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R-2016-171 2016-10-10RESOLUTION NO. R2016-171 A Resolution of the City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to enter into a contract with MWH Americas, Inc.', in the amount of $683,713.60, for professional services associated with the performance of Preliminary Engineering Services for the Expansion of the Barry Rose Wastewater Treatment Plant. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract by and between the City of Pearland and MWH Americas, Inc.', a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract with MWH Americas, Inc.', for professional services associated with the performance of Preliminary Engineering Services for the Expansion of the Barry Rose Wastewater Treatment Plant. PASSED. APPROVED and ADOPTED this the 10th day of October, A.D., 2016. ATTEST: APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY TOM REID MAYOR • Q%p,RLAh ,, O Resolution No. R2016-171 Exhibit "A" CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY") and MWH Americas, Inc'. ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as Barry Rose Wastewater Treatment Plant Expansion ("PROJECT"). (Project # WW1 502) SECTION I - SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall perform Preliminary Engineering Services. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. Design 1 of5 DI. Revised 1/14 F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non -owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. Design 2 of 5 DI. Revised 1/14 H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. SECTION II - PERIOD OF SERVICE This CONTRACT will be binding upon execution and end December 2017. SECTION III - CONSULTANT'S COMPENSATION A. The total compensation for the services performed shall not exceed the total noted in Section B. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: 1. Basic Services Tasks 1-7 (Lump Sum) $588,900.00 2. Additional Services, Surveying Lump Sum $41,377.60 3. Additional Services, Time & Material Allowance $29,880.00 4. Reimbursables Not to Exceed $23,556.00 5. Total: $683,713.60 C. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. SECTION IV - THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the Design 3 of5 DI. Revised 1/14 work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub-consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. SECTION V - TERMINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason - - with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at 13100 Northwest Freeway, Suite 340 Houston, TX 77040. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15`h day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if Design 4 of 5 Dl. Revised 1/14 the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. SECTION VI — ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII — COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. ,&\ odv-4 LAANKs CONSULTANT 0466er 5 2t1 DATE' 7/2 1)16 DATE Design 5 of 5 DI. Revised 1/14 MWH :a c Stantec September 9, 2016 Skipper Jones Assistant Director of Capital Projects City of Pearland 3519 Liberty Drive Pearland, Texas 77581 Re: Barry Rose Water Reclamation Facility Preliminary Engineering Report Dear Mr. Jones: MWH Americas, Inc., is pleased to submit the enclosed proposal for the subject Project. Our proposal includes a Scope of Work and Fee for completion of the following requested services: 1) Preliminary Engineering Report 2) Service Area Analysis and Modeling, for the current Barry Rose Service Area and the portion of the Longwood Water Reclamation Facility Service Area that will be transferred to Barry Rose 3) Condition Assessment and Materials Testing 4) Surveying 5) Permitting Services 6) OPTIONAL: Additional Tasks if authorized (e.g., Owner's Allowance) MWH will execute these tasks for a lump sum fee of $683,713.60, which includes $29,880.00 of Owner's Allowance for the Additional Tasks. We will begin this work immediately upon receipt of a written Notice to Proceed. Please let me know if you have any questions or comments. Sincerely, David Irvine Vice President Encl.: Barry Rose Water Reclamation Facility Scope of Work and Fee Proposal 13100 Northwest Freeway OFFICE 713 403 1612 Suite 340 MOBILE 773 230 5528 Houston, TX 77040 www.mwhglobal.com PAGE 1 Table 1 — Summary of Phase 1 Tasks WBS Description 11000 TASK 1: Project Management, Meetings, and Scheduling 12000 TASK 2: Service Area Analysis and Modeling 13000 TASK 3: Preliminary Engineering Report 14000 TASK 4: Condition Assessment and Materials Testing for Design 15000 TASK 5: Not Needed in Phase 1 16000 TASK 6: Surveying and Underground Utility Locates 17000 TASK 7: Permitting and TWDB Funding 18000 TASK 8: Additional Services Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 Exhibit A City of Pearland Barry Rose Water Reclamation Facility Scope of Work PROJECT SUMMARY The City of Pearland (CITY or CLIENT) has requested preliminary engineering services from MWH (CONSULTANT) for improvements to the Barry Rose Water Reclamation Facility (BRWRF). The preliminary engineering services (the "PROJECT") will include: analysis of the existing BRWRF service area; analysis of portions of the Longwood WRF service area that may be transferred to BRWRF; determination of the ultimate BRWRF plant inflows; analysis of the existing treatment plant process, equipment conditions and life expectancies; and recommendations for improvements and/or replacement of existing equipment and to expand the treatment capacity of BRWRF in accordance with current design standards, regulatory requirements, and end of service life improvements. Additionally, CITY plans include the option to move an existing 1 million gallon per day (MGD) package treatment plant, currently located at the Reflection Bay WRF, to the BRWRF as a means of augmenting capacity at the facility. The package plant is composed of a flow splitter box, 16 aeration basins, four clarifiers, RAS/WAS basin & pumps, filter modules, and other ancillary equipment. PURPOSE AND ORGANIZATION OF THIS DOCUMENT This project will be executed in two phases. Phase 1, Preliminary Engineering Services and Additional Service, is included herein. Phase 2 will include services for Final Design, Bid/Award, and Construction Phase Support Services. Upon the completion of Phase 1, a scope, schedule, and fee estimate for Phase 2 services will be provided for negotiation and future approval by the CITY. The Phase 1 tasks are summarized below in Table 1. Page 1 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 The scope of work (SOW) is organized by a work breakdown structure (WBS) that applies numeric codes to represent hierarchical relationships of work and work products. The services are categorized by project phase and service (or function) to allow for consistent references and to provide continuity as the