R2018-044 2018-03-05RESOLUTION NO. R2018-44
A Resolution of the City Council of the City of Pearland, Texas, authorizing a
contract with Joiner Architects for architectural design services, associated
with Fire Station No. 8, in an amount not to exceed $622,350.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for architectural design services associated with Fire
Station No. 8, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all
purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest a contract for architectural design services associated with Fire Station
No. 8.
PASSED, APPROVED and ADOPTED this the 5th day of March, A.D., 2018.
ATTEST:
YRS,CJNG LING, TR
Y SEC TARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
01111 n/4
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Resolution No. R2018-44
Exhibit A
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into upon final execution by and between the City of Pearland
("CITY") and Joiner Architects ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Fire Station #8 ("PROJECT"). (Project #FA 1501)
SECTION I - SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under the
same or similar circumstances:
A. The CONSULTANT shall perform design services. See Exhibit A, attached, for a
detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule
shall be submitted in digital and hard copy form in the Microsoft Project for
Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for termination
of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving
payment for services not performed or for hours not worked, mishandling or
untruthful reporting of money transactions, destruction of assets, embezzlement,
accepting materials of value from vendors, or consultants, and/or collecting
reimbursement of expenses made for the benefit of the CITY. The CONSULTANT
agrees that it will not, directly or indirectly; encourage a CITY employee to engage
in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product generated
by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon
request, shall become subject to the Open Records Laws of this State.
Design
1 of 7 D2. Revised 2018
F. The CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors
and omissions relating to the performance of any work by the CONSULTANT, its
agents, employees or subcontractors under this Agreement, as follows:
(1)
Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3)
Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non -owned vehicles, with minimum limits of $1,000,000 for
injury or death of any one person, $1,000,000 for each occurrence, and
$1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. Certificates of Insurance and endorsements shall be furnished to
the CITY before work commences. Each insurance policy shall be endorsed to
state that coverage shall not be suspended, voided, canceled, and/or reduced in
coverage or in limits ("Change in Coverage") except with prior written consent of
the CITY and only after the CITY has been provided with written notice of such
Change in Coverage, such notice to be sent to the CITY either by hand delivery to
the City Manager or by certified mail, return receipt requested, and received by the
City no fewer than thirty (30) days prior to the effective date of such Change in
Coverage. Prior to commencing services under this CONTRACT, CONSULTANT
shall furnish CITY with Certificates of Insurance, or formal endorsements as
required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence
that policies providing the required coverage, conditions, and limits required by this
CONTRACT are in full force and effect.
Design 2 of 7 D2 Revised 2018
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every kind
for which CONSULTANT is legally liable, including all expenses of litigation,
court costs, and attorney's fees, for injury to or death of any person, for damage to
any property, or errors in design, any of which are caused by the negligent act or
omission of the CONSULTANT, his officers, employees, agents, or subcontractors
under this CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
SECTION II - PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end January 30, 2020.
SECTION III - CONSULTANT'S COMPENSATION
A. The total compensation for the services performed shall not exceed the total noted
in Section B.
B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT based
upon the following:
1. Basic Services (Lump Sum) $612,350.00
2. Additional Services shall require independent and specific authorization
and shall be billed as (Lump Sum):
3. Bid Phase Services (Hourly Not to Exceed)
4. Construction Phase Services (Hourly Not to Exceed)
5. Reimbursable Expenses (Not to Exceed) $10,000.00
6. Total: $622,350.00
C. The CITY shall make payments to the CONSULTANT within thirty (30) days after
receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly
basis.
Design 3 of 7 D2 Revised 2018
SECTION IV - THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance
or approval of CONSULTANT'S work shall not relieve CONSULTANT'S
responsibility for errors or omissions of the CONSULTANT or its sub-
consultant(s) or in any way affect the CONSULTANT'S status as an independent
contractor of the CITY.
