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R-2016-169 2016-10-10RESOLUTION NO. R2016-169 A Resolution of the City Council of the City of Pearland, Texas, authorizing the City manager or his designee to enter into a contract with Dannenbaum Engineering Corporation, in the amount of $1,112,731.50, for engineering services associated with the Smith Ranch Road Widening Project (Hughes Ranch Road to FM 518; a TIP funded project). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for engineering services associated with the Smith Ranch Road Widening Project, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for engineering services associated with the Smith Ranch Road Widening Project. PASSED, APPROVED and ADOPTED this the 10th day of October, A.D., 2016. ATTEST: APPROVED AS TO FORM: DARRTN M. COKER CITY ATTORNEY TOM RE D MAYOR Resolution No. R2016-169 Exhibit "A" CONTRACT NO. CONTRACT FOR ENGINEERING SERVICES THE CITY OF PEARLAND COUNTY OF BRAZORIA THIS CONTRACT FOR ENGINEERING SERVICES is made by and between the City of Pearland, 3519 Liberty Drive, Pearland, Texas 77581, hereinafter called "City." and Dannenbaum Engineering Corporation, having its principal business address at 3100 West Alabama. Houston. Texas 77098-2094, hereinafter called "Engineer," for the purpose of contracting for engineering services. WITNESSETH WHEREAS, Government Code, Chapter 2254, Subchapter A, "Professional Services Procurement Act," provides for the procurement of engineering services; and WHEREAS. the City desires to contract for engineering services generally described as Smith Ranch Road Expansion; and, WHEREAS. the City has selected the Engineer to provide the needed services and the Engineer has agreed to provide the services subject to the terms and conditions hereinafter set forth. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the City and the Engineer do hereby mutually agree as follows. ARTICLE 1. SCOPE OF SERVICES. The City and the Engineer will furnish items and perform those services for fulfillment of the Contract as identified in Attachment B, Services to be provided by the City and Attachment C, Services to be provided by the Engineer. All services provided by the Engineer will conform to standard engineering practices and applicable rules and regulations of the Texas Engineering Practices Act and the rules of the Texas Board of Professional Engineers. ARTICLE 2. CONTRACT PERIOD. This Contract becomes effective when fully executed by all parties hereto and it will terminate on completion of all obligations by all parties. Any work performed or cost incurred before or after the Contract period will be ineligible for reimbursement. ARTICLE 3. COMPENSATION. A. Maximum Amount Payable. The maximum amount payable under this Contract without modification is shown in Attachment E. Fee Schedule. All payments are contingent upon the availability of appropriated funds. B. Notice to Proceed. The Engineer may not begin work under this Contract until authorized in writing by the City to proceed as provided in Attachment A, General Provisions, Article 1. C. Basis of Payment. The basis of payment is identified in Attachment E, Fee Schedule. Reimbursement of costs will be in accordance with Attachment E, Fee Schedule. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Contract August2016.docx CONTRACT NO. _ D. Reimbursement of Eligible Costs. To be eligible for reimbursement, the Engineer's costs must (1) be incurred in accordance with the terms of Attachment C. Services to be Provided by the Engineer; (2) be in accordance with Attachment E, Fee Schedule; and (3) comply with cost principles set forth at 48 CFR Part 31, Federal Acquisition Regulation (FAR 31). Satisfactory progress of work shall be maintained as a condition of payment. E. Engineer Payment of Subproviders. No later than 10 days after receiving payment from the City. the Engineer shall pay all Subproviders for work performed under a subcontract authorized by this Contract. The City may withhold all payments that have or may become due if the Engineer fails to comply with the ten-day payment requirement. The City may also suspend the work under this Contract until Subproviders are paid. This requirement also applies to all lower tier Subproviders, and this provision must be incorporated into all subcontracts. ARTICLE 4. PAYMENT REQUIREMENTS. A. Monthly Billing Statements. The Engineer shall request reimbursement of costs incurred by submitting the original and one copy of an itemized billing statement in a form acceptable to the City. The Engineer is authorized to submit requests for reimbursement no more frequently than monthly and no later than 90 days after costs are incurred. B. Billing Statement. The billing statement shall show the total amount earned to the date of submission, and the amount due and payable as of the date of the current billing statement. The Engineer's billing statement shall indicate if the work has been completed or if the billing is for partial completion of the work as set forth in Attachment E, Fee Schedule. The fixed fee will be paid in proportion to the percentage of work completed. C. Overhead Rates. The Engineer shall use the provisional overhead rate indicated in Attachment E, Fee Schedule. If a periodic escalation of the provisional overhead rate is specified in Attachment E, Fee Schedule, the effective date of the revised provisional overhead rate must be included. For lump sum contracts. the overhead rate remains unchanged for the entire contract period. D. Thirty Day Payments. Upon receipt of a billing statement that complies with all invoice requirements set forth in this Article, the City shall make a good faith effort to pay the amount which is due and payable within 30 days. E. Withholding Payments. The City reserves the right to withhold payment of the Engineer's billing statement in the event of any of the following: (1) If a dispute over the work or costs thereof is not resolved within a 30 day period; (2) pending verification of satisfactory work performed: (3) the Engineer becomes a delinquent obligor as set forth in Section 231.006 of the Family Code: (4) required reports are not received: or (5) the State Comptroller of Public Accounts will not issue a warrant to the Engineer. In the event that payment is withheld, the City shall notify the Engineer and give a remedy that would allow the City to release the payment. F. Required Reports. The Engineer shall submit a separate report with each billing statement showing the percent completion of the work accomplished during the billing period and the percent completion to date, and any additional written reports requested by the City to document the progress of the work. In addition. the Engineer shall provide all required forms that the City will be required to submit to TxDOT for reimbursement. G. Debt to the City. If the State Comptroller of Public Accounts is prohibited from issuing a warrant or initiating an electronic funds transfer to the Engineer because of a debt owed to the City, the City shall apply all payment due the Engineer to the debt or delinquent tax until the debt or delinquent tax is paid in full. G:11120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 20161Contract August2016.docx CONTRACT NO. ARTICLE 5. SIGNATORY WARRANTY. The undersigned signatory for the Engineer hereby represents and warrants that he or she is an officer of the organization for which he or she has executed this contract and that he or she has full and complete authority to enter into this Contract on behalf of the firm. These representations and warranties are made for the purpose of inducing the City to enter into this Contract. ARTICLE 6. NOTICES. All notices to either party by the other required under this Contract shall be delivered personally or sent by certified or U.S. mail, postage prepaid, addressed to such party at the following addresses: Engineer: Dannenbaum Engineering Corporation 3100 West Alabama Houston, Texas 77098-2094 City: City of Pearland 3519 Liberty Drive Pearland, Texas 77581 All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided herein. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that such notices shall be delivered personally or by certified U.S. mail and such request shall be honored and carried out by the other party. ARTICLE 7. INCORPORATION OF PROVISIONS. Attachments A through H are attached hereto and incorporated into this Contract as if fully set forth herein. IN WITNESS WHEREOF, the City and the Engineer have executed this Contract in duplicate. /7 T ENGIN ? L (Signat ) Wayne G. Ahrens (Printed Name) Executive Vice President (Title) r/� 7/�O/ j� (Date) THE 4 ARLAND ( natur: (Printed Name` M &n er (Title) , I (Date) ATTEST: d‘tosOy G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Contract August2016.docx Contract No. Attachments and Exhibits to Contract for Engineering Services Incorporated into the Contract by Reference Attachments Title A General Provisions B Services to Be Provided by the City C Services to Be Provided by the Engineer D Work Authorization and Supplemental Work Authorization E Fee Schedule F Work Schedule G Computer Graphics Files for Document and Information Exchange, if applicable H - FG Disadvantaged Business Enterprise (DBE) for Federal Funded Professional or Technical Services Contracts — See Attachment H Instructions H — FN Disadvantaged Business Enterprise (DBE) for Race -Neutral Professional or Technical Services Contracts — See Attachment H Instructions H — SG Historically Underutilized Business (HUB) Requirements for State Funded Professional or Technical Services Contracts — State of Texas HUB. Subcontracting plan required — See Attachment H Instructions H — SN Historically Underutilized Business (HUB) Requirements for State Funded Professional or Technical Services Contracts — No State of Texas HUB Exhibits Title H — 1 Subprovider Monitoring System Commitment Worksheet H — 2 Subprovider Monitoring System Commitment Agreement H — 3 Monthly Progress Assessment Report H - 4 Subprovider Monitoring System Final Report H - 5 Federal Subproviders and Supplier Information H - 6 HUB Subcontracting Plan (HSP) Prime Contractor Progress Assessment Report G:11120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachmcnts and Exhibits August2016.docx 1 8/22/2016 ATTACHMENT A GENERAL PROVISIONS INDEX TO PROVISIONS Article Title 1 Work Authorizations 2 Progress 3 Suspension of Work 4 Additional Work 5 Changes in Work 6 Supplemental Agreements 7 Ownership of Data 8 Public Information 9 Personnel, Equipment and Material 10 License for TxDOT Logo Use 11 Subcontracting 12 Inspection of Work 13 Submission of Reports 14 Violation of Contract Terms 15 Termination 16 Compliance with Laws 17 Indemnification 18 Engineer's Responsibility 19 Non -collusion 20 Insurance 21 Gratuities 22 DBE/HUB Requirements 23 Maintenance, Retention and Audit of Records 24 Nepotism Disclosure 25 Civil Rights Compliance 26 Patent Rights 27 Computer Graphics Files 28 Child Support Certification 29 Disputes 30 Successors and Assigns 31 Severability 32 Prior Contracts Superseded 33 Conflict of Interest 34 Office of Management and Budget (OMB) Audit Requirements 35 Debarment Certifications 36 E -Verify Certification G:\I 120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 20161Attachment A August2016.docx 1 8/22/2016 Contract No. ATTACHMENT A GENERAL PROVISIONS ARTICLE 1. WORK AUTHORIZATIONS A. Use. The Engineer shall not begin any work until the City and the Engineer have signed a work authorization. Costs incurred by the Engineer before a work authorization is fully executed or after the completion date specified in the work authorization are not eligible for reimbursement. All work must be completed on or before the completion date specified in the work authorization, and no work authorization completion date shall extend beyond the contract period set forth in Article 2 of the contract (Contract Period). B. Contents. Each work authorization will include: (1) types of services to be performed; (2) a period of performance with a beginning and ending date; (3) a full description of the work to be performed: (4) a work schedule with milestones; (5) a cost not to exceed amount, (6) the basis of payment whether cost plus fixed fee, unit cost, lump sum, or specified rate; and (7) a work authorization budget calculated using fees set forth in Attachment E, Fee Schedule. The Engineer is not to include additional contract terms and conditions in the work authorization. In the event of any conflicting terms and conditions between the work authorization and the contract, the terms and conditions of the contract shall prevail and govern the work and costs incurred. C. Work Authorization Budget. A work authorization budget shall set forth in detail (1) the computation of the estimated cost of the work as described in the work authorization, (2) the estimated time (hours/days) required to complete the work at the hourly rates established in Attachment E, Fee Schedule; (3) a work plan that includes a list of the work to be performed, (4) a stated maximum number of calendar days to complete the work, and (5) a cost -not -to -exceed - amount or unit or lump sum cost and the total cost or price of the work authorization. The City will not pay items of cost that are not included in or rates that exceed those approved in Attachment E. D. No Guaranteed Work. Work authorizations are issued at the discretion of the City. While it is the City's intent to issue work authorizations hereunder, the Engineer shall have no cause of action conditioned upon the lack or number of work authorizations issued. E. Incorporation into Contract. Each work authorization shall be signed by both parties and become a part of the contract. No work authorization will waive the City's or the Engineer's responsibilities and obligations established in this contract. The Engineer shall promptly notify the City of any event that will affect completion of the work authorization. F. Supplemental Work Authorizations. Before additional work may be performed or additional costs incurred, a change in a work authorization shall be enacted by a written supplemental work authorization in the form identified and attached hereto as Attachment E. Both parties must execute a supplemental work authorization within the period of performance specified in the work authorization. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not directly associated with the performance or prior to the execution of the work authorization. The Engineer shall allow adequate time for review and approval of the supplemental work authorization by the City prior to expiration of the work authorization. Any supplemental work authorization must be executed by both parties within the time period established in Article 2 of the contract, (Contract Period). Under no circumstances will a work authorization be allowed to G:11120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment A August2016.doc\ 2 8/22/2016 extend beyond the contract's expiration date or will the total amount of funds exceed the maximum amount payable set forth in Article 3A of the contract (Compensation). F-1. More Time Needed. If the Engineer determines or reasonably anticipates that the work authorized in a work authorization cannot be completed before the specified completion date, the Engineer shall promptly notify the City. The City may, at its sole discretion, extend the work authorization period by execution of supplemental authorization, using the form attached hereto. F-2. Changes in Scope. Changes that would modify the scope of the work authorized in a work authorization must be enacted by a written supplemental work authorization. The Engineer must allow adequate time for the City to review and approve any request for a time extension prior to expiration of the work authorization. If the change in scope affects the amount payable under the work authorization, the Engineer shall prepare a revised work authorization budget for the City's approval. G. New Work Authorization. If the Engineer does not complete the services authorized in a work authorization before the specified completion date and has not requested a supplemental work authorization, the work authorization shall terminate on the completion date. At the sole discretion of the City, it may issue a new work authorization to the Engineer for the incomplete work using the unexpended balance of the preceding work authorization for the project. If approved by the City, the Engineer may calculate any additional cost for the incomplete work using the rates set forth in the preceding work authorization and in accordance with Attachment E, Fee Schedule. H. Emergency Work Authorizations. The City, at its sole discretion, may accept the Engineer's signature on a faxed copy of the work authorization as satisfying the requirements for executing the work authorization, provided that the signed original is received by the City within five business days from the date on the faxed copy. I. Deliverables. Upon satisfactory completion of the work authorization, the Engineer shall submit the deliverables as specified in the executed work authorization to the City for review and acceptance. ARTICLE 2. PROGRESS A. Progress meetings. The Engineer shall from time to time during the progress of the work confer with the City. The Engineer shall prepare and present such information as may be pertinent and necessary or as may be requested by the City in order to evaluate features of the work. B. Conferences. At the request of the City or the Engineer, conferences shall be provided at the Engineer's office, the office of the City, or at other locations designated by the City. These conferences shall also include evaluation of the Engineer's services and work when requested by the City. C. Inspections. If federal funds are used to reimburse costs incurred under this contract. the work and all reimbursements will be subject to periodic review by the U. S. Department of Transportation. