R2018-029 2018-02-12RESOLUTION NO. R2018-29
A Resolution of the City Council of the City of Pearland, Texas, awarding a bid
for construction services associated with the Reflection Bay Fiber Project
(Reflection Bay Water Reclamation Facility and traffic signal network along
Shadow Creek Parkway), to TDC2, LLC, in the amount of $359,713.90.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That competitive bids for the construction of the Reflection Bay Fiber Project
have been reviewed and tabulated.
Section 2. That the City Council hereby awards the bid to TDC2, LLC, in the amount of
$359,713.90.
Section 3. The City Manager or his designee is hereby authorized to execute a
construction services contract for the Reflection Bay Fiber Project.
PASSED, APPROVED and ADOPTED this the 12th day of February, A.D., 2018.
ATTEST:
YI[fN G L
C SE TARY
APPROVED AS TO FORM:
LAWRENCE PROVINS
DEPUTY CITY ATTORNEY
TOM REID
MAYOR
ROUTE MAP REFLECTION BAY FIBER
Resolution No. 2018-29
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MAP PREPARED: JANUARY 22.2010
Resolution No. 2018-29
December 28, 2017
Mr. Ed Kupferer
City of Pearland
2559 Hillhouse Rd
Pearland, TX 77584
CobbFendley
Re: Reflection Bay Water Reclamation — Fiber Optic Construction — Project No. WW1405
Dear Mr. Kupferer:
The Reflection Bay Water Reclamation — Fiber Optic Construction project will provide fiber optic
connectivity from Fire Station #5 to the Reflection Bay Water Reclamation Facility. The project
was first advertised on November 29, 2017 and a mandatory pre-bid conference was held on
December 7, 2017. Bids were accepted until December 19, 2017.
Three bids were submitted with prices ranging from $359,713.90 to $465,446.55. The bids were
checked for completeness and for mathematical errors and bid irregularities. TDC2, LLC was the
low bidder at $359,713.90.
The construction estimate generated by Cobb, Fendley & Associates, Inc. was in the amount of
$424,807.47.
The bid submitted by TDC2, LLC was approximately 15.3% lower than the construction estimate.
Based on TDC2 LLC's prior performance history and that of the Bailey Road work, Cobb,
Fendley & Associates, Inc. recommends the contract for construction be awarded to TDC2,
LLC in the amount of $359,713.90
We look forward to seeing this project move to construction.
Sincerely,
Le)-4523—
Brian Castille, P.E.
Cobb, Fendley & Associates, Inc.
TBPE Firm Registration No. 274
1
Resolution No. 2018-29
Bid Request Number: 1018-01 Addendum 3
Line Items
Engineers Estimate
TDC2.LLC
MP Nexlevel of Texas LLC
TCH (Alcott, Inc.)
Line Description UOM QTY
Unit
Extended
Unit
Extended
Unit
Extended
Unit
Extended
1
Site Preparation & Earthwork
1
$14,853.41
$14,853.41
$4,600.00
$4,600.00
$20,000.00
$20,000.00
$25,000.00
$25,000.00
1.1
MOBILIZATION (MAXIMUM 3%)
LS
1
$11,140.06
$1,000.00
$10,000.00
$10,000.00
1.2
TRAFFIC CONTROL AND REGULATION
LS
1
$3,713.35
$3,600.00
$10,000.00
$15,000.00
2
Signalization
1
$371,335.20
$371,335.20
$355,113.90
$355,113.90
$443,797.31
$443,797.31
$440,446.55
$440,446.55
2.1
MULTI -DUCT CONDUIT (HDPE W/ 4 - 1" INNER DUCTS)
(BORED) (ORANGE)
LF
11520
$20.00
$20.00
$27.07
$20.50
2.2
GROUND BOX TY 2 (243636) W/APRON
EA
31
$1,575.00
$2,075.00
$1,545.22
$1,705.00
2.3
FIELD ETHERNET SWITCH1
EA
2
$3,000.00
$225.00
$655.00
$3,500.00
2.4
FIBER OPTIC SPLICE ENCLOSURE - UNDERGROUND,
WATERPROOF2
EA
4
$5,580.00
$2,621.00
$3,164.75
$2,160.00
2.5
POLI -MOD PATCH AND SPLICE MODULE3
EA
18
$860.00
$629.00
$1,214.24
$220.00
2.6
WALL MOUNT INTERCONNECT ENCLOSURE
EA
1
$2,000.00
$625.00
$2,517.90
$500.00
2.7