PROJECT progresses through the two development phases. Tasks are defined within each phase and service and each may have multiple subtasks, project element, activities, disciplines, or other work actions. A five digit numerical code is used to indicate the hierarchy of work actions throughout this scope of work. The codes will be applied in the WBS, schedule, budget and cost tracking, and document management systems. A general summary of the project organization hierarchy is provided in Table 2. Table 2- Proicct Work Breakdown Structure Ilierarchv Code Level Description 10000 Project Phase 1000 Service or Function 100 Task 10 Subtask or Project Element 1 Activity or Discipline 0.1 Additional detail 0.01 Additional detail DOCUMENT VERSION CONTROL AND REVISIONS This SOW document will be maintained throughout the duration of the contract, and will be modified to reflect changes authorized through contract amendments. Each modification will apply a track -changes mode to identify deletions (strikethrough) or additions (underline) in comparison to the previously authorized version. Table 3 summarizes SOW versions and dates, and indicates the current version. Table 3 - Document Version Control SOW Version Date Purpose 1.0 08/23/2016 Approved Phase 1 SOW provided to CITY for contract award. This version provided an overall framework for the proposed WBS and descriptions for Phase 1 tasks. PROJECT SCHEDULE CONSULTANT is available to start work immediately upon CITY approval of this proposal, and issuing of a notice to proceed and contract documents to perform the work. A draft milestone schedule is provided on the following page. A more detailed schedule will be created and updated on a regular basis throughout the PROJECT. Page 2 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 DRAFT Barry Rose Water Reclamation Facility Expansion Schedule (Oct 16, 2016 through Jul 16, 2017) Name Or:,16 Nov -16 1h 16 ran 17 7,•b 17 Mar -17 Apr. 17 May -17 Jun 1/ Jul 17 Task 1: Project Management, Meetings, Scheduling x. Project * Mtgs * * * * * Model Devel)pment * and Flow * PER Task 2: Service Area Analysis Projections Complete Task 3: Preliminary Engineering Report -3 Draft PER * *Condition H > * Fine) Task 4: Condition Assessment Assessment Complete Final Task 5: Not Used * Task 6: Surveying and SUE Ini-ial Survey Cortplete >urvey Comple e If Task 7: Permitting * TCEQ Meeting 1 * TCEQ Meeting 2 Page 3 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 PROJECT ASSUMPTIONS The following are project assumptions: • Existing model for the new Barry Rose service area is dry and wet weather calibrated to old data based on the old configuration, and will require calibration to current flows and conditions. • Geographical Information System (GIS) data including topographic data for both the BRWRF and Longwood service areas is assumed available and sufficiently populated to construct the extended InfoWorks model. Field data retrieval is assumed not to be required. • Assumptions are that the data is available and in sufficient detail to update the InfoWorks model. A review of the data will be undertaken, the result of which will be reported to the CITY. • CLIENT shall assign a single point of contact to serve as the Project Manager. • Unless stated otherwise below, a standard review period of 10 business days by the CLIENT is assumed for each submittal. CLIENT shall meet with CONSULTANT within 10 business days after issuing each design deliverable to discuss comments. Delays by the CLIENT in its review may result in a day -for -day extension of the CONSULTANT schedule. • Coordination and collation of comments will be managed through the CLIENT'S project management software, referred to as ProTrak. Differences among CLIENT comments and CONSULTANT understanding will be resolved at the review meetings. Concepts reviewed and determinations made at these meetings will not be subject to further review or change without contract amendment. • No Geotechnical Investigations nor trial excavations will be completed as part of Phase 1. CONSULTANT will provide a Geotechnical Plan that will be executed as part of Phase 2 of PROJECT. • CITY will provide all existing survey, geotechnical, and other reports, data, and studies to CONSULTANT. CONSULTANT is not responsible for subsurface conditions or the accuracy or completeness of reports, data, or studies completed by others. CONSULTANT has the right to rely upon previously completed documents as a basis for performance of work. Information provided by CITY that is used by CONSULTANT and then later deemed incorrect will require in additional contract funding to fix. • CONSULTANT will develop two (2) alternative plant component layouts. • Tasks 1 through 7 will be completed on a lump sum basis, and invoiced based on the percent complete of each task. "Task 8 Additional Services" will be completed on a Time and Materials basis to the extend funding is available. Task 8 activities will likely transition into Phase 2 of the project, and the funding provided in the Phase 1 fee schedule under OWNER'S ALLOWANCE for Task 8 scope item is not anticipated to be enough to complete the entire scope of work for those items, but rather to begin the work during Phase 1. Additional funding for Task 8 efforts may be required during Phase 2 to complete those services. • The condition assessment activity is assumed to not require confined space entry. Page 4 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 •••••••wimum 11000 Task 1 Project Management, Meetings, Scheduling This task includes project management, control systems and tools, and coordination activities required to execute services to be provided. Activities include project setup and planning, establishment and maintenance of project controls tools, development of the project schedule, coordination of internal and CLIENT meetings, sub -consultant management, review of project schedule and budget, invoicing, and CLIENT communications. Project management activities also will involve coordination of the production of deliverable work items. 11100 Project Management This task includes activities to establish project management processes, protocols, and systems; coordinate with the CLIENT; coordinate the activities of the CONSULTANT team, and administer project management functions. 