X c. COMPLIANCE WITH LABOR LAWS X AND REGULATIONS WITH SPECIFIC d. SUBMISSION OF REQUIRED X DOCUMENTATION ATTENTION TO THE DAVIS-BACON ACT AND EEO REQUIREMENTS e. COMPLETION OF PUNCHLIST X 19. COMPLIANCE WITH SAFETY ITEMS STANDARDS f. SUBMISSION OF UPDATED AND X a. ADEQUACY OF SAFETY PLAN X REVISED PROGRESS SCHEDULES b. IMPLEMENTATION OF SAFETY PLAN X g. WARRANTY RESPONSE X c. CORRECTION OF NOTED DEFICIENCIES X 20. REMARKS (Explanation of unsatisfactory evaluation is required. Other comments are optional. Provide facts concerning specific events or actions to justify the evaluation. These data must be in sufficient detail to assist contracting officers in determining the contractor's responsibility. Continue on separate sheet(s),if needed.) EVALUATOR REMARKS: CERES performed debris removal and demolition in southeast Louisiana in support of Hurricane Katrina recovery. In the midst of this chaotic and dangerous environment, they worked hundreds of thousands of manhours without a lost time accident. Their management team responded to this 24 month effort in an outstanding manner. They proactively worked with both Federal agencies and Local entities. The management of their 413 first tier subcontractors was both professional and fully supportive of the requirement of the Robert T. Stafford Disaster Relief and Emergency Assistance Act. All work was completed timely, disposal sites fully complied with all applicable laws and regulations and the quality of their work left nothing to be desired. Their overall management of the project was outstanding. DD FORM 2626(BACK),JUN 94 Ceres Environmental Services, Inc. Page 2.5-25 Performance Survey Form A. GENERAL INFORMATION: Offeror must submit Survey Forms,fully completed by the project owners,and Company Specialized Experience forms with their initial offers. Contractor's Name: Ceres Linvironrnrnt:d Services,Inc, Address: 3s2: 8b'Avenue North I elephone Number: _ 800-218-4424 Brooklyn Park, MN 55443 Point of Contact: David Preus Name/Location of Project: Hurricanes Francis and Jeanne Debris Haul in Palm Reach Count Fl. Contractor Performed as the Prime Contractor, the ZC Sub-Contractor. I3. RESPONDENT INFORMATION: i Name of Respondent: i #i'Af 4,1.. Title: fit-4Z ..cRV/fr- /1161? Address: Pot So&oh sjr AD%Nn'e ry_- Telephone Number: 561-47-2700 A 471s 75-0/ N c/Or /MAD Fax Number: 5-6/--y]/-D/5/,Z Wcsr O rn L,-AC//, PL 39//2, C. PERFORMANCE INFORMATION: Choose the number on the scale of 1 to 6 that most accurately describes the contractor's performance or situation. LH 2 3 4 5 6 Unsatisfactory Marginal None Satisfactory Very Good Exceptional Performance Performance No record of Performance Performance Performance did not meet did not meet past met contract met all contract met all contract most some performance or requirements. requirements requirements contractual contractual the record is There were and exceeded and exceeded requirements. requirements. inconclusive. some minor some to the many to the , There were There were problems and government's government's serious problems, corrective benefit.There benefit. problems and some of a actions taken were a few Problems,if the contractor's serious nature, by the minor any,were corrective for which contractor were problems negligible and actions wort corrective I satrstactory. which the were resolved inelk.,,. ..t_ tn.,,.i..ty411, cunttactut in a timely, marginally I I resolved in a highly effective. timely, effective effective manner. t ` manner. Ceres Environmental Services, Inc. Page 2.5-26 PERFORMANCE SURVEY FORM The Contractor: _ J I. Provided experienced managers and supervisors with the technical 1 2 3 4 5 © N/A and administrative abilities needed to meet contract requirements. 2. Demonstrated ability to hire,maintain,and replace,if necessary, I 2 3 4 0 6 N/A _gualified personnel during the contract period. 3. Delegated authority to project managers and supervisors I 2 3 4 5 el N/A commensurate with contract requirements. - 4. Home office participated in solving significant local problems. 1 2 3 4 5 6 I N/A 5. Followed approved quality control plan and conformed to contract 1 2 3 4 5 N/A specifications. n 6. Provided effective quality control and/or inspection procedures to 1 2 3 4 (:J 6 N/A meet contract requirements. 7. Corrected deficiencies in a timely manner and pursuant to their 1 2 3 ' 4 0 6 N/A quality control procedures. _ 8. Provided timely resolution of contract discrepancies. I 2 3 4 . 5 6 / 9. Identified risks/problems as they occurred. 1 2 3 4 0 6 N/A_ 10. Suggested alternative approaches to problems. I 2 3_ 4 5 6 N/A l 1. Displayed initiative to solve problems. 1 2 3 4 5 .0 N/A 12. Developed realistic_prqgress schedules. 1 2 3 4 r5 6 N/7 I13. Met established project schedules. 1 2 3 , 4 (5) 6 N/A 14. Provided timely resolution of warranty defects. I 2 3 4 5 6 :/ 15. Was responsive to contract changes, _ 1 2 3 4 5 6 NIA) 16. Provided adequate project supervision. 1 2 3 4 5 © N/A 17. Obtained consent of surety for increases in bonding as work-in- 1 2 3 4 5 6 0, progress increased. 18. Paid subcontractors/suppliers in a timely manner. 1 2 3 4 5 6_ N/ 19. Provided accurate and complete cost proposals including all aspects I 2 3 4 5 6 /A of work required for each contract change. 20. Cooperated with Government personnel after award. _ I 1 2 3 4 5 6 /A 21. Was the contractor ever issued a cure or show cause notice under YES NO 1,01 , the referenced contract?If yes,explain outcome in"remarks". 22. Would you award another contract to this contractor?If not,explain YES NO 'Nip in"remarks". 23. - Overall Evaluation of Contractor's Performance I ©0 iV © -.—_- REMARKS: CE/'ES 1 /',,',NM6NTAL /7/0 ,9A' G1,1TS7,WLViV6- l/Ud 4.6' 4 .5 v3ezavi /icy c2 / t//9.<c i9.>/if�7Ef»r/, dv4/'v 229z //v,eAie..4ti.� F/'rR S O • ‘/4m///E G'/,E"/tvA fE w 5 4<s•6:</- .spec/F/C 'Rc'r9S /4/hi/c//u'o4_ ,40A4 of Tp H7'/'I7 4 F-,45' /S'NO //AP Geays_ON 77/E 6/4,0/ p 4‘../i iS1.43' 446/)S r%.OTic T//4- : / t/P Covc..:uo40, 7NB.Re //M 4yAs &EN/-4WD SSu.4c7',r/SWAY 7 jy, sy,• E 4--)(C.447/0/1414-, T//dy z',EX?E .4?i y , 4'',1 i-,%,m T i s r//E" 1v8 o %'eas--4442 s'.&t Qv/GK TO t.So ✓ . 4 i::$1s- � ? C:4'if/S' C/A 7'i y/pee 4 it 1A1 of iin'nc.ic, AB[6 moressio J/I— 771/1i KWeve,givo ToC T 7774- o/n/3 1,,vv R/ //7-- Ceres ---..- Ceres Environmental Services, Inc. Page 2.5-27 I OWE NTTE nz VBI =FS CONTR.= FM C4NTIHGENCY H91278-O6-B-0007 CONTRACTING g=2.1=V5 (ccr) MONMARY eoOP lqunans SUM:UM= IISAC2/''ESA/DISAS'ffit ErszcaNS£ PERFORMANCE SURVEY rORli 2... GENERAL INFORMATION: Cif ror must submit Survey Forma, fully completed by the project owners', and Company Spomiaii-©d Experience forme with their initial offers. Ceres Environmental Services, Inc. Contractor's Name: Aaares 3825 85th Ave. N. Telephone Number: (763) 425-8822 Broo .yn ar , ri. -J44� Point of contact: Davis Press Name/Location of Project: City of Palm Beach Gardens Palm Beach Gardens, FL.33410 Contractor Performed as the Prime Contractor, the O Sub-Contractor. R. RESPONDENT INFORMATION: David Rey es Operations Director Name ',f ReSnondent: Title: 10500 N. Military Trail Telephone Numb (561.) 804-7015 pgdies O Yain �e:� .e -.ti, t Fax Number: 1) 7.9"41.11 C. PERFORMANCE INFORMATION: Choose the number on the scale of 1 to 6 that most accurately dr.gcr_bes the contractor's oer±ormance or situation. 1 2 I 3 4 1 5 0 UneatialaL Marginal None satisfactory very Good Exceptional tnnr Performance Performance No record of Performance Performance Perlormnance did not meet did not meet past met contract met all met all mo&t name ptrfotsaoce requirements contract contract contractual contractual or the . 'hp.-e requirements requirements requirements. requirements. record is were soap and exceeded and exceeded There were There were inconclusive miner Dome to the many to the serious problems problems and government's government's problems and some of a corrective benefit. benefit. the serious actions There were a Problems, if contractor's nature, for taken by the taw minor any, were corrective which contractor protiiesa negligible actions were corrective were which the and were ineffective. action was satisfactory contractor resolved in a only - resolved in timely, marginally a timely, highly effective. effective effective _manner. manner. Ceres Environmental Services, Inc. Page 2.5-28 I1w2r3 X DBLIVEIL° =pa CRUM= rat CIINTINOZCX W912278-08-8-0007 CO ri2AC St C IlirrEarv£ (CCI) TEMPORARY ROOF IMPAIRS 6 naCatI 2IG DSTCE/ A/DISA4'rs:R R vraataSE IH PL, GA., NC, SC, 24S. LA, TX, AND AL. PY.A£ORMANce bURVEY POOH I The contractor: ,�7 1. Provided experienced managers and-supurvisors. 1 -2 - 3 4 5. V HA with the technical and ada4nitr"ative abilities needed to meet contract requirements. 2. Demonstrated n*icity to hire, maintain, and 1 2 3 4 5 r;` HA replace, if necessary, goal f+ed personnel Purina +I the contract •.-iod. 3. Delegated authority to project managers and 1 2 3 4 5 6 RA supervisors commensurate with contract requite aflt:. 4. Home office participated in solving significant 1 2 ' 3 4 0 6 NA local problems. . t..!:9 5. Followed approved quality control plan and 1 2 3 4 5 ' HA conformed to contract specifications. 6. Provided effective quality control and/or '1 '2 3 4 5 -(6) RA inspection procedures to meet contract requiremenr.Z. 7. Corrected deficiencies in timely manner and ' 1 2 3 4 5 (91 NA pursuant to their quality control procedures_ D. Provided timely resolution o£ contract 1 2 + 3 4 5 6 U discrepancies. 9_ Identified s3sizlprobleau as they occurred 1 2 3 4 5 f61 to 10. Suggested alternative a proachee to problems. 1 2 3 4 5 V TG 11. Displayed initiative to solve prcbleas. 1 2 3 4 5 (6) NA 12. 'Developed realistic progress schedules. 1 2 3 4 -5 '[Kl RA- .13. met established project schedules. 1 2 3 4 V 66/ NA la. Provided timely resolution of warranty defects. 1 2 3 4 5 - ( ) , IgL 15. Was responsive to contract rhanges. 1 2 3 4 5 e V 16. Provided adequate project sc:perv]:ion. 1 2 3 4 5 P lNA cr 17. Obtained consent of surety for increases in 1 ' 2 3 4 5 �0 RA banding as work-in-proem= increased. _ 7. Paid subcontractors/suppliers in a timely manner. _ 1 2 3 4 5 /6) RA 19. Prov-ded accurate and complete cost proposals 1 2 3 4 5 0 NA including all aspects of work required for each contract chan e. 20. cooperated with Government personnel after award. 1 1 2 3 i 4 5 1/6) 101 v IWO 21. Was the contractor ever ..,Hued a cure or show cause notice er under the refenced cuutract? If yes, explain outcome in YES *remarks." 22. Would you award another contract to this contractor? I If not, exolain in *remarks.' HD I_2_3. I ovERALL zvmmiiN or caizarcioa's acs. I I. 12 13 I t T5 6-A i 0 Ceres Environmental Services, Inc. Page 2.5-29 •Cy =raw= ^^fns• ACTS FOR CONPZt,cti:t+u A91278-06-R-00(17 tACTING briar we MCI) raiPORAIIT WOE' REPA71 s SOPFORTINU CSACE/MtIVD MISTER RESPOMO/ PERscal ae s1.44.,/zY ro Ceres Environmental meet the City of Palm Beach Gardens expectation for the debris collection process. Ceres Environmental was in contact with the City immediately after the storm and in Jets then 72 ter hurricane Wilma, Ceres crew's were ready to start the call rtion process. The City of Palm Beach Gardens recorrmend& Ceres Environmental as a responsive Contractor. 2ND OF SECTION Ceres Environmental Services, Inc. Page 2.5-30 .rtaE9I2fITS DELLlrna TVA: COH17tAccs FOR OQNL'I.NGEt.T•Y x:11278-05-R-0067 COY7HACTaeG INITIATIVE MCI) IfEXPC6111,1Y ROOP fEPALSI S Scancrararc i=/ n/orEASL-:A SirtMCNSE 17E.R- rnNcr SURVEY FORE A. GENERAL I}4EORMATION: Offeror mast nubarlt Survey Foram, fully cos-platted by the project oxuarn, and Company Specialized Experience forma with their initial offers. Contractor'3 Name: l'F�?S 12/714)//2)0,1440.1,74./ Address: 3aaS S 'rare•ctue Telephone Number: (7(.3) .-- fi2c .��L.,__(ee point: of Contact: -7 3� Ws-- ...)—(:,.3,‘„ RemefLocation of Project: c c_.e7W /r.5 e€1.c (94e/v049, e ,°0v/ cioo,s A96/....44.4e._ Gl'44 /%t�,e„! Contractor Perfumed as the ❑ Prime Contractor, the ❑ Sub-Contractor. B. RESPONDENT INEORIA'PION: ,/".- Name of Respondent:..„)OSL }�Ozcut° Title: S?di. -f Eno/runt; Address: � /nDnief.. jZ1nt�U Ave Telephone Number: 9&%-7. 9;(dlUS- 5?'p 7'/z {4/7-711/Los 040.4 Fax Number: 781- 7o-9-/sr1`fc' .S/9n-5Ur9n, P C. PERFOR29i24Ct INFORMATION: Choose the number on the scale of 1 to 6 that nest accurately describes the contractor's per`orrcance or situation. 1 2 3 I 4 5 ! 6 Unsati.sfac- Marginal 'None Satisfactory Very Good Exceptional tory Perlotmanco Performance No record of 'erformancc eerformance Puriumsmnte did not meet did not meet past net contract mat ,01 met all moat some performance requirements contract contract contractual contractual or the There requirements requirements requirements. requirements, record 1s were some and exceeded and exceeded There wore There were inconclusive minor some to the Hazy to the serious prohl„ei, problems and government's government's ztobienn and some of a corrective benefit. benefit_ the serious actions There were a .Prabloos, if contractor's nature, for taken by the Lou aiauor any yore corrective which contractor problems negligible actiuns were corrective were which the and were ineffective. action was aatiafncrozy contractor resolved Ln a only - resolved in timely, marginally a timely, highly effective. 1 effective effective manner_ manner. Ceres Environmental Services, Inc. Page 2.5-31 IRDF.PatITt ELMIVEca rez CTTIIILICTS 4L7R omfFiNcunT A3127B-06-?t-0007 cosrnlACTDfG INITIA22IVB (CCI) TEMPORARY ROOF EL:TA:IRS stt'PPARTTNG u?ACE/ 1lDIaIs F'n 28SPt1Et8E IN FL, CA, NC, SC, HS, LA. T?(, .1tv'D T.L. PERPORHANCE sunvt ?YJRM The cont=nr r: I I I 1. Provided experienced managers and supervisors I 2 13 1 © 6 HA with the tcch_n.ical and adminiotrntive ebilitier needed to Teat contract requirements. 2. Demonstrated ability to hire. maintain, and 1 2 _ , - 5 Q trA replace, if necessary, qualified personnel dor_on the contract period. 3. Delegated authority to project managers and 1 2 3 d 5 0 Ill ouprvi1oru ttwunt]L:nitat a with Contract reguiznments_ 4. Hooia of.facn participated 11L aching signiticant L 2 ( 2 1 0' 6 NA local problems. 5. Followed approved quality CCfLrrel plan and 1 2 3 4 U 5 NA conformed to contract spe:ccticotlons. 6. Provided effective cunlicy control and/or 1 _ 3 4 0 ti RA inspection procedures to meet contract requirements. 7. Corrected deticoncies In Lixe:ly manner and 1 2 3 4 ,0 6 NA _pursuant to their quality control procedures_ 3. Pr ovided timely ccsoluticn of contract 1. 2 3 4 <3 ' 6 u;t discrepancies. fdentitied ristsf prnhlacs as they occurred. 1 2 3 I 6 ttn 10. Suggested alternative approaches to prob.samrs. 1 _ 3 C) 5 6 ;IA 12. Displayed initiative to solve problems. - 1 _ " 5 4 E.. 6 UA 777 Developed realistic progress schedules, 1 2 3 5 6 NA 13. Her establish= project schedules_ I. 2 3 C% 5 6 PA 14. Provided timely resolution of warranty defects. 1 2 i 3 f , 6 PA L5. ' Was responsive to contract changes. 1 2 I 3 { 5 6 L(.'L 1.6. Provided adequate project supervision. 1 2 3 4 allo 6 PA 17. ' Obtained consent of surety for increases in 1 2 3 4 5 6 e) bonding as work-in-prO?rest lncrcaaed. I.E. Paid subconrrectors/suppliers in a timely manner. 1 - 2 3 5 1 6 1 PA 19. Provided ac_-urate and complete cost proposals 1 2 3 4 5 16 .2D including all aspects of work required for each contract change. 20. / Cooperated with Government rersonnol attar guard. 1 1 2 .3 4 f 3 l©t ;IA Z1. Has the contactor ever lanued a cure or show cafuse notice under the referenced contract? If yes, explain outcome in YES reamrrs." -22. Nou1d you award another contract Co this contractor? If not, explain in "remarks." _ no FE7-1 oVERALLEITAWAZICIN OF CONTRACTORS P FOle.fANCE. 157171-5771/57-1 Ceres Environmental Services, Inc. Page 2.5-32 UiDEFE4I= DELIVzRY ELM CONTRACTS FR COMIKFNCY W9127B-06-R-8807 GG:M1AC ING WITS+l.TIVE 1CCI} TF>-SBORNRY ROOF REPAIRS SVPFORTIhr O9ACE/r.01/D/RNOTER RES2O4VSE BERFORKVICE SURVEY FOR- �p RGMar s: `C.s ' N// elagCe. l‹ ..X. 'P(/e.' // Yr^' �e I s 4.6-ea / --/ / / /3X1 vec //1 '- Qu Z. 4z// 44.&/s . e ‘r./8/•9 ( �r,au_r . v,� !A/ /E sve s a/Picd �/ 7 /,.ruf l44 r -'i ' . ,/ ,o/a fsY /.4.1 rX e a cGU/O,4 eve/er _ ■tl/ .../ .i, d?/ Qf/.2 • 94 /li Q- 7+ j" gqcn3J'r ACC-04.4f 4;-/ .GStfv- s c i/ J ICJ /otJUd/v e /s7 � e 15K- G1Jo tJ,7 Qr.1 a ' l; °d6,7 te.il, Hsu? /fSe/vGv ellS . 11 16.5/cP�cil „c.rr - a ,• ,PTO a'1t 7; ct- END OF SECTION Ceres Environmental Services, Inc. Page 2.5-33 ,17%) r'l� COUNTY of ISJ F of WIGHT ' r 11 WCs COURTI LOUSE February 1 I,2004 RE: Letter of Recommendation for CERES Environmental Services, Inc. To Whom It May Concern: CERES Environmental is the County's contractor for the removal of storm debris from Hurricane Isabel. Through this very trying and difficult period CERES has given us exemplary service. They have been responsive to the needs that arc unique to our County, they have advised us of FEMA regulations,they have made suggestions to save the County money and most importantly they conducted their business in a professional manner. I have been most impressed by their thoroughness and flexibility. As one may well expect, during such a disaster as this hurricane, plans often go down the drain. They have in many instances put planned duties aside to respond to emergency requests without sacrificing the overall goal. I have especially enjoyed the working relationship we have had with Ken Brown, Project Superintendent and David Preus, Project Manager. I wholeheartedly recommend CERES for any job large or smalL Should the need arise 1 would not hesitate 10 hire them again. Sincerely, g Director of Public orks P.O.t3OX HO • ISLE OF WIGHT • VIRC;tNIA?"t397• (757)357-31Q1 • www.ai.ixlc-nr•wighi.va.us Ceres Environmental Services, Inc. Page 2.5-34 Marvin A.Crocker,Jr.,Mayor TOWN OF WINDSOR Town Manager Council Members 8 East Windsor Boulevard Kurt A.Falkenstein William L.Jones-Vice Mayor Post Office Box 307 Town Clerk/Treasurer H.Cecil Eley,Jr. Patricia M.Mann Carolyn H.Grimm Windsor,Virginia 23487 Kenneth N.Johnson Town Attorney James P.O'Briaat,III Established 1902 Joshua Pretlow;y1r. Victor L.Walker January 5,2004 Ceres Environmental Services 3825 85th Avenue North Brooklyn Park,Minnesota 55443 Dear Ceres Environmental: Please allow this letter to express our appreciation for your conscientious service in assisting the Town of.Windsor,Virginia with debris removal from Hurricane Isabel. We were very fortunate to have Mr. Ken Brown and Mrs. Terry Brown of your organization assist us in this endeavor. While coping with this monumental task, we found Ken and Terry to be professional, courteous,and prompt. While many out of state contractors used this opportunity to take advantage of the situation,your organization rose above the rest with superior customer service provided by the Brown's. Their commitment to progress and reliability helped make the best of a difficult task. The integrity and character of your organization can only benefit with employees such as these. 4 Once again,I would like to thank Ceres Environmental for your effort and attention to detail and would certainly offer a favorable recommendation to all those interested in your services. Sincerely, James A.Ran. • •• Assistant to the Town Manager 4 Ceres Environmental Services, Inc. Page 2.5-35 TOWN�r�� F SMITHFIELD 'The Ham Capital of the Wad" To l-so rn It May Concern: This letter is to strongly recommend Ceres Environrr nal Services, Inc. as a government contractor. Hurricane Isabel created nuai devastation in the Tcra n of Smithfield in September 2003. Ceres Environmental Services, hr.:. was contracted by the town to clean its street and seer rights sway and handle the debris cleanup. The company met Its performance deadlines and operated without injuries. The company's on-site management was highly responsive to the Town's concerns and Its workers were courteous to the public. if you have any questions,feel free to contact me at(757) 385-4200. Sincerely, William T. Hopkins, It! CZO Director of Planning Engineering & Public Works Ceres Environmental Services, Inc. Page 2.5-36 T. INDEPih Ln =IV= =TV ^TS rceascamaimzy 191276-06-x-0007 yO ING 12t;TIA^IPE (CCM) .rr.rpcatam =e ra:pm:is ump rem:Dm U59/B2mAit I P 8E_csnam PERFOENRNUE SONY= FORM A. GENERAL INFORLE12SM: Offer= moat =sheds Swat Forms, =c13.y =plated feted bv the p oje.^t own=m, and Comaaav Sae-=ni 5 2ed Rte_ CZ:awe :c^3 with their initial celets. A' rr�-1 Contractor`s Aatae: ,��°ff°.5 /'r/:vrrors. ethdreas: 1725. S )u_+ Telephone Number: /h' SO G7$- v 0 Point of Contact: �r.,Jrd O..s.,=< i • Name/Location of Prajeot.: /n wtL o^` .5„r,d.),• ,. Contractor Performed ac the O Prime Cantractor, the X Sob-Con ztor. a. RESPOND= TN-ORMATIION:T d/ Name of S WI/ta ..,.. ent:: rt. ansi s Title: fxr• eP Pl ektt, Fh4• a PC1111 liC, 14) ,.. S Address: 5 OZ Ala;a;a. ,5t. Telephone Number:er5?) 3C S-4200 Fax Number..(7E,) 3 47-°°L'a - 4rr;r'-lt. ',el . VA 234-3! i C. PACE "'Ii7.'2: Choose the number on the scale of ? to 6 that most accurately describes the contractor's performance or situation. , 1 2 1 3 1 4 1 5 I 6 -r-fa„ I Nmtiml Nose Sa"rectory {I wen' Good Exceptional tory per fin+-eau^e Performance No rem of Pe- ooanae Pe. :oraara= Performance did not meet did not meet past mat contract .met all net all most some performance requirements cm tin at contract cant:actnal contractual or the . There requirements requirements requirements. regeirenenzs. record is were stem mad a ceeded and exceeded There were There were inconclusive nimr acme to the many to the serious problem, - problems and government's government's problems and soma of a corrective benefit. benefit. the serious scr..-1on5 There were a Impalans, if contractor's eatum6, tor Taken by the far en= any, were carrec ive whit contractor pmceamm nos,ip4t,'ir. actions were ccTree.,ive wire stich the and were innff►ct.3ve. er...ion was eeziztetmerY contractor resolved in a only resolved is timely, aaxginat-lY a timely, highly effective. effective effective manner. ;mums Ceres Environmental Services, Inc. Page 2.5-37 3yp„°_ TR.r^ raMIvcsrr •Tgr CONTRA= 8R? COMMINGSb"T kn1278-06-3-0007 c rim C'2D ""*VS (CC11 TRECtEtA ROOF RSP3IIRS sUPPOB v Usacn/p2Ma/DISAS'.fl NE3.°CNSE IN XL, G ., NC, S..^, 2S, L , 2Z, A111) AL. Pi R3O, SddEvar FORM ",:ha contractor: I I I ' 1. Provided experienced managers and zopervisors 1 2 3 4 5 V 1G, with the rpcnri,p1 and arbrinintrative abilities needed to meet contract requirements. 2. Demonstrated ability to hire, maintain, and 12 2 5 4 ( 3, S Rh replace, if necessary, qualified personnel 0,/-i-ng I+ �/ the contract period. 3, Delegated authority to project managers and 1 2 3 14 5 b, NA supervisors commensurate with contract supervisors I{( requirements. 4. (Hama o f f i c e participated in solving significant 1 2 I 3 I 6 1 3 .I ca Ih lol problems. + I -5. followed approved gtinJity control plan and 1 2 3 4 j 5 ti• Rh conformed to contract spec*ications. I !f -E. Pxcrvided effective quality control and/or 1 2 3 4 5, 6 Hip inspection procedures to meet contract requirements_ 7. Corrected deficiencies in timely mnn = P- and 1 2 3 4 5 1h ..-Eusnt to their auality control, urocednres. 8. Provided timely resolution of contract 1 2 3 4 3 5, HA discrepancies. t' S. j Identified rasts/problea, as they occntred. f 1 ( 2 3 4 5 6 HIy 10. Suggested alternative approaches to problems. ( 1 2 1 3 ` 4 5/ 6 f WA 21. —misplayed initiative to salve problems. J 1 2 I 3 II 4 J tl5 I V u' NA J # , 12. Developed realistic progress schedules. 1 (l 1 2 13 4 .S 6 RA I if I 13. 4 met ester2ished project scbedules. 1 1 2 1 3 4 5, c NA 14. i Provided timely resolution of warranty defeats. 1 2 I 3 I 4 5 I yr I U7_ 15. I Was responsive to contract ceanges. 1 2 13 I ^_ 5 6�� Nn 16. Provided adequate project supervision. 1 12 1 3 14 5 1}/6f 2 17. I Ontained conger: of surety for increases in 2 12 1 3 4 15/{ 6 Rh bondinn as work--in-Progress increased. !� 1E. I said subcontractors/suonlie_s in a timely manner. j 21 2 r3 1 4 or 6 NF. �15. Provided accurate and complete cost proposals 1 1 2 I 3 ( 4 1 5 6,, NA including all aspects of work required for each (/ contract change. 20. i Cooperated with Government personnel after award. I 1 [ 2 1 5 14 ! 5 Irk 1 SG 21. Has the contractor ever issued a care or show cause notice tinder the referenced contract? If yet, e_Vnlain outcome in 11MS AD "remarks." 22 would you award anther, contract to this contractor? I AO If not, e..pla �!a in in "remarks." ` 23. UFEBnIL Elmer 2/ce= OP CONrsa=omt S P 'ORSASS. 11 12 IS It 15 IAA Ceres Environmental Services, Inc. Page 2.5-38 Th,n7-rte,- jZ-- /ISIS= =ZS Ca 1102=S ICS CCEZD3'X^° 1iSCL27E-D6-??-0007 •^11w ID'-T^7A"'IV£ ('...I' l 2123PCIRART ROM =JAMS II tPztat/DmAsavy 32SPCcstSE PEP.SORHAN= Ste° F Oct' f - . L . ter .u_ . � _ U � , ' _ L o p ._ .. U . EEC S.°CTIt 0 Ceres Environmental Services, Inc. Page 2.5-39 INDEFINITE nrr.TVZBr '..."sell CONTRACTS BUR cot CY R91276-06- 0007 CON'IRACTING Ito min±vE (cCI) 12241,0117M mop moms scrppammotna=,/ram/DxsAsnzER1725Pc6732 PERFORMANCE SURVEY FORM A. GENERAL Ir7PORMTION: Offeror moat submit Survey Forme, fully comel©ted by the project owners, and Company S ecialixed Experience farms with their initial offers. j1 Contractor's Name: Care ENI/a-6 n,n2 eK >L,a..L. 3 ?2. ,5- 'A .N ekly,�,larg.Telephone Number: J�77c) d 5'? Address; _ - / �p , ei /�Po}}int of Contact: rLrz+Y's tN Name/Location of Project: /K.0_45 C15 C I Y 2_,(30 ,LCD SI for-WI / Contractor Performed as the CZ Prime Contractor, the ❑ Sub-Contractor. E. RESPONDENT INFORMATION: NP,,,e of Respondent: Mark Lr`�1 c i-Ie .f'`� Title: J�{f-''..-fOr' Address: i 4. S(! ' MO�t!'ks A. , I Telephone Number_elQ)$7,3-75d,' Fax Number: > J 5/ - 7 5....- .0 Is • 1 C. PERFORMANCE INFORMATION: Choose the number on the scale of 1 to 6 that most accurately describes the contractor's performance or situation. 1 2 3 1 4 5 6 ' ttaaatiafac- 1 Karg nai None Sam Vary Good Zxcepr;nnn1 tory Performance Performance No record of Performanrr Performance Performance did not meet did not asset past met contract net all met all most same performance tenuiremorrts contract contract contractual contractual or the . There requirements requirements requirements. requirements. record is were some and exceeded and exceeded There were There were inconclusive minor some to the many to the serious problems, . problems and gove-cement's government's problems and some of a corrective benefit_ benefit. the serious actions There were a Problems, if contractor's nature, for taken by the few mein- any, were corrective which contractor rnhl.... nag i gi hl.. actions ware corrective were which the and were ineffective. action was satisfactory contractor resolved in e only resolved in timely, marginally a timely, highly effective. effective effective manner. manner. Ceres Environmental Services, Inc. Page 2.5-40 Imarsib ITE DMIVERY TYPE CONTRACTS FOR CCN 'GENCY W91278-06-R-0007 CONTRACTING INITIAS!IVE (C ) TEMPORARY Boor REPALTnS SQPPORTING USACH/FMIA/DIs?STEp S{ESPONSE IN 5L, GA., NC, SC, XS, LK, TX, AAM AL. R..RFON/ltlit2 SURVEY 5'O.~E The contractor: I 1. Provided experienced managers and supervisors 1 2 3 '4 5 6 NA with the terhnicrl and administrative abilities needed to meet contract requirements. 2. Demonstrated ahi1ity to�hire, maintain, and 1 -2 3 4 t5 6 NA replace, if necessary, qualified personnel during �/ the contract period. 3. ' Delegated authority to project managers and 1 2 ' 3 4 -0 6 NA j supervisors commensurate with contract requirements. . 4. Brame of.irn participated in solving significant 1 2 3 14 5 l6 l Nk local problems. �/ 5. Followed approved quality control plan and 1 2 3 4 5 6 W. conformed to contract specifications. 6. Piuvided effective quality control and/or 1 12 3 4 5 6 NA inspection procedures to meet contract requirements. r` 7. Corrected defirj,nrirts in timely manner and 1 2 3 4 V5 6 Ni. pursuant to their quality control procedures. � 8. Provided timely resolution of contract - 1 2 3 4 IS) 6 :A diacrepanoies. ill 9. Identified risks/problems as they occurred. 1 1 2 3 4 5 (6)) NA 10. Suggested alternative approaches to problems. 1 2 3 4- 5 CD NP. 11. Displayed initiative to solve problems. 1 2 3 4 SQ 6 NA 12. Developed realistic progress schedules. 1 1 2 3 4 5 '(�6J NA 13. Met estehl i abed project schedules. 1 2 3 4 - 5 t o►J NP_ 1 14. Provided timely resolution of warranty defects. 1 122 3 4 5 6 NA 15. Was responsive to contract changes. 1 2 3 .4 6 NA 16. Provided adequate project supervision. 1 ' 2 3 4 V 6 NA 17. Obtained consent of surety for increases in 1 2 3 V 5 6 HA bonding as work-in-progress increased. r 18. Paid subcnnt.ractors/suppliers in a rie y manner. l 2 3 ( 5 6 �_ NA 19. Provided accurate and complete cost proposals I 1 2 3 5 6 111 including all aspects of work: required for each lI contract change. � 20. Cooperated with Government personnel after award. I i_ 12 1 3 d '✓ 6 NA 21. Was the contractor ever issued a care or show cause notice under the referenced contract? If yes, explain outcome in YES 0 "remarks." . 22. Would you award another contract to this contractor? If not, explain in "remarks." YES NO 23. [OVERALL EVALUATION OF CCNTRACtOR S PERFORHA..R. 11 12 13 14 015 1 Ceres Environmental Services, Inc. Page 2.5-41 nintrINI DBLIVL'RX TYPE CC wnacTa Fon CCiNTINCENC::" 10127a-05-R-0007 cotszro TD C ri teXATxve (cCI} 7524POR1 ROMP RSPAXRZ SIIPPOt rfl1.: 1757 /PDAsaDrcncrrR RESPONSE PERFOref NCE SURVEY FORM A. GENERAL INFORDATION: Oftaror must cobalt Survey Forma, (ally oampleted by the project owners, and Company Specialized Experience forma with their initial offers. � I Contractor's Name: t-/�_.=re.5 �—n ki,.fd✓Lin. o, Address: l u Z S r 61V-74,4,c, 4 Telephone Number: 7 g -,"?..5 -riLU -- , Point of Contact: Name/Location of Project: . ,r,- Cirj ('f,„11f /.r /1,2, r - � Contractor Performed an the (P=ine Contractor, the 0 Sob-Contractor. H. RESPONDENT INFORMATION: Name of Rcapondent: Ls/..51 Title- QPS p■0/..J'tl..Sa Address: 2 2 1`' c.... . s 9 "P A . Telephone Number: 4 Y—,-,fil-Z. '1.r . - ' Fax lhunher:/,AV.,-'pc/- 2,T-4Z- ----- __ C. PERFORMANCE INFOMAATIDN: Choose the number on the scale of 1 to 6 that most accurately describes the contractor's performance or situation. 1 I 2 f 3 4 i 5 I (6J IIne tintec- 1-Mminal i None aatisfxceory+I Vary Good Ezcaptionel tory Performance Performance No record of Performance Performance Performance did not meet did not meat pant met contract met all met all moat some: performance requiremonts contract contract contractual contractual or the . There requirements requirements requirements. requirements. record in were some and exceeded and exceeded There were There were inconclusive minor saw to the many to the serious problems, . problems and government's government'a problems and some of a cnrrictive benefit. benefit. the serious actions There were a Problems, it contractor's nature, for taken by the is. min= any, rare corrective which contractor problem, noQa-d-O hln actions were corrective were which the and were ineffective. action was satisfactory contractor resolved in a only - resolved in timely, marginally a timely, highly affective. effective effective reawter. manner. Ceres Environmental Services, Inc. Page 2.5-42 23433331114ITE DIMIVERT TYPE CONTRACTS PM coumrscztrzy w91276-06-R-0007 CONTRACTING INITIATIVE (CCI) TEMPORARY ROOF REPAIRS SUPFOUrr14G trArr/FEA/AISASTSR RESPCeon DC LL, CA, NC, SC, 135, LA, TX, AND AL. Mall-MAN= EMMY FORH 17he contractor: 1. Provided exper ienced =mangers and supervisors 1 2 ( 3 4 5 W' MA with the technical and administrative abilities needed to meet contract requirementa. 2. Demonstrated ability tc hire, maintain, and 1 ( 2 3 1 4 5 6 replace, if necessary, qunlirico personnel during the contract period. 3. Delegated authority to project managera and 1 1 12 3 I 4 5 &) 1A supervisors commensurate with contract requirements. _ 4. Noma o participated ffice paicipated in solving significant 1 2 3 4 5 NA local problems. 5. Followed approved quality control plan and 1 2 3 4 5 NA conformed to contract specifications. 6. Provided effective quality control and/or 1 2 3 4 5 0 1A inspection procedures to meet contract readtrements. � f 7. Corrected deficiencies in timely manner and 1 - 2 3 4 5 V NA pursuant to thoir cuality control procedures. B. Provided timely resolution of contract 1 2 3 4 5 , b�" N1 discrepancies. 9. identified rinks/problems as they occurred. 1 2 3 14 5 6 8 10. Suggested alternative approaches to problems. 1 2 3 4 5 67 HA -11. Displayed initiative to solve problems. 1 2 3 4 5 -( NA ' 12. Developed realistic progress schedules. 1 2 3 4 5 lJ NA L3. het eatehlisbed project echeoulen. 1 2 3 4 5 `iJ fA 14. Provided timely resolution of warranty defects. 11 2 3 4 5 6 LfNl ' 15. Was responsive to contract changes. 1 2 3 4 5 t,A 16. Ptavided adequate project supervision. 1 2 3 4 5 V HA 17. Obtained consent or surety for increases la 1 2 3 4 5 6 2R bondino as wort-in-progress increased. 16. Paid subcontractors/suppliers in a timely manner. 1 2 3 4 5 i p1__� NA 19. Provided accurate and complete coat proposals 1 2 3 4 5 ` NA all aspects of work required for each contract chance. _20. Cooperated with Govn_=11ant personnel attar award. 1 2 J 9 1 4 15 )6)1 RA 21. Was the contractor ever maned a cure or show cause notice under the referenced contract? If yes, explain outcome in Yrs o "rercrh.. 22. Mould you award another contract to this contractor? � '� If not, explain in "remarks." ( YFS> NO 1 23. I EVAIA:17=4 oP CONTRACT0R'S 11 12 13 14 15 Iffip I Ceres Environmental Services, Inc. Page 2.5-43 nRIMMECTE 13:MIVERY 'TYPE =MN=s FOR ,= N97.270-06-A-0007 MNG INIMATIVE (C.^2) 'TONFO iARY ROO?IMAZIRS SUPPOFta^NG 1 SAccfral.9+IQZSASTBR BYSPQbi8E PER'oRMAIM SURVEY FORH 34CCIS sAgij - p r.zkn r k 4�,�� 5 i a elm. rs& J;scA 147_ 1.4.44Z •r e. ate_/� AY END OF SECTION Ceres Environmental Services, Inc. Page 2.5-44 rfr =Matt I= c im, ts.:te rm COPC'1»" N91_78-06-i'-000 f morsan-pax bcr_rATsaE MCI) TVOIWOMX t=e' R=17MIX varromi= es=rnicsaanruktmftxwm zf..ss> era scar Rosa: Y.... =loam= r omHaT'14W: a.".tar_-�or =not egbait St=wgry mace, cu21.'mr completed by tJh.�e, project nanare, and Ccapau apeciu1taed Reps.-aoza tome with their xzitie1 cetera. � con t rector e c Name: L`C.4i r s FIJ2 r.• u.et'7Cl'r..'%''i r� Addroas: Telephony Numhor. `f 1'S' Z7, t fS`f/d>"f f1`` ,A,5s i- paint of Contact: Namo/Location of Project: y, /J / r✓ y e ff Contactor PorroaMed to the L�"Pri-a Contractor, tht D f Coa......y,.o_. Z•. PxSPOKDKUT TNPORN Cf' : Name a° Reapvntleat: '0-1-- r/ 2ttles •mot .!f*f'',[ /✓• Mc:oar: /1/ / ? -- Telephone %mbar:4CU—%' - 91-4.-3 7 .. . e sax Number: ✓ •-- '7.,:,-.4- & n �- e -- 4. .i. . c, y»t,•pmmuce cte: Chance the number an the scale, of 2 to 6 that moat accurately aescrlbct the contractor's per ormanao or situation. 1 2 1 3 I c I `- 6 {I ono ►mz�nol 1 ham I e `a`aeroS ptional spry _ brtob7a,'1ca: Norm:man= I No retzorG or Performance tarlormance FTz:rationet did not meet did nal: paat ' past eat contract mat 611 net all most some performance requitemonte =treat contract contractual contractual or the . There 1:IIC.7l&7:frPt4 require:taw= xeauireaantz. reguirceett. record is werE sent and exceedvJ and exceeded TRere ware There ware inc nziuzi've moor scam to the MOW to the notices Problems, • pogo/was and par. mant'e oc =cment,s problems and solar of a mrra=tiee benefit. benefit. the aarien: =tacos There ware a 'rainbow is contzzrta 's nature, for taken by the toil sine- any vane Cat=.17e Will ah eoII::a ate_ m„, sweglietble ac:l one mere corrective Warr which ch the and ware inafettive. action Wan satisfactory contractor resolved in a ntoly resolved in tiacly, marginally a timely, highly er ective. a«tective effective 1'aahnar. Manner. Ceres Environmental Services, Inc. Page 2.5-45 =Mann v=zawnr tea =Intim= run ccelIYYit :' 1:1127p-ob-N-DO07 ccia R"rimn, jt11S.--riv (G^••t) ' T ICCr f4:U4fl D aVP2 Q/CII/Y12$sfrais .i'= ItaVOWer IF 17,, 4z., NZ, 8.:, NM, a.l., .7., RbIP 144. Ina aont.^oetos: 1 I .44I ] 1. erouicaC experzaccon raanagess end auperriftra 1 II 12 1 3 S 5 sr w with rhrt.': technical and nit ei attativa abi:.it..e3 nodded nodd to Meet contract reavlramenta. J. replace, :a6 a• lay , nal/ nd1pta3O and .� 1 I i IBM replace, if nacaas�•�y, guxli�laa personnel during the contract period. de .*area authority to project DIUMOOrt any j 1 2 3 4 s aupervicar: coomanaurote with tcntteot regVir r q,Lf.r 1fltc. 4. bona c-rloo pertlar.peted in calving aiQ:L_� .: Mut cc : 1 1 .+ c Ake I NA local orobletns. 5. followed approvoc quality control plan and 1 3 1 2 1 3 4 1 5 iii, -/fh contornad to contract Baecltic«-tiona. E. Prav104rd oftact:.rc goa.lity control and/o: 1 2 S i J Nf, inspect:at pcocic Ares to meet contract LYt Gti lr'Q111e1L•"..'J<. illCarratted oarzalancleb in timely /earner Bea 11 c i 4 4 MUM •uraueat to that. aun.Itty control procedures. I 6. 'roviden rim recolutlof of centred ! 1 1 tiearaconciec. 5. ( Idttt1Y1ed rione/p of retc as ;hey o�..ArreC. U 1O. I suggested a1LC:netvrn apprOecnea to pleb ems. I 3 N IN 1T. tereiapei mallet= progreat achneules. 1 INIUMEGNI ' 13, Xe: eateullonec ptu3ecz acnoauanc. z 5 e 6 `I NA Ic. I rrovlden tonal ' znaolu:lon cl warranty detect:. I 1 2 MinItarilal 15. as weapoaai'►t to contract thangar. 1 9 1 MIN 16. rroviaae adicuatt projoor superviaccc. l 1 2 S i t 5 •a( Na ,. pbtalned ccnaant or aurae.y for rncranacs in 1 1 1 2 ) 5 1 9 b Wi 1 btn in>y as work- .roarena increased. 16. I Pn:G nuocnotraCtorzr a •••11GZ'K In b timely manner. I I i t .301j10110100 38. YroYadad accurate ,one co:plate coat propoan a t 1 2 1 I < 114m b 1 incicding all acptcto o. Writ: :ogu:.red for each {lk contract chinos. '0. Ooacordted with cevaturncS't` tovaoanal after award. 1 2 2 1 3 •I 4 r 1 1. I NA 21. Mac tho carrraetor ever 1asLLC4 L eurt or rnoa canal notice under the rafasanaad cortrav"t? I: yet, nnploin outcome in Z_ (HO "rrmrarlcc." I 23. w. 6 you ewer• another contract to taus contractor: If net. oolain in -zoacarho.^ AMIIIHNI 2z. t1 urisZ.L laymen cto r ca.' •Zt...•S PST7!'D1 12 12 i3 16 -6 . Ceres Environmental Services, Inc. Page 2.5-46 =MX= =TM= E =W L TWt MOI:2352f= @�..lI—OF-F•DOQ? Oomasi4"aXl 7]L'MA rir f=11 MOW 1=1Attct Rcmnrkp:‘t-Ve-G-C_ r. J olord V. , Ceres Environmental Services, Inc. Page 2.5-47 • City of Atlanta t3 2-27-01 DAVID PREUS CERES ENVIRONMENTAL oNMENTAL 3025 f1524 AVE.NORTH HROOYLYN PARK,MN 55443 I WOULD LIKE TO TAKE THIS OPPORTUNITY TO SAY THAT'13:11.:QTY OP ATLANTA WAS YEY PLEASID WITH I =VICE TEAT WE P.ECEIVM FROM YOUR COMPANY. THE WORK WAS DONE VERY EFr7CIEHTLY AND COMPL 1E!)AHEAD OF SCHEDULE. TEE tIPLOYIMS OF CEE'S HANDLED EACE PROBLEM&Sli t1ATTON Iiti A'IMMYMA'l rR, I WOULD HJCIEt.YRECOh' D YOUR COMPANY TO OTHERS N NEB OF YOUR SERVICES SINCE_L,Y, MIKE AERENS MTV MANAGE AHijn P.O.Box 669•310 N.Louise Street (903)796-2192 Atlanta.Texas 75551-0669 FAX(903)-796-5833 emelt:ATLANTAT=_X@ADLCOM Ceres Environmental Services, Inc. Page 2.5-48 B avers Bend Resor Park MIMS r•,;cr trr�Golf Corm n= - PARES.Awns&Goat &an L6tkza,PZIJ.Pr6 itarie Ras:,Loth Aiscr Terry'Maar Rrsa-t Fart Alimrrr E1ey 22, 2t fl To Whom :Et 2-!ay Concern: Carl Tong, subcontractor di C?1t rvionmsntal Int., periormed tree :rimming and twee remova2 in Beavers 3enrl Resort es e result of the ice storm which occurred in 3Deemmhp. of 2000. His work was pcoiessionel and'of am outstanding quality. Be was milling to coordinate his zvanY ediar:s in =junction with the pack oaerations and vest guess. Eis willingness to work long boars and complete the job in a timely manner was very com ndehle. Be and bi.s work craw were persnnphle and able to get e1ang with the perk maintenance s.eff. Based upon his job perto_rmenne end.oue.Li::y, I wohld hsghly re aariend him !or similar work, both h privatte erd commercial, in the Erma. Respect it2ly, /} 907\-- in Miller, Pr:k Manager Beavers Bend Besort Bar P.O.Bo;ID a Brol:ea:Bow,Otdabtrmn.472 - .ZE knurl..F-maliirabcant 4..' -r3DD • i.inn 1-430C-C.:--M4 •Isart?'ar,:F:=58.1=-4.44-6689 GoITCot`re i e2_abant OW-494-6456 Golf Canna_7�5,1(-494•6660 n Ceres Environmental Services, Inc. Page 2.5-49 w.. Q?A RTMx OF THE ARMY vys1,� .1.A..YSONVIL!=DISTte ICT CORE s OF 31GINCS 50. -4- P P.O 90X49711 JACYSONVIL'_,ROR9]A 3"'2-0079 R?LY TD V APR 2 8 19° .:.,fie TMN o' C=T, r_r_ on-C =_:sans•D_:-ision Contract RdministratIve Section Ceres 3nvir_mman_ai Services 3E25 E5' kvanue Brooklyn Park_, MN 555443 Gentlemen: n=ceierce ycar .:on_rac= No. ^A^.?1'-99-0-9912, Hurricane _enroe - Tenperary Roofing Mission, Task Order Number 0001. Zones 3, and 7; Task Order Number 0002, Zones 1, o, and 71 Task Order Number 0003, Zone 7; Taek Order Number 0004, Zone 5; Task Order Number 00005, Zona 3; Task Order Number 0009, .Zone 3; Task Order Humber 0010, Zoneo;and Or••=e= Number 0011, Zone 6, Puerto Rico: Based on your performance on the subject contract, Mr. Jose M. Doeedo, Area Engineer, he.s recommended an overall above average razing. 3 fully concur with his ecaivation. Thank you for a job well done. : encourage your continued participation on future U.S. Army Ccp3 of Engineers projects. Enrlcsad are copies of the performan_e eveluatio;,s for your f.t<le. Sincerely, Ef Rundle Y Contracting Officer En-!osu ee Ceres Environmental Services, Inc. Page 2.5-50 I 1 COT M= Ut ER iTSB QEb2EBCE EVALUATION n.o.: 0001 N687?-99-D-o09 MT,: 0001 i2. CUBS MEER (c0E5T.ECTION) SIC: 1629 I 0606192E5 1W0470T: Be=ire to=calm Parr 111 •EvaluariDn d. ; m -Ilcernti ea revere: MC I - =°g. alL1:1 •,• DAM 3. TYPE OF EQUATION (I. anal 1r4. T�};I2iA'�'c'3 Fas DFAIl12 1PTran ELI=pccerca9e 1002) I .7. , FlItk I� MERCED 1 S. CDTIIY�.ZDP^ . 04.Ae-.r•.adZ Cass) I o.z. ?e-D3'IT }RTSOD CX one) r*Ka?S . 4d,.1llN!?Et Svv'=s, INC. 3E25 - E :.YMEQ& MEL= 1-2.71 E.ALED EID E-1 EsonuD BR O!43 PARE 6.b. TYPE OF CONTRACT I I one) FIEF FIYag PRICE j , CCET ElwnnaKrr TOTER)6F T) Inf. 10 7. CP.IPTION MD LOCATION OF NORF. MAC DBMOLITIO$ OgaTIM.ACT Demolition of Bladg 311 3rd and D St, EA_ Fl Ce tzo 52243 8. TYPE AND _.T.CENT OF SEC ONTR rig g.. .ty Control IlaTlagement - .034 :u=art & Asbestos Abatement - 3334 . Thuckipg of Construction Debris - .05t Electrical -.014 • c. AWAIT OF BASIC I h. T01AL AHEJINT OF c.. LIQUIDATED d. HET/AUDIT PAID 9. FISCAL DA!--A'' =TRACT IDDIFICATIODE I WAGES ASS I CfIIflRACTOP. E 389,622.00is 0.00 5 0.0015 0.00 sr DATE OF AWARD b. DI1OIHAL COWTRACT c.. RE"V15= RDITRACT d. DAT-c max 10. SIGNIFICANT Gk4'LET1EJ DATE CWPLETIDD DATE ACTED DATES 01/31/00 05/10/00 05/04/00 05/04/00 'Tarr It - ?5210PIT.)iti.^ mrkzar,,== Or CONTR1^'O 111. 0VM1 T_T• RATING II a1ULuy:._ate b��1^ CUTETARDIRO p1 A3DIF_AVER/! I RATISFACTOZT 1 WOtGIHAI �I i,sirx FAC[IDii y 1 1 I laI>,� on rnea) 12. EVALTIATED HY a.OAL�,A I =1 A..- .=r.^iaa=,tea Code) b. TF.x: E S EWER ODd>m Ara Coed M., CENTRO n c]z ;1760) 339-3409 7,,,,, r,•eeR-Race C. NAME AND TITLE a. 53 e.,: I •a 'n e. MIT. c 5s r_ Te-;.,,iCL iI . � r� 08/31/0D 1.3. EVALUATICIU REVIFRED BY �d / • • a. ORGA i7ATI ICI (1+aa:aee 1,81=1 ie• Z:7 CRC:)) 5a. THE 'CAE 5111ASg?0=tc3_exa Cocci PAICT r7, CETITP.D Its±-"CT;1760) 339-3:28 1 n,rrn.n”.9sa-842B NA.-. AND TIME l L'y/3I rat ai a / • ° ' DELT ^c i L-Z EIi , lX I) I ✓ j/ I• 08/31/00/31/0 0 Ceres Environmental Services, Inc. Page 2.5-51 • • • = - aV7,•131=1g DT PLEPQaa112:7—, =:1 'TS "H/A• NOT AWPUCAELE 0=WTSTASOlO =AOYT AVM. s=sAnsFA-Tai 9..=HAICIMAL U=uwTISFA_'rclT f 1S. OILILITT COMMA I H/A 10 I A I s I II TI III. EFF-WCTItt21ESS IL I1A11A+I0H0i i11//. 0 1 A I 01 L ; 0 J i L. =UM 0? KBOUYSSTP 1 I XI I r 1 I A. COOFUATI ON Alm P.FSPOYSIYrtcss I I Xi I I I 'C... AOEDUACT OF THE coo PLAT I I :Li 1 I I Alt. MAx asrei T OF P--4SstET/ I I XI I I . It9IE77TAT¢OF 1'E COC I i I I I (c. Cda 3���Aco 0 TEfl 1:F 1 I 1 I I IIIZ]1 ITATTOY 1 2'I I I I f c_ ADELUACT OF 51T=aE M-tt I 1..; 1 1 1 e_ SISLAE G RATEHI IS ) Y I I r i I j a. c.