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R2017-153 2017-08-14 RESOLUTION NO. R2017-153 A Resolution of the City Council of the City of Pearland, Texas, authorizing Arcadis U. S., Inc. to perform project management services, in the amount of $55,546.40 associated with the construction inspection services for the Orange Street Service Center, Phase 1a (Task Order No. 3). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. The City previously entered into a Master Service Agreement with Cobb Arcadis U. S., Inc. for project management services. Section 2. That certain Task Order No. 3 of the Master Service Agreement, attached hereto as exhibit"A" and made a part hereof for all purposes, is hereby authorized and approved. Section 3. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest Task Order No. 3. PASSED, APPROVED and ADOPTED this the 14th day of August, A.D., 2017. TOMCIRETD MAYOR ATTEST: Y. ' GLOiI , _� �— Y SEC-17 ARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY Resolution No. R2017-153 Exhibit "A" ATTACHMENT A TASK ORDER - No. 3 MASTER SERVICE AGREEMENT(MSA),Construction Management& Inspection Services Pursuant and subject to the above captioned MSA dated May 22,2017 between the City of Pearland and Arcadis U.S., Inc. CLIENT hereby requests that CONSULTANT performs the work described below upon the terms set forth: CLIENT PROVIDED INFORMATION: Work Site: Orange Street Service Center Field Operations Support Building Renovation (Project#FA1404) —2010 Old Alvin Road, Pearland,TX 77581 Work to Be Performed: Provide construction inspection support services Drawings, plans, specifications are not attached: Date and Time to Commence: August 14, 2017 Date and Time to Complete: April 15, 2018 Equipment, vehicles, tools, materials, supplies to be furnished or obtained through third parties by CLIENT (if any): N/A Invoice Mailing Instructions: Invoices will be submitted through the online project management system, "Manage-It" Other Requirements or Variance from MSA (if any): N/A CONSULTANT PROVIDED INFORMATION: Compensation: $55,546.40 Billing Terms: Time and Materials Scope of Work: See Attachment C—Construction Observation Scope of Services ACCEPTANCE: The foregoing TASK ORDER is accepted on the terms set forth as indicated by the signatures below. CONSULTANT CLIENT Arcadis 'IlU.S., Inc. City of P By: GU By: f---- Printed Name: Wendell L. "Buddy" Barnes, P.E. Printed Name. Clay Pearson Title: Senior Vice President Title: City Manager Date: July 31, 2017 Date: ;?'"/5—h U) ƒ | � | § | § k t 2 I 1 ° | | | § k ■ I ° | || § § 7 ; } ` | | § | | 4 ° 88 8 § ,. • ! ° | | 2 | | ! | I 8 . ; | a8 4 ii_ _ _ 1 | ` ■ K � | ) ) ! - @s # 4 ! ! ' " ° | § g | $ | . !l; k # , # # $ k|/:|2 ° ~ ` ! | \ ! ! ` 1.! 1 !!? 1 �}!t 2 ■ " , q i | | k 3!! Ain I!f!!| ■ K ! ! l.; , .©E .. | ■ " , § | | | 2 ! __ ■ # a m � 4 ` ~ ° | ia | 6 # s 8 k ` " g | § 1 |\ 88 / ` ~ ° | § a 4 • § | • 2 ° kk § kk ! } \ § g § § .3 % . A ■ ! 7 k! ' § 7 k | k °� | ! a 5 :f ! JIfl 2 } , • ! ! ! 2 | ! ■ ! r- ■ , ,| k K §k i | 1 z, I|) | if i , !2i! i i.- i |!iH | !. IS ` $ !g ! 2 !#| !I f 1 , Eƒ I ! in ;§§S |! . _ _ _ ! Ltki2 . | 1 ATTACHMENT C 1, Pt • lulu 1116.1-rE 'x A 5 CONSTRUCTION OBSERVATION SCOPE OF SERVICES FOR ORANGE STREET SERVICE CENTER FIELD OPERATIONS SUPPORT BUILDING RENOVATION Design I cil 10 D7.Revised 2016 BASIC SERVICES: CONSULTANT shall render the following professional services to the OWNER in connection with the construction of the Project. • 1. Construction Phase Services 1.1.Act as the City's on-site representative administering the contract for construction and providing overall project oversight, maintain record of decisions and changes made. 1.2.Meetings: Attend preconstruction conference and construction progress meetings; record minutes from preconstruction conference and construction progress meetings, and distribute via Pro-Trak to: City Project Manager, Design Engineer and Contractor throughout the duration of the project. 1.2.1. Attend scheduled meetings every two weeks, minimum, to review the following: work progress and schedule, outstanding issues, status of submittals and responses, shop drawings, unforeseen issues and changes to the work. 1.2.2. Coordinate additional meetings as necessary to discuss and resolve problems and provide guidance in a timely manner. 1.2.3. Coordinate/monitor the following: utility relocation activities for compliance, utility installation verification, reporting, record management and as-built drawings. 1.2.4. Attend all utility coordination, construction, and scheduling meetings. 1.2.5. Obtain copy of ROW permit and prints from Public Works in order to monitor progress of utility relocation per permit/plan. 1.3.Observe Construction 1.3.1. All final documentation is required in electronic/digital format, utilizing Pro-Trak as is feasible. Design 2 of 10 D7.Revised 2016 1.3.2. As field problems arise, notify the Design Engineer and City Project Manager of proposed solutions to resolve problems. 1.3.3. Review and update as-built documents regularly with contractor. 1.3.4. Monitor and ensure adherence to approved project baseline schedule. Review contractor's schedule, ensure compliance with City's intended schedule, and provide recommendations as needed to retain and regain schedule if needed. 