11110 Project Execution Plan CONSULTANT will develop a Project Execution Plan (PXP) that will guide the project work. The PXP will include a detailed work breakdown structure (WBS) that used as the basis for the development of the project schedule and identification of the critical path. Communications protocols will be developed as part of the PXP and will identify key communication pathways and serve to facilitate effective communications amongst key team members and stakeholders. The PXP will establish project management policies and procedures to guide the project team through successful execution of project activities. The majority of the PXP input will be developed as part of the PXP subtask. The PXP will include the following sections: • General Project Description • Project Milestones • Work Breakdown Structure (WBS) • Statement of Work • List of Deliverables • Overall Project Schedule • Risk Register • Project Leadership Structure and Coordination • Organization and Staffing • Team Member Responsibilities • Communication Protocols • Quality Process • Health and Safety Plan • Project Controls Plan • Project Budget and Cost Baseline • Progress and Cost Tracking Process • Contract Change Procedures • Project Close Out Procedures The PXP will define time frames for CONSULTANT provision of materials in advance of meetings with CLIENT and meeting summaries. In general, unless otherwise noted in this SOW or agreed upon by CONSULTANT and CLIENT, meeting agenda and materials will be provided Page 5 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 by CONSULTANT to CLIENT a minimum of 24 hours in advance of the meeting, and CONSULTANT will provide meeting summaries within five (5) working days of meetings. The PXP will be provided to the CLIENT, and updated as needed throughout the life of the project. The CONSULTANT will load and maintain the most current PXP on the Project Collaboration Portal site. Deliverables: • Project Execution Plan 11120 Project Management Coordination This task includes coordination within the CONSULTANT team and coordination with CLIENT. 11121 Project Kickoff Meeting CONSULTANT will conduct a project initiation meeting with CLIENT Staff within 15 working days following notice to proceed. The purpose of the kick-off meeting will be to identify critical success factors, obtain equipment and process preferences, brainstorm potential design solutions, and establish a clear set of objectives for the project based on client input and consultation with senior technical experts. In addition, the Project Kick-off meeting will address the following items: • WBS review • Project deliverables • Project schedule • Project team member responsibilities and authorities • Project management protocols • Communications protocols • Initial Project Delivery Framework • Project Working Groups composition, charters, and meeting schedules • Initial technical tasks to be accomplished • Coordination needs between CONSULTANT and CLIENT • Guidelines to be applied during field activities • Other topics identified by CONSULTANT or CLIENT The CONSULTANT Project Manager will facilitate the Project Kick-off meeting. CONSULTANT will prepare and distribute a meeting agenda and information 24 hours in advance of the meeting and prepare a meeting summary. A project responsibility assignment matrix (RAM) will be prepared that documents who is responsible and authorized to make PROJECT decisions. Deliverables: • Project kick-off meeting agenda, materials, and summary 11122 Regular Progress Meetings CONSULTANT will attend monthly progress meetings with the CLIENT for the duration of the project (i.e., 9 1 nine] meetings, one per month based on the project schedule). Regular progress meetings will include review and discussion of information regarding progress on project tasks, Page 6 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 as presented in the progress reports prepared in Task 11240, with a focus on issues that may require CLIENT input or decisions. Appropriate members of the CONSULTANT's team and CITY's plant and engineering/management staff shall attend the meetings and/or participate via conference call, as required, based on the meeting agendas. CONSULTANT will prepare supporting materials to provide additional background and context for issues identified in the regular progress reports to be discussed at the monthly progress meetings. CONSULTANT will prepare and distribute a meeting agenda and materials 24 hours in advance of each meeting, facilitate the meetings, and prepare meeting summaries. Deliverables: • Meeting agenda and materials to support discussions at regular progress meetings • Meeting minutes 11123 Quality Control and Client Reviews CONSULTANT shall perform intra -discipline, inter -discipline, and QA/QC team reviews at each submittal milestone throughout the duration of the project. These reviews shall be performed on plans, specification, calculations, reports, and technical memorandum prior to CITY review. The CONSULTANT's QA/QC plan shall be provided in the PXP, and results of the completed reviews and responses shall be provided to the CITY. CONSULTANT shall work with the CITY Project Manager, and other designed CITY personnel, to coordinate CITY review of final reports. 11130 Develop and Maintain Project Schedule CONSULTANT will develop the PROJECT schedule. The schedule will be developed using Primavera P6 or a mutually agreed upon alternative as the software platform. The schedule will be developed using Critical Path Method (CPM) to provide a sequenced inter -related set of project activities. CONSULTANT will resource -load the project schedule at the WBS Summary level to accumulate planned, actual and forecast project costs. Deliverables: • Project Schedule • Regular updates to the Project Schedule (generally every 4 to 6 weeks) 11140 Regular Project Report CONSULTANT will prepare monthly progress reports for the duration of the project (i.e., 9 [nine] reports, one per month based on the project schedule) that will be used to monitor performance. The report will be produced and updated, as required, and will include the following information: • Master PROJECT Schedule • Key PROJECT Milestone Summary • Look -ahead Schedule • Earned Value Management Summary • Regular Progress Report (generally every 4-6 weeks) • Project Risk Summary • Project Change Log The report will be stored on the Project Collaboration Portal (SharePoint Site). Page 7 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 Deliverables: • Regular progress report 11150 Monthly Invoices CONSULTANT will prepare monthly invoices that reflect the work completed each month that aligns with the information provided in the monthly reports. Invoices will present information consistent the reimbursement terms of the contract. The format for invoices will be CONSULTANT'S standard format. Deliverables: • Monthly invoices 12000 Task 2 Service Area Analysis, Modeling, Flow Projections- �'' 12100 Collection System Modeling and Flow Projections The purpose of this task is to determine the ultimate capacity of the BRWRF, including flows from existing service basin and those portions of the current Longwood WRF service basin that are planned to be partially or wholly diverted to the BRWRF service area. The ultimate capacity and potential intermediate development interval(s) defined below will be used to plan for the ultimate plant site layout and proposed expansion phasing. The results of the modeling effort will be documented in summary form within the Preliminary Engineering Report. All other pertinent data will be saved to be used in future modeling activities. 