R-2016-189 2016-10-24RESOLUTION NO. R2016-189
A Resolution of the City Council of the City of Pearland, Texas,
renewing a unit supply bid for waste water polymer services with
Fort Bend Services, in the estimated amount of $120,000.00,
beginning November 15, 2016 through November 14, 2017.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City previously awarded a bid for waste water polymer
services.
Section 2. That the City Council hereby renews a bid for waste water polymer
services with Fort Bend Services in the unit price amounts reflected in Exhibit "A"
attached hereto.
Section 3. The City Manager or his designee is hereby authorized to execute
a supply contract for waste water polymer services.
PASSED, APPROVED and ADOPTED this the 24th day of
October, A.D., 2016.
ATTEST:
NG a -fa* G,
Y S RETARY
APPROVED AS TO FORM:
rte— ��
DA RI M. COKER
CITY ATTORNEY
TOM REID
MAYOR
.s.,7 7, RL44
U !� i
AGENDA REQUEST
BUSINESS OF THE CITY COUNCIL
CITY OF PEARLAND, TEXAS
',AGENDA OF: October 24, 2016 ITEM NO.: R2016-189
DATE SUBMITTED: October 18, 2016 DEPT. OF ORIGIN: Public Works
PREPARED BY: Mark Wahlstrom PRESENTOR: Eric Wilson
REVIEWED BY:
H
Trent Epperson
REVIEW DATE: October 18, 2016
SUBJECT: RESOLUTION NO. R2016-189 - A Resolution of the City Council of the
City of Pearland, Texas, renewing a unit supply bid for waste water
polymer services with Fort Bend Services, in the estimated amount of
$120,000.00, beginning November 15, 2016 through November 14, 2017.
EXHIBITS: Resolution R2016-189
Bid Tabulation
FUNDING:
❑Grant
❑Bonds To Be Sold ❑Bonds- Sold
❑Developer/Other ®Cash
❑L/P — Sold ❑L/P — To Be Sold
EXPENDITURE REQUIRED: S 120,000.00(est.) AMOUNT BUDGETED: S 120,000.00
AMOUNT AVAILABLE: S 120,000.00 PROJECT NO.:
ACCOUNT NO.: 600-305-355.5110.040
ADDITIONAL APPROPRIATION REQUIRED:
ACCOUNT NO.:
PROJECT NO.:
To be completed by Department:
El Finance ® Legal
❑ Ordinance NI Resolution
EXECUTIVE SUMMARY
BACKGROUND
It is necessary for the Public Works, Wastewater Division to contract for the supply of polymer,
which is used to dewater liquid bio -solids into a drier product for subsequent disposal per State
requirements. This is the final renewal period of the original awarded contract. Three sealed
bids were received October 28, 2014 for the supply of polymer to four (4) of the City's
wastewater treatment plants, pursuant to the specifications of Bid #0914-64. Bid invitations
were provided to 52 vendors. Of the three (3) bids received, two (2) of the responses were "no
bid", yielding Fort Bend Services as the only responsive bidder. Fort Bend Services has worked
with the City for the past several years. Public Works personnel report a high level of
satisfaction with their product and service and concur with the renewal recommendation.
SCOPE OF CONTRACT
The contractor will provide 55 gallon drums of polymer on an as needed basis throughout the
contract term.
BID AND AWARD
Fort Bend Services, Inc. was the only respondent to bid on the solicitation with a unit price of
$571.50 per 55 gallon drum. Fort Bend Services has not requested a price increase for the
renewal period of the contract.
Per mutual agreement between both parties, this is the final renewal period of the two allowed.
This award will provide for fixed rates for a period of one (1) year, with no allowable price
increases.
SCHEDULE
Contractor will furnish polymer, per specifications, as needed throughout the term of this award.
POLICY/GOAL CONSIDERATION
This bid award will positively impact the City's goal of providing and maintaining a wastewater
effluent that meets or exceeds environmental standards and regulations set by TCEQ and
protecting public health of the receiving stream waters.
CURRENT AND FUTURE FUNDING /FINANCIAL IMPACTS/DEBT SERVICE
Funding for these services will come from the Public Works' operating budget.
RECOMMENDED ACTION
Resolution Number R2016-189 A Resolution of the City Council of the City of Pearland, Texas,
awarding a renewal for a unit supply contract for polymer for wastewater with Fort Bend
Services at a unit cost of $571.50 per drum, in the estimated amount of S 120,000.00 beginning
November 15, 2016 through November 14, 2017.
