R2017-198 2017-11-27 RESOLUTION NO. R2017-198
A Resolution of the City Council of the City of Pearland, Texas, authorizing
Arcadis .U. S., Inc. to perform construction management and inspection
services, in the amount of $169,720.00 associated with the Hughes Ranch
Road Waterline Project(Task Order No. 5).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. The City previously entered into a Master Service Agreement with Cobb
Arcadis U. S., Inc. for construction management services.
Section 2. That certain Task Order No. 5 of the Master Service Agreement, attached hereto
as exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved.
Section 3. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest Task Order No. 5.
PASSED, APPROVED and ADOPTED this the 9th day of October, A.D., 2017.
TOM REID
MAYOR
ATTEST:
NG IN "14-; s •
TY S ETAR
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Resolution No. R2017-198
Exhibit "A"
ATTACHMENT A
TASK ORDER - No. 5
MASTER SERVICE AGREEMENT (MSA), Construction Management & Inspection Services
Pursuant and subject to the above captioned MSA dated May 15, 2017 between
the City of Pearland and Arcadis U.S., Inc. CLIENT hereby requests that CONSULTANT performs the work
described below upon the terms set forth:
CLIENT PROVIDED INFORMATION:
Work Site: Hughes Ranch Road Water Line
Work to Be Performed: Provide Construction Management Support Services
Drawings, plans, specifications are not attached:
Date and Time to Commence: September 5, 2017
Date and Time to Complete: March 30, 2018
Equipment, vehicles, tools, materials, supplies to be furnished or obtained through third parties by CLIENT
(if any): N/A
Invoice Mailing Instructions: Invoices will be submitted through the online prosect management system
"Manage -It"
Other Requirements or Variance from MSA (if any): N/A
CONSULTANT PROVIDED INFORMATION:
Compensation: $169,720.00
Billing Terms: Time and Materials
Scope of Work: See Attachment C — Construction Management Scope of Services
ACCEPTANCE:
The foregoing TASK ORDER is accepted on the terms set forth as indicated by the signatures below.
CONSULTANT
CLIENT
ArcadisU.S., Inc. City of Pe
By: l By:
Printed Name: Wendell L. "Buddy" Barnes Printed Nam
Title:
Date:
Title: Senior Vice President
Date: August 9, 2017
M4y Pear" Sohl
C 1 ,fl er
oar R, /4/7
ATTACHMENT R - Time and Materials Fee Estimate
City of Pearland
Project CM Service for Hughes Ranch Road Water Line
Contract No.
Estimated Fee for
Construction Management 9169,720.00
and Inspection Services
Project Duration: 180 Calendar Days
Construction Costs:
CM Costs: $169,720.00
CM Costs /Construction
Costs:
M/WBE Participation: 0.00%
Revision Date:
5/1/2017
Time
Construction
Inspector
project Manager
6
Month
Raw Salary Rate
$40.00
595.00
Sundays & Saturdays
2
Multiplier
2.75
2.00
128
Working Days
Regular HRS Billing Rata
9110.00
$190.00
Total Regular Working Hours
173
Overtime HRS Billing Rate
9165.00
$190.00
400
Total Overtime Hours
Time
180
Calendar Days
6
Month
26
Weeks
52
Sundays & Saturdays
2
Holidays
0
Rain days
128
Working Days
8
Regular Working Hours/Day
1040
Total Regular Working Hours
173
Average Regular Working Hours/Month
0
Overtime Hours/Week
400
Total Overtime Hours
67
Average Overtime Hours/Month
014 S
Description
Summary
Monthly Breakdown
Lebo
Costs
Project Setup
Construction Duration
Warranty
Period
HRs
%of Firs
$Amount
%of Total
Aug -17 Sep -17 O01-17 Nov -17 Deo -17 Jar017 Feb -17 Mar -17 1
HRs
Water Lina - Conslrunion
Manager
1440
98.09%
9158,400.00
93.33%
180
210
210
210
210
210
210
Utility Relocation- Protect
Manager
28
1.91%
$5,320.00
3.13%
4
4
4
4
4
4
4
Labor Mrs:
1468
100.00%
0
0
104
214
214
214
214
214
214
0
0
0
0
0
0
0
Labor Costs:
9183,720.00
98.46%
90.00
50.00
920,560.00
923,880.00
923,860.00
923,880.00
923,880.00
923,860.00
923,880.00
90.00
00.00
$0.00
90.00
$0.00
90.00
00.00
Reimbursable expenses;
vehicle allowance.