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 20161Attachment A August2016.docx 3 8/22/2016 D. Reports. The Engineer shall promptly advise the City in writing of events that have a significant impact upon the progress of a work authorization, including: 1. Problems, delays. adverse conditions that will materially affect the ability to meet the time schedules and goals, or preclude the attainment of project work units by established time periods; this disclosure will be accompanied by statement of the action taken or contemplated. and any City or federal assistance needed to resolve the situation; and 2. Favorable developments or events which enable meeting the work schedule goals sooner than anticipated. E. Corrective Action. Should the City determine that the progress of work does not satisfy the milestone schedule set forth in a work authorization, the City shall review the work schedule with the Engineer to determine if the nature of corrective action is required. ARTICLE 3. SUSPENSION OF WORK AUTHORIZATION A. Notice. Should the City desire to suspend a work authorization but not terminate the contract, the City may verbally notify the Engineer followed by written confirmation, giving thirty days' notice. Both parties may waive the thirty -day notice in writing. B. Reinstatement. A work authorization may be reinstated and resumed in full force and effect within sixty business days of receipt of written notice from the City to resume the work. Both parties may waive the sixty-day notice in writing. C. Contract Period Not Affected. If the City suspends a work authorization, the contract period as determined in Article 2 of the contract (Contract Period) is not affected and the contract and the work authorization will terminate on the date specified unless the contract or work authorization is amended to authorize additional time. D. Limitation of Liability. The City shall have no liability for work performed or costs incurred prior to the date authorized by the City to begin work, during periods when work is suspended, or after the completion date of the contract or work authorization. ARTICLE 4. ADDITIONAL WORK A. Notice. If the Engineer is of the opinion that any assigned work is beyond the scope of this contract and constitutes additional work, it shall promptly notify the City in writing, presenting the facts of the work authorization and showing how the work authorization constitutes additional work. B. Supplemental Agreement. If the City finds that the work does constitute additional work, the City shall so advise the Engineer and a written supplemental agreement will be executed as provided in General Provisions, Article 6, Supplemental Agreements. C. Limitation of Liability. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not directly associated with or prior to the execution of a supplemental agreement. ARTICLE 5. CHANGES IN WORK A. Work Previously Submitted as Satisfactory. If the Engineer has submitted work in accordance with the terms of this contract but the City requests changes to the completed work or parts thereof which involve changes to the original scope of services or character of work under the contract, the Engineer shall make such revisions as requested and as directed by the City. This will be considered as additional work and paid for as specified under Article 4, Additional Work. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment A August20l6.docx 4 8/22/2016 B. Work Does Not Comply with Contract. If the Engineer submits work that does not comply with the terms of this contract; the City shall instruct the Engineer to make such revision as is necessary to bring the work into compliance with the contract. No additional compensation shall be paid for this work. C. Errors/Omissions. The Engineer shall make revisions to the work authorized in this contract which are necessary to correct errors or omissions appearing therein, when required to do so by the City. No additional compensation shall be paid for this work. ARTICLE 6. SUPPLEMENTAL AGREEMENTS A. Need. The terms of this contract may be modified if the City determines that there has been a significant increase or decrease in the duration, scope, cost, complexity or character of the services to be performed. A supplemental agreement will be executed to authorize such significant increases or decreases. Significant is defined to mean a cost increase of any amount and a cost decrease of twenty percent or more of the original estimated project cost. B. Compensation. Additional compensation, if appropriate, shall be calculated as set forth in Article 3 of the contract (Compensation). Significant changes affecting the cost or maximum amount payable shall be defined to include but not be limited to new work not previously authorized or previously authorized services that will not be performed. The parties may reevaluate and renegotiate costs at this time. C. When to Execute. Both parties must execute a supplemental agreement within the contract period specified in Article 2 of the contract (Contract Period). ARTICLE 7. OWNERSHIP OF DATA A. Work for Hire. All services provided under this contract are considered work for hire and as such all data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this contract are the property of the City. B. Disposition of Documents. All documents prepared by the Engineer and all documents furnished to the Engineer by the City shall be delivered to the City upon request by the City. The Engineer, at its own expense, may retain copies of such documents or any other data which it has furnished the City under this contract. but further use of the data is subject to permission by the City. C. Release of Design Plan. The Engineer (1) will not release any roadway design plan created or collected under this contract except to its Subproviders as necessary to complete the contract; (2) shall include a provision in all subcontracts which acknowledges the City's ownership of the design plan and prohibits its use for any use other than the project identified in this contract; and (3) is responsible for any improper use of the design plan by its employees, officers, or Subproviders, including costs, damages, or other liability resulting from improper use. Neither the Engineer nor any Subprovider may charge a fee for the portion of the design plan created by the City. ARTICLE 8. PUBLIC INFORMATION AND CONFIDENTIALITY A. Public Information. The City will comply with Government Code, Chapter 552, the Public Information Act, and 43 Texas Administrative Code §3.1O et seq. in the release of information produced under this contract. B. Confidentiality. The Engineer shall not disclose information obtained from the City under this contract without the express written consent of the City. 6:11120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 20161Attachment A August2016.docx 5 8/22/2016 C. Access to Information. The Engineer is required to make any information created or exchanged with the City pursuant to this contract. and not otherwise accepted from disclosure under the Texas Public Information Act. available in a format that is accessible by the public at no additional charge to the City. ARTICLE 9. PERSONNEL, EQUIPMENT AND MATERIAL A. Engineer Resources. The Engineer shall furnish and maintain quarters for the performance of all services, in addition to providing adequate and sufficient personnel and equipment to perform the services required under the contract. The Engineer certifies that it presently has adequate qualified personnel in its employment for performance of the services required under this contract. or it will be able to obtain such personnel from sources other than the City. B. Removal of Contractor Employee. All employees of the Engineer assigned to this contract shall have such knowledge and experience as will enable them to perform the duties assigned to them. The City may instruct the Engineer to remove any employee from association with work authorized in this contract if, in the sole opinion of the City, the work of that employee does not comply with the terms of this contract or if the conduct of that employee becomes detrimental to the work. C. Replacement of Key Personnel. The Engineer must notify the City in writing as soon as possible. but no later than three business days after a project manager or other key personnel is removed from association with this contract, giving the reason for removal. D. City Approval of Replacement Personnel. The Engineer may not replace the project manager or key personnel without prior consent of the City. The City must be satisfied that the new project manager or other key personnel is qualified to provide the authorized services. If the City determines that the new project manager or key personnel is not acceptable. the Engineer may not use that person in that capacity and shall replace him or her with one satisfactory to the City within forty-five days. E. Ownership of Acquired Property. Except to the extent that a specific provision of this contract states to the contrary. the City shall own all intellectual property acquired or developed under this contract and all equipment purchased by the Engineer or its subcontractors under this contract. All intellectual property and equipment owned by the City shall be delivered to the City when the contract terminates, or when it is no longer needed for work performed under this contract, whichever occurs first. ARTICLE 10. LICENSE FOR TxDOT LOGO USE A. Grant of License; Limitations. The Engineer is granted a limited revocable non-exclusive license to use the registered TxDOT trademark logo (TxDOT Flying "T") on any deliverables prepared under this contract that are the property of the City. The Engineer may not make any use of the registered TxDOT trademark logo on any other materials or documents unless it first submits that request in writing to the City and receives approval for the proposed use. The Engineer agrees that it shall not alter, modify, dilute, or otherwise misuse the registered TxDOT trademark logo or bring it into disrepute. B. Notice of Registration Required: The Engineer's use of the Flying 'T' under this article shall be followed by the capital letter R enclosed within a circle (®) that gives notice that the Flying 'T' is registered in the United States Patent and Trademark Office (USPTO). G:11120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 20161Attachmcnt A August2016.docx 6 8/22/2016 C. No Assignment or Sublicense. The Engineer may not assign or sublicense the rights granted by this article without the prior written consent of the City. D. Term of License. The license granted to the Engineer by this article shall terminate at the end of the term specified in Article 2 of this contract (Contract Period) ARTICLE 11. SUBCONTRACTING A. Prior Approval. The Engineer shall not assign. subcontract or transfer any portion of professional services related to the work under this contract without prior written approval from the City. B. DBE/HUB Compliance. The Engineer's subcontracting program shall comply with the requirements of Attachment H of the contract (DBE/HUB Requirements). C. Required Provisions. All subcontracts for professional services shall include the provisions included in Attachment A, General Provisions. and any provisions required by law. The Engineer is authorized to pay Subproviders in accordance with the terms of the subcontract, and the basis of payment may differ from the basis of payment by the City to the Engineer. D. Prior Review. Subcontracts for professional services in excess of $25,000 may be reviewed by the City prior to performance of work thereunder. E. Engineer Responsibilities. No subcontract relieves the Engineer of any responsibilities under this contract. ARTICLE 12. INSPECTION OF WORK A. Review Rights. The City and the U. S. Department of Transportation, when federal funds are involved, and any of their authorized representatives shall have the right at all reasonable times to review or otherwise evaluate the work performed hereunder and the premises in which it is being performed. A. Reasonable Access. If any review or evaluation is made on the premises of the Engineer or a Subprovider, the Engineer shall provide and require its Subproviders to provide all reasonable facilities and assistance for the safety and convenience of the City or federal representatives in the performance of their duties. ARTICLE 13. SUBMISSION OF REPORTS All applicable study reports shall be submitted in preliminary form for approval by the City before a final report is issued. The City's comments on the Engineer's preliminary report must be addressed in the final report. ARTICLE 14. VIOLATION OF CONTRACT TERMS A. Increased Costs. Violation of contract terms, breach of contract, or default by the Engineer shall be grounds for termination of the contract, and any increased or additional cost incurred by the City arising from the Engineer's default, breach of contract or violation of contract terms shall be paid by the Engineer. B. Remedies. This agreement shall not be considered as specifying the exclusive remedy for any default. but all remedies existing at law and in equity may be availed of by either party and shall be cumulative. G:\I 120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachmcnt A August2016.docx 7 8/22/2016 ARTICLE 15. TERMINATION A. Causes. The contract may be terminated before the stated completion date by any of the following conditions. 1. By mutual agreement and consent, in writing from both parties. 2. By the City by notice in writing to the Engineer as a consequence of failure by the Engineer to perform the services set forth herein in a satisfactory manner. 3. By either party, upon the failure of the other party to fulfill its obligations as set forth herein. 4. By the City for reasons of its own, not subject to the mutual consent of the Engineer, by giving thirty business days' notice of termination in writing to the Engineer. 5. By the City, if the Engineer violates the provisions of Attachment A. General Provisions Article 21. Gratuities, or Attachment H. Disadvantaged Business Enterprise/Historically Underutilized Business Requirements. 6. By satisfactory completion of all services and obligations described herein. B. Measurement. Should the City terminate this contract as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to the Engineer. In determining the value of the work performed by the Engineer prior to termination, the City shall be the sole judge. Compensation for work at termination will be based on a percentage of the work completed at that time. Should the City terminate this contract under paragraph (4) or (5) above, the Engineer shall not incur costs during the thirty -day notice period in excess of the amount incurred during the preceding thirty days. C. Value of Completed Work. If the Engineer defaults in the performance of this contract or if the City terminates this contract for fault on the part of the Engineer, the City will give consideration to the following when calculating the value of the completed work: (1) the actual costs incurred (not to exceed the rates set_forth in Attachment E, Fee Schedule) by the Engineer in performing the work to the date of default; (2) the amount of work required which was satisfactorily completed to date of default; (3) the value of the work which is usable to the City; (4) the cost to the City of employing another firm to complete the required work; (5) the time required to employ another firm to complete the work; and (6) other factors which affect the value to the City of the work performed. D. Calculation of Payments. The City shall use the fee schedule set forth in Attachment E to the contract (Fee Schedule) in determining the value of the work performed up to the time of termination. In the case of partially completed engineering services, eligible costs will be calculated as set forth in Attachment E, Fee Schedule. The sum of the provisional overhead percentage rate for payroll additives and for general and administrative overhead costs during the years in which work was performed shall be used to calculate partial payments. Any portion of the fixed fee not previously paid in the partial payments shall not be included in the final payment. E. Excusable Delays. Except with respect to defaults of Subproviders, the Engineer shall not be in default by reason of any failure in performance of this contract in accordance with its terms (including any failure to progress in the performance of the work) if such failure arises out of causes beyond the control and without the default or negligence of the Engineer. Such causes may include, but are not restricted to, acts of God or the public enemy; acts of the Government in either its sovereign or contractual capacity, fires. floods, epidemics, quarantine restrictions, strikes, freight embargoes, or unusually severe weather. G:11120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment A August2016.docx 8 8/22/2016 F. Surviving Requirements. The termination of this contract and payment of an amount in settlement as prescribed above shall extinguish the rights, duties, and obligations of the City and the Engineer under this contract, except for those provisions that establish responsibilities that extend beyond the contract period. G. Payment of Additional Costs. If termination of this contract is due to the failure of the Engineer to fulfill its contract obligations, the City may take over the project and prosecute the work to completion, and the Engineer shall be liable to the City for any additional cost to the City. ARTICLE 16. COMPLIANCE WITH LAWS The Engineer shall comply with all applicable federal, state and local laws, statutes. codes, ordinances. rules and regulations, and the orders and decrees of any court, or administrative bodies or tribunals in any manner affecting the performance of this contract, including. without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, nondiscrimination, and licensing laws and regulations. When required, the Engineer shall furnish the City with satisfactory proof of its compliance therewith. ARTICLE 17. INDEMNIFICATION A. Errors, Omissions, Negligent Acts. The Engineer shall save harmless the City and its officers and employees from all claims and liability due to activities of itself, its agents, or employees. performed under this contract and which are caused by or result from error, omission, or negligent act of the Engineer or of any person employed by the Engineer. B. Attorney Fees. The Engineer shall also save harmless the City from any and all expense, including, but not limited to, reasonable attorney fees which may be incurred by the City in litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a result of such activities by the Engineer, its agents, or employees. ARTICLE 18. ENGINEER'S RESPONSIBILITY A. Accuracy. The Engineer shall be responsible for the accuracy of work and shall promptly make necessary revisions or corrections resulting from its errors, omissions, or negligent acts without compensation. B. Errors and Omissions. The Engineer's Responsibility for all questions arising from design errors or omissions will be determined by the City. All decisions shall be in accordance with the State's "Consultant Errors & Omissions Correction and Collection Procedures" and Texas Government Code §2252.905. The Engineer will not be relieved of the responsibility for subsequent correction of any such errors or omissions or for clarification of any ambiguities until after the construction phase of the project has been completed. C. Seal. The responsible Engineer shall sign. seal and date all appropriate engineering submissions to the City in accordance with the Texas Engineering Practice Act and the rules of the Texas Board of Professional Engineers. D. Resealing of Documents. Once the work has been sealed and accepted by the City, the City, as the owner, will notify the party to this contract, in writing, of the possibility that a City engineer, as a second engineer, may find it necessary to alter, complete, correct, revise or add to the work. If necessary. the second engineer will affix his seal to any work