-r--4-0-TL. IVcat:3 OF JOB-SITE I � !s. AOEWAC� OF HATERIAIS I "ZI I I I. 1 1 s8�hslai I lclc. AoE2DALT OF sUBiliTTALS I I I XI I I 't. C01A•LIAICE 011111 LAYS AMA HMI I I I I . MEDIAT OF cc TESTIai 1 I II I 1 I I F^2n4TIOOO I;. ADESIUCT OF AS-IUI LTC I I XI I I I I P. Flo.r I OHAI Con= I I MI I I I InEA IFIoArATIOY Of I 41 I 1 I I A. 5 issi.E rZ 11 I I DEFT CIaT UQTC ID A T11c.Y I -I I I I I I. ATION OF I ( -XI I I I IH Z AYY 117. TIHOY?aFDAHAUOE I I I I I I 10. PAIPLIAIl 111Tn Lace I I I I I I a. AOECUACY of IYITIAL MOMS I I I XI I I I =WARM A. coirIELTl1t1 OF NOTED oEFICIEDCIa1 X I I I I I 'b./1178ESIBM 7O Amara I I x I I I I lb. ALO �f1T r0D T C2O.-lir I 1 z] I I I c. EE5121.1ITIa of OFLATL I I XI I I I r_ coltnIAOCE MITI LAKE Lim d. S1nHIISTCHL OF 00211000 I I I I I I AHD 9=T0II ATUOIS UM SPECIFIC �` WLIYOEYTATIOLI I I AT1ln1Ia TO TIE DAtt5-0ACW _ AI"Ala?®000110910070 o. CRIPLS 301 Or P1aFCla.lsT I I I I I 119. CWPU tall SAFOTT I I I I I 079(0 F. sEolisoco IF UPDATED AID) I ( I IL. AO0•OUACT OF SAFOOTY PLAY I XI I 00111000 PS 2E+^• ! J J xi b. I1s1113ENTAT70a of sAFETY PLAN I XI lc. WRUYTT EEsPOUS I XI I I I (o. Cou.,�019 aP NOTED U X sIC70000 I I I I I ZO. 091Am tar- of taaaasrarary owsaativr c mown.. Qthar carmen.we oamool. 14nnida cas casaitva =aril':e14no ar 'Hasa a It+tfY alp...... r... Tharp a rra rattan in mdlcars wail o sisr caraat4ip atfias in daramrly ex.rtrrc is I'm= -Wry. 0.7xin 1•an cwaraa 31roci.IF naad•dj axtlans the fivamt contractor we've'worked with. TI`veryorne from the ma;n. ot: -cir dawn to tit..one and Div laborer was very pratessi.olga]., co-anerative, ?orient exnedi.ta.Inls, -and rehlly a great aleasure to n� with. Melissa MMcIn IIid an nutstanrLe -lob a"s the Qr1?l i ty Control Menagtrr. g.._ ar- ann. neari ao Cls the wo=nt ana events were ex-avlary and ttlec"---'hely..ems^the type ■02 Qua 1 ty Cant-n3 oc=TTTrtation "squired by the Naval r-1 1 a.t.ies kng ree+tnn 1 Ceres Environmental Services, Inc. Page 2.5-52 City of Pearland RFP#0917-62 Debris Management Services 2.6 Size of Staff and Office Ceres Environmental Services, Inc. has 325 employees, more than 60 of whom are professional staff. Many of our staff hold degrees in areas such as Structural and Civil Engineering, Business Administration, Forestry, Geology, Science, and Accounting. As part of the Company's dedication to quality and safety, many of Ceres' management staff are U.S. Army Corps of Engineers-certified in Construction Quality Management; are FEMA-certified in NIMS;are Red Cross-certified in first aid;and have completed OSHA's 40-hour safety training course. Ceres' management has worked extensively on FEMA-reimbursed contracts, and has demonstrated its ability to respond to large-scale events. For a list of the management team assigned to Pearland, see proposal Section 4.1, Key Staff. The primary mobilization and contract administration headquarters for this project will be our Houston, Texas office. Equipment and personnel will be mobilized from the other offices seen as required. Ceres Environmental Services 3825 85th Avenue North iv Brooklyn Park,Minnesota 1 1 4,... f A' 11 a 9945 Windfem Road Ceres Environmental Services Houston,Texas • 20 acre Equipment and Mulch Facility 6968 Professional Parkway East Sarasota, Florida Ili" fi (-I ?-` yirt( ,- • Ceres' multiple locations ensure that, even if an event affects our Texas location, other offices will swiftly take over to meet the needs of the City. Ceres also has servers storing company documents in multiple locations throughout the country. If one server is lost in an event the data will not be lost, and will not prevent Ceres from performing any work for any of its clients. C Tab 2 Offeror's Experience,Qualifications and Capacity Section 6 Size of Staff and Office Page 2.6-1 City of Pearland RFP#0917-62 Debris Management Services 2.7 Equipment List Ceres Environmental Services, Inc. owns more than 500 pieces of its own disaster response equipment with substantially more additional equipment available through our subcontractors. In our 2005 response for the USACE on Hurricane Katrina, Ceres provided more than 7,847 certified placarded vehicles and supporting loading equipment for an 11-parish region in Louisiana. Ceres-owned equipment augments our subcontractors' equipment and provides additional flexibility, direct management control, and higher levels of customer responsiveness and satisfaction. Company equipment (leased and owned) and personnel allow Ceres to respond to a disaster regardless of the immediate availability of subcontractors. On a 2002 storm debris project for Kansas City, MO, Ceres provided more than 500 pieces of equipment for a project requiring completion of the first pass within 16 days of contract award (the first pass required hauling over 500,000 cubic yards). Ceres successfully met the 16 day first pass deadline and the City Project Manager won an award for his outstanding disaster response performance. Ceres owns all of the equipment needed for supporting its own personnel in the field, including: mobile living quarters, food supply, large potable water supply tanks and large septic storage systems. These systems save valuable management time in responding to higher category storms. Ceres also has these same systems to provide project-wide support including for Government personnel. Ceres owns self- contained office trailers including satellite internet connections and satellite phones. Through our established vendor supply chain we can provide rental satellite phone service to our clients. Ceres employs support personnel to maintain owned and leased equipment. Support personnel include (but are not limited to)mechanic helpers, master mechanics,asset/logistics managers and clerical support. Our field support personnel are supplied with mobile service vehicles and parts storage containers that can be strategically located to maximize our effectiveness. In order to keep our fleet in the field we maintain operational records on all equipment leased or owned.Those records are part of an automated preventative maintenance system that includes service records, repair history, spare parts inventory, technical manuals and electronic document capture. Category Owned Description Light Truck 33 Pickup Trucks,1/2&'/,Ton Size Service Truck 6 Mechanic&Oiler Trucks Self Loader Truck 7 Straight Trucks with Grapple Loader Bucket Truck 1 Arbor Truck with Boom Straight Truck 8 Flatbed,Dump&Roll Off Trucks Semi Tractor 45 Tandem&Tri Axle Tractors Utility Trailer 9 Car Hauler&Service Trailers Dump Trailer 18 Dump Trailers Walking Floor Trailer 9 48'Self Unloading Debris Trailers Tag Trailer 7 40K#Tag Along Trailer for Self Loader Support Lowboy Trailer 2 Heavy Equipment Hauler Trailers Debris Container 18 Assorted Roll Off Containers ISO Storage Container 49 Portable Shipping/Storage Containers Inspection Tower 2 Portable Traffic Inspection Tower Portable Office 5 Portable Self Contained Office Portable Berthing(RN) 10 Assorted berthing to house and sleep crew Wheel Loader 17 Assorted Wheel Loaders with Bucket and/or Grapple Backhoe Loader 2 Wheel Backhoe Loaders Skidsteer Loader 8 Assorted Wheel or Track Skidsteer Loaders Swinger Loader 3 Swinger Loader with Bucket and/or Grapple Hydraulic Excavator 18 Assorted Tracked Excavators with Bucket and/or Grapple Hydraulic Amphibious Excavator 1 Pontoon Flotation Excavator with 50'Reach Hydraulic Demolition Excavator 2 High Reach Demolition Units Tracked Dozer 14 Assorted Dozers Straight Blade or 6 Way Blade Self Propelled Sweeper 2 _Wet/Dry Sweeper Tab 2 Offeror's Experience, Qualifications and Capacity ERE ''' Section 7 Equipment List C.NJ�PC,IMENt Page 2.7-1 City of Pearland RFP#0917-62 Debris Management Services Category Owned Description Tub Grinder 4 Assorted Sized Tub Grinder for Vegetative Reduction Horizontal Grinder 2 1 Track Mounted and 1 Trailer Mounted Grinder Crusher,Jaw Style 2 1 Track mounted crusher unit and 1 skid mounted Portable Screening Machine 7 Assorted Screening Units for Soils and Aggregates Portable Material Density Separator 1 Water bath Unit for Separating Materials Light Plant 5 Assorted 4 Lamp Light Plants,2 with 20KW Generator Air Curtain 2 Portable Air Curtain Incinerator Set Water Pump 8 Portable Water Pumps Sizing from 3"—6" Generator Set 12 Assorted Generators Sizing from 6KW to 240KW Assorted Attachments 285 Buckets, Grapples, Blades, Shears etc...for equipment support Marine Skimmer Vessel 6 Work Vessel Outfitted for Harbor Cleaning of Debris and Contaminants Marine Cleaning Equipment 1 Self-powered Beach Cleaner We recognize that subcontractors are crucial to our ultimate success in a major event. Below is a sampling of important equipment available through subcontractors: Type of Equipment Quantity Air Curtain Burner 585 Bucket Trucks 1,136 Concrete/Rock Crushers 54 Excavator 3,356 Knuckleboom-Prentice-Style-Self-Loader 5,219 Roll Off Trucks 3,955 Skid Steer 7,439 Skid Steer with/Grapple 9,001 Tractor-Trailer End Dump 11,872 Tractor-Trailer Live Bottom 4,078 Truck-Dump-Single Axle 7,973 Truck-Dump-Tandem Axle 15,358 WheelLoader-FrontEnd-4Yard 6.092 C ERES Tab 2 Offeror's Experience, Qualifications Capacity Secction n 7 7 Eququipment t List E,,,. Page 2.7-2 City of Pearland RFP#0917-62 Debris Management Services 2.8 Knowledge of Environmental Requirements Ceres Environmental Services, Inc. brings Pearland a wealth of environmental experience and current environmental knowledge. The list of past experience included elsewhere in our proposal includes many activities that require knowledge of proper environmental practices and their practical application. Our wide experience with the U.S. Army Corps of Engineers and especially our "Outstanding" evaluation for work accomplished following Hurricane Katrina is our strongest environmental recommendation. The sections below describe aspects of our experience in specialized areas of disaster recovery. Demolition of Condemned Structures Ceres has been contracted to provide demolition services as a result of floods, hurricanes and tornados. This generally will include inspections prior to commencing work to identify environmental hazards such as asbestos, underground storage tanks for petroleum products or human wastes, utility disconnects and any other environmental hazards that might be presented by a particular site location and weather conditions. Hazardous Waste Collection, Storage, and Disposal Household Hazardous Waste must be picked up separately from all other debris in the ROW. The HHW must be segregated in a lined containment area at each temporary disposal site and disposed of at a properly licensed facility. Ceres encounters HHW at almost all of its jobs. Dead Animal Carcasses When required, carcasses of dead livestock, poultry, and large animals are removed by Ceres. FEMA reimbursement is contingent on the determination by the County that they represent an imminent and significant threat to public health and safety. The carcasses are removed to the DMS and/or a final disposition site approved by the County. Freon Recovery When white goods are collected that contain Freon, Ceres removes them from the ROW and hauls them to a DMS where they will are segregated until the Freon is removed by a licensed worker. Once the Freon is removed the white goods are scrap metal and can be handled accordingly. River and Canal Debris Removal Ceres has experience in clearing river, streams waterways and canals following Katrina in Louisiana. Several of Ceres' subcontractors are specialists in waterway activity including debris removal. Wet soil conditions and mud will cause problems for wheeled vehicles, making low ground pressure equipment a necessity to minimize disturbance of soil and vegetation. Heavy rainfall, especially following high wind conditions, may cause waterways and canals to become clogged with vegetative and other debris. Logjams must be removed so that future rainfall does not contribute to more flooding, and to promote unimpeded water drainage of any existing flood situation. Existing debris piles near waterways and canals should be removed on a priority basis, so that if additional rain occurs the debris will not float into the drainage system and cause further problems. Site Restoration Ceres ensures that any and all sites, whether used for temporary debris storage and reduction, equipment staging, or that were disturbed during debris removal operations, will be returned to pre-storm conditions or better. Restoration of the disturbed, staging, and access areas will be accomplished using high-grade fill dirt graded to specifications and topped by sodding, seeding and/or hydroseeding. All slopes steeper than 3 to 1 will also receive erosion control blankets. The operations plan in proposal Section 3.2, Understanding of the Scope of Services has an extensive section on the environmental issues surrounding the establishment, operation and restoration of Debris Management Sites as well as those involved in the collection of debris from the right of way. ERE Tab 2 Offeror's Experience, Qualifications and Capacity C Section 8 Knowledge of Environmental Requirements �• ..... ,�. :,. Page 2.8-1 City of Pearland RFP#0917-62 Debris Management Services Environmental Protection Plan Overview An Environmental Protection Plan has been developed in relation to work procedures planned and anticipated for Debris Management Services for the City of Pearland.The purpose of this plan is to describe those measures and procedures that will be implemented throughout the course of this project in an effort to protect the environment and preserve the natural resources within Pearland. This project involves the establishment of Debris Management Sites(DMSs), grading, and restoration. It is anticipated that DMSs will require the disturbance of areas greater than (1) one acre. The Project Site Superintendent has authority and responsibility to ensure the requirements of this plan are implemented throughout the duration of this project. Site Information Drawings and sketches will be produced upon identification of the DMSs and will contain drainage patterns, approximate slope after major grading activities, areas of soil disturbance, outline of areas that are not to be disturbed, location of all major structural and non-structural controls, location of expected stabilization practices,wetlands and surface waters,and locations where storm-water may discharge to a surface water, excavation areas, haul roads, storage areas, sanitation facility locations, stockpile, segregation, and processing. Ceres will use a stabilized gravel construction entrance to minimize mud transported onto paved public roads, and a water trailer could be utilized during dry conditions to minimize dust. In addition, the nearby paved public roads will be inspected daily for mud or sediment runoff and be kept clean. Outgoing Material Trucks will be covered with a tarpaulin. Additional Traffic control procedures will be utilized for this project as necessary. Prior to site activities, the designated work area will be marked and all personnel informed of the work zone limits. Activities will not be permitted outside the work zone to minimize impact to the surrounding area. Flags, tape or other visible means will be used to mark the boundaries of the work zone. Markers will be placed no more than 500 feet apart. Protection of Natural Resources Photographs of the work site will be taken prior to initiation of any work activities as part of the Pre- construction Survey to document existing conditions. Historical items, such as markers, and natural resources, such as trees, shrubs or other landscape features that exist with the boundaries of the work zone, will be protected to the maximum extent possible by means of guards, fencing, earthen berms, or other measures to establish a boundary around that resource. Any areas that are inadvertently damaged during the course of this work will be restored to an equivalent condition prior to or at completion of the project. Replacement materials will be approved by the Contract Manager prior to purchase and installation. Select trees within the work limits may require removal for truck access, and grading operation for site features. Ceres personnel will mark the trees selected for removal and obtain approval of the contract officer obtained prior to actual removal. Removed trees will be recycled or reduced. Debris/Product will be properly disposed. Any chemicals used in conjunction with this project, and any waste materials, will be properly stored and managed to protect against accidental spillage, leaks, ruptures, or similar incidents that could result in release of the material to the ground, drainage areas, or bodies of water. Storage areas outside of those provided within construction vehicles will be approved by the Contract Manager prior to establishment. Appropriate spill clean up materials will be available at the site at all times and all crew members advised of proper spill clean up procedures and waste disposal requirements. An inventory will be maintained at the project site of the types and quantities of materials brought on site, estimated usage, disposal quantities, and remaining inventory at the completion of the project. This information will be available to the Contract Manager upon request. Work methods will be applied during the course of this project that will minimize impact to the air, soils, surface and ground waters, and surrounding environment. Equipment will be inspected daily and periodically for evidence of leaks or other maintenance problems; such problems will be corrected immediately to minimize the potential release of materials into the environment. Work activities will be completed to minimize turbidity and potential impact to water quality and aquatic life. Existing topsoil and ERE Tab 2 Offeror's Experience,Qualifications and Capacity Section 8 Knowledge of Environmental Requirements C: r: Page 2.8-2 City of Pearland RFP#0917-62 Debris Management Services sub soils will be minimized to the potential for storm water runoff and sediment runoff. Topsoil will be applied as soon as possible following delivery and final restoration completed along with application of any necessary erosion control materials to minimize erosion and sediment impact to surrounding waters. Fertilizers will not be applied in excess of the recommended rates nor when adverse weather conditions are anticipated. Fertilizers will be worked into the soil to limit exposure to storm water. Fertilizers will be stored in a covered area and partially used bags will be transferred to a sealable bin. Historical/Archaeological Resources Prior to initiation of work activities, Ceres will carefully inspect the site for the presence of any resources of potential historical or archaeological value not previously identified. if any such resources are discovered prior to or during the course of work activities, all work activities in that area will immediately cease and the area will be demarcated. The Contract Manager will be immediately contacted. Work in the area may not resume until directed by the Contract Manager. Storm Water Management The total project area for the proposed DMSs will be determined upon identification by Pearland and Ceres. Copies of notification information, permits, pollution prevention plan, and related documentation will be maintained on site and available for review by the Contract Manager upon request. In order to prevent the possible contamination of storm water runoff, all containers of chemicals, wastes, and recyclable materials will be stored in a covered, secured area. Spill prevention and spill response procedures will be provided to all crewmembers. Spill cleanup materials will be available at all times throughout the duration of this project; only trained, authorized personnel will be permitted to respond to the leak or release of materials into the surrounding environment. Silt fence and/or earthen berms will be constructed around the work site to prevent the runoff of potentially contaminated storm water. Silt fence will be placed adjacent to the down slope sides of disturbed areas. Check dams will be utilized in swales and ditches. Controls may also include earthen dikes, diversions, swales, sediment traps, check dams, subsurface drains, pipe slope drains, level spreaders, storm drain inlet protection, rock outlet protection, reinforced soil retaining systems, gabions, gabions, temporary sediment basins. If an event occurs such that run off may be contaminated, the collected water will be analyzed for the suspected constituents and appropriate regulating authorities contacted to determine acceptable methods of disposal. Erodible Soils Stockpile Areas will be shaped to prevent erosion of underlying and adjacent soils. Restoration and related activities will be scheduled and completed in such as manner as to minimize the duration of exposure of unprotected soils. Soil compaction as necessary and the addition of rip rap, seeding, or other means of erosion control will be completed as soon as possible for each area where earthwork has occurred. When construction has ceased for periods longer than 21 working days, graded and disturbed portions of the site will be temporarily stabilized. Temporary stabilization, if required, will be achieved by applying and anchoring native prairie hay at a rate of 4,000 pounds per acre. Permanent stabilization will stabilize unpaved and disturbed portions of each site where construction activities have been completed. Upon final grading,topsoil will be placed and the area seeded and mulched. Release Prevention Due to the nature of this project, Ceres expects to will very few and only small quantities of materials that are considered "hazardous" by OSHA or DOT definition. Small amounts of oils, lubricants, hydraulic fluid, and other maintenance and repair materials will be necessary and may be stored in the rear toolbox of the truck or in an enclosed, approved storage cabinet in a secured location. Only the minimum number of chemicals necessary will be stored on site, and unnecessary chemicals will be properly disposed of promptly. All chemical containers will be kept tightly closed at all times, except when in will, and must be labeled to identify the contents and associated hazards. Funnels or other transfer procedures will be used to minimize potential spillage during material transfer. Personnel handling hazardous materials will have been properly trained in accordance with 29 CFR Part 1910.1200 or 1926.59, Hazard Communication. Tab 2 Offeror's Experience, Qualifications and Capacity CERES TaSection 8 Knowledge of Environmental Requirements Page 2.8-3 City of Pearland RFP#0917-62 Debris Management Services A spill clean-up kit consisting of a 55 gal drum, absorbent pads, floor dry, and Personal Protective Equipment(PPE)will be kept in the staging area. Additional materials are available if necessary. The Project Manager will be responsible for reporting spills or hazardous substance releases and will follow up with complete documentation. He will also be responsible for implementing and supervising the containment and cleanup should a spill occur. He will immediately notify the Contracting Officer or Contract Owners Representative (COR) and the Fire Department for flammable materials. Spill kits and materials will be available at all times at the site throughout the duration of this project. Personnel trained in accordance with Title 29 CFR Part 1910.120 or 1926.65 will be given authority and responsibility for proper clean up of spills and proper disposition of generated wastes. All spills, incidental and otherwise, will be contained and cleaned up immediately. If any spills occur that are reportable in nature, contact the Project Manager immediately. The Project Manager will be responsible for ensuring required reports are made immediately to the appropriate federal, state and local agencies. The federal agency contacted will be the National Response Center at phone number 1-800-424-8802. Site personnel will also inform the COR immediately of any releases to the environment, notifications being made, and corrective actions. Hazardous Materials Management Solid and Sanitary Wastes Solid wastes will be segregated according to disposal requirements and recycling opportunities. Landfill approval will be obtained prior to disposal of any solid wastes in local landfills. All shipments of solid wastes to landfills and recycling facilities will be documented accordingly on Bills of Lading or similar reports. The work area will be inspected and cleaned as necessary at the end of each workday. Solid wastes will be stored in a covered or sealed container and disposed of on a regular basis at an approved landfill in accordance with federal, state and local requirements. A service company will service portable toilets regularly and will dispose of sanitary wastes on at least a weekly basis. Sanitary wastes will be disposed of in accordance with state and local requirements. Hazardous Materials Inventory Ceres does not anticipate any hazardous materials within the work area with the exception of those materials used and controlled by Ceres for the performance of the work (see section III, above). Any hazardous materials that are identified in the area will be removed by trained personnel and containerized or otherwise secured until appropriate means of disposal are arranged. Waste Management Ceres does not anticipate that this project will result in the generation of any regulated wastes, and every effort will be made to minimize the generation of both regulated and non-regulated wastes. In the event hazardous, special, or other regulated wastes are generated, they will be containerized, labeled, handled and stored in accordance with federal, state, and local requirements. A storage area will be established to provide secure storage and minimize the release of any accidental spills, leaks, or ruptures. Hazardous waste containers will be selected based upon the type of waste and requirements of 49 CFR Part 173. Containers will remain closed at all times except when adding waste or removing samples of wastes for analysis. Containers will be maintained in good condition and handled carefully to avoid damage that may lead to leaks, spills or ruptures. Containers will be inspected weekly for evidence of leaks or corrosion. All containers will be properly labeled, using a hazardous waste label, to identify the contents, accumulation start date, generator, generator information and identification number, manifest document number, and proper shipping name. Additional markings will be placed on the exterior of containers as necessary to warn of physical or health hazards associated with the material. Hazardous wastes will be managed, stored, transported, and disposed of as required by applicable portions of Title 40 CFR Parts 261 - 266 and Part 268. Appropriate spill cleanup materials, fire fighting equipment and personal protective equipment will be readily available near the designated storage area; PPE will be used whenever adding or sampling waste materials. C ERE Tab 2 Offeror's Experience, Qualifications and Capacity Section 8 Knowledge of Environmental Requirements IN, r.,'!.•1f Y1A1 Page 2.8-4 City of Pearland RFP#0917-62 Debris Management Services Hazardous wastes will be disposed of properly through a permitted treatment, storage and disposal (TSD) facility as soon as possible. The Contract Manager will be contacted prior to generation of hazardous wastes to determine labeling requirements for the storage of the material. Arrangements for disposal of the hazardous waste will be made prior to project completion. The Site Supervisor will ensure that appropriate documentation is available prior to shipment of any hazardous waste. Such documentation may include land disposal restriction documentation, analytical data, and proper shipping manifests. Only a transporter licensed to haul hazardous waste will be used to ship the material from the designated storage area to the permitted (TSD). Shipping manifests and analytical documentation will be provided to government personnel as required or requested. Training Documentation Personnel involved in the management of hazardous wastes will be trained in proper handling and storage requirements, personal protective equipment requirements, spill response and notification requirements, and transportation and disposal requirements. Untrained personnel are not permitted to add wastes to containers or be otherwise involved in the management of hazardous wastes. Recyclable Materials Recyclable materials may include, but not be limited to: lead acid batteries and used oil. Such materials will be containerized, stored, transported, and recycled or disposed of in accordance with any federal, state, and local requirements. If no such requirements are applicable, the materials will be stored to protect against damage and exposure to precipitation. Used oil collected for recycling will meet the requirements of Title 40 CFR Part 279 and applicable State requirements.A written waste determination must be provided for each waste stream to ensure compliance with recycling or disposal requirements. Documentation will be maintained regarding the amount and type of all materials recycled, method of transportation, and recycling facility selected. Dust If dry soils are encountered during the course of work requiring the will of heavy equipment, Ceres will use procedures to will minimize the generation of dust. Such procedures may include a light application of water to soil prior to disturbance. Also, if significant amounts of dust are generated from construction traffic on haul roads, a light application of water can be used to minimize this dust. Unforeseen Hazards/Materials If any unforeseen or unanticipated hazardous materials are identified inside the structure or at the work site, all work will immediately cease. The Project Manager will be notified immediately; the City will determine whether the material is hazardous and whether it poses any danger. The City will provide direction as to whether work may proceed without change. Responsibilities The Site Superintendent is the designated Storm Water Pollution Prevention Inspector. An alternate will be appointed when work commences. Their responsibilities will include: • Inspection of temporary stabilization or grading for erosion of soil from the site • Inspection of temporary erosion control measures for bare spots and washouts • Inspection of discharge points for signs of erosion or sedimentation • Inspection of locations where vehicles enter and leave the site for signs of offsite sediment tracking, including erosion control at disposal and stockpile areas • Review BMPs and pollution control maintenance procedures for adequate erosion control practices • Record all deficiencies in the Inspection and Maintenance Report posted at the project bulletin board • Submit the reports to the Contract Manager after each inspection Inspections will be performed at a minimum of once a week and within 24 hours of any storm producing .5 inches or more of rainfall. Deficiencies and Corrections will be implemented within 7 days. Inspections will be documented on the appropriate forms. AE S Tab 2 Offeror's Experience, Qualifications and Capacity CE. Section 8 Knowledge of Environmental Requirements Page 2.8-5 City of Pearland RFP#0917-62 Debris Management Services Documentation and Record Keeping All documentation relating to environmental issues regarding this project will be maintained on site in an Environmental Records binder.Separate sections will be provided in the binder for the following documents: • Training records (Title 40 CFR and Title 29 CFR, as applicable) • Regulatory notifications. • Required Permits • Construction Site Notice • MSD Sheets for all materials brought on-site will be stored in the Field Office. They will be made available to the Contract Manager upon request. • Inspection and Maintenance Reports • Spill release reporting and response documentation, if necessary • Written notices of noncompliance, if any, received from the Contract Manager and corrective actions and response submitted by Ceres. • Notice of Termination. Ceres will retain the original documents in accordance with company requirements regarding retention of environmental records and documentation. Tab 2 Offeror's Experience, Qualifications and Capacity CEDES TaSection 8 Knowledge of Environmental Requirements Page 2.8-6 City of Pearland RFP#0917-62 Debris Management Services 3 TECHNICAL APPROACH 3.1 Organizational Chart Ceres Environmental Services, Inc. is a privately held company owned and operated by its President, David McIntyre. The mobilization and contract administration headquarters for this contract will be our Houston, Texas office, with other offices, equipment facilities, staging sites, and recycling centers in Florida and Minnesota. Ceres is structured so that one or two of the corporate officers can be absent from headquarters for extended periods of time in order to manage projects from the field.There are always one or two remaining at headquarters to ensure continuity of management. This proved very useful when Ceres was awarded a $1 billion contract by the U.S. Army Corps of Engineers to perform a disaster debris contract following Hurricanes Katrina and Rita, in which two of Ceres'officers were in the field in Louisiana for over six months. Project Management In Ceres' experience, disaster recovery is project-based. It is best managed using the principles of formal project management that are also embedded in the National Incident Management System and its Incident Command System (ICS).Therefore,Ceres has organized its disaster response work in a manner that relies heavily on a Project Manager(PM)whose position is analogous to the Incident Commander under the ICS. The PM is in charge of all field production and also supervises a Project Administrator who is in charge of administrative functions on a project basis.The PM also supervises the Project Superintendent and several Area Managers(whose quantity depends on the size of the project), who supervise Sector Managers, who supervise Site Managers. The Site Managers supervise a physical location, which may be a TDSR site, a debris loading site, or a demolition site, and the personnel they supervise are generally foremen or people physically performing the work. • cOC sistorn Corporate Corporate Health The Project Manager also Manager Officer and Safety Officer supervises the work of a See C Logistics Manager and an Chart Project Project See Safety g g °�� " Administrator Manager Org Chart Area Administrator, who Srnail are staff people. At the Account no Into Tech Contract 6usness &itemal Dcpertma4 Administrator Plan Project Audit Sector level, it is customary Adrnmistrator Superintendent Manager to have office staff. This Area Area Logistics Area Area structure allows for optimal Manager Manager Manager Manager Admimstrator production since multiple Sector crews (depending on Sector Sector Sector Office Sector Sector Sector Office Sector Sector Sector Office Internal Manager Manager Manager Staff Manager Manager Manager Staff Manager Manager Manager Staff Audit project size) are _�_. � supervised and maintained Site Site site Site Site site site site site while all safety, data Manager Manager Manager Manager Manager Manager Manager Manager Manager /Site /site /Site ,site !Site ,site ,site iSita iSite management, and tracking �__. protocols are being met in E " 9 Lore n F« i tiximui_Forititsi,yaernui „ conjunction with quality Ceres Project Management organization can be adjusted to fit the size of the project and performance. the area of coverage by changing the number of Area,Sector and Site Managers. The Project Administrator supervises the administrative staff on a field project. The staff provides support for the line managers and supervisors in the field on the jobsite. The Small Business Plan Administrator locates contracts with and administers relations with subcontractors. On large projects, the Small Business Plan Administrator may have clerical help, and will provide technical support for our subcontractors,such as assistance in preparing certified payrolls if required.The Information Technology(IT)department is responsible for tracking all types of data on the project, record keeping,and database management,and the accounting staff provides onsite support for Ceres personnel. Internal Audit The Internal Audit department is a critical component of the Ceres management team. During the work on Hurricane Katrina recovery, especially during the private property debris removal activities, Ceres' management noticed that the quantity of quality control personnel was very high compared with the quantity Tab 3 Technical Approach EKES Section 1 Organizational Chart Page 3.1-1 City of Pearland RFP#0917-62 Debris Management Services of traditional production personnel. In order to maintain assurance that a project was proceeding as it should, and that personnel in all aspects of the project are performing as they should, Ceres has instituted the position of Internal Audit Manager,who supervises Audit Managers. These individuals review activities in the field as well as review files in the office to be sure that all Ceres employees are doing their work as specified in the contract.The rigors of a Six Sigma program are not planned, but Ceres senior management believes that this addition to our organization will help Ceres strengthen its performance. Project Safety Ceres maintains a Corporate Health and Safety Officer to whom the Environmental Manager and a Project Safety E"lyV aye Project Safety Manager report for each project Out.rte FIe,IA Sector Sector Safe Sector Safe Aerial SafT�Administrative underway. Sector Managers Services Monitoring r Environmental M O �� ■ Y g Managers Manage a Manaper 1■ Support report to the Environmental "q 1a°' Manager MANOR Manager and Project Safety �Envi-ntal Officers Safety Officers and Manager, and functional Field fanny and Functional lists Functional Safety OH¢safety and Functi onal Specialists Specialists Salcry Spraahsls specialists work in the field with - ..