12110 Develop Barry Rose Infoworks Model Create/add wastewater model for portions of the Longwood WRF service arca currently planned to be diverted to the BRWRF. This will include BRWRF service area. Deliverables: • A short Technical Memo containing model results and flow projections 12111 Update Existing Longwood Wastewater Model Utilize existing Longwood wastewater model, provided in InfoWorks and bring up to date using InfoWorks software platform to include the network changes since the original model construction. This would be focused on the areas that will be diverted to BRWRF. Also extend the model to include the trunk system for the BRWRF area and those portions of the Longwood service area that will be diverted to BRWRF to the level of detail to match the Longwood model. Deliverables: • InfoWorks model of extension • A TM briefly summarizing the data sources, work completed and remaining model gaps 12112 Calibrate Complete Barry Rose Infoworks Model Once the BRWRF InfoWorks Model has been built, calibration will be completed using exiting SCADA and flow meter data from available pump stations within the service area. The EPA SSOAP software (or a similar tool to be agreed with the CITY) will be utilized to categorize the influent to all WRFs into baseflow, population flow, infiltration and inflow. 12112.1 Short Term Flow Program Page 8 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 To determine levels of I/I, the City will provide CONSULTANT existing data from daily or more frequent WWTP inflow readings that is correlated with local to plant rainfall. 12120 Review Current Capital Improvement Plan (CIP) Projects Review the current CIP projects within these service area to create an updated existing base scenario and update any planned future projects within the planning window. 12121 Update Flow Projection Update wastewater flow projections per CITY -provided expected population growth for ten year and ultimate build out. Use existing BRWRF flow data along with concepts developed in the "Wastewater Planning for Longwood Service Area" study for inclusion into the expanded or ultimate flows to the BRWRF depending on anticipated timing provided by the CITY. Flow quantities for any undeveloped area are to be in accordance with the planning densities shown in the zoning map for ten year and ultimate build out as provided by the CITY to CONSULTANT. Based on the analysis of the current flow conditions future I/I contributions will be included on a pro rata basis assigned to the total development area assigned by the zoning map. 12122 Perform Modeling Runs Perform InfoWorks modeling runs for the following scenarios based on expected growth (provided by the CITY) and modeling assumptions approved by the CITY including the Longwood Service Area Planning Study, June 2012: 1. Baseline of existing flows for both BRWRF and Longwood WRF service areas. Although unanticipated, any areas of existing gravity line, pump station or force main found insufficient to convey the existing flows are to be noted and generally upsized to allow the projected flow to reach the treatment plant unimpeded in order to determine the actual flow rates for the planning period. 2. Ten year growth projection for the BRWRF and Longwood service areas. Any areas of existing gravity line found insufficient to convey the projected flows are to be noted and generally upsized to allow the projected flow to reach the treatment plant unimpeded in order to determine the actual flow rates for the planning period. 3. Ultimate CITY build -out growth projection and improvements (combining all portions of Longwood WWTP service area identified for incorporation into BRWRF service area). 4. A windshield survey of the alternatives routes will be undertaken in conjunction with a desk top review of utilities and crossings to identify major issues. No trial excavations and / or subsurface planning including geotechnical review will be undertaken for the route alternatives under this contract. The results of the modeling effort are to be documented in summary form within the Preliminary Engineering Report. All other pertinent data will be saved to be used in future modeling activities. Page 9 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 12130 Develop Flow Diversion Schedule Determine appropriate schedule for conversion of Longwood service area to BRWRF service area based on the Longwood Service Area Planning Study, June 2012 and model results. Schedule: Not including a short term monitoring plan, CONSULTANT shall complete the Service Area Analysis, Modeling, Flow Projections within 120 calendar days of CITY providing existing wastewater InfoWorks models, growth data, Longwood WRF service area information, and CIP project updates. Deliverables: Task 2 technical sections within PER 13000 Task 3 Preliminary Engineering Report 13100 Develop Preliminary Engineering Report The CONSULTANT shall prepare as a deliverable a Preliminary Engineering Report (PER) for approval, revised as required, from a consolidated set of review comments from the CITY. The preliminary engineering report will address the following items: 13110 Data Collection and Review CITY will provide all existing survey, geotechnical, and other reports, data, and studies to CONSULTANT. CONSULTANT is not responsible for subsurface conditions or the accuracy or completeness of reports, data, or studies completed by others. CONSULTANT has the right to rely upon previously completed documents as a basis for performance of work. Information provided by CITY that is used by CONSULTANT and then later deemed incorrect will require in additional contract funding to fix. The CONSULTANT shall review and evaluate available background information, and conduct interviews with CITY staff from Engineering and Operations to confirm existing documentation and to develop a full understanding of the existing operational/system limitations and the ultimate design requirements. Additional data may be requested as the project proceeds. CITY shall use best effort to provide all requested data within five (5) working days whenever possible. 