SECTION V - TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason --
with or without cause -- by delivering written notice to CONSULTANT personally
or by certified mail at 700 Rockmead, Ste 265, Kingwood, TX 77339. Immediately
after receiving such written notice, the CONSULTANT shall discontinue providing
the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15th day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty (60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum, the portion of such sum payable shall be proportionate
to the percentage of services completed by the CONSULTANT based upon the
scope of work.
Design 4 of 7 D2 Revised 2018
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria County,
Texas. The laws of the State of Texas shall govern the terms of this CONTRACT.
The prevailing party in the action shall be entitled to recover its actual damages
with interest, attorney's fees, costs and expenses incurred in connection with the
dispute and/or action. CONSULTANT and CITY desire an expeditious means to
resolve any disputes that may arise between under this CONTRACT. To
accomplish this, the parties agree to mediation as follows: If a dispute arises out of
or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be
settled through negotiation, then the parties agree first to try in good faith, and
before pursuing any legal remedies, to settle the dispute by mediation of a third
party who will be selected by agreement of the parties.
SECTION VI — ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and
supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII — COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT,
and that he has not paid or agreed to pay any company or person, other than a bona fide employee,
any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon
or resulting from the award or making of the CONTRACT. For breach or violation of this clause,
the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from
the CONTRACT price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage brokerage fee, gift, or contingent fee that has been paid.
Design 5 of 7 D2 Revised 2018
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
CITF P • ALAND, TEXAS
CONSULTANT
3- /S-/ ?
DATE
Zt2.It
DATE
Design 6 of 7 D2 Revised 2018
House Bill 89 Verification
1, (Person name), the undersigned
representative (hereafter referred to as "Representative") of o csz--.
(company or
business name,hhe after referred to as "Business Entity"), being an adult over the age
of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby
depose and affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business
Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City of
Pearland; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business
activities with, or otherwise taking any action that is intended to penalize, inflict economic
harm on, or limit commercial relations specifically with Israel, or with a person or entity
doing business in Israel or in an Israeli -controlled territory, but does not include an action
made for ordinary business purposes.
SIGNATUR OF l'n..ZEA SENi►ATIVE
v SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this
a / day of r , 20 ► �j.
oF
SUSAN JENINE SEWALT
My Commission Expires
February 4, 2019
Notary Public
„lekal
Design 7 of 7 D2 Revised 2018
JOINER
ARCHITECTS
700 Rockmead, Ste 265 I Kmgwood,1X 77339 1 281.355.6401
2600S. Stare Bivd, Ste 300 1 League City, IX 77573 281.245:3364
February 13, 2018
Mr. Robert Upton
Director of Engineering
City of Pearland, Texas
3519 Liberty Drive
Pearland, TX 77581
Exhibit A
Resolution No. R2018-44
Exhibit "A"
RE: CITY OF PEARLAND FIRE STATION NO. 8 PROPOSAL FOR PROFESSIONAL SERVICES
Dear Mr. Upton:
Thank you for the opportunity to submit this proposal for professional services. We greatly
appreciate it. Joiner Architects, Inc., the Architect, is pleased to provide this proposal to the City of
Pearland, the Client, for professional services for the above referenced project. The following are
our proposed Scope of Services based on our understanding of the Project Description:
Project Description:
Construction of an approximately 16,000-18,000 square foot fire station located at 12155 McHard
Road in Pearland, Texas. The station shall be designed to house two 4 -person engine crews, one 4 -
person ladder crew, and one 2 -person ambulance crew. The station will include fifteen individual
dorm rooms, restrooms with showers, a kitchen/dining area, a day room, a Captain's office, a
Lieutenant's office, personnel and equipment decontamination areas, an exercise room, and
storage areas for bunker gear and medical supplies. The facility will be constructed to 140 mph/3
second gust wind load standards, and will include a backup generator, four 80 -foot deep drive
through apparatus bays with fully glazed doors and a bay workshop with ancillary support spaces.