- -. _INTW.PPUR,TUSRSi 1)111N,PPM specialized training to fill Additional Safety Officers, Functional Safety Specialists and Sector Safety Managers specific needs such as can be added as needed for coverage and to keep spans of control between three and asbestos inspections. The five. Project Safety Manager in the field is responsible to the Project Manager for monitoring safety conditions and developing measures for assuring the safety of all assigned personnel. Project Contractor Quality Control The CQC System Manager company reports directly to the Company Alternate COC Officer system Ceres COC President in accordance with system, best corporate practice. ` Area COC Area COC Arr;a Car. Depending on the size of the • Manager Manager Manager event, the organization can be ---�- ^° Arim Sector COC Sector CQC Sector COG readily expanded by adding Manager Manager Manager additional Area and Sector "��" �"` "�" coc coc coc Managers and Functional saeaiUws• Saouiiws• Specialists.' Specialists. This allows us to Having the Quality Manager report directly to a company officer means that quality maintain coverage and keep issues get visibility at the highest levels in the company. spans of control within the ideal three to seven direct reports. Company and Project Leadership Ceres will assign personnel resources to an event based on the size and scope of the disaster. The personnel resumes included in proposal Section 4.2,Key Personnel Resumes represent the full spectrum of personnel immediately available to Ceres. They are assigned at a seniority level and in numbers commensurate with the event. This is in accordance with the principles of the FEMA Incident Command System. EF!ES Tab 3 Technical Approach C Section 1 Organizational Chart Page 3.1-2 City of Pearland RFP#0917-62 Debris Management Services 3.2 Understanding of the Scope of Services Ceres Environmental Services, Inc. stands ready to respond to the needs of Pearland after Hurricane Harvey. We already have personnel and equipment in place at our office in Houston, Texas, located 45 miles from Pearland. Our Houston facility is undamaged and fully functioning; we are able to respond immediately to a Notice to Proceed from the City. Mobilization Ceres is expert at rapidly mobilizing its team and its equipment as well as key subcontractors to provide the City with the necessary resources as quickly as possible. Ceres recognizes that in order to minimize the financial damage to a community, cleanup activities must begin rapidly and proceed without delay. The Project Manager and selected Project Administrative Staff and Field Management personnel will be on-site within 12 hours following notification by the City. The project staff may include management representatives from health and safety, quality control, accounting, subcontract administration, logistics, and field management, depending on the amount of damage and requested services. Personnel sufficient to round out the project administrative staff, its support function, and operations management, will arrive within 24 hours of notification. Once on-site, the Project Manager will be physically capable of responding to the City Representative within one (1) hour of notification. If requested by the City, the logistics support team will provide and distribute ice, water, food, temporary utilities, sanitary facilities, temporary housing, and any additional services as specified in the agreement between Ceres and the City. If local vendors are not available to perform these additional services, Ceres will arrange to provide the services from other qualified and registered sources. Contractor Mobile Command Center The Emergency Operations Temporary Project Office and Primary Debris Collection/Debris Processing Equipment are staged in Houston, TX. Annual heavy equipment hauling permits are maintained for Ceres' eight heavy equipment haulers consisting of semi tractors with lowboy trailers, enabling a quick response. The temporary facilities and Ceres-owned disaster response equipment is expected to arrive within 12 hours of notice to proceed by the City. The Emergency Operations Temporary Project Office comes equipped with general support equipment such as telecommunications (satellite telephone, radio, cellular phone, or land lines), fax copier, computer network, file cabinets, and general office supplies. The Project Manager, Project Administrative Personnel, Field Manager, Debris Collection and Site Management Crew, and designated City representatives will be provided with a proprietary communication link in the event conventional communications are interrupted. The Emergency Operations Temporary Project Office will be of sufficient size to provide support to the Project Manager, project administrative and support staff, and debris collection and site managers. A separate 10' x 20' office within the same facility equipped with general support equipment can be provided to the City. Satellite Communications Ceres knows that immediate communications are critical to an effective response to disaster. We maintain an account with a satellite communications company and maintain satellite handsets for our managers and to provide to our customers as"loaner phones" until standard cell phone service is back on line. Ceres also purchased and uses a system of internet access using two satellite dishes, which when wired together provide high-speed internet access roughly equivalent to a T-1 line. When powered by a portable generator, our management and our Mobile Command Center users have local and world-wide communication tools to support our high service level. Life Support and Fuel Supplies Ceres comes to the project self-sufficient and ready to Following the landfall of Hurricane Katrina,Ceres'crews help in many ways, including the provision of basic arrived with their own housing(travel trailers and RVs). necessities. Due to the uncertain nature of room and We proceeded to supply life support of temporary board, Ceres mobilizes with life support for our crews lodging,meals,showers,and bathrooms to 400 people. and for some subcontractors. Additionally, if Pearland We are also capable of providing onsite fuel delivery for seeks assistance in provision of basic needs of water, both the fleet of Ceres owned equipment and our subcontractors,as well as City fleets. C ERES Tab 3 Technical Approach ..; r Section 2 Understanding of the Scope of Services Page 3.2-1 City of Pearland RFP#0917-62 Debris Management Services food, shelter, and ice, Ceres can supply these services, as we have done in the past in other locations. Debris Management Sites (DMS) When a DMS is established, a Site Plan will be developed for each site, and include, but not be limited to: • A description of project operations • Site layout • Environmental factors • Site photographs Additional sub-plans that may be incorporated as necessary in the Site Plan include: • An Environmental Protection Plan that addresses storm water protection, hazardous waste, soil and leachate draining from the debris stockpiles, site operations, and the proximity of truck traffic to waterways. • A Dust Control Plan that will address prevailing wind directions and location of developed areas as it relates to site design. Methods of mitigation will be specified such as the use of water trucks on access roads. • A Traffic Control Plan that considers the number of trucks per hour entering the DMS and the type of public access / � ' •ss control (if authorized). All-weather access roads into and out of the site will be needed to maintain a seven-day per week operation. • A Site Safety Plan that complies with the Ceres Company Accident A water truck sprinkling to control dust on an access road. Prevention Plan (available on request) and applicable OSHA requirements. Security will also be addressed in the Site Safety Plan. • A Fire Prevention Plan that will follow the provisions of the National Fire Prevention Code and in particular, codes that specifically address woodchip storage. All equipment will have fire extinguishers that meet NFPA No. 10A-1970. • The Production Plan will designate how machinery will be utilized on site and will describe site management/operations and anticipated production rates. Each load received at the site will be inspected prior to off-loading to determine load size and the presence and type of any contaminants. Contaminated loads will be segregated for further sorting and appropriate processing or disposal. • Other plans may include: Truck Routes and Access; Site Staffing and Assigned Duties; Debris Segregation and Hazardous Waste Handling plans. DMS Construction Timeline • Each designated Debris Site Manager will commence construction of their respective DMS within 24 hours of notification. DMSs will be fully operational within 48-72 hours of Notice to Proceed.The Project Logistics Manager is responsible for ensuring gravel for access and internal haul roads and dump pads, prefabricated inspection tower kits,erosion control materials such as silt fence,straw bales,coir fiber,and geo-membrane liners for hazardous waste containment areas are available on site within 24 hours of notification. Additionally, portable truck scales may also be requested at the direction of the City. Emergency Road Clearance During the emergency road clearance phase, separate crews will be allocated and will be available within hours following a Notice to Proceed. Cut and Push Crews will be prepared to work 24-hour shifts (with rotating personnel). The Cut and Push Crew configuration is: • One front-end loader 4/1 bucket(or equivalent)with experienced and qualified operator • Up to two transport trucks approximately 30 cubic yards with operator(s) CERES Tab 3 Technical Approach Section 2 Understanding ti w of the Scope of Services Page 3.2-2 City of Pearland RFP#0917-62 Debris Management Services • Two laborers with chain saws and rakes • Two flag persons • One Bucket Truck with an experienced operator or climber(optional based on need) • One Foreman with cell phone and pickup The number of Cut and Push Crews will be determined by the City. Ceres owns eight (8) wheel loaders (with appropriate grapple attachments)and has additional subcontractor supplied pushing equipment. Ground personnel will be supplied with sufficient types and quantities of tools and materials to effectively push the debris to the roadside to clear routes for emergency traffic. In the event debris cannot be pushed aside, it will be loaded in trucks and transported to nearby off-street locations for temporary dumping, to be picked up later by the normal debris clearing crews.When each assignment is complete, Ceres' crews will contact the City's dispatcher to obtain authorization to proceed to the next assignment. Debris Removal from Public Property Crews will be dispatched to begin work within twenty-four (24) days, and according to the City's priorities and the removal schedule adopted in coordination with the City representative.At the direction of the Ceres field supervisor each assigned debris removal crew will service each assigned road or right of way. Daily . meetings will be conducted at 7:00 AM between the City and Ceres. Zones and Sections will be identified and prioritized. Progress will be updated and reported to the City at the close of business each day. Additional passes will be conducted prior to project completion in agreement with the City or per contractual requirements, to ensure adequate time has been scheduled for residents to move their debris into the right of way. A crew will be comprised of: • One Knuckleboom Loader(or one 4-cubic yard wheel loader with !a. .� grapple) , • One Bobcat with grapple ' : • Two laborers with chain saws and • ` rakes i �. :'t. • Two flag persons •, • One Foreman with cell phone and -- pickup truck (one foreman/ three crews) ,k • GPS Tracking and Navigation .-' / . Aids — .. .� r • Three hauling trucks or trailers i� „,40.1..,, 3w (30 - 50 cubic yards). .*-•••_'. .. ti• Additional/large capacity trucks :'U _... may be added for longer hauls. First preference will be given to hauling ,`'- vehicles best suited to local conditions. A Ceres self loader with a trailer making pickups from the ROW. Knuckleboom self loaders are efficient, but in areas with narrow streets or limited overhead clearance,they are too large to be effective. In tight areas, pickup trucks with dumping trailers minimize traffic disruption and potential damage. Crew and overall debris collection production will be monitored on a daily basis.The Project Manager will alter crew composition and overall number of crews as necessary. Self Loaders may work singly or in conjunction with dump trucks. In accordance with FEMA guidelines, hand-loading will not be allowed or tolerated in any circumstance. Ceres owns seven Self Loaders (Knucklebooms) and has • access to many more through our subcontractors. A minimum of one Hot Spot Crew will be assembled for each zone during this project. The crew(s) will commence operations within 24 hours of the notice to proceed. The crew will consist of: • One Knuckleboom or self-loader • Three Laborers (one sawyer and two Flagmen) Tab 3 Technical Approach CEPPES Section 2 Understanding of the Scope of Srvices f,li Ai,h,Al Page 3.2-3 City of Pearland RFP#0917-62 Debris Management Services Work zones will move as the debris is cleaned up from the streets and boulevards. When the work zone is located on or near a heavily traveled roadway, it will require additional flag persons, additional signage, and/or assistance from local law enforcement agencies. The crew foreman will monitor the work zone and all other aspects of crew operation. Household Hazardous Waste Household Hazardous Waste (HHW) contains hazardous substances such as Oxidizers, Acids, Bases, Poisons, Flammables and RCRA listed wastes. Primary Recyclables include fuels, lead acid batteries and scrap steel. A large portion of all HHW can be recycled if properly managed. The remaining materials can be prepared for Incineration, Neutralization or Landfill. During Katrina, most of the recyclables Ceres were blended for a Fuels program for energy recovery. Likely candidates for fuels are materials characterized with a high BTU, low water ratio and include streams like paints, oils and consumer fuels. Other recyclables include lead acid batteries, anti-freeze, mercury switches, light bulbs and compressed cylinders. Curbside collection and demolition decommissioning is the primary source for the HHW stream. Private citizen drop-offs at the DMSs also contribute to the overall volumes. HHW products are identified by the product label or container type and managed by the DOT Waste Classifications for compatibility. Specific Regulatory programs also direct the flow of specific types of materials. In addition to DOT shipping requirements,there are special regulations for Universal Wastes(like mercury switches, lead acid batteries, fluorescent bulbs), Fuels, and Guns and Ammunition, for example. Medical Wastes include sharps and used bandages. Ammunition and Guns and explosives present special hazards, as well. It is essential that only specialized personnel manage these materials. Unknowns are sampled and tested with a series of field screening procedures designed to characterize the materials into compatible classes based on chemical and physical properties. Once the chemical compatibility is determined, safer management of the materials can be applied. Ceres will establish collection and staging areas at the DMSs to eliminate release of chemicals and exposures resulting from the co-mingling of incompatibles. Ceres has special precautions in place preventing chemical reactions within blending tanks. Ceres follows standards from the National Fire Protection Association (NFPA) and will adhere to all safety precautions necessary when handling HHW. Personnel will follow Spill Prevention Control and Countermeasures rules and will cover containment areas to minimize rain water collection. Ceres personnel are trained in RCRA contingency measures and evacuation procedures. Ceres will routinely inspect safety supplies to ensure all safety standards are being met, and daily safety meetings will include discussion on safety topics. White Goods White Goods contain hazardous substances such as chlorofluorocarbons (CFC) Freons and Oils. -; , : . Putrescible wastes and other biological hazards �,�_k,,,,, ' 3 :r 5 �. are also present. Primary Recyclables include a ._ f °`" . ,...„...,__ scrap steel, plastics and Freon. White goods k n qiiro - ., include refrigerant containing appliances such as - freezers, refrigerators, and air conditioners; and ` '`' - other large appliances such as washers and dryers and small appliances like microwaves, depending ; 'ter,. • on the recycler.White Goods will be segregated at - • the curb and during demolition decommissioning ` -, • activities. t When tasked, Ceres will implement staging, ;u -., I. cleaning and recycling operations of white goods. A licensed technician removing Freon from refrigerators at a Recyclables include Refrigerant Freon, DMS compressor oils and scrap steel. White goods containing putrescible wastes are routed through a cleaning area to remove the biological/vegetative debris. This debris is captured into bags or other suitable containers and shipped to an appropriate landfill or composter. Volumes are tracked a counted. Freon is a regulated substance requiring extraction and CERE Tab 3 Technical Approach l Section 2 Understanding of the Scope of Services Page 3.2-4 City of Pearland RFP#0917-62 Debris Management Services recycling by an EPA registered provider. The extraction procedure is written documented on EPA authorized forms. Hazardous Tree, Limb and Stump Removal Ceres owns all the equipment necessary to removal and haul hazardous stumps located on right of ways or private property. Per City requirements, hazardous uprooted stumps will be extracted and any void remaining will be filled with backfill and seeded.After a wind storm damaged trees in the City of Minneapolis, Ceres safely removed over 800 hazardous stumps from the City. Ceres employs crews with professional tree climbers and aerial equipment such as bucket trucks to remove hazardous hanging branches and leaning trees ("hangers" and "leaners"). Ceres has performed this work on previous storms with an excellent safety record and with an excellent damage record. In response to Hurricane Katrina, Ceres was responsible for trimming and removal of trees in all of Jefferson Parish, LA amounting to 18,599 trees. Flooding Concerns Flood recovery work generally requires specialty equipment, such as long-reach excavators, floating excavators,and a greater amount of tracked skidsteers.Wheel loaders with buckets and grapples are often used to remove debris that may fall apart if picked up by a knuckleboom loader. Ceres has surveyors and other specialists on staff who can determine which flooded areas will be likely to drain first so we can plan and allocate equipment based on those studies. Although some of the same types of debris are - • _ ,,..:��C �.- removed in flood and non-flood disaster recovery, . A!--43!"-_- - ,� typically storms with heavy rainfall increase the r �� �. . ; -- . amount of construction and demolition debris when , •` compared to vegetation. Also the time line is longer ` r' r .S: ea N � . in flood situations, because standing water takes timeeC • ..-. - to recede. The debris removal may also be more complex as it can involve partial or full demolition of structures. For example, in a post flood situation, a -'rte - --- house may have sheetrock walls that must be inspected by an expert who determines that sheetrock Flood debris from the Spring 2008 Iowa Floods must be removed. After removal, the debris may be left on the right-of-way in loose piles. These piles will probably present more difficulty in loading than vegetative debris, or a pile of wind-blown privacy fence, because the waterlogged debris may have no structural integrity and will fall into pieces when picked up. For this reason the types of equipment may be different in flood situation, with wheel loaders and dump trucks more prevalent and self-loading knucklebooms less prevalent than in a non-flood storm. Ceres owns nearly all types of equipment used in flood recovery, and we have subcontractors who specialize in flood disaster recovery. Ceres has a special hazardous materials (HAZMAT) team that specializes in preventing the spread of contamination and infestations of rodents in areas that were flooded. From past experience, Ceres knows that these areas are prone to contamination from sewage, agricultural run-off, mold, and chemicals, they are also prone to rodents. Ceres plans to concentrate heavily on these areas in order to limit the spread of contaminants and to limit the breeding of rodents and pests. Once the determination is made in conjunction with local officials and the EPA, if applicable, Ceres will utilize its special teams to target these areas. Following Hurricane Katrina,for example, Ceres made weekly passes in some formerly flooded areas, and "mirrored"or"paralleled"the municipal sanitary waste teams. By doing this, neighborhoods were kept clean on a weekly basis so that pests could not be alternately supported by garbage and flood debris—instead all potential habitat or food for pests was removed frequently to ensure a safe neighborhood. Pathogens are also more of a problem in flooded areas.Water promotes growth of undesirable organisms, and it also facilitates transfer of bacteria that exist in an environment to humans working in that environment. Our corporate health policies address hazards of working in a flooded disaster environment, and Ceres ERETab 3 Technical Approach S Section 2 Understanding of the Scope of Services Page 3.2-5 City of Pearland RFP#0917-62 Debris Management Services uses procedures including additional immunizations and additional personal protective equipment such as waterproof clothing and footwear, face shields and respirators (air filters) to minimize hazards of flooded areas. Flood situations may also generate other types of task orders, such as pumping water or clearing catch basins. Ceres is ready for these sorts of eventualities in Pearland. We are prepared to identify and use debris management sites and equipment staging sites on higher ground and use alternative transportation routes to avoid waterlogged streets. Ceres also has several barge, dredging, and water salvage companies on hand as subcontractors if the need arises. Certification of Maximum Volume Capacity of Hauling Trucks/Trailers Prior to initial use, authorized Ceres personnel and Pearland representatives will inspect hauling trucks. Only pre-approved trucks will be received at the DMS. Approval will include documentation of truck identification and insurance,safety requirements,and measured cubic yardage capacity.A unique approval number will be assigned to the truck and posted on the truck along with measured capacity. All units hauling debris are required to be "measured in" prior to commencement of work. The hauling unit/truck/trailer • certification procedure is mandatory and will be administered by quality control representatives of Ceres and the City.A Truck Certification Log Sheet will �EAES be created for each hauling unit/truck/trailer. Unit an•sTORnuz specific information along with Year, Make, Model, O\175.. Address, Photograph, License Plate information, Driver Name, and signatures will be recorded on the _ n log. At this time a unique identifier will be assigned to the unit. Truck Certification Logs will be maintained by Quality Control Staff. The log will be maintained and available to DMS inspection personnel regarding truck approvals, approval number, capacity, and other pertinent information. The unique truck/trailer identification number and its Placarding a truck. maximum carrying capacity are written with permanent marker on Ceres placards that are mounted on both sides of the truck/trailer. Ceres uses pre-printed labels with our name and blocks for the assigned identification number and measured volume. These labels cannot be removed without destroying the label. All equipment is subject to further inspection by the City at any time during the project. Work Locations Dispatch records will be maintained for the duration of the project. Records will include date and time of dispatch, crew and unit identifier, and status of assigned section (In Progress, Completed). Typically, one contractor will be assigned to a given section. Sections may be comprised of individual developments or combinations thereof.Accurate and thorough Dispatch Logs enable the identification of any potential issues and the responsible party. Prior to the assignment of sections to crews, each section/subdivision will be inspected by Ceres Field Personnel to ascertain the optimal crew configuration/type (Self Loader, Wheeled Loader with Dump Trucks, High Capacity Trailers, or other combinations of equipment). Classification of sections maximizes production and minimizes potential damage to property. Additionally, all supervisors will conduct weekly toolbox meetings and develop activity hazard analyses in compliance with the corporate Health and Safety Plan. Field Management Regular and effective communications are critical to the rapid dissemination of appropriate and accurate data to both the City Management Team and the Ceres Management Team. As the project progresses,the needs of the City may change and resource requirements may need to be reassessed. The original plan, therefore, may need to be modified. In order to ensure effective and efficient execution of all field work,the Ceres team,from Site Managers up to the Project Manager,will meet on a daily basis.The Project Manager is responsible for coordinating the daily scheduling and dispatch of cleanup crews with the City and will C ERES Tab 3 Technical Approach r Section 2 Understanding of the Scope of Services Page 3.2-6 City of Pearland RFP#0917-62 Debris Management Services meet with the designated representative on a daily basis.The Site Manager is responsible for management and operation or a reduction site, loading sites or any other work site. The Site Managers report directly to the Sector Manager,who reports to an Area Manager,who reports to a Project Superintendent,who reports to the Project Manager. Depending on the scale of a disaster, the number of managers assigned to the Ceres Team will vary depending on local conditions. Foremen at the reduction site(s)and for the collection and hauling activities are responsible for crew supervision and report to the Site Manager. Each Site Manager ensures that their crew operates in an efficient manner and is responsible for documenting and inspecting work performed. Site Managers document safety meetings, equipment safety inspections, quantity and location of debris hauled, areas completed, and daily time sheets of personnel and equipment. Site Managers also monitor quality control issues such as completeness of cleanup and/or trimming and contract compliance. The collection crew Foreman will be responsible for scouting future debris removal locations within the daily schedule set by the Program Manager. While scouting the zone, the Foreman's responsibilities include: • Locating logical trucking routes. • Identification of Sections by Crew Type/Composition. • Locating and planning the control or elimination of hazards within the zone (such as high traffic areas). Preference will be given to Self Loaders to ease traffic congestion and minimize damage. • Advising the Site Manager of any anticipated difficulties or hazards. • Determining and obtaining resources necessary to ensure a steady workflow. At the end of each shift, documentation of work completed will be tabulated by the administrative staff and used to schedule the next day's work activities. At this time, any daily reports required by the City will be produced. Scheduling Control Debris Collection During post-award preparation the Project Manager obtains maps detailed enough to provide individual debris collection crews address block information. Maps will be divided and identified according to Districts, Sections, and Developments or Address Blocks. The Master Debris Management Map will be located in the Emergency Response Mobile Command Center. Individual developments or address block maps will be reproduced on 8.5"x 11"paper for use in crew dispatching. Each Site Manager will be provided a binder containing all of the development/address block maps for the event's entire area. The Project Manager will be responsible for the assignment of Districts, Sections, and Developments or Address blocks to subcontractors and their respective crews. A written master assignment file will be maintained in the Emergency Mobile Command Center and will be updated as changes or additions are made. The dispatcher will be responsible for dispatching crews to their assigned areas utilizing the master assignment file. Subcontractors and their respective crews will not be permitted to have more than two open assigned areas. Communication between the subcontractors, their respective crews and the dispatcher will be via radio or telephone. Upon completion or near completion of an assignment, it is the responsibility of the crew leader or subcontractor to request an inspection. The dispatcher will forward this request to the debris collection superintendent or area manager for action. The debris collection superintendent or area manager will coordinate an inspection with a City designated representative. Once an assignment has been completed and inspected, a new area will be given to the subcontractor. Depending on the size of the subcontractor and/or crew, areas may be as small as address blocks or developments up to portions or even entire Sections. Crews will not be permitted to leave their assigned area and move to another work area until all work is completed as required and the area inspected and authorization received from the Site Manager. The dispatcher is responsible for continually updating crew locations. At the end of each shift, the dispatcher will provide the field managers with a list of crews and their current locations. Subcontractors and crews are prohibited from collecting debris from outside of their assigned areas. The City field representatives will be provided updated crew assignments daily. Project Manager The Project Manager (PM) will serve as the principal point of contact between Ceres and the City Operations Manager. The assigned PM will be knowledgeable about all facets of Ceres' assigned tasks ERE Tab 3 Technical Approach S Section 2 Understanding of the Scope of Services Page 3.2-7 City of Pearland RFP#0917-62 Debris Management Services and will have executive project responsibilities.The PM will have written authority to sign for the corporation in matters relating to this project and the City. Upon receipt of a Notice to Proceed, the PM will be on call 24 hours per day, seven days per week, and will have electronic linkage capability for transmitting and receiving relevant contractual information. This linkage • Minimum 10Hr Work Day will provide immediate contact availability via cell phone • 30min Readiness• Immediate Electronic and fax machine, and have Internet capabilities. The Linkage Capability PM will participate in daily After Action Reviews and • Daily After Action Review disaster exercises, functioning as a source to provide On-Call essential element information.The PM will report to the City Operations Manager on an "on call basis" and be capable of responding within one hour of notification. Ceres oas The PM will ensure that all City event goals and priorities are met and will have authority to make executive decisions regarding the project. The PM will work out of Ceres local disaster office and will meet with his support staff and crew leaders at the end of each day to review progress and set goals and priorities for the following day. Field Supervisors/Crew Leaders Ceres Site Managers are responsible for ensuring safe and healthy work environments exist during all operational phases. The Site Manager's specific daily Health and Safety and Operations responsibilities include: • Monitoring and Inspecting Heavy Equipment Operators, Truck Drivers, and Traffic Controllers in the safe operation of their specific area of responsibility using the proper tools and in accordance with the safety procedures and guidelines outlined in EM 385-1-1 and CFR 29 Par 1929 and 1910. It is important to note that a debris clean-up operation exposes the general public to the numerous hazards involved in debris collection and removal. • Enforcing the use of proper guards, controls, and work practices. Monitoring each feature of work for human, situational, and environmental factors that could cause accidents. • Locating compiling contact information for area medical facilities. Crew Leaders will be equipped with a pager and a cellular phone in case of emergency. • Supervising and evaluating overall worker performance, including safety. Crew Leaders document daily production to monitor and ensure the most efficient operations. The information they are to record includes: • Cycle Times of Trucks • Loads per Hour • Production Crew leaders are also required to make sure that safety gear is provided and that it is adequate for the hazards involved and enforce proper use and wearing of protective gear. Accidents will be recorded and reported on the Supervisor's Accident/Incident Investigation Report by the Crew Leaders. Daily records submitted up the chain of command to the Project Manager will include: • Sub-contractor/Employee Name • Equipment Number • Type of Equipment • Hourly equipment documentation, downtime, lost time, and sick time All accident/incident reports are forwarded through the Health and Safety Manager to the Health and Safety Officer(HSO).The HSO notifies the PM, who in turn informs the City Operations Manager and implements all procedures as set forth in the Ceres Health and Safety Program. Description of a Typical Workday It will be the responsibility of the Sector Manager to schedule and coordinate the location of a particular crew and equipment necessary for its job function to its location through direction to the Field Supervisors. ERE Tab 3 Technical Approach C Section 2 Understanding of the Scope of Services Page 3.2-8 City of Pearland RFP#0917-62 Debris Management Services This will take place through schedule planning from the previous day. The Field Supervisor will notify members of the crew of the start time, specific job function, and location where he/she is to report. At the beginning of the day each field employee will sign in a daily time sheet, the location according to zone (if the zone changes during the course of the day the employee will document the new location), the phase of work he/she is performing, and the unit number and beginning hours of the piece of equipment that he/she is operating(if applicable).The employee responsible for loading trucks and truck drivers will keep a running tally of the loads they complete from each particular zone over the course of the day. It is then the responsibility of the field employee to perform an inspection of the piece of equipment and inform the crew Foreman so corrective actions may be taken. The inspection will be documented on a punch-list that is supplied on the employee's daily report. After inspections and documentation are complete, the crew will begin removing the debris from their zone assigned. Two flagmen will be placed on each end of the work perimeter to meter the flow of traffic into the work perimeter. If debris is to be moved across the roadway, the flagmen will stop all traffic.When the loading of a truck is completed, the flagmen will also stop traffic while the truck moves out of the controlled area. During the work, the flagmen will be equipped with two-way radios to coordinate the direction of traffic. Additional trucks staged for loading will all be stationed to the side of the roadway from which they will be loaded so they will not obstruct incoming traffic to the work perimeter.When loading is completed,the truck will leave the work area. The trucks will be placed in single file to the rear of the --. Knuckleboom loader. As each truck in the queue is a 1 -< loaded and departs for the dump-site, the next truck in ' '`.. :1 k, line backs up to the loading perimeter. The - •� ', Knuckleboom loader will load from piles that are staged '" - by two front-end loaders working ahead of the 1 ,. - Knuckleboom loader to limit the amount of movement of the Knuckleboom loader during the course of the day. When self-loading trucks(self-loaders)are in use, those trucks will be directed to an appropriate location \ within the work perimeter where they can begin loading _---=---- immediately. _ it"--_ The front-end loaders will stage the material from the area between the sidewalks and the street into staging - - _. — areas on the side of the street. If the crew is working in a high traffic area then this method will not be incorporated —rather the staging will be done completely on one side then staged completely on the other side.When the Knuckleboom loader encounters material difficult to handle(such as chunk wood),the Front- end loader will assist in performing the loading. Two laborers trained in the use of chain saws will assist the Knuckleboom loader. They will rake and clean up the area of the pile.When oversized material is encountered, the laborers will use chainsaws to reduce its size. The laborers will also assist the truck operators in staging for the Knuckleboom loader, notifying when loading is completed and for obstructions to and from the loading area. The crew Foreman will be responsible for scouting future debris removal locations. He will utilize maps to locate the perimeter of the zone to which he is assigned. While scouting the zone, the Foreman's responsibilities will include: • Locating logical truck routes. • Plotting a logical and efficient direction for the crew. • Locating and planning for hazards within the zone (such as high traffic areas). • Notifying his Supervisor and Sector or Area Manager of hazards in a timely fashion so the hazard can be avoided if possible or mitigated if necessary. • Identify plan for and obtain the necessary resources for a steady workflow in future locations of the work zone. At the end of each shift, crew employees will complete their time sheet by entering in the time the shift ended, the ending hours on the equipment they utilized and the number of loads they either hauled or ERE C Tab 3 Technical Approach Section 2 Understanding of the Scope of Services Page 3.2-9 City of Pearland RFP#0917-62 Debris Management Services loaded. They will deliver this timesheet to the Foreman before leaving the shift. The Foreman will compile the labor information to a daily worksheet, along with Purchase Orders, trucking that was utilized and number of loads hauled, equipment utilization, and a briefing of the course of the day describing any problems that arose and solutions implemented, and areas worked. The Foreman will then turn in the reports for the day. The following topics will be discussed with the management team: • Changes in time for completion • Changes in cost objectives for the project • Changes in operating policy • Changes in the technical specifications for the projects • Changes in methods • Changes in needs • Revised activity plan estimates • Failure of suppliers or contractors to deliver on time • Reassessment of resource requirements on individual activities • Inability to utilize resources as planned • Unexpected technical difficulties • Unexpected environmental conditions • Scheduling needs • Performance of work per zone or region • Unplanned costs • Any problems or future problems pertaining to the project After the meeting is adjourned, the Project Manager (PM) will collect all the data. The next business day the data received and the daily reports will be entered into a computerized database. These reports will be evaluated by the Disaster Response Business Unit Director and discussed with the CEO and the PM. The data will be used in weekly reports that itemize costs per region and code and weigh them towards the projected costs and schedules of the project. These reports will be submitted weekly to corresponding company divisions along with reports submitted to the City. It will be the responsibility of the PM to utilize the minutes of the daily meeting and the information from the reports to make daily assessments of the schedules of each individual crew. The PM will also have daily meetings with the City regarding performance and schedule issues of the project. This meeting will cover the customer needs of each zone, projected costs and scheduling of assigned zones, priority of zones, and work to be completed. Geographic Area Management Every area has its own unique geographic characteristics that define the parameters of the response. An urban area, smaller municipalities, and rural areas offers different challenges to the successful completion of a disaster recovery mission.Traffic is always an issue that must to be addressed especially when working in and around waterways. Bridges are natural bottlenecks, and our experience has taught us, the less they are used during the transportation of the debris,the better. Ceres is always aware that our disaster recovery work is not the only thing utilizing the transportation system. Through the selection of strategically located DMS, our haul trucks should have minimal impact on these areas, as the haul zones are designed to keep the trucks working close to each DMS. In the successful completion of our Hurricane Katrina disaster recovery operation in Louisiana, we worked with all of these geographical characteristics and traffic never became an issue because the zone design and DMS locations worked together as intended. All impact sensitive areas, such as waterways, parks,forest land, and reserves will be dealt with in an environmentally appropriate manner. Debris Management Sites (DMS) Ceres will utilize the DMS identified by the City. In the event that additional sites are required, Ceres will work closely with the City to secure leasing agreements and permitting for additional facilities. The state or local environmental authority would be notified and the required information submitted by Ceres. Ceres will provide sufficient equipment and personnel to process, by burning (if allowable) or grinding, a minimum of 210 and up to 500 cubic yards of debris per hour per crew. C ERES Tab 3 Technical Approach a ,.„ Section 2 Understanding of the Scope of Services Page 3.2-10 City of Pearland RFP#0917-62 Debris Management Services Each DMS would generally include the following equipment: • One Grinder, either horizontal or tub(depending upon needs/specs), and/or Air Curtain Incinerator • Two Backhoes with grapples • One Wheel Loader with rake • One Wheel Loader with a light materials bucket for loading mulch • One Maintenance Truck • One Water Truck During work for the USAGE in Louisiana after • One Road Grader(optional) Hurricane Katrina,we performed debris removal • One Inspection Tower operations in 11 Parishes,and operated 54 • One Hazardous Materials Containment Area DMS/final disposal sites,simultaneously. • One Foreman with cell phone • Four walking floor trucks (120cubic yards)for hauling mulch • Additional Equipment as determined by the Contract and Site Manager One operator will be assigned site maintenance duties and will operate the Motor Grader,Water Truck, and Low-bed Trailer.This operator's primary duty is to ensure use of the roads by the dump trucks,and maintain dust and fire control. The Loader with blade will have intermittent general site maintenance duties and will keep areas around the burn pits, ash storage, and grinding areas clean. Ceres will construct a hazardous materials containment area at each DMS measuring approximately 30' x 30'. Typically, the perimeter will be lined with hay bales and staked in place. The area will be lined with heavy gauge plastic (10 mil or greater) to provide a waterproof barrier. A plastic cover (10 mil or greater) will be used to prevent rain from entering the containment area. Site run-off is redirected away from the containment area by site grading. Hazardous materials that are encountered during clean up operations will be staged in this area. Such materials will be properly disposed of in a timely manner. Inspection DMSs will be the point of inspection and load volume estimation by the City or their designated representative. Inspection towers will be used to observe and record all trucks entering and leaving the DMS and document their loads. The tower will be 10 feet above the existing ground elevation, with a wooden handrail and steps to provide access and constructed of pressure treated lumber. The floor area will be 8'x8', constructed of 2'x8' joists, 16" O.C. with 3/4" plywood supported by four 6"x6" posts. The perimeter of the floor area will be protected by a 4' high wall constructed of 2'x4" studs and 3/4" plywood. The entire floor area will be covered with a corrugated tin roof.The roof will provide minimum 6'6"headroom below the support beams. The inspection tower will be large enough to adequately accommodate a minimum of three people simultaneously. City Monitors/Inspectors will inspect each load to verify that: • The truck has Legend: Modular Inspection and 100 Observation tower been pre- Observation Tower 101 Incoming loaded truck approved and 102 Segregated metal debris 104 Gravel or mulch roadbed to reduce effect of mud measured. 106 One-way road 108 Tower attendant with personal protective equipment • The load is ( 102 ) t r u c k 1 ., eligible. . • The 'percentage -- filled to' figure is 1 determined and noted on each - _ «— individual load - '--® ticket. T :-'4TER The Monitor will determine 1 the capacity of the truck EXIT. and estimated load m volume (percent capacity), and evaluate Tab 3 Technical Approach C ERE Section 2 Understanding of the Scope of Services ;7iFOh?If ll-.,I Page 3.2-11 City of Pearland RFP#0917-62 Debris Management Services the load for contaminants requiring segregation. The Monitor will instruct the driver regarding the appropriate dump location at the site and will verify the truck is completely empty following dumping. The Monitor will complete the load ticket presented for each load delivered to the site. After inspection, the material will be forwarded to the tipping area supported by a wheel loader with rake and laborers. The laborers will inspect the debris and remove any contaminants. Contaminants that are hazardous will be handled by the Hazardous Toxic Waste Specialist, staged in the Hazmat containment area, and disposed of in accordance with federal, state, and local requirements. Other contaminants, such as metal, will be segregated accordingly. Load Tickets and Reporting Ceres uses preprinted, five-part carbonless, color coded load tickets. The tickets are available for use on this project if approved by the City. Each ticket has a unique serial number and ample space to record information such as: contractor, date, truck number, load size, driver, and type of material, origination, dumpsite, time, GPS Location, and inspector. Ceres uses a custom Access database program to record ticket information. The entry screen follows the format of the load ticket which greatly speeds up data entry. Tickets are easily verified and combined with a truck inspection table contained in the same database. One data entry clerk with minimal training can enter 700 load tickets(the equivalent of about 21,000 cubic yards) per day. Access also contains powerful report features that aid in ticket reconciliation and truck verification. Data is easily converted between Excel and Access for reporting purposes. Material Segregation Due to the nature of these operations, material segregation is required in order to properly and efficiently process debris. Collection crews will segregate non-grindable debris to the maximum extent possible during collection and loading operations. The inspection tower will also assume responsibility for the segregation of loads containing contaminants or non-grindables. Those loads, which may contain debris ranging from white goods, household hazardous waste (HHW), e-waste, and other materials, will be segregated and sorted either manually or mechanically to remove the contaminants and then dumped in designated and appropriately lined/fenced areas at the DMS until final disposal. Metal contaminants will be segregated and baled or otherwise processed for recycling. Concrete will be segregated and transported to a recycling facility and may be crushed prior to transport. Glass, plastic, and other materials will similarly be segregated and recycled to the maximum extent possible. Debris that cannot be processed or otherwise recycled will be disposed of at an approved and lawfully permitted construction and demolition final disposal site. Volume Reduction by Grinding The wheel loader with rake will push material designated for reduction to the grinder. Great care should be taken to keep the debris free of dirt before processing with a grinder/chipper; this both maintains the value of the product and reduces the cost of grinding. If the mulch produced from grinding is to remain on site for more than four weeks, the mulch piles will then be stacked no higher than 12 feet to minimize the potential for spontaneous combustion. Horizontal grinders, having a predominately closed grinding chamber,can operate with a minimal exclusion zone projecting out at a 45 degree angle at a distance of 250 feet from each corner of the in-feed conveyor. Tub grinders, if used, will operate with an exclusion zone of 300 feet on the "kick" side of the grinder and 50 feet on the "non-kick" side. Grinders will be shut down in a full tub condition to minimize debris ejection. The Dust Control plan will be implemented to ensure dust from the grinder does not impact the adjacent properties. Lockout/tagout procedures will be used on grinders and strictly enforced. All equipment in the vicinity of the grinders will be equipped with fully-enclosed cabs. Tab 3 Technical Approach CERES Section 2 Understanding of the Scope of Services Page 3.2-12 City of Pearland RFP#0917-62 Debris Management Services Grinding Tub shut down full _ to minimize debris ejection Maximum height of , mulch to be stored •n site longer than • .r( Tub eeks,minimized Grinder self ignition 1.