13120 Develop 3D Model of Existing Facilities CONSULTANT shall develop a base model of the existing site, facility, and utilities using 3D BIM. The interior of structures will not be included in this base model. The base model will be used to develop conceptual alternatives for the Preliminary Design Report and will be used as the base model for detailed design in accordance with CONSULTANT's design CAD and BIM standards. The BIM software utilized by this project shall be Autodesk or Bentley based as follows: • Process Mechanical — Autodesk Revit MEP 2015/Bentley OPM SS5 • Building Mechanical HVAC & Plumbing — Autodesk Revit MEP 2015/Bentley AECOsim V8i • Structural — Autodesk Revit Structural 2015/Bentley AECOsim V8i • Architectural — Autodesk Revit Architecture 2015/Bentley AECOsim V8i • Civil Paving, grading, and drainage — Autodesk Civil 3D 2015/Bentley Inroads V8i • Civil Yard Piping — Autodesk Revit MEP 2015/Bentley OPM SS5 Page 10 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 • Electrical power, control, lighting, and receptacle plans — Autodesk Revit MEP 2015Bentley OPM SS5 • Electrical single line diagrams and conduit schedules — PlantSpace Design Series PID V8i • All Discipline standard 2D detail sheets, schedule sheets, certain non -intelligent schematics — Autodesk Autocad 2015Bentley Microstation V8i • Instrumentation and control - PlantSpace Design Series PID V8i • Design review and clash detection — Autodesk Navisworks Manage 2015Bentley Navigator V8i The elements in the 3D model shall contain minimum information to specify function, size, and material. The level of development (LOD) shall be 300 as defined by BlMforum Level of Development Specification issued August 2015. • The 3D models shall be delivered as native format. 2D sheet files shall be delivered in PDF format, no delivery in CAD format is considered. • Existing Facilities that are required to be incorporated into design shall be converted to LOD 300+ 3D BIM models using existing record drawings and survey data as provided in 16000 Task 6. Non visible elements shall be inferred from existing record drawings to the extent of accuracy these drawings provide. The model will include the exteriors of structures. The interior of existing structures will be modeled during detailed design if that structure is proposed to be expanded or upgraded. Schedule: CONSULTANT shall complete the existing 3D wastewater treatment plant model prior to submission of the Draft PER. Deliverable: 3D model of existing site, utilities, and exteriors of structures in native file format 13130 Development of Preliminary Design Criteria CONSULTANT shall develop preliminary design criteria for the analysis of SBR and MBR treatment processes, including the identification of the existing design conditions, current flow, 10 year projected flow, and projected ultimate capacity needs of the plant service area. While unknown at this point and subject to future regulatory conditions, CONSULTANT shall consult with City and provide consideration of potential future nutrient requirements, and how those may impact the preliminary design criteria. The work will culminate in the preparation of the Project Preliminary Engineering Report, which will contain the following information: 1. Civil and Site Development a. Confirm adequacy of topographical and boundary mapping. Evaluate legal, ownership, permitting and zoning constraints. Identify environmentally sensitive areas such as wetlands, flood plains, and known hazardous waste areas. b. Development of two (2) altemative plant component layouts. This will consist of the following activities: (1) determine approximate structure size, location, and orientation; (2) approximate size and locate parking lots for employees and visitors to the facility; (3) locate utility and piping corridors (horizontal). Page 11 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 c. Coordinate with surveyors; surveyors' scope of work will only be at the BRWRF (not to include survey data for route alternatives related to the Longwood flow diversion), inclusive of subsurface utility engineering services. d. Coordinate with CITY to obtain existing site geotechnical data. Phase 1 services will not include collection of additional geotechnical data. e. Review concepts and draft work products with and seek approval from quality control reviewer. a. Brief review of concepts and draft work products from other engineering disciplines to ensure high level impacts to potential future structural design. 2. Geotechnical a. Review existing geotechnical data and develop a plan for conducting additional geotechnical investigations for site specific geotechnical subsurface conditions for each proposed facility and structure to be designed and executed during Phase 2. No geotechnical data will be collected as part of Phase 1. 3. Process a. Determine size/capacity of major unit treatment processes. b. Review capacity of existing processes and equipment to remain in service. c. Prepare process flow diagrams (PFDs). d. Prepare preliminary hydraulic profile. e. Review concepts and draft work products with and seek approval from quality control reviewer. 4. Mechanical a. Prepare preliminary arrangements for major process equipment. b. Review concepts and draft work products with and seek approval from quality control reviewer. 5. Electrical a. Prepare preliminary overall one -line diagram for proposed facilities. b. Prepare preliminary load calculations. c. Size electrical rooms. Page 12 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 d. Review concepts and draft work products with and seek approval from quality control reviewer. 6. Instrumentation and Control Systems (I&C) a. Coordinate with the process engineer(s) to prepare a process flow drawing (PFD) for each treatment process. Information to be included on each PFD includes at a minimum: process configuration, flow streams, and major process equipment location/type. b. Review concepts and draft work products with and seek approval from quality control reviewer. Deliverable: • Draft preliminary design criteria associated with subtasks 1 through 9. The preliminary design criteria will be included in the submission of the Draft and Final PER. 13140 Evaluation of Alternatives Evaluation of alternatives for improvements that may be included in detail design and construction to include: 1. Preliminary designs for a new lift station structure to increase capacity and address ease of operation and maintenance, and condition assessment of existing pump station to include safety concerns as well as condition of the existing wet well piping. 2. Analysis of the existing influent lift stations to be reused and/or modified to increase system capacity and ability to accommodate expansion of plant capacity. 3. Analysis of the existing bar screen structure and headworks to be reused and/or modified to include grit removal, increased capacity and ability to accommodate expansion of plant capacity, improved screenings equipment, including analysis for ultimate flows and the temporary installation and operation of a temporary package plant. Analysis of new bar screen structure with integral grit removal in lieu of reusing existing and for cost and constructability comparison. 