R2005-0038 02-14-05RESOLUTION NO. R2005-38
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
ENTER INTO A CONTRACT WITH LANE KENDIG, INC.,FOR
PROFESSIONAL PLANNING SERVICES ASSOCIATED WITH THE
UPDATE OF THE MASTER PARKS PLAN.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract by and between the City of Pearland and Lane
Kendig, Inc., a copy of which is attached hereto as Exhibit "A" and made a part hereof for
all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract with Lane Kendig, Inc., for Professional Planning
Services associated with the update of the Master Parks Plan.
PASSED, APPROVED and ADOPTED this the 14th day of February .-,
A.D., 2005.
TOM REID
MAYOR
ATTEST:
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Exhibit "A"
Resolution No. 2005-38
CITY OF PEARLAND
STANDARD AGREEMENT
FOR CONSULTANT SERVICES
This Contract (Contract) is made between the City of Pearland, Texas
(hereinafter "City"), and Lane Kendig, inc. (hereinafter "Consultant") as follows:
1. Summary of Contract Terms. The following information and referenced documents
shall be a part of this Contract:
Description of Project: Master Park Plan
Consultant/Subconsultant(s) Fee Basis of Compensation
Lane Kendig, inc. $30,000.00 Per Diem
Maximum Contract Amount $30,000.00
..... ,. .... ~-_~. ...... ~.1,-, ,.., /"~ H.~ ~
* All financial obligations created by this agreement are between the y ~
Consultant, and shall not be construed to be between City and any subconsultant.
Delivery of plans, specifications and estimates: To Be Determined
Attachments: Scope of Services - Exhibit A
Project Schedule - Exhibit B
2. Services and Payment.
A. Consultant will furnish services to the City in accordance with the terms and
conditions specified in this Contract. Payment for the services of Consultant shall be
due and payable upon submission and approval of a statement for services to City.
Statements for services shall not be submitted more frequently than monthly.
The Consultant shall provide adequate detail of the basis of compensation so that the
City can determine the reasonableness of the fees and have the ability to make
reasonable progress payments to the Consultant based upon work completed at the
payment intervals. The Consultant shall subcontract for all subconsultants, subject to
City approval, if any are necessary to complete the scope of work. The subconsultant's
fees and administrative mark-up, if any, shall be included in the scope of work. Unless
otherwise agreed upon, tThe method of compensation shall be as follows:
Per Diem ("Per Diem") - Compensation shall be based upon 1) an agreed upon
lump sum per day, or portion thereof, for specific services, in accordance to Exhibit
A, Scope of Services, and the Schedule of Consultant Fees attached hereto; and 2)
reimbursement for direct nonsalary expenditures.
If City fails to make any payment due Consultant for services and expenses within
thirty (30) days after receipt and approval of Consultant's statement for services
therefore, the amounts due Consultant will be increased at the rate of one half percent
(0.5%) per month from said thirtieth (30th) day, and, in addition, Consultant may, after
giving seven (7) days, written notice to City, suspend services under this Contract until
Consultant has been paid in full, all amounts due for services, expenses, and charges.
B. All the Consultant's working drawings, plans, and specifications, if required
under this Contract, shall be sufficiently accurate, detailed, and complete so that
competitive bids for the work can be obtained and the improvements constructed.
C. Approval of the Consultant's work by the City shall not release the Consultant,
its employees, agents, or consultants, from the responsibility and liability for the
accuracy and competency of their designs, working drawings, and specifications, if
required under this Contract, or other documents and services.
D. Subject to Article 8 herein or as otherwise agreed, the Consultant shall promptly
correct errors in the Consultant's work, including errors discovered after final payment,
without receiving additional compensation.
E. Prior to execution of this agreement, the Consultant shall prepare a project
schedule identified as an attachment to this agreement and submit it for review within
15 calendar days after receiving a Notice-to-Proceed. The Project Schedule shall be
submitted in digital and paper form. The Project Schedule shall contain a complete
schedule so that the Consultant's scope of services under this contract can be
accomplished within the specified time and contract cost. The Project Schedule will
provide specific work sequence and definite review times by the City and the Consultant
of the work performed. If the review time should take longer than shown on the project
schedule, through no fault of the Consultant, additional contract time may be authorized
by the City through a supplemental agreement, if requested by a timely written request
from the Consultant and approved by the City.
