R2018-067 2018-04-09RESOLUTION NO. R2018-67
A Resolution of the City Council of the City of Pearland, Texas, authorizing the
City Manager or his designee to enter into a contract with Stantec Consulting
Services, Inc., in the amount of $1,898,743.00, for preliminary design services
associated with Surface Plant Package No. 3.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract by and between the City of Pearland and Stantec
Consulting Services, Inc., a copy of which is attached hereto as Exhibit "A" and made a part hereof
for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest a contract with Stantec Consulting Services, Inc. for design services
associated with Surface Plant Package No. 3.
PASSED, APPROVED and ADOPTED this the 9t" day of April, A.D.. 2018.
ATTEST:
UNG 'FING
Y SE RETAR
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
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Resolution No. R2018-67
Exhibit "A"
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into upon final execution by and between the City of Pearland
("CITY") and Stantec Consulting Services Inc. ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Surface Water Plant — Package 3 ("PROJECT"). (Project # WA 1605)
SECTION I - SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under the
same or similar circumstances:
A. The CONSULTANT shall perform Preliminary Engineering. See Exhibit A,
attached, for a detailed SCOPE OF WORK and PROJECT schedule. The
PROJECT schedule shall be submitted in digital and hard copy form in the
Microsoft Project for Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for termination
of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving
payment for services not performed or for hours not worked, mishandling or
untruthful reporting of money transactions, destruction of assets, embezzlement,
accepting materials of value from vendors, or consultants, and/or collecting
reimbursement of expenses made for the benefit of the CITY. The CONSULTANT
agrees that it will not, directly or indirectly; encourage a CITY employee to engage
in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product generated
by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon
request, shall become subject to the Open Records Laws of this State.
Design
1 of 7 D2. Revised 2018
F. The CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors
and omissions relating to the performance of any work by the CONSULTANT, its
agents, employees or subcontractors under this Agreement, as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3)
Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non -owned vehicles, with minimum limits of $1,000,000 for
injury or death of any one person, $1,000,000 for each occurrence, and
$1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. Certificates of Insurance and endorsements shall be furnished to
the CITY before work commences. Each insurance policy shall be endorsed to
state that coverage shall not be suspended, voided, canceled, and/or reduced in
coverage or in limits ("Change in Coverage") except with prior written consent of
the CITY and only after the CITY has been provided with written notice of such
Change in Coverage, such notice to be sent to the CITY either by hand delivery to
the City Manager or by certified mail, return receipt requested, and received by the
City no fewer than thirty (30) days prior to the effective date of such Change in
Coverage. Prior to commencing services under this CONTRACT, CONSULTANT
shall furnish CITY with Certificates of Insurance, or formal endorsements as
required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence
that policies providing the required coverage, conditions, and limits required by this
CONTRACT are in full force and effect.
Design 2 of 7 D2 Revised 2018
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every kind
for which CONSULTANT is legally liable, including all expenses of litigation,
court costs, and attorney's fees, for injury to or death of any person, for damage to
any property, or errors in design, any of which are caused by the negligent act or
omission of the CONSULTANT, his officers, employees, agents, or subcontractors
under this CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
SECTION II - PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end May 31, 2020.
SECTION III - CONSULTANT'S COMPENSATION
A. The total compensation for the services performed shall not exceed the total noted
in Section B.
B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT based
upon the following:
1. Basic Services (Lump Sum) $1,047,071.00
2. Additional Services shall require independent and specific authorization
and shall be billed as (Lump Sum):
3. Bid Phase Services (Hourly Not to Exceed)
4. Construction Phase Services (Hourly Not to Exceed)
5. Reimbursable Expenses (Not to Exceed)
6. Total:
$851.672.00
$1,898343.00
C. The CITY shall make payments to the CONSULTANT within thirty (30) days after
receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly
basis.
Design 3 of 7 D2 Revised 2018
SECTION IV - THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance
or approval of CONSULTANT'S work shall not relieve CONSULTANT'S
responsibility for errors or omissions of the CONSULTANT or its sub-
consultant(s) or in any way affect the CONSULTANT'S status as an independent
contractor of the CITY.
SECTION V - TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason --
with or without cause -- by delivering written notice to CONSULTANT personally
or by certified mail at 580 Westlake Park Blvd, Suite 1000, Houston, TX 77079-
2662. Immediately after receiving such written notice, the CONSULTANT shall
discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15th day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty (60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum, the portion of such sum payable shall be proportionate
to the percentage of services completed by the CONSULTANT based upon the
scope of work.
Design 4 of 7 D2 Revised 2018
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria County,
Texas. The laws of the State of Texas shall govern the terms of this CONTRACT.
The prevailing party in the action shall be entitled to recover its actual damages
with interest, attorney's fees, costs and expenses incurred in connection with the
dispute and/or action. CONSULTANT and CITY desire an expeditious means to
resolve any disputes that may arise between under this CONTRACT. To
accomplish this, the parties agree to mediation as follows: If a dispute arises out of
or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be
settled through negotiation, then the parties agree first to try in good faith, and
before pursuing any legal remedies, to settle the dispute by mediation of a third
party who will be selected by agreement of the parties.
SECTION VI — ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and
supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII — COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT,
and that he has not paid or agreed to pay any company or person, other than a bona fide employee,
any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon
or resulting from the award or making of the CONTRACT. For breach or violation of this clause,
the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from
the CONTRACT price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage brokerage fee, gift, or contingent fee that has been paid.
Design 5 of 7 D2 Revised 2018
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
OF P : AAND, TEXAS
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DATE
April 4, 2018
CONSULTANT DATE
Design 6 of 7 D2 Revised 2018
House Bill 89 Verification
1, ca\i a _ l t VYY-w _ (Person name), the undersigned
representative (hereafter referred to as "Representative') of Sian-ke+
Y1 g cv\CPS Iv1C _ (company or
business name, hereafter referred to as "Business Entity"), being an adult over the age
of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby
depose and affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business
Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City of
Pearland; and
3. That Representative understands that the term ''boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business
activities with, or otherwise taking any action that is intended to penalize, inflict economic
harm on, or limit commercial relations specifically with Israel, or with a person or entity
doing business in Israel or in an Israeli -controlled territory, but does not include an action
made for ordinary business purposes.
&Art -4 11 411-0'
SIGNATURE OF REPRESENTATIVE
SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this
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day of IAp�k1 , 20 l9 .
Design
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Notary Public
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SHEELAH JANAE TAYLOR
*-.fsti..Notary Public, State of Texas
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7 of 7 D2 Revised 2018
Stantec
March 28, 2018
Skipper Jones
Assistant Director of Capital Projects
City of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Stantec Consulting Services Inc.
580 Westlake Park Boulevard Suite 1000, Houston TX 77079 - 2662
Re: Phase I Services for the Surface Water Treatment Plant Package #3 Project
Dear Mr. Jones:
Stantec Consulting Services, Inc. (SCSI) is pleased to submit the enclosed proposal for the subject Project. Our proposal
includes a Scope of Work and Fee for completion of the following requested services:
Please find the attached Scope of Services which provides the detailed description of professional services for Phase 1 -
Preliminary Engineering for the City of Pearland's surface water treatment plant Package 3.
Based on the attached scope of services, we propose to complete the work in the amount of $1,898,743 as shown in the task
breakdown below. Also, please find the attached level of effort tabulation and the anticipated completion schedule.
Basic Services
Additional Services
Total Fee
$ 1,047,071.00
$ 851,672.00
$ 1,898,743.00
Basic Services includes Tasks 1 through 7 and will be completed on a lump sum basis, and invoiced based on the percent
complete of each task. Additional Services included in Task 8 will be provided on an as needed and authorized by the City.
We will begin this work immediately upon receipt of a written Notice to Proceed and appreciate the opportunity to serve the
City of Pearland. If you have any questions or require additional information, please feel free to contact me at 713.403.1609.
Sincerely,
6a,k,,,
David Irvine
Vice President
Encl.: Surface Water Treatment Plant Package #3 Scope of Services and Fee Proposal
CC: Andrea Brinkley (Public Works), Robert Upton (Engineering), Eric Wilson (Public Works), and John Keane (SCSI)
Design with community in mind
Surface Water Plant Package 3
Scope of Services
March 28, 2018
Attachment "A"
Scope of Services
For
Surface Water Plant Package No. 3
PROJECT SUMMARY
The following scope of work describes the phases of work and associated project tasks
to be performed and completed by the CONSULTANT for Phase 1 - Preliminary
Engineering Services associated with the new Pearland Surface Water Treatment Plant
(SWTP) Package 3. The work is separated into the following three phases. Only Phases 1
is included in this authorization:
PHASE 1 - PRELIMINARY ENGINEERING SERVICES
PHASE 2 - DESIGN SERVICES
PHASE 3 - CONSTRUCTION AND START-UP SUPPORT SERVICES
The City of Pearland (CITY) is proposing to construct a new Surface Water Plant (Plant),
intake, finished water storage and pumping, and transmission line which will be designed
under three packages. This Scope of Services is directed towards Package 3 (Project),
and includes Ground Water Storage Tanks, a Potable Water Pumping Station /
administrative building, site security, and approximately 60,000 linear feet of potable
water distribution and supply line, and approximately 6,000 linear feet of sanitary sewer
force main to serve the new surface water plant. The following is a summary of the
proposed facilities:
Pump Station & Ground Water Storage Tanks
1. A Pump Station (capacity to be determined by Master Plan update, by others)
including pumps, motors, piping and valves with electrical equipment room,
pump mechanical room, reception area, visitors center, restrooms, control room,
and other rooms as reasonably required by the CITY in one common, multi-
purpose structure.
2. Pump station building shall have Heating, Ventilation and Air Conditioning (HVAC),
architectural, structural, civil, mechanical, electrical and plumbing (MEP). To be
coordinated with I&C and SCADA design completed by Package 2 (CDM).
3. Ground Storage Tanks (capacity, as determined by Master Plan update to be
completed by the CITY's owner's representative (Ardurra)) size, and type to be
verified under the scope of this Project.
4. Location of chemical disinfection injection points and coordination with finished
water quality modeling (by others).
5. Site piping including control and isolation valves, meters, and other
appurtenances.
6. Power distributions facilities including duct banks and feed into the pump station
electrical room, pump motor switchgear, and motor starters/variable frequency
Page 1 of 32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
drives. Coordination of connection to electric service Provider feeds as
determined in Package 2.
7. Site improvements related to the public area of the high service pump station,
ground storage tanks and multipurpose areas integral to the high service pump
station, including front entrance gate, visitor parking, entrance road, site grading,
landscaping and irrigation, site fencing and electronic security, for the public area
of the project, wastewater and water utility connections, dry utilities, site lighting,
and facility signage.
8. Unified Architectural design criteria for the pump station and treatment plant site.
Potable Water Distribution, Supply Line, and Sanitary Sewer Force Main
1. Transmission main and various water lines to the take points outlined by the Water
Masterplan (performed by others).
a. Segment 1: From the Surface Water Plant (SWP) to a connection point at
Masters Rd.
b. Segment 2: From the SWP along Airline Rd to a take point just south of
Broadway St.
c. Segment 3: From Segment 2 at the intersection of Airline Rd and Dallas
(County Rd 48) to Kirby Rd. and then north to a take point just south of
Carson Ave.
d. Segment 4: From Segment 2 at the intersection of Airline Rd and Dallas
(County Rd 48) west to Almeda (FM 521) and then north along Almeda (FM
521) to a take point at Broadway St.
2. Sanitary sewer force main to service the pump station and treatment facility to a
location as specified by Package 2.
Page 2 of 32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
PURPOSE AND ORGANIZATION OF THIS DOCUMENT
This project will be executed in three phases. Phase 1, Preliminary Engineering Services
and Additional Service, is included herein. Phase 2 will include services for Final Design
and Bid/Award. Phase 3 will include Construction Phase, and Startup/Commissioning
Support Services. Phase 2 and 3 are not included in this scope. Upon the completion of
Phase 1, a scope, schedule, and fee estimate for Phase 2 services will be provided for
negotiation and future approval by the CITY. The Phase 1 tasks are summarized below in
Table 1.
Table 1 - Summary of Phase 1 Tasks
WBS
Description
11000
TASK 1: Project Management, Meetings, and Scheduling
12000
TASK 2: Not Used
13000
TASK 3: Pump Station and Tanks Preliminary Design
14000
TASK 4: Waterline Route Study and Concept Design
15000
TASK 5: Force Main Conceptual Design
16000
TASK 6: Permitting and Environmental Requirements
17000
TASK 7: Preliminary Engineering Report
18000
TASK 8: Additional Services
Page 3 of 32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
DOCUMENT VERSION CONTROL AND REVISIONS
This SOW document will be maintained throughout the duration of the contract, and will
be modified to reflect changes authorized through contract amendments. Each
modification will apply a track -changes mode to identify deletions (strikethrough) or
additions (underline) in comparison to the previously authorized version. Table 2
summarizes SOW versions and dates, and indicates the current version.
Table 2 - Document Version Control
SOW
Date
Purpose
Version
0.1
02/21/2018
Draft Phase I Scope of Services for Owners Rep. Review
0.2
03/05/2018
Draft Phase I Scope of Services for CITY Review
1.0
03/27/2018
Final Phase I Scope of Services for CITY Approval
PROJECT SCHEDULE
CONSULTANT is available to start upon CITY approval of this proposal, and issuing of a
notice to proceed and contract documents to perform the work. A milestone schedule
is attached herein. A baseline project schedule will be created and updated on a regular
basis throughout the PROJECT.