altered. completed, corrected. revised or added. The second engineer will then become responsible for G:1112010048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Atiachmcnt A August2016.docx 9 8/22/2016 any alterations, additions or deletions to the original design including any effect or impacts of those changes on the original engineer's design. ARTICLE 19. NONCOLLUSION A. Warranty. The Engineer warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Engineer, to solicit or secure this contract and that it has not paid or agreed to pay any company or engineer any fee, commission, percentage, brokerage fee, gifts. or any other consideration, contingent upon or resulting from the award or making of this contract. B. Liability. For breach or violation of this warranty. the City shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract price or compensation, or otherwise recover, the full amount of such fee. commission, percentage, brokerage fee, gift or contingent fee. ARTICLE 20. INSURANCE The Engineer certifies that it has insurance on file with Contract Services of the Texas Department of Transportation in the amount specified on Form 1560 -CS, Certificate of Insurance, as required by the City. No other proof of insurance is acceptable to the City. The Engineer certifies that it will keep current insurance on file with that office for the duration of the contract period. If insurance lapses during the contract period, the Engineer must stop work until a new certificate of insurance is provided. ARTICLE 21. GRATUITIES A. Employees Not to Benefit. Texas Transportation Commission policy mandates that employees of the Texas Department of Transportation shall not accept any benefit, gift or favor from any person doing business with or who reasonably speaking may do business with TxDOT under this contract. The only exceptions allowed are ordinary business lunches and items that have received the advance written approval of the Executive Director of the Texas Department of Transportation. B. Liability. Any person doing business with or who reasonably speaking may do business with TxDOT under this contract may not make any offer of benefits, gifts, or favors to department employees, except as mentioned above. Failure on the part of the Engineer to adhere to this policy may result in the termination of this contract. ARTICLE 22. DISADVANTAGED BUSINESS ENTERPRISE OR HISTORICALLY UNDERUTILIZED BUSINESS REQUIREMENTS The Engineer agrees to comply with the requirements set forth in Attachment H. Disadvantaged Business Enterprise or Historically Underutilized Business Subcontracting Plan Requirements with an assigned goal or a zero goal. as determined by the City. ARTICLE 23. MAINTENANCE, RETENTION AND AUDIT OF RECORDS A. Retention Period. The Engineer shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred and services provided (hereinafter called the Records). The Engineer shall make the records available at its office during the contract period and for four years from the date of final payment under this contract, until completion of all audits, or until pending litigation has been completely and fully resolved, whichever occurs last. G:11120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 2016\Attachment A August2016.docx 10 8/22/2016 B. Availability. The City or any of its duly authorized representatives, the Federal Highway Administration, the United States Department of Transportation, Office of Inspector General, and the Comptroller General shall have access to the Engineer's Records which are directly pertinent to this contract for the purpose of making audits, examinations, excerpts and transcriptions. ARTICLE 24. NEPOTISM DISCLOSURE A. In this section the term "relative" means: (1) A person's great grandparent, grandparent, parent, aunt or uncle, sibling, niece or nephew, spouse, child, grandchild, or great grandchild; or (2) The grandparent, parent, sibling, child, or grandchild of the person's spouse. B. A notification required by this section shall be submitted in writing to the person designated to receive official notices under this contract and by first-class mail addressed to Contract Services Office, Texas Department of Transportation, 125 East 11th Street, Austin Texas 78701. The notice shall specify the Engineer's firm name. the name of the person who submitted the notification. the contract number. the district, division, or office of TxDOT that is principally responsible for the contract, the name of the relevant Engineer employee, the expected role of the Engineer employee on the project, the name of the TxDOT employee who is a relative of the Engineer employee, the title of the TxDOT employee, the work location of the TxDOT employee, and the nature of the relationship. C. By executing this contract, the Engineer is certifying that the Engineer does not have any knowledge that any of its employees or of any employees of a subcontractor who are expected to work under this contract have a relative that is employed by TxDOT unless the Engineer has notified TxDOT of each instance as required by subsection (b). D. If the Engineer learns at any time that any of its employees or that any of the employees of a subcontractor who are performing work under this contract have a relative who is employed by TxDOT. the Engineer shall notify TxDOT under subsection (b) of each instance within thirty days of obtaining that knowledge. E. If the Engineer violates this section, TxDOT may terminate the contract immediately for cause, may impose any sanction permitted by law, and may pursue any other remedy permitted by law. ARTICLE 25. CIVIL RIGHTS COMPLIANCE (1) Compliance with Regulations: The Engineer shall comply with the regulations of the Department of Transportation, Title 49, Code of Federal Regulations, Parts 21, 25, 27 and 28 as they relate to nondiscrimination; also Executive Order 11246 titled Equal Employment Opportunity as amended by Executive Order 11375. (2) Nondiscrimination: The Engineer, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race. color, sex. or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. G:1112010048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 20161Attachment A August2016.docx 11 8/22/2016 (3) Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the Engineer for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Engineer of the Engineer's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, sex, or national origin. (4) Information and Reports: The Engineer shall provide all information and reports required by the Regulations. or directives issued pursuant thereto, and shall permit access to its books, records. accounts, other sources of information. and facilities as may be determined by the Texas Department of Transportation or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of the Engineer is in the exclusive possession of another who fails or refuses to furnish this information, the Engineer shall so certify to the Texas Department of Transportation or the Federal Highway Administration, as appropriate, and shall set forth what efforts it has made to obtain the information. (5) Sanctions for Noncompliance: In the event of the Engineer's noncompliance with the nondiscrimination provisions of this contract, the Texas Department of Transportation shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate. including. but not limited to: (a) Withholding of payments to the Engineer under the contract until the Engineer complies and/or (b) Cancellation, termination, or suspension of the contract, in whole or in part. (6) Incorporation of Provisions: The Engineer shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The Engineer shall take such action with respect to any subcontract or procurement as the Texas Department of Transportation or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance provided, however, that in the event an Engineer becomes involved in, or is threatened with. litigation with a subcontractor or supplier as a result of such direction, the Engineer may request the Texas Department of Transportation to enter into such litigation to protect the interests of the City; and, in addition, the Engineer may request the United States to enter into such litigation to protect the interests of the United States. ARTICLE 26. PATENT RIGHTS The City and the U. S. Department of Transportation shall have the royalty free, nonexclusive and irrevocable right to use and to authorize others to use any patents developed by the Engineer under this contract. ARTICLE 27. COMPUTER GRAPHICS FILES The Engineer agrees to comply with Attachment G. Computer Graphics Files for Document and Information Exchange. if determined by the City to be applicable to this contract. ARTICLE 28. CHILD SUPPORT CERTIFICATION Under Section 231.006, Texas Family Code, the Engineer certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate. If the above certification is shown to be false, G:11120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachmcnt A August2016.docx 12 8/22/2016 the Engineer is liable to the City for reasonable attorneys fees, the cost necessary to complete the contract, including the cost of advertising and awarding a second contract, and any other damages provided by law or the contract. A child support obligor or business entity ineligible to receive payments because of a payment delinquency of more than thirty days remains ineligible until: all arrearages have been paid: the obligor is in compliance with a written repayment agreement or court order as to any existing delinquency; or the court of continuing jurisdiction over the child support order has granted the obligor an exemption from Subsection (a) of Section 231.006, Texas Family Code, as part of a court -supervised effort to improve earnings and child support payments. ARTICLE 29. DISPUTES A. Disputes Not Related to Contract Services. The Engineer shall be responsible for the settlement of all contractual and administrative issues arising out of any procurement made by the Engineer in support of the services authorized herein. B. Disputes Concerning Work or Cost. Any dispute concerning the work hereunder or additional costs, or any non -procurement issues shall be settled in accordance with 43 Texas Administrative Code §9.2. ARTICLE 30. SUCCESSORS AND ASSIGNS The Engineer and the City do each hereby bind themselves, their successors, executors. administrators and assigns to each other party of this agreement and to the successors, executors, administrators and assigns of such other party in respect to all covenants of this contract. The Engineer shall not assign, subcontract, or transfer its interest in this contract without the prior written consent of the City. ARTICLE 31. SEVERABILITY In the event any one or more of the provisions contained in this contract shall for any reason, be held to be invalid, illegal. or unenforceable in any respect. such invalidity, illegality. or unenforceability shall not affect any other provision thereof and this contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. ARTICLE 32. PRIOR CONTRACTS SUPERSEDED This contract constitutes the sole agreement of the parties hereto for the services authorized herein and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. ARTICLE 33. CONFLICT OF INTEREST A. Representation by Engineer. The undersigned represents that its firm has no conflict of interest that would in any way interfere with its or its employees' performance of services for the department or which in any way conflicts with the interests of the department. The firm shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the department's interests. B. Certification Status. The Engineer certifies that it is not: 1. A person required to register as a lobbyist under Chapter 305, Government Code; 2. A public relations firm; or 3. A government consultant. G:11120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 2016\Attachment A August2016.docx 13 8/22/2016 C. Environmental Disclosure. If the Engineer will prepare an environmental impact statement or an environmental assessment under this contract, the Engineer certifies by executing this contract that it has no financial or other interest in the outcome of the project on which the environmental impact statement or environmental assessment is prepared. D. Restrictions on Testing. If the Engineer will perform commercial laboratory testing under this contract, on any project the Engineer may not perform more than one of the following types of testing: 1. Verification testing; 2. Quality control testing; or 3. Independent assurance testing. ARTICLE 34. OFFICE OF MANAGEMENT AND BUDGET (OMB) AUDIT REQUIREMENTS The parties shall comply with the requirements of the Single Audit Act of 1984, P.L. 98-502, ensuring that the single audit report includes the coverage stipulated in OMB Circular A-133. ARTICLE 35. DEBARMENT CERTIFICATIONS The parties are prohibited from making any award at any tier to any party that is debarred or suspended or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549, -Debarment and Suspension." By executing this agreement. the Engineer certifies that it is not currently debarred. suspended. or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549. The parties to this contract shall require any party to a subcontract or purchase order awarded under this contract to certify its eligibility to receive Federal funds and, when requested by the City, to furnish a copy of the certification. ARTICLE 36. E -VERIFY CERTIFICATION Pursuant to Executive Order RP -80, Engineer certifies and ensures that for all contracts for services, Engineer shall, to the extent permitted by law, utilize the United States Department of Homeland Security's E -Verify system during the term of this agreement to determine the eligibility of: 1 All persons employed by Engineer during the term of this agreement to perform duties within the State of Texas; and 2. All persons, including subcontractors, assigned by Engineer to perform work pursuant to this agreement. Violation of this provision constitutes a material breach of this agreement. G:11120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 2016\Attachment A August20l6.docx 14 8/22/2016 Contract No.: ATTACHMENT "B" SERVICES TO BE PROVIDED BY THE CITY Highway: Smith Ranch Road Limits: From north of FM 518 to Hughes Ranch Road CSJ: 0912-31-293 The City will furnish to the Engineer the following items: 1. Roadway design requirements. 2. Available horizontal control points. 3. Available benchmark elevations and descriptions for vertical control. 4. If available, the data on file concerning: a. Existing facilities construction documents and "as-builts". b. Environmental Reports. c. Construction Cost Estimates. d. Soil Boring Logs. e. Recent Bid Results. f. Available interface data for any projects adjacent to, crossing, and/or within limits. g. Available existing traffic counts and design year traffic projections necessary to develop the traffic control plans. h. Right-of-way maps, if available. i. Assistance will be provided to the Engineer to obtain the required data and information from other local, regional, State, and federal agencies including public and private utility owners. j. Timely review and decisions necessary for the Engineer to maintain the contracted project schedule. k. The City will provide the Comprehensive Drainage Impact Study (including the HEC -1 and HEC -2, if desired), and drainage and flood control impact evaluation material, preliminary drainage engineering information related to the Engineer's focus area for design, if available. 1. Project technical and administrative standards and procedures including current General Notes. m. Design criteria for roadway, structures, drainage, and hydraulics. n. Traffic Accident Data necessary for any design exceptions or waivers. o. National Bridge Inventory (NBI) Number and applicable Bridge Inspection report (N/A). p. If the environmental findings of existing structures reference any Asbestos Containing Material (ACM), the City shall provide an Asbestos Testing and Implementation Plan, if warranted. The City shall make the request early in the project development to identify asbestos issues. q. All necessary standard forms and conveyance instruments. r. Final approval for all appraisals. s. Cost of preliminary title commitment and title insurance for all parcels acquired. GM12010048-83 Smith Ranch Road Expansion (CR94)\ProposalWroposal August 20161Attachment B August2016.docx 1 August 22, 2016 Contract No. ATTACHMENT "C" SERVICES TO BE PROVIDED BY THE ENGINEER Highway: Smith Ranch Road Limits: From north of FM 518 to Hughes Ranch Road CSJ: 0912-31-293 The Work to be performed by the Engineer under this Contract consists of providing engineering services required for the preparation of Plans, Specifications, and Estimates (PS&E) for Smith Ranch Road in the City of Pearland (City). The construction will consist of replacing a 2 -lane roadway with a 4 -lane divided urban roadway. This construction will take place within the existing roadway right-of-way alignment of Smith Ranch Road; however, additional ROW may be required. The existing traffic capacity and number of lanes must be maintained at all times during construction of the new facility, with any exceptions to be approved by the City. The Engineer shall prepare plans, details, and compute quantities to include roadway design, grading, paving, sidewalks, pedestrian ramps, drainage, detention ponds design (if required), signing, pavement markings, illumination, traffic control plans, storm water pollution prevention plans, landscape/irrigation plans, Specifications, and opinions of construction cost. The Engineer shall collect, review, and evaluate the available existing data pertaining to the project and prepare the PS&E in accordance with the requirements and policies of the City and the Texas Department of Transportation (TxDOT/the State). The Engineer shall be responsible for identifying and delineating temporary construction easements in areas outside the City's Right -of -Way (ROW). The Engineer shall secure the necessary legal instruments. The Engineer shall identify, prepare exhibits, and complete all necessary forms for Design Exceptions and/or Waivers within project limits prior to the 30 percent Submittal. These exceptions shall be provided to the City and the State for coordination and processing of approvals. If subsequent changes require additional exceptions, the Engineer shall notify the City and the State as soon as possible after identification. The Engineer shall secure right -of -entry to private property for the purpose of performing any surveying and/or soil boring activities. In pursuance of the City's policy with the general public, the Engineer shall not commit acts resulting in damages to private property and the Engineer shall make every effort to comply with the wishes and address the concerns of private property owners. The Engineer shall perform their work in accordance with the State's Utility Accommodation Policy and TxDOT's Utility Cooperative Management Process. The Engineer shall prepare