1.3.5. Coordinate with contractor on alternate project sequencing/scheduling to keep project on schedule. 1.3.6. Prepare summary report of construction activities with outstanding issues outlined for review as shown in 1.2.1. Progress information associated with the project will be submitted to the Project Manager for review and approval. 1.3.7. Record weather conditions on jobsite daily. 1.4.Coordinate work of contractor with external agencies and utility companies. Coordinate contractor's operations with regard to other City contracts and construction as well as with property owners for planned service outages, street closures, and access control issues to properties including notifications. 1.4.1. Verify construction conformance and compliance with TCEQ, NOI and NOT. 1.4.2. Verify construction conformance with permitted activities such as: City of Pearland permits, U.S. Army Corps of Engineers permits, TxDOT roadway permits, and any Railroad agreements. 1.5.Provide on-site technical observation of Contractor's activities to verify and ensure all work materials, structures, equipment and Design 3 of 10 D7.Revised 2016 workmanship comply with the Contract Documents including Addenda, and Change Orders. Verify and ensure that Contractor maintains good construction practices and professional standards prevailing in the local City, County, and State of Texas. Utilize City's Pro-Trak system for all inspection reports. 1.5.1. Notify the City Project Manager if Contractor's work is not in compliance with the Contract Documents or specifications. Notify the City Project Manager and Design Engineer of any failure of the Contractor to take measures to repair and bring work in compliance. 1.5.2. Issue Advisory Notices to Contractor for work that is not in compliance with approved construction documents. 1.5.3. Issue Non-Compliance Reports to Contractor if non- conforming work is not brought into compliance or if plan of action to bring work into compliance is not conducted in timely manner. 1.5.4. Inspect and observe the materials and equipment being incorporated into the work to assure that they are handled, stored and installed in accordance with the Contract Documents and specifications. Report to the City Project Manager regarding these activities. 1.6. Identify, record and notify Design Engineer of any problems or failures to meet performance requirements in a timely manner to minimize delay in the progress of the project, make Design 4 of 10 D7.Revised 2016 recommendation(s) for appropriate solution to the City Project Manager and Design Engineer. 1.7.Prepare and maintain daily progress log or daily construction reports, photographs, records and track quantities installed that day utilizing the City's Pro-Trak system. 1.8.Ensure contractor reviews and approves daily reports and quantities. 1.9.Verify contractor has obtained necessary permits and is maintaining any Traffic Control, public notification and Storm Water Pollution Prevention Plans, facilities, equipment or arrangements in accordance with contract documents. 1.10. Create contacts for your record for: names, addresses, telephone numbers and email of all contractors, subcontractors, sub consultants and major suppliers of material and equipment; store in City's Pro-Trak system. 1.11. Immediately notify the City Project Manager and Design Engineer in the event of an on-site accident. Record and note conditions, activities and witnesses to the event. 1.12. Maintain Resolution Log and respond to citizen complaints in Pro-Trak system. 1.13. Consult with City Project Manager and Design Engineer in advance of scheduled major work operations, tests, inspections or start of important phases of project. 2. Pay Applications 2.1.Pay applications will be generated by the City's Pro-Trak system based on quantities approved in the daily reports. Review and verify quantities provided by contractor for all work in compliance with contract documents. 2.1.1. Review work conducted daily on daily inspection reports and material installed measurements Design 5 of 10 D7.Revised 2016 submitted by contractor; verify work conducted and bid item quantities via Pro-Trak; meet monthly to review pay estimate and quantities with contractor. 2.1.2. Review progress pay application with Design Engineer/Architect for approval or revision prior to submittal to City. 2.1.3. Finalize pay application with signatures from Contractor, Engineer and Construction Manager certifying quantities and amounts via Pro-Trak. 2.1.4. Notify City Project Manager when all electronic signatures are completed in the Pro-Trak system for invoice processing. 2.1.5. Track and record requests for rain or other delays with potential to add to Contract Time in Daily Reports in Pro-Trak. 2.1.6. Provide an independent quantity forecast bid items to • identify potential quantity over-runs as part of pay estimate review. 