PHASE I - SCOPE OF SERVICES
The CONSULTANT shall develop a series of technical memoranda (TM) as described in
Table 1 to address the significant design elements for the Phase I - The Preliminary
Engineering Report. Each TM shall take into consideration outcomes and conclusions of
the other TMs.
The draft technical memoranda developed as part of each task will be finalized based
on comments received from CITY and Owners Representative and then compiled and
reissued as the Preliminary Engineering Report. Based on comments received on the
Preliminary Engineering Report, a final version of the Preliminary Engineering Report will
then be compiled and provided to the CITY.
Page 4 of 32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
Table 1 - Project Deliverables
Notice to Proceed
4/23/2018
Task 3 - Pump Station & Tanks Preliminary Design
TM 1: Pump Station and Ground Storage Tanks Design Criteria and Layout
6/11/2018
TM 2: Architectural Requirements & Renderings
8/13/2018
TM 3: HVAC, Plumbing, and Building Automation Services
8/13/2018
TM 4: Electrical, Instrumentation, and Controls Requirements
8/13/2018
Task 4 - Waterline Conceptual Design and Route Study
TM 5: Water Transmission Route Study
8/20/2018
TM 6: Hydraulic Modelling
9/17/2018
TM 7: Water Quality Study
10/1/2018
TM 8: Pipeline Design Criteria
9/17/2018
Task 5 - Force Main Conceptual Design
TM 9: Force Main Conceptual Design
7/20/2018
Task 6 - Permitting and Environmental Requirements
TM 10: Permitting and Environmental Requirements
9/17/2018
Task 7 - Preliminary Engineering Report
Draft Preliminary Engineering Report
12/3/2018
Final Preliminary Engineering Report
12/18/2018
Task 8 - Additional Services
Deliverables will be provided as authorized and approved by the CITY
As Authorized
Page 5 of 32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
PROJECT CONVENTIONS
• All public notices and public meetings are assumed to be managed by the CITY
or Additional Services approved for CONSULTANT to lead.
• CITY comments will be consolidated and conflicting comments will be internally
resolved prior to submission to Stantec.
• Meetings may be held at the CITY's office or via Skype, as approved by the CITY
to meet the project schedule.
• Interim submittals will be posted on ProTrack (CITY) for printing by project team
members (i.e. hard copies will not be provided).
• CITY will attend a design review workshop session and provide CONSULTANT with
review comments within fifteen (15) business days of receipt of the draft submittal
package.
• GIS data is available and in sufficient detail to conduct a route study. A review of
the data will be undertaken, the result of which will be reported to the CITY.
Additional Survey data may be recommended and requested under Additional
Services to complete the route analysis and require ROW/Easement acquisitions.
• CITY shall assign a single point of contact to serve as the Project Manager.
• CITY will provide any existing survey, geotechnical, and other reports, data, and
studies to CONSULTANT. CONSULTANT is not responsible for the accuracy or
completeness of reports, data, or studies completed by others. CONSULTANT has
the right to rely upon previously completed documents as a basis for performance
of work. CONSULTANT will review information provided and inform the CITY if
inadequate for performing the work.
• Tasks 1 through 7 will be completed on a lump sum basis, and invoiced based on
the percent complete of each task. "Task 8 Additional Services" are to be
provided on an as needed basis.
• The CONSULTANT shall review and evaluate available background information,
and conduct interviews with CITY staff from Engineering and Operations to confirm
existing documentation and to develop a full understanding of the existing
operational/system limitations and the ultimate design requirements. Additional
data may be requested as the project proceeds. CITY shall use best effort to
provide all requested data within five (5) working days whenever possible.
Page 6 of 32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
Task 1 Pro)ect Management. Meetings. and Scheduling
This task includes project management, control systems and tools, and coordination
activities recommended to execute services to be provided. Activities include project
setup and planning, establishment and maintenance of project controls tools,
development of the project schedule, coordination of internal and CITY meetings, sub -
consultant management, review of project schedule and budget, invoicing, and CITY
communications. Project management activities also will involve coordination of the
production of deliverable work items, including:
1.1 Regular Project Reporting, Invoicing, and Scheduling
CONSULTANT will prepare monthly progress reports for the duration of the project (one
per month based on the project schedule) that will be used to monitor performance. The
report will be produced and updated, as reasonably required, and will include the
following information:
• Master PROJECT Schedule
• Key PROJECT Milestone Summary
• Look -ahead Schedule
• Regular Progress Report (monthly)
• Project Risk Summary
• Project Change Log
The report will be stored on the Project Collaboration Portal (SharePoint Site).
CONSULTANT will Track the progress of the Project and Prepare a Microsoft Project
schedule (Schedule) and provide updates including revisions to bring the Project back
on schedule if behind. The updated Schedule will be provided to the Owner at monthly
meetings during the Project.
CONSULTANT will prepare monthly invoices that reflect the services completed each
month that aligns with the information provided in the monthly reports. Invoices will
present information consistent with the reimbursement terms of the contract. The format
for invoices will be CONSULTANT'S selected format that complies with all finding agency
requirements.
1.2 Project Execution Plan
CONSULTANT will review the Program Project Execution Plan (PXP) (completed by
Ardurra) and develop a specific Package 3 PXP that will guide the project work. The PXP
will include a work breakdown structure (WBS) that will be used as the basis for the
development of the project schedule and identification of the critical path.
Communications protocols will be developed as part of the PXP and will identify key
communication pathways and serve to facilitate effective communications amongst key
team members and stakeholders.
Page 7 of 32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
The PXP will establish project management policies and procedures to guide the project
team through successful execution of project activities. The majority of the PXP input will
be developed as part of the PXP subtask. The PXP will include the following sections:
o Introduction
• Overview
• Project Description
• Purpose
o Project Charter
• Mission Need
• Project Objectives
• Risk Register
o Organization and Responsibilities
• The City of Pearland
• Stantec
• Sub consultants
o Project Baselines
• Statement of Work
• Progress and Cost Tracking Process - Project Milestones
• List of Deliverables
• Overall Project Schedule
• Budget and Cost Baseline - Work Breakdown Structure (WBS)
o Project Management Control and Reporting
• Project Reporting
• Public information/public communication procedures
• Communication Protocols
• Document Control Protocols
• Quality Process
• Project Controls Plan
• Contract Change Procedures
• Project Close Out Procedures
o Environmental Health and Safety Plan
The PXP will define time frames for CONSULTANT provision of materials in advance of
meetings with the CITY and meeting summaries. In general, unless otherwise noted in this
SOW or agreed upon by CONSULTANT and the CITY, meeting agenda and materials will
be provided by CONSULTANT to the CITY a minimum of 24 hours in advance of the
meeting, and CONSULTANT will provide meeting summaries within five (5) working days
of meetings.
The PXP will be provided to the CITY, and updated as needed throughout the life of the
project. The CONSULTANT will load and maintain the current PXP on the Project
Collaboration Portal site.
Page 8 of 32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
Deliverables:
• Draft Project Execution Plan and updates as reasonably required
1.3 Project Kick-off Meeting
CONSULTANT will conduct a project initiation meeting with CITY Staff within 10 working
days following notice to proceed. The purpose of the kick-off meeting will be to identify
success factors, obtain equipment and process preferences, identify previously studied
alignments, brainstorm potential design solutions, and establish a clear set of objectives
for the project based on CITY input and consultation with senior technical staff. In
addition, the Project Kick-off meeting will address the following items:
• WBS review
• Project deliverables
• Project schedule
• Project team member responsibilities and authorities
• Project management protocols
• Communications protocols
• Risk Management
• Initial Project Delivery Framework
• Project Working Groups composition, charters, and meeting schedules
• Initial technical tasks to be accomplished
• Guidelines to be applied during field activities
• Coordination needs between CONSULTANT and CITY
• Other topics identified by CONSULTANT or CITY
The CONSULTANT Project Manager will facilitate the Project Kick-off meeting.
CONSULTANT will prepare and distribute a meeting agenda and information 24 hours in
advance of the meeting and prepare a meeting summary. A project responsibility
assignment matrix (RAM) will be prepared that documents who is responsible and
authorized to make PROJECT decisions.
1.4 Project Meetings & Workshops
CONSULTANT will prepare supporting materials to provide additional background and
context to be discussed at monthly progress meetings, coordination meetings, and
workshops. CONSULTANT will prepare and distribute a meeting agenda and materials 24
hours in advance of each meeting, facilitate the meetings, and prepare meeting
summaries to be submitted to Protrack. The level of effort is as follows:
1. Project meetings as follows:
o Initial coordination meetings (up to 5) during the first 12 weeks to fast track
conceptual design.
o Monthly progress meetings with the CITY, provide meeting materials,
agenda, and meeting minutes with action log.
o Project progress/coordination conference calls between the monthly
meetings as reasonably required.
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o Monthly progress meetings to manage CONSULTANT's sub -consultants and
perform coordination and quality control reviews of sub -consultant
deliverables.
o Periodic Stakeholder meetings (up to 4) with project stakeholders including
Gulf Coast Water Authority, Texas Department of Transportation, Brazoria
County, Texas Water Development Board.
2. Project workshops as follows:
o Eight (8) Project workshop meetings to establish the CITY's design criteria
and preferences for project components. The following workshops are
anticipated:
• Pump Station Layout and Pump Selection
• Initial Architectural Criteria for Program
• Architectural Criteria Adoption for Program
• HVAC, Plumbing, and Building Automation Standardization
• Electrical, Instrumentation, and Controls Standardization
• Water Transmission Route Study Alternatives Definition
• Water Transmission Route Study Alternatives Evaluation
• PER Review Workshop
3. Develop and maintain a project risk register to be reviewed at monthly progress
meetings
Deliverables:
• Meeting notes within 5 business days of meeting
• Monthly project status reports including decision matrix summary to be tracked
and updated from meeting to meeting with each invoice
1.5 Quality Control and CITY Reviews
CONSULTANT shall perform intra -discipline, inter -discipline, and QA/QC team reviews at
each submittal milestone throughout the duration of the project. These reviews shall be
performed on plans, specification, calculations, reports, and technical memorandum
prior to CITY review. The CONSULTANT's QA/QC plan shall be provided in the PXP, and
results of the completed reviews and responses shall be provided to the CITY.
CONSULTANT shall work with the CITY Project Manager, and other designed CITY
personnel, to coordinate CITY review of final reports.
Deliverables:
• Comment response logs for CITY comments
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THIS PAGE IS INTENTIONALLY LEFT BLANK
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Task 3: Pump Station & Tanks Preliminary Design
3.1 TM 1: Pump Station and Ground Storage Tanks Layout
CONSULTANT shall complete the following tasks and summarize in a technical
memorandum:
3.1.1 Pump Station and Ground Storage Tanks Design and Hydraulics
a. Develop Preliminary System Curves.
b. Establish pump flows and head design conditions and preliminary pump options,
including pump size, pump type (horizontal or vertical, number of pumps, fixed
speed or VFD, and pump phasing), and pump motors. The evaluation will look at
pump capital and operating costs, including performance, maintenance costs,
parts availability, reliability, life cycle and CITY preferences).
c. Establish ground storage tank hydraulics, configurations, and mixing options.
Consider height to meet hydraulic and aesthetic requirements. Coordinate with
package 2 for disinfectant contact time needs.
d. Evaluate pump control valve and isolation valve options for type of valve,
actuator, and back-up power requirements.
e. Evaluate preliminary surge control options and control equipment.
f. Determine Instrumentation and Control and develop process and flow diagrams
(PFD).
g. Identify required appurtenances, based upon code requirements, maintenance,
and CITY preference.
3.1.2 Site Layout
a. Develop a Package 3 Site Layout of the pump station including ground storage
tanks, parking, energy efficient LED area lighting, access roads and other
appurtenances within the confines of the public access area of the site; tank
layout for constructability, maintenance, and serviceability; pump, electrical, and
control room layouts; bridge crane layout for access and serviceability; develop
security and fencing requirements. Develop preliminary layout of security and site
fencing.
b. Develop a Yard Piping Plan for Package 3 facilities (pump station and ground
storage tanks) including piping and valve layout options for ease of operations
and maintenance; site piping, valves, meters, and appurtenances layout;
material and equipment recommendations; Coordination of Chemical injection
locations within the ground storage tanks (GSTs) and the pump station with
Package 2.
c. Develop a Drainage Plan including site grading, site drainage, flood control, tank
overflow drainage within the public access areas of the site. Coordinate with
Package 2 for overall site drainage.
d. Develop a Horizontal Control and Grading Plan including layout of site roads,
parking and paving, including fire lanes to meet Fire Code requirements within the
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public access area of the site. Coordinate with Package 2 for overall site access,
paving, and grading.
e. Determine and incorporate site development regulatory requirements utilizing the
Unified Development Code (Chapter 4).
f. Determine physical security requirements.
g. Coordinate with and utilize system security requirements provided by Package 2
to determine locations for video surveillance and access control for the public
areas.
h. Recommend best practices for equipment and layout.
Consultant shall conduct a Pump Station Layout and Pump Selection workshop with the
CITY to establish pump station design criteria.
Deliverables:
• Pump Station and Ground Storage Tanks Design Criteria and Layout Technical
Memorandum
3.2 TM 2: Architectural Requirements & Renderings
CONSULTANT shall complete the following tasks and summarize in a technical
memorandum the following:
3.2.1 Initial Architectural Criteria for Program Workshop
Coordinate and conduct workshop with CITY and other consultants to develop
architectural criteria to be applied across required elements.