- :'~• ��, 300'ft. ��4 ;H-->'� 50'ft. _� Exclusion Zone Exclusion Zone cEer, Volume Reduction by Burning The loader/rake will push clean debris in the direction of the burn pit, taking great care to keep the debris free of dirt. Once the debris is piled in the vicinity of the burn pit area, the backhoe with thumb will feed the Air Curtain Incinerator in such a manner as to promote complete combustion. The backhoe will also set aside any material that would process more efficiently in a chipper/grinder, such as large diameter logs or stumps. • Air Curtain - Incinerator 100'ft. t • -z =. rd�'•. ` 1000'ft. N• Exclusion �: '.---- Exclusion Zone i�, Zone from :__ ." t . for Structures Debris Piles Side view of Air Curtain Incinerator The Air Curtain will be operated at least 100 feet from any stockpile of debris and at least 1,000 feet from any occupied structure. Prior to removal of ash debris from the air curtain incinerator pit, the material will be wetted. Ash stockpiles will be at least 100 feet away from any debris stockpiles. Final Disposition Segregated, processed non-grindables will be recycled to the maximum extent possible and practicable. Metals and concrete will be baled, crushed, or otherwise processed for transport to recycling facilities. Documentation will be retained regarding total type and amount of materials recycled and each recycling destination. Clean woody materials will be processed to generate mulch. Live bottom trucks loaded with a rollout bucket- equipped wheel loader will be used to haul mulch to the final disposal site. Mulch hauling will be performed simultaneously with grinding. Mulch will be applied or disposed of at a site(s) approved by the City, as appropriate. The handling of Incinerator Ash Material will comply with all federal, state, and local requirements and the Incinerator Ash Material Management Plan. Work Hours Collection crews will typically work up to 12 hours per day, seven days per week unless otherwise specified or limited by contractual requirements. For safety reasons, collection crews will work during daylight hours only. Debris processing sites typically operate 24 hours per day, seven days per week if sufficient lighting is provided during evening hours, unless restricted by the contract. CERE S Tab 3 Technical Approach Section 2 Understanding of the Scope of Services f N71HOUl+f NIAI Page 3.2-13 City of Pearland RFP#0917-62 Debris Management Services Work Hours Collection Crews Debris Processing 12/7 24/7 Daylight Hours for Unless Otherwise Safety Reason Specified if rte. ��.,� �,, 1 �! fal r f *, .M 't � •I --.-- I 0. "0, . 4 v 4 .7.-7._.- - _ Traffic Control As discussed in other sections, Ceres requires and will provide certified traffic control personnel for debris collection, transportation, and processing operations. Competent and qualified personnel will be trained in traffic control procedures and will be provided necessary safety equipment and communication devices. Traffic control personnel will generally be placed at either end of a work zone in order to properly control the flow of traffic into and out of the work zone. Site Restoration The Site Restoration and Environmental Survey Plan will ensure that restoration of the site will meet the owner's requirements and local regulations. In addition to site cleanup and removal of all debris, the Restoration Plan will include requirements for achieving ground cover through topsoil and seeding specifications. Other requirements may be mandated by the Erosion Control Plan, such as maintenance of straw bales, retention ponds, or erosion control fencing until ground cover is established. An outside independent party may be employed to conduct a post utilization environmental survey in order to ensure satisfactory site conditions. Site closure is normally accomplished within 30 days of receipt of the last load of disaster related debris. Demobilization Phase The PM prepares a demobilization checklist that includes a punch list of items to be completed by staff. The Punch List may include items such as arrangement for future maintenance of erosion control measures. The PM and staff are also responsible for final report to the City which includes lessons learned and results of operations ERE Tab 3 Technical Approach C Section 2 Understanding of the Scope of Services o o r...„.,u.L Page 3.2-14 City of Pearland RFP#0917-62 Debris Management Services Documentation — Field Operations Production Reporting Ceres has developed specific internal procedures to ensure proper audit-quality Documentation documentation of daily project activities is . The zone, Section number, and street where debris . captured and provided to the City. This removal operations were conducted and/or completed. includes: project tracking forms, load • The total number of personnel engaged in debris tickets, truck certification logs, production management and position or activity • logs, shift inspection checklists, safety Daily and aggregated man-hours • Then number of loaders and debris hauling vehicles in meeting report forms, daily crew reports, operation and various equipment usage reports. • Hours of use of trucks and equipment Other reports are prepared and submitted • The daily and aggregate volumes of debris, by type, to document project activities, progress, removed and processed and quality control. • The number, name and location of each debris q Y management site in operation to include numbers and Quality Control types of reduction equipment in use • Mulching machines in operation Daily Contractor Production and Quality - The percent completion of the project Control reports will be completed each day - The estimated completion date of work and available the following work • Any inspections conducted by federal, state or local morning to the City. Original reports are government agencies maintained in the Mobile Command - Any testing performed and/or test results Center and daily reconciliation reports are • Quality control phases implemented, as applicable • Any corrective actions implemented generated to verify information reported - Any damage to private property caused by contractor on load tickets to information reported on operations daily production reports. The Project - Any reports of damage or claims made by citizens Manager and Project QC Manager will • Other information as may be required to fully and monitor information contained in the Daily completely describe the contractor's daily operations - Quality Control reports to ensure project reports ly summary of the information from the daily activities conform to contractual - A final project summary report to describe all debris requirements and that an acceptable level management activities conducted and conformance to of project quality and workmanship is contract specifications • Additional information or reports as necessary to provided to the City. adequately document the conduct of debris management Formalized quality control procedures are operations. eeRes_o27 applied to each project to ensure documentation procedures are properly and fully implemented and to ensure conformance to project specifications. All personnel, including employees, subcontractors, and suppliers are subject to the provisions of the QC Program. For each project, a Quality Control Plan is specifically developed to detail the QC organization, individual responsibilities, monitoring procedures of activities and subcontractor activities, documentation requirements for Ceres personnel and all subcontractors, control phases or procedures, and identification and correction procedures for non- conforming activities.The remedies for non-conformance include termination. Exceptional quality control of each project promotes efficiency and avoids Month 1 Month 2 Month 3 Month 4 Month 5 investigation and other Az potential losses. • • • A Ceres Financial Invoicing ei.M•eroy e:cillo" Strength Allows Ceres can provide invoices to -Or Continual Operation nation the City on a bi-weekly, semi- Month y along' A Working pal monthly or monthly basis. With each invoice, ' Pro-eet Closeout appropriate documentation •MeeVExceed city ,In preference of Oren( Final Report(Detai• l Requirements +„ will be provided relating to the •MeeVExceed •All Debris Management - services provided during the Federal -Total Volume p 9 Requirements Volume/Type invoice eriod. • Final Disposal Location p "The final report that you submitted...im ressed utcosaowgon Documentation will meet the p y P •Total Cost Invoiced to Ceres Client even our FEMA Public Assistance Coordinator." •Additional Information Upon Request s City requirements and the -Director of Public Works/Ceres Client (Finalized Upon Client Approval) i C ERE Tab 3 Technical Approach Section 2 Understanding of the Scope of Services Page 3.2-15 City of Pearland RFP#0917-62 Debris Management Services federal requirements for funding and reimbursement purposes. Ceres will provide technical assistance to the City in the completion of claims filed to FEMA or other agencies for funding and reimbursement. A documentation team will be assembled from representatives of quality control and accounting. This team will assist the City throughout the invoicing and reimbursement process long after the work has been completed. Reimbursement Assistance Ceres is trained and experienced in providing the necessary documentation and assistance toward the preparation of reimbursement claims (Project Throughout Ceres'history,no governing entity has been Worksheets) for the City. If needed, Ceres will provide denied reimbursement for work Ceres has performed. the City with turnkey services or guidance and technical assistance to ensure proper preparation and submittal of claims for reimbursement and other available funding. Ceres' careful attention to documentation and strict quality control procedures will aid in the acceptance of a claim for reimbursement. Program Management Assistance Ceres is experienced and trained to provide all of the following services to the City: • Project Worksheet(PW)writing • Assistance with estimating debris volumes for Initial Damage Assessment(IDA) report • Expenditures eligible for reimbursement • Recovery Process Documentation • Recovery Process Oversight • Review of records system for applicability to federal and state requirements • Orientation and training of City personnel on documentation requirements • Claim documentation Project Closeout A final report will be submitted to the City upon project closeout. Ceres will prepare and submit a detailed description of all debris management activities including total volume of debris by type, final disposal locations and amounts of debris delivered to each, and total cost of the project invoiced to the City. Ceres will also supply additional information upon request of the City and understands that final project reconciliation must be approved by the City. • CERETab 3 Technical Approach e o' NS Section 2 Understanding of the Scope of Services Page 3.2-16 City of Pearland RFP#0917-62 Debris Management Services 3.3 Additional Services Ceres Environmental Services, Inc. can supply the City of Pearland with additional services that may not be covered in the RFP Pricing Schedule. These include re-establishing communications, supplying temporary housing and restroom facilities, beach and shoreline restoration, and canal and river debris removal and restoration, as well as others described below. Teaming relationships with subcontractors experienced in marine recovery efforts allow us to handle sunken vessel removal. Pricing for any of these additional services must be determined by negotiation in accordance with FEMA guidelines to supply services that are reimbursable by FEMA to the City. The Public Assistance Guide, FEMA 322 is an invaluable reference especially the section in "Chapter 2: Eligibility" headed 'Categories of Work' beginning on page 66. Right of Entry (ROE) Private Property Debris Removal (PPDR) If requested by the City, Ceres can remove hazardous vegetative or C&D debris from private property, when said debris is the result of a declared disaster and when Ceres is tasked with the work by the City. Ceres can assist the City in requesting FEMA's assistance for such work in advance of performing it. Each property is assessed using digital camera/video recordings to document the pre and post condition of the property. Utility companies are notified and all utilities are located and marked prior to any work being done. Once all proper documentation, access, and Right of Entry forms are completed, work may commence. Recently after Hurricane Matthew, Ceres worked with Beaufort County, South Carolina to obtain private property debris removal approval from FEMA for 83 individual private communities throughout the County. Following the 2011 Alabama Spring Tornadoes, Ceres successfully completed private property work under contract with the USACE for both Lawrence and Limestone counties. Demolition of Private Property Condemned Structures Ceres can operate beyond the public Right of Way(ROW)as directed by the City. Upon receipt of a Notice to Proceed, Ceres will retain a third party inspection firm to survey the condemned structure(s) for hazardous materials (asbestos, lead, PCBs, white goods, mercury containing components, etc.).A copy of the inspection report will be provided to the City. At the same time, Ceres engineering staff will conduct a pre-demolition survey which ;,. : -ip will consider the following: Ai.- �� -10v .• Structural integrity of the building `' • Utilities j '- • Shoring requirements r ! • Hazardous materials - -- ■ Protective structures -- ■ Protection of the public -.. • Waste management - Asbestos Abatement/Demolition Notifications will be submitted to the appropriate governmental and local agencies. All required permits will also be obtained. The Demolition crew is expected to consist of the following. • One to three Semi-Tractor(s)with Trailer(s) • One Hydraulic Excavator with Bucket and Hydraulic Thumb • One Wheeled Loader Removal and Replacement of Sand and Debris With a task order from the City to the Project Manager, Ceres crews will segregate, collect, transport, process, and dispose/replace sand and debris displaced by the event. Each general clean-up crew will likely consist of the following equipment. • One Wheeled Loader with Rake/Bucket • One to six Semi-Tractor(s)with Trailer(s) • One Screening Plant • One Front-end Mechanical Broom Sweeping ERE Tab 3 Technical Approach C Section 3 Additional Services ., Page 3.3-1 City of Pearland RFP#0917-62 Debris Management Services As directed by the City, Ceres will provide a front-end mechanical broom sweeper to clear streets, gutters, and storm-drains of scattered tree debris. Work will be assigned by sections or quadrants. Debris will be consolidated into piles of approximately five CYs and located as to not disrupt pedestrian or vehicular traffic. Piles will then be loaded and hauled. Sand will be handled as directed by the City. Temporary Housing - Base Camps and Bunkhouses Ceres can provide the City with a wide variety of emergency housing options. Fully containerized bunkhouses can be trailered to a City location, or more long-term solutions can be built such as large housing tents and hard wall constructions. Food Service/Catering Ceres can provide meals as directed by the City either through a mobile kitchen or in a variety of ready-to- eat formats upon issuance of a City task order. We can provide a mobile kitchen supported by a reefer container that is capable of feeding 250-1000 personnel three basic meals per day. We can supply more elaborate meals if desired. Supplying our personnel and subcontract personnel with meals is done using the most cost effective method. When a large number of personnel with similar schedules are housed together, we have used group dining. Ceres provides food service through various subcontracting relationships. Meal options can be as simple as self-heating single meals,or full service dining,with temporary kitchen facilities and a dining galley. Temporary Restroom and Shower Facilities If sewer and water utilities are unavailable, Ceres can supply a range of temporary restrooms and shower facilities. These include single stall, standardized port-a-johns, multiple-stall comfort stations, completely containerized shower facilities, and assembled corral-type showers. Ceres works with City personnel to identify specific needs and arrange to have sufficient facilities in place to accommodate every need. During our Hurricane Katrina response, Ceres provided life support including meals, shelter, showers and sanitary facilities for 400 people. We also supplied travel trailers for our own personnel due to the unavailability of housing. Following Hurricane Ike in Texas in 2008, Ceres provided Chambers County with hot meals in four locations plus showers and sanitary facilities. Potable Water and Ice Delivery Ceres will supply the City with appropriate potable water, ice, and also necessary refrigeration and freezer units to store food, water and ice if required. Temporary Power Generation Through agreements with various suppliers, Ceres can provide many options for temporary power generation. Both gas and diesel generators ranging from 5kw up to 1,600kw can be onsite, available for use in short order. Temporary Roofing Facilities (Dry-In) Ceres is well versed in temporary roofing operations and has been successfully installing temporary dry-in on facilities since our response to Hurricane Georges in 1998. Roofing materials would vary depending on the size of repair and severity of damage, however, most common repairs would be completed with high quality plastic sheeting, furring strips and nails. Payment is based upon per square foot of roof covered. Government Temporary Trailer Installation If required, Ceres will provide crews to install government supplied housing (travel trailers). We have performed installations ranging from simply setting and securing the trailer to full installations including routing sewer lines, water taps, power poles, and building ramps/steps for easy access. Sewer, Culvert, and Catch Basin Cleaning If required, Ceres will supply full-service cleaning/pumping for sewers, culverts, and catch basins. We will provide qualified crews and can supply diesel and gas powered, trash, submersible hydraulic, double diaphragm and centrifugal pumps to allow for cleaning of pipes from an 8 inch diameter up to and beyond 5 foot diameter pipes. ERE Tab 3 Technical Approach C Section 3 Additional Services Page 3.3-2 City of Pearland RFP#0917-62 Debris Management Services Hazardous Waste Collection, Storage, and Disposal Household Hazardous Waste must be picked up separately from all other debris in the ROW. The HHW will then be segregated in a lined containment area at each temporary disposal site. Payment for collection and disposal in accordance with all local, state, and federal laws and regulations will be made per pound. Mobile Office Command Center Ceres has a number of containerized offices that can be used mobile command centers. These can be moved to the disaster zone via low bed trailers and semi tractors. We also have access to additional units through our partnering relationships. These mobile offices can be onsite, equipped with satellite communications and internet, and fully operational within hours. Dead Animal Carcasses When required, carcasses of dead livestock, poultry, and large animals can be removed by Ceres. FEMA reimbursement is contingent on the determination by the City that they represent an imminent and significant threat to public health and safety. The carcasses will be removed to the TDMS and/or a final disposition site approved by the City. Roll-off Hauling Two separate roll-off-related services might be requested by the City. The services may require 10 and 40 cubic yard roll-offs. The roll-off service will use sufficient trucks to insure roll-offs are filled repeatedly with minimum wait time. River and Canal Debris Removal Ceres has experience in clearing river,streams waterways and canals following Katrina in Louisiana. Debris removal can be accomplished with long reach excavators in some instances, and where required, floating cranes and other amphibious equipment would be mobilized. Several of Ceres' subcontractors are specialists in waterway activity including debris removal. Wet soil conditions and mud will cause problems for wheeled vehicles, making low ground pressure equipment a necessity.Allocation of equipment is always important, but special care must be taken to deploy equipment that will not easily become stuck when cleaning logjams and waterways. Ceres has also performed emergency levee repair. We own most of the heavy equipment necessary for this work and we have experienced operators available to operate the equipment. Heavy rainfall, especially following high wind conditions, may cause waterways and canals to become clogged with vegetative and other debris. Logjams must be removed so that future rainfall does not contribute to more flooding, and to promote unimpeded water drainage of any existing flood situation. Existing debris piles near waterways and canals should be removed on a priority basis, so that if additional rain occurs the debris will not float into the drainage system and cause further problems. Water-based,three feet or less of water depth Depending on the characteristics of the waterway, temporary bypass pumping, cofferdams, or other means to control the flow of water may be used to enable operation in the waterway. Dependent on the ability to control the flow of water,various methodologies would be used.These methods could include a combination of the following: • Hydraulic Long Reach excavators operated from shore • Willow draft work platforms with Hydraulic Excavators and Grapples • Winch Truck • 17-foot utility work boats with 25hp out-board motor. • Cable Skidders or Tractor Dozers with Winches-laborers would be used to attach the cables to the debris in the waterway, creek, or tributary. Water-based, greater than three feet of water depth The removal of vegetative,construction, and demolition debris, hazardous material,and recyclable material in greater than three feet of water will be accomplished primarily with floating plants equipped with spuds supporting hydraulic excavators with long booms equipped with material grapples and materials barges, although a combination of approaches previously detailed may be used. A flexi-barge will be used along ERE Tab 3 Technical Approach Section 3 Additional Services Page 3.3-3 City of Pearland RFP#0917-62 Debris Management Services with a winch truck as well as a utility work boat with motor. Exact methods are dependent on local conditions and geography. Sunken Vessel Removal Ceres will lease appropriate equipment and/or will locate qualified subcontractors to remove sunken vessels and dispose of them in an acceptable manner. These actions will be made following consultation with the City and will be subject to the City's advance approval of Ceres' work plan to be developed following contract award. Water Based Operations (Typical Crew)— 1.5-2 Feet Minimum Draft • 15-25 Ton Hydraulic Excavator with Material Handling Grapple Capable of 35' Reach • Work Barge with Spuds-Rented/Leased • Materials Deck Barges-Rented/Leased • Pusher Boat-Rented/Leased • Work Boat • Heavy Equipment Operator Hydraulic Excavator • Pusher Boat Operator • Work Boat Operator • Deck Hands • Tractor Trailer Heavy Hauler • Foreman Land Based Transfer Crew(Typical Crew) • Wheeled Loader • 2-5 Trucks • Heavy Equipment Operator Wheeled Loader • Truck Drivers Upon inspection of the site(s)and performance period requirements established by the City, the number of crews will be determined. Ceres has the capacity to operate a minimum of eight water-based crews each with their own land-based transfer crew component. Beach Restoration Ceres will screen debris-laden sand from beach areas, and will remove sand if acceptable adjacent borrow areas exist, to replace sand lost to storm activity. If appropriate borrow areas do not exist, Ceres will transport City-purchased sand at trucking prices consistent with existing proposal trucking prices. Ceres will use a trommel screen or equivalent onsite at the beach for screening, and will use appropriate dump trucks or off-road dump trucks to transport clean sand. Ceres will use a long-boom hydraulic excavator to excavate borrowed sand adjacent to the beach,and will use a wheel loader to place the sand after dumping. River and Canal Shore Line Restoration Ceres will transport and place fill material purchased by the City to river and canal shorelines. The material will be transported by on-road and off-road dump trucks and placed by wheel loaders. C EAES Tab 3 Technical Approach Section 3 Additional Services ,vW,,.. ...,,.. Page . City of Pearland RFP#0917-62 Debris Management Services 3.4 Ability to Manage Multiple Contractual Obligations Due to the nature of disaster relief work, it is difficult to project workload; however, Ceres Environmental Services, Inc. has the proven resources and experience to handle multiple events and locations. Our successful experience in multiple response situations as well as our substantial resources and teaming relationships ensures that Ceres' performance on this contract will be to the City's utmost satisfaction. In 2016, Ceres was already working in Louisiana following heavy rains and flooding when Hurricanes Hermine and Matthew hit the U.S.coast within a month of each other. Ceres responded to several counties in Florida and Georgia after Hurricane Hermine and then to an additional 14 jurisdictions in Florida,Georgia, South Carolina and North Carolina after Hurricane Matthew. Minnesota Ceres Mulch Yard • Ongoing Opera ions 30 Years Operating ______ .4 Ai Q Storm Respon.e �I, > Winter Storm GoliatF dr,,, Oklahoma Environmental / Hurricane Matthew Management Authority Lenoir County,NC —...,...milIML Hurricane Matthew • • J Savannah,GA& • Hurricane Matthew Flood Response Brunswick,GA Bald Head Island,NC Bastrop County,TX L urricane Hermi � Hurricane Matthew 11011111.11111111 .nn County,GA • SC DOT - Houston,TX Hurricane Matthew Ceres Mulch Yard • Beaufort County,SC 15 Years Operating • Hurricane Matthew Flood Response ' Jacksonville Beach,FL Livingston Parish,LA& Hurricane Hermine Hurricane Matthew ■ Zachary,LA Pasco County,FL Indian River County,FL r ,, Kenner,LA . Sarasota,FL 2016 U.S. Storm Responses Ceres Ongoing Ceres ongoing Construction Construction Hurricane Matthew Palm Beach Gardens,FL Following Winter Storm Cara in November 2015, Ceres responded to the Oklahoma Environmental Management Authority(OEMA)and began to mobilize staff and equipment within 24 hours of the Notice to Proceed, finishing the first pass in the first two days of operations. When Winter Storm Goliath hit Texas and Oklahoma just one month later in December, Ceres already had staff and equipment positioned to respond in Oklahoma. As more debris piled up following Goliath, Ceres extended its services to the City of Warr Acres, plus Canadian County and four other cities under the OEMA. In 2014, Ceres responded to two large-scale projects following Winter Storm Pax, which covered the Southeast in freezing rain and ice. Ceres removed and disposed of approximately one million cubic yards of debris in Columbia County, GA and Guilford County, NC. ITab 3 Technical Approach C ERES Section 4 Ability to Manage Multiple Contractual Obligations r II r,�r r r, Page 3.4-1 City of Pearland RFP#0917-62 Debris Management Services In 2011, Ceres responded to the spring tornadoes that devastated the South, the spring floods in North Dakota, Hurricane Irene in North Carolina and Virginia, and Winter Storm Alfred in the Northeast. Ceres accomplished eight separate contracts while fulfilling all contractual obligations. Minnesota • Ceres Mulch Yard 30 Years Operating Flood Response Minot and Ward County,ND Winter Storrs Alfred Brookfield.CT �, • Ongoing Operations ( - —lir- Des Moines,IA Ceres Ongoing Winter Storm Alfred I Const action Hurricane Irene ! Simsbury,CT 11 Isle of Wight County,VA • O Storm Response Tornado Response Lawrence and Limestone Counties,AL • Tornado Response 0 Hurricane Irene Jefferson County,Leeds, 0 Greenville, NC I and Jasper.AL Sarasota.FL Houston,TX Ceres Ongoing Ceres Mulch Yard Construction 15 Years Operating Kenner, LA Ceres Ongoing Construction MP- 2011 U.S. Storm Responses During the summer of 2008, Hurricanes Dolly, Gustav and Ike all impacted the Gulf Coast. When Dolly hit the Texas coast Ceres was ready, with people, subcontractors and equipment already on the ground in Cameron County, TX. Ceres managed our own crews and crews of five different Subcontractors in our response to clean-up debris in Cameron County,TX.As Ceres'response to Dolly was wrapping up,Gustav hit Louisiana, and two weeks later Ike hit the Houston, TX area. Ceres responded quickly to both new storms, performing in 11 different locations covered by separate debris removal contracts in Texas and Louisiana. [EKES Tab 3 Technical Approach Section 4 Ability to Manage Multiple Contractual Obligations ENVIRONMENTAL Page 3.4-2 City of Pearland RFP#0917-62 Debris Management Services • Minnesota + Ceres Mulch Yard 30 Years Operating • Ongoing Operations Floods Waterloo.Iowa �. O Storm Response Hurricane Gustav Baton Rouge,Louisiana "kennel.. Ceres Ongoing Construction H• on.TX Hurricane Ike Ceres Mulch Yard Vermilion Parish If 00 Sarasota,FL 15 Years Operating Tropical Storm FayJ Ceres Ongoing Constriction ii •• Hurricane Ike • • l Galveston, Texas (. � Puerto Rico \\ ///rrr"' Hurricane Ike&Gustav I Ceres Ongoing Jefferson Parish Construction Cameron County Hurricane Dolly Hurricane Ike&Gustav Grand Isle , Hurricane Ike Hurricane Ike&Gustav 2008 U.S. Storm Responses Chambers County Lafitte Following Hurricanes Katrina,Rita,and Wilma in 2005,Ceres performed several other emergency response contracts — often at the same time — including: Katrina debris removal for the City of Biloxi; Hurricane Wilma debris removal for the City of Palm Beach Gardens, FL; Katrina debris removal for the Parish of Terrebonne, LA; and the installation of over 22,000 temporary roofs on private residences in two states under two separate "Blue Roof" contracts with the U.S. Army Corps of Engineers (USAGE). During this same period, Ceres maintained its schedule on its non-disaster construction and environmental work for the U.S. Department of Agriculture, the Army Corps, and other customers in CA, TX, AR, MN and PR. ERE Tab 3 Technical Approach Section 4 Ability to Manage Multiple Contractual Obligations Page 3.4-3 City of Pearland RFP#0917-62 Debris Management Services 3.5 Load Tickets and Reporting From experience on over 120 FEMA-reimbursed projects, Ceres Environmental Services, Inc. knows that accurate and organized recordkeeping and reporting is vital to successful completion of a project. To fulfill this need, Ceres provides support and assistance through every step of the project. After the project is completed, Ceres will attend post-project briefings and provide our lessons learned and recommendations for the next project to the City of Pearland. Ceres' careful attention to documentation and strict quality control procedures will aid in the acceptance of a claim for reimbursement. Throughout Ceres' history, no client has been denied reimbursement for work Ceres has performed. Ceres has FEMA reimbursement liaison officers on staff that provide expertise to Ceres and the City in order that all Project Worksheet activities and other reimbursement documentation are filed successfully. Documentation — Field Operations LOAD TICKET Ceres has its own forms for truck certification, load tickets, force account labor and equipment, man-hours, TICKET NO_ and equipment supplied. Ceres is pleased to provide CONTRACT these and any other forms needed for the City. Ceres often provides these forms to clients during CONTRACTOR disaster response projects. For example, Ceres performed cleanup in two counties in Kentucky after the DATE devastating ice storm in January 2009. Since the DEBRIS QUANTITY Commonwealth performed its own monitoring, Ceres Truck brought its own truck certifications, load tickets, and Na I Capacity IC1n other required forms for the Commonwealth monitors' Load use. The Commonwealth eventually requested extra Size lcV1 Tom forms from Ceres for use in other counties where Ceres Truck [fiver was not working. DEBRIS GASSIFICXION In addition to its proprietary forms, Ceres is also familiar Burnable with the sample forms included in the Public Assistance Non-Burnable Debris Management Guide FEMA-325 published by the Department of Homeland Security. This publication Mixed provides guidelines for debris management from _other preparation to concluding response. Appendixes C and LOCATION D of the Guide provide multiple forms for use during Zone/Section Dumpsite monitoring, including load tickets and truck certifications. Tone Inspector Ceres is also aware of the FEMA Public Assistance Program and Policy Guide (PAPPG), which supersedes Loading FEMA-325 and Title 2 of the Code of Federal Regulations (CFR) Part 200 Procurement Standards. In Dumping short, Ceres has access to all the information required to meet FEMA guidelines. 21 Ceres keeps multiple copies of the Public Assistance Debris Management Guide FEMA-325 in stock at all 22 times. When a project is initiated, Ceres brings enough copies so that any City staff member who wishes may ERE original CoMrodOwne- obtain we c Ce po yellow eeros copies of his the or Guide her o upon n fr contract e opy.awardres, or can advise r ti vide e INVI TA'. Gold Other City on how to obtain them for themselves. Green:Customer This is the Ceres Load Ticket. In use,the Ticket Number Documentation —Administrative is preprinted.This form is generally scanned at the job site Tickets and Truck Certification Forms are the foundation and electronically transmitted to an office outside the of the major expenses on most projects. Tickets are disaster area for data entry. The form's five copies are designed in several versions depending on what color coded to minimize confusion. information is required.Tickets may track debris by cubic [EKES Tab 3 Technical Approach Section 5 Load Tickets and Reporting Page 3.5-1 City of Pearland RFP#0917-62 Debris Management Services yard, tons, each, or load. The debris stream may also influence the ticket form that is selected for any particular project phase. Truck Certification forms are also critical documentation that must be accurately and carefully recorded. These forms are carefully structured to ensure that all necessary information, as required by FEMA, is recorded. FEMA requires signed truck certification forms for every vehicle hauling on the project and a signed dump ticket for every load. Ceres supplies these 5-part carbonless forms if the City wishes. Ceres has developed a powerful custom database that links key components of documentation including the truck certification database, ticket database, and the database containing all of the images of each individual ticket and the truck certifications. Ceres' ticket database has been in use for more than 10 years and is easily modified to meet the varying needs of our clients.The database is also designed to make data entry easy. One data entry person, with minimal training, can enter over 700 tickets per day. Drop down selections, short cuts and static information retrieval make data entry fast and accurate. The system does not allow entry of duplicate tickets thus preventing duplicate billing and duplicate payments. The system does not allow a ticket to be entered with an amount that exceeds the certified load amount of the truck. Additional features of this custom software make it flexible enough to record data that is known to be required for a particular circumstance or project. Ceres maintains separate databases for each project to insure that data integrity is maintained. Each completed truck certification form and each load ticket are electronically scanned at the field office and then transmitted to an imaging database located on a secure Ceres server outside the disaster area. The scanned information is then retrieved by our data entry staff and entered into the appropriate project database under normal office conditions. Database rules require that first the truck owner(Ceres or one of its subcontractors)and then the individual truck be established in the database before the system will accept any load ticket information for that truck The Ceres "Data Entry/Accounting Procedures" manual is used to provide guidance to our data entry personnel so all data is entered in a consistent manner to insure data integrity. All reimbursable activities under a particular contract, for example, stump removal,operation of hourly rate equipment, and personnel hours, are recorded by our operations staff. Ceres audits the database for inconsistencies, data entry error and data integrity on a regular basis. This ensures that records of all potentially-reimbursable activities are acceptable and auditable by FEMA. Equipment Debris Ticket Dbase Certification Received Verification Duplicate Information from Field Ticket Entry? No Successful Entered into Ops and Entry Invalid Truck Ticket Entry Database Scanned into Info? LaserFiche Yes Ticket Corrective Action Process No Ticket Resolved? c.o.no This flow chart illustrates the data flow and system logic for handling completed load tickets. The system will check for a non- duplicate ticket number,a valid truck number and that the load does not exceed the verified capacity of the truck before information will be saved in the data base. Ceres has taken great care to develop both policies and procedures that can be consistently applied to every project. This extra planning makes the implementation of a project easier and faster. Additionally the use of advanced communication technologies, such as wireless and satellite internet connections; cell Tab 3 Technical Approach [EKES Section 5 Load Tickets and Reporting Page 3.5-2 City of Pearland RFP#0917-62 Debris Management Services phones with voice,data and text;and electronic imaging of paper documents,allow Ceres to simultaneously manage multiple projects, in multiple states. Ceres' image databases (images include both tickets and truck logs)are available to all our governmental customers as password protected read only files on the internet.The data has been used for audits by such Federal agencies as the U.S. Army Corps of Engineers. Both standard and custom reports can be generated from Ceres databases. These reports are used to invoice the contract Client, to pay subcontractors and then provide management/field operations with production reports. This information is readily shared in a variety of formats. Monitoring Consultants Some of Ceres clients choose to contract with a firm providing monitoring services. The services provided by a monitoring firm may include: damage assessment, training, emergency planning, direct communications with the City, incorporation of City forms and FEMA forms,facilitating communications with FEMA and other state and federal agencies, pre-event planning, post-event construction, funding, and reimbursement procedures. To eliminate any question of conflict of interest we will not involve ourselves in the actual selection process and we do not endorse nor recommend any of the monitoring companies. We do strongly recommend that the City verify that the proposed monitoring firm is not de-listed by the federal government on the "Excluded Parties List System"at www.epls.gov. As a full line disaster response firm,Ceres also has expertise and experience in all of the services provided by monitoring consultants. For example, following a January 2009 Ice Storm in the Midwest, and while under contract with the Kentucky Commonwealth, Ceres provided assistance in many of these areas. The KY Commonwealth had not contracted for technical assistance services and greatly appreciated the support that Ceres personnel were able to provide from basic guidance to providing numerous forms which enabled the Commonwealth to maximize their monitoring function and compliance for FEMA reimbursement. This successful past experience and expertise allows Ceres to work cooperatively and cohesively directly with the City or with a third party provider.We would be pleased to work with whomever the City chooses. Invoicing Ceres can invoice the City on a weekly, bi-weekly or monthly basis and in any format the client or a client's representative requires. Each invoice is submitted with appropriate documentation relating to the services provided. Documentation shall meet or exceed City and federal requirements for funding and reimbursement purposes. Ceres will Month 1 Month 2 Month 3 Month 4 Month 5 provide technical Al Ilk, assistance to the City • in the completion of • • • Ceres Financia Ar-Weekly t•nang' Strength Allows . claims filed to FEMA _or_ Continual Operation 40 or other agencies for • A Beyond 60 Day funding and Monthly Biding* Working Capital reimbursement. A 4 documentation team Documentation Project Closeout will be assembled • Meet/Exceed City -In preference ofclient from representatives Requirements • x; 4 OMris amfgemeht Activities of quality control and Federal Total Volume Requirements • Volume/Type accounting. This - Final Disposal Location team will assist the "The final report that you submitted...im ressed •- tai Cost Invoiced� y p • Total Cost Invoiced to Ceres Client City throughout the even our FEMA Public Assistance Coordinator." • Add tional Information upon Request a invoicing and —Director of Public Works/Ceres Client ( Finalized Upon City Approval reimbursement T--- .