3. Term and Termination. The Consultant shall complete the services described in
Exhibit A, Scope of Services, within nine (9) months from receipt of written Authorization
to Proceed by the City, unless terminated, or unless the Scope of Services and Project
Schedule are changed in accordance with the provisions of this Contract. The City may
terminate this Contract at any time during its term by giving written notice to Consultant.
The City shall pay the Consultant for all services rendered to the date of termination.
4. Modifications. City without invalidating the Contract, may order changes within the
general scope of the services required by the Contract by altering, adding to and/or
deducting from the work to be performed. If any change under this clause causes an
increase or decrease in Consultant's cost of, or the time required for, the performance
of any part of the Services under the Contract, an equitable adjustment will be made by
mutual agreement and the Contract modified in writing accordingly.
5. Subcontracts. If, for any reason, at any time during the progress of providing
services, City determines that any subcontractor for Consultant is incompetent or
undesirable, City will notify Consultant accordingly and Consultant shall take immediate
corrective action, which may include cancellation of such subcontract. Subletting by
subcontractors shall be subject to the same regulations. Nothing contained in the
Contract shall create any contractual relation between any subcontractor and City.
6. Ownership of Documents. All drawings, report data, and other project information
developed in the execution of the services provided under this Contract shall be the
property of the City upon payment of Consultant's fees for services. Consultant may
retain copies for record purposes. Owner agrees such documents are not intended or
represented to be suitable for reuse by City or others. Any reuse by City or by those
who obtained said documents from City without written verification or adaptation by
Consultant will be at City's sole risk and without liability or legal exposure to Consultant,
or to Consultant's independent associates or consultants, and City shall indemnify and
hold harmless Engineer and Engineer's independent associates from all claims,
damages, losses, and expenses including attorneys' fees arising out of or resulting
therefrom. Any such verification or adaptation will entitle Consultant to further
reasonable compensation. Consultant may reuse all drawings, report data, and other
project information in the execution of the services provided under this Contract in
Consultant's other activities. Any reuse by Consultant will be at Consultant's sole risk
and without liability or legal exposure to City, and Consultant shall indemnify and hold
harmless City from all claims, damages, losses, and expenses including attorneys' fees
arising out of or resulting therefrom.
7. Insurance.
A. The Consultant shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors and
omissions relating to the performance of any work by the Consultant, its agents,
employees or subcontractors under this Agreement, as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3)
Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non-owned vehicles, with minimum limits of $1,000,000 for
injury or death of any one person, $1,000,000 for each occurrence, and
$1,000,000 for property damage.
B. The Consultant shall include the City as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. Certificates of Insurance and endorsements shall be furnished to the
City before work commences. Each insurance policy shall be endorsed to state that
coverage shall not be suspended, voided, canceled, reduced in coverage or in limits
except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City. Upon request, certified copies of all insurance
policies shall be furnished to the City.
8. Indemnity. Consultant shall indemnify and hold the City, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every kind for
which Consultant is legally liable, including all expenses of litigation, court costs, and
attorney's fees, for injury to or death of any person, for damage to any property, or
errors in design, any of which are caused by the negligent act or omission of the
Consultant, his officers, employees, agents, or subcontractors under this Contract.
9. Assignment. Consultant shall n°t assign this Contract without the prior written
consent of the City.
10. Law Governing and Venue. This Contract shall be governed by the law of the State
of Texas and no lawsuit shall be prosecuted on this Contract except in a court of
competent jurisdiction located in Brazoria County, Texas.
11. Entire Contract. This Contract represents the entire Contract between the City and
the Consultant and supersedes all prior negotiations, representations, or contracts,
either written or oral. This Contract may be amended only by written instrument signed
by both parties. Purchase orders issued under this Agreement shall contain a
statement nullifying additional terms and conditions on the reverse side of the purchase
order and referencing this Agreement.
12. Conflicts in Contract Documents. The above provisions shall govern over any
conflicting provision contained in any referenced contract document specified above.
13. Dispute Resolution Procedures. The Consultant and City desire an expeditious
means to resolve any disputes that may arise between them regarding this Contract. To
accomplish this, the parties agree to mediation as follows: If a dispute arises out of or
relates to this Contract, or the breach thereof, and if the dispute cannot be settled
through negotiation, then the parties agree first to try in good faith, and before bringing
any legal action, to settle the dispute by mediation of a third party who will be selected
by agreement of the parties.
