R2017-225 2017-11-13 RESOLUTION NO. R2017-225
A Resolution of the City Council of the City of Pearland, Texas, awarding a
secondary unit supply contract to Eastex Environmental Laboratory, Inc., for
water and wastewater laboratory testing services, in the estimated amount of
$50,000.00, for the period of November 20, 2017 through November 19, 2018.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City obtained competitive bids for water and wastewater laboratory
testing services and such bids have been evaluated.
Section 2. That the City Council hereby awards a secondary unit supply contract to
Eastex Environmental Laboratory, Inc., in the unit price amounts reflected in Exhibit "A" attached
hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a unit
supply secondary contract for water and wastewater laboratory testing services.
PASSED, APPROVED and ADOPTED this th- 13th day of November, A.D., 2017.
.L- - i
D RICK REED
MAYOR PRO-TEM
ATTEST:
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APPROVED AS TO FORM:
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DARRIN M. COKER
CITY ATTORNEY
Bid# 0917-59 Addendum 1 Resolution 2017-225 - Exhibit A
Envirodyne Eastex Environmental XENCO Laboratories
Specification Responses Laboratoties, Inc. Laboratory, Inc SGS Accutest (B&A Laboratories, Inc.) Ana-Lab Corporation
Line Description UOM QTY Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended
BIOCHEMICAL OXYGEN DEMAND,
1 5 DAY(BOD5) EA 1040 $10.00 $10,400.00 $12.00 $12,480.00 $20.00 $20,800.00 $22.00 $22,880.00 $18.00 $18,720.00
CARBONACEOUS BIOLOGICAL
2 OXYGEN DEMAND, 5 DAY(CBOD5) EA 1040 $10.00 $10,400.00 $12.00 $12,480.00 $20.00 $20,800.00 $18.00 $18,720.00 $18.00 $18,720.00
3 E. COLI (COLONIES PER 100 ML) EA 1100 $9.00 $9,900.00 $10.00 $11,000.00 $20.00 $22,000.00 $30.00 $33,000.00 $35.00 $38,500.00
FECAL COLIFORMS (COLONIES
4 PER 100 ML) EA 120 $8.00 $960.00 $7.00 $840.00 $25.00 $3,000.00 $30.00 $3,600.00 $35.00 $4,200.00
MICROSCOPIC EVALUATION
5 (MICRO) EA 1000 $5.00 $5,000.00 $9.00 $9,000.00 $20.00 $20,000.00 $30.00 $30,000.00 $6.00 $6,000.00
MIXED LIQUOR SUSPENDED
6 SOLIDS (MLSS) EA 1000 $5.00 $5,000.00 $7.00 $7,000.00 $15.00 $15,000.00 $12.00 $12,000.00 $23.00 $23,000.00
MIXED LIQUOR VOLATILE
7 SUSPENDED SOLIDS (MLVSS) EA 1000 $4.00 $4,000.00 $4.00 $4,000.00 $15.00 $15,000.00 $20.00 $20,000.00 $41.00 $41,000.00
8 AMMONIA NITROGEN (NH3N) EA 1100 $7.00 $7,700.00 $9.00 $9,900.00 $15.00 $16,500.00 $22.00 $24,200.00 $25.00 $27,500.00
9 PAINT FILTER EA 5 $10.00 $50.00 $15.00 $75.00 $10.00 $50.00 $15.00 $75.00 $13.00 $65.00
TOXICITY CHARACTERISTIC
10 LEACHATE PROCEDURE (TCLP) EA 5 $500.00 $2,500.00 $500.00 $2,500.00 $510.00 $2,550.00 $460.00 $2,300.00 $938.00 $4,690.00
11 PCB EA 5 $70.00 $350.00 $70.00 $350.00 $35.00 $175.00 $45.00 $225.00 $80.00 $400.00
12 % SOLID EA 600 $5.00 $3,000.00 $6.00 $3,600.00 $5.00 $3,000.00 $3.00 $1,800.00 $0.00 $0.00
13 TOTAL SUSPENDED SOLIDS (TSS) EA 1350 $5.00 $6,750.00 $6.00 $8,100.00 $10.00 $13,500.00 $15.00 $20,250.00 $18.00 $24,300.00
TOTAL COLIFORM (POTABLE
14 WATER) EA 2400 $9.00 $21,600.00 $9.00 $21,600.00 $20.00 $48,000.00 $25.00 $60,000.00 $25.00 $60,000.00
15 HEAVY METALS/METAL EA 10 $10.00 $100.00 $50.00 $500.00 $90.00 $900.00 $75.00 $750.00 $104.00 $1,040.00
16 TOTAL HYDROCARBONS EA 6 $40.00 $240.00 $40.00 $240.00 $40.00 $240.00 $37.00 $222.00 $44.00 $264.00
17 POLLUTANT SCAN EA 5 $300.00 $1,500.00 $500.00 $2,500.00 $480.00 $2,400.00 $370.00_ $1,850.00 $1,249.00 $6,245.00
18 IRON AND MANGANESE EA 26 $20.00 $520.00 $20.00 $520.00 $24.00 $624.00 $18.00 $468.00 $29.00 $754.00
