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R2017-065 2017-04-10RESOLUTION NO. R2017-65 A Resolution of the City Council of the City of Pearland, Texas, awarding a contract for custodial services associated with City Facilities to A & A Cleaning Services, in an estimated amount of $325,000.00, beginning April 25, 2017 through April 24, 2018. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City recently opened bids for custodial services, and such bids have been reviewed and tabulated. Section 2. That the City Council hereby awards the bid to A & A Cleaning Services, in the estimated unit amounts reflected in Exhibit "A" attached hereto. Section 3. The City Manager or his designee is hereby authorized to execute a contract for custodial services. PASSED. APPROVED and ADOPTED this the 10th day of April, A.D., 2017. ATTEST: APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY TOM REID MAYOR `,w1111,1, 81d 8 0217-18 Addendum 1 Custodial Services at City Facilities Annual Title Contract Hvco Building Sop Services. Inc Dba- Canna Commercial AM evawitive Pric.ne 8051', Local Pref.,..,. Resolution No. R2017-65 Exhibit "A" c.fcation Responses Maintenance ' Metrodean ` Cleaning Inc A 8 A Clean nq Services 5.84 MarFran C ean.^e LLC NCC Serywer: ' MARSDEN SOUTH LLC Line Description UUm Lti 8 Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended 1 CUSTODIAL SERVICES AT CITY FACILITIES 11 1436,055.28 8153,82648 5150,150.00 5202,257.48 5202,257.48 5192,144.606 5168,732.00 818/,480 5188,683.56 1.1 M. AnimalControl ? �} 5316.00 5438.07 5325.00 5595.00 5565.25 5600.00 1 7+'�}+� T 1 $2,101,40 52,112.50 53,331.25 53,164.6875 52.875.00 �t I//I}} �Ir`lIt ""ttt { 51,683.42 51,950.00 $2,263.75 52.150 5625 52,108.00 I.rl H /y� Current siert.. " } I Y2 51,882.06 52,275.00 52,066.67 51,963.3365 52,136.00 7 A4 1 1 1c�i(� f!f '° R` Ne. 1: $224.1. 5302.77 5325.00 5283.34 5269.173 $500.00 I�.� A(lmini� •,` 11 0\40:0, $1,224.04 51,462.50 51,665.59 51,582.3105 5450.00 81,527.46 1,4.42 I w1L+l' W ....An ...• �• �y 11 � 11/1/1 .4140I 5420.48 5325.00 5325.00 5308.75 $300.00 /j' I 7} f! I. .'!' /f 5126.401 5424.48 5325.00 5650.00 $617.50 5500.00' 5515.31 1 4 , lip, ill t v• enter " ({ j 5847,46 5812.50 51,383.75 51,314.5625 51,350.00 51.139.98 50.00 I t ..g/ `6 •St tonum Ffi IJL,1 //! $0,00 50.00 50.00 50.00 50.00 , `1�,. ;pyy + ( 5426.48 5325.00 5595.00 5565.25 5212.00 .)� I 1 9 1 �� (+}[orb l ? ? 1t(' $426.48 5325.00 51,009.59 5959.1105 5880.00 ! b 11 �` + '` nance f( a6 5428.86 2650.00 5410.00 5389.50 5400.00 1114 ' �i 1847.46 5325.00 5791.67 5752.0865 5700.00 51,067.35 51 35 I 1}' ' ` /: 0 11,404.77 5650.00 51,213.34 51,152.673 5600.00 i51�7 IE Co ' S \ s � 1l�tjbureau I ,18.50 5122.06 5325.00 5270.84 5257.298 5450.00 2 CUSTODIAL SERVICES AT RECREATION CENTER AND NATATORIUM 1 Y5;676.265 55,676.265 588,699.01 58830944 591,516.96 591,516.96 580,429.49 580,429.49 576,408.0155 585,145.49 585,145.49 5 77,000 594,600.89 594,600.89 2.1/ enter, aryr P�aU f nth Month 12 5295.00 56264.08 57,280.00 56,406.25 56,500.00 57.302.92 16.5 513.50 trg 1.0 e:64 'd it t d 31.As 2.2 Needed. Per Hour Hour 1 54240 516.50 512.00 516.75 514.00 0,13 50.30 '''s -trip. Wash and Waxvinyl t.ompco�r,`slmopn r 10 2 3 f Foot Si Fl 4971 80.069 ?8/4511 50.30 S0.15 50.13 50.35 0.13 50.35 dU1u d1 YJ �yy��A��rqq ((( 3lNiN I lFo 2.4 Foot So Ft 10535 $0.064 cgW1i4Vg 50.30 50.15 $0.13 S0.36 0.12 50.15 aver AS A P055019 2.5 n/;• t 7j'� N Sri Ft 4559 $0.064 10.20 50.07 50.12 50.12 I { �VALKI11frockekftflIYl'.� 1 APossible �7 X01 1950 5 50.00 21 (,I��fi LotFf 532640 16,500.00 51,50000 5975.00 5300.00 3 'QUARTERLY FLOOR CLEANING AT FIRE STATIONS I ' 1' 56,08040 86,040.00 517,000.00 897,00040 57,140.00 57,140.00 535,220.00 535 220.00 533,459.00 58,500.00 58,500.00 ' 5-7,500 I 51,436.60 51,436.60 "1r 540040 1850.00 5240.00 51,000.00 5350.00 4 6380.04 1850.00 5450.00 32,385.00 5375.00 fI4 Q 8380.00 1860.00 5450.00 53,180.00 5450.00 5300.00 5850.00 5270.00 51,100.00 5450.005500.00 5350.00$490,00 5850.00 5375.00 51,140.00 538,900.00 ��I 517,160.00 550,500.00 81600,60 51,600,50 55,450.00 55,450.00 $4,500.00 54,500.00516.60 54,275.00 538 900.00 , 550.00 5100.000 5800.00 14.2 lJII� ;�,•rN5';I �,A''a Y4/''.