'EXECUTED and EFFECTIVE as of the 14th day of February ,20 05
CITY OF PEARLAND
Bill Eisen
City Manager
LANE KENDIG, INC., Consultant
By: ) .
Printe~[ Name: Bret C. Keasz
Title: Vice President
STATE OF TEXAS §
COUNTY OF ~'~,,'~ "z o~,'j',~.. §
BEFORE ME, the undersigned Notary Public, on this day personally appeared
tl ., known to me to be the person whose name is subscribed to the
foregoing instrument and acknowledged to me that he/she executed the same for the purposes
and consideration therein expressed.
MY HAND AND SEAL OF OFFICE THIS
.,GIVEN UNDER
Of ~/"-~-"' ? , A.D., 20 ~)~' .
DAY
OTARY PUBLIC IN AND FOR THE
STATE OF TEXAS
Printed Name: ~-~' ,"/'"--- ~ 2~ ~ ,~ ,~
My Commission Expires: ,,z~.~'j .,~./.)_ oo~
STATE OF TEXAS §
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COUNTY OF ~ §
BEFORE. ME, the undersigned Notary Public, on this day personally appeared
,~ (?.., ~-..~__.0..$~-. , known to me to be the person whose name is subscribed to
the foregoing instrument and acknowledged to me that he/she executed the same for the
purposes and consideration therein expressed.
GIVEN UNDER
MY HAND AND SEAL OF OFFICE THIS
, A.D., 20 O'~.
,~q'~k DAY OF
~,~,,~ MY COMMISSION EXPIRES
, ~une 13, 200~
STATE OF TEXAS
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Proposed Budget
This budget is our estimate of the personnel hours and project costs for preparing the deliverables
described in Exhibit A, Scope of Services, which is the basis for compensation in our contractual
agreement for the project. The budget reflects the person hours required to accomplish each of the tasks
outlined in the seven work tasks of the basic services. It also reflects the percent of time to be devoted to
this project by our key personnel. The total project cost for the basic services described in Exhibit A,
Scope of Services is a maximum not-to-exceed amount of $30,000.00. This fee amount includes all costs
associated with direct labor and expenses, overhead, and profit. This fee amount includes a minimum
cost savings of $10,990.00 for services provided by City staff, as outlined in Exhibit B, Support Services.
This proposed budget is based upon the scope of services originally negotiated on January 11, 2005, and
subsequently discussed and submitted on January 17th and January 28th. It is directly attributable to the
final scope of services for the project, as agreed mutually between the City of Pearland and Lane Kendig,
inc.
PROPOSED FINAL BUDGET
Pearland Master Park Plan
STAFF
Key Personnel
Bret Keast Karen Gregory Sean Papich
'RUe
Houdy Rate $135 $90 $90
Daily Rate $1,080
8 lO o ......
Task 1 - P an ntroduction ~ ......... §
20
Task 2 - Citizen Input ~ ......... .......
~k 3 - Cea s and Objectives 12 ...................
'fi~'iFg":' ~R{6F~"6{A~"A PA~iii{i~ ...................................................... ~'i~ .............................. ~'6 .................................... 6 ................... i ..... ......~
Person Days (Basic Se~ces) 132 75 16
$1,35O $0
$0
Se/vices (est. avg. 8 h/s/month) 16 'i 0 ...... I 0 ........ 'I .......... ~.~1
2. Parkland Dedication and Fee-in-Lieu Ordin~,~ ............ "~ ........................................ , ............ ~ ...... i- 28
1
~ii~ i~ ~i~ a~ 0f Aaai{i
1. On-Cell Se~ces (est./avg. 8 h~/month) ..... ~'~'~ ~ ~ ~ .................. ~1
Bret Keast Karen Gregory
Savings of Services Provided by the City Hours Cost Hours ] Cost
4 $540 161 $1,44£
Parks and Recreation Inventory
' 'L~ii'i ~i'o ~" ~'i~ ~'i ~ ~'~ ~ii.ii 2 $270 8 $72C
0 $0 64 $5,760
Plan Mapping
~j~i~fii~6i'h6od' ~'66{in~"~66~J i~ti6n 8 si ,080 i2 si ,080
Totals 14 $1,890 100 $9,00~
TOTAL
Proposed Budget (.]an. 28, 2005) Page PB-!