Drawings early in the design phase (30 percent) to be used as exhibits in utility agreements. The exhibits shall be prepared using English units. The Engineer shall show existing utilities including those in conflict with construction on this project. The Engineer shall prepare plans to avoid or minimize utility adjustments, where feasible. The Engineer shall send out notices, with copies of exhibits and plans, including all milestone submittals. G:\l 120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 1 August 22, 2016 The Engineer shall compile, maintain, and update a Utility Conflict List to include phone log and all correspondence to the utility Owners. The Engineer shall provide the most current copy of the Utility Conflict List to the City and the State at each milestone submittal, and shall be responsible for coordination with utility companies to resolve conflicts. The Utility Conflict List shall identify the Owner of the facility, the contact person (with address and telephone number), location of conflict (station and offset), type of facility, expected clearance date, status, effect on construction, and type of adjustment necessary. After identifying all conflicting utilities, and in coordination with the City and TxDOT, the Engineer shall arrange for (send plans and invitations in a timely manner) and attend utility meetings with all utility Owners and other interested parties or agencies that are identified to be within the proposed project's area. This meeting will be held at the City's office. The purpose of this meeting is to ensure that all utility Owners and area entities are aware of the scope and relevant details of the proposed project. The Engineer shall be responsible for writing and documenting the meeting minutes and other follow-up work with utility Owners, if necessary. The information obtained at each utility meeting shall be included as part of the milestone submittals. The Engineer shall determine prior to 30 percent milestone submittal if Subsurface Utility Engineering (SUE) will be required for this project. The Engineer shall make every effort to prevent detours and utility relocations from extending beyond the proposed ROW lines. If it is necessary to obtain additional ROW, permanent or temporary easements and /or rights of entry, the Engineer shall notify the City in writing of the need and justification for such action in a timely manner to allow City to procure without delaying the schedule. The Engineer shall identify and coordinate with all utility companies for relocations required. The Engineer shall prepare any exhibits necessary for utility and drainage district approvals and other governmental/regulatory agencies specific to the project and shall submit such exhibits or requests for permit or approval. Engineer shall be responsible for obtaining all agency approvals. The Engineer shall review and implement the findings of the environmental document study to the PS&E. Additionally, the Engineer shall include 11 inch x 17 inch copies of the Environmental Permits to be inserted into the final PS&E, if applicable. Any applicable project specific maintenance agreements provided by the City should be inserted by the Engineer into the final PS&E (ROW, drainage, and pavement maintenance). The Engineer shall coordinate through the City and the State for the development of the PS&E with any local entity having jurisdiction or interest in the project (drainage district, county, municipal utility district, etc.). G:\1 120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 20161Attachment C August2016.docx 2 August 22, 2016 The Engineer shall prepare Traffic Control Plans (TCP) in coordination with the City and TxDOT. The TCP shall include preliminary sequencing and interim signing for every phase of construction. This is to include regulatory, warning, construction, route, and guide signs. The Engineer shall complete Form 2229 -Significant Project Procedures as a requirement for all PS&E submittals in addition to Page 4 of Form 1002, specifically titled Accelerated Construction Procedures. The Engineer shall interface and coordinate phases of work, including the TCP, with adjacent Engineers, which are responsible for the preparation of the PS&E for adjacent projects. The Engineer shall maintain continuous access to abutters during all phases of the TCP. The Engineer shall develop an inventory of all abutters along its alignment. The Engineer shall prepare exhibits for and attend meetings with the public as requested by the City. It is anticipated that the Engineer will participate in the public involvement process. The Engineer shall prepare exhibits, preliminary routing or schematic plans, design, bidding, and construction schedules for the Open House and attend this in the capacity of an agent for the City to answer the public's questions and provide information and to collect public comments on the proposed project. The Engineer shall be responsible to coordinate with the City to schedule a Traffic Control Workshop with TxDOT and submittal of the TCP for approval by the Traffic Control Approval Team (TCAT). The Engineer shall provide the Comprehensive Drainage Impact Study (CDIS) including the models developed using any of the following programs: HEC -1, HEC -2, HEC -HMS, HEC -RAS, and XP SWMM, drainage and floodplain impact evaluation material, and preliminary drainage engineering information related to the Engineer's focus area of design for approval by the City, Brazoria Drainage District No. 4 (BDD4), and TxDOT. Should there be adjacent projects under design, the Engineer shall coordinate with the City and designers of adjacent projects such that all proposed drainage systems accommodate the proposed construction phasing plan. The City will assess the effects of such changes on the comprehensive drainage studies. The Engineer shall design all conventional storm drainage and cross drainage systems according to the City's and the State's drainage design criteria including frequencies analyzed (3 -year, 10 - year, and 100 -year) and allowable WSE's. The Engineer shall evaluate the hydraulic grade line (HGL) throughout the whole system within the project limits and detention locations for the design frequencies and make necessary system adjustments. As part of the CDIS, the Engineer shall collect all available data pertaining to drainage conditions. The Engineer shall assess existing and proposed drainage conditions and determine the appropriate outfall location for analysis of impacts. Detention locations and strategies shall be included in the CDIS and shall include the utilization of the Argovitz Pond and in-line detention through the use of reinforced concrete boxes (RCB). If new offsite detention is needed in addition to storage within the Argovitz Pond and in-line detention, a change order will be warranted at that time. The Engineer shall design the hydraulic restrictor at the appropriate location and size so as to eliminate impacts to the receiving stream. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 2016\Attachment C August2016.docx 3 August 22, 2016 The Engineer shall utilize the hardcopy of the Othon study for the Argovitz Pond that was completed in 2008 and shall recreate the HEC -2 and HEC -HMS models from the study. Drainage areas and flows into the Argovitz Pond from the Othon report shall be considered as existing conditions. The HEC -2 model shall be converted to HEC -RAS and the capacity of the Argovitz Pond shall be verified. Any extra capacity up to the top -of -bank elevation of the pond shall be used for detention mitigation for Smith Ranch Road in the CDIS. The Engineer shall also evaluate the offsite sheet flow conditions. Any offsite sheet flow that reaches Smith Ranch Road from the east side of the ROW shall be intercepted within a roadside ditch and kept separate from the Smith Ranch Road internal drainage system. Other tasks that the Engineer shall complete regarding drainage design and impact mitigation are: 1. Prepare Final Comprehensive Drainage Impact Study Report and coordinate with the City, BDD4, and the State throughout the approval process, and 2. Coordinate with the environmental lead on securing regulatory approvals for any outfalls, if necessary. The Engineer shall provide available Federal Emergency Management Agency (FEMA) flood insurance study (FIS) maps and reports. The Engineer shall also assess whether any or all of the proposed roadway expansion falls within the 100 -year floodplain (Special Flood Hazard Area) for Clear Creek (A100-00-00). If the proposed roadway expansion falls within the 100 -year floodplain, the Engineer shall quantify the impacts to floodplain storage and provide a plan for mitigation of those impacts. Mitigation for impacts to the floodplain may be combined within the same structure or structures as mitigation for impacts due to the increase in impervious surface. The Engineer shall also refine any floodplain fill volume computations based on the final geometric design of the roadway. Floodplain analysis (CLOMR/LOMR) will not be required since there are no stream crossings within the project limits. The Engineer shall develop a temporary drainage plan to coincide with the proposed construction staging of the Engineer's project and phasing of adjacent projects. Temporary drainage shall be shown in plan view on the TCP sheets. The Engineer shall prepare Storm Water Pollution Prevention Plans (SWPPP), including details and pay quantities. The City will provide the Notice of Intent. The preliminary and final opinion of construction cost for the proposed improvements shall be prepared by the Engineer utilizing TxDOT Houston District's 12 month average unit prices. The Engineer shall not move forward with performing detailed PS&E (60 percent, 90 percent and final submittals) until the City and the State approve the 30 percent milestone submittal. The Engineer shall provide no less than two weeks in the schedule for the City's and the State's 30 percent review. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 4 August 22, 2016 The PS&E shall be complete and organized in accordance with standalone Manual Notice 00-1 entitled "Organization of Plan Sheets" and as identified by the latest edition of the Consultant Contract Administration's "Guidelines for Milestone Submittals". The PS&E package shall be suitable for the bidding and awarding of a construction contract, and in accordance with the latest City and TxDOT policies and procedures, and the TxDOT Houston District's PS&E Checklist. The Engineer shall use CADD to fully develop all drawings. The CADD drawings developed shall be compatible with the City using MicroStation or latest AutoCAD software. The Engineer shall provide earthwork cross-section data files in a GEOPAK format as an evolving electronic data file and the latest version of the Houston District's PS&E checklist at each milestone submittal. TxDOT's cross section criteria files should be used to generate design cross sections. New criteria files should only be developed in the absence of applicable existing TxDOT criteria files. The PS&E shall be developed in English units using the 2014 Specifications and Provisions. The final plan sheets shall be 4 mil white opaque or 4 mil -double matte standard mylars, size 11" x 17", signed, sealed, and dated by a Professional Engineer registered in the State of Texas. The plans shall be noted as copyrighted with the City's logo. The Engineer shall select all white opaque or all double matte standard mylars and not both to be used throughout the plan set. PS&E for the above work shall be prepared in accordance with the applicable requirements of the City's Specifications, Standards, and Manuals and supplemented by TxDOT's Specifications, Standards, and Manuals (latest revision). TxDOT's Standard Drawings, Standard Specifications, or previously approved Special Provisions and/or Special Specifications shall be used if not available from the City. If a Special Provision or a Special Specification must be developed or modified for this project, it shall be in TxDOT's format and, to the extent possible, incorporate references to approved TxDOT test procedures. Any Specifications developed by the Engineer shall be submitted to TxDOT for approval prior to inclusion in the PS&E. The Engineer shall sign, seal, and date all project specific modifications to Standard Drawings.The Engineer shall make submittals, as defined by the milestones in Attachment "D" of the Contract, and in accordance with the latest TxDOT policies and procedures. The submittals shall consist of twelve, 11 inch x 17 inch paper sets. The Engineer shall reply to each comment either within the plan set or by separate cover letter. The Engineer shall make all agreed upon changes to the submitted documents before the next scheduled submittal. The Engineer may be required to meet with the City and TxDOT to report on progress. After each meeting with the City and the State and any other meeting, the Engineer shall prepare meeting minutes, solicit and incorporate participants' comments, distribute the minutes, and submit a memorandum summarizing the events including an ACTION ITEM LIST within five working days of the meeting. The Engineer may be asked to incorporate into the project PS&E package, additional plans, Specifications and quantities developed by others. The Engineer shall insert the package, number sheets, and update the Index of Sheets and provide an opinion of construction cost of the plans developed by others. This work will be handled by supplemental agreement. G:\I 120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 5 August 22, 2016 The Engineer shall prepare a design time schedule using the latest version of Microsoft Project, Primavera, or SureTrak software. If SureTrak software is used, the Engineer shall set up the new project using the Concentric (P3) type option. The design time schedule shall indicate tasks, subtasks, critical dates, milestones, deliverables, and review requirements in a format that depicts the interdependence of the various items and shall be updated monthly and submitted with the invoice. The Engineer shall provide assistance to City and State personnel in interpreting the schedule. Milestone submittals shall be at 30 percent, 60 percent, 90 percent, and final. If the Engineer cannot meet the scheduled milestone review date, they are to advise the City and the State in writing. The Engineer shall prepare a construction time determination using the latest version of Primavera software in accordance with TxDOT's Administrative Circular No. 17-93. The construction time determination shall be submitted one month prior to the 90 percent milestone submittal. The Engineer shall provide assistance to City personnel in interpreting the schedules. In addition to scheduling software set forth above, reports and spreadsheets prepared in connection with these services shall be in the Microsoft Office software. The Engineer shall be required to maintain compatible versions to the City's software packages. The project's engineering work may be inspected by the City, TxDOT, and the FHWA in the offices of the Engineer, except for the field work which shall be performed on-site, and the sub - consultant work which shall be performed in the office of the sub -consultant. After notice to proceed is given in writing, the PS&E for the work outlined above shall be completed and submitted to the City within the negotiated contract period per the identified milestones in the schedule. The Engineer shall submit invoices monthly based on the Function codes. Invoices shall be submitted electronically into the City's ProTrak system. All documents submitted to the City and TxDOT shall be accompanied by a letter of transmittal which shall include, but need not be limited to, the highway number, project limits, county, CSJ, and contract number. The Engineer shall designate one Texas Registered Professional Engineer to be responsible throughout the project for project management and all communications, including billing, with the City. The Engineer shall prepare and execute Contracts with sub -consultants, monitor sub -consultant activities, and review and recommend approval of sub -consultant invoices. Once sub -consultant Contracts are executed, the Engineer is to provide copies of each sub -consultant Contract to the City and the State. Any subsequent amendment to the Engineer's Contract with the City by supplemental agreement requiring services to be performed by a sub -consultant will require an amendment to the sub -consultant contract as well. G:\112010048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 2016\Attachment C August2016.docx 6 August 22, 2016 The Engineer shall implement their Quality Assurance/Quality Control program prior to submitting plans to the City and the State for each of the milestones. Additionally, the Engineer shall provide evidence of their internal review process to be submitted at each milestone. A milestone submittal is not considered complete unless the required milestone documents are submitted. The Engineer shall submit all quantity take -off calculations as evidence that a quality control review has taken place at the 90 percent and final milestone submittals. The Engineer shall meet with the City and the State monthly or as needed to discuss progress of work and resolve any questions of design during the PS&E preparation. Detailed descriptions of work by Function Code are presented below. ROUTE AND DESIGN STUDIES (Function Code 110) A. Data Collection. The Engineer shall collect, review, and evaluate data described below. The Engineer shall notify the City in writing whenever the Engineer finds disagreement with the information or documents. 1. Data, if available, from the City or State, including "as -built plans", existing schematics, ROW maps, SUE mapping, existing cross sections, existing planimetric mapping, environmental documents, existing channel and drainage easement data, existing traffic counts, accident data, Bridge Inspection records, PMIS data, identified endangered species, identified hazardous material sites, current unit bid price information, current Special Provisions, Special Specifications, and Standard Drawings. 2. Documents for existing and proposed development along proposed route from local municipalities and local ordinances related to project development. 3. Utility plans and documents from appropriate municipalities and agencies. 4. Readily available flood plain information and studies from the FEMA, the U. S. Army Corps of Engineers (USACE), local municipalities, and other governmental agencies in addition to that provided by the City. B. Field Reconnaissance. The Engineer shall conduct field reconnaissance and collect data including a photographic record (to be maintained in Engineer's office) of notable existing features. C. Design Concept Conference (DCC). The Engineer in cooperation with the City and State shall plan, attend, and document a DCC to be held prior to the 30 percent milestone submittal. Personnel from the City and State's Houston District will participate. The conference will provide for a brainstorming session in which decision makers, stakeholders, and technical personnel may discuss and agree on the following items. 