The site shall have drive -around curbed/concrete vehicular pavement, dumpster enclosure, median
cut along the thoroughfare, perimeter fencing with access -controlled gates, and adequate parking
for full staffing on 24/7 operation. The building foundation shall be a reinforced concrete slab -on -
grade with footings determined by the Geotechnical Investigation. The building superstructure
shall be a conventional steel framed structure. The exterior building materials shall harmonize with
the neighboring structures.
Page 1 of 3
NER
ARCHITECTS
700 Rockmead, 'Ste 265 1 Kingwood, TX 77339 1281:359.6401
2600 S. Shore &Vd, 6te 300 .1 League city, TX 77573 1 2812453304
Standard Scope of Services:
Comply with all Services indicated in the City of Pearland "Architectural Services: Standard Scope of
Work", pages 2-12, D23. Revised 10/12, unless noted as "Service Exclusions" herein. See attached
Exhibit B for a complete description.
Supplemental Scope of Services:
The following Services shall be Supplemental to the above Scope of Services by the Architect based
on discussions with the Client and our understanding of the Project Description as defined herein:
1. Multiple 3-D models and exterior renderings for the Client's review/approval.
2. All required site surveying and elevation certificates.
3. Sealed geotechnical investigation.
4. Sealed traffic impact analysis (if required).
5. Consult with Client's security and alerting system manufacturers, and specify preferred
systems.
6. Consult with Client's door hardware consultant, and specify preferred access control and
hardware systems.,
7. Commissioning services required by the 2015 International Energy Conservation Code.
8. Design project to meet Client's anticipated budget and make all necessary revisions to the
contract documents to meet that budget at no additional cost to Client. Upon Client's
request, value engineer construction documents as required at no additional cost to Client.
9 All work required to provide Client with windstorm certification WPI -8 for the specified wind
loads including, but not limited to, execution of the Texas Department of Insurance (TDI)
Application for Certificate of Compliance Form WPI -1, Inspection Verification From WPI -2 -
BC -6, and all necessary document reviews and inspections.
10. Coordinate all TXDOT roadway, right-of-way/easements, median revisions, utility
relocations, and warning light/signal requirements.
11. Provide energy efficient/life cycle analyzed modeling through CenterPoint's plan review.
12. Prepare and pay for the required registration documents for Accessibility review and
inspection by a Registered Accessibility Specialist (RAS) for compliance with the Texas
Accessibility Standards.
13. Obtain all approvals and permits necessary to construct the project. Building code
permitting fees to be waived by Client.
14. Life cycle cost analysis between apparatus bay motorized sectional overhead doors and
bifold doors.
15. Prepare interior and exterior finish color selections/schemes for the Client's approval.
16. Facilitate equipment demonstrations with the General Contractor and Client.
17. Pay for all printing and couriering costs.
18. Coordinate with the General Contractor in obtaining the final Certificate of Occupancy.
19. Third -party mechanical system testing and balancing.
Page 2 of 3
JOINER
ARCHITECTS
700 Rite Weed, Ste 265 .i Kingwood, TX 77339 i 281:359.6401
2600 S: Shore Blvd, Ste 300 .1 League City, TX77573 1 281.245.3304
Service Exclusions:
The following items were not considered when determining the Compensation for this proposal and
may or may not result in additional service charges:
1. The property has been platted. No additional platting shall be required.
2. Design of storm water detention systems.
3. Design of training tower and/or training props.
4. Design of radio tower.
5. Design of fuel storage tanks.
6. Design of fire sprinkler system (this service to be provided by the General Contractor as part
of construction per State requirements).
7. LEED (Leadership in Energy and Environmental Design) Certification.
8. Construction material testing.
9. Fees associated with site and building permitting (City, County, TXDOT, or any authority
having jurisdiction).
10. Utility service extensions and associated connection/tap/impact fees.
11. Environmental assessments/studies.
Schedule:
See attached Exhibit C for our Proposed Design and Construction Schedule.
Compensation:
Based on the above Scope of Services, the related time in man-hours, consultant fees, and
associated expenses, we are proposing for our Scope of Services a lump -sum not to exceed fee of
$622,350.00 (six hundred twenty-two thousand, three hundred fifty dollars and zero cents). See
attached Exhibit A for our fee. breakdown.
