R2017-021 2017-02-13RESOLUTION NO. R2017-21
A Resolution of the City Council of the City of Pearland, Texas, authorizing the
City manager or his designee to enter into an amended contract with
5Engineering, LLC, in the additional amount of $71,435.00, for engineering
services associated with the Mykawa Lift Stations Project.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain amended contract for engineering services associated with the
Mykawa Lift Stations Project, a copy of which is attached hereto as Exhibit "A" and made a part
hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest an amended contract for engineering services associated with the
Mykawa Lift Stations Project.
PASSED; APPROVED and ADOPTED this the 13th day of February, A.D., 2017.
ATTEST:
NG Lo"FING, T
TY SE " ETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Gm
TOM REID
MAYOR
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Date of Issuance:
Consultant:
Resolution No. R2017-21
Exhibit "A"
CITY OF PEARLAND
PROJECTS DEPARTMENT
3519 Liberty Drive, Suite 300
Pearland, TX 77581
www.cityofpearland.com/projects
Professional Services Contract Amendment
Mykawa Lift Station
01/17/2017
SEngineering, LLC
Amendment No.:
CoP Project No.:
P.O. No.:
1
WW1601-Design
2016-00000821
Explanation:
This change order encompasses the following: Additional scope required as a result of the preliminary engineering report
finding that the lift station at Mykawa & Orange can not be decommissioned without replacing it with another at a nearby
location outside of the Mykawa right-of-way. This lift station was originally slated to be abandoned and replaced with a
manhole, along with the Shank Lift Station, in advance of the Mykawa Road Expansion. It has now been determined that, due
to the length and depth of the new sewer gravity line to be installed along Mykawa, a lift station is still warranted at a new
location just north of Town Ditch.
Description of Work Cost Time
S 35,795.00 120 Days
2
Revise the quantity from 1 to 1.085974 on Item No. 3 3 Design
Phase Services
Revise the quantity from 1 to 3.75 on Item No. 6 6 Additional
Services
Please attach back-up documentation.
Cost & Time Change Summary
Original Contract:
Previous Amendment(s):
Contract prior to this Amendment:
Net increase (decrease) from this Amendment:
Revised Contract:
S 35,640.00
0 Days
Cost Time
S 575,590.00 0 Days
$ 0.00 0 Days
$ 575,590.00 0 Days
S 71,435.00 120 Days
S 647,025.00 120 Days
Finance Approval: Date
ACCEPTED*: APPROVED:
By: caieeu Date 01/19/2017 By: Date 01/19/2017
Consultant
Project Manager
By: Date
Owner
'Consultant agrees to perform change(s) included in the Contract Amendment for the price and time indicated. The prices for changes included all costs
associated with this Contract Amendment.
No work is 10 be done until this Amendment is executed. No payment to the Consultant shall be made for work included in the Amendment until this
Amendment is executed.
Upon execution by all parties, the following changes identifies for the contract value and/or contract time shown, are made part of the
Design
1 of 1 D4. Revised 7/08
5engineering
10200 Grogan's Mill Rd #238, The Woodlands, TX 77380 1 832-800-3483 1 Amendment No. 1
Letter_Pearland_Rev 3
January 19, 2017
Susan Johnson
Project Manager
City of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Re: Mykawa Lift Stations Proposal Amendment No. 1 - Revised January 19, 2017
Dear Ms. Johnson:
5engineering, IIc (5e) has prepared Amendment No. 1 to the Mykawa Lift Stations Proposal
dated April 19, 2106. The amendment addresses the changes to the project scoped based on
the selection of Alternative No. 3 from the Preliminary Engineering Report. The following tasks
have been revised in the Level of Effort.
BASIC SCOPE OF SERVICES
Task Three - Design Phase Services includes preparation of 30%, 60%, 90%, and final construction
package submittals and construction cost estimates. The selected alternative includes two lift
stations, instead of the previously proposed plan which only had one lift station. The original
proposal for Task 3 was in the amount of $416,348.52. The amended fee for performing the
above scope of services is $452,143.52, an increase of $35,795.00.
The following is a breakdown of the revisions to each component of Task 3:
Description/Task
Original Fee
Revised Fee
Amendment Amt.
Construction Drawings,
Contract Documents,
and Technical
Specifications
$132,980.00
$162,560.52
$29,580.00
Construction Cost
Estimates
$6,760.00
$6,760.00
No Change.