1. Roadway and drainage design parameters 2. Engineering and environmental constraints 3. Project development schedule G:\l 120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August20l6.docx 7 August 22, 2016 4. Other issues as identified by the City and State 5. Identify any Design Exceptions and/or waivers, if applicable 6. Preliminary Opinion of Construction Cost D. Roadway and Hydraulic Design Criteria. The Engineer shall design the project according to the latest City, BDD4, and the State's design criteria. The Engineer shall supply project specific design criteria (typical sections, estimate, design exceptions, etc.) to be inserted into the Design Elements form and submitted electronically for discussion at the DCC. E. Preliminary Opinion of Construction Cost. The Engineer shall prepare a preliminary opinion of construction cost using TxDOT Houston District's 12 month average unit rates for discussion at the DCC. F. Preliminary Engineering Report (PER). 1. Submit Draft Report containing a. Executive Summary, Design Recommendation, and review of Design Alternatives b. Alignment and Topographic Surveys in accordance with TxDOT standards c. Draft Geotechnical report with bore location logs and pavement design recommendations (provided by the State) d. Draft environmental study and Preliminary Jurisdictional Wetlands Determination and schedule USACE verification; if required, Preliminary Mitigation plan; if required, Endangered Species and Cultural Resources studies e. Prepare 30 percent construction Drawings 1. Drainage Study Report: Drainage Area maps with developed area flow calculations and preliminary Drainage Design in accordance with BDD4 requirements 2. Preliminary Horizontal and Vertical Alignment in Plan and Profile f. Preliminary parcel map, if required: 1. Existing easements and right of way 2. Proposed easements and right of way 3. Requirements with Owner's information 4. Parcel Owner's information 5. Existing improvements 6. Existing permanent improvements within 25 feet of proposed ROW g. Identify utility conflicts and notify utilities h. Prepare preliminary Engineer's opinion of construction cost 2. Submit Final Report a. Prepare written response to City's and State's review comments b. Make revisions to report and resubmit for final approval c. Submit final report when all comments are addressed G. Geotechnical Borings and Investigations. The Engineer shall determine the location of proposed soil borings as applicable, for bridge design, embankment settlement analysis, retaining walls, slope stability, and storm sewer alignment in accordance with the latest edition of the TxDOT Geotechnical Manual. The City and the State will review and provide comments for a G:\1120 \0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 8 August 22, 2016 boring layout submitted by the Engineer showing the general location and depths of the proposed borings. Once the Engineer receives the City's and the State's review comments, the Engineer shall perform soil borings (field work), soil testing, and prepare the boring logs in accordance with the latest edition of the TxDOT Geotechnical Manual and Houston District's procedures and design guidelines. The Engineer shall perform coring of existing pavement for removal items only. The geotechnical work is described in detail in the proposal document prepared by Terracon Consultants, Inc. dated March 12, 2015. 1. All geotechnical work shall be performed in accordance with the latest version of the TxDOT Geotechnical Manual. All testing shall be performed in accordance with the latest version of the TxDOT Manual of Test Procedures. ASTM test procedures can be used only in the absence of TxDOT procedures. All soil classification shall be done in accordance with the Unified Soil Classification System. 2. The Engineer shall perform retaining wall analyses, if required, to include the settlement analysis. This analysis will include the computation of the factor of safety for bearing capacity, global stability, overturning, and sliding. In addition, the Engineer shall include allowable bearing pressure, passive earth pressure, friction factor, settlement analysis (consolidation report), and lateral earth pressure for any retaining walls. 3. The Engineer shall perform soil borings, coring for pavement removal items only, piezometric readings, testing, and analysis to include slope stability analysis, settlement analysis, and foundation design recommendations along storm sewer alignment, any retaining walls, any bridges, embankments, and any temporary soil retaining systems. 4. The Engineer shall provide a signed, sealed, and dated geotechnical report containing but not limited to soil boring locations, boring logs, laboratory test results, generalized subsurface conditions, water level conditions, piezometer data, analyses, and recommendations for settlement and slope stability of the earthen embankments, skin friction tables, and design capacity curves including skin friction and point bearing, if applicable. The skin friction tables and design capacity curves should be present for piling and drilled shaft foundation, if applicable. 5. The Engineer shall perform, if applicable, scour analysis to include Grain Size distribution curves with D50 value. 6. The State will provide pavement design recommendations for concrete pavement. 7. The Engineer shall sign, seal, and date soil boring mylar sheets to be used in the PS&E package. The preparation of soil boring mylar sheets are to be in accordance with TxDOT Houston District standards. 8. Foundation Studies: The Engineer shall coordinate with the City and the State to determine the location of soil borings to be drilled along any retaining wall alignments. The soil borings shall extend a minimum of 35 feet below the footing elevation or deeper as soil conditions warrant. Spacing of soil borings shall not exceed 500 feet. The Engineer shall provide a boring layout for the City's review and comment. 9. The Engineer shall incorporate soil boring data sheets prepared, signed, sealed, and dated by the Geotechnical Engineer. The soil boring sheets shall be in accordance with TxDOT WINCORE software as can be found on the Texas Department of Transportation website. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 9 August 22, 2016 SOCIAL, ECONOMIC, AND ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT (Function Code 120) Environmental Document (Environmental Assessment) The Engineer shall prepare an Environmental Assessment (EA) document including required public involvement. The limits of the EA shall be for Smith Ranch Road from Hughes Ranch Road to north of Broadway Street (FM 518) plus the proposed detention site, if required. All work shall conform to the applicable requirements of the City and TxDOT. All work shall be subject to review and approval by the City and TxDOT. The work is described in detail in the proposal document prepared by Berg Oliver Associates, Inc. dated March 10, 2015, revised December 29, 2015. The main tasks are described here. Task 1: Project Management and Quality Control/Quality Assurance The Environmental Firm shall manage their project and conduct quality control and quality assurance activities within their own firm. The Engineer shall prepare and submit to the City and TxDOT a list of required Right -of -Entry (ROE)'s. The City shall prepare and send ROE letters to those property owners where additional ROW is needed in order to perform the environmental onsite investigations. The Engineer shall complete the Project Scope for Environmental Review Documents (or other current scoping document) and attend up to four meetings with the City and TxDOT regarding this checklist. This task shall include revising the checklist per four sets of comments from the City and TxDOT. Task 2: Environmental Setting and Evaluation Data Collection: The Engineer shall collect, review, and evaluate available and appropriate data pertaining to the project area including but not limited to, land use maps, aerial photography as available, demographic maps, census information, historical and archeological site listings, Potential Archeological Liability Map (PALM), Digital Orthophoto Quarter Quadrangle (DOQQ's) maps, national wetland inventory maps, floodplain maps, Brazoria County Soil Survey, hazardous materials database information, traffic data for existing year and proposed design year, proposed letting schedule, accident data, design study report, drainage report, and any other pertinent information related to this proposed project. Alternatives Analysis: Within the EA, the Engineer shall prepare an alternatives analysis of the following three possible build alternatives: 1) Acquiring all of the proposed ROW from the east side, 2) Acquiring all of the proposed ROW from the west side, and 3) Acquiring varying amounts of ROW from both sides. Preliminary alternatives shall be mapped using existing information including aerial mapping or DOQQ's, United States Geological Survey (USGS) mapping, and digital elevation models from Texas Natural Resource Information Service (TNRIS). G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 20161Attachmcnt C August2016.docx 10 August 22, 2016 Existing data to be obtained and used in the alternatives analysis include data collected under this task, accident data (if available), and property ownership information from the Brazoria County Appraisal District. The alternatives analysis will consider the following: hazardous materials, National Wetlands Inventory (NWI) wetlands, cultural resources, floodplains, residences, businesses, utilities, and threatened and endangered species habitats. In addition, the 2010 Census data shall be collected pertaining to population, ethnicity, income levels, and Limited English Proficiency (LEP) down to the lowest level available (census, block, group) for the three alternatives. These data shall be used to evaluate and assess any differentiable impacts to minority, low income, and LEP populations from the alternatives. The Alternatives Analysis section of the EA shall document the data sources, methodology, and potential impacts for each alternative. An evaluation of the feasible alternatives shall be performed using the following criteria: • Need for and purpose of the project • Costs • Impacts to environmental resources The Engineer shall evaluate the three build alternatives at an equal level of detail and a preferred build alternative shall be selected and carried forward for detailed analysis in the EA along with the no -build alternative. Only the one preferred alternative will be carried forward for detailed analyses in the EA. Biological Resources: The Engineer shall conduct threatened and endangered species habitat assessments using the U.S. Fish and Wildlife Service (USFWS) and Texas Parks and Wildlife Department (TPWD) threatened and endangered species lists and shall conduct a Natural Diversity Database (NDD) search. The EA shall include updating the USFWS and TPWD lists up to three times. The Engineer shall assess the proposed project vegetation. The vegetation discussion shall comply with the 2013 Memorandum of Understanding (MOU) between TxDOT and TPWD. A TPWD Tier I Assessment and TxDOT's Biological Evaluation form shall be prepared. The Engineer shall prepare and send a coordination letter to TPWD, if coordination requirements are triggered by the MOU. The Engineer shall present the findings from the survey in the EA document. The EA shall address threatened and endangered species and essential fish habitat (EFH), as well as compliance with the Migratory Bird Treaty Act, Bald and Golden Eagle Protection Act, Executive Order 13112 on invasive species, and the Executive Memorandum on beneficial landscaping. The Engineer shall prepare and send a coordination letter to TPWD, if coordination requirements are triggered by the MOU. Water Resources: Wetland determinations and delineations, if necessary, shall be conducted according to the U.S. Army Corps of Engineers (USACE) Wetland Delineation Manual, Technical Report Y-87-1 (V.2), January 1987, Final Report (1987 Manual); December 2008 Rapanos Guidance for Jurisdictional Determination; and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Atlantic and Gulf Coastal Plain Region, November 2010, version G:11120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 20161Attachment C August2016.docx 11 August 22, 2016 2.0. This task shall include completing Wetland Determination Data Forms according to the Supplement. The Engineer shall include identifying any other waters of the U.S. (e.g., creeks, streams, etc.) that would be subject to regulation under Section 404 of the Clean Water Act. The Engineer shall determine whether a wetland area is potentially isolated verses adjacent to waters of the U.S. The Engineer shall delineate the boundaries of any wetlands and the Ordinary High Water Mark (OHWM) and width of any streams located within the existing or proposed ROW within the project limits. The Engineer shall survey the delineated wetlands, sample points, and OHWM using a GPS in accordance with the USACE Memorandum on Standard Operating Procedures; Recording Jurisdictional Delineations Using Global Positioning Systems (October 22, 2003). After the wetland delineations, sample points, and OHWM have been surveyed, the delineations shall be mapped using the digital survey data and the size of the wetlands shall be determined. The Engineer shall determine what type of permit, if any, is required for any potential impacts to waters of the U.S., including wetlands, as part of Section 404 of the Federal Clean Water Act. Upon initial review of the work to be conducted, if it appears that the project could be covered under a Nationwide Permit (NWP), then the Engineer shall prepare a Pre -Construction Notification (PCN), submit it to the USACE, and obtain the NWP. The results of the wetland determinations, delineations, and permitting shall be documented in the EA. The Engineer shall document compliance with Section 402 of the Clean Water Act (CWA): Texas Pollutant Discharge Elimination System (TPDES) Construction General Permit (CGP) requirements. The Engineer shall identify any impaired waters using the Texas Commission on Environmental Quality (TCEQ) 2010 Section 303(d) Clean Water Act list (approved November 18, 2011). The Engineer shall analyze the Federal Emergency Management Agency's (FEMA) Flood Insurance Rate Maps (FIRM) for Brazoria County with respect to the proposed project and the information documented in the EA. This task includes preparing an exhibit to include 100 -year floodplain locations, if any. Hazardous Materials: The Engineer shall conduct a hazardous materials Initial Site Assessment (ISA) for the proposed project to identify sites within the project area that may have experienced soil and/or groundwater contamination by hazardous materials. The assessment shall consist of a review of regulatory/govemmental agency database records and onsite investigation. The regulatory database search should occur within the minimum search distances set by American Society for Testing and Materials (ASTM) E 1527-13. The Engineer shall prepare the TxDOT's Hazardous Material ISA Form, and the results of the hazardous materials ISA shall be presented in the EA. Socioeconomics and Environmental Justice: The Engineer shall conduct a field visit to document and confirm existing land use. The Engineer shall use 2010 Census data for population, ethnicity, income levels, and Limited English Proficiency (LEP) down to the lowest level available (census block group). These data shall be used to evaluate and assess any impacts to minority, low income, and LEP populations. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 12 August 22, 2016 The Engineer shall prepare a baseline inventory consisting of existing community conditions in order to address social effects on the project area encompassing any effects on neighborhoods and communities, including travel patterns and accessibility, impacts on schools, places of worship, businesses, recreation, and social (public) groups. Neighborhood cohesiveness shall be identified through physical features and socioeconomic profiles in order to complete a community impact analysis. Task 3: Historical, Cultural, and Archeological Survey The Engineer shall review the existing files held by the Texas Archeological Research Laboratory (TARL) and the Texas Historical Commission (THC) to determine if any previously recorded sites or archeological surveys occur within or near the proposed project area. The location of any previously recorded sites and surveys shall be plotted onto USGS 7.5 -minute topographic maps for use in the compliance coordination process. In accordance with TxDOT's Environmental Handbook for Archeological Sites and Cemeteries, the Engineer shall consult the Natural Resources Conservation Service (NRCS) soil survey maps for Brazoria County, Potential Archeological Liability Map (PALM), relevant aerial photography, historical maps, land use maps, and the Geologic Atlas of Texas in order to assess the likelihood for unrecorded archeological resources and shall make recommendations regarding the need for further field surveys. The results of this effort shall be integrated into the background study report that shall meet TxDOT's applicable review standards and shall be submitted to the City and TxDOT for review and concurrence with recommendations. The Engineer shall prepare a Non -Archeological Historic Resources Project Coordination Request (June 2015 version) for review and comment by the City and TxDOT. The Engineer shall perform a historic resources reconnaissance survey, if required, conforming to TxDOT's current guidelines (as of June 2015). The survey shall document each historic -age resource (defined by TxDOT as a building, structure, object, historic district, or non -archeological site at least 45 years old at the time of letting) within the Study Area. The Study Area shall consist of the Area of Potential Effects (APE) plus all parcels that are wholly or partially within the APE. If a reconnaissance survey is conducted, the Engineer shall provide a report detailing the results and findings of the reconnaissance survey including effects to historic properties and the need, if any, to conduct intensive survey efforts. The report shall have sufficient detail and clarity to provide THC with the basis for making determinations of National Register of Historic Places (NRHP) eligibility or shall have sufficient detail and clarity to make recommendations concerning the scope of the intensive survey. The report shall conform to TxDOT's current standards and guidance (as of June 2015). The Engineer shall prepare and send a coordination letter to the Brazoria County Historical Commission. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 13 August 22, 2016 Antiquities Permit Application, Field Survey, and Survey Report (Not included in Scope of Work) If required by the City and TxDOT, the Engineer shall conduct an archeological survey of the proposed APE. The Engineer shall prepare an application for a Texas Antiquities permit for an archeological survey of the APE that shall be submitted to the City, TxDOT, and the THC for approval. Upon issuance of the permit, the Engineer shall conduct the archeological field survey to include pedestrian inspection and shovel testing. The Engineer shall excavate shovel tests, as appropriate, throughout the APE to characterize the soils and potential disturbances and determine whether archeological resources are present and, if so, assess those resources. Shovel testing shall meet or exceed the Council of Texas Archeologists minimum standards for surveys in Texas. It is assumed that backhoe trenching would not be necessary to complete the archeological survey. Sites (if any) shall be recorded with TARL. The Engineer shall include results of the survey in a professional report that makes recommendations with respect to archeological resources. The Engineer shall submit the report to the City and TxDOT for review and concurrence with the findings. Upon receiving concurrence from the City and TxDOT, the Engineer shall prepare final report copies. It is assumed that this project would be a no -collect survey; therefore, artifact curation at TARL shall not be required. It is assumed that ground disturbances associated with expansion would be less than three feet in depth, except storm water facilities and where the project would cross jurisdictional waters of the U.S. and new bridge structures or culverts would be constructed. This scope does not include formal National Register eligibility testing of archeological sites or mitigation of adverse effect through data recovery or other means. If required, these services would be performed at additional cost. Task 4: Traffic Noise and Air Quality Analysis Traffic Noise: The Engineer shall conduct a traffic noise analysis that includes existing and predicted noise levels for the entire length of the preferred alternative. Existing and predicted noise levels shall be modeled using FHWA Traffic Noise Model (TNM) 2.5. The analysis shall include modeling each lane as a separate roadway in accordance with the TxDOT's Guidelines for Analysis and Abatement of Roadway Traffic Noise (April 2011) and Standards of Uniformity (SOU) for Traffic Noise Analysis (September 2011). The noise analysis shall be documented in a separate technical report and the findings presented in the EA. The technical report shall summarize the noise analysis, identifying noise sensitive receivers and anticipated noise levels that approach, equal, or exceed the FHWA Noise Abatement Criteria or result in a substantial noise increase. The report shall contain exhibits and tables to explain the results, identify noise modeling locations, and identify changes in noise levels. Although noise impacts to residences may occur, noise mitigation is not anticipated to be reasonable and feasible along Smith Ranch Road. However, to inform local officials responsible for land use control programs how to avoid noise impacts that may result from future development of properties adjacent to the project, the technical report shall also identify and exhibit the noise impact contours for the proposed project. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 20I61Attachment C August2016.docx 14 August 22, 2016 Air Quality: Since the existing traffic volumes and the projected design year traffic volumes do not exceed 140,000 vehicles per day (vpd), a Traffic Air Quality Analysis shall not be required. Standard recommended template language per TxDOT's Air Quality SOU shall be used in the EA. Additionally, since the existing and projected design year traffic volumes do not exceed 140,000 vpd, this project is not likely to meaningfully increase Mobile Source Air Toxics (MSAT) emissions. Mobile Source Air Toxics: A quantitative MSAT analysis shall not be conducted; however, the Engineer shall conduct a qualitative MSAT analysis. The results shall be documented in the EA in accordance with TxDOT's 2006 Air Quality Guidelines (2006), Air Quality Guidelines MSAT Addendum (October 3, 2011), Air Quality SOU (August 31, 2011), and Air Quality Standard Operating Procedure (September 1, 2011). Task 5: Indirect and Cumulative Impacts The Engineer shall perform an Indirect and Cumulative Impacts (ICI) Analysis in accordance with TxDOT's Environmental Handbook for Indirect and Cumulative Impacts (March 2014). The ICI analysis and results shall be documented in the EA. Task 6: Document Preparation and Comment Resolution The Engineer shall prepare the Draft EA including exhibits. The EA will address visual and construction impacts and will contain a summary of the environmental permits and commitments associated with the project. The Engineer shall complete the latest version of the Environmental Permits Issues and Commitments (EPIC) Sheets per information provided by the City and TxDOT. The Engineer shall sign, seal, and date the sheets as indicated in signature block. The final sheets shall be submitted for the City and TxDOT's signature. Up to three paper copies and a digital pdf file of the Draft EA shall be prepared and submitted to the City and TxDOT for review and comment. The Engineer shall revise the Draft EA in accordance with two sets of comments from the City and five sets of comments from TxDOT. It is anticipated that EA submittals shall be in digital pdf format during this review/revision stage. Task 7a: Public Meeting The Engineer shall prepare the Notice of Public Meeting for the City's publication in the Houston Chronicle, a local newspaper, and a Spanish newspaper (e.g., La Voz) for review and approval by the City and TxDOT. The City shall publish the Notice twice (30 days prior to the meeting and approximately 10 days prior to the meeting). Cost of all newspaper publications shall be paid by the City. The Engineer shall identify adjacent property owners and develop and maintain a mailing list for public meeting notification. The Notice shall be mailed by the City to all adjacent property owners and other identified interested citizens approximately 30 days prior to the meeting. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 15 August 22, 2016 The Engineer with the assistance of the City shall prepare letters to elected officials notifying them of the Public Meeting. The City will print the letters on letterhead and send to elected officials. The Engineer shall prepare exhibits to be displayed at the Public Meeting including a project location map, need and purpose, cost and schedule, schematic layout, and typical sections. The Engineer shall coordinate, schedule, organize, and conduct an open -house Public Meeting. The Engineer shall prepare the program and sign -in sheets for elected officials, general public, and the media. An appropriate number of Engineer and City staff members will be provided to attend the meeting and to address questions from the public. The Engineer shall participate in three meetings prior to the Public Meeting to review the presentation materials and exhibits. The City shall identify possible locations, visit the facility to ensure its appropriateness, and reserve the facility for the Public Meeting. The Engineer shall prepare and submit a Public Meeting Summary Report to the City and TxDOT. The report shall contain the following information. Program and Sign -in Sheets Public meeting notices Mailing list Written public comments Summary of the proceedings and public comments Responses to written public comments received at the meeting or by the deadline The Engineer shall revise the Public Meeting Summary Report in accordance with one set of comments from the City and two sets of comments from TxDOT. Task 7b: Notice Affording Opportunity for Public Hearing Upon receiving Satisfactory for Further Processing from the City and TxDOT, the Engineer shall prepare the Notice Affording Opportunity for Public Hearing (NAOPH) for the City's publication in the Houston Chronicle, a local newspaper, and a Spanish newspaper for review and approval by the City and TxDOT. The City shall publish the NAOPH twice (30 days prior to the deadline for requesting a hearing and approximately 10 days prior to the deadline). The NAOPH shall be mailed by the City to all adjacent property owners and other identified interested citizens approximately 30 days prior to the deadline. The City shall prepare NAOPH letters to elected officials and submit the public official's letter to the City and TxDOT. The City will print the letters on letterhead and send to elected officials. Task 7c: Public Hearing (If Required) The Engineer shall prepare the Notice of Public Hearing for the City's publication in the Houston Chronicle, a local newspaper, and a Spanish newspaper for review and approval by the City and TxDOT. The City shall publish the Notice twice (30 days prior to the Hearing and approximately 10 days prior to the Hearing). Cost of all newspaper publications shall be paid by the City. The Notice shall also be mailed by the City to all adjacent property owners and other identified interested citizens approximately 30 days prior to the Hearing. G:\l 120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 16 August 22, 2016 The Engineer with the assistance of the City shall prepare letters to elected officials notifying them of the Public Hearing. The City will print the letters on letterhead and send to elected officials. The Engineer shall identify adjacent property owners and develop and maintain a mailing list for public meeting notification. The Engineer shall coordinate, schedule, organize, and conduct the Public Hearing. The Engineer shall prepare the program and sign -in sheets for elected officials, general public, and the media. An appropriate number of Engineer and City staff members will be provided to attend the meeting and to address questions from the public. The Engineer shall prepare exhibits to be displayed at the Public Hearing including a project location map, need and purpose, cost and schedule, schematic layout, and typical sections, and provide copies of the Draft EA for review by the public. The Engineer shall participate in four meetings prior to the Public Hearing to review the presentation materials and exhibits. The City shall identify possible locations, visit the facility to ensure its appropriateness, and reserve the facility for the Public Hearing. The Engineer shall prepare and submit a Public Hearing Summary Report to the City and TxDOT. The report shall contain the following information. Program Sign -in sheets Public meeting notices Mailing list Written public comments Summary of the proceedings and public comments Responses to written public comments received at the Hearing or by the deadline The Engineer shall revise the Public Hearing Summary Report in accordance with one set of comments from the City and two sets of comments from TxDOT. Task 8: FONSI The Engineer shall prepare a Finding of No Significant Impact (FONSI) and shall submit it to the City and TxDOT for review and approval. Upon approval of the FONSI, a Legal Notice of Availability (NOA) shall be submitted to the City and TxDOT for review and approval. Upon approval, the NOA shall be placed by the City once in the same newspapers discussed above. Task 9: Section 404 Clean Water Act Nationwide Permit The scope of work for the preparation of a Clean Water Act Section 404 Permit and submission to the USACE shall follow the criteria set forth in 33 CFR 330 (Nationwide). A conceptual development plan including profiles must be provided by the City. The Engineer shall use these plans to create the required permit submittal drawings in the USACE's preferred format. The USACE may request an alternatives analysis and best management practice information. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 17 August 22, 2016 The Engineer shall perform the following under this task: Draft and submit the NWP application and support documents to the City and the State for review prior to submittal to the USACE. (The Engineer must have written approval from the City authorizing the Engineer to submit the permit application to the USACE.) Attend two on-site meetings with USACE, TCEQ, and resource protection agencies. Attend two additional meetings with the USACE in Galveston and/or the TCEQ in Austin. Consult with the City and the State regarding the site development plan and alternatives. Consult with the City and the State regarding the Wetland Mitigation Plan and design, if deemed necessary. (If the City chooses, the Engineer can prepare the mitigation plan and design under a separate proposal.) Assist the City in providing the USACE site specific requested information and/or Revised Site Development Plan, if necessary. RIGHT-OF-WAY DATA (Function Code 130) A. Right -of -Way Map. The Engineer shall prepare a ROW map and shall be responsible for QA/QC of any mapping products. The mapping products shall conform to the current TxDOT Houston District Standards and shall be checked using the current Houston District checklists. A ROW map shall include a title sheet, an index sheet, a survey control index sheet, a horizontal and vertical control data sheet, and sufficient plan sheets to cover the proposed project. The Engineer shall obtain abstract information, prepare an abstract map, establish the location of existing right of way, prepare final ROW map and prepare parcel plats and metes and bounds descriptions for up to 24 parcels. 1. ROW Mapping Tasks a. Research property ownership b. Catalog deeds provided by abstracting company c. Mail right of entry letters d. Prepare abstract map e. Recover and verify control (FC 150) f. Recover and tie right-of-way monuments g. Recover and tie front and back property corners h. Prepare right-of-way maps (up to 24 parcels) i. Monument existing right-of-way j. Monument proposed right-of-way (up to 24 parcels) 2. Submittals a. An Abstract Map of the current record title holders. b. A Preliminary Map showing the proposed schematic and existing right-of-way. c. A ROW map for the project limits under cover of Title Sheet, Index Sheet, Control Data Sheet, and Exhibits of the property descriptions and parcel plats. G:11120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 18 August 22, 2016 d. Appropriate monuments on the proposed ROW lines at intersecting property lines, and at all PCs, PTs, angle points, intersecting right-of-way lines of side streets, and at 1,500 foot stations. e. Appropriate monuments on the existing ROW lines in areas of no acquisition at all PCs, PTs, angle points, and 1,500 foot stations, and as directed by the City and TxDOT. f. A Surveyor's report outlining the approach, reasons or basis for the existing ROW determination, and conclusions made. 3. Definitions a. Abstract Map — A drawing to scale depicting proposed ROW lines, existing ROW lines, easement lines, and private property lines with relevant grantee names, recording data, and recording dates. b. Area Calculation Sheet — A computer generated print-out of the area and the perimeter bearings, distances, curve data, and coordinates of an individual parcel of land to be acquired. c. Access Denial Line — A line which indicates specific location where access to the roadway is denied. d. Property Descriptions — A written metes and bounds description delineating the area and the boundary and describing the location of an individual parcel of land unique to all other parcels of land. e. Owner — The most current title holder of record as determined by a study of the Real Property Records. f. Parcel Plat — An 8 1/2 inch by 11 inch drawing to scale depicting all the information shown on the ROW map regarding an individual parcel of land to be acquired. g. Parent Tract —'A unit or contiguous units of land under one ownership, comprising a single marketable tract of land consistent with the principle of highest and best use. A parent tract may be described by a single instrument or several instruments. A single parent tract cannot be severed by a public ROW, easement, or separate ownership that destroys unity of use. h. Parent Tract Inset — A small line drawing to an appropriate scale of the parent tract perimeter placed upon the ROW map in the proximity of the respective parcel. Parent tract insets are used in cases where the parent tract cannot be shown to the same scale as the ROW map. Since parent tract insets are used to identify the limits and location of parent tracts, they shall include public ROW, utility easements and fee strips, and identifiable water courses which bound the parent tract. i. Point of Beginning (P.O.B.) — A corner of the parcel of land to be acquired, located on the proposed right-of-way line, and being the beginning terminus of the first course of the property description. j. Point of Commencing (P.O.C.) — A monumented property corner which can be identified in the Real Property Records and is located outside the proposed right- of-way corridor. For title purposes, the point of commencing shall be a monumented back comer of the parent tract. In the event a monumented back comer of the parent tract cannot be recovered, the nearest identifiable monumented property corner located outside the proposed ROW corridor may be used. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 19 August 22, 2016 k. Preliminary ROW Layout — A drawing to scale depicting proposed ROW lines; existing ROW lines; proposed pavement; access denial lines; proposed centerline alignment; private property lines; easement lines; visible improvements; visible utilities; and the station and offset from the centerline alignment to each Point of Curvature (PC), Point of Tangency (PT), and angle point in the proposed right-of- way lines and to each PC, PT, and angle point in the existing ROW lines in areas of no proposed acquisition. 1. ROW Maps — A series of 22 inch by 34 inch drawings to scale depicting the results of relevant elements of records research, field work, analysis, computation, and map making required to determine title, delineate areas and boundaries, locate and describe utilities and improvements to the extent necessary to appraise the value, and negotiate the acquisition of individual parcels of private land for a proposed ROW project. B. Procedure 1. Abstract Map. The Engineer shall prepare an abstract map sufficient to determine the following information. a. Any and all interests of public record held in the land to be acquired. b. The total record holdings of an Owner contiguous to land to be acquired from that Owner. c. Any and all interests in land to be acquired held in common (shopping mall parking lots, subdivision reserves, etc.). d. Any and all improvements proposed by other agencies that may have a bearing on project development. e. All called monuments, bearings, and distances as per recorded information. 