R2017-089 2017-05-22 RESOLUTION NO. R2017-89
A Resolution of the City Council of the City of Pearland, Texas, authorizing
Cobb Fendley & Associates to perform project management services, in the
amount of $71,147.00 associated with the Hughes Ranch Road Waterline
Project (Task Order No. 3; Smith Ranch Road to Cullen Parkway).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. The City previously entered into a Master Service Agreement with Cobb
Fendley & Associates for project management services.
Section 2. That certain Task Order No. 3 of the Master Service Agreement, attached hereto
as exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved.
Section 3. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest Task Order No. 3.
PASSED. APPROVED and ADOPTED this the 89' day of May, A.D., 2017.
0\
TOM REID
MAYOR
ATTEST:
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Rghp'�,
Yo -V
NG i-FING, T;f .. 1\
4 Y SE 'ETARY
APPROVED AS TO FORM:
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DARRIN M. COKER
CITY ATTORNEY
RESOLUTION NO. R2017-89
A Resolution of the City Council of the City of Pearland, Texas, authorizing
Cobb Fendley & Associates to perform project management services, in the
amount of $71,147.00 associated with the Hughes Ranch Road Waterline
Project (Task Order No. 3; Smith Ranch Road to Cullen Parkway).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. The City previously entered into a Master Service Agreement with Cobb
Fendley & Associates for project management services.
Section 2. That certain Task Order No. 3 of the Master Service Agreement, attached hereto
as exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved.
Section 3. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest Task Order No. 3.
PASSED, APPROVED and ADOPTED this the 81h day of May, A.D., 2017.
C .-,-113-
TOM REID
MAYOR
ATTEST:
ice./.L, _t
NG I'FING, T;1 ='vt ) f
Y SE 'ETARY
11/411 11110°N
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Resolution No. R2017-089
ATTACHMENT A Exhibit "A"
TASK ORDER No. 3
MASTER SERVICE AGREEMENT(MSA), Project Management Services
Pursuant and subject to the above captioned MSA dated June 13,2016 between the City of Pearland
and Cobb Fendley & Associates. CLIENT hereby requests that CONSULTANT performs the work described
below upon the terms set forth:
CLIENT PROVIDED INFORMATION:
Work Site: Hughes Ranch Road West 12"Water Line(WA 1602)
Work to Be Performed: Provide Project Management Support for the Design, Bid and Construction Phases
for the projects listed above.
Drawings, plans, specifications are not attached:
Date and Time to Commence:
Date and Time to Complete:
Equipment, vehicles, tools, materials, supplies to be furnished or obtained through third parties by CLIENT
(if any): Costs include reproduction costs and mileage.
Invoice Mailing Instructions: Invoices will be submitted to the Assistant Director of Capital Projects.
Other Requirements or Variance from MSA (if any): N/A
CONSULTANT PROVIDED INFORMATION:
Compensation: Not to Exceed: $71.147.00
Billing Terms: Time and Materials in accordance with Attachment B of MSA
Scope of Work: See Attachment C-Project Management Support Scope of Services
ACCEPTANCE:
The foregoing TASK ORDER is accepted on the terms set forth as indicated by the signatures below.
CONSULTANT CLIENT
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T E X A S
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PROJECT MANAGEMENT SUPPORT
SCOPE OF SERVICES
BASIC SERVICES: CobbFendley will provide the following project management
services as part of its basic service. The specific items of services will include
assisting the City Project Manager (on a limited basis, as required by the City
Project Manager) with the following:
Planning Phase: Not Required
Design Phase:
1. Management of selected engineering design consultant(s);
2. Briefing selected consultant(s) on City's requirements and the
project scope of work;
3. Project organizational structure and methods of operation of the
consultant(s);
4. Obtaining engineering design consultant(s) project schedules and
budgets;
5. Consulting and representing the City in matters with other entities
public and private when requested to do so by the City.
6. Utility relocation of public and private utilities (electric, gas,
telephone, fiber, etc.)
7. Coordinating with other City departments on other City projects and
plans with in the project area.
8. Managing right-of-way acquisition procedures, as necessary;
9. Conducting project design meetings with design consultant(s);
10. Providing a technical review of the engineering design submittals to
ensure adherence to all applicable jurisdictional codes, criteria, and
polices;
11. Providing constructability review of plans, specifications, contract documents
and validity of Engineer of Record's project duration.
12. Identifying construction issues and conflicts;
13. Conducting an independent verification of quantities.
14. Managing the design for conformity with the agreed project
requirements and budget, and administering design changes;
15. Suggesting alternatives, evaluating them, and assist in deciding
between them so as to best meet the needs of the City in terms of
scope, time, quality and cost;
16. Identifying the impact (scope, time, quality, cost) of proposed
changes, so that the client may make well-informed decisions
whether to proceed with the proposed changes;
17. Monitoring progress against the approved project schedule and
budget;
18. Initiating action necessary to determine whether future costs will be
kept within budget allocations;
19. Reporting on general project status, consultant activities, design
and design changes;
20. Reporting on schedule and budget, including variances,
explanations and possible adjustments;
Bid Phase:
1. Advertising project(s) for bids;
2. Attending Pre-Bid Meeting(s);
3. Reviewing responses provided by design consultant regarding
questions raised by the Contractors;
4. Evaluating bids once received;
5. Reviewing Engineer's Recommendations of Award;
Construction Phase:
1. Act as the City's project representative during the construction phase of the
project;
2. Conducting a pre-construction conference for the project;
3. Reviewing and responding accordingly to all submittals, RFIs and change
orders submitted by the project engineer;
4. Monitoring progress against the approved project schedule and budget;
5. Consulting and representing the City in matters with other entities public and
private when requested to do so by the City;
6. Coordinating with other City departments on construction issues;
7. Reporting on general project status, consultant activities, design and design
changes;
8. Reporting on schedule and budget, including variances, explanations and
possible adjustments;
9. Reviewing the contractor's pay estimates, evaluate the completion of work, and
make payment recommendations to the City's finance department.
10. Visiting the site at various stages of construction to observe the progress and
quality of executed work and to determine in general if such work is proceeding
in accordance with the contract documents but no less than twice monthly.
11. Conducting a final inspection of the Project.
12. Making a recommendation for Final Payment on the Project.