R2018-065 2018-04-09 RESOLUTION NO. R2018-65
A Resolution of the City Council of the City of Pearland, Texas, authorizing
participation in an interlocal pricing arrangement with the Texas Buy Board,in
the amount of $107,951.36, for the purchase of playground equipment and
related installation from Grounds for Play (Woodcreek Park and Hyde Park).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That competitive pricing for the purchase of playground equipment and
installation has been obtained through the Texas Buy Board, a cooperative purchasing partner of
the City.
1 Section 2. That the City Council hereby awards the bid to Grounds for Play, in the
amount of$107,951.36.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for the purchase and installation of playground equipment to serve Woodcreek Park and Hyde Park.
PASSED, APPROVED and ADOPTED this the 9th day of April, A.D., 2018.
,),,„ R,ti
TOM REID
MAYOR
ATTEST:
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Y NG L If�fG, T C =3• /N .
Y SE TARY ........../
APPROVED AS TO FORM:
D RRIN M. COKER
CITY ATTORNEY
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Resolution No. R2018-65
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Pearland Parks & Recreation Department
PURCHASE O.RI)ER REQUEST FORM
• TEXAS
Sr
From: Chrystopher Bickham Date: 2119/18
*Vendor: Grounds for Play
*If this is a new vendor, complete and attach Vendor application &W9.
• .
Unit of
Quantity Measure Description Price per Unit Total
Playground Equipment 53,542,92
- - —
Tire Swing 5,187.00
r---
Installation of Equipment 20,550.00
-
Removal & Disposal of Pea Gravel 11,200.00
Geo Textile Fabric 555.25
_
Engineered Wood Fiber 4,707.50
Installation of Wood Fiber 6,375.00
BuyBoard Discount -1,843.31
'---1
Freight 7,677
Total 1 107,951.36
Purpose of Purchase (include job location, event, etc.):
Installation of Plai'mrounds in City Parks. BUYBOARD 512-16
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,,"-:!•,'N;:-..:',v,i),;^r,'-'j.-",;;:tr,";5:3,-:vel-i$1,54,....„.„,_'.gitii'nt-.-;',._44,P.t.',..;;,c1/4z*'-CY4'Art:,-,?:t!':.:::::;:ziin Charge to Account Number:
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100-500-540.5600.080
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iT„ Grounds
or Y`L P a,
A piviclon of 614,
1050 Columbia Dr. { U 0 C}1 42962
Carrollton,Georgia 30117
1.800.552,7529 CREATED: 2/1512018
groundsforplay.corn
EXPIRES: 4/13/2018
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CE.�•
ll �:�'•. 'ENDS �P.RIC
3 ASTM_ADDNI-Label Warning and Supervision $1.05 $3.15
1 BONUSHARDWARE-f3onus Hardware Kit $1.00 $1.00
School Age Play Structure - School Age flay $20,999.24
Structure:GFP-2400-512-03-1
GFP Special Discount-BUYBOARD DISCOUNT 'S% $-1,049.96
1 90015991XX-5"Arch Tire Swing 1-Bay $2,380.00 $2,360.00
1 9001 5803XX-Rubber The Bay w/PVC chain $424.00 $424.00
1 90016501XX-Arched Swing Fram 5"-8`-1 bay $2,237.00 $2,237.00 •
1 90016108XX-Belt Seat Bay-8' (For Quote Only) $165.00 $165.00
•
Subtotal. $5,187.00
GFP Special Discount-BUYBOARD DISCOUNT 5% $-269.35
1 1N:EQ-INSTALL-Installation of Equipment $12,900.30 $12,900.00
"Based on a flat, level,accessible area
*Does not include removal of existing equipment
*Unless specifically noted this does NOT Include prevailing wage
rates or fees
`Permitting is not included unless specifically noted on a separate
line item
4,480 IM:RMV&DSP-Removal&Disposal of existing pea gravel $2,60 $11,200.00
2 IM:EWF-GEO-Goo Textile Fabric 250`Ig x 0'wd per roll $101.00 $382.00 •
Thank you for the opportunity to quote your upcoming project! If you have any questions, please contact our Customer Service Department at
1.600.5521520,Quotes do not Include Installation or safety surfacing unless uthelwise rested.In the event of any Inconsistencies in regards to terms,the
teams stated on this quota shall control.
building better play environments
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A Dlvlslon o}ri'p
1050 Columbia Dr.
Carrollton, Georgia 30117
1.800,652.7528
groundsforplay.cem
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City of Pearland-Wood Creek Park Play structure
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Accounts Payable City of Peariand-Wood Creek Prepald
City of Pearland Park
PO Box 2719 2907 Crane Dr.
Pearland TX 77688-2719 Pearland TX 77581
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.. •. ... . >i'.1..:.. "i;,.. .�.!T,.:;,:\:-•,•..Y•,•,.:!� •:,�''i�t::;];•:ti%: �. '� �:4Y!"i!T r,,.�:i�::-•,.•. , �,�:��:;:;.�.-,l�`::�•!':e.:�'.;;
127 Darrell Lawson
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Litt:%:�li!:f:':i;rt. t:ii•R:''.!r.t:' .y.;, •t••t,1•t•�M l� .:{ 4..,
Subtotal.-13 -33391-2 $21,883.64
.1 IN:EQ-INSTALL-Installation of Equipment($21,860.00) $7,650.00 57,650.0()
*Based on a flat, level,accessible area
*Does not include removal of existing equipment
*Unless specifically noted this does NOT include prevailing wage
rates or fees
'Permitting is not included unless specifically noted on a separate
Ilno Item
65 111:EWF-Engineered Wood Fiber $16.50 $x07.50
N •Priced per cubic yard
'9"Naturaliy-wmpacted depth(12"Pre-compacted)is standard.