�r P EA 6490.00 116.60 550.00 5150.00 ��. 84510 i * ' . I, 1 Court, i) (he 'ym 14.3 ,erze EA 6 5490.00 516.60 550.00 8100.00 5300.00 1 t" 00 ..,i0. Basketball court: 2 Lo0rtS: Entire Gym 4 may, EA ` 6 5490.00 516.50 575.00 5200.00 5300.00 11 )l,1, Hoorn 841w.Du 548.50 550.00 5100.00 5400.00 U ) Lu i I S44U.UU 548.50 525.00 525.00 5400.00 '' I J�9 •; 816.50 550.00 575.00 5400.00 i� 16.5011., 16.5011e o0 . � e I- Lb 546,80 550.00 0' 5400.00 .d�t 546,50 850.00 0' 5700.00 1.16.50/nr kf (QI i W 41atorium - Porter service .I , $46,80 550 00 0' 5360.00 (J(J Q (jJ �```` �enty(�v� 518,50 515000 $150.00 5250.00 16.501hr 160.00 A (2 'dS1Si Kt,d4 er service / i 548.60 $50.00 0' 5150.00 4.1� �y�(t /{ i •µV11 �( l 516.60 550.00 0' 5300.00 1250.00 4 f4 fCll� 'Porter Scrv,,., S • 516.60 550.00 0' 5360.00 16.601., 5160.00 5 Tom Reid - After Expansion (adding approximately 8,600 square feet) EA 1 12 $679,40 58,152.80 11,88245 520,184.60 52,875.00 534,500.00 $200.00 52,400.00 52,280.00 51.200.00 514,400.00 1 53,137.40 537,648.80 Total 5206,463,345 • Vendor bid states this is part of the hourly rate. 1_ Vendor has unacceptably wide vanances in pricing for multiple facilities throughout bid 2. Vendor withdrew bid due to not including consumable suppl,eS as requested. 3. Vendor provided ony lurrtp•sum pricing. not per facility line item pnong as requested. 5284,040,27 5288,756.96 5315,677.49 5335,930 5339.529.85 Bid 8 0217-18 Addendum 1 Custodial Services at City Facilities Annual Tide Contract CSI U5 MILITARY Kemp & Sons General Oriental Bu Nino Services South Houston (Global J ec 1 canon responses MAIN 1 tNANUt, LLL Jerv,ce5 inc visionary investment LLt..1 neyorlo Loq,suos Jervi,,, •: Line Description Unit Extended Unit Extended Unit Extended Unit Extended 1CUSTODIAL SERVICES AT CITY FACILITIES $191,640.00 5182.584.44 5187,918.20 $2,383,779.60 j 1 9Ai,TJ Control '+,50.00 5574.16 5439.19 55,536.40 1.2 L ll 908.00 $2,296.67 52,996.79 538,477.98 j TT M r (�(' 52,296.67 52,490.14 531,972.71 J 1 ''' u� Kasen on Current Status �, Alt. 0 91,722.50 53,099.20 539,792.88 I/ 'Once 43'11 5574.16 5120.86 5664.37 6 1 1 91 50.00 51,722.50 57,967.32 525,259.83 1.yk •' ky,Vorp�;nnex S�\0.00 5574.16 8242.88 52,214.56 17 A Nfaidt(lAt3ii0"iv }t�v,.lUvb 5574.16 3242.88 52,214.56 fff Q��7' ,OryrylWLvS der 5f .AUi 370 5861.25 51,060.52 513,616.78 1 ( rtif ��!Vlll1 g %8 ovum su.uu 50.00 50.00 50.00 I I1ir((b'1' ri,�.oi, 3 5574.16 5226.38 52,906.61 1) 5574.16 5448.44 55,757.86 ti 3 ,'enter r�ZbMsC//�Jj)j'p*nance yi jI) 5861.25 5845.14 510,851.34 1114 1, ,(fes n 1II J7 5574.16 5309.00 53,460.25 11. 5 � �/ �•```` [00.00 5861.25 51.097.98 S13,841.00 1. 6 ,,j��.��,A�,/��,►�,�t1 �.% Colt IfWt1X�4�IS111T"sbureau •!.000.00 5574.16 573.13 52,081.17 2 CUSTODIAL SERVICES AT RECREATION CENTER AND NATATORIUM 582,551.00 582,551.00 5249,819.32 5249.819.32 51.692.926.72 51.692,926.72 583,092.66 583,092.66 2.1 Recreation Center : r f� "011t AS 000.00 520.210.67 522,797.20 56,351.07 PortedCustodian to i 163txtra 'AMA, la bleaffrj Per Hour 540.00 515.00 523.50 516.00 2 2 2.3 2.4 2.5 1� 4511 and wax Vinyl Composition 1 lie jrpp id £ per �tU,ar n 50.70 tV, 50.20 50.23 50.20 c ateli(1 i (m , iiMif As Needed. Per Fool 50.80 50.20 50.23 50.20 l�11 Shampoo Carpet."`As A Possible 6 k(HJ7',e/ egt(W} 50.65 50.12 50.18 50.18 r01. if �Sq�i j`Iy��r((aCK FM(�rS��'��ilLl1 A A Possible CAIC�t[L11i1fiS4T1A's�L ,414.0050.1252,500.005150.00 54,8 00050.18 51,250.00 $ QUARTERLY FLOOR CLEANING AT FIRE STATIONS I 58,000.00 58,000.00 53,500.00 53,500.00 514,112.00 514,112.00 540,320.00 $40,320.00 5175.00 5448.00 51,280.00 5175.00 5840.00 52,400.00 uu 1. 