4. Secondary treatment alternatives will include options to accommodate potential future nutrient limits. The criteria for near and long term effluent nutrient goals will be established in coordination with CITY Staff. 5. Increased capacity of chlorine disinfection system, or potential preliminary layout of a new UV disinfection system, as well as post- aeration system and flow measurement. 6. Improvements to sludge handling processes to handle future increase in plant loading, including expansion of sludge holding capacity and considerations for changing from centrifuge dewatering to belt press dewatering including polymer system and conveyor modifications. Sludge disposal will be by the current method of hauling to the existing landfill, and no change in sludge class/classification will be required with the new design. 7. Improvements to ancillary systems and processes such as non -potable water system and existing equalization basin and intermediate lift station. Page 13 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 8. Other site and maintenance improvements as identified during preliminary evaluation of existing conditions. 9. New operations building to accommodate operator work space, including kitchen /break room, document storage room, and meeting/training room. Architecture to meet planning and zoning requirements for the location. 10. Electrical and Instrumentation requirements to accommodate proposed process expansions and technology changes, including additional generator capacity. 11. Facility preliminary design criteria recommendations based on available plant data and data analyses, which include determining the capacity of each process unit based on current regulatory criteria and industry standards. 12. Evaluate the option of moving the existing 1 MGD package treatment plant from the Reflection Bay WRF to the BRWRF as a means of temporarily augmenting capacity at the BRWRF. The alternatives, evaluation process, and recommendations will be documented in the PER. The evaluation process will include preliminary AACE Class 5 capital cost, and preliminary operations and maintenance costs. Additional selection criteria will be developed during the project kickoff meeting. 13150 Process Modeling Conduct process modelling of two treatment processes using either Biowin or GPS -X for process design. 13160 Develop Construction Cost Estimate CONSULTANT shall develop an engineer's opinion of probable construction cost (OPCC) for the recommended improvements including scope and estimating contingency appropriate for the level of design. An AACE International Class 5 cost estimate is assumed for this level of design. 13190 Draft PER Workshop CITY will attend a one day design review workshop session conducted by CONSULTANT upon completion of the draft PER and provide comments and feedback on the draft PER for consideration by the CONSULTANT. It is expected that all CITY comments and suggestions will be received within five (5) working days from the workshop in accordance with the agreed upon Project schedule. CONSULTANT shall document the results of the workshop and provide responses in writing to the CITY's comments and suggestions within ten (10) working days from receipt. Results and conclusions reached during this workshop and follow up will be used to produce a final PER. Schedule: • CONSULTANT shall deliver the Draft Preliminary Engineering Report within 90 days calendar days of completion of the Service Area Analysis, Modeling, Flow Projections. • CONSULTANT shall deliver the Final Preliminary Engineering Report within 30 calendar days of receipt of CITY comments on the draft PER. Page 14 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 De line rablec: • The CONSULTANT shall submit three (3) copies of the draft preliminary engineering report, with CD copy in PDF format provided with each. • After receipt of review comments, the CONSULTANT shall provide a written response to review comments. • Draft PER Workshop • CONSULTANT shall incorporate review comments, as appropriate, and submit five (5) copies of the final preliminary engineering report, with CD copy in PDF format provided with each. 14000 Task 4 Condition Assessment 14100 Analysis of Existing Facility CONSULTANT shall visually inspect the existing wastewater and biosolids treatment infrastructure, document conditions, and identify areas for improvement to efficiency, performance, or reliability of the facility. The field inspections are anticipated to be performed by discipline engineers for the major (liquid and solids) process areas at the BRWRF. 14110 Visual Inspections Visual inspections will be performed with the assistance of CITY operational staff using support structures (e.g., ladders, lifts, etc.) that will be provided by CITY. It is anticipated that CONSULTANT will perform a visual inspection of the electrical and instrumentation, HVAC, Civil Utilities (excluding underground components, such as buried piping) and mechanical equipment (over 5 -horsepower) by documenting equipment status and physical condition. A photographic record will be created for each piece of equipment inspected. The electrical inspection will include working closely with BRWRF operation's staff to open panels and cabinets testing to document the operation, deficiencies and limitations of these facilities. In addition, the existing power feeds and transformers will be documented to determine if there are any limitations or deficiencies associated with these components. Structural inspections will record visual evidence of cracks, spalling, delamination, and corroded rebar in the concrete, and recommend any non-destructive testing that may be necessary to further document the integrity of the structure(s). Existing structures that contain wastewater and/or sludge will be inspected only at and above the wastewater/sludge air/water interface. Where feasible and critical to the assessment, CONSULTANT may request that operational staff drain certain tankage, as long as maintaining compliance with permit requirements will not be jeopardized. CONSULTANT will also visually inspect existing aboveground structures, structural steel and miscellaneous metals and record corrosion, delamination, and exfoliation. The anticipated facilities at the BRWRF that will be inspected are: • Lift Station • Headworks • Oxidation Ditch • Clarifiers • Chlorine Contact Tank and Ancillary Equipment • Sludge Storage Tank and Ancillary Equipment • Chemical Storage Facilities • System instrumentation, controls and data acquisition facilities • Electrical Rooms • Fuel and Emergency Generator Page 15 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 • Non -potable Water System 14120 Develop Existing Conditions Technical Memorandum After the inspection period is completed, a draft Existing Conditions Technical Memorandum will be prepared, which will consist of: • The methodology used to perform the fieldwork. • Inspection reports and photographic documentation of the existing condition of the equipment, structures and electrical facilities. • Equipment age and service life status based on existing databases. • A duty comparison identifying the equipment short circuit ratings, breaker parameters, and code requirements. • Identify potential health and safety issues. • Known operational and maintenance issues. • Development of a hydraulic profile of the facility and analysis of potential bottlenecks for future expansion and hydraulic capacities of existing structures and piping. • Determination of adequacy of existing treatment capacity and processes to treat current flows and loadings based on updated design loadings. Schedule: • To be completed prior to submission of Draft PER. Results to be summarized in the PER. TM to be provided in an appendix of the PER. Deliverables: • Draft Technical Memorandum • Final Technical Memorandum 15000 Task 5 Geotechnical Investigation 15100 Geotechnical Not needed during Phase 1. 