=-7-1,__. __ T . process long after the Invoices are generated as contractually agreed with all necessary supporting documentation.Project work has been closeout is expedited by automated controls on truck identification, load sizes and ticket number completed. Ceres' validity. financial strength enables Ceres to operate within the working capital requirement of the contract. ERE Tab 3 Technical Approach C Section 5 Load Tickets and Reporting h,,r,,,:, rr. Page 3.5-3 City of Pearland RFP#0917-62 Debris Management Services Reimbursement Assistance Ceres has experienced personnel trained in providing the necessary documentation and assistance in the preparation of reimbursement claims for the City. If requested, Ceres will provide the City with turnkey services or guidance and technical assistance to ensure proper preparation and submittal of claims for reimbursement and other available funding. Our FEMA reimbursement liaisons have supervised and trained personnel on disaster response and relief efforts in New York following 9/11, and on subsequent events including Hurricanes Isabel, Charley, Frances, and Jeanne. We can help a local government make certain that federal funding approvals are followed by timely reimbursement. Program Management Assistance Ceres is experienced and trained to provide all of the following services to the City: • Preliminary Damage Assessment(PDA) • Emergency Work definition (Category A and Category B) • Analysis of Permanent Work (Categories C through G) • Assistance with Applicant's Briefing • Identifying Expenditures Eligible for Reimbursement • Review of PDA for Scope of Work • Recovery Process Documentation • Recovery Process Oversight • Force Account Labor assistance • Preparation of Project Worksheet(PW) • Review of records system for applicability to Federal and State Requirements • Orientation and training of client personnel on documentation requirements • Assist in the establishment of the "Clerk of Records" • Claim Documentation • Public Service Announcements Production Reporting Ceres has developed specific procedures to ensure proper and thorough documentation of daily project activities and adherence to strict quality control requirements. Daily documentation required for each debris management project will meet or exceed contractual, FEMA or other agency requirements. Ceres has developed project-tracking forms to ensure accurate reporting. In addition to the forms already mentioned these forms include: truck certification logs, production logs, shift inspection checklists, safety meeting report forms, daily crew reports, and various equipment usage reports. Quality Control Daily Contractor Production and Quality Control reports are completed and available the following work morning to the client or other designated authority. Original reports are maintained in the Mobile Command Center and daily reconciliation reports are generated to verify information reported on load tickets to information reported on daily production reports. The Project Manager and Project QC Manager monitor information contained in the Daily Quality Control reports to ensure project activities conform to contractual requirements and that an acceptable level of project quality and workmanship is provided to the client. All records, certifications, and reports are converted into digital documents that are stored securely off-site on Ceres computer servers and are available to management and other project personnel on a need to know basis. Formalized quality control procedures are applied to each project to ensure documentation procedures are properly and fully implemented and to ensure conformance to project specifications. All Ceres employees, subcontractors, and suppliers are subject to the provisions of the QC Program. For each project, a Quality Control Plan is specifically developed to detail the QC organization, individual responsibilities, monitoring procedures of activities and subcontractor activities, documentation requirements for Ceres personnel and all subcontractors, control phases or procedures, and identification and correction procedures for non- conforming activities.The remedies for non-conformance include termination. Exceptional quality control of each project promotes efficiency and avoids investigation and other potential losses. ERE Tab 3 Technical Approach Section 5 Load Tickets and Reporting Page 3.5-4 City of Pearland RFP#0917-62 Debris Management Services Dispatch Records Dispatch records will be maintained for the duration of the project. Records include date and time of dispatch, crew and unit identifier, and status of assigned section (In Progress, Completed, etc.). Typically, one contractor will be assigned to a given section. Sections may be comprised of individual developments or combinations thereof. Accurate and thorough Dispatch Logs enable the identification of any potential issues and the responsible party. Additionally, all supervisors will conduct weekly toolbox meetings and develop activity hazard analyses in compliance with the corporate Health and Safety Plan, and these meetings are documented. C EKES Tab d 3 Technical Approach Section 5 Load Tickets and Reporting r,,.�Rn,��,_„,,, Page 3.5-5 City of Pearland RFP#0917-62 Debris Management Services 4 QUALIFICATIONS OF STAFF 4.1 Key Staff Ceres Environmental Services, Inc. has 325 employees, more than 60 of whom are professional staff. Many of our staff hold degrees in areas such as Structural and Civil Engineering, Business Administration, Forestry, Geology, Science, and Accounting. As part of the Company's dedication to quality and safety, many of Ceres' management staff are U.S. Army Corps of Engineers-certified in Construction Quality Management;are FEMA-certified in NIMS; are Red Cross-certified in first aid; and have completed OSHA's 40-hour safety training course. Ceres' management has worked extensively on FEMA-reimbursed contracts, and has demonstrated its ability to respond to large-scale events. For the City of Pearland, Ceres will provide exceptionally qualified personnel to lead the efforts for the City's post-disaster recovery. The following core team will be assigned to Pearland for the life of the contract. Mr. Mike Beevers is the Project Manager assigned to the City of Pearland. Mr. Beevers has been in environmental services for the past 15 years, starting in dirt work and contracting and moving to disaster response and mobile recycling. He has experience managing employees along with hiring, scheduling, and managing subcontractors for large projects, and has responded to disasters such as Hurricane Ike, ice storms in Kentucky, and the 2011 Spring tornadoes in Alabama. During the clean-up in El Paso County, Colorado following the Black Forest Fire, Mr. Beevers worked directly with the County to ensure the project was completed in accordance with FEMA guidelines. Mr. Karl Dix will be the FEMA Reimbursement Specialist assigned to Pearland. Mr. Dix experience includes project management; quality control of operational and administrative functions to ensure FEMA eligibility, compliance with State regulations and adherence to contract specifications; review of FEMA eligibility and processing of FEMA paperwork; training sessions with clients; and development of new record-keeping systems. His responsibilities include developing business relationships with current and potential clients; development of strategic plans; and management of assigned projects. Mr. Dix holds a Bachelor degree in Business Administration from Emory University. Ms.Tia Laurie, our Subcontractor Manager, is adept at ensuring that our subcontractors and equipment are in place and ready to work when needed. She keeps an extensive list of subcontracts, both local and throughout the country, in case specialty work is required. Ms. Laurie understands the importance of local recovery and knows that it means more than just clearing debris—it means providing jobs in the area. She is expert at finding qualified personnel in any area throughout the United States. Ms. Laurie also provides management in the areas of maintaining and upgrading the subcontractor database, registration process, and evaluation criteria, as well as creating and executing applicable training programs for subcontractors. Ms. Laurie will be immediately available to locate and check the credentials of all required subcontractors and to pre-stage necessary equipment, ensuring that City efforts are well under way within the time frames required. For more extensive information on the qualifications of Ceres project management team, please see their resumes in proposal Section 4.2, Key Personnel Resumes. Resumes of the additional key personnel that are available are included as well. If for any reason key personnel named in this proposal are not acceptable to the City, personnel with equivalent or better backgrounds and skills will be made available and will be presented for approval. [EKES Tab 4 Qualifications ion Key Staff Section 1 Key Staff rr.•,..r,r,,�<<.r.,L Page 4.1-1 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services 4.2 Key Personnel Resumes Management Oversight David A. McIntyre, Sole Shareholder and President During the last 41 years, Mr. McIntyre has led the successful performance of over 120 FEMA reimbursed contracts distinguishing himself by his ability to efficiently apply capital resources, assemble teams of highly competent people, and provide a high-quality end result for satisfied customers. Mr. McIntyre has led the emergency response operations for hurricanes, ice storms, wind storms, earthquakes, and floods; collecting, transporting, processing, and disposing of millions of cubic yards of storm generated debris and providing temporary roofing installation. Mr. McIntyre has also provided leadership and direction to over 95 construction, demolition, abatement, clearing, and grinding projects for the federal government including U.S. Army Corps of Engineers, U.S. Navy, U.S. Army, U.S. Air Force, U.S. Department of Interior, U.S. Department of Agriculture, LA DOTD,TX DOT,and multiple cities, local municipalities,and public agencies. PROFESSIONAL EXPERIENCE • Hurricanes Hermine and Matthew 2016. Provided management oversight for over 20 individual projects following Hurricane Hermine in September and Hurricane Matthew in October. • Louisiana Flooding 2016. Provided management oversight for Ceres response to Louisiana floods in August following heavy rains. • Oklahoma Storms 2015. Provided management oversight to Ceres response to Winter Storms Cara and Goliath. Ceres responded to six different jurisdictions in Oklahoma. • Livingston Parish Waterway Cleanup 2015. Management oversight for Ceres response during the removal of vegetative, C&D and white goods debris removal in Louisiana. • Alabama Tornadoes 2014. Management oversight for Ceres response in several Alabama cities damaged by May tornadoes. Ceres provided removal and disposal services for eligible debris. • Winter Storm Pax 2014. Management oversight for Ceres response in Georgia and North Carolina. Ceres provided removal and disposal of storm-related debris in both states. • Winter Storm 2013. Management oversight for early winter storm in October 2013. Ceres provided removal and disposal of disaster-related vegetative debris in South Dakota. • Upper Midwest Ice Storm 2013. Management oversight for Ceres' response to spring ice storms in South Dakota and Minnesota, including work in rights of way, parks and waterways. • Hurricane Sandy 2012-2013. Management oversight for Ceres response in New York and New Jersey. Ceres performed multiple projects in New York and New Jersey. • Hurricane Isaac 2012. Management oversight of five separate contracts in response to Hurricane Isaac. Ceres provided recovery services to Jefferson Parish, Kenner, Livingston Parish, Denham Springs and St. Bernard Parish. • Winter Storm Alfred 2011. Provided management oversight for response to unseasonal snow- storm in the Northeast. Ceres managed over 320,000 CY of debris in two locations. • North Dakota Flooding 2011. Provided management oversight for emergency levee removal and repair projects after historic flooding in spring of 2011 near Minot, North Dakota. Ceres removed emergency levees and repaired damage to existing levees. • Hurricane Irene 2011. Provided management oversight for response to Hurricane Irene's impact on the Atlantic coast. Ceres managed 120,000 CY of debris in two locations. • Alabama Tornadoes 2011. Provided management oversight for response to record-setting tornadoes that hit the Southeast. Presided over four contracts in Alabama, including management of over 1 million CY of debris in Jefferson County. • New Zealand Earthquake 2011— present. Oversight of response to Christchurch earthquake. Established a New Zealand branch office of Ceres to work in conjunction with the Canterbury Earthquake Recovery Authority(CERA)to provide extensive disaster response services including debris management, design-build seismic stabilization, demolition/deconstruction/implosion services and large scale materials recycling operations. Working as a capital partner, developer and construction manager in the country to help salvage and repair damaged buildings. ERE Tab 4 Qualifications of Staff Section 2 Key Personnel Resumes Page 4.2-1 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services • Haiti 2010-2013. Oversight of response to the devastating earthquake that hit Haiti in January 2010. Provided management oversight of a survey contract for the International Office on Migration, an $11M landfill management and debris reduction site contract for the Haitian Ministry of Public Works and Communications (MTPTC) and The World Bank, environmental remediation projects for World Vision and new construction in the country. • Hurricane Ike 2008, Presided over debris collection, transportation, and disposal on 11 different contract locations in Texas and Louisiana • Hurricane Gustav 2008, Oversight of collection, transportation, processing, and disposal of over 1.9 million cubic yards of debris; Trimming and removal of hazardous trees in Louisiana • Hurricane Dolly 2008, Provided oversight and management guidance in debris collection, transportation, recycling, and disposal in Texas • Hurricane Wilma&Rita 2005, Directed debris collection,transportation, and disposal; Emergency temporary roofing installation in Florida • Hurricane Katrina 2005, Lead Project Manager for collection, transportation, processing, and disposal of over 13 million cubic yards of debris; Trimming and removal of over 165,000 hazardous trees; Asbestos abatement and demolition of 916 buildings; Decontamination and disposal of over 315,000 white goods in 11 Louisiana Parishes; Emergency temporary roofing installation of over 21,000 buildings in 32 Mississippi counties • Hurricane Ivan 2004, Project Manager in collection, transportation, and disposal of over 680,000 cubic yards of debris including the processing of over 505,000 cubic yards of debris in Florida • Hurricane Jeanne & Frances 2004, Managed the collection, transportation, and disposal of over 404,000 cubic yards of debris in 13 Florida counties • Hurricane Charley 2004, Directed Debris collection, transportation, and disposal; Emergency temporary roofing installation in 4 Florida counties • Hurricane Isabel 2003, Project Management to debris removal and disposal in Virginia • Hurricane Floyd 1999, Lead Project Manager to debris removal and disposal in North Carolina • Oklahoma City Tornadoes 1999. Lead project manager for USACE contract providing debris removal, managing multiple debris sites, and demolishing damaged residential structures. • Hurricane Georges 1998, Presided over collection and disposal of over 2.3 million cubic yards of debris; Management of 17 TDSR sites; Emergency temporary roofing installation on over 3,000 buildings in Puerto Rico. • Hurricane Fran 1996. Project management for USACE contract providing debris removal, reduction and site management. • Hurricane Andrew 1992, Lead Project Manager to debris collection, transportation, and disposal; Provided USACE with 25 new chippers/grinders with 48 hours in Florida EDUCATION/CERTIFICATIONS • Graduate coursework in Physics, Chemistry, and Mathematics from the University of Minnesota Institute of Technology and University of Minnesota • Licensed Florida General Contractor ERE S Tab 4 Qualifications of Staff C Section 2 Key Personnel Resumes Page 4.2-2 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services David A. Preus, Senior Vice President, Project Manager Mr. Preus has been employed for 19 years with Ceres Environmental Services, Inc. directing the Emergency Management Services Division and providing project management on over 60 FEMA reimbursed disaster recovery contracts including hurricanes, tornadoes, ice storms, wind storms, and floods. Mr. Preus leads and provides overall guidance to the company's Emergency Response Team in the areas of preparatory, mobilization, and implementation of operations. Mr. Preus has participated in 16 USACE emergency recovery contracts with Ceres as prime contractor. PROFESSIONAL EXPERIENCE • Hurricanes Hermine and Matthew 2016. Provided management oversight for over 20 individual projects following Hurricane Hermine in September and Hurricane Matthew in October. Also worked in the field as project manager after Hurricane Matthew. • Louisiana Flooding 2016. Provided management oversight for Ceres response to Louisiana floods in August following heavy rains. • Oklahoma Ice Storms 2015. Provided management oversight to Ceres response to Winter Storms Cara and Goliath. Ceres responded to six different jurisdictions in Oklahoma. • Livingston Parish Waterway Cleanup 2015. Management oversight for Ceres response during the removal of vegetative, C&D and white goods debris removal in Louisiana. • Alabama Tornadoes 2014. Management oversight for Ceres response in several Alabama cities damaged by May tornadoes. Ceres provided removal and disposal services for eligible debris. • Winter Storm Pax 2014. Management oversight for Ceres response in Georgia and North Carolina. Ceres provided removal and disposal of storm-related debris in both states. • Upper Midwest Ice Storm 2013. Led Ceres' debris management prime contracts in South Dakota and Minnesota, including work in rights of way, parks and waterways. • Hurricane Sandy 2012-2013. Management oversight for Ceres' response in New York and New Jersey. Ceres performed multiple projects in New York and New Jersey as prime contractor. • Hurricane Isaac 2012. Management oversight of five separate contracts in response to Hurricane Isaac. Ceres provided recovery services to Jefferson Parish, Kenner, Livingston Parish, Denham Springs and St. Bernard Parish. • Winter Storm Alfred 2011. Provided management oversight for response to unseasonal snow- storm in the Northeast. Ceres managed over 320,000 CY of debris in two locations. • Hurricane Irene 2011. Provided management oversight for response to Hurricane Irene's impact on the Atlantic coast. Ceres managed 120,000 CY of debris in two locations. • Alabama Tornadoes 2011. Provided management for Ceres' response to record-setting tornadoes as Ceres hauled 1,191,553 CY of debris, reducing the vegetative portion by grinding. • Haiti Earthquake 2010-2013. Project Manager working with the International Organization for Migration on camp population and needs. Managed transitional housing prototypes. Participated in World Bank-financed 4.15 million CY rubble recycling project. • Hurricane Ike 2008, Project management and operations management in 3 counties in Texas to clear and haul hurricane debris under Ceres' USACE ACI contract. • Hurricane Gustav 2008, Project oversight for three contracts totaling over 2,000,000 cubic yards for debris removal and disposal, trimming and removal of hazardous trees, and removal and disposal of white goods in Louisiana. • Hurricane Katrina 2005, Project Manager for emergency temporary roofing installation on more than 21,000 homes and buildings throughout 32 MS counties.Assisted in removal of over 13 million cubic yards of debris throughout 11 LA Parishes. EDUCATION/CERTIFICATIONS • General Management Program, Harvard Business School, Boston, MA, completed May 2014 • MBA, University of Minnesota Carlson School of Management • Bachelor's degree, History, University of Minnesota • Department of Homeland Security GS-202, Debris Management • USACE CQM, FEMA IS-100, and First Aid/CPR certified ERE Tab 4 Qualifications of Staff Section 2 Key Personnel Resumes C<< Page 4.2-3 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Personnel (Alphabetically by Last Name) Rick W. Adams, Health and Safet Officer Mr. Adams serves as a Health and Safety Officer for Ceres Environmental Services, Inc. Mr. Adams has U.S. and international field experience as well as a long history of safety training and occupational safety analysis. Mr. Adams has a long record supervising safety for projects in many different fields and locations. Mr.Adams holds multiple safety certifications, is a certified nurse and EMT, and was honorably discharged from the U.S. Army after fourteen years of service. He is fluent in English and Spanish. PROFESSIONAL EXPERIENCE • Safety Supervisor Fluor Constructors; Inverness, Pensacola and Tallahassee, FL;09/10 to 01/11. Conducted new-hire safety orientations at the Withlacoochee Technical Institute in Inverness, FL for all Citrus County, FL Qualified Community Responders(QCRs)for the BP Gulf Coast Recovery Project. Supervised safety during beach clean-up operations at Fort Pickens, FL. Conducted general safety audits at the warehouse facility and lay-down yards in Tallahassee, FL. • Site Safety & Health Officer (SSHO) Ceres Environmental Munster Indiana and Des Moines, Iowa. 06/10 to 07/10. USACE Contract EM 385-1-1, Heavy construction of berms. Duties included observing site activities to ensure completion in accordance with the Accident Prevention Plan and the Site Safety and Health Plan. • Safety Lead Fluor Constructors, Roxana, Illinois, 11/08 to 06/10. Performed duties as Field Safety Lead, supervising seven field Area Safety Supervisors at the ConocoPhillips Wood River Refinery CORE Expansion Project. • Safety Manager General Electric/Granite Services, Tampa, FL, 2005-2008. Served in various safety capacities on projects located from Maine to Uruguay. Performed site safety audits, safety training and compliance with company procedures. Conducted weekly safety meetings and ensured compliance with project standards. • Safety Manager Titan Contracting and Leasing Inc., Owensboro, Kentucky, 10/05. OMU Miscellaneous plant and boiler repairs. Responsible for all permitting, i.e.,confined space, hot work and area work. Conducted and documented daily Safety Meetings. • System Safety Coordinator Zachry Construction Corporation area office, Mt Carmel, Illinois, 09/04 to 09/05. System consisting of 12 Cinergy System Power Plant sites located in Illinois, Indiana, Ohio and Kentucky. Conducted new-hire orientations and employee training in a wide variety of areas, including OSHA Annual Awareness training. • Project Safety Manager National Boiler Services Inc, Trenton, Georgia 02/04 - 09/04. Managed project safety during power plant and paper mill shutdowns. Project scopes ranging from extensive boiler repairs to demolition and replacement of pulverize units. • Safety Manager Titan Contracting and Leasing, Inc., Owensboro, Kentucky, 12/01 — 11/03. Construction of three LM6000 40-megawatt simple-cycle power units(GE Norway Packages). Daily manpower 200+. Responsible for developing and implementing project-specific safety program, including emergency response procedures. Project expended approximately 90,000 man-hours with no days-away cases and no recordable injury cases. EDUCATION/CERTIFICATIONS • 510 &500 OSHA Construction Outreach Trainer#C0015606 • Construction Site Safety Technician (CSST) Instructor. National Certification and Registry • Academy of Health Sciences (Military Academy), Fort Sam Houston, Texas. Nursing • City Colleges of Chicago, Emergency Medical Technician • Other safety training: Dupont STOP Course; Supervising Safety; Accident Investigation; Accident Reporting and Classification; Defensive Off-Road Driving; Drug and Alcohol Awareness; Shell Enhanced Safety Management; Respiratory Protection; Job Safety Analysis; Electrical Safety: Land Seismic Firefighting; Lockout Tag-Out and Confined Spaces; Crane Safety; Trenching and Excavations; Atmospheric Hydrocarbon Testing; Hazard Communication; Materials Handling; Fire Prevention; Industrial Hygiene; Substance Abuse; Rigging and Sling Safety; Sling Signals; Barricades; Process Safety Management; Scaffold Training; PPE and Fall Protection; Pre-Job Safety Planning; Inspections, Audits, Observations; and OSHA from the Contractors Prospective Tab 4 Qualifications of Staff C ERES Section 2 Key Personnel Resumes Page 4.2-4 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Mike L. Beevers, Project Manager Mr. Beevers has been in environmental services for the past 15 years, starting in dirt work and contracting and moving to disaster response and mobile recycling. He has experience managing employees along with hiring, scheduling, and managing subcontractors for large projects, and has responded to disasters such as Hurricane Ike, ice storms in Kentucky, and the 2011 Spring tornadoes in Alabama. During the clean-up in El Paso County, Colorado following the Black Forest Fire, Mr. Beevers worked directly with the County to ensure the project was completed in accordance with FEMA guidelines. PROFESSIONAL EXPERIENCE • Hurricane Matthew 2016. Project manager for debris removal project in Beaufort County, South Carolina. Oversaw debris collection and removal from County-wide public and private roads and rights-of-way, resulting in over 1,000,000 cubic yards of debris collected. • Hurricane Hermine 2016. Project manager for debris removal project in Taylor County, Florida following a September hurricane. Oversaw collection of vegetative and C&D debris, as well as white goods and household hazardous waste. • Louisiana Floods 2016. Project manager for Ceres response to the City of Zachary following August flooding. • Louisiana Levee Construction 2014-2015. Fleet Logistics Manager for USACE levee construction projects in LA. • Winter Storm Pax 2014.Truck Boss for ice storm clean up in Guilford County, North Carolina. • Black Forest Fire 2013. Superintendent for debris removal following forest fire in El Paso County, Colorado. • Upper Midwest Ice Storm 2013. Project manager/Truck Boss in Rapid City, SD debris removal project as well as mulch haul superintendent. Knuckleboom operator in Minneapolis for stump removal project. • 2011-2013: Superintendent, Mobile Recycling U.S.A. Gallup New Mexico. Managed a recycling company with 22 locations within three (3) states: New Mexico, Arizona, and Colorado. Tasks included: Hiring and managing of 40-50 employees, seeking out properties to place mobile recycling units, daily inventory of all goods purchased from all locations, scheduling pick up of all goods brought to the processing plant where materials were separated, processed, and packaged to be sold to brokers. • 2008-2010: North Valley Dirt Work and Contracting. Started a Disaster Relief Division through North Valley Dirt Work and Contracting. Responded to Hurricane Ike in 2008, followed by the Kentucky ice storms in 2009,and the 2011 Alabama tornadoes. Equipment included two(2)grapple trucks, three (3) dump trailers. Tasks included: Managing of employees, scouting of areas for cleanup, and operating grapple trucks. • 2006-2008 North Valley Dirt Work and Contracting.Opened a commercial development division. Tasks included: 150-200 acres subdivisions, permitting, bidding of projects and managing from start to finish. Managing 25-30 of our own employees along with hiring, scheduling and managing subcontractors to construct the sub-divisions. • 2005-2007: Beevers Construction. Founded company and began building custom homes as well. I continued to supervise both companies. Custom Home building tasks consist of: Permitting, construction of the house pads, roadwork, and underground utilities, supervising all subcontractors for the concrete, framing, roofing and interior design of homes until completion. • 2001-2007: North Valley Dirt Work and Contracting. Originally supervised 15-20 employees during preliminary dirt work of constructing custom homes and small businesses. Preliminary work consisting of house pads, septic systems, underground utilities, roads and drainage. Tasks included: bidding of jobs, ordering of materials, scheduling, and completing jobs on time. • ERE Tab 4 Qualifications of Staff C Section 2 Key Personnel Resumes :. Page 4.2-5 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Stanle D. Bloodworth, Project Mana•er Mr. Bloodworth has more than 35 years of Project Management experience in the construction and disaster recovery industry. His professional career includes a 25-year tenure with the U.S.Army Corps of Engineers, where he held a variety of construction coordination and management roles. After leaving the Corps, he entered the private disaster recovery industry serving as a project/program manager, senior project manager,operations manager and vice president of operations. He is a highly-skilled, boots-on-the-ground manager of disaster recovery projects, specifically those requiring expertise related to removal, reduction and final disposition of vegetative, construction, demolition and hazardous debris. PROFESSIONAL EXPERIENCE • Louisiana Floods 2016. Project Manager for Livingston Parish project involving clean-up following heavy rains and flooding in Louisiana in August 2016. • Texas Floods 2016. Project Manager in Bastrop County following flooding in the county. • Winter Storm Goliath 2015. Project Manager for clean-up of several cities and counties under the Oklahoma Emergency Management Authority following Winter Storm Goliath over Christmas 2015. • Winter Storm Pax 2014. Operations Manager for Columbia County clean up after Winter Storm Pax. Managed removal and disposal of over 500,000 CY of debris. • June Microburst Storm 2013. Project Manager for cleanup project of debris and tree removal in Albemarle, NC following a summer microburst storm. • U.S. Army Corps of Engineers 2006-2011. Numerous large-scale U.S Army Corps of Engineers, multiple state DOT and municipality debris removal and heavy construction contracts. Specifically two debris removal and one heavy construction contract with the Minneapolis-St. Paul District Army Corps of Engineers. These USACE contracts were part of the recovery effort following the Mouse River Flood of Spring 2011 in Minot, North Dakota Duties required and successfully-completed, included constant, 24/7 communication and availability with the Minot, USACE Disaster Recovery field office and its project engineer and contracting officer. Possessed complete knowledge and responsibility of all contract operation management functions. Retained full authority as company officer to commit to any/all requirements of the contracts including preparation, negotiation and execution of any additional contracts or change order/modifications. Managed preparation and implementation of all aspects of Quality Control, Accident Prevention, Regulatory and Operation Planning.Worked closely with local and state officials to insure all proper permits and licenses were requested and in place prior to and during performance of these contracts. Supervised subordinate managers. • 2004— 2006: Program/Project Manager for Disaster Recovery Operations where he served on numerous disaster recovery contracts including: • 2004 Hurricane Charley Tampa, Orlando, Deltona, Daytona, Florida • 2004 Hurricane Frances, Tampa, Daytona, Jacksonville, FL • 2004 Jeanne, Daytona, FL • 2004 Tropical Storm Ivan, Perdio Key, FL/Pensacola Beach, FL • 2004 Tropical Storm Dennis, • 2005 Hurricane Katrina, Louisiana • 2005 Hurricane Wilma, Miami • 2008 Hurricane Ike, Galveston, TX EDUCATION/CERTIFICATIONS • Holds and has held numerous USACE certifications including: CQM, materials laboratory technician, flexible pavement and concrete inspection, nuclear density operator, civil engineering technician • OSHA 30 • CPR/First Aid • Coursework, University of Mississippi C EAES Tab 4 Qualifications s Staff Section 2 Key Personnel Resumes E Page 4.2-6 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services William Doug Bowen, Corporate Safet Officer Mr. Bowen serves as the Corporate Safety Officer for Ceres Environmental Services, Inc. Mr. Bowen is knowledgeable in SEMS,OSHA, EPA, DOT(including PHMSA), BSEE and PSM regulations. He has senior management experience with various companies and more than 15 years of specialized expertise in QHSE, DOT and Security Program development and implementation. Additionally, his experience includes managing Human Resources-related business, such as Worker's Compensation, EEOC and HIPPA. PROFESSIONAL EXPERIENCE • Safety Manager, Ceres Environmental Services, Inc., October 2016 to present. • HSE Manager, Canon Business Process Services, June 2013—January 2016 o Worked closely with client's SSHE Team to ensure all HSE risks associated with the program were understood and appropriate systems, procedures, training and resources were in place to manage the risks. o Established appropriate procedures to ensure operations were undertaken in accordance with the projects overall HSE Management System. o Ensured all HSE reporting was of good quality and was issued on time. Reviewed Safety Performances and developed contractor programs to ensure continuous improvement. o Directed meetings and training o Integrated Training Matrix o Championed the client's internal BBS program and continual improvements efforts throughout CBPS • Corporate QHSE Manager,W-Industries, Inc., July 2005- February 2013 o Reported directly to CEO o Handled all levels of QHSE and HR (Training,WC, and Drug &Alcohol) o Implemented HSE for Supervisors o Negotiated premiums with Company Insurance o Directed all meetings and training (to include QMS, OSHA, BSEE, and PHMSA) o Integrated Training Matrix (OQ for All, ISN) o Very successful with merging QHSE and Operations o Integration of QMS that earned ISO 9001 certification (DNV: NCR Process (Cradle to Grave), Internal Procedures, ECN o Contractor Selection Process (contracts, audits, etc.) o Implemented compliance with SEMS (API RP 75)with all clients • HSE Specialist Manager, varying private sector companies, 1996-2004. Progressively promoted into positions with increasing responsibility. EDUCATION/CERTIFICATIONS • Environmental Science Specialty: Industrial Hygiene and Occupational Health and Safety, University of Houston at Clear Lake/San Jacinto College • HAZWOPER Certification • COSM (Certified Occupational Safety Manager), 2016 • COSS (Certified Occupational Safety Specialist), 2006 • TECLEOSE Certification (Peace Officer) Tab 4 Qualifications of Staff C EAES Section 2 Key Personnel Resumes Page 4.2-7 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services David A. Davenport, Health and Safety Officer Mr. Davenport serves as a Health and Safety Officer for Ceres Environmental Services, Inc. Mr. Davenport has 24 years of experience in the construction industry, 10 within the federal construction sector. He holds multiple certifications from OSHA, is USACE certified in CQM, Red Cross certified in First Aid and CPR, and is working on his second master's degree, in Business Administration. PROFESSIONAL EXPERIENCE • Site Safety& Health Officer August—September 2011, Minot and Ward County, ND. Removal of emergency levees, rock, rubble and other associated materials from spring 2011 flood fight. • Site Safety & Health Officer/Quality Control Manager June — August 2011. On assignment in Lawrence and Limestone Counties, Alabama; contracted with U.S. Army Corps of Engineers to manage post-tornado remediation. Management oversight of all field Quality Control Managers. Composed and implemented Accident Prevention Plan, Environmental Protection Plan and Accident Hazard Analyses (AHA's) for each definable and sub-definable feature of work. Chaired daily, weekly, and monthly safety meetings. Produced all required daily and weekly safety reports for internal use and for submission to the Corps. Oversight of extraction and disposal of HTRW (Hazardous, Toxic and Radioactive Waste)under dictates of EPA statutes. • Site Safety & Health Officer / Alternate Quality Control Manager, Birdland Levee Systems Improvements Project. July 2010--June 2011. Project location: Des Moines, IA/ US Army Corps of Engineers, Rock Hill District (Rock Hill, IL). Managed extraction and disposal of HTRW (Hazardous, Toxic and Radioactive Waste) under dictates of EPA statutes. Monitored Quality Control Management(QCM)system in an auxiliary capacity. • Site Safety & Health Officer/Environmental Manager — Better Built-Clark [Mentor-Protégé Construction Management Team], Middletown, OH February 2009 — July 2010. Project location: Wright-Patterson Air Force Base for US Army Corps of Engineers, Dayton, OH. 52,000 SF dormitory project. • Project Manager — Clark Construction Co., Inc., Lansing, MI, March 2007 — November 2008. Formed SBA Mentor-Protégé teaming arrangement with Better Built Construction of Middletown, OH. Participated in heavy Quality Assurance and Safety Regulation monitoring. • Business Development Manager (Federal)— Better Built Construction Services, Inc., (Exclusive Department of Defense General Contractor) Trenton, OH, July 2005—July 2006. • Estimator (Federal)— K-Con, Inc. (Exclusive Federal General Contractor), Charleston, SC, Sept. 2003 — July 2005. Estimated dozens of U.S. Army Corps of Engineers projects nationwide. Conducted extensive sourcing of nationwide GC's, Subcontractors and Building Erectors. • Project Manager Assistant/Assistant to Director of Field Operations — Construction Professionals, Inc., Mt. Pleasant, SC, Mar. 2002 — August 2003. Conducted all aspects of Estimating, Vendor Price Negotiations, Project Management Support. EDUCATION/CERTIFICATIONS • MBA in International Business, Liberty University, Lynchburg, VA(in progress). • MA, Counseling Psychology/Theology, Colorado Theological Seminary, Wheat Ridge, CO • BA, Counseling Psychology, Colorado Theological Seminary, Wheat Ridge, CO • Construction Quality Management for Contractors (CQMC/QCM): U.S. Army Corps of Engineers • OSHA 30 Certified; OSHA HAZWOPER Certified; OSHA Emergency Response Certified; OSHA Management—Certified Competent Person—Excavations; OSHA Management—Certified Competent Person—Fall Protection; OSHA Management—Certified Competent Person— Contractor Safety & Health; OSHA Certified—PPE (Pers. Protect. Equip.)—Common; OSHA Certified—PPE (Pers. Protect. Equip.)—Special; OSHA Certified—Scaffold Erection & User Guidelines; OSHA Certified—Hazardous Materials/Hazardous Waste Recognition and Containment. • Hazardous Materials and Hazardous Waste Certified (RCRA) • Red Cross certified in CPR and First Aid • EP 500-1-1 USACE Civil Emergency Management Program • FEMA P-325 Public Assistance Debris Management C ERE� Tab 4 Qualifications of Staff Section 2 Key Personnel Resumes Page 4.2-8 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Gregg S. Dawkins, FEMA Reimbursement Liaison Mr. Dawkins has more than 25 years of wide-ranging emergency management and homeland security experience working with local, state, and federal government as well as the private sector.This includes 13 years as an emergency manager with the Florida Division of Emergency Management and more than 10 years as a private contractor/consultant. Mr. Dawkins is experienced and knowledgeable with the National Incident Management System (NIMS), Incident Command System, the National Response Framework, FEMA's Hazard Mitigation Assistance, Public Assistance (including debris management), and Individual Assistance programs. PROFESSIONAL EXPERIENCE • Florida Division of Emergency Management, Tallahassee, Florida, Operations Chief/ Planning Manager/Program Administrator. Operations Chief, State Emergency Operations Center(EOC)from 1996-2001 responsible for coordinating statewide response working with each of Florida's emergency support functions(ESFs)and their local and federal counterparts to support local response efforts. Responsibilities included: evacuation coordination; mission assignments; resource coordination; logistics; conflict resolution; and public information coordination. Managed implementation of the federal Emergency Planning and Community Right-To-Know Act (EPCRA) and Risk Management Planning requirements under the federal Clean Air Act Amendments, Section 112(r). Managed implementation of the Florida Hazardous Materials Emergency Response and Community Right-to-Know Act of 1988. Managed annual review/approval program for regional and county hazardous materials plans and county Comprehensive Emergency Management Plans (CEMPs). Planning Manager of the Hazardous Materials Compliance Planning Program's Compliance Verification/Enforcement Unit from 1989-1996.Managed compliance and enforcement program for over 13,000 public and private sector facilities regulated under EPCRA and the Florida Hazardous Materials Emergency Response and Community Right-to-Know program. • ICF International, Fairfax, Virginia, Senior Manager/Project Manager. Project Manager for numerous emergency preparedness planning,training,and exercise projects for federal,state, and local government programs. Responsibilities included contract management, regular client interface, final review/approval of all contract deliverables, and general oversight of all project activities. Developed all hazards planning tools and resources including continuity of operations/ continuity of government (COOP/ COG) plans, comprehensive emergency management/ emergency operations plans, terrorism response plans, pandemic preparedness plans, and standard operating procedures. Designed, developed, conducted, and evaluated numerous comprehensive exercise programs for federal, state, and local clients. • Research Planning, Inc. /Titan, Fairfax, Virginia, Project Leader. Project Leader of the Indiana Terrorism Consequence Management Program responsible for overseeing the development of 69 County Terrorism Plans. Reviewed and provided recommendations for revision to the State of Indiana Emergency Management Agency's Comprehensive Emergency Management Plan. Designed, developed and conducted chemical-biological WMD workshops,tabletop,and functional exercises for 18 counties involving all emergency support functions. • Apalachee Regional Planning Council (ARPC), Blountstown, Florida, Regional Planner. Coordinated the hazardous waste management program for small quantity and large quantity generators of hazardous waste for the nine counties that constitute the ARPC pursuant to the federal Resource Conservation and Recovery Act under the Environmental Protection Agency. Developed one regional and nine county comprehensive hazardous waste assessment plans. Conducted technical assistance and compliance workshops for public and private sector for environmental management and emergency preparedness. EDUCATION/CERTIFICATIONS • B.S., Urban & Regional Planning, University of Southern Mississippi, 1982 • Certified in Homeland Security Exercise and Evaluation Program (HSEEP) • Certified FEMA Evaluator for the Radiological Emergency Preparedness (REP) • Certified Business Continuity Professional, Disaster Recovery Institute International (pending) • SECRET security clearance. ERE Tab 4 Qualifications of Staff Section 2 Key Personnel Resumes C: ,, _ .