5175.00 5840.00 52,400.00 5175.00 S504.00 51,440.00 3.5 F t ' •- iR5 q3 5175.00 5896.00 52.560.00 554,400.00 $47,775.00 547,775.00 536,385.00 836,385.00 51,552.00 51,552.00 d,� 650.00 55400.00 516.00 2 (( �'* j�,1(50.00 5175.00 516.00 ` ,- , A , 6.3 cc■■((i� Bast( � [b' 1 5200.00 5475.00 5450.00 516.00 111l. basketball Court; 2 Courts, Enbre Gym N 0 51,750.00 5650.00 516.00 y 5 r( iq Room 5175.00 5250.00 516.00 ffN1 kit 5175.00 $150.00 516.00 5250.00 5150.00 516.00 .[R_ Rt EE r Service f� (1fJ� 5175.00 5165.00 516.00 8111 Still (Jf11 5 5.00 5650.00 516.00 4.10 ^� Pe C tics lUU 511 3225.00 5165.00 516.00 4 11 L EValu' •50 00 5325.00 5400.00 516.00 4.12 i" iter er Service �lll �j 5175.00 5165.00 516.00 4.1'j i l}�'1(rr,/�ryg��''/( UUAn r ,ti:u0 5325.00 5650.00 516.00 4. (4 !{C(f8fi (.C��tl@I-?'orter Service 5175.00 5165.00 516.00 5 Tom Reid - After Expansion (adding approximately 8,600 square feet) 5700.00 58,400.00 52,296.67 527,560.04 5735.00 58,820.00 551,543.00 5618,516.00 5344,991.00 Vendor bid states this is pan of the hourly rate. 1. Vendor has unacceptably wide variances in pr 2. Vendor withdrew bid due to not including cons 3. Vendor provided only lump -sum pricing. not pt 5511.238.80 51.940.161.92 53,127,260.26 City of Pearland 3519 Liberty Drive Pearland, TX 77581 General Services Contract Resolution No. R2017-65 This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor. The City and Contractor agree to the terms and conditions of this Contract, which consists of the following parts: I. Summary of Contract Terms II. Signatures HI. Standard Contractual Provisions IV. Special Terms and Conditions V Additional Contract Attachments I. Summary of Contract Terms. Contractor: Description of Services: Contract- Effective ontractEffective Date: Termination Date: Renewal 0. Signatures. A&A Cleaning Services 2810 Wagon Trail Pearland, TX 77584 Per resolution R2017-65 contractor will perform custodial cleaning services associated with City Facilities and Special Events Cleaning Services per the specifications of City of Pearland Bid # 0217-18, Unit Price Contract, Per Items Listed on Exhibit A. April 25, 2017 April 24, 2018 Two renewal options upon the mutual agreement of the parties. By signing below, the parties agree to the terms of this Contract: CITYOFP ARLAND Purchasing Officer CONTRACTOR: 0 L— \ \- Date Title: Date: *Sign y: e\ City Manager Assistant City Manager Director Program Manager *Contract Signature Authority: Program Manager -$5,999 or Tess Director - $6,000 to $30,000 City Manager/Assistant City Managers - $30,001 to $50,000 City Council Resolution - $50,000+ III. Standard Contractual Provisions. A. Definitions. Contract means this Standard Services Contract. Services means the services for which the City solicited bids or received proposals as described in Exhibit A, attached hereto. B. Services and Payment. Contractor will furnish Services to the City in accordance with the terms and conditions specified in this Contract. Contractor will bill the City for the Services provided at intervals of at least 30 days, except for the final billing. The City shall pay Contractor for the Services in accordance with the terms of this Contract, but all payments to be made by the City to Contractor, including the time of payment and the payment of interest on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code. C. Termination Provisions. (1) City Termination for Convenience. Under this paragraph, the City may terminate this Contract during its term at any time for the City's own convenience where the Contractor is not in default by giving written notice to Contractor. If the City terminates this Contract under this paragraph, the City will pay the Contractor for all services rendered in accordance with this Contract to the date of termination. (2) Termination for Default. Either party to this Contract may terminate this Contract as provided in this paragraph if the other party fails to comply with its terms. The party alleging the