Coordinate with
External Regulatory and
Permitting Agencies
$10,125.00
$10,125.00
No Change.
Traffic Control Plan and
SWP3
$17,100.00
$17,970.00
$870.00
c5-3 5en9ineering
Description/Task
Original Fee
Revised Fee
Amendment Amt.
Submit Final
Construction
Documents for City
Signature
$4,500.00
$4,500.00
No Change.
Prepare Bid Set for
Distribution
$1,500.00
$1,500.00
No Change.
Surveying (including 1
boundary survey)*
$112,082.40
$108,209.00
-$3,873.40
Geotechnical
$74,520.00
$70,466.00
-$4,054.00
Environmental
$5,211.12
$6,658.00
$1,446.88
Structural
$36,450.00
$45,576.00
$9,126.00
Electrical
$15,120.00
$17,820.00
$2,700.00
TOTAL TASK 3
$416,348.52
$452,143.52
$35,795.00
ADDITIONAL SCOPE OF SERVICES (OPTIONAL)
Task Six - Additional Services to include boundary surveying for up to fifteen easements.
The original proposal for Task 6 was in the amount of $12,960.00 and the amended fee for
performing the above scope of services is $48,600.00. The tasks will be invoiced monthly during
the project. Payment is expected 30 days of the invoice date.
The followingis a breakdown of the revisions to each component of TaSk 6:
Description/Task
Original Fee
Revised Fee
Amendment Amt.
Boundary Surveying for
Easements (up to 3)*
$12,960.00
$48,600.00
$35,640.00
TOTAL TASK 6
$12,960.00
$48,600.00
$35,640.00
*This was revised from 3 easements to 15 easements and one easement was removed from
surveying in Task 3 for inclusion in Task 6.
The total amendment amount increase was $71,435.00 for a total contract amount of
$647,025.00.
Exclusions:
1. The proposal does not include a sanitary sewer model of the lift station service areas,
sub -utility excavation (SUE), or an archeological study if requested by the Texas
Archeological Commission.
2. The proposal fee shall be considered in their entirety for the Scope of Services. Should
you wish to contract only a portion of the work, we reserve the right to negotiate
individual scope items on their own merit.
Mykawa Lift Stations Proposal Amendment No. 1 - Revised January 19,
2017
Page 2
5engineering
3. The proposal is valid for 60 days from this date and may be extended upon approval
from our office.
Please feel free to call at 832-800-3483 (Ext. 102) or email me at liz@5engineering.com with any
comments or questions. We look forward to working with you on this endeavor.
Sincerely,
Elizabeth 0. Parent, P.E.
Principal
Mykawa Lift Stations Proposal Amendment No. 1 - Revised January 19,
2017
Page 3
EXHIBIT A
UTILITIES SCOPE OF SERVICES
FOR
MYKAWA LIFT STATIONS
AMENDMENT NO. 1
5engineering, Ilc
De,itm 1 of 5 DIO. Revised 12/11
PROJECT LOCATION: Mykawa-Scott Lift Station (Relocation), Mykawa-
Orange Lift Station (Relocation), and Mykawa-Shank Lift Station
(Retirement)
BASIC SERVICES: The project consists of the preparation of a Preliminary
Engineering Report (PER) evaluating the alternatives for the relocation and
retirement of the referenced lift stations, recommendations for gravity sanitary
sewer route alternatives, sizing of Mykawa-Scott force main, design phase
services for selected alternatives, bid phase services, and construction phase
services.
Amendment No. 1 revises the post PER scope of services based on the
following route, which was identified as Alternative No. 3 in the final PER.
Mykawa — Scott - Shank
The gravity sanitary sewer alternative for the Mykawa-Scott and Mykawa-Shank
lift stations is projected in this scope as the following: 1) sanitary sewer line
beginning north of H100-00-00 to proposed Mykawa-Scott lift station and 2) the
Mykawa-Shank lift station will be replaced by a sanitary sewer line south of
H100-00-00 to the proposed Mykawa-Orange lift station. The proposed gravity
sanitary sewer lines will be 12 -inches in diameter.