EXHIBIT A
Scope of Services
A systematic program of technical analyses and planning studies will be performed for the development
of the Pearland Parks and Recreation Master Plan. The work plan consists of seven tasks as specified by
the Texas Parks and Wildlife Department (TPWD), plus optional services that may be executed upon
request and authorization to proceed by the City.
The planning process for this project will involve our project team working collaboratively with city staff
and the Parks, Recreation, and Beautification Board. The City's appointed Project Director for the Master
Park Plan Services will oversee the planning process and direct the performance of the project services.
In addition, LKI will coordinate with other agencies and entities, as needed, in conjunction with the City.
Other stakeholders, including, but not limited to, public officials, board members, neighborhood and
civic organizations, park advocacy groups, athletic/recreation and community service organizations, and
citizens will provide essential input for the planning process.
LKI will maintain frequent communication and coordination with the City's designated Project Director.
We will also meet frequently with the Parks, Recreation, and Beautification Board throughout the process
to allow members to provide input and feedback on draft plan elements. The meetings will be timed to
kick off the project, and later, review and comment on draft components of the plan, followed by review
of the final draft plan prior to the recommendation to City Council for consideration of adoption.
LKI's primary technical roles will be to Perform the following:
· Assess the strengths, opportunities and challenges associated with Pearland's parks and recreation
system;
· Evaluate the existing park inventory and facility conditions;
· Facilitate the development of both a long-term vision and specific goals and action strategies for
enhancement;
· Assist in establishing the necessary public policies and public/private implementation tools; and,
· Ensure meaningful participation of community leaders and residents in the planning and
implementation processes.
Plan Preparation
The Park and Recreation Master Plan will be prepared in conformance with the Texas Recreation and
Park Account (TRPA) master plan standards established by the Texas Parks and Wildlife Department
(TPWD). In order to qualify as an "acceptable plan," the master plan standards and requirements
include:
· Proof of Adoption - The plan must be fully endorsed by the governing body.
· Jurisdiction-Wide Plan - The plan must include the full planning area of Pearland including the
corporate limits and the extraterritorial jurisdiction;
· Time Period for Implementation - A plan is required to cover at least a five-year period; and,
Exhibit A, Scope of Services (Jan. 28, 2005) Page A-1
Plan Content - The TPWD requires the following to be included in a parks and recreation plan: 1)
introduction; 2) stated goals and objectives; 3) plan development process; 4) area and facility concepts
and standards; 5) inventory of areas and facilities; 6) needs assessment; 7) plan implementation
recommendations; and, 8) illustrations, maps and charts.
Task 1:
Plan Introduction
Deliverable and
Duration
* Deliverable:
Chapter 1,
Community
Perspective
· Duration - 1 mo.
Overview
The Introduction of the plan will include the purpose of the project and an
overview of the City including information pertaining to location, climate, and
local demographics, which are required by the TPWD. Included in the
demographic analysis will be the historical and projected future population, age,
income, ethnic and racial diversity, and descriptions of the community's historic
and cultural resources, community facilities and attractions, natural resources,
and the area economy. Also, the City's role in the provision of parks and
recreational facilities and program will be identified.
Task 2:
Citizen Input
Deliverable and
Duration
· Deliverable-
Chapter 1,
Community
Perspective
· Duration- 6 mos.
Overview
The TPWD requires citizen involvement opportunities in the plan development
process. To meet the state's qualifications, all meetings and workshops relating
to parks and recreation will be documented in Chapter 2, Plan Development,
including meetings of the Parks, Recreation, and Beautification Board,
stakeholder interviews, meetings held or presentations made to local clubs and
organizations, and the outcomes of other public input opportunities.
Citizens will be involved in the plan development process for the City and LKI to
collect information, solicit input to the community's goals and objectives, assess
neighborhood and citywide needs, determine the utilization of the current park
facilities, and establish the priorities for future parks and recreation facilities and
improvements. Involvement activities will include the following:
· Four meetings with the Parks, Recreation and Beautification Board. Extra
meetings requested by City staff or the Board will be on an Additional
Services basis. The meetings will be as follows:
1. Kick-off Meeting No. 1 to discuss the process of developing the master
plan, identify key parks and recreation issues/needs and initiate discussion
on the goals and objectives, and discuss the committee's role in the plan
development process.