FIBER OPTIC CBL (SNGLE-MODE)(12 FIBER)
LF
1250
$1.24
$1.35
$1.25
$5.14
2.8
FIBER OPTIC CBL (SNGLE-MODE)(96 FIBER)
LF
15665
$1.88
$1.88
$2.28
$7.07
2.9
FIBER OPTIC CABLE ROAD MARKER
EA
33
$70.00
$66.90
$60.38
$50.00
2.10
EXTERNAL BATTERY CABINET
EA
1
$1,000.00
$3,062.50
$3,734.63
$10,625.00
2.11
FIBER OPTIC PATCH PANEL (144 POSITION)
EA
2
$6,000.00
$550.00
$1,350.00
$940.00
Total
$424,807.471
$359,713.90
NOTE: Engineer's Estimate has 10% contingency ($38,618.86) factored into the total
$463,797.31
$465,446.55
Resolution No. 2018-29
Reflection Bay Water Reclamation Facility
Expansion
Scope: Growth rates within the Reflection Bay
sanitary service area have increased. Both
average daily flows and the biological loading
contained in the plant's influent required
construction of a 4 MGD treatment capacity
expansion. Construction includes new odor
control units, upgrades of the influent lift station,
new electrical building at the influent lift station,
a new headworks with grit removal, the
addition of four continuous flow 1 MGD basins,
new SBR blower and electrical building,
modifications to the existing basins to create two additional 1
1/9/2018
To: Mayor and City
Council members
Good news. Major utility expansion project
remains ahead of schedule and under
budget. Update below and pictures attached.
Clay
MGD continuous flow basins, new tertiary filtration
and UV disinfection systems, additional aerated sludge holding tanks and modifications to existing aerated
sludge holding tanks, addition of two belt press dewatering systems at the existing dewatering building, a new
non -potable water system, disinfection control building, ground storage tank and new SCADA control for a
total plant capacity of 6 MGD.
Justification: The existing plant reached 75% of its rated capacity in 2013. TCEQ rules require that operators
begin design once a plant reaches 75% capacity for a period of three consecutive months. Plant design,
permitting are complete and construction is scheduled to be completed in late 2019. Current flows require a
doubling of existing capacity but with the addition of flows from the Southdown plant, planned to occur
around 2024, and the inclusion of the flows from development in the Lower Kirby area a full 6 MGD expansion
provides better economies of scale at this point in time. In addition, a smaller expansion would require a
second expansion to start within two years of completing this expansion.
Project Manager: Andrea Brinkley/Skipper Jones
Designer: CDM Smith
Contractor: Pepper Lawson Waterworks (PLW
Budget Info:
Prelim. Eng.
Land
Engineering
Construction
FF&E
Contingency
Budget
Encumbered Change Orders Balance
$4,941,905.00 $4,403,159.11
$48,400,000.00 $46,824,961.11
$518,000.00 $500,144.91
$1,582,000.00
$486,535.00
-$58,900.00
$0.00
$0.00
$52,210.89
$1,633,938.89
$17,855.09
$1,582,000.00
Total
Schedule Info:
$55,441,905.00 $51,728,265.13
Design Start
Bid Start
Construction Start
Construction Completion
$427,635.00 $3,286,004.87
Base Line
November -13
Februa -16
Current
November -13
February -16
May -19___
Au • ust-16
Progress Highlights:
Impact to project from the Harvey Event: Although the site sustained approximately 6 inches of flooding, no significant
damage has been discovered to date resulting from that event. Several of the open duct banks were partially filled by
erosion and Bayer has been working to recover those by removing sediment left by flood waters. No claims have been
filed regarding this issue and the assumption at this time is that no claims will be filed. No further reporting on this issue.