2. Right -of -Way Map. The Engineer shall field locate property corners, existing right-of-way markers, improvements, visible utilities, and verify and update the planimetric file, if provided. TxDOT has developed standard title sheets, index sheets, and plan sheets, copies of which the Engineer shall request and secure from the City and TxDOT. By mutual agreement between the Texas Board of Professional Land Surveying and the State, right- of-way maps need not be signed and sealed by a Registered Professional Land Surveyor. Plan sheets shall include, but not limited to, the following items of information. a. Proposed right-of-way lines shall be delineated with appropriate bearings, distances, and curve data. Curve data shall include the radius, delta angle, arc length, and long chord bearing and distance. b. Existing right-of-way lines shall be delineated with appropriate bearings, distances, and curve data to the extent necessary to describe the individual parcels of land to be acquired. Curve data shall include the radius, delta angle, arc length, and long chord bearing and distance. c. The proposed project baseline alignment shall be delineated with appropriate bearings, distances, and curve data. Curve data shall include the station of the curve Point of Intersection (PI), radius, delta angle, arc length, tangent length, long chord bearing and distance, and the N and E coordinates of the curve PI. All alignment PCs, PTs, and even 500 -foot stations shall be labeled as to station. GA1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August20l6.docx 20 August 22, 2016 d. Proposed paving lines combined with relevant existing paving lines shall be shown to the extent necessary to compile a complete picture of proposed traffic movements. Proposed paving on the final mylars submitted to the City and TxDOT shall be shaded with a dot pattern or highlighted by some other means acceptable to the City and TxDOT. e. Access denial lines shall be shown sufficiently to indicate areas where access is to be denied and where access is to be permitted. f. Private property lines shall be delineated with appropriate bearings, distances, and curve data to the extent necessary to describe the individual parcels of land to be acquired. Curve data shall include the radius, delta angle, arc length, and long chord bearing and distance. g. League lines and survey lines shall be shown and identified by name and abstract number. h. County lines and city limit lines shall be located and identified by name. i. A north arrow shall be shown on each sheet and located in the upper right corner of the sheet. j. Monumentation set or found shall be shown and described as to material and size. k. A station and offset shall be shown for each PC, PT, and angle point in the proposed right-of-way lines. Stations and offsets shall be with respect to the proposed centerline alignment. 1. Intersecting and adjoining public right-of-ways shall be shown and identified by name, right-of-way width, and recording data. m. Railroads shall be shown and identified by name, right-of-way width, and recording data. n. Utility corridors shall be identified as to easement or fee. o. Easements and fee strips shall be shown and identified by width, Owner, and recording data. P. Building lines or set -back lines shall be shown and identified. q. Visible improvements located within the proposed right-of-way corridor or within 50 feet of a proposed right-of-way line shall be shown and identified. r. Structures shall be identified as commercial or residential, by number of stories, and by type (brick, wood frame, etc.). s. Structures severed by a proposed right-of-way line shall be dimensioned to the extent necessary to completely delineate the severed parts. t. Parking areas, billboards, and other on -premise signs severed by a proposed right- of-way line shall be dimensioned to the extent necessary to delineate that portion of the parking area, billboard, or sign located within the proposed right-of-way corridor. u. In cases where structures are located outside the proposed right-of-way corridor and within 10 feet of a proposed right-of-way line, the shortest distance between the structure and the proposed right-of-way line shall be shown. v. If the structure is an element of the planimetric furnished to the Engineer by the City, the Engineer may snap to the structure to determine the shortest distance to the proposed right-of-way line. However, if the distance is less than 3 feet, it shall be field verified. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 2016\Attachment C August2016.docx 21 August 22, 2016 w. Visible utilities located within the proposed right-of-way corridor or within 50 feet of a proposed right-of-way line shall be shown and identified. x. The location of underground fuel storage tanks situated within the proposed right- of-way corridor or within 50 feet of a proposed right-of-way line shall be determined and shown. The visible location of vents and filler caps in conjunction with available design and as -built Drawings may be used to determine a most probable location in the event an actual location is indeterminable. y. Points of commencing and points of beginning shall be shown and labeled. Points of beginning shall be shown with their respective N and E surface coordinates. As an exception, a point of commencing will not be required in the case of a total taking without a remainder. z. Each parcel of land to be acquired shall be identified by a parcel number that shall appear in the ownership tabulation and on the right-of-way map in the proximity of the respective parcel. If the engineer is unfamiliar with the criteria used by the City to assign parcel numbers, the Engineer shall seek the assistance of the City at the time the abstract map is complete. aa. An ownership tabulation shall be shown that includes the parcel number, existing area of the parent tract, lot(s) and block(s) constituting the parent tract when applicable, Owner's name, type of conveyance, film code, County Clerk's file number, taking area, and remaining area of the parent tract located left and right of the centerline alignment. Types of conveyance, film code, and file numbers refer to conveyances into the City and shall be added to the right-of-way map by the City at a later date. Several blank lines shall be provided in the tabulation block to facilitate future map additions. bb. A parent tract inset shall be shown for each parent tract which cannot be shown to scale on the right-of-way map. The use of broken scale lines shall be avoided. When parent tract insets are used, the point of commencing with the appropriate bearing and distance to the point of beginning may be shown on the parent tract inset. cc. A note shall be included on the title sheet and each map sheet stating the source of bearings, coordinates, and datum used. dd. Appropriate notes shall be included on the title sheet and each map sheet stating the month(s) and year abstracting upon which the map is based, month(s) and year field surveys were conducted upon which the map is based, and month and year the map was completed by the Engineer. ee. The right-of-way CSJ number, if available, shall be shown on each right-of-way map sheet. 3. Exhibits. The Engineer shall prepare a property description and a parcel plat for each parcel or tract. a. Property Description. The Engineer shall prepare a property description for each parcel of land to be acquired. TxDOT has developed standard formats for property descriptions, copies of which the Engineer shall request and secure. All property descriptions shall be signed and sealed by a Registered Professional Land Surveyor. Property descriptions shall include a general description, but not limited to, the following items of information. G:11120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 22 August 22, 2016 1. State, County, and Survey within which the proposed parcel of land to be acquired is located. 2. A reference to unrecorded and recorded subdivisions by name, lot, block, and recording data to the extent applicable. 3. A reference by name to the grantor and grantee, date and recording data of the most current instrument(s) of conveyance describing the parent tract. It is the preference of the City to use execution dates in deed references as opposed to recording or filing dates. In any case, the property description shall make clear which date is being used. 4. The property description shall continue with a metes and bounds description which shall include the following. 5. A point of commencing. 6. A point of beginning with the appropriate N and E surface coordinates. 7. A series of courses, identified by number and proceeding in a clockwise direction, describing the perimeter of the parcel of land to be acquired and delineated with appropriate bearings, distances, and curve data. 8. Curve data shall include the radius, delta angle, arc length, and long chord bearing and distance. 9. Each course shall be identified either as a proposed right-of-way line and existing right-of-way line, or a property line of the parent tract. Each property line of the parent tract shall be described with an appropriate adjoiner call. 10. A description of all monumentation set or found shall include size and material. 11. A reference to the source of bearings, coordinates, and datum used. b. Parcel Plat. The Engineer shall prepare a parcel plat for each parcel of land to be acquired. TxDOT has developed standard formats for parcel plats, copies of which the Engineer shall request and secure. Parcel plats shall include each and every item of information shown on the right-of-way map that concerns the individual parcel. All parcel plats shall be signed and sealed by a Registered Professional Land Surveyor. C. Adherence to Standards. For purposes of clarity, consistency, and ease of understanding, the City, as an acquiring agency of private property for public use, has adopted standards and formats for right-of-way mapping that have proven to facilitate the processes of negotiation, appraisal, relocation assistance, and condemnation. The Engineer shall adhere to these standards and formats to every extent possible to ensure that the needs of the City are met. D. General Specifications. The Engineer shall apply the following general Specifications for right-of-way mapping. 1. Completed right-of-way maps shall be submitted to the City and the State on single or double matte mylar, 22 inches by 34 inches in size with a 21 inch by 32 inch printed border positioned %s inch from the top, bottom, and right edge of the sheet. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 23 August 22, 2016 2. Parcel plats shall be submitted to the City and the State on 8 1/2 inch by 11 inch bond paper with respective borders of 7 1/2 inches by 10 inches, positioned %z inch from the top, bottom, and right edge of the sheet. Match lines shall be used where more than one sheet is required. 3. Right-of-way maps shall be drawn to a scale of 1 inch = 50 feet. An appropriate scale other than 1 inch = 50 feet may be used on some proposed right-of-way projects upon prior approval by the City. 4. Since right-of-way maps are reduced in size by one-half for archiving purposes, the smallest size lettering acceptable on a right-of-way map shall be 1/10 of one inch (Leroy #100). A right-of-way map containing any lettering smaller than 1/10 of one inch will not be accepted by the City. 5. Parcel plats shall be drawn to a preferred scale of 1 inch = 50 feet. An appropriate scale other than 1 inch = 50 feet may be used on some proposed right-of-way projects upon prior approval by the City. In the case of a very large parcel that would be difficult to show with clarity on a single 8 1/2 inch by 11 inch sheet, the Engineer shall use multiple 8 1/2 inch by 11 inch sheets with matching lines. 6. The smallest size lettering acceptable on a parcel plat shall be 0.06 of an inch (Leroy #100). 7. Property descriptions shall be submitted on 8 1/2 inch by 11 inch bond paper. 8. The City has encountered a number of mylar products considered unacceptable. The Engineer shall confer with the City regarding mylar products he intends to use that have not been previously used on City projects. 9. Zip -A -Tone or other similar stick -on products shall not be used on right-of-way maps or parcel plats. E. General Requirements. The Engineer shall apply the following general requirements. 1. Copies of instruments of record submitted to the City shall be indexed by parcel number. 2. Coordinates appearing on right-of-way maps, on parcel plats, and in property descriptions shall be surface coordinates based on the Texas State Plane Coordinate System. The combined adjustment factors (sea level factor x scale factor) developed by the State for its use are as follows: a. In Harris, Galveston, Fort Bend, Brazoria, and Waller Counties (South Central Zone), grid coordinates are multiplied by a combined adjustment 1.00013 to obtain surface coordinates. b. In Montgomery County (Central Zone), grid coordinates are multiplied by a combined adjustment factor of 1.00003 to obtain surface coordinates. 3. Line and curve tables may be used when necessary. 4. The number of centerline alignment stations to be shown on a single plan sheet shall be restricted to the extent necessary to allow approximately 4 inches between match lines and sheet borders for future details and notes. 5. A minimum 4 inch by 4 inch space shall be reserved at the bottom right corner of each map sheet for future revision notes. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 24 August 22, 2016 F. Acquisitions The Engineer shall perform the following tasks concerning acquisitions: 1. Project Administration a. Maintain current status reports of all parcel and project activities in real time and provide online access to ROW management workspace. Work with the City in request for alternative reports requested. Keep all milestone related documents available on workspace. b. Participate in project review meetings as determined by the City. c. Provide copies of all incoming and outgoing correspondence as generated if requested. d. Maintain copies of all correspondence and contacts with property owners. 2. Title Services a. Review preliminary title commitment or preliminary title search from the Title Company that will be providing title insurance. b. Secure title commitments updates in accord with insurance rules and requirements for parcel payment submissions. c. Secure title insurance for all parcels acquired, insuring acceptable title in the name of the City. Written approval by the City required for any exception. d. The Engineer shall provide closing services in conjunction with Title Company. 3. Initial Appraisal a. Appraiser must be approved by the City. b. Secure written permission from the Owner to enter the property from which land is to be acquired. If the ROW Provider, after diligent effort, is unable to secure the necessary letter of permission from the property Owner, a waiver must be obtained, in writing from the City. Maintain permission letters with appraisal reports. c. Prepare and conduct personal pre -appraisal contact with interest Owner(s) for each parcel. d. Contact property Owners or their designated representative to offer opportunity to accompany the Appraiser on the Appraiser's inspection of subject property. Maintain record of contact in file. e. Prepare complete appraisal report for each parcel to be acquired utilizing a format approved by the City. These reports shall conform to the City and State's policies and procedures along with the Uniform Standards of Professional Appraisal Practices. f. As necessary, prepare written notification to the City of any environmental concerns associated with the ROW to be acquired, which could require environmental re -mediation. g. All completed appraisals will be administratively reviewed and approved by the City. h. As necessary, the Appraiser shall appear and or testify as an Expert Witness in eminent domain proceedings and be available for pre -hearing or pre-trial meetings as directed by the City. The cost of the Appraiser appearing as an expert witness for testimony at special commissioners hearing will be negotiated between the Appraiser and the City. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 25 August 22, 2016 4. Independent Third Party Appraisal Review a. Independent Appraiser must be approved by the City. b. All completed appraisal reviews will be administratively reviewed and approved by the City. 5. Negotiation Services a. Analyze appraisal reports and confirm approved value prior to making offer for each parcel. b. Analyze preliminary title report to determine potential title problems, propose methods to cure title deficiencies. c. Prepare the initial offer letter and any other documents required or requested by the City in a form acceptable to the City. d. Contact each property Owner or Owner's designated representative, to present the written offer in person where practical, and deliver appraisal report. Maintain follow-up contacts and secure the necessary instruments upon acceptance of the offer for the closing. e. Provide a copy of the appraisal report for the subject property exclusively to the property Owner or authorized representative at the time of the offer. Maintain original signed Receipt of Appraisal. f. Respond to property Owner inquiries verbally and/or in writing within two business days. g. Prepare a separate negotiator contact report for each parcel per contact. h. Maintain parcel files of original documentation related to the purchase of the real property or property interests. i. Present counteroffers in a form as directed by the City. Transmit any written counter offer from property Owners including supporting documentation, and Engineer's recommendation with regard to the counteroffer. j. Prepare final offer letter as necessary. k. Appear and provide Expert Witness testimony when requested. 6. Relocation Services - Personal Property, Residential, and Business (One Parcel) a. Notify all property Owners and potential displacees of eligibility for relocation assistance and provide them with a Relocation Assistance Brochure at time of initial contact. If possible, advise displacee of preliminary relocation benefits at this time. b. Contract and provide relocation assistance to property Owners and tenants affected by ROW acquisition. c. For residential relocation, locate, evaluate, and maintain files on comparable available housing. d. Calculate replacement housing supplement benefits. e. Compute and submit request for relocation housing/rental supplement to the City with supporting documentation attached. f. Provide 90 -day notice to vacate simultaneous with the delivery of relocation benefits package. g. Sixty days later if displacees have not vacated and if the parcel has been acquired, issue a 30 day letter. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 26 August 22, 2016 h. Notify the City immediately if displacee does not move after 30 -day notice expires. i. Perform a decent, safe, and sanitary inspection of the replacement housing in accordance with the City. j. Prepare moving plan with appropriate photos and sketches along with inventory of personal property to be moved for non-residential moves. k. Request moving estimates from moving companies as needed. 