Exhibit A, Scope of Services (3an. 28, 2005) Page A-2
2. Meeting No. 2 to review and comment on draft deliverables including
Chapter 1, Introduction; Chapter 3, Goals and Objectives; and Chapter 4,
Environmental Scan.
3. Joint Meeting No. 3 to review and comment on draft deliverables
including Chapter 5, Development Standards and Chapter 6, Needs
Assessment. This meeting will be held jointly with the City Council to
present the findings of existing/future needs and to initiate discussion on
the implementation priorities.
4. Joint Meeting No. 4 to review and comment on Chapter 7,
Implementation, and the assembled preliminary draft plan. Subsequent to
joint review with the City Council, the Board will be asked to recommend
the plan to the Council for consideration of adoption, subject to
incorporation of any identified changes.
Small Group Interviews over the course of one day (generally one-hour
sessions with 15 minutes between) with organized interest groups, such as
local park advocates, civic clubs, neighborhood organizations, adult athletic
clubs and youth associations, and other applicable groups as identified by the
City.
Neighborhood input meetings would be held at two (2) different locations
within the City (possibly one each on the east and west sides of town). The
neighborhood areas and meeting locations would be identified mutually
between LK! and the City, which would include all areas within the city limits
as well as each of the extraterritorial areas currently outside of the corporate
limits. The neighborhood meetings would be intensively promoted by the
City through a combination of media, which may include, but is not limited
to, a press release for the local newspaper (draft prepared by LKI), invitations
and presentations to neighborhood associations, flyers (prepared by LKI and
printed by the City) distributed through local schools and churches, posters
(prepared by LKI and printed by the City) at local businesses and high foot-
traffic areas, utility billing notices (if possible), the quarterly distributed
"Pearland Emotion" citizen E-mail correspondence and "Pearland in Motion"
newsletter, and/or postcards mailed to each resident within the defined small
areas. LK! would coordinate closely with the City as to the methods and
means of advertising the meetings to ensure significant participation. The
meetings would include introductory comments, an overview of the master ,
park planning process and its outcomes, with a majority of the time centered
around facilitated small-group discussions.
· A community-wide survey questionnaire (Optional), on an Additional
Services basis, may be used as a supplement to the neighborhood input
meetings to gather additional input from a broad cross-section of the
community. Distribution would be determined mutually between the City
and LKI, which may include use of the the quarterly distributed "Pearland
Emotion" citizen E-mail correspondence and "Pearland in Motion"
newsletter; the City's website (possibly using one of many on-line survey
Exhibit A, Scope of Services (]an. 28, 2005) Page A-3
mediums); distribution/collection during each of the upcoming City events
(Easter Egg Hunt, Daddy-Daughter Date Night, Craftivities);
distribution/collection at the two recreation centers; take-home surveys with
4th and 9th grade students of schools within the City and its ETJ; and/or a
random mail-out survey via utility billings, newspaper clip-out, or telephone
survey.
A walking tour Of each park with members of the Parks, Recreation, and
Beautification Board, and others as identified by the City.
An implementation workshop with members of the Parks, Recreation and
Beautification Board and City Council to determine project and funding
priorities, time schedules, and responsibilities.
One (1) final presentafion and public hearing before the City Council to
provide an opportunity for questions and discussion prior to consideration of
adoption.
Task 3:
Goals & Objectives
Deliverable and
Duration
· Deliverable-
Chapter 1,
Community
Perspective
* Duration- 2 mos.
Overview
The goals and objectives of the City of Pearland Master Parks Plan will be
developed with the Parks, Recreation, and Beautification Board and City staff
based on input received through the plan development. Guidance will be
provided in preparing the goals and objectives to ensure favorable consideration
by the TPWD. Without goals, it is difficult for a community with diverse
backgrounds, opinions, and interests to collectively agree on the direction their
community should take to achieve an adequate parks and recreation system. One
of the primary reasons of establishing goals is to increase the awareness of all
citizens as to the broad interests of the population, and to encourage
communication and collaboration in seeking a unified approach toward
successful implementation of the priorities of the plan. Goals are, therefore,
necessary to articulate the means by which the vision will be achieved.
Task 4:
Inventory of Areas & Facilities
Deliverable and
Duration
· Deliverable-
Chapter 2,
Inventory
· Duration - 2 mos.