Additional Services Schedule of Hourly Fees:
Administrative $125.00
Design Professional/CAD Operator $150.00
Project Architect/Technical Lead $225.00
Principal $250.00
Please feel free to contact me if you have any questions pertaining to this proposal. We look
forward to working with you, and completing another successful project.
Sincerely,
Joby M. Copley, AIA
Partner
Page 3 of 3
JOINER
ARCHITECTS
700 Rolanead, Ste 265 1 IGn jwood,1X 77339 1 281 959 6401
2600 S.ShcteBlvd, Ste 300 1 League 51yTX77i573 1 281245.3304
Pearland Fire Station #8 - Exhibit A
Architectural Fee
$310,700.00
Programming
Staff ;
Rate/HR
`_; Fee
Hours
Administrative
$125
$2,125.00
17.00
CAD/Technical
$150
52,250.00
15.00
Architectural/Team Leader
$225
$3,150.00
14.00
Partner
$250
$7,250.00
29.00
° ° `„" "TOTAL ^ ti a
- 14,775.00;;
75.00
SchematikDesign P �'� " "
:
'
Staff
Rate/HR
;i Fee'`'
Hours
Administrative
5125
$2,875.00
23.00
CAD/Technical
$150
515,150.00
101.00
Architectural/Team Leader
$225
$7,875.00
35.00
Partner
$250
$4,250.00
17.00
*TOTAL
30,150.00.
176.00
Design Development �'
,a_
Staff ° , = i.,.
Rate/HR
Fee ,
Hours
Administrative
5125
54,375.00
35.00
CAD/Technical
5150
522,650.00
151.00
Architectural/Team Leader
$225
$11,925.00
53.00
Partner
$250
$6,500.00
26.00
"TOTAL
"
45 450.001
265.0
Construction Documents
Staff
Rate/HR
_ Fee
Hours
Administrative
5125
$14,125.00
113.00
CAD/Technical
5150
572,600.00
484.00
Architectural/Team Leader
$225
$38,025.00
169.00
Partner
$250
$21,000.00
84.00
TOTAL
145750.00
850.1''
Bidding
Staff .
Rate/HR
„ Fee
, Hours
Administrative
$125
$1,375.00
11.00
CAD/Technical
$150
$7,500.00
50.00
Architectural/Team Leader
5225
53,825.00
17.00
Partner
$250
$2,000.00
8.00
TOTAL . •
• 514,700.00
' " 86."
Construction Administration -
Staff
Rate/HR
Fee _
Hours
Administrative
5125
$5,875.00
47.00
CAD/Technical
5150
$9,000.00
_ 60.00
Architectural/Team Leader
$225
$15,750.00
70.00
Partner
$250
529,250.00
117.00
4' TOTAL ...'. _:
59875.00'
. '294.1 i
Accessibility'Review/Inspection
$4,000.00
Printing/Couriering
510,000.00
MEPT Engineering
594,500.00
EnergyModeling :' °
°�-
$9,000.00
MEP Corramissionmg
$10,000.00
Structural Engineering
$42,000.00
Civil Engineering
569,860.00
Site Surveying
•,
$8,590.00
Traffic lmpactAnalysis '"
;r
512,500.00
TXDot Signal
59,500.00'°_= ,
P&P Waterline. CrossingsFM2334
$6,500.00_x_ _
Geotechnical Engineering
$5,200.00
Mechanical System Testing/Balancing
$10,000.00'
Windstorm Engineering
$20,000.00
$622,350.00 -
TOTAL: '
L _`
Pearland Fire Station #8 - Exhibit B
;1.1 1 Ai
Services provided would include complete architectural, structural (including Windstorm
Certification — WPI -8 Certificate), mechanical, electrical, plumbing, and civil design services. In
addition the following services will be included.
I. Programming Phase
1, Attend Pre -Development meeting and address points of clarification regarding the
project.