3.2.2 Architectural Exhibits, Renderings, and Drawings
Develop architectural Plans, elevations, sections, and finish schedule for an
administration/pump building, including:
a. Develop unified Architectural design criteria for the pump station and treatment
plant site.
b. Develop space relationship diagram exhibits using CITY standards and
preferences on material selections, appearance, maintenance and life cycle
cost. Evaluate options for improved daylighting while minimizing glare and other
architectural features.
c. Develop a preliminary landscape layout and narrative of the plant site including
perimeter fencing and access gates.
d. Develop a Preliminary Code Analysis / Zoning Research/ Narrative.
e. Develop 3D architectural renderings for interior and exterior public access areas
of the site that meet the requirements of the Uniform Development Committee for
use for Predevelopment Review Approval by the CITY.
f. Conduct a Workshop with CITY to present renderings and incorporate CITY's
recommendations. Workshop will be conducted using Stantec's VR technology.
g. Develop an Architectural Specifications Table of Contents
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h. Conduct Architectural Criteria Adoption for Program workshop with the CITY to
establish design criteria.
Consultant shall conduct an Initial Architectural Criteria for Program and a Architectural
Criteria Adoption for Program workshop with the CITY to establish architectural design
criteria.
Deliverables:
• Architectural Requirements & Renderings Technical Memorandum
3.3 TM 3 HVAC, Plumbing, and Building Automation Services
CONSULTANT shall complete the following tasks and summarize in a technical
memorandum the following:
3.3.1 Develop Preliminary Design Criteria and Calculations for the following:
a. Sanitary sewer, drainage, electrical, HVAC system, fire suppression, and natural
gas (if needed).
b. Develop criteria and preliminary calculations for heating and cooling the facility
accounting for building code requirements and the CITY Standards. Provide input
to the architectural criteria for exposed ductwork. Utilize modeling software to
establish cooling demands to facilitate HVAC equipment selection. Incorporate a
building automation system utilizing the CITY Standards.
3.3.2 Preliminary Exhibits and Drawings
a. Prepare preliminary space layouts, floor plans, and control schematics for the
pump station building HVAC & Plumbing equipment & fixtures.
b. Identify specifications for inclusion in the specification table of contents.
c. Preliminary Diagrams and Schematics, HVAC & automation control schematics,
Preliminary Schedules, HVAC equipment schedule, and Plumbing equipment &
fixture schedules
Consultant shall conduct an HVAC, Plumbing, and Building Automation Standardization
workshop with the CITY to establish pump station design criteria.
Deliverables:
• HVAC, Plumbing, and Building Automation Services Technical Memorandum
3.4 TM 4 Electrical, Instrumentation, and Control Requirements
CONSULTANT, in conjunction with the CITY's operations staff, shall develop Electrical,
Instrumentation, and Control design criteria for the site and summarize in a technical
memorandum the following:
3.4.1 Preliminary Calculations (Power & Site lighting)
a. Prepare preliminary power model and illumination calculations
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b. Estimate power loads based upon the Pump Selection and power loads of other
equipment to be provided to Package 2 consultant for power feed design. Power
drops, backup power, and electrical building to be designed by others
c. Evaluate power systems options. Evaluate starter types (across the line, soft starter,
variable frequency drives) and coordinate with other packages for consistency.
Develop one -line diagrams. The evaluation will review and analyze equipment
capital costs, performance, maintenance costs, availability of parts, reliability, and
CITY preferences.
3.4.2 Coordinate Integration Requirements
a. Coordinate Integration Requirements for the components associated with
Package 3 and the plant's proposed supervisory control and data acquisition
(SCADA) system being designed by others.
3.4.3 Preliminary Exhibits and Drawings
a. Development of control hierarchy and amount of monitoring and control at local
and remote levels.
b. Type and redundancy needs for analyzers and instrumentation as reasonably
required for operations and maintenance, and mandated by permit
requirements.
c. Prepare preliminary space layouts for site and building electrical equipment sizes
and locations.
d. Coordinate lighting and building automation with CITY's preference.
e. Prepare preliminary floor plans for the pump station building electrical equipment.
f. Prepare preliminary electrical, controls and security schematics.
Assumptions for Electrical, Instrumentation, and Controls:
1. Electrical equipment manufacture and type will be consistent between the three
packages.
2. Site and building lighting will be consistent between the three packages and will
utilize energy efficient LED lighting sources.
3. Site and building access control and intruder detection will be consistent between
the three packages and may include site perimeter.
4. The pump station capacity will be initially designed for 10 MGD flow with space for
30 MGD buildout, but will be controlled by pressure algorithms.
Consultant shall conduct an Electrical, Instrumentation, and Controls Standardization
workshop with the CITY to establish pump station design criteria.
Deliverables:
• Electrical, Instrumentation, and Controls Requirements Technical Memorandum
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Task 4: Waterline Conceptual Design & Route Study
The CONSULTANT shall complete a route study for the waterline and documents findings,
conceptual design, and recommendations in a technical memorandum (TM). The
following activities are included in this Task.
4.1 TM 5: Water Transmission Route Study
Evaluate and establish routes for the proposed waterline. The study shall take into
consideration the outcomes and conclusions presented in Task 3.1.1: Pump Station and
Ground Storage Tanks Design and Hydraulics, Task 6: Permitting and Environmental
Requirements, and Task 8: Real Estate and Easement Acquisition Task.
4.1.1 Data Collection and Review
Collect and review existing data associated with the Project alignment survey, design
and easements. Review previous studies and reports and any other documents
associated with the Project. Perform field walks of potential alignments.
4.1.2 Route Study
The following alignments are the basis for the Route Study:
1. Segment 1: From the Surface Water Plant (SWP), the waterline exits the SWP at
Airline Rd and continues east along GCWA American Canal for approximately
28,100 LF to a connection point at Masters Rd.
2. Segment 2 extends from the SWP and continues north along Airline Rd for
approximately 8,100 LF to a take point just south of Broadway St.
3. Segment 3 will continue from Segment 2 at the intersection of Airline Rd and Dallas
(County Rd 48) and continue east to Kirby Rd for approximately 5,800 LF where the
water line turns north for approximately 900 LF to a take point just south of Carson
Ave.
4. Segment 4 will continue from Segment 2 at the intersection of Airline Rd and Dallas
(County Rd 48) and continue west for approximately 10,000 LF to Almeda (FM 521).
From Almeda (FM 521), the water line will turn north and continue along Almeda
(FM 521) for approximately 6,000 LF to a take point at Broadway St.
The route study will evaluate Segments 2, 3 and 4 at a desktop level to identify fatal flaws.
However, the segments are considered to be set within the defined corridor and
alternate routes will not be considered.
The route study will evaluate various routes for Segment 1 at a desktop level and conduct
a Waterline Transmission Route Study Alternatives Definition workshop with the CITY to
establish up to two (2) alternatives in addition to the described corridor for further
investigation.
The selected Segment 1 alternatives will be further evaluated based on the available
data and developed selection criteria including, constructability, cost, traffic/community
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impacts, environmental impacts, right of way needs, obstructions, and serviceability. The
following items will be considered in the evaluation:
1. Potential design complications (utility conflicts, traffic impacts, public impacts,
existing wetlands, pipe material, crossing requirements, O&M issues)
2. Easement/parcel analysis (Task 8)
3. Permitting/coordination issues (Task 6 and 8)
4. Environmental clearances (Task 6 and 8)
5. Coordination with Stakeholders to identify requirements and review feasibility of
line locations within the following jurisdiction:
a. City of Pearland Staff & Owner's Representative
b. Gulf Coast Water Authority
c. Brazoria County
d. Texas Department of Transportation
e. Franchise Utilities
6. Develop ROW restriction and preliminary boundary conditions along proposed
Alignment
a. Prepare list of properties requiring easements and an estimate of
easements costs.
Consultant shall conduct a Transmission Route Study Alternatives Evaluation workshop
with the CITY to evaluate waterline routes and establish recommended alignments for
the preliminary design.
Deliverables:
• Water Transmission Route Study Technical Memorandum
4.1.3 TM 6: Hydraulic Analysis and Modeling
Collect and review existing data associated with the Project alignment survey, design
and easements. Review previous studies and reports and any other documents
associated with the Project.
1. Coordinate with Owner's Representative to review water masterplan update.
Masterplan demand projections will be used as the basis for hydraulic calculations
performed.
2. Provide proposed improvement information to Owner's Representative to
update/finalize water system Hydraulic Model.
3. Perform Hydraulic steady state and transient calculations/model for Pumps, GSTs,
and Transmission lines for ultimate and interim demands.
4. Size and Phase GSTs, Pumps & Transmission Lines.
5. Coordinate with Other Consultants on GST's and Pumps to improve efficiencies
and operations.
6. Obtain and review existing studies and reports. Attend meetings with CITY to
identify goals, objectives, constraints, and other issues that may impact the system
operation and design. Coordinate with CITY to estimate operating flows and
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pressures and operating protocol for the Pump Station, Ground Storage Tanks and
line work.
7. Based upon data provided, calculate pumping demands (minimum, average,
and maximum) over the design period at each delivery point.
8. Evaluate and develop operating protocols for associated delivery points.
Evaluation shall include pumping rates, power consumption, storage
requirements, ease of operations, and regulatory requirements. In coordination
with Package 2 for secondary and final treatment requirements.
9. Coordinate with Owner's Representative for updating hydraulic model of system
to assist in evaluation of hydraulics, power costs, and storage requirements.
Deliverables:
• Hydraulic Modeling Technical Memorandum
4.2 TM 7: Water Quality Study
CONSULTANT shall complete the following tasks and summarize in a technical
memorandum the following:
1. Coordinate with CITY and Other Consultants to review water quality data,
treatment outcomes, and proposed blended water profile. System water quality
analysis and design is by others.
2. Evaluate storage tank mixing and water quality control requirements, including
active and passive systems.
3. Evaluate alternate chemical injection locations, sampling points and online
analyzers with capabilities to trim chlorine on real-time basis, and space to
incorporate future passivating chemical (e.g., caustic, orthophosphate).
4. Document requirements for appurtenances for water quality control and
monitoring.
5. Develop Instrumentation and Control and process flow diagrams (PFD).
Deliverables:
• Water Quality Technical Memorandum
4.3 TM 8: Pipeline Design Criteria
CONSULTANT will evaluate pipe materials to establish pipeline design criteria,
CONSULTANT shall complete the following tasks and summarize in a technical
memorandum the following:
Evaluation criteria will consist of:
• Diameter (Evaluation may result in different materials for large or small diameter
pipe)
• Cost
• Corrosion resistance and active/passive corrosion protection system, if needed
• Production availability
• Compatibility with existing installations and operation selected
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• Compatibility with trenchless installation (if reasonably necessary)
• Material
Appurtenances to be evaluated consist of:
• In-line valves and spacing
Access manways and spacing (if reasonably necessary)
• Air valves
• Blow -offs
• Vaults and manholes
• Cathodic protection
• Trench zone backfill
• Thrust restraint
• Fire hydrants
CITY standards or CONSULTANT standards will be used wherever possible.
Recommendations made under this phase may be further refined under future design
phases. The CONSULTANT will meet with the CITY once to evaluate, rank the alternatives
and select alternatives for implementation. Documentation of the selections will be
compiled and submitted in a draft Technical Memorandum.
Deliverables:
• Pipeline Design Criteria Technical Memorandum
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Task 5 Force Main Conceptual Design
The CONSULTANT shall complete a route study for the force main from the onsite
domestic lift station and document the findings, conceptual design, and
recommendations in a technical memorandum (TM). The following activities are
included in this Task.
5.1 TM 9: Force Main Conceptual Design
CONSULTANT shall evaluate up to two alignments for the proposed force main. The study
shall take into consideration the outcomes and conclusions presented in Task 4: Waterline
Conceptual Design and Route Study, Task 6: Permitting and Funding Requirements, and
Task 8.3: Real Estate and Easement Acquisition Task.
5.1.1 Data Collection and Review
Collect and review existing data associated with the Project alignment survey, design
and easements.
5.1.2 Verify Alignment
CONSULTANT shall verify the following alignment of the force main from the SWP to the
north along Airline Rd for approximately 6,000 LF to a discharge point at an existing
manhole, south of Broadway St. The CONSULANT will verify the following:
1. Easement/parcel analysis
2. Permitting/coordination issues (Task 6)
3. Coordination with Stakeholders to identify requirements and review feasibility of
line locations within the following jurisdiction:
a. City of Pearland Staff & Owner's Representative
b. Gulf Coast Water Authority
c. Brazoria County
d. Texas Department of Transportation
e. Franchise Utilities
4. Develop ROW restriction and preliminary boundary conditions along proposed
Alignment
Deliverables:
• Force Main Conceptual Design Technical Memorandum
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Task 6 Permitting and Environmental Requirements
This task is to conduct a desktop level study to identify permitting and environmental
needs for the project based on selected routes. Additional permitting and environmental
support will be compensated as part of Task 8.
6.1 TM 10: Permitting and Environmental Requirements
CONSULTANT shall conduct a desktop level study to identify permits and fees required for
the project.
Conduct a desktop level study of the following site factors and other factors as
appropriate based on available public information to determine if further environmental
assessment (phase 1 and/or phase 2) is needed:
1. Environmental factors based on readily available public data.
2. Jurisdictional waters and wetlands.
3. Threatened and endangered species occurrence, soluble soils, and critical
habitat.