Overview
To aSsess the need for additional land, facilities, and improvements, it is necessary
to first determine the level of sufficiency of the existing parks and recreation
system. LKI will coordinate with the Parks, Recreation, and Beautification Board
and City staff who will complete a thorough inventory of the existing parks and
recreation areas owned, operated and maintained by the City. In addition to the
municipal parks and recreation areas, other public, private and quasi-public
facilities will be included by the City in the inventory as these facilities help to
Exhibit A, Scope of Services (Jan. 28, 2005) Page A-4
meet the commtmity's recreational requirements. The inventory will also include
a detailed condition assessment of each site, which will be conducted by LKI. The
results of the inventory will be compared by LKI to the facility development
standards suggested by the National Recreation and Park Association (NRPA) to
determine the parks and recreation system needs.
Each site in the existing parks and recreation system will be documented by the
City in tabular format, listing each individual park and its respective facilities and
improvements. A general site plan generated by the City coupled with
photographs will be used to document the inventory and to visually depict the
characteristics and current physical conditions of the parks and recreation areas.
The annual usage of existing parks and recreation facilities will be quantified
based on collection of representative data by the City. Data will be gathered and
compiled for this utilization assessment using appropriate data collection forms
and formalized data collection methods and logistics prepared and outlined by
LKI and provided to the City for their use on conducting the observations.
Observations will be conducted at each public, semi-public and private park
facility to document the number of users at each park and the utilization of the
individual facilities and equipment.
In addition to outdoor fadlities, LKI will review both recent and long-term trends
of community event attendance and participation in recreational programs. To do
so, the City will provide available statistics for a minimum of two years and
preferable as far back as five or ten years, as readily available. Such review of
indoor recreation will include a general assessment of indoor facilities - compared
to NRPA standards - and the size, location, number, and condition of spaces and
improvements.
Task 5:
Facility Concepts & Standards
Deliverable and
Duration
· Deliverable-
Chapter 3, Facility
Standards
* Duration- 2 mos.
Overview
Standards provide a quantitative measure for determining the amount of park
and recreation space needed to meet the demands and desires of citizens and
visitors. These standards are generally determined as an expression of acres of
land dedicated for parks and recreation use per unit of population, such as one
acre per 1,000 persons. The master plan will address the community's parks and
recreation needs by utilizing the National Recreation and Park Association
(NRPA) standards, which were published in the Recreation Park and Open Space
Standards and Guidelines. These national standards are intended to serve as
guidelines rather than absolute requirements. As part of the process of preparing
the master plan, the standards will be evaluated to determine their applicability to
Pearland and local standards of development may be established as appropriate.
Exhibit A, Scope of Services (Jan. 28, 2005) Page A-5
It is important for the standards to reflect the values and current interests of the
park users as well as the local conditions and characteristics, commUnity values,
and public opinion.
Task 6:
Needs Assessment
Deliverable and
Duration
* Deliverable-
Chapter 4, Needs
Assessment,
including
quantification of
existing future
needs and service
area analyses
* Duration - 3 mos.
Overview
The specific needs for parks and recreation areas and facilities must be identified
before the development of parks can be planned appropriately. The needs
assessment will combine demand- and standard-based approaches to determine
the overall needs for parks and recreation areas and facilities in the City of
Pearland and its extraterritorial jurisdiction. The combination of these two
approaches will yield an assessment of need based on local demands for specific
types of facilities and on national standards to ensure development of a system
that meets the needs of all users.
The results of the above efforts will be balanced with the existing facilities and
the standards for facilities. The needs assessment will focus on the acres of
parkland and the types of improvements and facilities needed in the community
based upon local standards and community input. The aggregate deficiency of
park and recreation area will be calculated by taking the difference between the
needed acreage and the acreage existing in the City and ETJ. The results will be
exhibited in tabular format indicating the current and future needs. The existing
equipment, improvements and facilities will be compared to the facility
development standards suggested by the NRPA - or alternatively locally
developed standards - to determine the parks and recreation system needs. In
addition, the annual usage at the existing parks and recreation facilities will be
estimated in conjunction with the utilization survey conducted by the City.