default will give the other party notice of the default in writing citing the terms of the Contract that have been breached and what action the defaulting party must take to cure the default. If the party in default fails to cure the default as specified in the notice, the party giving the notice of default may terminate this Contract by written notice to the other party, specifying the date of termination. Termination of this Contract under this paragraph does not affect the right of either party to seek remedies for breach of the Contract as allowed by law, including any damages or costs suffered by either party. (3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal year in which it becomes effective or provides for the City to make any payment during any of the City's fiscal years following the City's fiscal year in which this Contract becomes effective and the City fails to appropriate funds to make any required Contract payment for that successive fiscal year and there are no funds from the City's sale of debt instruments to make the required payment, then this Contract automatically terminates at the beginning of the first day of the City's successive fiscal year of the Contract for which the City has not appropriated funds or otherwise provided for funds to make a required payment under the Contract. D. Liability and Indemnity. Any provision of any attached contract document that limits the Contractor s liability to the City or releases the Contractor from liability to the City for actual or compensatory damages, loss, or costs arising from the performance of this Contract or that provides for contractual indemnity by one party to the other party to this Contract is not applicable or effective under this Contract. Except where an Additional Contract Document provided by the City provides otherwise, each party to this Contract is responsible for defending against and liable for paying any claim, suit, or judgment for damages, loss, or costs arising from that party's negligent acts or omissions in the performance of this Contract in accordance with applicable law. This provision does not affect the right of either party to this Contract who is sued by a third party for acts or omissions arising from this Contract to bring in the other party to this Contract as a third -party defendant as allowed by law. E, Assignment. The Contractor shall not assign this Contract without the prior written consent of the City. F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in or having jurisdiction in Brazoria County, Texas. G. Entire Contract. This Contract represents the entire Contract between the City and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This Contract may be amended only by written instrument signed by both parties. H. Independent Contractor. Contractor shall perform the work under this Contract as an independent contractor and not as an employee of the City. The City has no right to supervise, direct, or control the Contractor or Contractor's officers or employees in the means, methods, or details of the work to be performed by Contractor under this Contract. The City and Contractor agree that the work performed under this Contract is not inherently dangerous, that Contractor will perform the work in a workmanlike manner, and that Contractor will take proper care and precautions to insure the safety of Contractor's officers and employees. I. Dispute Resolution pr cedures. The Contractor and City desire an expeditious means to resolve any disputes that may arise between them regarding this Contract. If either party disputes any matter relating to this Contract, the parties agree to try in good faith, before bringing any legal action, to settle the dispute by submitting the matter to mediation before a third party who will be selected by agreement of the parties. The parties will each pay one-half of the mediator's fees. J. Attorney's Fees. Should either party to