19 TOTAL DISSOLVED SOLIDS (TDS) EA 700 $7.00 $4,900.00 $10.00 $7,000.00 $10.00 $7,000.00 $12.00 $8,400.00 $18.00 $12,600.00
20 TOTAL CHLORIDES EA 25 $10.00 $250.00 $9.00 $225.00 $12.00 $300.00 $12.00 $300.00 $22.00 $550.00
PRIMARY WATER STANDARDS
21 TEST EA 30 $125.00 $3,750.00 $1,250.00 $37,500.00 $2,907.00 $87,210.00 $1,695.00 $50,850.00 $6,515.00 $195,450.00
SECONDARY WATER STANDARDS
22 TEST EA 30 $100.00 $3,000.00 $214.00 $6,420.00 $283.00 $8,490.00 $185.00 $5,550.00 $272.00 $8,160.00
Total $101,870.00 $157,830.00 $307,539.00 $317,440.00 $492,158.00
Bid#0917-59 Water and Wastewater Laboratory Testing-Scoring
Points = 0- 5 Ana-Lab Corp Eastex Env Envirodyne Laboratories SGS Accutest XENCO Laboratories
Price 1.03 3.23 5 1.66 1.60
Reputation 3.7 5.0 5.0 4.0 4.0
Quality 4.0 4.0 4.7 4.0 4.3
Meets the City's Needs 3.7 4.7 5.0 4.3 4.3
Past Relationship 2.7 5.0 5.0 3.0 3.0
HUB 0.0 0.0 0.0 0.0 0.0
Long Term Cost 3.3 4.0 4.7 3.3 3.0
Other relevant criteria 3.7 4.7 3.7 4.3 4.3
Total 22.0 30.6 33.0 24.7 24.6
Bid $ 492,158.00 $ 157,830.00 $ 101,870.00 $ 307,539.00 $ 317,440.00
Resolution No. R2017-225
Exhibit "A"
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4i City of Pearland
i;')'' `-1-• "`i�-, 3519 Liberty Drive
r c x n s ;
Pearland, TX 77581
General Services Contract
This Contract(Contract)is made between the City of Pearland,Texas(City),and Contractor.
The City and Contractor agree to the terms and conditions of this Contract, which consists of the
following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
I. Summary of Contract Terms.
Contractor: Eastex Environmental Laboratory, Inc.
P.O. Box 1089
Coldspring, TX 77331
Description of Services: Water and Wastewater Laboratory Testing Services in
accordance with specifications of City of Pearland Bid#0917-59;
City Council Resolution#R2017-225.
Contract Type: Secondary vendor for an annual, as needed, unit supply contract.
Effective Date: November 20, 2017
Termination Date: November 19, 2018
Renewal: Two (2) one-year renewals allowed upon mutual agreement of
both parties.
II. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF PEARLAND* CONTRACTOR:
Purch._ • Offic- Date Title: 'QD,_-,v� �_, VW\O-�--4>AR-'L-
Date: 11 -\t1- ")._u 0-
•''red b : Date: 1/-13-/7
City anager
As•istant City Manager
Director
Program Manager
*Contract Signature Authority: Program Manager-$5,999 or less
Director- $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to
$50,000
City Council Resolution - $50,000+
Ill. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as
described in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing. The City shall pay
Contractor for the Services in accordance with the terms of this Contract, but all payments to
be made by the City to Contractor, including the time of payment and the payment of interest
on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the
Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph,the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City
terminates this Contract under this paragraph, the City will pay the Contractor for all
services rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract
as provided in this paragraph if the other party fails to comply with its terms. The
party alleging the default will give the other party notice of the default in writing citing
the terms of the Contract that have been breached and what action the defaulting
party must take to cure the default. If the party in default fails to cure the default as
specified in the notice, the party giving the notice of default may terminate this
Contract by written notice to the other party, specifying the date of termination.