A waiking tour will be conducted with members of the Parks, Recreation, and
Beautification Board and other identified stakeholders to identify the specific
improvement needs of each park and to discuss other unique planning and
design considerations for the site. The tour also provides an opportunity for
involving the public in the design of facilities with the intent of maximizing their
usefulness and attractiveness for those most likely to visit the park. The input
gathered from this exercise will allow review of the current concept plans of
several parks, such as Sleepy Hollow Park, Southwest Environmental Center,
Veteran's Memorial, and Independence Park & Pool, with narrative descriptions
of recommended design changes, as warranted.
Exhibit A, Scope of Services (Jan. 28, 2005) Page A-6
Potential locations for future parks and recreation facilities will be identified
based upon the areas of deficiency. A systems approach will be recommended,
which provides a mix of different park sizes to serve as many individual
recreation needs as possible, including mini parks, neighborhood parks and
playgrounds, community or regional parks, linear linkages, and special use
facilities. The system plan will be closely coordinated with the City's recently
updated Future Land Use Plan. LKI will be available on an Additional Services
basis to identify specific parcels of land that are suitable targets for near- and
long-term park development.
Task 7:
Implementation
Deliverable and
Duration
· Deliverable-
Chapter 5,
Implementation,
includLng a Capital
Improvement Plan
· Duration - 2 mos.
Overview
The purpose of the implementation plan is to create an aggressive, yet realistic
framework for implementing the policies and recommendations for provision of
adequate parks and recreation areas and facilities. The implementation plan is
essentially a master plan for future development of the City's indoor and
outdoor parks and recreation system. In addition to identifying existing parks
and proposed locations for new parks and facilities, the implementation plan will
address several important considerations such as the selection criteria for
potential park sites, recommended actions and timing, and strategies for
financing parks and recreation improvements. The identified improvements will
be prioritized based upon a facilitated discussion with City staff, the Parks,
Recreation, and Beautification Board, and City Council during a "first-and-next-
step" implementation workshop (as referenced in Task 2 above). The priorities
will be for a five-year time period with less specificity beyond five years.
Based upon the improvements identified through the course of the plan
development process ~ including the walking tour of each park, condition
assessment, and citizen input - a list of improvements will be generated for each
park. The list of improvements may be new facilities and equipment as well as
replacement or refurbishment of existing structures and equipment. Estimated
unit costs will be prepared for each item to generate an estimated current year
improvement cost. Such unit cost estimates will be determined mutually by the
City and LKI to reflect the City's procurement experience. The overall costs will
be assembled into a tabular capital improvement program (CIP). The priorities of
the CIP will be determined through the implementation workshop (referenced in
Task 2 above)
Coupled with the identification of improvement needs as described above, the
existing concept plans will be reviewed for consistency with the input received
Exhibit A, Scope of Services (.]an. 28, 2005) Page A-7
during the plan development process. Written comments as to changes or
adjustments will be documented in this chapter of the plan.
An important part of plan implementation is the identification of funding
sources for acquisition and improvements. A range of potential vehicles for
funding will be identified in an appendix to the plan, which may range from
inclusion in a capital improvement program to matching grants and federal
funds. The master plan will also include a section on recommended
improvements, operation and maintenance standards for the construction and
upkeep of buildings, trails, landscaping, and other applicable features of parks
and recreation facilities.
Deliverable
A draft Master Parks Plan report will be prepared and submitted to the City for
review and consideration. Following receipt of review comments by City staff
and the Parks, Recreation and Beautification Board, a final report will be
completed and submitted for final adoption. Upon adoption, one (1) unbound
original of the final report will be provided to the City for reproduction. All final
project files in both Microsoft Word and Adobe PDF will also be submitted to the
City in electronic format on compact disk (CD). On a Reimbursable Basis, LKI
will provide the City with bound originals (in a quantity determined of the final
report.
Following adoption of the Master Park Plan, including a resolution of the City
Council, LKI will travel with a City representative to the Texas Parks and
Wildlife Department (TPWD) in Austin to deliver the plan for their acceptance,
and to review it for forthcoming projects and grant program submittal.
Additional Services
LKI will be available to provide services beyond those described in the basic
services above, which would be on an Additional Services basis. Such additional
services would require, upon request by the City, preparation of a letter
amendment outlining the specific scope of services, duration, and amount of
additional compensation. The proposed budget indicates a preliminary estimate
for undertaking the optional services, which would require additional review
and negotiation to finalize an amendment. All other provisions of the
professional services agreement would remain the same, with the exception of
any additional time required to complete the added services.