„,., Page 4.2-9 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Huey Deville, Sector Manager/Site Superintendent With over 30 years of experience in the construction industry, Mr. Deville is an experienced supervisor and field manager capable of concurrently supervising multiple crews and projects. He is an experienced equipment operator, project estimator, manager, and surveyor with construction experience in commercial, residential and disaster recovery areas of specialty. His broad experience, commitment to quality and safety, technical expertise, and natural leadership skills makes Mr. Deville a highly valuable asset to our Supervisory team. PROFESSIONAL EXPERIENCE • Louisiana Levee Construction 2013-present. General Superintendent for Terrebonne levee projects, overseeing five levee projects over $45 million — responsible for coordinating managing subs, ordering materials, tracking cost, scheduling equipment and keeping good relations with clients. • Hurricane Isaac 2012. Area manager for ROE and PPDR projects in St. Bernard Parish, LA. • Mountrail County, ND April — October 2012. Project Manager for Palermo Road grading, aggregate surfacing, signing and incidentals. • Minot, North Dakota Flood Recovery 2011. Project Superintendent/Manager: supervised all Levee breach repair- responsible for coordinating with USAGE, scheduling work, resourcing labor and equipment. • Minot, North Dakota Flood Recovery 2011. Project Superintendent/Manager: supervised all Emergency levee removal in Minot, Sawyer, and Burlington - responsible for lining sub contractors up, made sure they were in compliance. Finished job ahead of schedule. • Alabama Tornadoes 2011. Site Manager for USACE ROE Debris Removal project in Lawrence and Limestone Counties, Alabama. • Alabama Tornadoes 2011. Project Superintendent for Jefferson County, Alabama. Assisted with management of removal and reduction of over 1 million cubic yards of tornado debris. • Birdland Park Levee Improvements. Surveyor, Des Moines Iowa, Survey site, built 3D tin surfaces for the Project, set up GPS equipment • Little Calumet River Flood Prevention Project. Surveyor/Superintendent, Indiana, Survey site, set up GPS equipment, built 3D tin surfaces for project and supervised the construction of the concrete retaining wall • Puerto Rico Rio Fajardo Flood Control Project. Surveyor. Responsible for all layouts, constructing job from data input, building 3D surface tins, designing a 60 acre Mitigation flood plain for Mangrove Trees, and Cross section with quantity reports. • Nassau Drive Subdivision and drainage work. Supervised all layout and grade control • Hurricane Katrina 2005-2007. Private Property Debris Removal project, New Orleans LA: Field Supervisor. Responsibilities included crew supervision, production and quality, scheduling and crew assignments, PPDR site inspections, enforcement of safety and quality standards, and documentation and record keeping. Levee reconstruction projects in Plaquemines Parish, LA: Site Superintendent. Responsible for crew supervision, compliance with project and USAGE safety requirements, production quality, and equipment operations and maintenance, daily reports and inspections, and oversight of survey teams. Emergency levee repair project, St. Bernard Parish, LA: Site Superintendent. Site Superintendent,Lafreniere Park Restoration project, Metairie, LA Site Superintendent, Caminada Restoration Project, Grand Isle LA.. Restoration included proper capping of the entire site to meet local landfill requirements. Demolition Project, Hurricane Katrina response mission: Field Supervisor. Responsible for management of demolition crews, including subcontract crews, and conformance to strict company and USAGE protocol specific to emergency demolition operations. EDUCATION/CERTIFICATIONS • OSHA 10 hour safety training • CPR First Aid Certified CE „ ES Tab 4 Qualifications s Staff Section 2 Key Personnel Resumes Page 4.2-10 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Karl A. Dix, III, FEMA Liaison, Project Superintendent Mr. Dix's experience includes project management; quality control of operational and administrative functions to ensure FEMA eligibility, compliance with State regulations and adherence to contract specifications; review of FEMA eligibility and processing of FEMA paperwork;training sessions with clients; and development of new record-keeping systems. His responsibilities include developing business relationships with current and potential clients; development of strategic plans; and management of assigned projects. PROFESSIONAL EXPERIENCE • Southeast Tornadoes 2017. Operational oversight for debris removal and disposal project in the City of Albany, GA. • Hurricane Matthew 2016. Project Manager for Charleston County, SC and Bald Head Island, NC debris removal and disposal projects following Hurricane Matthew in October. • Hurricane Hermine 2016. Project Manager for Glynn County, GA debris removal and disposal project. • Oklahoma Ice Storms 2015. Quality control and assurance for debris removal and disposal projects for Oklahoma Emergency Management Authority, Oklahoma City, and Warr Acres following severe winter storms. • Winter Storm Ulysses 2014. Quality control and quality assurance for NCDOT project resulting in the removal and disposal of 300,000 cubic yards of ice storm debris. Reviewed contract for FEMA eligibility and ensured overall project performance to contract specifications. • Winter Storm Pax 2014. Quality control and quality assurance for Columbia County, GA project resulting in the removal and disposal of 500,000 cubic yards of ice storm debris. Reviewed contract for FEMA eligibility, drafted FEMA compliant inter-local agreements and ensured performance of the project to contract specifications. • Black Forest Fire 2014. Project support for El Paso County, CO contract resulting in the removal of over 1,500 fire-damaged trees. Provided operational planning in support of the PM. • Mississippi/Alabama Tornadoes 2014. Quality control and quality assurance to 4 projects resulting in the removal and disposal of 200,000 cubic yards of tornado debris. Oversaw contract negotiations and reviewed contract for FEMA eligibility. • Hurricane Sandy 2012-2013. Program lead, project administration,safety and support for multiple projects in NJ and VA. Removed roughly 150,000 CYs across all projects. • Hurricane Isaac 2012. Program lead, project administration, safety and support in response to Hurricane Isaac. Removed over 1,000,000 CY of debris from Mississippi River levees in Plaquemines Parish. • Virginia Derecho 2012. Program lead/project manager for debris site management, grinding and disposal following a derecho event impacting Virginia. • North Dakota Flooding 2011. Program lead, project administration for USACE emergency debris removal and mobile home group site construction missions after historic flooding in spring of 2011 near Minot, North Dakota. • Hurricane Irene 2011. Program lead, project administration, safety and support for response to Hurricane Irene's impact on the Atlantic coast. Removed over 110,000 CY of debris on 5 projects. • Alabama/Tennessee Tornadoes 2011. Program lead, project management and administration, safety and support for three debris projects and one haul and install THUs in response to the April tornadoes. Removed over 240,000 CY across two municipal projects. • North Carolina Tornadoes 2011. Program lead, project management and administration, safety and support for response to NC tornadoes on 3 separate projects. Removed over 130,000 CYs of disaster debris. EDUCATION/CERTIFICATIONS • Bachelor of Business Administration, Emory University • Master's of Science in Threat and Response Management, University of Chicago (in progress) • FEMA IS 100, 631, 632, 700, 701, 703, 800 ERE Tab 4 Qualifications of Staff [ Section 2 Key Personnel Resumes Page 4.2-11 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Gail M. Hanscom, Project Administration Ms. Hanscom has provided contract administration or project management to multiple debris removal projects. Ms. Hanscom, in conjunction with her project management, also manages preparatory, mobilization, and implementation phases of emergency response actions for debris projects. She has performed multiple duties supervising field operations including oversight for mobilization, accounting, planning and scheduling, documentation, and data management. Ms. Hanscom has also functioned as Project Superintendent and Area Manager. PROFESSIONAL EXPERIENCE • Hurricanes Hermine and Matthew 2016. Contract administration for activated contracts in Florida, Georgia, South Carolina and North Carolina following Hurricanes Hermine and Matthew. • Louisiana Floods 2016. Contract Administration for three contracts in Louisiana after heavy rains and flooding in August. • Oklahoma Ice Storms 2015. Contract Administration for debris removal and disposal projects in Oklahoma following Winter Storms Cara and Goliath. • February—August 2014. Contract Administration for cleanup efforts for Columbia County GA and NCDOT; and post tornado cleanup efforts for Adamsville, Graysville, and Kimberly AL. • June 2013 Wind Storm — Minneapolis, MN. Project Manager for on-going cleanup efforts following one of the most wide-spread and severe storms to hit the city in the past two decades.To date, 3,000 trees and over 2,000 loads of debris have been removed. • Ice Storm 2013—Worthington, MN. Project Manager for citywide cleanup of ice damaged trees. Managed removal of hazardous hangers from over 8500 trees, hauling of 80,000 CY of debris and removal of 775 storm damaged trees. • Ice Storm 2013—Sioux Falls, SD. Project Management and Contract Administration for ice storm cleanup. Ceres hauled over 15,000TN of ice storm debris. • Hurricane Sandy 2012-2013. Contract management and acted as client liaison for Ceres response in New York and New Jersey. • Hurricane Isaac 2012. Contract management and acted as client liaison for five separate contracts in response to Hurricane Isaac. Ceres provided recovery services to Jefferson Parish, Kenner, Livingston Parish, Denham Springs and St. Bernard Parish. • Winter Storm Alfred 2011. Provided contract management and acted as client liaison for response to early snow-storm in the Northeast. Ceres managed over 320,000 CY of debris. • Hurricane Irene 2011. Project Manager for Greenville, NC response and recovery efforts.Oversaw debris removal, hauling and disposal and tree and limb trimming. Ceres removed 113,512 CY of debris, trimmed 2,111 hangers, and removed 71 trees. • Alabama Tornadoes 2011. Project Manager for Jefferson County, Alabama. Managed removal and reduction of over 1 million cubic yards of tornado debris. • Haiti Earthquake 2010. Project Manager of the Registration Process of the displaced populations in the hundreds of established and spontaneous camps in the seven commune area surrounding Port-au-Prince and the outlying areas. • Hurricane Ike 2008. Project Manager of the Chambers County cleanup; Hauled 330,000 cubic yards meeting the County's deadline for completion of work while maintaining very high safety standards in Texas • Hurricane Katrina 2005. Project Superintendent and interim Project Manager for Operation Blue Roof in Hattiesburg, Mississippi. Responsible for accounting, planning and scheduling of daily assignments, data management, and general contract administration. Responsible for final reconciliation of payment to subcontractors. EDUCATION/CERTIFICATIONS • Bachelor's degree, Business Management, Northwestern College, Minnesota • Department of Homeland Security GS-202, Debris Management • USACE CQM certified • FEMA certified ICS-100, ICS-200, IS-300, IS-400, IS-700 • First Aid/CPR certified C ERES Tab 4 Qualifications s Staff Section 2 Key Personnel Resumes Page 4.2-12 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Michael Hansen, Resources Manager Mr. Hansen brings over 21 years of resources management to Ceres Environmental Services, Inc. Mr. Hansen has been instrumental in several debris and construction projects providing support in the areas of operations, logistics, safety, heavy equipment, ground equipment and purchasing. In addition to logistics and resources management to emergency response projects, he oversees the day to day management and maintenance of office equipment, safety equipment, mechanical equipment, heavy equipment, electronic equipment, and fleet vehicles. PROFESSIONAL EXPERIENCE • Hurricane Isaac 2012 Operations and Logistics Manager for recovery efforts in Louisiana. • Winter Storm Alfred 2011 Operations and Logistics Manager for recovery efforts in two Connecticut contracts. • North Dakota Flood Recovery 2011 Operations and Logistics Manager for shipping supplies and equipment for three flood recovery projects. • Hurricane Irene 2011 Operations and Logistics Manager for shipping supplies and equipment for two hurricane recovery projects. • Alabama Tornadoes April 2011, Operations and Logistics Manager for shipping supplies and equipment to and between four projects. • New Zealand Earthquake 2011 — Present. Logistics Manager in charge of shipping supplies and equipment for operations in New Zealand. • Haiti Earthquake 2010-Present, Logistics Manager in charge of shipping supplies and equipment for operations in Haiti. • Ice Storm 2009, Operations and logistics management and support for debris removal and disposal from county rights-of-ways in Kentucky • Hurricane Ike 2008, Operations and resources management for debris removal and disposal for 11 different locations; Logistics management of positioning, establishing and set up of field offices in Texas • Hurricane Gustav 2008, Resources and operations management for debris removal and disposal in Louisiana; Positioned, located, and set up of field offices including maintenance • Hurricane Dolly 2008, Operations, logistics, and resources management and support providing critical resources such as equipment, personnel, office equipment, and networks to debris removal and disposal in Texas • Iowa Flood 2008, Project administrative and operations support for debris removal due to Cedar River flooding in Iowa • Flood Control, Rio Puerto Nuevo, Rio Fajardo 2007, Operations, logistics and resources management to Floodway Control project in Puerto Rico including shipping and receiving equipment • Ice Storm 2007, Operations and resources management to debris removal in response to Winter Ice Storm in Oklahoma • Hurricane Katrina 2005, Operations and logistics management support to debris removal, processing, and disposal operations of over 13 million cubic yards of storm debris in Louisiana • U.S. Coast Guard, Auxiliary Service Engineer, EMT, Fuel/Oil & Water Engineer, and Machinery Technician which included responsibility of mechanical engineer on station and watercraft providing oversight to engines, boilers, generators, propulsion units, HVAC units, watercraft and aircraft refueling EDUCATION/CERTIFICATIONS • Forestry, Biology, and Business Management, Northland College,Wisconsin. • FEMA certified ICS-100, ICS-200, IS-300, IS-400, IS-700 • USACE CQM certified • OSHA 10 Hour Construction Safety& Health • First Aid/CPR certified ERE Tab 4 Qualifications of Staff Section 2 Key Personnel Resumes C " - Page 4.2-13 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services William Hitchcock, FEMA Reimbursement Liaison Mr. Hitchcock provides expertise in assisting customers prepare Project Worksheets in all areas of application from FEMA categories A to G. His past years of project management experience with FEMA, both prior to and after its incorporation into the Department of Homeland Security, provide him with the knowledge to ensure all applications for reimbursable work are correctly made and documentation in the field is adequate for later funding. Mr. Hitchcock has a Bachelor's degree in Civil Engineering from the University of California Los Angeles (UCLA). PROFESSIONAL EXPERIENCE • Project Officer for the U.S. Department of Homeland Security — FEMA. During time with Department of Homeland Security, had experience following 7 hurricanes and the September 11 terrorist attacks • National Project Officer—FEMA.Worked for Disaster Relief including supervision and training of personnel. • Project Administrator — FEMA. Worked with local government on FEMA's behalf to identify damage or disaster-related costs, develop a scope of work eligible for Federal funding, prepare cost estimates, and prepare grant documents capturing the information for processing of various categories A-G • Hurricane Katrina 2005. Coordinated monitoring and oversight for debris operations with FEMA during the relief efforts for in the Gulf Coast and South Florida areas; Participated in efforts for individual assistance as well as public assistance pertaining to damage assessments for Federal eligibility of funding • Hurricane Isabel, Charley, Frances, Ivan, and Jeanne, and September 11 terrorist attacks. Supervised and trained personnel on disaster response and relief efforts including monitoring debris disposal, removal operations, mobile home operations, and construction inspections; Participation in kick-off meetings and completion of Project Worksheets for all Categories A-G; Participation in planning, coordinating, and scheduling of FEMA Public Assistance issues pertaining to eligibility guidelines • Hurricane Andrew 1992. Inspection and supervision of redevelopment and renovations of areas affected by the hurricane; Engineering inspections for new construction and rebuilding; Threshold inspections and special inspections of buildings or structures of unusual size, height, and design, as pursuant to Section 305.3 of the South Florida Building Code EDUCATION/CERTIFICATIONS • FEMA Operations (FEMA Public & Individual Assistance, FEMA Debris Assistance, FEMA Public Assistance Guidelines; EEOC Operations; FEMA Coordinating Disaster Relief Management; Planning Undercover; Covert Operations Security Training; Instruction Law Enforcement; Agent Supervision Interviewing & interrogations; Federal, State and Local Regulations; Expert Witness Experience; Employee Relations; Staff Development Search; Seizure) • Professional Career Development Institute, Professional Construction Management ERETab 4 Qualifications of Staff `�5 Section 2 Key Personnel Resumes Page 4.2-14 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Tia Laurie, Subcontractor Manager Tia Laurie provides a background in several fields including quality control, construction, logistics, purchasing, and contracting. Certified in Construction Quality Management by USAGE, Ms. Laurie has served in supporting roles on several missions. Additionally, Ms. Laurie is responsible for the overall subcontractor response to all disaster response and recovery missions. She manages the overall development and maintenance of relationships with subcontractors specifically in local areas of pre-event contracts and competitive pricing. Ms. Laurie also provides management in the areas of maintaining and upgrading the subcontractor database, registration process,and evaluation criteria,as well as creating and executing applicable training programs for subcontractors. PROFESSIONAL EXPERIENCE • Hurricanes Hermine and Matthew 2016. Subcontractor Manager for over 20 contracts in Florida, Georgia, South Carolina, and North Carolina following two hurricanes in September and October. • Louisiana Floods 2016. Subcontractor Manager for Ceres response to August floods in Louisiana. • Winter Storm Cara and Goliath 2015. Subcontractor Manager for debris removal and disposal projects in Oklahoma following winter storms. • Alabama and Mississippi Tornados 2014. Subcontractor Manager for four separate tornado recovery projects in Kimberly, Adamsville, and Graysville, Alabama as well as Lee County, MS. • Winter Storm Pax and Ulysses 2014. Subcontractor Manager for Columbia County, GA and NC DOT ice storm recovery; Recruited and subcontracted companies for hauling, tree work, and grinding. • Hurricane Sandy 2012-2013. Subcontractor Manager recruiting local subcontractors and vendors for Ceres response in New York and New Jersey. • Hurricane Isaac 2012.Subcontractor manager for five separate contracts in response to Hurricane Isaac. Ceres provided recovery services to Jefferson Parish, Kenner, Livingston Parish, Denham Springs and St. Bernard Parish. • Winter Storm Alfred 2011. Subcontractor Manager for response to unseasonal snow-storm in the Northeast. Ceres managed over 320,000 CY of debris in two locations. • Hurricane Irene 2011: Subcontractor Manager for Greenville, NC response and recovery efforts. Recruited local and specialty subcontractors for hurricane debris cleanup. • Alabama Tornadoes 2011. Subcontractor Liaison; recruited local and specialty subcontractors and vendors to provide services for tornado cleanup. • Haiti Earthquake 2010. Subcontractor Liaison identifying specialist organizations &sea transport. • Ice Storms 2009, Subcontractor Liaison identifying and coordinating qualified subcontractors for debris removal from county rights-of-ways in Kentucky. • Hurricanes Dolly, Gustav and Ike 2008, Subcontractor Liaison screening and coordinating qualified subcontractors for debris removal, processing and disposal operations. • Floods 2008, Subcontractor Liaison identifying and coordinating qualified subcontractors for debris removal due to Cedar River flooding in Iowa. • Military Stars, Orion International 2007-2008, Account Executive researching, identifying, and capturing of new clients providing opportunity for hiring of transitioning military personnel. • Centex Homes 2005-2007, Purchasing Agent managing contract negotiations for residential communities; Management of land developers, architects, and general contractors. • U.S. Army Corps of Engineers, Captain 1999-2005, Battalion Logistics/Supply Officer, Detachment Commander, Company Executive Officer, and Topographic Platoon; awarded Bronze Star Medal for her bravery and meritorious service with USAGE. EDUCATION/CERTIFICATIONS • Master's degree, Engineering Management, University of Missouri (Rolla) • Bachelor's degree, Engineering Management, U.S. Military Academy,West Point, New York • Engineer-In-Training (EIT/FE): Registered in New York, 1999 • FEMA certified IS-10, ICS-200, IS-102, IS-632, NIMS IS-700 • USAGE CQM certified • Red Cross Disaster Services certified ERE Tab 4 Qualifications of Staff CS Section 2 Key Personnel Resumes ., ..,, Page 4.2-15 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Michael A. Lee, Estimator Mr. Lee, a 23-year veteran of Ceres Environmental Services, Inc., provides quality control and project management to the company's heavy civil projects, including recent work on the reconstruction and repair to Louisiana levees breached by Hurricane Katrina storm surges and flooding. Mr. Lee is responsible for procurement of project task costs and preparation of bids for a variety of Ceres projects, including UST removal and installation, environmental consulting, environmental mitigation/restoration, levee installation and repair, erosion control/stabilization, earthwork, construction, and disaster related emergency work. Mr. Lee has experience with selective land clearing and demolition projects, including asbestos, lead, and PCB abatement. He is also responsible for environmental regulatory compliance expertise and construction quality control management. PROFESSIONAL EXPERIENCE • Kuykendahl Detention Basin 2015-current: Chief estimator providing production analysis calculations, project cost analysis, and sub quote analysis. • Falgout Canal Road Levee Segment 2015-current: Chief estimator providing production analysis calculations, project cost analysis, and sub quote analysis. • Ward 7 Levee Improvement and Extension 2014-current: Chief estimator providing production analysis calculations, project cost analysis, and sub quote analysis.j • Reach G 2-b and Reach G 2-c Earthen Levees 2014-current: Chief estimator providing production analysis calculations, project cost analysis, and sub quote analysis. • Reach H-1 Levee 2013-2016: Chief estimator providing production analysis calculations, project cost analysis, and sub quote analysis. • Reach F Earthen Levee 2013-2015: Chief estimator for Reach F levee which involved construction of earthen levee with floodgate structures. Provided production analysis calculations and project cost and sub-quote analyses. • Birdland Park Levee Improvements 2010-2012: Quality Control and administrative support to levee improvement project in Des Moines, Iowa. Work included increasing the levee's height, constructing six gatewells, and modifying existing pump stations to accommodate the new dimensions. • Flood Control, Little Calumet River 2009-2011, Quality Control and administrative support to Calumet River Flood Control project which includes tree clearing and construction of a levee in Indiana • Flood Control, Rio Puerto Nuevo, Rio Fajardo 2007, Quality Control and management support to Floodway Control project which included river channelization and levee construction in Puerto Rico • Hurricane Katrina 2005, Project Management to emergency levee repair and construction of approximately 12 miles of levees to Lake Ponchartrain and Plaquemines Parish, Louisiana • U.S. Army Corps of Engineers, Sulphur River 2005, Project management, supervision, and quality control of excavation and environmental restorations to water control project including installation of pumps, soil treatment, and extraction remediation systems • U.S. Army Corps of Engineers,Trinity River 2004, Quality Control and administrative support to Trinity River Dallas Floodway Extension project which included the excavation and construction of swales, wetland, levees, and flood conveyance in Texas EDUCATION/CERTIFICATIONS • Bachelor's degree, Geology, University of Minnesota • Professional Geologist(MN State License#30377) • USACE CQM-certified • OSHA 40-Hour Hazmat Health and Safety • Lead Abatement Training for Supervisors • Erosion and Sediment Control Plan Design training • Ground Water Sampling, Water Well Construction, and Development Procedures training ERE Tab 4 Qualifications of Staff C ..t Section 2 Key Personnel Resumes Page 4.2-16 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Bruce A. Lewis, Site Superintendent Mr. Lewis is a veteran U.S. Navy, Senior Chief(ret.), Construction Battalion, with 31 years of experience in multi-million dollar on-site construction management, large-scale project coordination, land development, and development and supervision of staff and subcontractors. He has demonstrated success in commercial build-to-suit projects and a track record of working cooperatively and productively with diverse personalities within tight deadlines. He is responsible for coordinating and managing crew and subcontractors, materials, and equipment; budgets, schedules, and contracts; and safety of employees and the general public. PROFESSIONAL EXPERIENCE • Site Manager, Decker Construction, Inc, Lakeland FL, 2010. Supervised site work to completion of Tire Kingdom. Managed the completion of maintenance yard, two pavilions, landscaping, piping on the above ground Fire Dept water tanks. Expedited all aspects of project, schedule, materials, and budget. Communicated, planned activities with subcontractors and material suppliers. • Site Manager, Philco Construction Corporation, Orlando, FL 2007 - 2009. Ordered and allocated resources including materials, labor and timelines; coordinated subcontracted skilled-labor crews, served as a liaison for staff, subcontractors and customers at all points of job implementation. • Superintendent, Malcolmson Construction Company, Inc., Tampa, FL 1998 - 2007. Communicated, planned and sequenced all activities for all subcontractors and material suppliers and effectively implemented project within schedule and budget. Reviewed and tracked estimates and budgets, process invoicing, purchasing, effectively controlling overhead costs. • Superintendent, Major Builders, Orlando, FL 1996 - 1998. Supervised start-to-finish construction of 7-Eleven Gas Stations. Oversaw performance of all trade contractors and reviewed project construction drawings to ensure that all specifications and regulations were followed. • Senior Chief(E-8), United States Navy, 1976-1996. • Brigade Equipment Operations Supervisor: Responsible for specialized data and billing for water well drilling, blasting and quarry, rock crusher and asphalt plant operation. Provided technical guidance and inspection on equipment and material requirements for vertical and horizontal overseas projects. • Company Operations Chief: Chief of Hurricane Hugo Disaster Recovery Team, SC. Supervised 150 personnel and over 350 pieces of automotive, construction, and materials handling equipment. Developed as-built drawings and construction progress reports. • Unit Operations Chief: Supervised 30 personnel and 10 projects simultaneously. Planned and advised on specifications for equipment operations, vertical and horizontal construction projects, building maintenance techniques,and quality and safety control. Equipment Operator Construction Inspector: Directed 20-man crew in paving, grading, hauling, and materials handling operations. EDUCATION/CERTIFICATIONS • Leadership Management Education • Total Quality Leadership • OSHA Safety Training • Micro-Computer Construction Mgmt • Public Works Mgmt License Examiner, Accident Investigator • Equipment Operator Class C and Class A School • First Aid and CPR • Quality Control Planning and Estimating • Asphalt Paving and Plant Operations • Blasting and Quarry Operations • Water Well Drilling and Development • Equipment Operator Journeyman/Seabee Construction Management Tab 4 Qualifications of Staff C EAES Section 2 Key Personnel Resumes Page 4.2-17 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Earl Lutz, III, Area Manager Mr. Lutz has fourteen years of management experience for Ceres Environmental Services, Inc. and more than 26 years of supervisory experience with emergency debris management projects, interior and complete demolition projects, culvert and lake construction, and heavy equipment operations. Mr. Lutz supervised approximately 300 crews in the debris removal operations following Hurricane Katrina. Mr. Lutz has been responsible for field operations and crew performance for several construction, demolition, and debris removal projects including federal, state, and local government contracts and private contracts. Mr. Lutz also has more than 26 years of experience in fabrication and welding and is the lead designer and fabricator for our company. PROFESSIONAL EXPERIENCE • New Zealand Earthquake 2011- present. Managing demolition projects and providing training for recovery efforts. • Alabama Tornadoes 2011.TDSR Site Manager for Jefferson County tornado response. Managed processing and reduction of over 1 million CY of debris at multiple sites. Managed overall allocation of equipment and personnel resources. • Haiti Earthquake 2010. Assistant Logistics Manager and construction manager. Assisted with supplies management and oversaw Kaypepla " temporary house design process. • Hurricane Ike 2008. Operations management support of county and city debris removal and disposal including hauling of 330,000 cubic yards meeting County's deadline for completion of work maintaining very high safety standards in Texas • Hurricane Gustav 2008. Field Operations Superintendent for emergency debris removal and disposal of over 1.9 million cubic yards of storm debris; Trimming and removal of hazardous trees; Removal and disposal of white goods in Vermillion and East Baton Rouge Parishes • Hurricane Dolly 2008. Operations and logistics management support for removal, reduction, and disposal of hurricane debris in Cameron County, Texas • Ice Storm 2007. Operations and logistics management support for removal and disposal of vegetative debris generated by the ice storm in cities of Broken Arrow and Nichols Hills, Oklahoma • Hurricane Katrina 2005. Area Manager for debris removal operations including 13 million cubic yards of hurricane debris in 11 Louisiana Parishes; Trimming and removal of over 165,000 hazardous trees; Supervised 75,000 cubic yards of debris removal per day; Supervised 25 subcontractors who operated a total of 300 crews • Hurricane Ivan 2004. Operations and management support for debris removal and disposal of over 680,000 cubic yards of debris and processing of over 505,000 cubic yards of debris in Florida • Hurricanes Jeanne & Frances 2004. Operations management support for collection, transportation, and disposal of over 404,000 cubic yards of debris throughout 13 Florida counties • Hurricane Isabel 2003. Operations and logistics management support for removal and disposal of hurricane debris; Trimming and removal of hazardous trees in Virginia • Ice Storm 2002. Field Operations Superintendent for debris removal and disposal of over 510,000 cubic yards of hazardous trees and other vegetative debris in Oklahoma • Hurricane Georges 1998. Site Superintendent for Grinding Reduction Site and crew management, site operations, production,finished product quality, and site safety.Also responsible for monitoring debris receipt documentation, documentation of daily production rates, and equipment usage. EDUCATION/CERTIFICATIONS • USACE CQM certified • FEMA certified ICS-100, ICS-200, IS-300, IS-400, and NIMS IS-700 • First Aid & CPR certified • CFC-12 Refrigerant Recycling training Tab 4 Qualifications of Staff C EAES Section 2 Key Personnel Resumes Page 4.2-18 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Patricia Mace , Site Manager Ms. Macey has over 11 years of supervisory experience in the construction field including personnel and subcontractor management, agricultural recycling operations, debris management, yard waste processing, landfill restoration/cover, and new construction. Ms. Macey also has direct experience operating heavy equipment and logging and grinding equipment. Her management duties as a Site Superintendent include: supervision of material receipts, production and sales; maintenance scheduling; crew and production scheduling; production operations;cost control and reduction; and enforcement of site safety requirements. Her experience managing debris removal operations for Hurricanes Frances,Jeanne, Katrina, Ike, Gustav, and the Ice Storm of 2009 in Kentucky makes Ms. Macey an invaluable resource to Ceres in performance of contract and emergency debris removal operations. PROFESSIONAL EXPERIENCE • Louisiana Levee Construction 2013 to present. Mining Operations Supervisor for USACE levee construction projects in LA. • Hurricane Isaac 2012. Project Superintendent for City of Kenner contract activation. Ceres removed almost 54,000 CY of vegetative and C&D debris, including bagged mixed debris,from the City rights-of-way in three weeks. • Haiti Earthquake 2010-present: Acting as project superintendent for Truitier Landfill Debris Site Management Project in Port-au-Prince, Haiti for the Haitian Ministry of Public Works. • Ice Storms 2009: Debris Removal Project Superintendent - worked with local officials and managed subcontractors for the 2009 Ice Storm in Hardin County, KY. • Hurricane Gustav 2008: Debris Removal Project Superintendent-worked with local officials and managed subcontractors in East Baton Rouge, LA. • Hurricane Ike 2008: Debris Removal Project Superintendent - worked in coordination with the USACE for TXDOT Emergency Road Clearance in the City of Kemah and Chambers County, TX. • Hurricanes Frances & Jeanne, 2004-2005: Debris Removal Field Supervisor for SWA in Palm Beach County, FL. • Hurricane Katrina 2005 — 2007: Debris Removal Field Supervisor in coordination with the U.S. Army Corps of Engineers in Livingston and Jefferson Parish, LA. • Site Supervisor, 2002-2006 for Ceres Southwest, Houston, Texas. Responsibilities included: supervision of receipt of recyclable materials, heavy equipment operations, grinder operation, researching and allocating future revenues, soil testing and compliance with outside agencies, maintaining product quality and overseeing proper ratios of soil mix recipe's, contaminant identification and segregation, and supervision of production and sales. • Assistant Manager, 2000-2002 for Ceres Southwest, Houston, Texas. Responsibilities included: supervision of receipt of recyclable materials, contaminant identification and segregation, heavy equipment operator, scheduling and dispatching outgoing mulch sales, inventory and ordering supplies, documentation of equipment maintenance, parts, fuel usage, and daily sales. • May 1999: performed land-clearing operations including operation of CAT 330 and 320 excavators, D6 dozer, IT-38 wheel loader/grapple with root rake, and log skidder equipment. Responsible for operating various equipment to clear sites in preparation for dirt construction, reading blueprints and determining which trees were to be felled and burned, chipped, or logged based on contract and print requirements, assisted heavy hauler driver in loading and unloading various types of heavy equipment onto a low boy. • January 1999: Responsible for the operation and maintenance of a horizontal grinder at a grinding site. Maintained and operated equipment, managed quality of material receipts and identified/removed contaminants, managed production rates and finished product quality. EDUCATION/CERTIFICATIONS • Hazardous Materials Awareness (8 hour course) • 40 Hour Hazwoper Certification • FEMA certified NIMS IS-100, IS-200, ICS 300, ICS 400, IS 630 & IS-700 • Fire Prevention and Protection, Emergency Response • Ceres Authorized Equipment Operator(all); Grinder Operator(horizontal and tub) C ERES Tab 4 Qualifications s mes Section 2 Key Personnel Resumes "` F' Page 4.2-19 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Thomas "Allen" Morse, Senior Debris Management Advisor Mr. Morse has over 35 years of experience in damage assessment and debris management. He worked for the U.S. Army Corps of Engineers from 1974-2009, serving as the National Debris Management Expert for his last 15 years with the USAGE.With Ceres, Mr. Morse works with the USAGE concerning Ceres'four contracts with the USAGE, covering 26 states. He also provides technical, political, and professional advice on all operational aspects of debris management. PROFESSIONAL EXPERIENCE • Fire Island 2014, Provided technical assistance to USAGE for the highly specialized debris removal mission off the coast of Long Island, NY. • Alabama Tornados 2011,Special advisor and liaison to state and Federal partners for the tornado clean up in Alabama and Joplin, MO. • Haiti Earthquake 2010, Consultant to the World Bank on debris management, environmental assessments, and bidding documents for a World Bank sponsored debris project. • Eagle, Alaska 2009, Authored plans and specifications for specialized debris clean up following ice flow damage. Acted as legal advisor for the city. • Hurricane Rita 2007, USAGE Debris Task Force Leader. • Hurricane Katrina 2005, USAGE Senior debris manager/coordinator for $2.5 billion in debris contracts in Alabama, Mississippi, and Louisiana • Florida Hurricanes 2004, Lead ESF#3 representing USAGE • Weapons of Mass Destruction Debris Management Guide 2001-2004, Project Manager and contributing author of the FEMA-sponsored "Weapons of Mass Destruction Debris Management Guide." • World Trade Center 2001, Senior Project Manager over disposal operations for USAGE following terrorist attack. • Suriname South America 1993, Managed the design and construction of a base camp for 2,500 occupants. • Hurricane Andrew 1992, Debris team leader for USAGE • Kuwait 1991, Reconstruction team for rebuilding of infrastructure. EDUCATION/CERTIFICATIONS • B.S. degree in Civil Engineering from University of South Alabama • FEMA/ICS certified 100, 200, 700 and 800 • Author of U.S. Army Corps of Engineers Debris Forecasting Model and U.S. Army Corps of Engineers commodities planning model ERE Tab 4 Qualifications of Staff Section 2 Key Personnel Resumes Page 4.2-20 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Charles L. "Chuck" Owens, Jr., Project Superintendent Mr. Owens has been involved in management and supervision of multiple disaster recovery projects since 2005. He manages all field activities, such as site set-up, staff supervision, and worksite safety. He is capable of managing multiple projects of varying sizes and has responded to a variety of events such as hurricanes, floods, tornadoes, and snow storms. Mr. Owens also holds several FEMA certifications, is certified by OSHA, and is certified in Disaster Construction Safety Management. PROFESSIONAL EXPERIENCE • Louisiana Floods 2016. Project Manager for Ceres response to the City of Denham Springs after heavy rains and flooding in August. • Alabama Tornados 2014. Project Manager for Ceres responses in Adamsville, Graysville, and Kimberly, AL. Responsible for management of citywide cleanup of eligible tornado-related debris from right-of-ways. Removal of over 20,000; 77,000, and 21,000 CY in respective cities. • Wind Storm 2013. Project Manager for Ceres response in Minneapolis, MN. Responsible for management of personnel, equipment and subcontractors. Citywide cleanup of wind-damaged trees. Removal of over 800 hazardous stumps, and hauling of over 2,000 loads of storm debris. • Winter Ice Storm 2013. Relief Project Manager for Ceres response in Worthington, MN. Responsible for management of personnel, equipment and subcontractors. Citywide cleanup of ice-damaged trees. Removed hazardous hangers from over 8,500 trees, hauled over 60,000 CY of debris and removed 775 storm-damaged trees. • Hurricane Isaac 2012. Project Manager for Ceres responses in Jefferson Parish and St. Bernard Parish, Louisiana. Responsible for management of personnel, equipment and subcontractors. Ceres managed 122,000 CY of debris in Jefferson Parish. Responsible for oversight of private property debris removal in St. Bernard Parish. • Burlington, Minot and Renville County Levee Repair, Phase I. Minot, ND. Project Manager for completion of work, closeout and punch list items.Work involved restoration of project features for six separate sites along three levee reaches, one roadway embankment, one sanitary manhole, and one storm sewer. Levee restoration work included debris removal, clearing and grubbing, removal of soft foundation soils, placement of impervious fill, and topsoil and seeding. • Winter Storm Alfred 2011. Project Manager for Ceres response to unseasonal snow storm in the Northeast. Responsible for management of personnel, equipment and subcontractors. Oversaw debris reduction at temporary debris management sites.Ceres managed over 320,000 CY of debris in two locations. • Hurricane Irene 2011: Field Supervisor for Greenville, NC response and recovery efforts.Oversaw debris removal, hauling and disposal and tree and limb trimming. Ceres removed 113,512 CY of debris, trimmed 2,111 hangers, and removed 71 trees. • Birdland Park Levee Improvements. Des Moines, IA. Project Superintendent for completion of work, closeout and punch list items.Work required over 325,000 CY of fill material and construction of six gatewell structures housing sluice gates to restrict flows in sanitary and storm sewers during high-water events. Existing pump stations were modified to accommodate new flood protection level. A concrete floodwell and 50,000 pound stell closure gate structure were also constructed. Construction required dewatering using trash pumps. EDUCATION/CERTIFICATIONS • NIMS IS-100, IS-200, IS-700 and IS-800 • OSHA 30-Hour • First Aid, CPR, & Blood Borne Pathogens • City of Tampa Certificate of Recognition for Outstanding Service 2012 • "Meth Lab Awareness Training", 2008 • "Preparing for Disaster Construction Safety Management", 2006 • "Learning from Katrina: Tough Lessons in Preparedness and Emergency Response" 2006 • 1969-1973 Pearl River Community College Poplarville, MS ERE Tab 4 Qualifications of Staff C f Section 2 Key Personnel Resumes Page 4.2-21 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Betsy Pease, Project Accountant Ms. Pease brings years of extensive accounting management experience to her work as a project accountant on various contracts for Ceres Environmental Services, Inc. She is responsible for maintaining accounting procedures to ensure proper data tracking and correct invoicing to clients, as well as payment reconciliation with subcontractors. She oversees data entry and invoicing procedures during storm projects, as well as completing reconciliation of projects after work is accepted. PROFESSIONAL EXPERIENCE • Louisiana Levee Construction — 2013 to present. Project Accountant and database