Bid No. 0914-64 - Annual Contract for Polymers
Closing Date: October 28, 2014
Line
11
Description
Polymer. in 55 gallon
drums
UOM
DRUMS
QTY
Total
200
Unit
Prior Contract Pricing
$571.50
Resolution No. R2016-189
Exhibit "A"
Award Price
Extended Unit Extended
$114,300.00
$571.50
$114,300.00
$114,300.00 $114,300.00
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
Resolution No. R2016-189
Exhibit "A"
General Services Contract
This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor.
The City and Contractor agree to the terms and conditions of this Contract, which consists of the
following parts:
I. Summary of Contract Terms
H. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
I. Summary of Contract Terms.
Contractor:
Description of Services.
Contract Amount:
Effective Date:
Termination Date:
Renewal:
Fort Bend Services, Inc.
PO Box 1688
Stafford, TX 77497-1688
Contractor will provide wastewater polymers, per the specifications
of City of Pearland bid #0914-64; City Council Resolution #R2016-
189.
Unit Supply Contract, Estimated at $120,000.
11/15/2016
11/14/2017
No remaining renewal options after this year.
II. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF PEARLAND*
/
PurchasPn• rfcer
CONTRACTOR: Foa`.T 6600 5e-R-o,crS1 /Nc.
o DAVic, �jpy1&
ate Title: u1 01"-- S A -LE
Date: 10 - 5 - D/
Signed by: Date: / D 21 1 49
L. ----City Manager
Assistant City Manager
Director
Program Manager
*Contract Signature Authority:
Program Manager -$5,999 or Tess
Director - $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution - $50,000+
III. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as
described in "Contractors Scope of Services".
B. Senric- s and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing. The City shall pay Contractor
for the Services in accordance with the terms of this Contract, but all payments to be made by
the City to Contractor, including the time of payment and the payment of interest on overdue
amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as
provided in this paragraph if the other party fails to comply with its terms. The party
alleging the default will give the other party notice of the default in writing citing the
terms of the Contract that have been breached and what action the defaulting party
must take to cure the default. If the party in default fails to cure the default as specified
in the notice, the party giving the notice of default may terminate this Contract by written
notice to the other party, specifying the date of termination. Termination of this Contract
under this paragraph does not affect the right of either party to seek remedies for
breach of the Contract as allowed by law, including any damages or costs suffered by
either party.
(3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required Contract
payment for that successive fiscal year and there are no funds from the City's sale of
debt instruments to make the required payment, then this Contract automatically
terminates at the beginning of the first day of the City's successive fiscal year of the
Contract for which the City has not appropriated funds or otherwise provided for funds
to make a required payment under the Contract.
D. Liat\ility and Indemnity. Any provision of any attached contract document that limits the
Contractors liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, loss, or costs arising from the performance of this Contract or that
provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for defending
against and liable for paying any claim, suit, or judgment for damages, Toss, or costs arising
from that party's negligent acts or omissions in the performance of this Contract in accordance
with applicable law. This provision does not affect the right of either party to this Contract who is
sued by a third party for acts or omissions arising from this Contract to bring in the other party to
this Contract as a third -party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written consent
of the City.
F. La povemi q and Venue. This Contract is govemed by the law of the State of Texas and
a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in
or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations, or contracts, either written or
oral. This Contract may be amended only by written instrument signed by both parties.
H. Indeofficlent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to supervise,
direct, or control the Contractor or Contractor's officers or employees in the means, methods, or
details of the work to be performed by Contractor under this Contract. The City and Contractor
agree that the work performed under this Contract is not inherently dangerous, that Contractor
will perform the work in a workmanlike manner, and that Contractor will take proper care and
precautions to insure the safety of Contractor's officers and employees.
I. Dispute Resolution Pro»edures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action, to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties. The parties will each pay one-half
of the mediator's fees.
J. Attpme/see\s. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or be
entitled to an award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract are
part of this Contract, except as follows: any provision contained in any of the Contractor's Additional
Contract Documents specified below that conflicts with a Contract provision not included in the
Contractor's Additional Contract Documents, does not apply to this Contract.
A. Contractor's Additional Contract Documents:
1. The contractor's response to Bid #0914-64 shall be construed as additional contract
documents.
2. Executed Contractor Insurance Requirements & Agreement (required insurance
certificate[s] shall be in possession of City at actual commencement of work).
B. City's Additional Contract Documents:
1. Scope of Services as listed below.
CONTRACTOR'S SCOPE OF SERVICES
Scope of services provided shall consist of providing wastewater polymers, per the specifications of City of
Pearland Bid #0914-64. Pricing: $571.50 per 55 gallon drum.