On-Call Services LKI would maintain ongoing communication and
coordination with the City as the plan is implemented. This on-call arrangement
would allow review, analysis, and input to the City's implementation steps, as
well as an annual assessment and incremental evaluation of needed plan updates
Exhibit A, Scope of Services (.]an. 28, 2005) Page A-8
and ordinance amendments. The services may either be conducted throughout
the year or on a one-time annual basis for a comprehensive assessment and
update of the master plan.
Parkland Dedication and Fee-in-Lieu Ordinance - LKI would redraft the City's
park dedication and fee-in-lieu ordinance. The redrafting would include
recommendations as to the appropriate rate of land dedication (Sec. 211A-4),
specifications as to required improvements to existing public neighborhood park
sites (Sec. 211A-5), approval requirements for acceptance of dedicated lands (Sec.
211/2-6), calculation of cash donation for both land and improvements (Sec. 21~A-
7), review and amendment of the park zones, and distribution of collected funds
(Sec. 211/2-10), among other identified modifications.
Lay-Out Review and Concept Plan - LKI would develop conceptual site plans
for the highest priority indoor and outdoor projects, which would be identified
through the implementation workshop (as referenced in Task 2 above). In
addition, concept plans could be developed for each of the projects within the
five-year implementation plan to illustrate future park improvements, facilities,
and enhancements for the park property. The involvement of citizens and other
key persons throughout the plan development process would play a vital role in
the conceptual planning and design processes as a means to realize the desires
the community has for its shared open space. The following process would be
undertaken to prepare concept and site plans:
· Site Inventory/Meeting: LKI would walk and photograph the subject site(s)
to review natural conditions, physical improvements and the location and
condition of human-made elements (e.g. buildings, pavings) within and
adjacent to the site. In addition, we would study the perceptual
characteristics of the area, such as views into and out of the site(s), spatial
patterns; and any other Visual cues. We would meet with City staff and other
persons to discuss information about the site and the proposed facilities.
· Design and Development Workshop: As necessary and subject to additional
costs, LKI would facilitate workshops focusing on each priority park
improvement to ensure participation by those most likely to use the indoor
and/or outdoor facilities. In this brainstorming and conceptual design
exercise, we would collaborate with the workshop participants (no more than
12 to 15 persons) to create a list of design elements, physical features, and
facility improvements that are desired for the park(s). The resulting
concept/site plan would consider enhancements to the park(s) and focus on
the facilities and improvements.
· Site Plan Preparation: A site plan would be prepared indicating all desired
improvements. The areas of each desired feature, facility, and improvement
would be denoted and briefly annotated. The spatial needs and functional
relationships would be identified for the system of park elements. The site
Exhibit A, Scope of Services (Jan. 28, 2005) Page A-9
plan would illustrate, future use/activity areas, parking areas, walkways, site
structures, focal points and features, and general landscape treatment in plant
massings.
* Opinion of Probable Construction Costs: An opinion of probable
construction costs would be prepared for all future site improvements
illustrated on the site plan(s). Note: Input from the City will be necessary to
accurately reflect costs fOr certain activities and improvements. Such costs
will be determined mutually by the City and LKI.
Grant Application Preparation - On a Per Diem Basis, LKI would assist the City
in preparing grant applications for the Texas Recreation and Parks Account
(TRPA) Program (or other identified Federal or State programs or private
foundations). The grant application would be for specific projects that meet the
established priorities of the first five-year time frame. The City would also need
to provide information for application submittal, such as property valuation,
property conveyance history, assurance of eligibility, floodplain maps, federal
tax identification code, state legislative districts, federal congressional district,
typical procurement costs for park equipment, and a resolution of the City
Council, among other possible items depending upon the grant program. The
application prepared by LKI, including all necessary tabulations, illustrations
and program narrative would be submitted to the City for review and approval.
LKI'S services may include, but are not limited to, preparation of the following:
1. Application document.
2. Environmental assessment including a description of the site and
environment, floodplain and wetland documentation, impacts of the
proposed project, mitigating measures for adverse impacts and
environmental checklist.
3. Budgetary information.
4. Program narrative.
5. Site plan and layouts.
Exhibit A, Scope of Services (.]an. 28, 2005)
Page A. 10