4. Hazardous or contaminated sites based on readily available public data.
5. Archeological and historical sites based on readily available public data.
6. Finding to be incorporated into ROW and Route Studies.
Deliverables:
• Permitting and Environmental Requirements Technical Memorandum
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Task 7: Preliminary Engineering Report (PER)
The CONSULTANT shall develop a Preliminary Engineering Report (PER) for approval,
revised as reasonably required, from a consolidated set of review comments from the
CITY. The PER will address the following items:
7.1 Development of DRAFT Preliminary Engineering Report
CONSULTANT shall develop preliminary design criteria for the analysis of the pump station
and pipeline based on the individual Technical Memorandums prepared. If needed to
expedite a portion of the Project, the PER will be split into a PER for the water transmission
and another for the pump station. The work will culminate in the preparation of the
Project Preliminary Engineering Report, which will contain the following information:
• Introduction
• Executive Summary
• Pump Station and Ground Storage Tanks Layout
• Architectural Requirements & Renderings
• HVAC, Plumbing, and Building Automation Services
• Electrical, Instrumentation, and Controls Requirements
• Water Transmission Route Study
• Hydraulic Modeling
• Water Quality Study
• Pipeline Design Criteria
• Force Main Conceptual Design
• Permitting Requirements
• Texas Water Development Board (TWDB) Funding Assistance
• Basis of Design
• Preliminary 30% Design Drawings
• List of Final Design Specifications
• 30% Level Opinion of Probable Construction Cost
• Preliminary Project Construction Schedule
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7.1.1 Basis of Design and Preliminary Design Drawings (included in PER)
The CONSULTANT shall develop a Basis of Design as a collection of design elements which
will be updated at each milestone in future phases of the design. The Basis of Design will
address the following items:
• Equipment sizing and location
• Pump, motor, and tank sizing
• Pipe design materials and sizing
• Mechanical, Electrical, Instrumentation and Controls, Architectural,
Landscaping, Civil, Hydraulics, HVAC, and Corrosion design criteria
Develop preliminary design drawings, including the following disciplines and their
respective level of completion:
a. Process Instrumentation Diagrams (PIDs) to 30%
b. Process Mechanical to 30%
c. Site Civil, including site, yard piping, grading, and paving plans, to 30%
d. Structural 10%
e. Electrical to 10%
f. Architectural to 30%
g. HVAC/Plumbing to 10%
h. Water Transmission plan and profiles and details to 30%
i. Force Mains plan and profiles and details to 30%
Deliverables:
• Basis of Design (to be included in PER)
• 30% Design Drawings
7.1.2 Preliminary Design Opinion of Probable Construction Cost (OPCC)
CONSULTANT shall develop an engineer's OPCC for the recommended improvements
including scope and estimating contingency appropriate for the level of design. An
AACE International Class 4 cost estimate is assumed for this level of design.
The OPCC will be prepared in accordance with American Association of Cost
Engineering (AACE) International Standards. CONSULTANT's opinions, recommendations
and assessments are limited by a) the accuracy and completeness of information upon
which it may reasonably rely, b) schedule constraints or scope limitations, c) unknown or
variable site or other conditions, d) other factors beyond CONSULTANT's control. Any
estimates as to construction costs are limited by a lack of control over financial and/or
market conditions, including the future price of labor, materials, and prospective bidding
environments and procedures. CONSULTANT does not warrant or guarantee the
accuracy or completeness of its opinion of cost estimating Services to the extent
impacted by these limitations.
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7.1.3 Preliminary Construction Schedule
CONSULTANT will coordinate with the CITY and Owner's Representative to develop a
preliminary construction schedule.
7.1.4 Draft PER Review Workshop
CITY will attend a one day PER review workshop session conducted by CONSULTANT upon
completion of the draft PER and provide comments and feedback on the draft PER for
consideration by the CONSULTANT. It is expected that all CITY comments and suggestions
will be received within ten (10) working days from the workshop in accordance with the
agreed upon Project schedule. CONSULTANT shall document the results of the workshop
and provide responses in writing to the CITY's comments and suggestions within five (10)
working days from receipt in accordance with the agreed upon Project schedule. Results
and conclusions reached during this workshop and follow up.
7.1.5 Final Preliminary Engineering Report
Based on the results of the Draft PER Review Workshop, and subsequent comments
received from the CITY within ten (10) working days of the workshop, CONSULTANT shall
finalize the PER and shall submit six (6) hard copies of the PER along with searchable
.PDF's, .DWF's and electronic files in original format will be provided.
Deliverables:
1. The CONSULTANT shall submit six (6) copies of the draft preliminary engineering
report, with CD copy in PDF format provided with each.
2. After receipt of review comments, the CONSULTANT shall provide a written
response to review comments.
3. Draft PER Workshop
4. CONSULTANT shall incorporate review comments, as appropriate, and submit six
(6) copies of the final preliminary engineering report, with CD copy in PDF format
provided with each.
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Task 8: Additional Services
The following tasks are to be provided on an as needed basis. The Level of effort and
payment terms will be negotiated when services are requested by the CITY. The level of
effort herein is based on the anticipated scope provided below, however, the full extent
of the scope will be defined prior to CITY authorization.
8.1 Survey
CONSULTANT will perform design topographical surveying for the ground storage tanks,
pump station / administrative building, and along the waterline and force main
alignment. Permanent control points based on CITY bench marks to CITY datum will be
established. The following items will be included in the Survey scope:
8.1.1 Topographic Survey (Package #3 Site):
1. Location of structures and above ground improvements
2. Surface elevations across the survey area at 25 feet intervals or at changes in
grade. Top of canal/ditch banks and centerlines of the canals/ditches, if present.
3. Extents of retaining walls, bridges and bridge abutments, if present.
4. Extents and centerline of roads (include type of surfacing), as well as paths,
sidewalks, alley approaches, drive approaches, lane markings, traffic signs, road
surface transitions, and other transportation related items.
5. Top of curbs, gutter flow lines, and other drainage flow paths.
6. The location of trees and hedges 6 -inches in diameter and larger. Indicate
location, diameter and species. Show the extents of wooded areas.
7. Power, utility and light poles, overhead power lines, guy wires, anchors, electric
vaults, fencing, sheds/outbuildings, barriers, gates, signs, and telephone pedestals.
8. Remobilization and location of geotechnical borings upon completion of drilling.
9. Prepare drawing to identify project control and benchmarks and bore locations
for inclusion in the plan sets. Survey will use/tie into CITY control monuments.
8.1.2 Topographic Survey (Package #3 Waterline and Force Main):
Specific corridors to be develop after conclusion of Route Studies. Level of effort is based
on survey of 300 foot wide, 59,000 linear foot corridor.
1. Identification of the adjacent property for the purposes of establishing the existing
property corners, as well as identification of adjacent easements and right- of -
ways.
2. Location of structures and above ground improvements
3. Surface elevations across the survey area at 50 feet intervals or at changes in
grade. Top of canal/ditch banks and centerlines of the canals/ditches, if present.
4. Extents of retaining walls, bridges and bridge abutments, if present.
5. Extents and centerline of roads (include type of surfacing), as well as paths,
sidewalks, alley approaches, drive approaches, lane markings, traffic signs, road
surface transitions, and other transportation related items.
6. Top of curbs, gutter flow lines, and other drainage flow paths.
7. The location of trees and hedges 6 -inches in diameter and larger. Indicate
location, diameter and species. Show the extents of wooded areas.
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8. Power, utility and light poles, overhead power lines, guy wires, anchors, electric
vaults, fencing, sheds/outbuildings, barriers, gates, signs, and telephone pedestals.
9. Prepare drawing to identify project control and benchmarks for inclusion in the
plan sets. Survey will use/tie into CITY control monuments.
8.2 Subsurface Utility Engineering:
Location of subsurface utilities at identified locations along the preferred waterline and
force main alignment shall be mapped. CONSULTANT shall be responsible for recording
contact information associated with these utilities, including utility affiliation, contact
name, address, and phone number. Utilities that cannot be directly observed shall have
their locations estimated by record drawings or from utility locate marks supplied by the
utility owner or by a 3rd party locate service. Specific subsurface utilities to identify in the
survey include the following:
1. Existing water mains and observable appurtenances such as fire hydrants and
water valve boxes. The elevation of the top of valve operator nuts shall also be
recorded.
2. Existing storm and sanitary sewers, manholes, force mains, storm inlets, culverts,
and associated items. Manhole and storm drain inlet information shall include
manhole lid center location and elevation of pipe inverts. Manholes outside of the
survey boundary shall also be surveyed if pipes are suspected to be within the
survey boundaries.
3. Fiber optic, phone, and other communication utilities.
4. Buried power (including duct banks), traffic signal, and traffic loops.
5. Natural gas and other petroleum transmission and distribution systems.
6. Any other underground structures or utility such as underground tanks, thrust
blocks, lift stations, vaults.
7. Chemical feed lines.
8. Provide traffic control within the designated work area while designating and
locating the subsurface utilities. Traffic control is to be maintained in accordance
with applicable standards. Provide safety devices, signs and/or other safety
equipment.
9. Utilizing conventional electronic designating equipment together with Ground
Penetrating Radar (GPR), designate and mark with paint and/or flags the
horizontal location of found underground utilities (larger than 2" in diameter).
10. Survey collected utility information will be used to develop the Civil 3D model.
11. Based upon Engineering considerations including above information and
proposed design, CONSULTANT shall provide a Utility Conflict Matrix containing
potential utility conflicts by appropriate coordinates.
12. Utilizing the Utility Conflict Matrix described above, survey and pre -stake each of
the utility conflicts.
Active utilities that cannot be accurately located shall be recorded according to the
best available information and shall be labeled "LOCATION NOT KNOWN. FIELD VERIFY".
Abandoned utilities whose locations are not known shall be recorded to the best
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available information and shall be labeled as abandoned and that the location is not
known. A note indicating that the utility is abandoned shall also be recorded.
After review of the survey data, CONSULTANT and/or CITY may require that buried utilities
that cannot be located accurately be potholed for verification.
8.3 Geotechnical
8.3.1 Geotechnical Report (Pump Station)
CONSULTANT will perform design geotechnical drilling and a geotechnical report for the
pump station site. Permanent control points based on CITY bench marks to USGS datum
will be established. The following items will be included in the geotechnical scope:
1. Provide an appropriate number of borings and piezometers for design of the
package 3 components. Borings will be backfilled. Anticipated are eight (8) bores
for the Ground Storage Tanks, four (4) bores for the Pump Building, two (2) bores
for the Parking Lot, and two (2) bores for the Access Road.
2. Borings will be used to estimate site stratigraphy, and soil samples will be collected
for lab testing. All specified field and lab standards will be prepared per ASTM
standards.
3. Provide a geotechnical report with bore logs and test data, groundwater
conditions, foundation recommendations for structures, pavement
recommendations, structural fill requirements, and general earthwork
recommendations.
Deliverables:
• Draft and final Pump Station Geotechnical Report
8.3.2 Geotechnical Report (Pipelines)
CONSULTANT will perform design geotechnical drilling and a geotechnical report for the
pipeline corridors. Permanent control points based on CITY bench marks to USGS datum
will be established. The following items will be included in the geotechnical scope:
1. Provide an appropriate number of borings and piezometers for design of the water
transmission and sewer force main facilities. Borings will be backfilled. Anticipated
are bores at approximately 500-1000 foot spacing and at potential tunneling
locations (80 bores). Locations to be identified after conclusion of Route Studies.
2. Borings will be used to estimate site stratigraphy, and soil samples will be collected
for lab testing. All specified field and lab standards will be prepared per ASTM
standards.
3. Provide a geotechnical report with bore logs and test data, groundwater
conditions, foundation recommendations for structures, pavement
recommendations, structural fill requirements, and general earthwork
recommendations.
Deliverables:
• Draft and final Pipelines Geotechnical Report
Page 27 of 32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
8.4 Right of Way and Easement Study
An initial ROW easement/parcel analysis will be completed to identify restrictions and
preliminary boundary conditions along the proposed routes. The results of this study will
be incorporated into the waterline and force main route studies to identify fatal flaws
early and recommend the preferred route. Specific activities include:
1. Establishment of Right of Ways and easements utilizing GIS data and title research.
2. Identification of the adjacent property for the purposes of establishing the existing
property corners, as well as identification of adjacent easements and right-of-
ways for the purposes of accurately establishing buffer zone requirements.
3. Establishment Rights of entry that would be needed during the final Design Phase.
4. Identification of temporary easements for construction access.
5. Coordinate with Gulf Coast Water Authority (GCWA) to discuss requirements and
feasibility of proposed waterline within GCWA ROW.
6. Coordinate with TxDOT to identify requirements for crossing TxDOT ROW.
7. Conduct field reconnaissance (walk routes, photo document, identify potential
obstructions, etc.)
8. Develop Right-of-Way(s) restriction and preliminary boundary conditions along
proposed alignment.
9. Coordinate with Pearland Staff and CITY's Owners Representative (Ardurra) to
develop a streamlined process for accelerating required acquisitions to be
completed in Tasks 4 and 5.
10. Develop initial stakeholder outreach and engagement plan to support Real Estate
and Easement Acquisition task.
1 1. Attend required council meetings.
Conduct a workshop with the CITY to establish right of way needs.
8.5 Right -of -Way and Easement Acquisition
CONSULTANT shall complete the following tasks:
1. Obtain title reports on properties involving right-of-way acquisition, permanent
easement or temporary construction access.