Work on the SBR basin walls: After work was restarted on the SBR basins in August, structural concrete is now nearing
completion. This work includes the structural cross -bracing and walkways across the tops of the four new basins.
Headworks: The installation of mechanical equipment, i.e. bar screens and slide gates, is complete. Major piping systems
have been installed. Final completion is pending arrival of minor parts and final instrumentation. Odor control media is
on-site and ready for installation.
Tertiary Filters: The filter equipment has been installed. System is nearly complete, pending installation of valves going
on at this time and the completion of the canopy structure.
Blower Building: The building is now complete. With the completion of the roof, electrical equipment has been installed
and connected. Currently waiting on arrival of blowers for installation.
Plant Generator: New generator installation is complete, preliminary start-up checklist has been completed and a pre -
startup run has been conducted.
Influent Lift Station: By -Pass pumping was installed in the two main receiving manholes upstream of the lift station on
Dec. 20. The main influent line was plugged and cleaning of the plant lift station has begun in preparation for structural
refurbishment, installation of new baffles and new lift pumps. This phase is planned to require as much as 6 months for
the completion of the structural refurbishment and installation of new pumps and baffles.
Adjacent projects: Fiber network installation for the segment from the patch panel located at Fire Station #5 on Kirby to
the plant bid Dec. 19th. Three bids were received and the low bid is approximately $70,000 below the Engineer's estimate.
Once installed this segment of the fiber loop will connect the plant into the network system and allow the upgraded SCADA
telemetry to be viewed from any location within the network with the proper access. This work will require about three
months to install and verify operational parameters. Staff will be bringing that contract to Council in late January.
Site Planning: Removal of equipment now stored in the lay -down yard on the site of the future Fire Station #8 is being
prepared for removal. Surplus excavated material from Reflection Bay plant foundation work will be spread and
compacted on site as part of the grade adjustment of this site in preparation for the Fire Station project. This will save on
some of the haul off costs and save on fill costs for the fire station. Negotiations are underway at this time for the plant
contractor to perform this work. The same testing lab for the plant will be employed to provide density verifications of
this fill.
Current early completion projections: Current projections continue to project an early completion of remaining phases
of the project. The original schedule projected a project completion of May 2019. This latest update now projects a
completion date of January 2019.
Previous Memos: 5/27/14 (3), 6/18/14, 7/24/14, 8/8/14, 10/30/14 (2) , 1/8/15, 3/4/ 15, 5/6/15, 7/22/15, 9/21/15,
11/12/15, 1/28/16, 3/31/16, 5/26/16, 6/23/16, 11/03/16, 12/28/ 16, 2/23/17, 5/25/17, 8/17/17, 10/12/17
January 9, 2018
Reflection Bay Water Reclamation Facility Expansion Page 2
Project Location Map
Reflection Bay WRF Expansion Location Map
Reflection Bay WRF
Photos of construction follow below:
January 9, 2018
Reflection Bay Water Reclamation Facility Expansion Page 3
Plant Generator and housing complete.
SBR Cross bracing Walkways
January 9, 2018 Reflection Bay Water Reclamation Facility Expansion
Page 4
PLW continued installing edge forms for stru
beams at the SBR.
Elevated walkways at the SBR.
January 9, 2018
Reflection Bay Water Reclamation Facility Expansion
Page 5
Tertiary Filters, valving and metal canopy structure awaiting completion.
Tertiary filter with UV filter on left and not potable water storage tank far left
January 9, 2018
Reflection Bay Water Reclamation Facility Expansion
Page 6
Aerial View of the Headworks with odor control media stored below.
Overall View of plant with blower building in foreground & SBR's in background & headworks to right
January 9, 2018
Reflection Bay Water Reclamation Facility Expansion
Page 7