86,000.00
3.54%
9500.00
9500.00
91,000.00
51,000.00
91,000.00
$1,000.00
91,000.00
90,00
00.00
50.00
50.00
90.00
50.00
50.00
Yo(Su0contraetor'S
costs:
90.00
0.0088
50.00
90.00
90.00
50.00
90.00
30.00
90.00
90.00
90.00
90.00
90.00
90.00
30.00
90.00
90.00
$0.00
Total:
0169,720.00
100.00%
50.00
90.00
921,080.00
024,360.00
924,860.00
924,880.00
924,880.00
924,880.00
524,860.00
50.00
$0.00
50.00
90.00
90.00
90.00
$0.00
Totals to Date:
$0.00
$0.00
921,060.00
545,420.00 I
970,280.00
985,140.00
9120,000.00
5144,860.00
9189,720.00
51119,720.00
9189,720.00
5169,720.00
5169,720.00
9189,720.00
5169,720.00
9189,720.00
Pape 1
NSR 457 CM Budget Setup 01 -0S -Inds
Resolution No. R2017-198
Exhibit "A"
ATTACHMENT C
CONSTRUCTION MANAGEMENT
SCOPE OF SERVICES
FOR
HUGHES RANCH ROAD WATER LINE CONSTRUCTION
BASIC SERVICES: Construction Manager(s) shall render the following
professional services to the OWNER in connection with the construction of the
Project.
Design 1 of 10 D7. Revised 2016
1. Pre -Construction (on specific projects, as requested by the
City/Owner)
1.1. Provide constructability review of plans, specifications, contract
documents and validity of Engineer of Record's project duration.
Identify construction issues, conflicts, deficiencies, review the
adequacy and accuracy of the design and independent verification
of quantities.
1.2. Attend Pre -Bid Meeting; provide feedback to City's Project Manager
as necessary, such as: tracking and recording questions for the
Engineer's written response, clarifying the Owner's expectations for
the project and the project execution.
1.3. Chair Pre -Construction Meeting
1.3.1. Schedule and conduct the pre -construction meeting;
record and disseminate minutes from pre -construction
meeting.
1.3.2. Utilize the City's Pro -Trak system: set
communications protocol and contract administration
procedures, establish progress meeting schedule and
submittal schedule.
1.3.3. Provide agenda for meeting: Key milestone dates,
pay application procedures, schedule, public
notification issues and procedures, utility coordination
issues, traffic control, permitting, property owner
notification and coordination, temporary facilities,
contractor's use of City's Pro -Trak system, etc.
2. Construction Administration and Management Services
2.1. Act as the City's on-site representative administering the contract
for construction and providing overall project oversight, maintain
record of decisions and changes made.
Design 2 of 10 D7. Revised 2016
2.2. Meetings: Schedule and conduct construction progress meetings;
record minutes from construction progress meetings and distribute
via Pro -Trak to: City Project Manager, Design Engineer and
contractor throughout the duration of the project.
2.2.1. Schedule meetings every two weeks, minimum, to
review the following: work progress and schedule,
outstanding issues, status of submittals and
responses shop drawings unforeseen issues and
changes to the work.
2.2.2. Coordinate additional meetings as necessary to
discuss and resolve problems and provide guidance
in a timely manner.
2.2.3. Coordinate/monitor the following: utility relocation
activities for compliance, utility installation verification,
reporting, record management and as -built drawings.
2.2.4. Attend all utility coordination, construction, and
scheduling meetings.
2.2.5. Obtain copy of ROW permit and prints from Public
Works in order to monitor progress of utility relocation
per permit/plan.
2.3. Manage Construction
2.3.1. All final documentation is required in electronic/digital
format, utilizing Pro -Trak as is feasible.
2.3.2. As field problems arise, notify the Design Engineer
and City Project Manager of proposed solutions to
resolve problems.
2.3.3. Review and update as -built documents regularly with
contractor.
Design 3 of 10 D7. Revised 2016
2.3.4. Monitor and ensure adherence to approved project
baseline schedule. Review contractor's schedule
monthly, ensure compliance with City's intended
schedule, and provide recommendations as needed
to retain and regain schedule if needed.
2.3.5. Recommend alternate project sequencing/scheduling
to keep project on schedule.
2.3.6. Prepare monthly summary report of construction
activities with outstanding issues outlined for review.
Monthly progress information associated with the
project will be submitted to the Project Manager for
review and approval.