2. Write full legal descriptions for property and easement acquisition based on
figures with meets and bounds provided by CONSULTANT
3. Contact, negotiate and obtain the required ROW/easements. If the tract is
encumbered, prior to payment, prepare and/or obtain the relative curative
documents.
4. Prepare property acquisition figures in the listed parcel areas.
5. Prepare figures for existing encroachment conflict improvements in the listed
parcel areas.
8.5.1 Communication
1. Attend monthly meeting with appropriate CITY staff. Date, time and location are
determined by CITY staff.
Page 28 of 32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
2. Provide monthly summaries of project expenses including amounts authorized,
amounts paid and budget forecasting as required by CITY staff. Will work with CITY
staff to determine appropriate format.
3. Maintain current status reports of all parcels and project activities and provide
weekly status reports to CITY staff. Will work with CITY staff to determine
appropriate format.
4. Provide schedule of all areas of work indicating anticipated start and end dates.
The reporting format will be determined by CITY staff.
5. Prepare initial property owner contact list for use by CITY staff in distribution of
CONSULTANT introduction letters or as determined necessary by the CITY.
8.5.2 File Management
1. Will coordinate with CITY staff to determine format for type of file folders and
document order and placement.
2. Prepare invoices utilizing CITY standard payment submission forms with supporting
documentation. Supporting documentation requirements are determined by CITY
staff.
3. Maintain records of all payments including, but not limited to, check number,
amount, date paid, etc.
4. Maintain copies of all correspondence, emails and contacts with property owners.
5. Tum over all files, hard and pdf files to the CITY upon completion of the project or
as requested by the CITY.
6. All files shall be accessible and available to the CITY or assignee.
8.5.3 Title and Closing Services
1. Secure preliminary title commitment or preliminary title search, and 5- year sales
data from Title Company that will be providing title insurance.
2. The charges from the Title Company for the preliminary title commitments will be
paid by the CITY and should not be included in the CONSULTANT's fee schedule.
3. Secure title commitment updates in accordance with insurance rules and
requirements for parcel payment submissions. The charges from the Title Company
for the update of the title commitment will be paid by the CITY and should not be
included in the CONSULTANT's fee schedule.
4. Secure title insurance for all parcels acquired, insuring acceptable title to the CITY.
Written approval by the CITY required for any exception. The charges from the Title
Company for the title insurance will be paid by the CITY and should not be
included in the CONSULTANT's fee schedule.
5. The curative services necessary to provide clear title to the CITY is the responsibility
of the CONSULTANT and is to be included in the fee schedule for this service.
6. The CONSULTANT has the responsibility of direct contact with the Title Company to
obtain an updated title commitment along with other forms and certified copy of
the instrument of conveyance necessary when requesting the Parcel Payment
from CITY staff.
Page 29 of 32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
7. The CONSULTANT provides closing services in conjunction with the Title Company
and will be required to attend closings.
8. Any fee related to obtaining certified court documents and fees for recording
same which are not collected at the closing of the parcel shall be paid directly by
the CITY.
9. CONSULTANT shall cause the recordation all original instruments immediately after
closing at the respective County Clerk's Office. The cost of the recording fees and
filing fees are paid by CITY and should not be included in the CONSULTANT'S fee
schedule.
8.5.4 Negotiation Services
1. Review right of way, parcel sketches and construction plans provided by the CITY
and provide comments when necessary.
2. Verify that legal descriptions, right of way maps, construction plans, survey (if
provided) and appraisal reports correspond with each other.
3. Issue all applicable notices in accordance with CITY, State, Federal policies and
procedures.
4. Analyze preliminary title report to determine potential title problems, propose and
inform CITY of methods to cure title deficiencies.
5. Analyze appraisal and appraisal review reports and confirm the CITY's approved
value prior to making offer for each parcel.
6. Prepare and send the letter transmitting the Landowners' Bill of Rights by Certified
Mail -Return Receipt Requested (CMRRR).
7. Prepare the initial offer letter, memorandum of agreement, instruments of
conveyance, and any other documents required or requested by the CITY on
applicable CITY forms.
8. The written offer, appraisal report and required brochures must send to each
property owner or the property owner's designated representative through
CMRRR. Maintain follow-up contacts and secure the necessary instruments upon
acceptance of the offer for the closing. Retain copies of the unsigned CMRRR
receipt and the appraisal as support for billing purposes.
9. Respond to property owner inquiries verbally and in writing. Follow up with phone
call to schedule a face to face meeting with landowner per request.
10. Prepare a separate negotiator contact report for each parcel.
11. Advise property owner of the Administrative Settlement process. Transmit to the
CITY any written counter offer from property owners including supporting
documentation.
12. Prepare and mail the documents of conveyance.
13. Appear and provide Expert Witness testimony as a CONSULTANT when requested.
14. Securing a Right of Entry or Possession and Use Agreement is part of general
Negotiation Services.
Page 30of32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
8.5.5. Condemnation Support Services
1. Upon receipt of a copy of the final offer, request an updated title commitment for
Eminent Domain from the Title Company or as deemed necessary by the CITY.
2. Prepare a packet containing copies each of the following documents:
Commitment, Negotiator's Reports, Appraisal Acknowledgment, Pre -appraisal
Contact Sheet, signed and sealed property description, and plat, Final Offer
Letter, any correspondence from the land owner or representatives, one original
copy of the appraisal report, and any real property records which are relevant to
any unusual joiner or service issue. Submit packet to the CITY staff for submission to
the Legal Department.
3. Maintain a copy of the condemned parcel. In an event of a judgment/award,
consultant shall coordinate with CITY staff to obtain copies of all executed post
hearing documents for the condemned parcel. (award, JAO, deposit letter)
4. If a settlement is agreed upon by both parties prior to condemnation,
CONSULTANT shall coordinate with CITY staff to complete all necessary
procedures to dose the file.
5. Provide all closed parcel files including condemned parcels to CITY.
Deliverables:
• Turn over the paid draft, Ownership Report, and recorded documents associated
therewith to the CITY.
8.6 Permitting and Environmental Services
Consultant shall provide additional permitting and environmental support for the
regulating agencies identified in Task 6. Because the history and extent of the current site
conditions and route are not completely known, CONSULTANT proposes to begin
providing the following services, as authorized by the CITY.
Specific Permitting Services scope items may include the following:
1. USACE Permitting (including NEPA)
2. TxDOT
3. Gulf Coast Water Authority
4. Brazoria County
CONSULTANT shall notify the CITY Project Manager a minimum of fifteen (15) working days
in advance of permit application submittal of the required fees to allow the preparation
of payment of the application fee and shall also provide a copy of the permitting
Agency's fee schedule for each permit required. The CITY will pay all fees for required
permits. It is assumed that the permitting will not include endangered species permitting,
and is not included in the CONSULTANT Scope of Services.
The CONSULTANT shall coordinate with the agencies having permit jurisdiction over the
PROJECT and use reasonable professional effort to gain timely approval of permits for the
PROJECT.
Page 31 of 32
Surface Water Plant Package 3
Scope of Services
March 28, 2018
Specific Environmental Services scope items may include the following:
1. Documentation for Categorical Exclusion (CE); or
2. Wetland delineation
3. Performance and submittal of an Environmental Assessment (EA); or
4. Preparation of an Environmental Impact Statement (EIS)
5. Preparing, presenting and attending public meetings as may be recommended
by the Texas Water Development Board process.
8.7 Public Outreach and Stakeholder Engagement
Consultant shall provide public outreach and stakeholder engagement support services.
These activities may include public meetings, Project Fact Sheets and education
material, exhibits, community presentations.
8.8 Supplemental Water Quality and Hydraulics Modelling Services
Consultant shall provide additional water quality and hydraulic modelling services to
refine design requirements or support permitting activities. These tasks may include the
following:
1. CFD Modeling of Ground Storage Tanks to optimize inlet and outlet conditions,
residence time (baffling for CT) and chemical dispersion. Disinfection CT Study and
draft disinfection protocol provided by Others.
2. Develop preliminary process instrumentation and control diagrams for the
proposed chlorine -ammonia injection stations.
Page 32 of 32
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BASIC SERVICES SUB -TOTAL LABOR FEE
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TOTAL LABOR FEE
Pearland SWP - Package 3 Baseline Milestone Schedule
ID I
Task Name
Duration
Start
1 Qtr 2, 2018
1 Qtr 3, 2018
1 Qtr 4, 2018
Qtr 1, 2019
10
I
Mar I Aar I Mar
I
Jun I Jul 1
Aua i
Seo
Ott 1
Nov
(
Dec
Jan
1
'01
NTP
0 days
4/23/18
• 4/23
13
Deliverable: Pump Station & GST Design Criteria & Layout TM (TM 11
0 days
6/11/18
• 6/11
20
Deliverable: Architectural Requirements & Renderings TM (TM 21
0 days
8/13/18
♦ 8/13
Deliverable: HVAC, Plumbing, and Building Automation Requirements TM (TM 31
0 days
8/13/18
♦ 8/13
25
Deliverable: Electrical, Instrumentation, and Controls Requirements TM (TM 41
0 days
8/13/18
• 8/13
31
Deliverable: Water Transmission Route Study TM (TM 51
0 days
8/20/18
• 8/20
39
Deliverable: Hydraulic Modeling TM (TM 61
0 days
9/17/18
•
9/17
43
Deliverable: Water Quality TM (TM 71
0 days
10/1/18
4, 10/1
47
Deliverable: Pipeline Design Criteria TM (TM 81
0 days
9/17/18
♦
9/17
50
Deliverable: Force Main Conceptual Design TM (TM 91
0 days
7/20/18
• 7/20
56
Deliverable: Permitting and Environmental Requirements TM (TM 101
0 days
9/17/18
♦
9/17
60
Deliverable: Draft Preliminary Engineering Report
0 days
12/3/18
♦
12/3
74
76
Deliverable: Final Preliminary Engineering Report
0 days
12/18/18
•
12/18
Page 1
FOR OFFICE USE ONLY
Commitmcnt #
TWDB-0217
Rcviscd 1 I/13/2017
TWDB-0217
TEXAS WATER DEVELOPMENT BOARD (TWDB)
PRIME CONSULTANT/CONTRACTOR CERTIFICATION
I. PROJECT INFORMATION
TWDB
Project Number
Applicant/Entity Name
Total of TWDB
Funding
Program Type
(insert X for all that apply)
1
Drinking Water SRF (DWSRF)
62712
City of Pearland, Texas
$ 159,500,000.00
❑
Clean Water SRF (CWSRF)
Prime
Consultant/Contractor: Surface Water Treatment Plant Package 3 - Preliminary Enginee ing, ROW, Survey, and Geotechnical
Contract
Number: Contract Amount: 1,898,743.00
II.
GOOD FAITH EFFORT (Applicable to all subcontracts awarded by the prime contractor/consultant)
I understand that it is my responsibility to comply with all state and federal regulations and guidance in the
utilization of Minority and Women -owned Businesses in procurement. I certify that I will make a "good faith
effort" to afford opportunities for Minority Business Enterprise (MBE), and Women -owned Business
Enterprise (WBE) by:
1.
Including qualified MBEs and WBEs on procurement solicitation lists
2.
Soliciting potential MBEs and WBEs
3
Reducing contract size/quantities when economically feasible to permit maximum participation by
MBEs and WBEs
4.
Establishing delivery schedules to encourage participation by MBEs and WBEs
5
Using the services and assistance of the Small Business Administration, Minority Business
Development Agency, U.S. Department of Commerce, and Texas Marketplace
6.
Submitting documentation to the Applicant/Entity to verify good faith effort, steps 1-5.
❑
EXCEPTION: As the Prime Consultant/Contractor,
requirements and found no available subcontracting
percent of the contract requirements with my
I certify that I have reviewed the contract
opportunities. I also certify that I will fulfill 100
own employees and resources. (Check if applicable)
Signature — Prime Consultant/Contractor
Title (print legibly)
Certification Date
t , -1,tn,,ss,_
Vice President
04/04/2018
III. PROJECT PARTICIPATION ESTIMATES
Total Procurement
Potential MBE Participation
Potential WBE Participation
Cost Category
Total
Goal
Extension
Goal
Extension
Construction
12.94%
$ 0.00
8.72%
$ 0.00
Supplies
9.68%
$0.00
9.34%
$0.00
Equipment
7.12%
$o.00
5.39%
$o.00
Services
$ 1,898,743.00
10.84%
$ 205,823.74
5.72%
$ 108,608.10
Total Procurement
$ 1,898,743.00
$ 205,823.74
S 108.608.10
The Total Procurement must equal the Contract Amount shown above.
The fair share goals listed above are required by 40 CFR Part 33 Subpart D and are directly
negotiated with EPA Region 6. Entities receiving federal financial assistance are subject to the
TWDB's goals and may not be substituted with other agency or program goals.
IV. TWDB APPROVAL SIGNATURE
Signature indicates the form meets DBE Requirements.
DBE Coordinator
Approval Date
I'ae. 1 '
1 FOR OFFICE USE ONLY
Commitment#
TWDB-0373
Revised 11/13/2017
TWDB-0373
TEXAS WATER DEVELOPMENT BOARD
PARTICIPATION SUMMARY
I. PROJECT INFORMATION
TWDB Project
Number
Applicant/Entity Name
Total TWDB Funding
Request
Program Type
(insert "X" for all that apply)
✓
Drinking Water SRF (DWSRF)
62712
City of Pearland, Texas
$ 159,500,000.00
❑
Clean Water SRF (CWSRF)
Project Name: Surface Water Treatment Plant Package 3 - Preliminary Engineering, ROW, Survey, and Geotechnical
Solicitation By: ✓ Applicant/Entity OR ❑ Prime Contracted Business: Stantec Consulting Services Inc
Project Phase: ❑ Prior to Closing I■ Release of funding for PADs ❑ Construction Contract #
Instructions
Column 1
Enter the full name, street address, city/state/zip for each firm awarded a contract for the project.