*Freight&installation not Included
*pricing assumes access for a 53' trailer. If a smaller trailer Is
required,additional charges may apply.
1 1N:EWF-GEO•-Geo Textile Fabric 250'Ig x 6'wd per roll $173.25 $173.25
55 I■:EWF-lN$TALL-Installation of wood fiber Priced per cubic yard $25.00 $1,375.00
1 Freight:Freight Out 1311table and Handling-Freight for EWE $1,500.00 $1,500,00
Thank you for the opportunity to quote your upcoming proj c11 it you have any questions, please contact our Customer Service Department at
L800.552.7529.Quotes do not Include installation or safety surfacing unless otherwise noted.In the event of ony inconststendes In regards to terms,the
terms statod on this quote shall control,
building better play environments
k. ndeS
or Play.
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A Division Of 9* •
1050 Columbia Dr. •
Carrollton,Georgia 30117
1.800.562.7629
groundaforpleycom
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City of Pearland City of Pearland Prepaid
Peariand TX 77581 Pearland TX 77581
:•i•:�wl:
L. ':�'?' X1 7,;:,•a++ :
.,p-..,,, . Grounds
,... cor p ay y
�11;.;;'-,. A bfvteton of GRp
1050 Columbia Or. i'1 U O O 1, �,Zg 62
Carrollton,Georgia 30117 �l
1.800,552.7523 , • CREATED: 2/15/2018
groundaforpIay.core EXPIRES: 4/1312018
The parties to this agreement hereby agree that:
1. Any changes in the scope of work shall be accommodated only with mutually approved, written change orders. Any
CUSTOMER representative that acts as an authorized agent of the CUSTOMER will be assumed to have authority to approve
and sign change orders.
2. GFP shall have the right to invoice the CUSTOMER and collect additional reasonable charges if unforeseen additional costs are
Incurred on this project for any of the following reasons:
• Permitting (building, dig, etc.), Bonds, -taxes, Storage and/or Transporting of Equipment, offloading not covered under
proposed scope of work
• Prevailing Wages, Union Wages, Engineering Casts not covered under proposed scope of work
• Contract price based on normal site conditions (normal digging, standard footer, etc.). Conditions such as underground
obstacles (rock, coral, construction debris, paving sinkholes, etc.) which preclude the use of heavy machinery will require
additional labor costs. Site accessibility included. Foundations shall be designed to provide adequate structural capacity,
adequate foundation bearing capacity with acceptable sett;ements, and acceptable overall stability of slopes adjacent to the
foundations.This is required by the CUSTOMER or the CUSTOMI:ft consultant.GFP assumes no responsibility for soli and
site conditions. .
• White Grounds For Play makes every effort to provide accurate shipping prices, these are only estimates and additional
charges may apply. .
3. Failure of the CUSTOMER to make timely progress payments fa-equipment where such progress payments are required shall
result in the cessation of production or the withholding of shipment of completed items until all progress payments are made in
accordance with agreed upon terms.
4. Upon failure to pay required progress payments, GFP shall charge the CUSTOMER a storage fee equal to one percent per day
of the project equipment total,or$50 per day,which ever Is greater.The CUSTOMER shall pay any such storage fee charged
before the equipment will be shipped. The CUSTOMER shall advise GFP of any delays in site availability, construction
scheduling, site work progress, personnel absences, or any other event that might cause the CUSTOMER to be unable to
receive shipments according to planned schedules. Once GFP commits the equipment portion of this order to manufacturing
scheduling,and so advises the CUSTOMER,the CUSTOMER shall pay for said equipment when Invoiced and any reasonable
handling, transportation, and storage charges required to safely house the equipment until the CUSTOMER is prepared to
receive it.
5. A 35%re-stocking fee will apply for any equipment Item ordered and returned for any reason other than damage incurred during
delivery.The CUSTOMER will have 72 hours after order placement to cancel any/all orders.
6. Job site must be ready by the scheduled Installation date.Any downtime resulting from the delays in installation, additional
travel times/trips, etc.may result in additional charges.
7. The CUSTOMER shall provide an accurate schematic or diagram of all underground utilities, inclusive of water Irrigation
systems, in the area in which playground equipment, fall zones, trike tracks, walkways, or other site amenities are to be
installed, or shall provide a written statement that no such underground utilities exist. GFP shall be held harmless for any
damage to or ramification resulting from damage to underground utilities should those utilities damaged be either Improperly
located in the schematics or drawings furnished by the CUSTOMER or by CUSTOMER error in determining no such utilities
exist.
B. Existing drainage problems, if any, will not be solved by this playground project unless noted as a line item in the proposed
scope of work. Any problems with drainage that occur after installation is complete shall he the responsibility of the .
CUSTOMER.
9. Heavy machinery may be required in the installation of the proposed scope of work,Grounds For Play will,within reason,try to
leave afte as it was found.if site does not allow the use of heavy machinery,additional labor costs will apply.
Thank you for the opportunity to quote your upcoming projects If you have any questions, please contact our Customer Service Department et
1.800.552.7529.Quotes do not include Installation or safety surfacing unless otherwise noted.In the event of any Inconsistencies In regards to forms,the
terms stated on this quote shall control.
building better play environments
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