2.3.7. Record weather conditions on jobsite daily.
2.4. Coordinate work of contractor with external agencies and utility
companies. Coordinate contractor's operations with regard to other
City contracts and construction as well as with property owners for
planned service outages, street closures, and access control issues
to properties including notifications.
2.4.1. Verify construction conformance and compliance with
TCEQ, NOI and NOT.
2.4.2. Verify construction conformance with permitted
activities such as: City of Pearland permits, U.S. Army
Corps of Engineers permits, TxDOT roadway permits,
and any Railroad agreements.
2.5. Maintain records of all decisions, actions and activities with regard
to construction operations via the City's Pro -Trak system (i.e.
Change Orders, RFIs and responses, Submittals and responses,
Request for Proposals, correspondence, SWPPP inspections.)
Design 4 of 10 D7. Revised 2016
3. Construction Inspection Services
3.1. Provide full-time on-site technical observation of Contractor's
activities to verify and ensure all work materials, structures,
equipment and workmanship comply with the Contract Documents
including Addenda, and Change Orders. Verify and ensure that
Contractor maintains good construction practices and professional
standards prevailing in the local City, County, and State of Texas.
Utilize City's Pro-Trak system for all inspection reports.
3.1.1. Notify the City Project Manager if Contractor's work is
not in compliance with the Contract Documents or
specifications. Notify the City Project Manager and
Design Engineer of any failure of the Contractor to
take measures to repair and bring work in
compliance.
3.1.2. Issue Advisory Notices to Contractor for work that is
not in compliance with approved construction
documents.
3.1.3. Issue Non-Compliance Reports to Contractor if non-
conforming work is not brought into compliance or if
plan of action to bring work into compliance is not
conducted in timely manner.
3.1.4. Inspect and observe the materials and equipment
being incorporated into the work to assure that they
are handled, stored and installed in accordance with
the Contract Documents and specifications. Report to
the City Project Manager regarding these activities.
3.2. Identify record and notify Design Engineer of any problems or
failures to meet performance requirements in a timely manner to
minimize delay in the progress of the project, make
recommendation(s) for appropriate solution to the City Project
Manager and Design Engineer.
Design 5 of 10 D7. Revised 2016
3.3. Prepare and maintain daily progress log or daily construction
reports, photographs, records and track quantities installed that day
utilizing the City's Pro -Trak system.
3.4. Ensure contractor reviews and approves daily reports and
quantities.
3.5. Verify contractor has obtained necessary permits and is
maintaining any Traffic Control, public notification and Storm Water
Pollution Prevention Plans, facilities, equipment or arrangements in
accordance with contract documents.
3.6. Attend and participate in progress meetings.
3.7. Create contacts for your record for: names, addresses, telephone
numbers and email of all contractors, subcontractors, sub
consultants and major suppliers of material and equipment; store in
City's Pro -Trak system.
3.8. Immediately notify the City Project Manager and Design Engineer
in the event of an on-site accident. Record and note conditions,
activities and witnesses to the event.
3.9. Maintain Resolution Log and respond to citizen complaints in Pro -
Trak system.
3.10. Consult with City Project Manager and Design Engineer in
advance of scheduled major work operations, tests, inspections or
start of important phases of project.
4. Pay Applications
4.1. Pay applications will be generated by the City's Pro -Trak system
based on quantities approved in the daily reports. Review and
verify quantities provided by contractor for all work in compliance
with contract documents.
4.1.1. Review work conducted daily on daily inspection
reports and material installed measurements
submitted by contractor; verify work conducted and
Design 6 of 10 D7. Revised 2016
bid item quantities via Pro -Trak; meet monthly to
review pay estimate and quantities with contractor
4.1.2. Review progress pay application with Design
Engineer for approval or revision prior to submittal to
City.
4.1.3. Finalize pay application with signatures from
Contractor, Engineer and Construction Manager
certifying quantities and amounts via Pro -Trak.
4.1.4. Notify City Project Manager when all electronic
signatures are completed in the Pro -Trak system for
invoice processing.
4.1.5. Track and record requests for rain or other delays
with potential to add to Contract Time in Daily Reports
in Pro -Trak.
4.1.6. Provide an independent quantity forecast bid items to
identify potential quantity over -runs as part of pay
estimate review.
4.2. Upon completion of the work, prepare a final progress payment
including a balancing change order zeroing out all unused
quantities utilizing Pro -Trak. Identify and add additional quantities
and make any approved changes to the Contract Time.