16000 Task 6 Surveying and Underground Utility Locates 16100 Surveying Services CONSULTANT will perform design topographical surveying for the treatment plant site. Permanent control points based on CITY bench marks to USGS datum will be established. The following items will be included in the Survey scope: 1. Identification of the adjacent property for the purposes of establishing the existing property corners as necessary, as well as identification of adjacent easements and right- of-ways for the purposes of accurately establishing buffer zone requirements for site improvements. 2. Location of all structures and above ground improvements for the purposes of establishing an As -Built base file for use in preparation of design documents. 3. Surveying of all hydraulic control point elevations for the purposes of developing an accurate hydraulic profile through the facility, as well as finished floor and top of concrete elevations for all structures. Page 16 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 4. Topographical survey of site within known boundaries. 5. Remobilization and location of geotechnical borings upon completion of drilling. 6. Surface elevations across the survey area at 50 feet intervals or at changes in grade. Top of canal/ditch banks and centerlines of the canals/ditches, if present. 7. Extents of retaining walls, bridges and bridge abutments, if present. 8. Extents and centerline of roads (include type of surfacing), as well as paths, sidewalks, alley approaches, drive approaches, lane markings, traffic signs, road surface transitions, and other transportation related items. 9. Top of curbs, gutter flow lines, and other drainage flow paths. 10. Building and above ground storage tank corner locations/extents and floor elevations. 11. Locations and elevations of geotechnical borings and well casings. 12. The location of trees and hedges 6 -inches in diameter and larger. Indicate location, diameter and species. Show the extents of wooded areas. 13. Power, utility and light poles, overhead power lines, guy wires, anchors, electric vaults, fencing, sheds/outbuildings, barriers, gates, signs, and telephone pedestals. Degree of Accuracy of survey shall be according to the following: • Alignment of Tangents and Curves: Within 0.10 foot. • Blue Tops: Set within 0.10 foot. • Cross -Section Points: Locate within 0.10 foot, horizontally and vertically. • Vertical Elevation Surveys: Close within 0.05 foot times square root of circuit length in miles. • Topography Contours: Present 1 -foot final contours. 16200 Subsurface Utility Engineering Location of all subsurface utilities within the BRWRF site. CONSULTANT shall be responsible for determining the location of all buried utilities and shall also be responsible for recording all contact information associated with these utilities, including utility affiliation, contact name, address, and phone number. Utilities that cannot be directly observed shall have their locations determined by record drawings or from utility locate marks supplied by the utility owner or by a 3rd party locate service. Specific subsurface utilities to identify in the survey include the following: 1. Existing water mains, fittings and services. Include both pipe and appurtenances that cannot be directly observed (bends, tees, etc.) as well as observable appurtenances such as fire hydrants and water valve boxes. The elevation of the top of valve operator nuts shall also be recorded. 2. Existing storm and sanitary sewers, manholes, force mains, storm inlets, culverts, and associated items. Manhole and storm drain inlet information shall include manhole lid center location and elevation of all pipe inverts. Manholes outside of the survey boundary shall also be surveyed if pipes are suspected to be within the survey boundaries. 3. Fiber optic, phone, and other communication utilities. 4. Buried power (including duct banks), traffic signal, and traffic loops. 5. Natural gas and other petroleum transmission and distribution systems. Page 17 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 6. Any other underground structures or utility such as underground tanks, thrust blocks, lift stations, vaults. 7. Chemical feed lines. 8. Provide traffic control within the designated work area while designating and locating the subsurface utilities. Traffic control is to be maintained in accordance with applicable standards. Provide safety devices, signs and/or other safety equipment. 9. Utilizing conventional electronic designating equipment together with Ground Penetrating Radar (GPR), designate and mark with paint and/or flags the horizontal location of found underground utilities (larger than 2" in diameter). 10. Survey collected utility information will be used to develop the Civil 3D model. 11. Based upon Engineering considerations including above information and proposed design, CONSULTANT shall provide a Utility Conflict Matrix containing up to 21 potential utility conflicts by appropriate coordinates. 