this Contract bring suit against the other party for breach of contract or for any other cause relating to this Contract, neither party will seek or be entitled to an award of attorney's fees or other costs relating to the suit. K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the remainder of the Contract continues to be binding on the parties. IV. Special Terms or Conditions. None. V. Additional Contract Documents. The following specified documents attached to this Contract are part of this Contract, except as follows: any provision contained in any of the Contractor's Additional Contract Documents specified below that conflicts with a Contract provision not included in the Contractor's Additional Contract Documents, does not apply to this Contract. A. Contractor's Additional Contract Documents: 1. The contractor's response to Bid#0217-18 shall be construed as additional contract documents. 2. Contractor's Certificate of Insurance listing City of Pearland as additional insured (required insurance certificate[s] shall be in possession of City at actual commencement of work). B. City's Additional Contract Documents: 1. Scope of Services. L 1 EXHIBIT A CONTRACTOR'S SCOPE OF SERVICES Scope of services provided shall consist of contractor performing custodial cleaning services associated with City Facilities and Special Events Cleaning Services per the specifications of City of Pearland Bid # 0217-18. Pricing is as follows: $ppcification Responses Line Description 11 1.1 1.2 1.3 1.4 1.5 CUSTODIAL SERVICES AT CITY FACILITIES Animal Control City Hall Community Center Tom Reid Library - Based on Current Status Facility Management Office 1.6 Fire Administration 1.7 Public Works Annex 1.8 Fleet Maintenance 1.9 Melvin Knapp Activity Center 40 UOM QTY Month Month Month Month Month Month Month Month Month Month Parks Maintenance Month Public Works Service Center Month Traffic Operations & Maintenance Month Westside Events Center Month Westside Library Month Convention & Visitors Bureau Month 12 12 12 12 12 12 12 12 12 4-2 12 12 12 12 12 12 CUSTODIAL SERVICES AT RECREATION 2 CENTER AND NATATORIUM Estimates A & A Cleaning Services Unit Price $595.00 $3,331.25 $2,263.75 $21066.67 $283.34 $1(665.59 $325.00 $650.00 $1,383.75 $0.00 $595.00 $1/009.59 $410.00 $791.67 $11213.34 $270.84 2.1 Recreation Center and Natatorium. Per Month Month 12 $6,406.25 Porter/Custodian to Provide Extra Services, As 2.2 Needed, Per Hour Hour 1 $16.75 Strip, Wash and Wax Vinyl Composition Tile 2.3 (VCT) Flooring, As Needed, Per Square Foot Sd Ft 4971 Strip, Wash and Wax Resilient Stone Flooring, 2.4 As Needed, Per Square Foot Sq Ft 10535 Shampoo Carpet Flooring. As A Possible 2.5 Extra/Separate Service, As Needed Sq Ft 4558 Vacuum Track Flooring. Pricing As A Possible 2.6 Extra/Separate Service, As Needed 2.7 Clean All Exterior Windows of RCN 3. 3.1 3.2 3.3 3.4 3.5 QUARTERLY FLOOR CLEANING AT FIRE STATIONS Fire Station #1 Fire Station #2 Fire Station #3 Fire Station #4 Fire Station #5 Sq Ft Lot 9401 1 $0.13 $0.13 $0.12 $0.00 $975.00 Qtr Qtr Qtr Qtr Qtr 4 4 4 $1,000.00 $2,385.00 $3,180.00 $1,100.00 $1,140.00 4 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 4.10 4.11 4.12 4.13 4.14 5 SPECIAL EVENTS - AS NEEDED Estimate $4 500.00 RCN: Full Multi-PurppSe Room EA 6 $100.00 RCN: One Section of Multi -Purpose Room EA 6 0* RCN: Basketball Court; 1 Court; 1/2 of the Gym Space EA 6 $100.00 RCN: Basketball Court; 2 Courts; Entire Gym Space EA 6 $200.00 RCN: Activity Room EA 6 $100.00 RCN: Lounge EA 6 $25.00 RCN: Rec Room EA 6 $75.00 RCN - Porter Service EA 10 0* Natatorium EA 10 0* Natatorium - Porter Service EA 10 0* Westside Event Center EA 6 $150.00 Westside Event Center - Porter Service EA 4 0* Melvin Knapp Activity Center EA 10 0* Melvin Knapp Activ fy Center - Porter Service EA 5 0* Tom Reid - After Expansion (adding approximately 8.600 spuare feet) EA 12 $200.00 * Vendor bid states this is part of the hourly rate.