Column 2
Enter one of the following procurement or contract categories:
CONSTRUCTION — SUPPLIES — EQUIPMENT — SERVICES
Column 3
Enter the type of business: MBE (Minority Business Enterprise), WBE (Women -owned
Business Enterprise), or OTHER (NOTE: OTHER = Company or firm is Non -MBE or WBE)
Column 4
Enter the exact amount of the awarded contract.
Column 5
Enter the exact date the contract was executed or the proposed date of contract execution.
If valid MBE/WBE firms are awarded contracts, a copy of their certification is required to be attached with this
form for each MBE/WBE business listed.
Notice: Brokers may not be listed below as an MBE or WBE. A broker is a firm that does not perform,
manage, or supervise the work of its sub/contract in a manner consistent with the normal business practices
for sub/contractors in its line of business. For more specifics, review guidance document, TWDB-0210.
II. LIST OF ACTUAL CONTRACTS/PROCUREMENTS
Column 1
Column 2
Column 3
Column 4
Column 5
Name & Address of Contracted
Firm/Vendor
Procurement
Category
MBE/WBE
Status
Contract Amount
(S)
Contract
Execution Date
1.
Geotest Engineering Inc.
Services
MBE
$217,738
5600 Bintliff Dr., Houston, TX, 77036
5/1/18
0
2.
5engineering
Services
WBE
$70,860
11200 Westheimer Rd. #353, Houston, TX, 77042
5/1/18
3.
HDR
Services
No
$97,628
4828 Loop Central Dr., Houston, TX, 77081
5/1 /18
4.
5.
6.
(Table continues on the next page)
Page 2 of 2 TWDB-037 t
Revised 08/31/201 7
Column 1
Column 2
Column 3
Column 4
Column 5
Name & Address of Contracted
FirmNendor
Procurement
Category
MBE/WBE
Status
Contract Amount
(S)
Contract
Execution Date
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Use additional sheets if necessary
Signature — Authorized Representative
Title (print legibly)
Date
/
Vice President
04/04/2018
III. TWDB APPROVAL SIGNATURE
Signature indicates the form meets DBE requirements.
DBE Coordinator
Approval Date
E�2
hdrinc.com
March 28, 2018
Mr. John Keane, PE, Principal Water Sector Lead
Stantec Consulting Services, Inc.
580 Westlake Park Boulevard, Suite 1000
Houston, TX 77079-2662
Re: City of Pearland Package 3 Ground Storage, High Service Pumping, and Transmission
Dear Mr. Keane:
In response to your March 27, 2018 request, HDR is providing this proposal for Professional
Services to support Stantec Consulting Services, Inc. (Stantec) on the City of Pearland SWTP
Package 3 generally includes the Ground Storage Tank and High Service Pump Station at the
Surface Water Plant, and Transmission Pipelines and appurtenances to deliver water to Pearland
distribution system.
This project will be executed in three phases. Phase 1, Preliminary Engineering Services and
Additional Service, is included herein. Phase 2 will include services for Final Design, Bidding and
Award of a construction contract. Phase 3 will include Construction Phase and Startup &
Commissioning Support Services. Phase 2 and 3 are not included in this scope. Upon the
completion of Phase 1, a scope, schedule, and fee estimate for Phase 2 services will be provided
for negotiation and future approval by the CITY.
For Phase 1, Stantec has developed a Statement of Work that generally consists of Tasks 1
through 7 plus additional services (Task 8) as may be defined in the future. Stantec will deliver the
final work products to the City of Pearland in 10 Technical Memoranda (TM). For this initial Phase
1, HDR will support Stantec in the development of TM 1 related to the Ground Storage Tanks, and
TM 7 related to Water Quality.
On September 20, 2017, Stantec and HDR entered into a teaming agreement to pursue this Project
and establish project execution requirements if the Team is successful in winning the Project. The
terms and conditions of that Teaming Agreement are incorporated into this proposal by reference
and will be included in the contract(s) and amendment(s) related to the performance of services on
this Project.
SCOPE OF SERVICES
HDR anticipates performing the following Scope of Services during Phase 1 of the Project.
1. Task 1.0 Data Acquisition, Review, and Recommendations.
a. Existing water quality data from all sources that will blend in the transmission and
distribution systems during the life of this Project. This water quality data may
include multiple existing wells, treated surface water from the City of Houston,
and from the proposed Pearland Surface Water Treatment Plant.
b. Minimum, average and maximum detention times in the transmission system.
Transmission system hydraulic modeling will be performed by Others
c. Disinfection protocol for determination of need and configuration of mixing or
baffling requirements in the ground storage tanks.
d. Disinfectant decay coefficients
4828 Loop Central Drive, Houston, TX 77081
T 713.622.9264 Texas Registered Engineering Firm F-754
John Keane, PE
March 28, 2018
Page 2
e. Surface Water Treatment Plant finished water quality criteria for determination of
corrosion stability indices.
f. High Service Pump operating characteristics
i. Net Positive Suction Head required at the tank
ii. Minimum intake submergence
iii. Pump start and stop protocol for normal and emergency condition
iv. Suction operating head variability
g. Diurnal High Service Pump Station demands for average and maximum day
operations.
h. Geotechnical information, site constraints and aesthetic limitation impacting
ground storage tank configuration.
i. The data will be reviewed for completeness and applicability and incorporated
into our analysis in the subsequent scope of work task.
j. Provide recommendations for the acquisition of additional or supplemental data
as necessary to complete our analyses. Additional data may include but not
necessarily limited to additional sampling of existing sources, and jar or bench
scale testing.
Key Assumptions:
• All water quality data, including results from jar, bench, or pilot scale testing, will be
prepared and provided by Others.
• Water quality treatment goals will be prepared and provided by Others.
Deliverables:
• No final deliverables will result from this Task. Data will be incorporated into TM1
and TM 7.
2. Task 2.0 Surface Water Ground Storage Tanks Sizing and Configuration
a. CFD Modeling. FD Modeling will be conduct to optimize tank inlet and outlet
conditions, analyze baffling configurations for the optimization of disinfection
protocols. Although passive or active mixing is not anticipated, the CFD
modeling may be used to analyze the dispersion of chemicals in the ground
storage tanks.
b. Tank sizing and configuration. HDR will simulate tank operations during
average day and maximum day demand conditions in incorporate various
pumping operational protocols and limitations.
c. Tank operational simulations will incorporate geotechnical, foundation and
aesthetic criteria established for the ground storage tanks.
Key Assumptions:
• Geotechnical and foundation goals and recommendations will be prepared and
provided by Others.
• The diurnal flow variations will be prepared and provided by Others.
• Pump operating characteristic, control sequencing and hydraulic limitations will be
provided by Others
Deliverables:
• Tank sizing and configuration will be provided for incorporation in TM 1
John Keane, PE
March 28, 2018
Page 3
3. Task 3.0 Transmission Water Quality Maintenance Systems.
a. Based on results of the hydraulic model, disinfectant decay coefficient, and water
quality dynamics provided by Others, HDR will evaluate the need for water
quality maintenance stations along the transmission pipelines.
b. Provide recommendation and schematics for chemical injection equipment and
appurtenances including process monitoring and control equipment such as
residual monitors, flow meters, access and injection vaults and similar
appurtenances.
c. Develop Process and Instrumentation Diagrams (P&IDs)
Key Assumptions:
• The chloramine decay curves will be prepared and provided by Others.
• The dynamic water quality modeling will be prepared and provided by Others.
• The City will provide feedback on system monitoring strategies, and equipment and
instrumentation preferences.
Deliverables:
• The findings of this Task will be presented in Technical Memorandum 7.
4. Task 4.0 Progress Meetings
a. HDR will attend meetings with Stantec, the City of Pearland and other
consultants on the Project to coordinate Project related components and facilitate
information exchange.
Key Assumptions:
• This proposal anticipates four meeting over the course of Phase 1 of the Project.
Deliverables:
• HDR will review and comment on meeting agendas and minutes to Stantec.
5. Task 5.0 — Technical Memorandum Preparation and Presentation
a. HDR will assemble all data, evaluations, recommendations and supporting
documentation into the appropriate Technical Memorandum format and provide
to Stantec for review, comment and use.
b. HDR will assist Stantec in presenting the Technical Memoranda to the City of
Pearland and their representatives.
c. HDR will revise the applicable portions of the Technical memoranda based on
the comments provided by Stantec, the City of Pearland and their
representatives and return the revised document to Stantec.
Key Assumptions:
• Stantec will provide a standardized Project Technical Memorandum format for the
development of the TMs.
• This proposal anticipates one set of review comments form Stantec and one set of
comments from the City for each Technical Memorandum for which HDR is
involved. .
John Keane, PE
March 28, 2018
Page 4
• There will be one formal TM presentation meeting to the City and their
representatives for each Technical Memorandum for which HDR is involved.
Deliverables:
• Applicable portions of Technical Memorandum 1
• Technical Memorandum 7
SCHEDULE
HDR will prepare a Gantt Chart Schedule within 10 working days after notice to proceed. The
schedule will identify and reflect the DELIVERABLE SCHEDULE for Technical Memoranda 1 & 7
included in Stantec's contract with the City of Pearland. Currently we anticipate the TM 1
delivery date to be June 1, 2018 and TM 7 Delivery Date to be October 1, 2018. These
deliverable dates are based on a notice -to -proceed date of not later than April 15, 2018 and
subject to change.
COMPENSATION
Compensation for services will be on a lump sum basis, and invoiced monthly based on the percent
complete of each task. Payment is due within 30 days of the date of the invoice. Final
compensation for each task is provided in the following table. A breakdown of the fee for each task
based on labor category is provided in the Attachment A.
TASK Nos.
TOTAL
Task 1.0
$6,443
Task 2.0
$35,993
Task 3.0
$25,843
Task 4.0
$8,880
Task 5.0
$19,380
TOTAL ALL TASKS
$96,538
SUBTOTAL NON -LABOR
$1,090
TOTAL
$97,628
This Proposal is subject to receipt and review of the contract documents terms and conditions
and will be incorporated into the negotiated Contract along with the applicable terms of the
aforementioned Teaming Agreement.
HDR looks forward to working with you on this very important project and on many more projects
in the future. Please call me at 713-622-9264 or Stan Williams at 713-536-3557 if you have any
questions or comments on this proposal.
Sincerely,
HDR Engineering, Inc.
David C. Weston
Vice President
drinc.com
ATTACHMENT A - FEE BREAKDOWN
HDR FEE PROPOSAL
DATE
CITY OF PEARLAND SURFACE WATER PLANT PACKAGE 3
3/28/2018
BILLING CLASSIFICATION
OA/QC
Project
Manager
Process
Engineer
Civil Engineer
CFD Modeler
E&I/C
EIT
CADD
CADD Tech
Admin
HOURS /
TASK
EEI / IASK
BILLING RATE
5275
5250
5220
5180
5180
5220
5150
5170
5130
$175
Task 1 - Data acquisition, Review and Recommendations regarding
water quality as it pertains to transmission system and blending with
existing groundwater and surface water sources. Recommendatins may
include additional data acquisition such as sampling of existing source,
and jar/bench scale testing and blending ratios detemination (by
Others).
2
7
7" ,,
56.443
Task 1 SUBTOTAL
1.5
7.
74
0
0
0
0
0
0
7
0
56,443
Task 2 - SWTP Ground Storage Tanks Sizing & Hydraulics
Task 2A - CFD Modeling of Ground Storage Tanks to optimize inlet
and outlet conditions, residence time (baffling for CT) and chemic a:
dispersion. Disinfection CT Study and draft disinfection protocol
provided by Others.
I
8
7''
7.7
I`
17
I % /
577,91b
Task 29. GST Tank sizing and configuration based on preliminary
pump selections, drawdown limitations, NPSH, submergence, and
max & average diurnal flow variations, shutdown and startup
sequencing, and power outages. Coordinate configuration with
geotechnical and foundation goals and recommendations. Diurnal
Flow Patterns by Others
2.5
4
"'
10
6
T:. b
513,0',8
Task 2 SUBTOTAL
7.5
14
0
56
72
0
12
17
10
18
0
535,993
Task 3 - Transmission Water Quality Maintenance Systems
Task 3A - Evaluate locations for alternate chlorine -ammonia
injection stations including sampling and online analyzers within the
• transmission system. Chloramine decay curves and dynamic WQ
modeling will be by Others.
1.5
2
24
7
.,2
i',.5
57,303
Task 38 - Develop design criteria for flow meters, chemical Injection
systems, and process monitoring. This task will include a workshop
with the City to discuss strategies and preferences.
1.5
7
71
2
725
56,443
Task 3C - Develop preliminary process instrumentation and control
diagrams for the proposed chlorine -ammonia injection stations.
2.5
,
8
20
15
6
6
62.5
517,098
Task 3 SUBTOTAL
5.5
8
56
0
0
20
0
18
10
10
0
525,843
Task 4 Progress Meetings
16
4
8
2
4
4
42
58,880
Task 4 SUBTOTAL
0
16
8
0
0
8
0
2
4
4
0
58,880
Task 5 - TM Preparation & Presentation
,
6
40
20
6
12
8
96
519,380
Task 5 SUBTOTAL
4
6
40
0
0
20
0
6
17
8
0
519,380
SUBTOTAL LABOR HOURS
22.5
46
128
56
72
48
12
38
36
47.