12. Utilizing the Utility Conflict Matrix described above, survey and pre -stake each of the utility conflicts. All active utilities that cannot be accurately located shall be recorded according to the best available information and shall be labeled "LOCATION NOT KNOWN. FIELD VERIFY". Abandoned utilities whose locations are not known shall be recorded to the best available information and shall be labeled as abandoned and that the location is not known. A note indicating that the utility is abandoned shall also be recorded. After review of the survey data, CONSULTANT and/or CITY may require that buried utilities that cannot be located accurately be potholed for verification. If potholing is required, CONSULTANT will coordinate this task with subconsultant, who shall be at the site during the potholing and will gather location and elevation data as the utility is exposed. Schedule: CONSULTANT shall begin the preliminary survey field work within 30 calendar days of notice- to- proceed assuming favorable weather conditions. Final survey shall be completed during production of Preliminary Engineering Report and delivered with the Draft Preliminary Engineering Report. Deliverables: • Draft Site Survey with utility locates, submitted in AutoCAD Civil 3D and PDF • Final Site Survey with utility locates (Signed and Sealed by a P.S.); AutoCAD Civil 3D, PDF, and three (3) hardcopies 17000 Task 7 Permitting and TWDB Funding 17100 TCEQ Permitting CONSULTANT shall meet with TCEQ personnel up to two times as part of the Phase 1 effort to discuss with regulators the requirements for the major amendment application that will likely be Page 18 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 submitted as part of Phase 2. For Phase 1, CONSULTANT shall simply document the permit requirements for execution as part of Phase 2. 18000 Task 8 Additional Services As stated above, Tasks 1 through 7 will be completed on a lump sum basis and invoiced based on the percent complete of each task. This "Task 8 Additional Services" will be completed on a Time and Materials basis to the extend funding is available. Task 8 activities will likely transition into Phase 2 of the project, and the funding provided in the Phase 1 fee schedule under OWNER'S ALLOWANCE for Task 8 scope item is not anticipated to be enough to complete the entire scope of work provided below, but rather to begin the Task 8 work during Phase 1. Additional funding for Task 8 efforts may be required during Phase 2 to complete those services. 18100 Texas Water Development Board (TWDB) Funding Assistance CONSULTANT shall prepare an application for funding assistance from the Texas Water Development Board (TWDB). This scope item will only be utilized if specifically authorized by the CITY should they decide to apply for TWDB funding. Otherwise, this scope item will not be utilized and no work or subsequent invoices will be accrued towards this task item. Specific scope items include the following: 1. Attendance at TWDB Pre -Application Meeting 2. Preparation of Financial Assistance Application 3. Assistance with preparation of Closing Documents (if applicable) 4. Incorporation of Davis -Bacon Act wage rates into the Contract Documents (SRF loans) 5. Incorporation of EPA's Disadvantaged Business Enterprise documents into the Contract Documents (SRF loans) 6. Clarifications /Limitations and Assumptions 7. Assumes CITY already has an approved Water Conservation and Drought Contingency Plan required by TWDB 18110 TWDB Funding NEPA Compliance Should the CITY elect to apply for Federal SRF, NEPA compliance will be required. This scope item will only be utilized if specifically authorized by the CITY should this task be required by the terms and conditions of the TWDB funding. Otherwise, this scope item will not be utilized and no work or subsequent invoices will be accrued towards this task item. Because the history and extent of the current site conditions are not completely known, CONSULTANT proposes to begin providing the following services, as authorized by the CITY, up to the allowance not -to - exceed amount specified in fee schedule. Specific scope items may include the following: 1. Documentation necessary for Categorical Exclusion (CE); or 2. Performance and submittal of an Environmental Assessment (EA); or 3. Preparation of an Environmental Impact Statement (EIS) 4. Preparing, presenting and attending public meetings as may be required by the Texas Water Development Board process. If the above services are authorized, a full budget estimate for each task will be prepared, submitted and authorized prior to commencement of work. Should the proposed budget exceed Page 19 of 20 Scope of Services for Preliminary Engineering Report Barry Rose Water Reclamation Facility September 9, 2016 the remaining allowance, CONSULTANT shall perform work (if authorized) up to the maximum allowance and pause work until additional funding is authorized to complete the task. 18200 Materials Testing If determined by CONSULTANT, certain non-destructive or other testing of equipment and structures may be required to adequately perform a condition assessment for facilities and equipment that may be re -purposed or re -used for the new treatment process. If additional testing or analysis is needed for this purpose, a full budget estimate for each task will be prepared, submitted and authorized prior to commencement of work. Should the proposed budget exceed the remaining allowance, CONSULTANT shall perform work (if authorized) up to the maximum allowance and pause work until additional funding is authorized to complete the task. Page 20 of 20 MWH Attachment - Engineering Starr Hour Estimate SUMMARY Barry Rose WRF Improvements Pro oct SUMMARY FIRM PRINCIPAL PROJECT nau6ER aRPRalEci MANAGER f PRINCIPALS TEOMG1LMAO/ SR.PROJECT BOOMER MILE* P�WaGII SR ER CTRIG1U SR PROJECT ENGINEER MCI STRUCTURAL BANKER PROJECT ENGINEER SUL S MANAMA SR oF.saMeR ctu 0 TOTAL No.ms TOTAL MM1L 08P88 11000 TASK 1. PROJECT MANAGEMENT AND OA/OC 60 118 50 115 32 8 8 8 8 100 8 8 67 590 $ 96.00000 12000 TASK 2: SERVICE AREA ANALYSIS 0 66 68 0 59 0 0 0 0 282 0 0 0 475 $ 69,320.00 13000 TASK 3: PRELIMINARY ENGINEERING REPORT 25 122 102 324 240 138 108 110 76 372 88 490 0 2195 $ 331.760.00 14000 TASK 4: CONDITION ASSESSMENT 0 22 8 81 70 48 48 48 24 90 0 0 8 447 8 70,080.00 15000 TASK 5: GEOTECHNICAL INVESTIGATION (N01 Used) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 16000 TASK 6. SURVEYING AND SUE 0 8 0 0 16 0 0 0 0 38 0 0 0 62 $ 8.660.00 17000 TASK 7: PERMTTING 6 12 6 0 47 0 0 0 0 0 0 15 0 86 $ 13.080.00 0 $ o S 0 5 - 0 S 0 S 0 S 0 S 0 S 0 $ • 0 $ 0 S 0 S TOTAL STAFF HOURS 91 348 234 520 464 194 164 166 108 882 96 513 75 3855 5 588,900.00 MWH BILLING RATE (a) 5 210.00 S 16500 $ 190.00 5 210.00 $ 150.00 S 150.00 $ 150.00 $ 150.00 S 145.00 $ 130.00 S 185.00 $ 110.00 $ 80.00 TOTAL MWH LABOR FEE $ 19.11000 5 57.420.00 $ 44.460.00 5 109.200.00 $ 69,600.00 $ 29,100.00 $ 24,600.00 $ 24,900.00 $ 15.660.00 S 114,660.00 5 17,760.00 $ 58.430.00 $ 6,000.00 NOTES 8 COMMENTS SUMMARY OF SUB-CONSULTANT SERVICES (TASKS 1 THRU 7) SUB-CONSULTANT NAME DISCIPLINE FEE Unded Engvw.wnng, Inc Suneyng S 37,616.00 Subconsullanl Markup 10",'. $ 3,781.60 SUB-CONSULTANT PLUS MARKUP 5 $ 41.377.60 REVISIONS SUMMARY OF PROJECTED DIRECT EXPENSES DATE BY DESCRIPTION Type of Expenses Unit 1 I Cost per unit TOTAL Reimbursable Expenses S 23.556.00 SUBTOTAL (MWH Labor Fee, Sub-Consultants, Direct Expenses $ 653,833.60 OWNER'S ALLOWANCE (FOR TASK 8 ADDITIONAL SERVICES - ONLY WITH SPECIFIC CLIENT AUTHORIZATION 5 29.880.00 (a) Average rate by category. Actual rates wd1 vary by .ndrvdual vdtMn each category TOTAL (MWH Labor Fee, Sub-Consultants, Direct Expenses, Owners Allowance* - _ $ 683,713.60