supervisor for USACE levee construction projects in LA. • Hurricane Isaac 2012. Project Accountant and database supervisor. Managed data, reconciliation with subcontractors and clients, subcontractor payments, and billings to clients. • Winter Storm Alfred 2011 Project Accountant and database supervisor. Managed data, reconciliation with subcontractors and clients, subcontractor payments, and billings to clients. • North Dakota 2011 Flood Recovery Project Accountant and database supervisor. Managed data, reconciliation with subcontractors and client, subcontractor payments, and billings to client. • Hurricane Irene 2011 Project Accountant and database supervisor. Managed data, reconciliation with subcontractors and clients, subcontractor payments, and billings to clients. • Alabama Tornadoes 2011 Project Accountant and database supervisor. Managed data, reconciliation with subcontractors and clients, subcontractor payments, and billings to clients. • Haiti Earthquake 2010 - Present Project Accountant and database supervisor. Managed data, reconciliation with subcontractors and clients, subcontractor payments, and billings to client. • Ice Storms 2009, Project Accountant managing the set up, extraction and maintenance of databases to prepare A/R billings to clients in Kentucky; Reconciliation of all tickets with the clients; Management and preparation of subcontractor payments, reconciliation and management of accounts, management of internal audit functions. • Hurricane Ike 2008, Project Accountant managing design, extraction of data and maintenance of databases for multiple contracts in Texas • Hurricane Gustav 2008, Project Accountant managing the set up, extraction, and maintenance of databases to prepare A/R billings to the clients in 3 Parishes in Louisiana; Reconciliation of all tickets with the clients; Management and preparation of subcontractor payments, reconciliation and management of accounts, management of internal audit functions; Liaison with Parishes and subcontractors to insure data and procedural integrity and security • Hurricane Dolly 2008, Project Accountant managing the design, extraction of data and maintenance of databases to prepare AIR billings to the clients in Texas; Reconciliation of all tickets with the clients; Preparation of all subcontractor payments, reconciliation and management of accounts, management of internal audit functions; • Hurricane Katrina 2005, Project Accountant managing the design,extraction of data, maintenance of databases to prepare A/R billings to the U.S. Army Corps of Engineers; Reconciliation of all payments with USACE; Management and preparation of subcontractor payments, reconciliation and management of accounts, management of internal audit functions; Administrative support to project manager compiling data for submissions to USACE relating to the Hurricane Katrina service contract; Management and processing of payables for Hurricane Katrina service contract • Executive Analyst, George S. May International 2003-2005, Financial Management and leadership in determining areas of weakness in accounting controls and bookkeeping. EDUCATION/CERTIFICATIONS • Business Accounting, University of Alaska • International Business Law, Lewis&Clark College, Oregon • Accounting Software training: Maxwell Systems and Sage Timberline Accounting • Systems Integration training • Fiscal Planning and Control training C ERES Tab 4 Qualifications s Staff Section 2 Key Personnel Resumes Page 4.2-22 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Ernie Pliscott, Project Specialist Mr. Pliscott brings 13 years of extensive debris and emergency roofing management experience to Ceres Environmental Services, Inc. Mr. Pliscott has worked in multiple roles for debris and roofing projects such as Project Manager, Assistant Project Manager, Project Superintendent and Crew Foreman. Mr. Pliscott assumes responsibilities including providing project supervision, supervising subcontractors and Ceres crews in the field, assisting in the procurement of pre-event Contracts and securing TDSR sites. PROFESSIONAL EXPERIENCE • Hurricane Matthew 2016. Project manager for Ceres response to the Cities of Jupiter Island and Palm Bay in Florida; both projects involved vegetative debris removal and disposal following Hurricane Matthew. • Harris County Flood District, 2016: Site procurement for dirt resulting from flood retention basin work. • Louisiana Levees,2016:Tasked with finding affordable and suitable housing for Ceres employees on levee construction projects, thereby reducing project costs. • Asset Manager, 2010—2016: Managing real estate investments and properties for Ceres affiliate in Florida. Responsible for coordinating build-out on real estate investments. Complete responsibility for utilities, problem solving, leasing and all aspects of property management. • Ice Storm 2009: Project Superintendent in Livingston County; Project Management support of County cleanup of Winter Ice Storm in Kentucky; Trimmed, loaded, and hauled vegetative debris from County maintained rights-of-way meeting the County's deadline for completion of work while maintaining high safety records • Hurricane Ike 2008: Operations management support of county and city debris removal and disposal including hauling of 330,000 cubic yards meeting County's deadline for completion of work maintaining very high safety standards in Texas • Hurricane Gustav 2008: Field Operations management and support for emergency debris removal and disposal of over 1.9 million cubic yards of storm debris; Trimming and removal of hazardous trees; Removal and disposal of white goods in East Baton Rouge Parish • Hurricane Dolly 2008: Project Superintendent and operations support for debris removal, processing, and disposal; Supervised load and haul crews that hauled more than 400,000 cubic yards of debris from the ROW; Mobilized and operated field crews to remove, reduce and dispose of hurricane debris and provide cleanup services in Cameron County, Texas • Hurricanes Charlie, Frances and Katrina; Velocity Holdings, LLC 2004-2007, Directed the operations and management of crews throughout Florida and Mississippi for emergency temporary roof repairs and installation resulting from Hurricanes Charlie, Frances and Katrina during hurricane seasons 2004 and 2005; Contracted with Ceres Environmental Services, Inc. during summer 2006 and 2007 to negotiate with sub-contractors to haul debris in the event of a storm in the Virgin Islands; Secured TDSR sites in Florida and Texas EDUCATION/CERTIFICATIONS • Electrical Engineering, Penn State University, Scranton, PA C ERES Tab 4 Qualifications s of mes Section 2 Key Personnel Resumes F N i°_, i'E,i'4 t Page 4.2-23 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Derek Pruner, Project Superintendent Mr. Pruner has over 12 years of successful storm/debris/site management services in Fortune 1000 Engineering firms. He has consistently achieved top ranked performance in every position by bringing expertise, an outstanding work ethic and leadership to storm debris and site management. He is expert in overseeing contractors and personnel in the area of disaster/storm cleanup; recognized for driving local teams and contractors to complete government contracts on time, including adherence and monitoring of governmental regulations and avoidance of malfeasance or fraud; and leading local teams to surpass goals and objectives. PROFESSIONAL EXPERIENCE • Winter Storm Pax 2014, Guilford County, NC. Project Manager for Ceres response to ice storm in North Carolina. Oversaw cleanup and disposal of over 400,000 cubic yards of debris. • Winter Storm 2013, Sioux Falls, SD. Project Superintendent / Safety Manager for cleanup of vegetative storm debris. Responsible for overall safety, environmental compliance, traffic control, inspections and training. • Christmas Snowstorm 2012, Little Rock, AR. Project Superintendent / Safety Manager responsible for overall safety & operations responsibility for performance, State & Federal environmental compliance standards, safety protocols for handling storm refuse, traffic control, sub-contractor inspections and safety compliance &training. • Superstorm Sandy 2012, Queens and Breezy Pointe, NY and Medford Township, NJ. Project Superintendent /Safety Manager for Ceres response to Superstorm Sandy. Worked with Project Manager on performance,client satisfaction,State&Federal environmental compliance standards. • Hurricane Isaac 2012,Jefferson Parish and Kenner, LA.Site Manager/EHS Manager responsible for managing TDSR site after Hurricane Isaac. State & Federal environmental compliance standards,safety protocols for handling storm refuse,traffic control,sub-contractor inspections and safety compliance &training. • Winter Storm Alfred 2011. Project Superintendent for Ceres response to unseasonal snow-storm in the Northeast. Ceres managed over 320,000 CY of debris in two locations. • North Dakota Flood Recovery 2011. Served as Project Superintendent: supervised emergency levee removal in Minot, Sawyer, and Burlington. • Haiti Earthquake Response 2010-2011.Site Manager responsible for providing site management for Haiti recovery operations contract to manage the TDSR at the Truitier Landfill in Port-au-Prince for the Ministry of Public Works and Communications (MTPTC). • Monitor/Certification Supervisor, Neel-Schaffer Jackson, Mississippi 2009. Notable storms included Ice Storm of Greene County, Arkansas—2009. • Monitor/Training/IT Support for Automated Data Management System 2008, ROSTAN SOLUTIONS, A Division of Malcolm-Pirnie Inc. Tampa, FL. IT support for HaulPass ADMS (Automated Data Management System) in use with USACE in response efforts to Hurricane Ike in Texas and Louisiana. • Supervisor, Inframetrix, A Division of Malcolm-Pirnie Inc. Tampa, Florida 2007. Mined and collected buried asset inventory and condition assessment data for water, wastewater sewer and storm water systems, refining and updating systems, maps and records when required. • Quality Assurance Supervisor, Malcolm Pirnie, Inc. Tampa, FL 2006. Partnered with Mobile Engineering, Mobile, AL as subcontractors to the USACE for Hurricane Katrina cleanup. • Dump Site Supervisor, Malcolm Pirnie, Inc. Tampa, Florida 2004-2005. After Hurricanes Francis and Jean in 2004 and Wilma in 2005, set protocols for handling storm refuse. EDUCATION/CERTIFICATIONS • Associates Degree Business Administration Management, College of Westchester White Plains, NY • USACE CQM • FEMA IS Courses: IS26, 33, 100a, 100HE, 102, 120a, 130, 139, 200, 230, 235, 240, 288, 293, 631, 632, 700a, 701a, 800b, 801- 814, 1900 • USAF— Honorable Discharge, Holloman Air Force Base, New Mexico, Crew Chief, F-4's, F-15's ERE Tab 4 Qualifications of Staff Section 2 Key Personnel Resumes Page 4.2-24 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Ronald Rodriguez, P.E., Quality Control S stem Manager Mr. Rodriguez has been responsible for coordination, scheduling, logistical support, demolition, and quality control for multiple debris and emergency temporary roofing projects for Ceres Environmental Services, Inc. Mr. Rodriguez has worked in emergency response and disaster recovery work for several years including more than 25 years of experience in Project Management, Inspections, Quality Control, and Supervision in federal, state, municipal, commercial, and residential construction. Mr. Rodriguez's responsibilities include geo-technical, utilities, structural steel fabrication, structural concrete, pavement, and erosion control. Since working for Ceres, Mr. Rodriguez has been a Quality Control Manager on projects in Miami Beach, Davie, West Palm Beach, and North Miami, Florida. PROFESSIONAL EXPERIENCE: • North Dakota Floods 2011. Quality Control Manager for Minot and Ward County, ND. Removal of emergency levees, rock, rubble and other associated materials from spring 2011 flood fight. • Alabama Tornadoes 2011. Quality Control and Operations Planner. Managed zone assignments and daily operations for subcontractors involved in hauling and reduction of debris from the April tornadoes. • Hurricane Ike 2008. Quality Control and Safety Manager for debris removal and disposal for 11 different locations; Oversight of approximately 100 QC personnel. Trained and supervised 100+ Quality Control &Safety Officers assigned to the mission. Provided frequent and detailed progress reports to management and Government officials. Maintained and supervised official project logs and documentation files. Provided directions for planning, scheduling, and engineering functions as required. Submitted weekly report to USACE. • Hurricane Rita 2005. Quality Control Manager for debris removal and disposal of approximately 4.5 million cubic yards of hurricane material; reduction of over 1.1 million cubic yards of debris. • Hurricane Katrina 2005. Quality Control Manager for debris removal and disposal of over 13 million cubic yards of hurricane debris in 11 Louisiana Parishes; trimming and removal of over 165,000 hazardous trees in Louisiana and Mississippi; management of over 300 quality control personnel, demolition, leaves restoration and site restoration work for over 50 TSDR sites across southern Louisiana. Trained and supervised over 600 Quality Control Officers assigned to the mission. Worked in conjunction with compliance, safety and customer personnel to certify workforce and adherence to USACE for standards and procedures. Also provided subcontractor management and administration for emergency temporary roofing installation in Mississippi • U.S. Forest Service, Aviary Hospital 2005. Project management and quality control for building construction of Aviary Bird Hospital in Caribbean National Forest, Puerto Rico. Ensured compliance to all company, client, project policies, procedures, and standards. • Hurricanes Jeanne & Frances 2004. Manager and quality control for the emergency temporary roofing installation project in Florida; Subcontract administration for the project in 13 Florida counties. Trained and supervised on site Quality Control Officers. Prepared weekly report and submittals to USACE. • Hurricane Charley 2004. Quality Control Manager for emergency temporary roofing installation project in 4 Florida counties. Trained and supervised on site Quality Control Officers. Prepared weekly report and submittals to USACE. • U.S. Army Corps of Engineers, Trinity River 2004. Project Management and quality control support to Trinity River Dallas Floodway Extension project including excavation and construction of swales, wetland, levees, and flood conveyance in Texas. EDUCATION/CERTIFICATIONS • Bachelor's degree, Civil Engineering, University of Purdue, Indiana • CERES—Asbestos, Leads & Hazardous Materials • USACE-Construction Quality Management for Contractors • OSHA- Construction Safety&Health • ISO 9000 • CIV- PMP Project Manager Professional • RED CROSS- CPR & First Aid • Languages:English, Spanish, Italian (Intermediate), French (intermediate) ERE Tab 4 Qualifications of Staff Section 2 Key Personnel Resumes Page 4.2-25 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Matt Sharpe, Director of Operations Mr. Sharpe has been involved in management and supervision of disaster recovery projects for more than 15 years, including the management of seven USACE-controlled projects during the aftermath of Hurricane Katrina. He is responsible for all aspects of Ceres disaster operations, including logistical coordination, assignment of project management staff, DMS qualification,subcontractor tasking,and collection, reduction and haul out operations. PROFESSIONAL EXPERIENCE • Southeast Tornadoes 2017. Project manager for debris removal project in City of Albany, GA following a tornado in January. • Hurricanes Hermine and Matthew 2016. Operational oversight of more than 20 activations of debris removal contracts following two late hurricanes in the 2016 season. • Louisiana Flooding 2016. Operational oversight of major debris removal projects following heavy rains and flooding in Louisiana. Directed staff on three projects resulting in over 1,000,000 CY of debris collection. • Oklahoma Ice Storm 2015. Director of Operations for Ceres debris removal projects in Oklahoma City, Warr Acres, El Reno, Calumet, Piedmont and Canadian County. Oversaw the collection, processing, grinding/air curtain burning and haul out of over 200,000 CY of debris while ensuring separate and complete documentation for each client's FEMA reimbursement. • Livingston Parish 2015. Director of Operations for Ceres waterway debris removal project in Livingston Parish. Worked to develop Task Order and project approach with the Parish and the State of Louisiana. • Alabama Tornados 2014. Director of Operations for Ceres responses in Adamsville, Graysville, and Kimberly, AL. Oversaw citywide cleanup of eligible tornado-related debris from right-of-ways. Removal of over 20,000; 77,000, and 21,000 CY in respective cities. • Winter Storm Ulysses 2014. Director of Operations for Ceres responses to NCDOT in multiple counties. Oversaw the collection, processing, grinding and haul out of over 300,000 CYs of debris. Responsible for locating, qualifying and constructing multiple DMS locations within 72 hours. • Winter Storm Pax 2014. Director of Operations for Columbia County clean up after Winter Storm Pax. Responsible for oversight of removal and disposal of over 500,000 CY of debris. • Hurricane Isaac 2012. Project Manager for City of Kenner contract activation. Ceres removed almost 54,000 CY of vegetative and C&D debris, including bagged mixed debris, from the City rights-of-way in three weeks. • Haiti Earthquake 2010-2013. Provided project management and supervision to Haiti recovery operations including site evaluations, contract review, and estimating. • Ice Storms 2009, Project management and supervision of operations for County cleanup of Winter Ice Storm in Kentucky; Trimmed, loaded, and hauled vegetative debris from County maintained rights-of-ways. • Hurricanes Ike and Gustav 2008. Managed six projects simultaneously in Texas and Louisiana, as a subcontractor, and lead the HHW removal for Vermillion Parrish LA. • Hurricane Katrina 2005. Managed 12 projects simultaneously, as a subcontractor, including 'turn- key' Debris removal and Disposal for Jones County, Covington and Green Counties, MS, Debris removal for Jackson and Harrison Counties, MS, Demolition for Orleans and St. Tammany Parishes, LA, and Interstate ROW clearing for LADOT and MSDOT. • Hurricane Wilma 2005. Managed Debris removal operations, as a subcontractor, for Palm Beach and Martin Counties, FL. • Hurricane Season 2004 (FL). Managed fourteen Debris removal and Reduction Projects simultaneously, as a subcontractor. EDUCATION/CERTIFICATIONS • Associate's Degree, Emmanuelle College • Continuing education in Accounting and Business Management from Gainesville Jr. College and Marketing from Georgia Southern University • 40-hour HAZWOPER certification Tab 4 Qualifications of Staff ERE Section 2 Key Personnel Resumes Page 4.2-26 • City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Daniel Ortiz Soto, Site Manager Mr. Ortiz has 11 years'experience with Ceres Environmental Services, Inc. in debris processing and in the heavy construction field, including eight years as a supervisor. Mr.Ortiz's management experience includes multiple disaster recovery projects where he has held positions of Site Manager, TDSR Manager, Field Superintendent,and Crew Foreman. Mr. Ortiz has experience in planning,scheduling, and directing crews, reading plans, and staking grade. He has significant emergency response experience in operating equipment used for sorting, processing, and disposal of mixed, vegetative and C & D hurricane debris. PROFESSIONAL EXPERIENCE • Winter Storm Alfred 2011. Site manager for grinding of vegetative debris. Ceres managed over 320,000 CY of debris in two locations. • Flood Control, U.S. Army Corps of Engineers, Rio Puerto Nuevo 2008, Site Manager for Floodway Control project which included river channelization and levee construction, clearing and grubbing in Puerto Rico; Management of approximately construction 5 crews • Hurricane Rita 2005, Site Management for debris removal and disposal of approximately 4.5 million cubic yards of hurricane material; Lead reduction and processing of over 1.1 million cubic yards of debris • Hurricane Katrina 2005, Site Manager for area reducing and processing of hurricane material; Operations management to TDSR sites for processing and disposal of material; Management of reduction and processing crews • Hurricanes Jeanne & Frances 2004, Site Management for emergency temporary roofing installation in Florida • U.S. Army Corps of Engineers, Trinity River 2004, Crew Foreman for Trinity River Dallas Floodway Extension project which included excavation and construction of swales,wetland, levees, and flood conveyance in Texas • U.S. Forest Service, Aviary Hospital 2005, Crew Foreman and operations management for building construction of Aviary Bird Hospital which included site preparation and grading in Caribbean National Forest, Puerto Rico • U.S. Army Corps of Engineers, Lake Cerillos 2000, Crew Foreman for flood control, water supply , recreation, fish & wildlife enhancement and channel improvements to Lake Cerillos in Puerto • Hurricane Georges 1998, Crew Foreman and Site Management for removal, processing and disposal of 2.3 cubic million yards of mixed hurricane debris; Management of TDSR site EDUCATION/CERTIFICATIONS • Bilingual—Fluent in English and Spanish Tab 4 Qualifications of Staff ERE Section 2 Key Personnel Resumes "`' Page 4.2-27 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Jakob Thompson, Health and Safet Officer Mr. Thompson has 13 years' experience in the health and safety field. His firefighting, EMT and military experience provide him knowledge of a wide range of biological, chemical, and physical hazards. He has experience managing risk for himself and others in dangerous situations. His overseas experience in the military provides a reliable baseline for work in emergency response situations under less-than-ideal conditions. Mr. Thompson holds multiple OSHA and first aid certifications. PROFESSIONAL EXPERIENCE • Environmental Health and Safety Officer January 2012 — present, Truitier Landfill, Port-au- Prince, Haiti. Responsible for compliance with Site Health and Safety plan. Responsible for preventing unauthorized site entry and keeping track of all individuals onsite. Responsible for site security during working hours. Monitors weather broadcasts to ensure air quality and site conditions are conducive to a safe work environment. Holds daily Site Health and Safety briefings. • Security Forces (Military Police),Air National Guard, December 2005- December 2011. Carried out law enforcement duties, and provided security for various government resources, including installation entry control. Specific experience and achievements: o Deployed to Kirkuk, Iraq, in direct support of Operation Iraqi Freedom, January-August 2009 o Provided security for Admiral Michael Mullen, Chairman of the Joint Chiefs of Staff, during his visit to Kirkuk o Accounted for over 800 weapons and 100,000 rounds of ammunition daily as a flight armorer o Attended Airman Leadership School at Malmstrom Air Force Base, Montana, November- December 2009 o Earned promotion to Staff Sergeant in just over four years of service • Firefighter/Emergency Medical Technician (EMT), Lowell Fire Protection District Lowell, OR, December 2007 - December 2008. Served the community of Lowell and the surrounding area, acquiring training and skill development as a first responder, by gaining experience from a wide range of incidents, such as: structural fires, wildfires, motor vehicle accidents, swift-water river rescues, and a large variety of medical emergencies. • Firefighter/EMT, Sheridan Fire Department Sheridan, CO, June 2003 - June 2005. Continued to hone EMT abilities,while also developing a higher proficiency for firefighting and rescue operations. • EMT, Action Care Ambulance Denver, CO, June 2002 - June 2005. Worked closely with nearly every municipal fire department in the entire Denver metro area. • Wildland Firefighter (Seasonal), Bureau of Land Management Las Vegas, NV, May - October 1999. Worked as a member of an engine crew to combat the spread of fast-moving wildfires as they occurred throughout the state of Nevada, and into parts of southern Idaho. EDUCATION/CERTIFICATIONS • BAS in Business Administration - Public Service/Safety, Pensacola State College, Pensacola, FL (in progress) • AS in Criminal Justice, Community College of the Air Force, Montgomery, AL • AAS in Fire Science &Technology, Red Rocks Community College, Lakewood, CO • Emergency Medical Technician Certification — Colorado 2002-2008, Oregon 2008-2009, National Registry 2002 • Firefighter-I Certification—Colorado 2002, Oregon 2008 • Hazardous Materials Training for Emergency Responders 2002 • OSHA 10 Hour Certification • OSHA 30 Hour Certification • OSHA 24 and 40-hour Hazwoper Certification C ERE c .. Tab 4 Qualifications of Staff Section 2 Key Personnel Resumes Page 4.2-28 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Brent Whitten, Project Mane•er/Project Superintendent Mr.Whitten has been involved in debris management and disaster recovery services for 13 years. His work has ranged from demolition of residential and commercial sites after Hurricane Katrina to quality control for the U.S. Army Corps of Engineers to environmental sampling and monitoring after Hurricane Isaac. He is FEMA-certified in Debris Operations and the Incident Command System. He is also a FEMA-certified Disaster Housing Inspector. His responsibilities include direct supervision of a project and ensuring compliance with all safety and quality control regulations. Mr. Whitten brings strong organizational skills and the ability to motivate to any job. PROFESSIONAL EXPERIENCE • Southeast Tornadoes 2017. Provided direct supervision on post-tornado debris management project for Dougherty County. The project involved collection, removal and processing of over 650,000 cubic yards of debris. • Linfield Hunter & Junius Inc., USACE New Orleans District, 2014-2016. Quality Assurance Representative for USAGE Construction Division. Responsible for conferring with the Construction Division in clarifying deviations or inadequacies in plans, impractical specifications and unworkable schedules. • SMC Buildings, Design/Build New Commissary, Fort Polk, LA, May— October 2014. Quality Control Manager for design/build project. Responsible for maintaining the project submittal log and all other project specific quality control reports. Assembled project closeout documents that include O&M manuals, as-builts, and warranties. • Great Lakes Dredge & Dock, January — May 2014. Quality Control Manager for construction project. Responsible for conducting QC meetings, perform the three phases of control, perform submittal review and approval and perform necessary QA/QC checks on all survey submittals. • Hurricane Isaac, CTEH/Providence Engineer and Environmental, 2012. Conducted environmental sampling and data collection. Assisted in conducting research performing investigations for the purpose of identifying,abating,or eliminating sources of pollutants or hazards. Conducted air, water and/or soil sampling, meteorological monitoring. • Infinity Construction, St. Charles Parish, LA, February — September 2012. Responsible for managing, implementing and enforcing the Accident Prevention Plan and the 385-1-1. Responsible for managing and implementing the QC Plan. • Benetech, LLC, New Orleans, LA, 2010-2012. Safety Manager and Quality Control Manager for projects under Benetech. Responsible for overseeing and enforcing Benetech's safety program for various USACE construction jobs ranging from $7,000,000 to$25,000,000. • AquaTerra Contracting, New Orleans, LA, 2008-2010. Safety Manager and Quality Control Manager on USACE job sites. Ensured proper safety was being followed per 385-1-1 and company safety policy. Prepared site specific AHA's. Implemented Accident Prevention Plan. Trained all employees on safety procedures. Conducted weekly safety meetings. • Environmental Chemical Corp., New Orleans, LA, 2006-2008. Supervised the decommissioning, demolition, and disposal of privately properties in accordance with applicable federal, state and local requirements. Supervised the demolition of over 200 homes and commercial structures destroyed by Hurricane Katrina. • Post Buckley Schuh &Jernigan, Inc., 2004-2006. Environmental Inspector and Evacuation Plan Writer following Hurricanes Wilma, Katrina Charley, Frances, and Jean. EDUCATION/CERTIFICATIONS • BS, Wilberforce University. • FEMA IS-100 ICS • FEMA IS-102 FEMA Response Partners • FEMA IS-631 Public Assistance • FEMA IS-632 Debris Operations • OSHA 30 Hour Construction Safety • OSHA 40 Hour Hazwoper Training • USACE Training Safety& Health EM 385-1-1 • FEMA IS-00035.15 Safety Orientation • U.S. Army Corps of Engineers QCS/RMS 2015 Training • FEMA Disaster Housing Inspector • U.S. Army Corps of Engineers Construction (PARR) Quality Management • E-QIP#3943088 • First Aid/CPR/AED C ERES Tab 4 Qualifications of Staff Section 2 Key Personnel Resumes Page 4.2-29 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Clayton Ross Young, Project Manager Mr. Young has experience in project management and field supervisor for disaster recovery projects and construction projects. He has expertise in safety and regulation compliance, team building and leadership, budget forecasting and client/community relationship management. Mr. Young has lead projects following disaster such as hurricanes, floods and tornadoes. PROFESSIONAL EXPERIENCE • Hurricane Matthew 2016. Project Manager. • Louisiana Flooding 2016. Field assessment lead during projects for Livingston Parish and Denham Springs following heavy rains and flooding in Louisiana. • Moore, OK Tornado 2013. Field assessment lead for project response to the City of Moore, Oklahoma following an EF5 tornado. • Hurricane Isaac 2012. Field Supervisor for response to jurisdictions in Louisiana following Hurricane Isaac. • Superstorm Sandy 2012. Field Supervisor for cleanup efforts in New York and New Jersey after Superstorm Sandy. • Well Bore, Williston, ND. Field Supervisor for Baker Hughes. EDUCATION/CERTIFICATIONS • B.S. Political Science, Business Administration & Management, University of Mississippi • National Safety Council CPR Course • OSHA 10-Hour Certification • 100+ Hours of Disaster Relief Professional Development • National Safety Council First Aid Course • H2S Certified CERE Tab 4 Qualifications of Staff r Section 2 Key Personnel Resumes Page 4.2-30 City of Dickinson RFP#1708-11 Disaster Debris Clearance and Removal Services Timothy Zanor, Imaging Supervisor, IT Support Mr. Zanor brings 16 years of experience to Ceres of direct and remote computer support administration with extensive experience in multi-workstation and server configurations. Mr.Zanor is responsible for Ceres' electronic document library, image scanning and maintenance of electronic document retention guidelines. He is proficient in software including Maxwell Systems, Citrix, RMS/QCS, SQL Servers, VOiP Systems, Blackberry Servers and Exchange Servers. PROFESSIONAL EXPERIENCE • Mississippi Tornado 2014 providing network administration, technical support, imaging and systems maintenance support to tornado recovery and clean up efforts in Mississippi. • Alabama Tornadoes 2014 providing network administration, technical support, imaging and systems maintenance support to tornado recovery efforts in Alabama. • Winter Storm Pax 2014 providing network administration,technical support, imaging and systems maintenance support to disaster response contract in Georgia and North Carolina. • Hurricane Isaac 2012 providing network administration, technical support, imaging and systems maintenance support to hurricane recovery contracts in Louisiana. • Winter Storm Alfred 2011 providing network administration, technical support, imaging and systems maintenance support to winter storm recovery projects in Connecticut. • North Dakota Flood Recovery 2011 providing network administration, technical support, imaging and systems maintenance support to flood recovery operations. • Hurricane Irene 2011 providing network administration, technical support, imaging and systems maintenance support to hurricane recovery operations in Virginia and North Carolina. • Alabama Tornadoes April 2011, Network administrative, imaging and systems maintenance support to debris clean up in nine Alabama locations which included trimming, loading,and hauling of debris. Also administrated data management and tabulation for Jefferson County and the City of Jasper. • Haiti Earthquake 2010 - present, providing network administration, technical support, imaging and systems maintenance support to earthquake recovery operations in Port-au-Prince, Haiti. • Ice Storm 2009, Network administrative, imaging and systems maintenance support to emergency debris clean up after Winter ice storm which included trimming, loading, and hauling of vegetative debris for county rights-of-ways in Kentucky • Hurricane Ike 2008, System and electronic resources administration and operations support to county and city debris removal and disposal in Texas • Hurricane Gustav 2008, Procurement, installation and configuring of network servers and workstations in support of field operations for emergency debris removal and disposal of over 1.9 million cubic yards of debris in Louisiana; Imaging support for debris tickets; Creation of wide area network (WAN) for secure TDSR sites and field offices; Maintenance management of network systems and electronic resources • Hurricane Dolly 2008, Network administration and system maintenance support to debris removal, processing and disposal operations from county rights-of-ways in Texas • Iowa Flood 2008,System support including network and internet access security to field operations for debris removal and disposal which also included white goods, C& D, and household hazardous waste removal and disposal in Iowa • Flood Control, Rio Puerto Nuevo, Rio Fajardo 2007, Procurement, configuration, and IT support for Floodway Control (USACE) project in Puerto Rico • U.S.Army,Aviation Battalion 1 S'Platoon Utility and Battalion Commanders Helicopter Crew Chief, Aviation Life Support Officer, and NBC Officer responsible for nuclear, biological, and chemical warfare prevention. EDUCATION/CERTIFICATIONS • Program Microcomputers Specialist, Century College • Bachelor's degree, Information Technology, Colorado Technical University(in progress) • Network Operating Systems training: Novell2.x, 3.1x, 4, & 5; Microsoft SBS; and Microsoft LAN • LaserFiche Administrator, user ver. 8.0 training; LaserFiche Quick Fields ver. 7.0 training C ERES Tab 4 Qualifications s Staff Section 2 Key Personnel Resumes :. Page 4.2-31 ' City of Pearland Purchasing Department at w r(44. 281.652.1790 0 3519 Liberty Drive Fax 281.652.1738 i LANI Pearland,TX 77581 es T. Contractor Insurance Requirements & Agreement Requirements Contractors performing work on City property or public right-of-way for the City of Pearland shall provide the City a certificate of insurance or a copy of their insurance policy(s)evidencing the coverages and coverage provisions identified herein. Contractors shall provide the City evidence that all subcontractors performing work on the project have the same types and amounts of coverages as required herein or that the subcontractors are included under the contractor's policy. All insurance companies and coverages must be authorized by the Texas Department of Insurance to transact business in the State of Texas and must be acceptable to the City of Pearland. Listed below are the types and amounts of insurances required. The City reserves the right to amend or require additional types and amounts of coverages or provisions depending on the nature of the work. TYPE OF INSURANCE AMOUNT OF INSURANCE PROVISIONS 1. Workers' Compensation Statutory Limits City to be provided a waiver of Employers' Liability $100,000 per occurrence subrogation and 30 day notice of cancellation or material change in coverage. 2. Commercial General (Public) Personal Injury-$1,000,000 per City to be listed as Additional Liability to include coverage for: person; Property Damage- Insured on Contractor's policy a) Premises/Operations $1,000,000 per occurrence ; and provided 30 day notice of b) Products/Completed General Aggregate-$1,000,000 cancellation or material change in Operations coverage. c) Independent Contractors d) Personal Injury e) Contractual Liability 3. Business Auto Liability to include Combined Single Limit- City shall be provided 30 day coverage for: $1,000,000 notice of cancellation or material a) Owned/Leased vehicles change in coverage. b) Non-owned vehicles c) Hired vehicles Certificate of Insurance forms may be emailed to: Purchasing Department at ebids @pearlandtx.gov. Questions regarding required insurance should be directed to Bob Pearce, City of Pearland Purchasing Officer, at bpearce @pearlandtx.gov. This form must be signed and returned with your quotation. You are stating that you do have the required insurance and if selected to perform work for the City, will provide a certificate of insurance, and a copy of insurance policy with the above requirements to the City. A purchase order will not be issued without evidence of required insurance. Agreement I agree to provide the above described insurance coverages within 10 working days if selected to perform work for the City of Pearland. I also agree to provide the City evidence of insurance coverage on any and all subcontractors performing work on the project. Project/Bid# 0917-62 Company: Ceres Environmental Services, Inc. Printed Name: Ron Nutting, Chief Financial Officer A`°R°® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 8/31/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME:CONTACT AMEACT Kelly Preston Christensen Group Insurance HONE E,,,1. (952)653-1000 I AIC.No1: (952)653-1101 11100 Bren Road West AD DRESS:kpreston @christensengroup.com INSURER(S)AFFORDING COVERAGE NAIC# Minnetonka MN 55343 INSURERA:Old Republic General Insurance 24139 INSURED INSURER B: CERES ENVIRONMENTAL SERVICES, INC. INSURER C: 9945 Windfern Rd INSURER D: INSURER E: Houston TX 77064 INSURERF: COVERAGES CERTIFICATE NUMBER:17/18 - LIAB - TX - REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP TYPE OF INSURANCE LTR JUSR WVD POLICY NUMBER (MMIDDIYYYYI (MMIDDIYYYYI LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED 300,000 X COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $ A CLAIMS-MADE © OCCUR A5CG11261701 9/01/2017 9/01/2018 MED EXP(Any one person) $ 10,000 PERSONAL BADVINJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER:POLICY I PRODUCTS-COMP/OP AGG S 2,000,000 i l'28,, n LOG $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ 2,000,000 X ANY AUTO BODILY INJURY(Per person) $ A ALL OWNED SCHEDULED A5CA11261701 9/01/2017 9/01/2018 AUTOS AUTOS BODILY INJURY(Per accident) $ NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ A WORKERS COMPENSATION I TORY I M TS I 1W - AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE 1 I N/A E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? 9/01/2017 9/01/2018 A5CW11261701 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,If more space is required) The City of Pearland is shown as an additional insured regarding General Liability as required by written contract. Waiver of Subrogation applies to Workers Compensation. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Pearland Office of the City Secretary 3519 Liberty Drive AUTHORIZED REPRESENTATIVE Pearland, TX 77581 Tyler Simmons/KP :::7 ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. INS025(201005).01 The ACORD name and logo are registered marks of ACORD CONTRACT TO PROVIDE DISASTER DEBRIS MANAGEMENT SERVICES By and Between and CERES ENVIRONMENTAL SERVICES, INC. THIS CONTRACT is made and entered into on the dates hereinafter indicated, by and between the hereinafter referred to as "COUNTY", a poi. ical sub 'vision of the State of , and CERES ENVIRONMENTAL SERVICES, INC., her er red to as "CERES", a non- corporation authorized to do and doing b ss i e State of , represented herein by its ,duly authorized. WITNESSETH: WHEREAS, COUNTY requires a pre-plac- contrac or disaster debris collection, processing and disposal services; and WHEREAS, COUNTY prepared and issue = gal R- Glest for Proposal No. , requesting proposals from qualified firms to • ast• deb collection, processing and disposal services, hereinafter referred to as "the Request , op ich is attached hereto and incorporated herein by reference as Exhibit "A"; and WHEREAS „ :ES submitted a formal proposal in response to the Request to provide disaster debris collecti' processi : an` sposal services dated , hereinafter referred to as "the Propo ' .y o ich is attached hereto and incorporated herein by reference as Exhibit "B"; and WHEREAS, CERES submitted "Ceres' Price Proposal" in furtherance of its proposal to provide disaster debris collection for processing and disposal services dated hereinafter referred to as "Fee Schedule", a copy of which is attached hereto and incorporated herein by reference as Exhibit"C"; and WHEREAS, COUNTY and CERES are now desirous of entering into a final and binding contract for disaster debris collection, processing and disposal services in accordance with the contract documents annexed hereto and the terms and conditions outlined herein. Page 1 of 16 NOW THEREFORE, in consideration of the mutual covenants and agreements herein, COUNTY and CERES hereby agree as follows,to-wit: SECTION 1—GENERAL This Contract for disaster debris collection, processing and disposal services will commence upon signature of the . CERES will provide disaster debris collection, processing and disposal services to COUNTY in accordance with the terms and conditions stated herein, and those cont.',ed in the Request and Proposal (Exhibits A, B, and C). For purposes of this Contract,the order of precedence for inter. -ti• fill be a ollows: 1. This Contract to provide disaster debris co ection, proces sposal services; 2. The Request for Proposal ("Exhibit A") 3. The Proposal ("Exhibit B") 4. Fee Schedule ("Exhibit C") SECTION 2—SCOPE OF SERVICES COUNTY hereby engages CE' S to pre •e •ste ebris collection, processing and disposal services in accordance with the t- . o ion stated in Exhibit A. The Scope of Services specifically includes those ' - s listed " cop- Services ("Exhibit A"). This Contract is a pre- placement contract that ca -• by NTY in the event of an emergency or disaster-related event such as, but it limite.,t�•, a Jrrican- , tornados, and floods. The use of CERES's services under this Contract herefore be ■ an as-needed basis as requested by COUNTY. The Scope of Services may include r. • •e• ro public property; removal of debris from public streets and rights-of- way; processing and disp• of debris; preparing and maintaining documentation of all services performed including, • ``not limited to, time sheets, load tickets, materials used, invoices for rented equipment, etc. 0 I I Page 2 of 16 SECTION 3-MAXIMUM CONTRACT AMOUNT The Contract is based on Unit Pricing as set forth in CERES's Fee Schedule (dated which is attached hereto as "Exhibit C" and incorporated herein by reference. SECTION 4—CONTRACT PERIOD This is a three (3) year Contract commencing on the signature of the Chair of the Board of County Commissioners [per Section I. Background] with the option of two (2) one (1) year extensions, upon agreement by both parties under the same terms and conditions. W..o;,' under this Contract will only be performed in the event of a disaster and no funding will be ava. e for t' Contract until the time of the disaster. SECTION 5—OWNERSHIP OF DEBRIS Unless otherwise directed by COUNTY, titled or registered debris (such as vehicles or boats) will not be loaded and removed by CERES and such title i •r registered debris shall not become property of CERES. SECTION 6-AUDIT OF RECORDS The monitoring and aud' • CER' - ds shall be allowed to COUNTY's Finance Department and any other appropr . -ntities, or other third parties as designated by COUNTY. SECTION 7—INSURANCE AN k O ,l3► a MENTS The Insurance - • Bond Requir= -nts are to comply with the insurance and bond requirements stated in the original • - i•i, SECTION 8—TERN COUNTY may terminate this Contract for cause based on the non-compliance of CERES to meet the terms and/or conditions of the Contract; provided that COUNTY shall give CERES written "Notice of Non-Compliance" specifying CERES's non-compliance. If within ten (10) days of receipt of written "Notice of Non-Compliance" CERES shall not have corrected such non-compliance and thereafter proceeded diligently to complete such correction then COUNTY may, at its option, place CERES in default and the Contract shall terminate on the date specified in such notice. CERES may exercise any rights available to it under the State of 's law to terminate for cause upon the failure of Page 3 of 16 COUNTY to comply with the terms and conditions of this Contract; provided that CERES shall give COUNTY written notice specifying COUNTY's non-compliance. COUNTY may terminate the Contract at any time by giving thirty (30) day's written notice to CERES of such termination or negotiating with CERES an effective date. In the event of the termination of this Contract because of any of the above CERES shall be paid for Work performed in a satisfactory manner prior to CERES's receipt of writte• •otice of termination. SECTION 9—INDEPENDENT CONTRACTOR While in the performance of providing the services outlined or car ,,111 g out other obligations under this Contract, CERES shall be acting in the c acity of indep- - ntractor and not as an employee of COUNTY. COUNTY shall not be obligated t person, firm, orporation, or other entity of any obligation of CERES arising from the per 'mance of services er this Contract. Nothing contained in this Contract is intended to, or shall • onstru-•in any manner, as creating or establishing the relationship of employer/employee bet he • . CERES shall at all times remain an in• t c• .ctor with respect to the services to be performed under this Contract. •ers ds . agrees that COUNTY shall be exempt from payment of all Unemployment Comp- -tio , ' , retirement, life and/or medical insurance and ~ benefits, including Worke + p - isatio urance for any member, manager, employee, agent, servant, or volunteer of CERE , • independent contractor. SECTION 10— • RA EXEC •N AND AMENDMENT This . , toget „,r with Exhibit A, B and C represent the entire agreement between COUNTY and CERES . •d s seder all prior negotiations, representations or agreements, either written or oral. This Contract may be amended only by written instrument signed by both parties. SECTION 11—APPLICABLE LAW AND VENUE This Contract shall be consummated in the State of and shall be governed and construed in accordance with the laws of the State of . Venue shall be in the Circuit Court of of STATE of and by entering into this Contract, CERES expressly waives any objections it has or may have to jurisdiction and venue, regardless of CERES's residence or domicile. Page 4 of 16 SECTION 12—INDEMNIFICATION To the fullest extent permitted by law, CERES shall protect, defend, indemnify, save and hold harmless COUNTY, all COUNTY departments, agencies, boards and commissions its officers, agents, servants and employees including volunteers from and against any and all claims, demands, expense and liability arising out of liability or death to any person or the damage, loss or destruction of any property which may occur or in any way grow out of any act or omission of CERES, its agents, servants, and employees while performing any of the services contemplated under this Contract and any and all costs, expense or attorney's fees incurred by CERES as a result of any su• aims, demands and/or causes of action, except for those claims, demands, or causes of actio ing o the negligence of COUNTY, its agents and/or employees. CERES agrees to investigat- , respo, , to, provide defense for and defend any such claims, demands, or causes of action at its ex• .e and agrees to bear all other costs and expenses related thereto, even if prov be groundles , se or fraudulent. SECTION 13—NOTICES Any communications to be given here nd- Party to the other shall be deemed to be duly given if set forth in writing and persona • ere• sent by mail, registered or certified, postage prepaid with return receipt requested as follow Notices should be sent to CO owin address: Notices should be se • ' following address: . Laurie,Dire• of Administration ERE ' ` 1rNTAL SERVICES, INC. ofess .I al Parkway East Sarasota,F 240 Written noti - eunder delivered personally shall be deemed communicated as of actual receipt, mailed notices shall be deemed communicated five (5) days after deposit in the mail, postage prepaid, certified, in accordance with this Section. SECTION 14—SEVERABILITY The parties to this Contract understand and agree that the provisions herein, shall, between them, have the effect of law, but in reference to matters not provided herein, the Contract shall be II governed by the regulations of the United States and the laws of the State of . If any Page 5 of 16 provision of this Contract is held to be illegal, invalid, or unenforceable under present or future laws effective during the term of this Contract, such provision is fully severable, and this Contract must be construed and enforced as if such illegal, invalid, or unenforceable provisions never comprised a part of this Contract and the remaining provisions of this Contract remain in full force and effect and may not be affected by the illegal, invalid, or unenforceable provision or its severance from this Contract. SECTION 15—ASSIGNMENT This Contract may not be assigned or transferred at any time to - i perso m, corporation or other legal entity except with the express prior written approval of COU SECTION 16-DISCRIMINATION CLAUSE CERES agrees to abide by the requirements oft•- - o s applic : Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal •ortu Act , Federal Executive Order 11246, the Federal Rehabilitation Act of 197 as -nd- he Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX of the Educa en, is of 1972, the Age Act of 1975, and CERES agrees to abide by the requirements of the A wi Disabilities Act of 990. CERES agrees to provide a work environment free to ent I h ss and not to discriminate in its employment practices, and will render services under this Co without regard to race, color, religion, sex, sexual orientation, national origin, veteran status, Nitical affiliation, or disabilities. Any act of discrimination committed by CERES, or failure to comply with these statutory obligations when applicable shall be grounds for ter- . u• of this Contract. SECTION 17 -•" ' P OF C RDS When appli' records, reports, documents, or other material related to this Contract and/or obtained or prepared by CERES in connection with the performance of the services contracted for herein shall become the property of COUNTY, and shall, upon request, be returned by CERES to COUNTY, at CERES's expense, at the termination or the expiration of this Contract. 1 j Page 6of16 0 SECTION 18-FEDERAL CLAUSES CERES agrees to the following miscellaneous terms and provisions for all federally funded and reimbursable contracts: A. Contracting with small and minority businesses, women's business ente -rises, and labor surplus area firms. (1) In accordance with 2 C.F.R. § 200.321, CERES shall take all necessa 'r -e steps .o assure that minority businesses,women's business enterprises,and labor surplus area ,. are us- ■ hen possible. (2)Affirmative steps for the prime contractor to take regardin contractors m nclude: (a) Placing qualified small and minority b- an m business enterprises on solicitation lists; (b) Assuring that small and minority• ;e: : ess- <;1 d women's business enterprises are solicited whenever they are potential sources; (c) Dividing total requirem- en e o - y feasible, into smaller tasks or quantities to permit maximum participatrN■ 1 - nd minority businesses, and women's business enterprises; (d) Establishing de - I - -s, where the requirement permits, which encourage participatio2. ! small . I4. ority :usinesses, and women's business enterprises; (e) Us'Ai': the se ' ..;._anok,d, sistance, as appropriate, of such organizations as the Small Business Admi r ,_ opt .nd A e inority Business Development Agency of the Department of Commerce. (3) Contractor shall sign the Statement of Compliance - Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus Area Firms. B. Debarment and Suspension: COUNTY and CERES are subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 3000 (Non- procurement Debarment and Suspension). (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such CERES is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § Page 7 of 16 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940)or disqualified (defined at 2 C.F.R. § 180.935). (2) CERES must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by CERES. If it is later determined that CERES did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to COUNTY, the Federal Government may pursue available remedies, including but not limited to suspension and/or d- ment. (4) CERES agrees to comply with the requirements of 2 C.F.R. pt e, sub!- C and 2 C.F.R. pt. 3000, sub-part C while this offer is valid and throughout the : `'•d ny con , act that may arise from this offer. The bidder or proposer further agrees to incl provis'- equiring such compliance in its lower tier covered transactions. C. Byrd Anti-Lobbying Amendment 31 U.S.C. § 1352(a AT a .e Contractors who bid for an award of $100,000 el ore sh file th uired certification. Each tier certifies to the tier above that it will not and •s no :eral appropriated funds to pay any person or organization for influencing or attempti- : infl e an officer or employee of any agency, a member of Congress, officer or employee of -• s, • • employee of a member of Congress in connection with obtaining any Fed- d ,•ntract, an" = any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lob:; : • n• -Fe.- al funds that takes place in connection with obtaining any Federal award. Such dis•II:- res orwarded from tier to tier, up to the recipient. Contractor shall sign the B 'wn___._obbyin:m--rtification for Contracts, Grants, Loans, and Cooperative Agreements form. D. DHS Seal, Lo: • r naI lags The contracto ..hal Alcij a D-•artment Homeland Security seal(s), logos, crests, or reproductions of flags or likene--- of DHS a, .=ncy officials without specific FEMA pre-approval. E. Compliance with ea era 'Law, Regulations, and Executive Orders This is contract financial assistance will be used to fund the contract only.The contractor will comply will all applicable federal law, regulations,executive orders, FEMA policies, procedures, and directives. F. No Obligation by Federal Government The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. Page 8 of 16 I G. Program Fraud and False or Fraudulent Statements or Related Acts CERES acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract. THE CONTRACTOR SHALL ABIDE BY THE FOLLOWING PROVISIONS IF THE BOXES ARE CHECKED. [X] Federally Assisted Construction Contract As required by 41 C.F.R. Part 60-1.4(b), during the performance of this contract the contractor agrees as follows: (1) The contractor will not discriminate against any employee or appl• t for - oyment because of race, color, religion, sex, or national origin. The contractor will take a action ensure that applicants are employed, and that employees are treated during employm with, regard to their race, color, religion, sex, or national origin. Such action shall • de, but not be •d to the following: Employment, upgrading, demotion, or transfer; recru' ••en recruitm advertising; layoff or termination; rates of pay or other forms of co • s. • a el for training, including apprenticeship. The contractor agrees to post • onspic s pla vailable to employees and applicants for employment, notices to be prov'•ed 'n. h the provisions of this nondiscrimination clause. (2)The contractor will, in all solicitat'•ns or ad is- -nts 3 employees placed by or on behalf of the contractor, state that all qualified . will eiv- •nsiderations for employment without regard to race, color, religion, sex,or nationa n. (3) The contractor will se labor '.n or representative of workers with which he has a collective bargaining agreem= or • act or understanding, a notice to be provided advising the said labor union •:;.` 1,3 ers' r- -ntatives of the contractor's commitments under this section 2 and shall post cor t of the noti 'n conspicuous places available to employees and applicants for employment. (4) The contractor will co oa with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulati. • relevant orders of the Secretary of Labor. (5) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government Page 9 of 16 contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (7)The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisi•, including sanctions for noncompliance: Provided, however,That in the event a contractor beco • nvolv- in, or is threatened with, litigation with a subcontractor or vendor as a result of such dire • by .dministering agency the contractor may request the United States to enter into such litigation . •test th- erests of the United States." [X] PROCUREMENT OF RECOVERED MATERIALS COUNTY and CERES must comply with section 600 the So Was • sal Act, as amended by the Resource Conservation and Recovery Act. The r- em- of Sectio 6002 include procuring only items designated in guidelines of the Envir•H -nta ction Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recover: eria acticable, consistent with maintaining a satisfactory level of competition, wh- e the pu a �;{o ice • he item exceeds $10,000 or the value of the quantity acquired during the , f >, .I 1r exceeded $10,000; procuring solid waste management services in a manner th., Ia -nergy and resource recovery; and establishing an affirmative procurement for • reme t of recovered materials identified in the EPA guidelines. (1) In the perfor an )Qf this act, the Contractor shall make maximum use of products containing recovered ma Is that are EP signated items unless the product cannot be acquired: (i) Competitiv- a tim ame providing for compliance with the contract performance schedule; (ii) Meeting contract •erfor, ce requirements; or (iii)At a reasonable • (2) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, http://www.epa.gov/cpg/. The list of EPA-designate items is available at http://www.epa.gov/cpg/products.htm." Page 10 of 16 [X] FEMA REQUIREMENTS (1)CHANGE OR MODIFICATION. To be eligible for FEMA assistance under a FEMA grant or cooperative agreement, the cost of a change, modification, change order, or constructive change must be allowable, allocable, within the scope of the grant or cooperative agreement, and reasonable for the completion of the project scope. Accordingly, the Contractor shall comply with the following: CHANGE IN THE WORK OR TERMS OF THE PROJECT DOCUMENTS (1) Without invalidating the contract, COUNTY reserves and shall Igme the •::t, from time to time to make such increases, decreases or other changes in the charai'ta?; ,ot±qua ntit;t s the work as may be considered necessary or desirable to complete fully and : 1:.ta• e project in a satisfactory manner in accordance with the scope of the FEMA grant or kkNZ•i5erative agreement. Any extra or additional Work within the scope of this Project must be omplished by means of appropriate Field Orders or Change Orders. (2) The Contract Administrator shall have the it to •rove and issue Field Orders setting forth written interpretations of the inten e • documents and ordering minor changes in work execution, providing the Field invo no change in the Contract Price or the Contract Time. (3) Changes in the quantity or ch. - . • ork within the scope of the Project which are not properly the subje . Field Or. : inc • g all changes resulting in changes in the Contract Price, or the Contra - I be . 'orized only by Change Orders approved in advance and issued in accordant- - -ions of COUNTY'S Procurement Code, as amended from time to t'• (2)ACCESS T• ECO• • (a) All contractors and the' ccessors, transferees, assignees, and subcontractors acknowledge and agree to comply " fir„F o• icable provisions governing Department and FEMA access to records, accounts, documents, information, facilities, and staff. See DRS Standard Terms and Conditions, v 3.0, if XXVI (2013). (b) The contractor agrees to provide COUNTY, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives, access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts,and transcriptions. (c) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. Page 11 of 16 (d)The contractor agrees to provide the FEMA Administrator or his authorized representative access to construction or other work sites pertaining to the work being completed under the contract. [X] CONTRACTS IN EXCESS OF $100,000.00 THAT INVOLVE THE EMPLOYMENT OF MECHANICS OR LABORERS Contract Work Hours and Safety Standards Act (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he o :v e is employed on such work to work in excess of forty hours in such workweek unle ' cuch laborer or mechanic receives compensation at a rate not less than one and one-hal 0_Wr=s the a '-c rate of pay for all hours worked in excess of forty hours in such workweek. (2) Violation; liability for unpaid wages; liquidated damages. In the eve't,0f .�i violation of the clause set forth in this section the contractor and any f_;tibcontractor resoronsible therefor shall be liable for the unpaid wages. In addition, su g. wain ac"oP:nd sub er' ractor shall be liable to the United States (in the case of work don nder y`� .ntra 1,1'.,;,: `e District of Columbia or a territory, to such District or to such territ•r,,,, for li• J•ated damages. Such liquidated damages shall be computed with respect to e.= ' div ., s sorer or mechanic, including watchmen and guards, employed in violation of the set s-te,, in this section, in the sum of$10 for each calendar day on which such individu.1 -qui ,-4 or permitted to work in excess of the standard workweek of fo with t p. sent of the overtime wages required by the clause set forth in this section. (3) Withholding for u -•-s an• idated damages. COUNTY shall upon its own action or upon written reques -• representative of the Department of Labor withhold or cause to •- , ithhel• any moneys payable on account of work performed by the contra, . or ubcontr. ' .r under any such contract or any other Federal contract with the same ime , c .ny other federally-assisted contract subject to the Contract Work Hours . 1, . ety Sta, ards Act, which is held by the same prime contractor, such sums as may be determin-d to,f- ecessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages'.n.'iquidated damages as provided in the clause set forth in this section. (4) Subcontracts. CERES or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs(1)through (4)of this section. Page 12 of 16 [X] CLEAN AIR ACT& FEDERAL WATER POLLUTION CONTROL ACT—CONTRACTS IN EXCESS OF$150,000.00 CLEAN AIR ACT (1) CERES agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended,42 U.S.C. § 7401 et seq. (2) CERES agrees to report each violation to COUNTY and understands and agrees that COUNTY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency (FEMA), and the appropriate Environmental Protection Agency Regional Office. (3) CERES agrees to include these requirements in each ` ;(� .ontr.c F exceeding $100,000 financed in whole or in part with Federal assistance provide. 'µ;,- _' MA. r.,:O'ERAL WATER POLLUTION CONTROL ACT (1) CERES agrees to comp with all appl a _,.L= dards, orders or regulations issued pursuant to the Federal Water Po • n Control Act, c_ amended, 33 U.S.C. 1251 et seq. (2) CERES agrees to report each violation OUNTY d unde ds and agrees that COUNTY, in turn, report each violation as re., ire• a e notification to the Federal Emergency Management Agency, and the appro•k,4 Env ental Protection Agency Regional Office. IN WITNESS WHEREOF,the parties h. e executz, th = .ntr. ` before the undersigned competent witnesses on the dates hereinafter WITNESSES: COUNTY OF By: Date: WITNESSES: CERES ENVIRONMENTAL SERVICES, INC. By: Tia Laurie—Director of Administration Date: APPROVED AS TO FORM: Office of the COUNTY Attorney Page 13 of 16 BYRD ANTI LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS To be submitted with each bid or offer exceeding$100,000.00 The undersigned certifies,to the best of his or her knowledge and belief,that: (1)No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan, the entering into of any cooperative agreement, and , xtension, continuation, renewal, amendment,or modification of any Federal contract,grant,lo. , . cooperative agreement. (2) If any funds other than Federal appropriated funds have been pal. • •e paid • any person for influencing or attempting to influence an officer or employee o' agenc : Member of Congress, an officer or employee of Congress, or an e ployee of a ..=a of Congress in connection with this Federal contract, grant, loan, or coo 've agreement, undersigned shall complete and submit Standard Form-LLL, "Disclos • Report bying," in accordance with its instructions. (3) The undersigned shall require that the lan. . - of . certifica ion be included in the award documents for all sub-awards at all tiers ud. .contracts, sub-grants, and contracts under grants, loans, and cooperative agreements tha' sub-recipients shall certify and disclose accordingly. This certification is a material re. '1• •• . fac' pon which reliance was placed when this transaction was made or entered into. • • i this certification is a prerequisite for making or entering into this transact',i • ., •osed b tion 352, title 31, U.S. Code. Any person who fails to file the required certificati• . b'e a civil penalty of not less than $10,000 and not more than$100,000 for each such The Contract. , certifies or affirms the truthfulness and accuracy of each stateme I of its 'o . d disclosure, if any. In addition, the Contractor understands and agrees that th- .ns o .S.C. §3801 et seq. apply to this certification and disclosure,if any. Signature of Contractor s Authorized Official Name and Title of Contractor's Authorized Official Date Page 14 of 16 STATEMENT OF COMPLIANCE - SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES,AND LABOR SURPLUS AREA FIRMS The undersigned CONTRACTOR hereby swears under penalty of perjury that CONTRACTOR took the following affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms were used when possible: (a) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (b) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (c) Dividing total requirements, when economically feasible, into smaller task or quantities to permit maximum participation by small and minority businesses, and women's busi enterprises; (d) Establishing delivery schedules, where the requirement permits, wh. n encour ge participation by small and minority businesses, and women's business enterprises; (e) Using the services and assistance, as appropriate, of such organization; s the ,fall Business Administration and the Minority Business Development Agency of the Department of H merce. Dated , 20_ Contractor By (Signature) By (Name and Title) STATE OF ) SS. COUNTY OF ) The foregoing rumen a wledged before me this day of , 2017, by who is personally known to me or who has produced as identification and w o did/di of take an oath. WITNESS my hand and official seal,this day of , 20 (NOTARY SEAL) (Signature) (Print Name) (Title) My commission expires: Page 15 of 16 < 4\/ Page 16 of 16 City of Pearland Texas Bid Information Contact Information Ship to Information Bid Owner Trish Erndt Buyer Address 3523 Liberty Drive Address Email temdt @pearlandtx.gov Phone (281)652-1767 Pearland,TX 77581 Fax (281)652-1707 Contact Contact Department Department Bid Number 0917-62 Addendum 4 Building Building Title Debris Management Services Floor/Room Floor/Room Bid Type Request for Proposal Telephone 281(652)1767 Telephone Issue Date 09/01/2017 Fax Fax Close Date 9/4/2017 05:00:00 PM(CT) Email ebids @pearlandtx.gov Email Supplier Information Supplier Notes Company Name Ceres Environmental Services, Inc. Contact Name Ron Nutting, Chief Financial Officer Address 9945 Windfern Road Houston. TX 77064 Telephone (800) 218-4424 Fax (866) 228- 5636 Email _Sla_wn.bl-4wn@ceresenv.com By submitting your response,you certify that you are authorized to represent and bind your company. Signature Date 09/04 /2017 Bid Notes The City of Pearland is soliciting Proposal(s)for Debris Management Services. Proposals shall be received no later than 5:00 p.m., CST, Monday, September 4,2017. Proposals received after the deadline stated herein will not be considered for the award of the contract, and shall be considered void and unacceptable. It shall be the Vendor's sole responsibility to assure delivery at the designated office by the designated time. Late submissions will not be opened and will be returned to the Vendor at the expense of the Vendor, or destroyed if requested. Bid Activities Bid Messages Bid Attachments The following attachments are associated with this opportunity and will need to be retrieved separately Filename Description Header Addendum 4.pdf Addendum 4 Header Addendum 3.pdf Addendum 3 Header Addendum 2.pdf Addendum 2 Header Addendum 1.pdf Addendum 1 Header 0917-62 RFP Debris Specifications Management Services-Final.pdf 0917-62 Addendum 4 - Page 1 of 4 Header 0917-62 City of Pearland Pricing Pricing Worksheet-Exhibit A-Updated Worksheet, Exhibit A- Updated.pdf Header 0917-62 City of Pearland Pricing Pricing Worksheet, Exhibit B Worksheet, Exhibit B.pdf Header Insurance Requirements.pdf Insurance Requirements Header Non-Collusion Statement Non-Collusion Statement Revised.pdf Header Contractor Questionnaire Contractor Questionnaire Revised.pdf Header CIQ-New 2017.pdf Conflict of Interest Questionnaire Header 0917-62-Debris Management- Document 00435,Certification 49 CFR, Part 29 Document 00435,Certification 49 CFR, Part 29.pdf Header 0917-62-Debris Management- Proposal Certification Form Proposal Certification Form.pdf Header 0917-62-SF-LLL, Disclosure of SF-LLL Disclosure of Lobbying Activities Lobbying Activities.pdf Header 0917-62- Certification for Certification for Contracts,Grants, Loans and Cooperative Agreements Contracts, Grants, Loans and Cooperative Agreements.pdf Header 0917-62 Vendor 5 Vendor 5 References References.pdf Bid Attachments Requested The following attachments are requested with this opportunity Bid Attributes Please review the following and respond where necessary # Name Note Response 1 Specification Acknowledgement Bidder has reviewed specifications and agrees that their Yes (Required) bid adheres fully. If not, bidder will need to provide written explanation of any exceptions. Valid Responses: [Please Select],Yes, No,explanation of exception is attached. 2 Insurance Requirement Acknowledgement I have read and agree to the City of Pearland's Contractor Yes (Required) Insurance Requirements&Agreement. 4 Conflict of Interest Questionnaire I am submitting a completed and signed copy of the Yes (Required) Conflict of Interest Questionnaire. 5 Non-Collusion Statement I am submitting a completed and signed copy of the Yes (Required) Non-Collusion Statement. 6 Contractor Questionnaire I am submitting a completed and signed copy of the I agree (Required) Contractor Questionnaire. 7 Vendor References I have attached my company's list of references, as I agree (Required) required. 0917-62 Addendum 4- Page 2 of 4 8 Cooperative Purchase Are these items on a cooperative purchasing No (Required) agreement/contract?If so,please state which agreement and the contract number. 9 Emergency Phone Numbers Please list the phone numbers that should be called if the (813) 333-8254 (Required) City of Pearland requires service after hours, on a Tia Laurie weekend, or on a holiday. Please also provide the contact name for each phone number given. 10 Performance and Payment Bond I certify that I will provide a Performance and Payment I agree (Required) Bond within one (1)day of Notice of Award. 11 Addendum 1 Acknowledgement Bidder has reviewed Addendum 1 and agrees that their I agree (Required) bid adheres fully. If not, bidder will need to provide written explanation of any exceptions. 12 Addendum 2 Acknowledgement Bidder has reviewed Addendum 2 and agrees that their I agree (Required) bid adheres fully. If not, bidder will need to provide written explanation of any exceptions. 13 Addendum 3 Acknowledgement Bidder has reviewed Addendum 3 and agrees that their Yes (Required) bid adheres fully. If not, bidder will need to provide written explanation of any exceptions. 14 Tipping Fees I agree that my company will be responsible for paying all I agree (Required) land-tipping fees at actual cost with no price mark-up. 15 Addendum 4 Acknowledgement Bidder has reviewed Addendum 4 and agrees that their Yes (Required) bid adheres fully. If not, bidder will need to provide written explanation of any exceptions. 0917-62 Addendum 4 - Page 3 of 4 Line Items 0917-62 Addendum 4 - Page 4 of 4 ( !EA,RLANI NON-COLLUSION STATEMENT "The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid." Ceres Environmental Services, Inc. Vendor 9945 Windfern Road, Houston, TX 77064 Address (800)218-4424 Phone Number (866)228-5646 Fax Number dawn.brown@ceresenv.com Email Address Bidder(Signature) Chief Financial O er Position with Company Signature of Company \ Official Authorizing This Bid `� ! Ron Nutting Company Official (Printed Name) Chief Financial Officer Official Position O� nrtH y0 I ti Contractor Questionnaire Yes No 1. Has the City of Pearland or other governmental entity incurred costs as a result of contested change order(s)from the undersigned company? 2. Has the City of Pearland or other governmental entity been involved in litigation relative to contract performance with the undersigned company? ✓ 3. Has the undersigned company failed to meet bid specifications or time limits on other contracts? l ✓ 4. Has the undersigned company abandoned a contract or refused to perform without legal cause after submitting a bid? ✓ 5. Has the undersigned company had bidding errors or omissions in two or more bid submissions within a thirty six(36) month period? U ✓ , 6. Has the undersigned company failed to perform or performed unsatisfactory on two or more contracts within a thirty six(36)month period? ✓ 7. Does the undersigned company have adequate equipment,personnel and expertise to complete the proposed contract? 8. Does the undersigned company have a record of safety violations in two or more contracts within a thirty six(36) month period? 9. Does the undersigned have a criminal offense as an incident to obtaining or attempting to obtain a public or private contractor subcontract,or in the performance of such a contract or subcontract within a ten(10)year period? __ ✓ 10. Has the undersigned company been convicted of a criminal offense within a ten(10)year period of embezzlement, theft,bribery,falsification or destruction of records,receiving stolen property or any other offense indicating a lack of business integrity or business honesty which might affect responsibility as a municipal contractor? ✓ 11. Has the undersigned company been convicted of state or federal antitrust statutes within a ten(10)year period arising out of submission of bids or proposals? • ✓ 12. Has the undersigned company been disbarred or had a similar proceeding by another governmental entity? If you answered"yes"to Items 1-6 or 8-12 or answered"no"to Item 7,please attach a full explanation to this questionnaire. Company Name: Ceres Environmental Services, Inc. Address: 9945 Windfern Road, Houston, TX 77064 Name: Ron Nutting Title: Chief Financial Officer (Please Print) Q 1 (Please Print) Ma El__ Signature: Date: t l CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176,Local Government Code, by a vendor who Dale Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1). Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. ?� Name of vendor who has a business relationship with local governmental entity. Not Applicable ?1 Check this box it you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) Name of local government officer about whom the information is being disclosed. Not Applicable Name of Officer Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income.other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes No Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. Not Applicable Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). Signature of vendor doing busi ith the governmental entity ate Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference,below are some of the sections cited on this form. Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to,that agency. Local Government Code§176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: *.. (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§176.006(a)and (a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection (a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 CONFLICT OF INTEREST QUESTIONNAIRE As of January 1, 2006, the Texas Local Government Code Chapter 176 requires all vendors and potential vendors who contract or seek to contract for the sale or purchase of property, goods, or services with any local government to complete and submit a Conflict of Interest Questionnaire. In filling out the questionnaire, the following are current City Council members and City employees who may either recommend or approve bid awards. City Council: Mayor Tom Reid Councilmember Tony Carbone Councilmember Derrick Reed Councilmember Gary Moore Councilmember Keith Ordeneaux Councilmember J. David Little Councilmember Trent Perez Councilmember Woody Owens City Staff: City Manager Clay Pearson Director of Finance Cynthia Pearson Assist. Director of Finance Rick Overgaard Purchasing Officer Bob Pearce THE CITY OF PEARLAND, TEXAS DOCUMENT 00435, REQUIRED BY ALL BIDDERS WHO WILL RECEIVE FEDERAL FUNDS IN PAYMENT OF PROCUREMENT. BIDDER'S CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION (49 CFR PART 29) The undersigned certifies, by submission of this proposal or acceptance of this contract, that neither Contractor nor its principals is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntary excluded from participation in this transaction by any Federal department or agency. Bidder agrees that by submitting this proposal that Bidder will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the Bidder or any lower tier participant is unable to certify to this statement, that participant shall attach an explanation to this document. Certification that the above information is true and complete to the best of my knowledge and belief. Ron Nutting,Chief Financial Officer (Printed or typed Name of Signatory)(Signature) \\ (Date) (Date) NOTE: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001 END OF DOCUMENT 00435-FAA THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED WITH PROPOSAL. PROPOSAL CERTIFICATION FORM DEBRIS MANAGEMENT SERVICES RFP#0917-62 CITY OF PEARLAND,TEXAS Having read and understood the instructions, terms, conditions and specifications,I submit the following and further certify that the undersigned Authorized Representative is duly authorized to bind the Company named below in a contract in response to the solicitation referenced above. 1 / bi ( Ceres Environmental Services, Inc. Witness - Company Name 9 1.--] r�y1 Date Authorized Representative Si Ron Nutting Printed Name Chief Financial Officer Title 9945 Windfern Road 3825 85th Avenue North Correspondence Address Remit Address Houston, TX 77064 Brooklyn Park. MN 55443 City,State, Zip Code City,State, Zip Code 41 - 181607E (800) 218-4424 Tax Identification Number (Tin/Fien/Ssn) Telephone Number (866) 228-5636 Fax Number dawn.brown(c�ceresenv.com Email address THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED WITH PROPOSAL DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046 (See reverse for public burden disclosure.) 1.Type of Federal Action: 2. Status of Federal Action: 3. Report Type: [ la. bid/offer/application I a. initial filing --1b. grant lb. initial award J b. material change c. cooperative agreement c. post-award For Material Change Only: d. loan year quarter e. loan guarantee date of last report f. loan insurance • 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name ❑Prime ❑Subawardee and Address of Prime: Tier , if known: Congressional District, if known: 4c Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, Ml): different from No. 10a) (last name, first name, Ml): Information requested through this form is authorized by title 31 U.S.C. section 1.1352. This disclosure of lobbying activities is a material representation of fact Signature: upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This Print Name: information will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and Title: not more than$100,000 for each such failure. Telephone No.: Date: Federal Use Only: Authorized for Local Reproduction Standard Form LLL(Rev.7-97) NOT APPLICABLE INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity,whether subawardee or prime Federal recipient,at the initiation or receipt of a covered Federal action,or a material change to a previous filing,pursuant to title 31 U.S.C.section 1352.The filing of a form is required for each payment or agreementto make payment to any lobbying entity for influencing or attempting to influence an officer or employeeof any agency,a Member of Congress,an officer or employee of Congress,or an employeeof a Member of Congress in connection with a covered Federal action.Completeall items that apply for both the initial filing and material change report.Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported,enter the year and quarter in which the change occurred.Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name,address,city,State and zip code of the reporting entity.Include Congressional District, if known.Check the appropriateclassification of the reporting entity that designates if it is,or expects to be,a prime or subaward recipient.Identify the tier of the subawardee,e.g.,the first subawardee of the prime is the 1st tier.Subawards include but are not limited to subcontracts,subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks"Subawardee,"then enter the full name,address, city, State and zip code of the prime Federal recipient. Include Congressional District,if known. 6. Enter the name of the Federal agency making the award or loan commitment.Include at least one organizationallevel below agency name,if known.For example,Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action(item 1). If known,enter the full Catalog of Federal Domestic Assistance (CFDA)number for grants,cooperative agreements,loans,and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal(RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency).Include prefixes,e.g.,"RFP-DE-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency,enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a)Enter the full name,address,city,State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b)Enter the full names of the individual(s)performing services,and include full address if different from 10(a).Enter Last Name,First Name,and Middle Initial(MI). 11. The certifying official shall sign and date the form,print his/her name,title,and telephone number. According to the Paperwork Reduction Act, as amended,no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response,including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to the Office of Management and Budget,Paperwork Reduction Project(0348-0046),Washington, DC 20503. Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,grant, loan,or cooperative agreement,the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying." in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signature of Contractor's Authorized Official Ron Nutting, Name and Title of Contractor's Authorized Official Chief Financial Officer "t \ Date ��0� Pt tee 9 v Etta&IQ TI X AS fs1 jsq REFERENCES Bidder must furnish, with this bid, a list of five (5) references from customers with a similar or larger operation as the City of Pearland. This document, or a similar version issued by your company, must be uploaded with your bid response. (1) Company Name: Beaufort County, SC Contact: James Minor, Public Works Phone Number: (843) 255-2735 Email Address: jminora..bcgov.net Dates of Contract: October 2016 -April 2017 Amount of Debris (CY): 1,556,080 CY (2) Company Name: City of Savannah, GA Contact: Molly Huhn, Purchasing Director Phone Number: (912) 651-6425 Email Address: mhuhn@savannahga.gov Dates of Contract: October 2016 -June 2017 Amount of Debris (CY): 450,398 CY (3) Company Name: City of Palm Beach Gardens, FL Contact: David Reyes, Director, Public Services and Emergency Management Phone Number: (561) 804-7015 Email Address: dreyes(c�pbgfl.com Ceres Environmental Services,Inc. Dates of Contract: November 2016 Amount of Debris (CY): 3,936 CY (4) Company Name: Oklahoma Environmental Management Authority (OEMA) Contact: David Griesel, General Manager (OEMA) Phone Number: (405) 822-1031 Email Address: dgriesel(a�oemaok.org Dates of Contract: December 2015 - March 2016 Amount of Debris (CY): 237,427 CY (5) Company Name: Columbia County, GA Contact: Suzie Hughes, EMA Specialist VI Phone Number: (706) 868-3303 Email Address: shughes @columbiacountyga.gov Dates of Contract: February - August 2014 Amount of Debris (CY): 648,444 CY Ceres Environmental Services, Inc. CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2017-256298 Ceres Environmental Services, Inc. Houston,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/01/2017 being filed. City of Pearland Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 0917-62 Debris Management Services 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary McIntyre, David Sarasota, FL United States X Preus, David Houston,TX United States X Johnson, Steve Brooklyn Park, MN United States X Nutting, Ron Brooklyn Park, MN United States X 5 Check only if there is NO Interested Party. El 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. —,,0',/-7", , TRICIA MARIE URBAN i Notary Public ,,t, State of Minnesota 12 . \�` F My Commission Expires z. January 31, 2018 - ------- Signature of authorized a nr of contracting business entity Ron Nutting, C of Financial Officer AFFIX NOTARY STAMP/SEAL ABOVE Sworn to and subscribed before me,by the said Ron Nutting ,this the 1St day of Sept. , 20 17 .to certify which,witness my hand and seal of office. I� + I� Art�v�L., I i 1 L( ti'r ialf,.. C7a-Jc te-jt, Signature of officer administering oath Printed name of officer administering oath Tide of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337 N -x 0 a) — 3 0 0 QJ D • ° 0 C W D �. ° o .� o Cn R (fl Cn R o o c o CD CO o q ° X rn w o m ° ZI i— • W n Q m 3 0 o v, c < 3 0 o c En• c E < c a N - -< `� rn N 0) 0 3 0 n o 0 3 ° m a () (D 0 < ° 3 3 Con (fl v p ° 3 3 2 °—.) 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