4.2.1. Review and coordinate with Design Engineer to
provide Engineer's recommendation for Substantial
Completion or Final Acceptance. (See Close-out
Section)
Design 7 of 10 D7. Revised 2016
5. Document Control
5.1. Utilize the City's Pro -Trak system to: receive, route, track and log
all Contractor communications, Submittals, Change Orders, RFIs,
Pay Applications and Citizen Complaint/Resolution Log;
communicate with Contractor the status of submittal reviews;
review submittal and RFI log in Pro -Trak to ensure timely
responses; notify City Project Manager, Contractor and Design
Engineer of time critical issues.
5.1.1. Respond to RFIs when such response does not
require the Engineer's opinion or expertise or
direction from City.
5.1.2. Assemble and maintain notes, comments, sketches
and supportive data relative to the Project to facilitate
the revision of drawings to conform to the final as -built
conditions. Review Contractor's record keeping
periodically to ensure completeness, timeliness and
progress.
6. Change Orders
6.1. Prepare and issue request for proposals in a timely manner via Pro -
Trak. Review RFP and contractor proposal for additional work with
City Project Manager and Design Engineer for approval. Ensure
the status of RFP and Responses from Contractor, City and Design
Engineer are logged and tracked in the Pro -Trak system.
6.2. Provide recommendation on technical matters as an advocate for
the City. Evaluate Contractor's response/proposal for merit, cost,
time, accuracy and price practicality. Negotiate with Contractor on
City's behalf if required.
6.3. Prepare Change Order and documentation including signatures of
Contractor, Engineer and Construction Manager for delivery to City.
Design 8 of 10 D7. Revised 2016
7. Testing Laboratory and Results
7.1. Coordinate testing laboratory activities with Contractor's activities.
Review test reports for compliance with Contract Documents. Log,
track and retain test reports in Pro -Trak. Review results with
Contractor. Monitor any corrective action and re -testing for
compliance. Maintain compliance with City's specifications
7.1.1. Review lab test reports and log any failures.
7.1.2. Review Invoicing from Laboratory to daily activities.
8. Project Completion and Close out
8.1.A. Provide list of deliverables for substantial completion walk
through/inspection. Schedule and conduct project walk through
upon receipt of Contractor's notification of substantial completion.
Include City Project Manager, Design Engineer and others as
directed. Prepare a list of non -conforming work based on visual
inspections via Pro -Trak. Record and monitor contractor's
corrective efforts and schedule. Schedule final completion
inspection for any remaining corrections.
B. Coordinate and obtain Design Engineer's signature and seal on
Substantial Completion certificate and Final Completion and
Acceptance certificate via Pro -Trak.
8.2. Review and compile any Operation and Maintenance documents
required from the Contractor — forward to Engineer for review.
Ensure Contractor's closeout documents are uploaded to Pro -Trak.
Review for completeness and accuracy, including; affidavits of final
payment, final pay estimates, as built records, redlines and
drawings. Once received, notify the Design Engineer and City
Project Manager when completed.
Design 9 of 10 D7. Revised 2016
8.2.1. Upon completion of close out items, provide
recommendation for City's Substantial
Completion/Final Acceptance certificate.
8.2.2. Provide indexed project files, redline plans and as -
built or record drawings to City via Pro -Trak.
8.3. Conduct Project Close -Out Meeting.
8.4. Prepare and recommend final payment application. (Prepare job
record logs transmittals, and correspondence reports in an
organized file for delivery to City.)
8.5. Consult with City on any potential Warranty items requiring repair or
replacement.
9. Warranty Period
9.1. Schedule, arrange and coordinate a One Year Walk-through of the
project to review status of the work 30 days prior to expiration of the
One Year Maintenance period.
9.2. Provide staff to conduct and participate in the warranty inspections.
9.3. Prepare list of non conforming work for presentation to the City
Project Manager, Design Engineer and Contractor via Pro -Trak.