2. Create a comprehensive Site Plan in accordance with the Unified Development Code
(UDC), site utilities, facilities, drainage requirements and traffic planning.
a. Coordinate with acquisition manager.
3. Create a Program of Spaces for building interior, including: basic information such as
sizes, space requirements, workflows, activities and special uses.
4. Facilitate meetings with City staff as needed to develop basic components of the
building, including City's building standards, equipment, materials and specialized
requirements.
5. Review the Geotechnical Report provided by City and mcorporate findings and
recommendations into site design. Coordinate with structural and civil engineer as
related to the design.
6. Review the Boundary and Topographical Survey provided by City. Coordinate with
civil engineer fordesign.
7. Review Traffic Impact Analysis (TIA) provided by the City ana incorporate findings
and recommendations into site design. Coordinate with civil engineer as related to the
design.
Attend coordination meetings with City staff and any pertinent external agencies
(County, State and Federal) as required to determine and gain approvals from all
pertinent entities.
9. Provide a schematic statement of probable cost and conceptual project schedule.
10. Prepare and submit one set of Final Project Program of Spaces (site plan program of
spaces and adjacencies layout) for review and approval.
a. Attend review meeting with City.
Design
2 of 6 D23. Revised 10/12
Pearland Fire Station #8 - Exhibit B
II. Schematic Design Phase {30%)
1. Attend and chair monthl
y (or as requested by Project Manager) progress meetings with
City of Pearland.
a. Prepare and submit agenda at least two day's prior to progress meeting.
b. Prepare and submit progress meeting minutes in a ;timely manner:
2. Facilitate meetings with 'City staff.to review building square footage, required utilities,
drainage, zoning and traffic needs to develop Schematic. Design Documents.,.
3. Obtain and review applicable' City standards and guidelines for design (Design Criteria
Manual, Unified Development Code), andprovide designthat meets City codes.
4. Providedesign- to obtain LEED Certified certification with 'current LEED New
Construction standards and guidelines:
5. Prepare and submit, four (4) sets of Schematic Documents, Schematic Cost Estimate
and Schedule to ,complete design to the City staff for review and approval (30% pian
review). Components io include:
a. Site plans, pavinglayouts:and traffic circulation.
b: Floor plans and building circulation.
c. Exterior, elevations, perspectives, renderingand color palette..
d. Relevant site requirements;
e. Identify utility requirements.
6 Afterreceiving schematic design comments, initiate plan review process with:. critical
;stakeholders:
a. Planning Department, Building officials and Fire Marshall to review project
requirements.
b. City Engineer and Brazoria. Drainage District 4 (BDD4) to review project
drainage:.
c. .Public. Works to review utilities.
7: Respond in writing to all City comments from items 5: and 6: in excel format.
8.. Coordinate': and send full set of plans to private utilities and service proviiders. Provide.
copy of transmittal -letters to City.
III. Design Development Phase (60%)
1 Attend andchair monthly. (or as requested by Project Manager) progress :meetings with
City ofPearland.
a. Prepare and Submit agenda at least two days prior to progress; meeting:
b. Provide and. submit progress meeting minutes in a timely manner.
2. Facilitate and attend meetings with City staff to develop Design Development,
Documents.
3. Prepare and submit four:(4): sets 'of Design Development Documents including Detailed,.
Specifications, Cost Estimate and.Schedule to the City staff for review and approval.
(60% plan _review). ,Components to include.
a. Site plans, paving'layouts, traffic circulation,, lighting, signage and utilities.
b. Floor plans, Structural (WPI -8); Civil, Architectural, Storm Watcr Pollution
Prevention Plan (SWPPP.), MEP, Fire Protection,landscaping and irrigation.
c. Exterior;elevations, perspectives, rendering and colot palette.
d. All building sections and details.
e: Interior elevations, casework and millwork elevations.,
f ,Drainage study and calculations.
g Report addressing allcity's Design Criteria, and Code requirements
4 Respond in writing:to all City comments °onplans from items 2 in.excel format:
5 Caoordinate final utility plans.
Design
3 of 6 D23.•Revised 10/12
Pearland Fire Station #8 - Exhibit B
6. Coordinate and send full set of plans to private utilities and service ,providers. ProVide
copy oftransmittal letters to City.