2.2.Upon completion of the work, prepare a final progress payment including a balancing change order zeroing out all unused quantities utilizing Pro-Trak. Identify and add additional quantities and make any approved changes to the Contract Time. 2.2.1. Review and coordinate with Design Engineer to provide Engineer's recommendation for Substantial Completion or Final Acceptance. (See Close-out Section) 3. Document Control 3.1.Utilize the City's Pro-Trak system to: receive, route, track and log all Contractor communications, Submittals, Change Orders, RFIs, Pay Applications and Citizen Complaint/Resolution Log; Design 6 of 10 D7.Revised 2016 communicate with Contractor the status of submittal reviews; review submittal and RFI log in Pro-Trak to ensure timely responses; notify City Project Manager, Contractor and Design Engineer of time critical issues. 3.1.1. Assemble and maintain notes, comments, sketches and supportive data relative to the Project to facilitate the revision of drawings to conform to the final as-built conditions. Review Contractor's record keeping periodically to ensure completeness, timeliness and progress. 4. Change Orders 4.1.Assist the City Project Manager in preparing and issuing request for proposals in a timely manner via Pro-Trak. Review RFP and contractor proposal for additional work with City Project Manager and Design Engineer for approval. Ensure the status of RFP and Responses from Contractor, City and Design Engineer are logged and tracked in the Pro-Trak system. 4.2.Provide recommendation on technical matters as an advocate for the City. Assist the City Project Manager in evaluating the Contractor's response/proposal for merit, cost, time, accuracy and price practicality as needed. 5. Project Completion and Close out 5.1.A. Provide list of deliverables for substantial completion walk through/inspection. Schedule and conduct project walk through upon receipt of Contractor's notification of substantial completion. Include City Project Manager, Design Engineer and others as directed. Prepare a list of non-conforming work based on visual inspections via Pro-Trak. Record and monitor contractor's Design 7 of 10 D7.Revised 2016 corrective efforts and schedule. Schedule final completion inspection for any remaining corrections. B. Coordinate and obtain Design Engineer's signature and seal on Substantial Completion certificate and Final Completion and Acceptance certificate via Pro-Trak. 5.2.Review and compile any Operation and Maintenance documents required from the Contractor—forward to Engineer for review. Ensure Contractor's closeout documents are uploaded to Pro-Trak. Review for completeness and accuracy, including; affidavits of final payment, final pay estimates, as built records, redlines and drawings. Once received, notify the Design Engineer and City Project Manager when completed. 5.2.1. Upon completion of close out items, provide recommendation for City's Substantial Completion/Final Acceptance certificate. 5.2.2. Provide indexed project files, redline plans and as- built or record drawings to City via Pro-Trak. 5.3.Attend Project Close-Out Meeting. 5.4.Consult with City on any potential Warranty items requiring repair or replacement. 6. Warranty Period 6.1.Schedule, arrange and coordinate a One Year Walk-through of the project to review status of the work 30 days prior to expiration of the One Year Maintenance period. 6.2.Provide staff to conduct and participate in the warranty inspections. 6.3.Prepare list of non conforming work for presentation to the City Project Manager, Design Engineer and Contractor via Pro-Trak 6.4.Oversee repairs for non conforming work with Contractor. 6.5.Submit final report on completed warranty repairs via Pro-Trak. Design 8 of 10 D7.Revised 2016 7. Additional Items 7.1.CONSULTANT shall not at any time supervise, direct, control, or have authority over any contractor work, nor shall have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor's furnishing and performing of its work. 7.2.CONSULTANT shall not be responsible for the acts or omissions of any Contractor, other Subcontractor, or Supplier, or of any of their agents or employees or of any other persons (except CONSULTANT'S own agents, employees, and its Sub consultants) at the Site or otherwise furnishing or performing any Work; or for any decision made regarding the Contract Documents, or any application, interpretation, or clarification, of the Contract Documents, other than those made by the CONSULTANT. 7.3.Force Majeure - Any delays in or failure of performance by CONSULTANT or City, other than the payment of money, shall not constitute default hereunder if and to the extent such delays or failures of performance are caused by occurrences beyond the reasonable control of City or CONSULTANT, as the case may be, including but not limited to, acts of God or the public enemy; compliance with any order or request of any governmental authority; fires, floods, explosion, accidents; riots, strikes or other concerted acts of workmen, whether direct or indirect; or any causes, whether or not of the same class or kind as those specifically named above, which are not within the reasonable control of City or CONSULTANT respectively. In the event that any Design 9 of 10 D7.Revised 2016 event of force majeure as herein defined occurs, CONSULTANT shall be entitled to a reasonable extension of time for performance of its Services. Design 10 of 10 D7.Revised 2016