9.4. Oversee repairs for non conforming work with Contractor.
9.5. Submit final report on completed warranty repairs via Pro -Trak.
Design 10 of 10 D7. Revised 2016
Resolution No. R2017-198
Exhibit "A"
ATTACHMENT A
TASK ORDER - No. 5
MASTER SERVICE AGREEMENT (MSA), Construction Management & Inspection Services
Pursuant and subject to the above captioned MSA dated May 15, 2017 between
the City of Pearland and Arcadis U.S., Inc. CLIENT hereby requests that CONSULTANT performs the work
described below upon the terms set forth:
CLIENT PROVIDED INFORMATION:
Work Site: Hughes Ranch Road Water Line
Work to Be Performed: Provide Construction Management Support Services
Drawings, plans, specifications are not attached:
Date and Time to Commence: September 5, 2017
Date and Time to Complete: March 30, 2018
Equipment, vehicles, tools, materials, supplies to be furnished or obtained through third parties by CLIENT
(if any): N/A
Invoice Mailing Instructions: Invoices will be submitted through the online prosect management system
"Manage -It"
Other Requirements or Variance from MSA (if any): N/A
CONSULTANT PROVIDED INFORMATION:
Compensation: $169,720.00
Billing Terms: Time and Materials
Scope of Work: See Attachment C — Construction Management Scope of Services
ACCEPTANCE:
The foregoing TASK ORDER is accepted on the terms set forth as indicated by the signatures below.
CONSULTANT
Arcadis IJ.S., Inc.
By:
Printed Name: Wendell L. "Buddy" Barnes
Title: Senior Vice President
Date: August 9, 2017
CLIENT
City of Pe
By:
Printe. Name:
Title:
Date:
/o- rz-17
ATTACHMENTS - Time and Materials Fee Estimate
City of Pearland
Project CM Service for Hughes Ranch Road Water Line
Contract No.
Estimated Fee for
Construction Management 1169,720.00
end Inspection Services
Project Duration: 160 Calendar Days
Construction Costs:
CM Costs: 5169,720.00
CM Costs /Construction
Coats:
M/WBE Participation: 0.00%
Revision Date: 5/1/2017
Time
Construction
Inspector
Project Manager
6
Month
Raw Salary Rate
840.00
195.00
Sundays&Saturdays
2
Multiplier
2.75
2.00
128
Working Days
Regular HRs Billing Rata
8110.00
8190.00
Total Regular Working Hours
173
Overtime HRs Billing Rab
8165.00
8190.00
400
Total Overtime Hours
Time
180
Calendar Days
6
Month
26
Weeks
52
Sundays&Saturdays
2
Holidays
0
Rain days
128
Working Days
8
Regular Working Hours/Day
1040
Total Regular Working Hours
173
Average Regular Working Hours/Month
0
Overtime Hours/Week
400
Total Overtime Hours
67
Average Overtime Hours/Month
M S
Description
Summary
Monthly Breakdown
Lebo
Costs
Project Setup
Construction Duration
Warranty
Period
HRs
%of Hrs.
$ Amount
% of Total
Aug -17 Sep -17 Oot-17 Nov -17 Dec -17 Jan -17 Feb -17 Mar -17 /
HRs
Water Line - Constmction
Manager
1440
08.09%
0150,400.00
93.33%
180
210
210
210
210
210
210
Uglily Relocation- Project
Manager
28
1.91%
$5,320.00
3.13%
4
4
4
4
4
4
4
Labor 610:
1468
100.00%
0
0
184
214
214
214
214
214
214
0
0
0
0
0
0
0
Labor Costs:
4163,720.00
96.46%
$0.00
$0.00
020,560.00
823,860.00
823,860.00
523,860.00
023,860.00
823,860.00
823.860.00
$0.00
$0.00
$0.00
$0.00
$0.00
00.00
50.00
Reimbursable espenses;
vehicle allowance.
46.000.00
3.54%
5500.00
5500.00
51,000.00
$1,000.00
51,000.00
81,000.00
91,000.00
40.00
00.00
90.00
10.00
$0.00
90.00
00.00
8% of Subcontractor's
costs:
$0.00
0.00%
50.00
50.00
00.00
80.00
$0.00
$0.00
00.00
80.00
$0.00
90.00
50.00
00.00
$0.00
50.00
00.00
$0.00
Total:
5169,720.00
100.00%
$0.00
$0.00
021,060.00
$24,360.00
024.660.00
824,860.00
024.860.00
$24,880.00
024,860.00
00.00
50.00
50.00
90.00
$0.00
00.00
00.00
Totals to Date:
80.00
50.00
$21,060.00
645420.00
070,280 00
985,140.00
0120,000.00
0144,860.00
5169,720.00
8168,720.00
0169,720.00
0160,720.00
5168,720.00
8168,720.00
8168,720.00
8169,720.00
Page 1
71514 457 CM Budget Setup 01-05-10.a4