7. Coordinate architectural plans with mechanical, :electrical, plumbing and structural
plans.
IV. ConettnetiOn Documents Phase (90%).
1. Attend and chair monthly (or as requested by Project Manager) progress Meetings:with
City cif Pearland.
a. Prepare and submit agenda at least IwiadayS prior to progress meeting.
b. Prepare and progress meeting minutes in a timely manner.
2. Prepare complete Construction Documents and Specifications and submit four (4) Seta
to city staff for Code and general review and approval (90% plan review).
3. Attend follow up meetings with Fire Marshall, FIDI-0,4; City Engineer, Planning; .Public
,
Works, Building Maintenance, Information Technology and Chief Building Official
(CBO).
a. Obtain BDD4's approval and signature Of Platt.
Respond in writing to all City comments on from item 1 and 2 in excel format.
5. Complete Platting and record Plat:
6. CoirtPlete final coordination with private Utilities and service providers 'and obtain all
necessary signatures on:each page -of the full set of plans.
7. Prepare and subMit four (4) complete sets of Construction Documents, including 90%
written responses, Specifications and Architect's Cost Estimate and schedule to:
a: Projects DepartMent for review and approval (100% plan revietv).
b. ConnnunityDevelopMent for formal Plan Review for Perna.
Submit plans and 'Coordinatewith Texas Department of Lidensing. and Regulation
(TDLR) or Registered Accessibility Specialist (RAS) for accessibility review ; Obtain
EA.g.Nuniber and Plan Review Report:,
9 Correct plans to reflect issues noted by Review for permit.
1.0. Acquire signatureof City Engirieerand Chief OfficiaL,
V. Bid Phase (Hourly, not to exceed)
a Provide Notice to Bidders (NTB) to the Project Manager rn an electronic
form appropriate for the e -bid system format. City is responsible for
advertising.
b. Provide electronic copy of bid ready plans and praieet manual to the Project
Manager for the e -hid system•
c. Coordinate and chair pre-bid meeting and attend the Bid OPening.
d. Respond in writing to questions from bidders. Prepare and issue Addenda as
necessary.
e. Assist with design of Bid Proposal.
f Prepare Architect's Recommendation of Award Letter that includes the
following required content:
L Check for math errors and reconcile any mathematical discrepancies.
ii Review for unbalance bid items.
iii.- Certified Bid Tabulation including Architect's estimate.
iv. Review of contractor's financial standing and references provided.
. v. Explanation of discrepancies between the Architect's estimate and
bids.
vi. Reconunendation to award.
4.of.6 D23:,R.:etied 10/1/
Pearland Fire Station #8 - Exhibit B
2. Attend City Council meeting to answer questions and recommend award of
Construction Contract.
3. Produce and transmit to selected contractor five (5) sets of project documents ready
for execution with City's Notice of Intent to Award (NOI).
VI. Construction Administration Phase (Hourly, not to exceed)
1. Facilitate Pre -Construction meeting with agenda.
2. Attend and chair monthly (or as requested by Project Manager) construction progress
meetings.
a. Provide and submit agenda at least two days prior to progress meeting.
b. Provide and upload progress meeting minutes into Pro -Trak in a timely
manner.
3. Provide Construction Administration.
a. Coordinate with Project Coordinator on Pro -Trak training.
b. Obtain and review schedule of values from contractor.
i. Prepare and submit schedule of values in excel format ready for Pro -
Trak (template provided by City) to Project Manager.
c. Review, log and approve submittals, shop drawings, samples, product data,
Request for Information, Request for Proposals, Change Orders, etc. in
accordance with Contract Documents using City's Pro -Trak system.
Coordinate with Construction Manager and Project Manager.
d. Review Construction Materials Testing reports in Pro -Trak system.
e. Review and approve applications for payment in Pro -Trak system.
f Provide direction for questions and concerns from the contractor and
Construction/Project Manager in resolution of problems.