500.5
SUBTOTAL LABOR FEE
56,188
511,500
528,160
510,080
512,960
510,560
51,800
56,460
54,680
55,250
506,538
NON -LABOR
Mileage
Miles
71100
Rale
50.545
51,0'1))
Laboratory (By Others)
Tests
0
Rate
51,000
50
Reproduction (AIL Deliverables are Electronic)
Units
0
Rate
50.18
50
Postage/Courier (AIL deliverables will be electronic)
Occurrences
a
Rate
540
50
SUBTOTAL NON -LABOR
51,090
TOTAL. FEE
$97,628
4401 West Gate Blvd.. Suite 400, Austin, TX 78745
T 512.912.5100 F 512.912.5158
Texas Registered Engineenng Finn F-7'
1
GEOTEST ENGINEERING, INC.
Geotechnical Engineers & Materials Testing
5600 Bintliff Drive Houston, Texas 77036
Mr. Jarah Parke, P.E., CFM, PMP
Stantec
580 Westlake Park Blvd. Suite 1000
Houston, Texas 77079
Re: Proposal for Geotechnical Investigation
Pearland Water Treatment Plant — Contract 3
Pearland, Texas
Telephone: (713) 266-0588
Fax: (713) 266-2977
Proposal No. 1140428099
March 6, 2018
Dear Mr. Parke:
As per your request, Geotest Engineering, Inc. (Geotest) is pleased to submit this proposal
for the Pearland Water Treatment Plant, Contract 3 in Pearland, Texas. The proposed
improvements include the following:
• Approximately 60,000 linear feet of water line ranging in size from 12" to 36"
• Approximately 6,000 linear feet of force main;
• Two (2) ground storage tanks, one (1) pump building along with access road and parking
lot at the water plant site.
It is our understanding that the project is in the preliminary stage (to be ready for 30%
submittal) and the water line route, structure location and sizes may alter during the design
process. Based on the provided information, the proposed water line and force main will be
installed by open cut method of construction except at few locations (approximately 10
locations), what it will be installed by trenchless method of construction.
Purpose and Scope
The purpose of this study is to explore the subsurface conditions at the proposed site and
to develop geotechnical recommendations pertinent to the design and construction of the
proposed improvements for the 30% design submittal.
The scope of services is based on the information provided to us on February 27, 2018
and our discussions on March 1, 2018 and consists of the following tasks:
• provide utilities clearance for new boring locations. It includes:
• all Texas One Call referencing with street name and Key Map block
Mr. Jarah Parke, P.E., CFM, PMP Proposal No. 1140428099
Page 2 March 6, 2018
number; and
■ mark the borings location and coordinate with representative of utility
companies as well as plant representatives to clear the marked boring
location.
Proposed Water Line and Force Main
• Obtain pavement corings for boring access, where applicable;
• Drill and sample sixty (60) 20 -foot borings and twenty (20) 30 -foot
borings; and
• Convert twelve (12) borings into a piezometer for steady state long term
water level measurements.
Proposed Water Treatment Plant (WTP)
• Drill and Sample:
• two (2) 120 -foot borings and ten (10) 40 -foot borings for ground
storage tanks;
• four (4) 30 -foot borings for pump building; and
• four (4) 10 -foot borings for access road and parking lot.
• Convert two (2) borings into a piezometer for steady state long term water
level measurements.
The proposed boring/piezometer program is shown on Attachment No. 1.
• perform laboratory tests on selected representative soil samples including
consolidation tests to determine the engineering properties of the soils and to
select design soil parameters;
• perform engineering analyses to develop geotechnical recommendations for
the design and construction of the proposed water line, force main, ground
storage tanks, pump building and access road and parking lot at the water
plant site;
• perform a limited review of existing fault maps to identify the presence of
known active faults that may impact the project; and
• prepare a geotechnical report.
It is understood that the survey information of the borings will be provided by Stantec.
Mr. Jarah Parke, P.E., CFM, PMP
Page 3
Project Schedule
Proposal No. 1140428099
March 6, 2018
We should be able to start the field work within two (2) weeks after receiving your
written authorization. The field work will be completed in about six (6) weeks, barring bad
weather. The laboratory tests will be completed in about ten (10) weeks. The geotechnical
investigation report, which will include field and laboratory data and design recommendations,
will be submitted in about eighteen (18) weeks after receiving the written authorization.
Cost
Based on the scope of work outlined above, the cost of the field investigation, laboratory
testing, engineering analyses, and a geotechnical report will be a lump sum amount as given
below:
Water Line and Force Main (Attachment No. 2 for Cost Breakdown) — $147,684.00
Water Treatment Plant (Attachment No. 3 for Cost Breakdown) — $70,054.00
Total: $217,738.00
We appreciate the opportunity to propose on this project. We hope this proposal meets
your approval. Please sign one copy of this letter in the space below and return it to us along
with your purchase order. If you have any questions, please contact us.
Very truly yours,
GEOTEST ENGINEERING, INC.
Naresh Kolli, P.E.
Project Manager
p,. c.
Mohan Ballagere, P.E.
Vice President
MB\NK\ego
Copies Submitted: (1 -PDF)
Attachment No. 1 — Proposed Boring/Piezometer Program
Attachment No. 2 — Cost Breakdown — Waterline & Force Main
Attachment No. 3 — Cost Breakdown - WTP
PC38\Geotechnical\Proposals\40428099.DOC
ACCEPTED BY:
PRINTED NAME:
TITLE:
DATE:
Pearland Water Treatment Plant - Contract 3
City of Pearland, Texas
ATTACHMENT NO. 1
GEI Proposal No. 1140428099
PROPOSED BORING/PIEZOMETER PROGRAM - WATERLINE & FORCE MAIN
Description
Proposed Borings
Piezometer Borings
Number
Depth
(feet)
Footage
(feet)
Number
Depth
(feet)
Footage
(feet)
Approx. 60,000 LF of Waterline (12" to 36" dia) and 6,000
LF of Force main
2
120
240
Open Cut Excavation
60
20
1200
7
20
140
Trenchless Installation
20
30
600
5
30
150
Total 80
1800 12
PROPOSED BORING/PIEZOMETER PROGRAM - WATER TREATMENT PLANT (WTP)
290
Description
Proposed Borings
Piezometer Borings
Number
Depth
(feet)
Footage
(feet)
Number
Depth
(feet)
Footage
(feet)
Two (2) 150 -foot dia Ground Storage Tanks
2
120
240
10
40
400
2
40
80
Pump Building
4
30
120
Access Road and Parking Lot
4
10
40
Total 20
pc381Geotechnical\Proposals\40428099R-Pearland WTP-Contract 31Boring Program
800
2
80
Pearland Water Treatment Plant - Contract 3 GEI Proposal No. 1140428099
City of Pearland, Texas
ATTACHMENT NO. 2
COST BREAKDOWN - WATERLINE & FORCE MAIN
Field Investigation
Mob. & Demob., Truck Mounted Drilling Rig, Water Truck, Crew
Drilling and Continuous Sampling from 0 to 20 ft
Field Coordination and Utility Clearance for Boring Locations
Pavement Coring for Borings Access
Traffic Control Devices During Coring and Drilling
Piezometer Installation
Manhole Cover for Piezometer
Piezometer Abandonment
Water Level Readings in Piezometers (24 -hr and 30 -Day)
Vehicle charge
Grouting of Boreholes - Cement -Bentonite Grout
Laboratory Tests
Liquid and Plastic Limits
Percent passing the #200 sieve
Sieve analysis through No. 200 Sieve
Moisture Content
Unconsolidated -Undrained triaxial compression
Engineering Services
Sr. Project Manager
Sr. Engineer
Project Engineer
Support Personnel, Word Processing
QUANTITY UNIT RATE COST
1 LS $340.00 $340.00
1800 ft. $21.00 $37,800.00
100 hr. $65.00 $6,500.00
64 ea. 5150.00 $9,600.00
26 day $625.00 $16,250.00
290 ft. $16.00 $4,640.00
6 ea. $100.00 $600.00
290 ft. $14.00 $4,060.00
8 hr. $65.00 $520.00
108 hr. $8.00 $864.00
1510 ft. S7.00 $10,570.00
Subtotal: $91,744.00
120 ea. $60.00 $7,200.00
120 ea. $46.00 $5,520.00
8 ea. $55.00 5440.00
780 ea. $9.00 $7,020.00
120 ea. $61.00 $7,320.00
Subtotal: $27,500.00
24.0 hrs. $195.00 $4,680.00
48.0 hrs. $150.00 57,200.00
144.0 hrs. 5105.00 $15,120.00
24.0 hrs. $60.00 $1,440.00
Subtotal: $28,440.00
Total $147,684.00
pc38\Geotechnical\Proposals\40428099R-Pearland WTP-Contract 3\CostBreakdown-Waterline & Force
Pearland Water Treatment Plant - Contract 3 GEI Proposal No. 1140428099
City of Pearland, Texas
ATTACHMENT NO. 3
COST BREAKDOWN - WATER TREATMENT PLANT (WTP)
Field investigation
Mob. & Demob., Truck Mounted Drilling Rig, Water Truck, Crew
Drilling and Continuous Sampling from 0 to 20 ft
Drilling and Intermittent Sampling, from 20 to 50 ft
Drilling and Intermittent Sampling, from 50 to 100 ft
Field Coordination and Utility Clearance for Boring Locations
Piezometer Installation
Piezometer Abandonment
Water Level Readings in Piezometers (24 -hr and 30 -Day)
Vehicle charge
Grouting of Boreholes - Cement -Bentonite Grout
QUANTITY UNIT RATE COST
1 LS $340.00 $340.00
360 ft. $21.00 $7,560.00
390 ft. $18.00 $7,020.00
50 ft. $21.00 $1,050.00
37 hr. $65.00 $2,405.00
80 ft. $16.00 $1,280.00
80 ft. $14.00 $1,120.00
8 hr. $65.00 $520.00
45 hr. $8.00 $360.00
720 ft. $7.00 $5,040.00
Subtotal: $26,695.00
Laboratory Tests
Liquid and Plastic Limits 80 ea. $60.00 $4,800.00
Percent passing the #200 sieve 80 ea. $46.00 $3,680.00
Sieve analysis through No. 200 Sieve 40 ea. $55.00 $2,200.00
Moisture Content 100 ea. $9.00 $900.00
Unconsolidated -Undrained triaxial compression 80 ea. $61.00 $4,880.00
Consolidation 4 ea. $348.00 $1,392.00
Consolidation, additional Increment 24 ea. $50.00 $1,200.00
Specific Gravity 4 ea. $58.00 $232.00
Engineering Services
Sr. Project Manager
Sr. Engineer
Project Engineer
Support Personnel, Word Processing
Subtotal: $19,284.00
15.0 hrs. $195.00 $2,925.00
45.0 hrs. $150.00 $6,750.00
120.0 hrs. $105.00 $12,600.00
30.0 hrs. $60.00 $1,800.00
Subtotal: $24,075.00
Total $70,054.00
pc38\Geotechnical\Proposals\40428099R-Pearland WTP-Contract 31CostBreakdown-WTP
4 0
k
w
Annise D Parker.
Mayor
CITY OF HOUSTON
Office of Business Opportunity
Geotest Engineering, Inc.
is duty certified as a
Minority Business Enterprise (MBE)
Candled Cateporiaa:
Ce5fcabw Number. 15-6-10833
NAICS-236118 CONSTRUCTION MANAGEMENT, RESIDENTIAL REMODELING
NAICS-541330 ENGINEERING SERVICES
NAICS541380TESTING LABORATORIES (EXCEPT MEDICAL. VETERINARY)
NAICS-541620: ENVIRONMENTAL CONSULTING SERVICES
June 30. 2016 June 30. 2018
Anniversary Data
Explrat on Data
(c..- 0 fir'
4
t
Texas Historically Underutilized Business (HUB) Certificate
CertificateNlD Number:
FileNendor Number:
Approval Date:
Scheduled Expiration Date:
HUB
.11lyLJ d ,emd auJ,an napr.a
In accordance with the Memorandum of Agreement between the
City of Houston (COH)
and the Texas Comptroller of Public Accounts (CPA). the CPA hereby certifies that
GEOTEST ENGINEERING, INC.
1742048920900
35018
10 -JUN -2015
30 -JUN -2018
has successfully met the established requirements of the State of Texas Historically Underutilized Business (HUB) Program to be
recognized as a HUB. This certificate, printed 15 -JUN -2015, supersedes any registration and certificate previously issued by the HUB
Program. If there are any changes regarding the information (i.e., business structure, ownership, day-to-day management, operational
control, addresses, phone and fax numbers or authorized signatures) provided in the submission of the business' application for
registration/certification into the COH's program, you must immediately (within 30 days of such changes) notify the COH's program in
writing. The CPA reserves the right to conduct a compliance review at any time to confirm HUB eligibility. HUB certification may be
suspended or revoked upon findings of ineligibility. If your firm ceases to remain certified in the COH's program, you must apply and
become certified through the State of Texas HUB program to maintain your HUB certification.