Termination of this Contract under this paragraph does not affect the right of either
party to seek remedies for breach of the Contract as allowed by law, including any
damages or costs suffered by either party.
(3) Multi-Year Contracts and Funding. If this Contract extends beyond the City's
fiscal year in which it becomes effective or provides for the City to make any payment
during any of the City's fiscal years following the City's fiscal year in which this
Contract becomes effective and the City fails to appropriate funds to make any
required Contract payment for that successive fiscal year and there are no funds
from the City's sale of debt instruments to make the required payment, then this
Contract automatically terminates at the beginning of the first day of the City's
successive fiscal year of the Contract for which the City has not appropriated funds
or otherwise provided for funds to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual
or compensatory damages, loss, or costs arising from the performance of this Contract or
that provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for
defending against and liable for paying any claim, suit, or judgment for damages, loss, or
costs arising from that party's negligent acts or omissions in the performance of this Contract
in accordance with applicable law. This provision does not affect the right of either party to
this Contract who is sued by a third party for acts or omissions arising from this Contract to
bring in the other party to this Contract as a third-party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written
consent of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas
and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction
located in or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations,or contracts, either written
or oral. This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to
supervise, direct, or control the Contractor or Contractor's officers or employees in the
means, methods, or details of the work to be performed by Contractor under this Contract.
The City and Contractor agree that the work performed under this Contract is not inherently
dangerous, that Contractor will perform the work in a workmanlike manner, and that
Contractor will take proper care and precautions to insure the safety of Contractor's officers
and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action,to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties. The parties will each pay one-
half of the mediator's fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or
be entitled to an award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful,
the remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract
are part of this Contract, except as follows: any provision contained in any of the Contractor's
Additional Contract Documents specified below that conflicts with a Contract provision not included
in the Contractor's Additional Contract Documents, does not apply to this Contract.
A. Contractor's Additional Contract Documents:
1. The contractor's response to Bid#0917-59 shall be construed as additional contract
documents.
B. City's Additional Contract Documents:
1. City standard insurance requirements.
2. Scope of Services, Exhibit A.
Exhibit A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services provided shall consist of conducting water and wastewater laboratory testing
services as needed for the City of Pearland per Bid #0917-59 and Contractor's response to the
same, as listed below:
Eastex Environmental
Specification Responses Laboratory, Inc
Line Description UOM Unit Cost
BIOCHEMICAL OXYGEN DEMAND, 5 DAY
1 (BOD5) EA $12.00
CARBONACEOUS BIOLOGICAL OXYGEN
2 DEMAND, 5 DAY(CBOD5) EA $12.00
3 E. COLI (COLONIES PER 100 ML) EA $10.00
4 FECAL COLIFORMS (COLONIES PER 100 ML) EA $7.00
5 MICROSCOPIC EVALUATION (MICRO) EA $9.00
6 MIXED LIQUOR SUSPENDED SOLIDS (MLSS) EA $7.00
MIXED LIQUOR VOLATILE SUSPENDED
7 SOLIDS (MLVSS) EA $4.00
8 AMMONIA NITROGEN (NH3N) EA $9.00
9 PAINT FILTER EA $15.00
TOXICITY CHARACTERISTIC LEACHATE
10 PROCEDURE (TCLP) EA $500.00
11 PCB EA $70.00
12 % SOLID EA $6.00
13 TOTAL SUSPENDED SOLIDS (TSS) EA $6.00
14 TOTAL COLIFORM (POTABLE WATER) EA $9.00
15 HEAVY METALS/METAL EA $50.00
16 TOTAL HYDROCARBONS EA $40.00
17 POLLUTANT SCAN EA $500.00
18 IRON AND MANGANESE EA $20.00
19 TOTAL DISSOLVED SOLIDS (TDS) EA $10.00
20 TOTAL CHLORIDES EA $9.00
21 PRIMARY WATER STANDARDS TEST EA $1,250.00
22 SECONDARY WATER STANDARDS TEST EA $214.00