4. Provide Field Services for entire construction period
a. Architect's Construction Administrator to conduct a site visit a minimum of
one (1) time per month, including observation of structural concrete placement,
underground piping installation and inspections,
mechanical/electrical/plumbing cover-up, masonry installation, ceiling cover-
ups, etc.
b. Coordinate with City's Engineering inspector on a monthly basis.
c. Provide & upload site visit report to Project Manager weekly in Pro -Trak.
d. Coordinate WPI -8 inspection and documentation.
e. Coordinate structu ral/mechanical/electricallplumbing observations and.
certifications.
5. Conduct Substantial Completion Inspection
a. Coordinate with Construction Manager/Project Manager to create and submit
substantial completion punch list.
b. Substantiate that items noted are. completed through Pro -Trak.
c. Issue Certificate of Substantial Completion in Pro -Trak,
Design
5 of 6 D23. Revised 10/12
Pearland Fire Station #8 - Exhibit B
WI. 'Project Close out
I. Conduct Final Completion Inspection
a. Coordinate with Construction Manager/Project Manager :.to create and submit
final punch list
b: Substantiate -that items noted` are completed' through Pro -Trak.
2: Provide Warranty Administration Services during the entire Warranty, Period. Architect
to issue Warranty Reports and review ;items after "the Contractor has notified the City
that these items are complete.
3: Coordinate WPI=8 inspection and obtain certificate:
4. Chair project closeout meeting and: coordinate project close out process..
5 Obtain and review :close out submittal from the contractor for completeness before
transmitting to the City which include but are not: limited to:,
a'. Contractor's redlines and.as=built notes
b. Warranty information
c Material Safety Data Sheer(MSDS)
4. Operating Manuals
e. Start up and testing reports
Building commissioner report
g: As -Built record drawings (in hard copy And digital format)`
6., Issue Architect's :Certificate of Final Completion and Acceptance letter to the City
recommending acceptance.
Additional Services
'1.Testtngand BalancingBuilding Commissioning.
a: Fundamental'Cominissioning of Building Energy
'Design
6` of 6 D23: Revised 10/i
JOINER
ARCHITECTS
700 Rockmead; Ste 265 f Kggvrood 7X 77339 i ,28) .359.64 01
-2600 S **99Srid,S[e 300 f League 60 77574 '281.2453304
Pearland Fire Station #8 — Exhibit C
Proposed Design & Construction Schedule
JPI Project No. 18003
February 13, 2018
CONTRACT AWARD
Present Proposal for Professional Services, to the City Council March 5, 2018
PROGRAMMING PHASE
Begin Programming March 6, 2018
Programming Complete March 23, 2018
SCHEMATIC DESIGN PHASE
Begin Schematic Design March 26, 2018
Schematic Design Complete April 13, 2018
DESIGN DEVELOPMENT PHASE
Begin Design Development April 16, 2018
Design Development Complete May 14, 2018
CONSTRUCTION DOCUMENT PHASE
Begin Construction Documents May 15, 2018
30% Document Review June 11, 2018
60% Document Review July 9, 2018
90%a Document Review August 6, 2018
100% Document Review August 15, 2018
COMPETITIVE SEALED PROPOSAL PROCUREMENT /CONTRACT AWARD
Issue Construction Documents for Bidding August 20, 2018
First Advertisement August 21, 2018
Second Advertisement August 28, 2018
Preproposal Meeting August 29, 2018
Qualification Statements Due August 31, 2018
Receive Bids September 4; 2018
Present Selected Proposer to the City Council September 10, 2018
Finalize Contracts September 24, 2018
CONSTRUCTION PHASE (12 months)
Issue Notice to Proceed/Begin Construction October 1, 2018
Substantial Completion & Owner Move -in October 1, 2019
PUNCH LIST/CLOSEOUT (3 months)
Final Completion October 1, 2019 — January 1, 2020
WARRANTY PHASE (12 months)
Warranty Phase October 1, 2019 — October 1, 2020