Paul Gibson, Statewide HUB Program Manager
Texas Procurement and Support Services
Note: In order for State agencies and institutions of higher education (universities) to be credited for utilizing this business as a HUB, they must award
payment under the CertificateNlD Number identified above. Agencies and universities are encouraged to validate HUB certification prior to issuing a
notice of award by accessing the Internet (http://www.window.state.tx.usiprocuremenUcmbllcmblhub.html) or by contacting the HUB Program at
1-888-863-5881 or 512-463-5872. ttr.. a t/ 15
City of Pearland I RSOQ #0817-58 1 Package 3: Distribution System A-9
CP 5engineering
1 1200 Westheimer Rd. #353, Houston TX 77042 1 832-800-3483 1 PR_01_2018.03.28_LTR.docx
March 28, 2018
John Keane, P.E.
Principal, Water Sector Leader (BCSL)
Stantec Consulting Services, Inc.
580 Westlake Park Boulevard, Suite 1000
Houston, TX 77079
Re: City of Pearland SWTP Package 3 - Sanitary Sewer Force Main Conceptual Design and Route
Study (5e Project No. 0086/01)
Dear Mr. Keane:
5engineering, Ilc (5e) is pleased to offer our services for the sanitary sewer force main conceptual
design and route study, as part of the City of Pearland Surface Water Treatment Plant (SWTP)
Package 3. As discussed, we are providing a proposal for Preliminary Engineering Phase Services
(Phase 1 only), as a subconsultant to Stantec, for the evaluation and analysis of the force main.
Our proposal includes providing route studies and hydraulic calculations for the force main.
Summary of Scope of Work for Sanitary Sewer Force Main:
1. Route study to evaluate best potential routes for a force main to service the pump station
and treatment facility to a location as specified by Package 2. Included in the Route
Study will be hydraulic design for sizing the force main for the design conditions.
The route study will evaluate two alignments to determine the best potential routes for the force
main. Hydraulic calculations, route alternatives and proposed design conditions will be included
in the route study.
The options will require coordination with the City of Pearland, which is included in this proposal.
If, during the evaluation phase of the PER, we observe the conditions vary greatly from our
assumptions, we will provide an amendment to our proposal for your review and approval.
BASIC SCOPE OF SERVICES
TM 13: Force Main Conceptual Design and Route Study
Task 1: Project Management
1. Project Kick -Off meeting with the Stantec
2. Create, Manage, and Update internal Project Schedule
5engineering
3. Manage and Coordinate Project Efforts
a) Manage and coordinate project efforts (estimated duration of the project is 6 to 8
months. At the time of this proposal, the schedule is estimated to span from April
2018 to year-end 2018. Schedule will be adjusted accordingly after initial meeting.
4. Quality Control/Quality Assurance
a) Perform quality control/quality assurance throughout the project duration on all
project deliverables, design calculations, and design report methodology.
5. Periodic Progress Meetings
a) Attend and prepare for up to three (3) meetings (in-person or conference calls)
through completion of Preliminary Engineering Phase Services. Prepare and
distribute meeting summaries as required.
Task 2: Force Main Conceptual Design and Route Study
1. Data Collection and Review
a. Collect and review existing data associated with the Project alignment survey,
design and easements as required, through the prime consultant. Review previous
studies and reports and any other documents associated with the Project.
2. Route Study
a. The route analysis will include the following alignment as the basis for the Study:
i. Force Main extends from the SWP and continues north along Airline Rd for
approximately 6,000 LF to a discharge point at an existing manhole, south of
Broadway St.
b. The route analysis will evaluate two (2) proposed alignments within the corridor
described herein.
c. Evaluate assembled data to determine the most advantageous route considering
selection criteria including constructability, cost, traffic/community impacts,
environmental impacts, right of way needs, and serviceability.
i. Identify potential design complications (utility conflicts, traffic impacts, public
impacts, existing wetlands, pipe material, crossing requirements, O&M issues)
ii. Easement/parcel analysis
iii. Permitting/coordination issues
iv. Coordination with Stakeholders to determine specific requirements and
feasibility of line locations including:
1. City of Pearland Staff & Owner's Representative
City of Pearland SWTP Package 3 - Sanitary Sewer Force Main Conceptual Design and Route
Study (5e Project No. 0086/01) Page 2
M:\Prospective_Projects\0067 (Pearland)\2017.08.23 Package 3\Stantec\PR_01_2018.03.28_LTR.docx
C� 5e9
2. Gulf Coast Water Authority
3. Brazoria County
4. Texas Department of Transportation
d. Develop ROW restriction and preliminary boundary conditions along proposed
Alignment
e. Coordinate with and provide design information to Package 2 consultant for
determining pumping demands (minimum, average, and maximum).
3. Deliverables
a. Draft and Final Technical Memorandum (TM 13)
i. Preparation and submission of PER section and TM relating to the force main.
The report section will be prepared as a stand-alone document. One draft will
be submitted, review comments will be addressed, and the revised report will
be finalized.
b. Preliminary Design Drawings (30%), Force Main Plan and Profiles (12 sheets estimated)
and Details (3 sheets estimated) The report will include force main calculations and
methodology of route selection. It is assumed that no survey will be provided. Up to 3
exhibits.
c. Preliminary Design Opinion of Probable Construction Cost
i. CONSULTANT shall develop an engineer's OPCC for the recommended
improvements including scope and estimating contingency appropriate for the
level of design. An AACE International Class 5 cost estimate is assumed for this
level of design.
ii. The OPCC will be prepared in accordance with American Association of Cost
Engineering (AACE) International Standards.
The fee for performing the above scope of services is $70,860.00. The tasks will be invoiced
monthly during the project. Payment is expected 30 days of the invoice date.
Exclusions:
1. The proposal does not include: survey, sub -utility excavation (SUE), an archeological
study if requested by the Texas Archeological Commission, utility relocation effort, or
acquisition of Rights of Way or easements.
2. No geotechnical, environmental services, or permitting are included.
City of Pearland SWTP Package 3 - Sanitary Sewer Force Main Conceptual Design and Route
Study (5e Project No. 0086/01) Page 3
M:\Prospective_Projects\0067 (Pearland) 2017.08.23 Package 3\Stantec\PR_01_2018.03.28_LTR.docx
5engineering
3. Stantec will provide the overall project schedule to 5e. 5e will prepare and manage the
schedule associated with our portion of the work.
4. Stantec will provide base files and drawings required for preliminary design drawings.
5. The proposal fee shall be considered in their entirety for the Scope of Services. Should
you wish to contract only a portion of the work, we reserve the right to negotiate
individual scope items on their own merit.
6. The proposal is valid for 60 days from this date and may be extended upon approval
from our office.
Please feel free to call at 832-800-3483 (Ext. 101) or email me at kelly@5engineering.com with
any comments or questions. We look forward to working with you on this endeavor.
Sincerely,
44144if,
Kelly Humphries, P.E.
Principal
ACCEPTANCE: Client, in consideration of the terms and conditions of the Proposal and General
Conditions of Agreement which are fully set forth herein, does hereby accept this Proposal and
General Conditions of Agreement as the complete and final Agreement with 5engineering, LLC
for the performance of the Work described herein, and does hereby further agree to comply
with all the covenants in this Agreement.
ACCEPTED BY: Client's Authorized Representative:
Name Title
Authorized Signature Date
City of Pearland SWTP Package 3 - Sanitary Sewer Force Main Conceptual Design and Route
Study (5e Project No. 0086/01) Page 4
M:\Prospective_Projects\0067 (Pearland)\2017.08.23 Package 3\Stantec\PR_01_2018.03.28_LTR.docx
tantec - City of Pearland Surface Water Plant Package No. 3
orce Main Conceptual Design and Route Study
e Pro ect Number 0086-001
Item
Description / Task
Estimated Manhours
Force Main Conceptual Design and Route Study
Subtotal (cost $)
Other Direct
Costs
2
Total Fee
5engineering
Project Mgr. (hrs)
Project Egr. (hrs)
Graduate Egr.
(ham)
S 3,860.0(
CADD (hrs)
Subtotal (hrs)
8
40
Raw Salary
$ 63.33
$ 50.00
$ 35.00
$
30.00
3.
Deliverables:
Raw Salary Multiplier (3.00)
$ 190.00
$ 150.00
$ 105.00
$
90.00
3a.
Draft and Final Technical Memorandum
Task 1:
32
24
24
96
$ 12,520.00
Proiect Management
$ 12,520.0(
1.
Project Kick -Off Meeting
24
3
3
60
194
$ 24,210.00
6
$ 1,020.00
S -
S
1,020.0(
2.
Project Schedule
1
4
S -
$ 3,640.0(
5
$ 790.00
S -
S
790.0(
3.
Manage and Coordinate Project Efforts
S 1,500.00
12
6
_--
18
$ 3,180.00
S -
S
3,180.0(
4.
QualityControVQualityAssurance
12
6
Task 4:
Bid Phase Services
18
$ 3,180.00
S -
S
3,180.0(
5.
Periodic Progress Meetings (3 meetings)
3
3
Subtotal Construction Phase Services
01 01 01 01 o] $ - 1$ - $ -
6
$ 1,020.00
8 500.00
S
1,520.0(
Subtotal Project Management
31
22
0
0
53
S 9,190.00
$ 500.00
$
9,690.0(
M:1Prospective_Projects10067 (Peartand)42017.08.23 Package 34Stantec\Fee Estimabon Spreadsheet 2018.03.07.x15
Basic Services Total
70,860.0(
Additional Services Total
Grand Total
70,860.0(
Page 1 of 1
Printed:3/7/2018
Task 2:
Force Main Conceptual Design and Route Study
1.
Data Collection and Review
2
12
16
30
$ 3,860.00
S -
S 3,860.0(
2.
Route Study (2 alignments)
8
40
24
60
132
$ 15,440.00
S -
$ 15,440.0(
3.
Deliverables:
0
$ -
S 1.500.00
$ 1,500.0(
3a.
Draft and Final Technical Memorandum
16
32
24
24
96
$ 12,520.00
S -
$ 12,520.0(
3b.
Preliminary Design Drawings, Force Main Plan and Profiles (12 sheets) and Details (3
sheets) - 30%
24
60
50
60
194
$ 24,210.00
S -
$ 24,210.0(
3c.
Preliminary Design Opinion of Probable Construction Cost
4
8
16
28
$ 3,640.00
S -
$ 3,640.0(
Subtotal Preliminary Engineering Report
54
152
130
144
480
$ 59,670.00
S 1,500.00
$ 61,170.0(
_--
Task 3:
Design Phase Services
Subtotal Final Design
01 01 01 01 01$ - 1$ - 1$
_
Task 4:
Bid Phase Services
Subtotal Bid Phase Services
01 01 01 01 01$ - 1$ - $
Task 5:
Construction Phase Services
Subtotal Construction Phase Services
01 01 01 01 o] $ - 1$ - $ -
Task 6:
Additional Services
Subtotal Additional Services
01 0 01 0 Os - 1$ - 1$ -
TOTAL HOURS
85
174
130
144
533j 8 68,860.00
TOTAL COST
$ 16,150.00
$ 26,100.00
8 13,650.00
$ 12,960.00
$ 68,860.00
$ 2,000.00
$ 70,860.0(
M:1Prospective_Projects10067 (Peartand)42017.08.23 Package 34Stantec\Fee Estimabon Spreadsheet 2018.03.07.x15
Basic Services Total
70,860.0(
Additional Services Total
Grand Total
70,860.0(
Page 1 of 1
Printed:3/7/2018
F__y� ty
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Annise D. Parker.
Mayor
CITY OF HOUSTON
Office of Business Opportunity
Fivengineering, LLC DBA 5engineering
is duly certified as a
Women Business Enterprise (WBE)
Certified Categories:
NNCS-541330: ENGINEERING CONSULTING SERVICES
Cerificaacn Review Date:
June 30, 2018
Expiration Date
~WtaMrss er'-
Cent cat on Number 15-11-12045
NateTb anneal* **a raven, dM eq ar11au110n Oh* d MMasOppRnN. and M' be cooled *Wer It* above *rad sari ertl,O any
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Texas Historically Underutilized Business (HUB) Certificate
4r► HUB
aar.lwr w./ar►wrpsd tprrrw Ae.�
CertificateNID Number: 1452929402800
FileNendor Number: 473272
Approval Date: 02 -FEB -2017
Scheduled Expiration Date: 02 -FEB -2021
The Texas Comptroller of Public Accounts (CPA), hereby certifies that
FIVENGINEERING, LLC
has successfully met the established requirements of the State of Texas Historically Underutilized Business (HUB)
Program to be recognized as a HUB. This certificate printed 03 -FEB -2017, supersedes any registration and certificate
previously issued by the HUB Program. If there are any changes regarding the information (i.e.. business structure,
ownership. day-to-day management, operational control, business location) provided in the submission of the business'
application for registration/certification as a HUB, you must immediately (within 30 days of such changes) notify the HUB
Program in writing. The CPA reserves the right to conduct a compliance review at any time to confirm HUB eligibility. HUB
certification may be suspended or revoked upon findings of ineligibility.
I1, u, pis
Bobby Pounds, Interim Director
Statewide Support Services Division
Note: In order for State agencies and institutions of higher education (universities) to be credited for utilizing this business as a HUB, they must award
payment under the CertificateNID Number identified above. Agencies, universities and pnme contractors are encouraged to verify the company's HUB
certification prior to issuing a notice of award by accessing the Internet (https:llmycpa.cpa.state.tx.usltpasscmblsearchlindex.jsp) or by contacting
the HUB Program at 512-463-5872 or toll-free in Texas at 1-888-863-5881. Rev . 06/14
City of Pearland 1 RSOQ #0817-58 1 Package 3: Distribution System
A-5