Mykawa - Orange
The gravity sanitary sewer alternative for the Mykawa-Orange lift station
projected in this scope is as follows: 1) replace the existing Mykawa-Orange lift
station northeast of the Mykawa-Orange intersection and 2) the proposed 8 -inch
force main will begin at the lift station and extend along Mykawa Road to West
Orange Street within the right-of-way to discharge at an existing manhole on
Hatfield 1050' from the intersection of Orange and Hatfield.
I)csign 2 of 5 1)10. Revised 12.11
The proposal does not include a sanitary sewer model of the lift station service
areas, sub -utility excavation (SUE), or an archeological study if requested by the
Texas Archeological Commission. The Consultant shall render the following
professional engineering services to the OWNER in connection with the
construction of the Project.
Amendment No. 1 revises the following professional engineering services.
Design Phase Services
1. Prepare Construction Plans and Specifications as follows:
i. Submit for review construction plans at 30% consisting of Plan &
Profile Topographic Survey with parcel data based on agreed
alternatives from PER and overall for new submersible lift stations
at Mykawa-Scott and Mykawa-Orange. The new submersible lift
station will include a generator quick connect and manual transfer
switch. The plans will be prepared as 24"x36" drawings per City
guidelines. The plans will not include odor control or an on-
site generator.
ii. Submit for review detailed construction plans at 60% & 90%
(along with specifications form at 60% - include bid form &
completed "front end documents" at 90%) for gravity alternative
for Mykawa-Shank, force main alternative for Mykawa-Scott and
Mykawa-Orange, and new submersible lift stations at Mykawa-
Scott and Mykawa-Orange. The design and technical
specifications will be prepared for utilization by the City as "City
Standards". The front end documents will be provided by the City
for revision and inclusion at the 90% submittal.
iii. Submit 60% & 90% plans to Utility companies and coordinate
work for relocation or service changes, if required.
2. Prepare two lift station design reports for submittal at the 90% phase.
3. Prepare Construction Cost Estimates at the 30%, 60%, and 90% submittals.
Design 3 of 5 D10. Revised 12/11
4. Coordinate with external regulatory and permitting agencies, including but
not limited to TCEQ, TXDOT, Brazoria DD #4, USACE (US Army Corp of
Engineers), Burlington Northern and Santa Fe Railway (BNSF), various
pipeline companies, and coordination with the Mykawa Road widening
design consultant.
5. Provide Traffic Control plan and SWP3 plans and specifications, if required.
6. Submit plans for City Engineer's signature.
7. Prepare bid sets for distribution via the City's e -bid system.
8. Survey proposal for selected routes is attached, including topographic
survey and preparation of easement documents for an estimate of fifteen
(15) parcels.
9. Geotechnical data proposal is attached with a map of proposed boring
locations and depths.
10. Environmental proposal is attached for a Phase I Environmental Site
Assessment for the future Mykawa-Scott and Mykawa-Orange lift station
sites which are estimated to be 70'x70'.
11. Structural proposal is attached for lift station design, bid phase services, and
construction phase services. The structural engineering services include:
structural engineering/design for abandonment of lift stations that may have
roadway constructed over them, structural engineering/design of a new lift
station for the Preliminary Engineering Report Phase (Including preliminary
structural drawings to show necessary plan, section, and details structural
specifications required for a new lift station based on Division 03,
coordination during the design phase, responses to City's comments on City
software, review of construction submittals, responses to RFIs and RFPs
and change orders related to the structural engineering scope of work, and
finalize structural design and production of construction drawings.
12. Electrical proposal is attached for lift station design, bid phase services, and
construction phase services. The electrical engineering services include,
assistance in creating a lift station design standard and/or technical
specifications for electrical work, attendance at one (1) coordination
Deaun 4 ut 5 1)10. Ren.ed 121 1
meeting, preparation of construction drawings and technical specifications,
assistance with the Preliminary Engineering Report (including sizing the
electrical service, selecting the voltage for the service, and including a
manual transfer switch with a generator quick connect for emergency power
via a city -owned or rented portable generator), and assistance during the
procurement phase, and construction phase.
Additional Services
1. Survey proposal for selected routes is attached, including preparation of
easement documents for an estimate of fifteen (15) parcels.
Definition:
1) As-Builts "redlines": Contractor's record of field changes to the work in line,
grade & elevation
2) Record Drawings: Engineer's incorporation of contractor's As-Builts
Design 5 of5 DIO. Revised 12/11
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