1. Coordinate moves with displaced homeowners, business owners, and tenants and with moving companies in accordance with the City procedures. m. Maintain relocation contact logs. n. Attend closings on replacement property if requested by any party involved, and assure supplemental payment is properly distributed. o. Process and compute increased interest payments as required. P. Relocation agent shall be available for any appeals or hearings. q. Prepare all relocation payment claim submissions for all displacees on parcel. r. Deliver payments in accordance with the City guidelines. 7. Condemnation Support - Pre -Hearing Support a. Upon receipt of a copy of the final offer, request an updated title commitment for Eminent Domain from the Title Company. b. Prepare condemnation package as directed by the City and transmittal of said package to the City or its designee. c. Upon notification from the City request the update of appraisal. d. Upon receipt of condemnation packet documents prepared by the City attorneys, the Engineer shall file the original petition with the County Court at Law or other appropriate Court for a cause number to be assigned. e. File the Lis Pendens including the cause number with the County Clerk's Office. f. Upon assignment of a court, file the Order Appointing Commissioners with the judge retaining a copy of the Order for the files. g. Following appointment of Commissioners by the judge, secure the following documents: Oath of Commissioners signed by the Commissioners, Order Setting Hearing, two copies of the Notice of Hearing signed by the Commissioners. h. File all originals with the court and send copies marked "copy" to the City attorneys. i. Send a copy of the petition to the Title Company for review and concurrence that all appropriate parties were joined and that no changes in title have occurred. j. Set the Commissioners Hearing after the updated appraisal has been submitted, if there is no change in value. If there is an increase in value, make a revised final offer and submit a copy of the revised fmal offer letter. k. Reserve a room for the hearing. 1. Coordinate the hearing date with the City attorneys, Appraiser, the City Representative, three Commissioners, and a court reporter. m. Coordinate a pre -hearing conference. n. After the hearing is set, serve Notices of Hearing to the indicated parties at least 11 days prior to the Commissioner's hearing. If it is necessary to join the Federal Government, be advised that they have an additional 60 days to prepare for the Hearing. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 2016\Attachment C August2016.docx 27 August 22, 2016 o. Once the notices have been served, file the original notices with the court and send copies stamped "copy" to the City attorneys. p. Send a reminder letter to the City attorneys, appraiser, three commissioners, court reporter, and the City concerning Hearing dates. 8. Condemnation Support - Post Hearing Support a. Obtain the signatures of Commissioners on the Award of Commissioners and file with the court for the judge's signatures on the day or day following the Hearing. b. Obtain and distribute to the City attorneys certified copies of the award. c. File payment of the award in the registry of the court. File a Notice of Deposit with the court and send certified copies to each defendant notifying them of the date of the deposit. The Date of Deposit is the Date of Take. d. Take photograph of the interest to be acquired on the day of deposit. e. Send written notices of the date of deposit to all interested parties. f. Appear as Expert Witness as requested. Condemnation Support (Reference: Paragraph 7.b. through 8.f.) is included in this project only if requested by the City. G. Utility Adjustments. The Engineer shall coordinate with the City and the State to determine the location of all existing and proposed utilities and attend meetings with the various utility companies to discuss potential conflicts. The Engineer shall implement the TxDOT Houston District's Utility Cooperative Management Process covering milestone meetings, minutes, invitations to utility companies to attend milestone meetings, and correspondence. H. Access Management.The Engineer shall coordinate and evaluate access management within the project limits in accordance with the latest TxDOT Access Management Manual or as directed by the City. FIELD SURVEYING AND PHOTOGRAMMETRY (Function Code 150) A. Field Surveying. The Engineer shall verify the benchmark coordinates and establish the horizontal and vertical control for the project. The Engineer shall provide supplemental field surveying services necessary to verify the Digital Terrain Model (DTM), produce topographic maps, establish the project baseline on the ground, locate and tie existing utilities to the project baseline, to tie the soil boring locations, and update topography. Coordinate geometry shall be based on and tied into State plane surface coordinate system. The Engineer shall prepare the following baseline and GPS surveys. 1. Determine Project Baseline. The project base line must be coincidental with, or parallel to, the stationed "Design Center Line." Base line control points shall be established using 15M(ASTM) (5/8 inch) iron rods, 36 inches long, at P.C.' s, P.I.'s and P.T.'s of horizontal curves and at 1000 feet maximum intervals on tangents. Baseline control points shall be offset with set iron rods on both sides near the existing ROW lines at a measured distance. If available, coordinate to field tie to the Project baseline set by adjacent Engineers for consistency and accuracy. G:\I 120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 28 August 22, 2016 2. Horizontal and Vertical GPS Surveys. The coordinate location and/or elevation of center panel points based on GPS surveys conducted by the Surveyor shall meet standards of accuracy as set forth below. Reference may be made to standards of accuracy for First Authorization surveys as described in the Federal Geodetic Control Committee publication entitled Geometric Geodetic Accuracy Standards and Specifications for Using GPS Relative Positioning Techniques, reprinted with corrections August 1, 1989. The accuracy standard at the 95 percent confidence level for First Authorization Surveys z 2 may be calculated using the formula s = e + (0.1 pd) where, s = maximum allowable error in centimeters d = distance in kilometers between any two stations p = the minimum geometric relative position accuracy standard in parts per million (10 ppm) e = base error in centimeters (1.0 cm.) B. Datum. All coordinates shall be based on the North American datum (NAD) 83 (1993 Adjustment). All elevations shall be based on the North American vertical datum (NAVD) of 1988. All traverses conducted by the Surveyor shall be tied to the National Geodetic Survey system, either directly or indirectly. The Surveyor shall make sufficient measurements to existing National Geodetic Survey monuments to assess the angular, horizontal and vertical closure of each traverse to the extent applicable. The Surveyor shall make sufficient measurements to monuments established by the State to assess the angular, horizontal and vertical closure of each traverse to the extent applicable. All monuments established by the State for purposes of aerial photography control are based on the National Geodetic Survey system. The Surveyor shall locate previously set benchmarks established by State (State Datum); establish benchmark circuit (run levels) throughout the Project; establish additional benchmarks at intervals not to exceed 1,000 feet for the limits of the Project; and tie benchmarks (station/offset) to Project baseline. Benchmarks shall be 20M (ASTM) (3/4 -inch) diameter, 48 inches long, located near the existing ROW line at a measured distance. All benchmark circuits shall be tied to the State's elevation datum. The surveyor shall perform the benchmark circuits in accordance with good surveying practices. The Surveyor shall verify the closure and submit adjustments to State for approval prior to beginning the field surveys. The Surveyor shall provide 8 1/2" x 11" location sketches of horizontal and vertical benchmarks. The Surveyor shall provide 11' x 17" overall sketch showing bearings and distances between control monuments (benchmarks) and tied benchmarks (i.e. HCFCD, TSARP, FEMA, GPS points, etc.) These sketches shall be signed, sealed and dated by a Registered Professional Land Surveyor (RPLS). G:\1120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 2016\Attachment C August2016.docx 29 August 22, 2016 C. Horizontal Ground Control. The coordinate location of the traverse points shall be based on traverses conducted by the Surveyor meeting standards of accuracy as set forth below. Reference may be made to standards of accuracy for Second Order, Class II, horizontal control traverses as described in the latest edition Federal Geodetic Control Committee publication entitled Standards and Specifications for Geodetic Control Networks. 1. Azimuth closure shall not exceed 4.5 seconds times the square root of the number of traverse segments. 2. Position closure after azimuth adjustment shall not exceed 1 in 20,000. 3. In cases where a traverse approaches but does not entirely meet these standards of accuracy and the Surveyor has assured itself that gross errors, mistakes, and blunders have been eliminated, the Surveyor shall submit the traverse data to the City and the State for further review. The City and the State will make a determination as to the acceptability of the traverse as an exception to the standard and notify the Surveyor accordingly. D. Vertical Ground Control. Elevations established on the benchmarks shall be conducted by the Surveyor meeting standards of accuracy as set forth below. Reference may be made to standards of accuracy for third order vertical control traverses as described in the latest edition of the Federal Geodetic Control Committee publication entitled Standards and Specifications for Geodetic Control Networks. 1. Vertical closure shall not exceed 0.05 feet times the square root of the distance in miles. 2. In case where a traverse approaches but does not entirely meet these standards of accuracy and the Surveyor has assured itself that errors have been eliminated, the Surveyor shall submit the traverse data to the City and the State for review. The City and the State will make a determination as to the acceptability of the traverse as an exception to the standard, and the City will notify the Surveyor accordingly. 3. Document field work and submit field data to the City and the State. E. Survey Control Index Sheets and Horizontal and Vertical Control Sheets. The Surveyor shall prepare a Survey Control Index Sheet and a Horizontal and Vertical Control Sheet, signed, sealed, and dated by the professional engineer in direct responsible charge of the surveying and the responsible Registered Professional Land Surveyor (RPLS) for insertion into the plan set. The Survey Control Index Sheet shows an overall view of the project control and the relationship or primary monumentation and control used in the preparation of the project; whereas, the Horizontal and Vertical Control sheet identifies the primary survey control and the survey control monumentation used in the preparation of the project. Both the Survey Control Index Sheet and the Horizontal and Vertical Control Sheet should be used in conjunction with each other. The following information should be shown on the Survey Control Index Sheet. 1. Overall view of the project and primary control monuments set for control of the project 2. Identification of the control points 3. Baseline and/or centerline 4. Graphic (Bar) Scale 5. North Arrow G:\1120 \0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016 Attachment C August2016.docx 30 August 22, 2016 6. Placement of note "The survey control information has been accepted and incorporated into this PS&E" signed, sealed, and dated by a Texas Professional Engineer 7. RPLS signature, seal, and date The following information should be shown on the Horizontal and Vertical Control Sheet. 1. Location for each control point showing baseline and/or centerline alignment and North arrow 2. Station and offset (with respect to the baseline or centerline alignments) of each identified control point 3. Basis of Datum for horizontal control (base control monument/benchmark name/number and datum) 4. Basis of Datum for the vertical control (base control monument, benchmark name, number, and datum) 5. Date of current adjustment of the datum 6. Monumentation set for Control (Description, District name/number, and Location ties) 7. Surface Adjustment Factor and unit of measurement 8. Coordinates (SPC Zone and surface or grid) 9. Relevant metadata 10. Graphic (Bar) Scale 11. Placement of note "The survey control information has been accepted and incorporated into this PS&E" signed, sealed, and dated by a Texas Professional Engineer 12. RPLS signature, seal, and date 13. City title block containing District Name, County, Highway No., and CSJ The Surveyor shall include the following information. 1. Profile and cross section intersecting streets and driveways (to 50 feet outside ROW for driveways, and 200 feet for intersecting streets and 500 feet for intersecting streets greater than two lanes wide) for tie into project. 2. Cross section drainage channels for a distance of 200 feet each way outside the ROW lines. Cross sections shall not exceed 100 feet intervals and shall be taken at right angles to the channels. The width of the cross sections shall cover the top of the channel over bank extending at least 50 feet beyond. Cross section data shall include flow line of the channel. 3. Secure right -of -entry (short of litigation), as needed for the project and the Engineer shall not commit acts which shall result in damages to private property and the Engineer shall make every effort to comply with the wishes and address the concerns of private property owners. 4. Tie to existing underground and overhead utilities (location, elevation, size and direction). 5. ROW staking for additional field topography related to design work. 6. Determine any changes in topography from outdated maps due to development, erosion, etc. 7. Determine type of existing material, existing pavements, etc. 8. Obtain profiles of existing drainage facilities. 9. Obtain measurement of hydraulic opening under existing bridges. G:\112010048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 31 August 22, 2016 10. Obtain top of manhole and flowline elevations, type and size, etc. of manholes, inlets, and valves of utilities. 11. Provide temporary signs, traffic control, flags, safety equipment, etc. and obtain necessary permits. 12. Obtain ties to existing bridges or culverts that may conflict with new construction. 13. Obtain line (PGL) and the edges of slab at bent location. 14. Tie down soil boring locations by station, offset and surface elevation. 15. Perform datum ties as required (HCFCD, COH, FEMA, etc.). If required, establish an elevation base on the State's datum to other public entities published benchmarks. 16. The Engineer's Surveyor using wetlands delineation information provided by the State shall stake and fence the areas containing wetlands. The Surveyor is to provide information back to the Engineer in an electronic file to be incorporated onto the P&P sheets. This staking and fencing at the wetland areas shall be handled under separate agreement. 17. The Surveyor shall control traffic in and near surveying operations adequately to comply with the latest edition of the Texas Manual on Uniform Traffic Control Devices. In the event field personnel must divert traffic or close traveled lanes, a Traffic Control Plan shall be prepared by the Engineer's surveyor and approved by the State prior to commencement of field work. A copy of the approved plans shall be in the possession of field personnel on the job site at all times and shall be made available to State personnel upon request. 18. All standards, procedures and equipment used by the Surveyor shall be such that the results of survey shall be in accordance with Board Rule 663.15, as promulgated by the Texas Board of Professional Land Surveyors. 19. If at any time during the contract period, the Surveyor encounters unforeseen circumstances which may materially affect the scope, complexity or character of the work authorized by the State, the Surveyor shall notify the State in writing immediately with a complete description of the circumstances encountered. F. Digital Planimetric Mapping (DGN) and Digital Terrain Modeling (DTM). 1. The Surveyor shall prepare DGN files covering the specific work location meeting the City's and TxDOT's standards and specifications. 2. The Surveyor shall prepare DTM files covering the specific work location meeting the City's and TxDOT's standards and specifications. 3. The Surveyor shall provide DGN and DTM files on a medium and in a format acceptable to the City. 4. The State's Photogrammetry Mapping Legend as supplemented by the Surveyor G. Surveying. All surveys shall meet or exceed the standards set in the Professional Land Surveying Practices Act, the General Rules of Procedures and Practices promulgated by the Texas Board of Professional Land Surveying (TBPLS), and the TxDOT Survey Manual, latest edition, and shall be accomplished in an organized and professional manner, subject to the approval of the City and the State. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 2016\Attachment C August2016.docx 32 August 22, 2016 The Surveyor shall use the State's ROW Vol. 1 - Procedures Preliminary to Release, (online at: http://onlinemanuals.txdot.gov/txdotmanuals/ppr/index.htm) and the TxDOT Survey Manual as the basis for the format and preparation of all right -of- way documents produced, including ROW maps, property descriptions (including parcel plats), and other ROW work products, unless otherwise specified by the City. The Surveyor shall use the North American Datum of 1983 (NAD83), Texas Coordinate System of 1983 (State Plane Coordinates), applicable to the zone or zones in which the work is performed, with values in U.S. Survey Feet, as the basis for all horizontal coordinates derived, unless otherwise directed by the City. The Surveyor shall use the datum adjustment currently in use by the City and the State unless otherwise specified. Project or surface coordinates shall be calculated by applying a Combined Adjustment Factor (CAF) to State Plane Coordinate values. The City may direct the Surveyor to use a specific CAF for a project to: a) match existing or ongoing projects, b) conform to a county -wide surface adjustment factor, or c) be calculated specifically for the project area. Elevations shall be based on the North American Vertical Datum 88 (NAVD88), unless otherwise specified by the City. All Global Positioning System (GPS) work, whether primary control surveys or other, shall meet or exceed the current TxDOT Survey Manual to the order of accuracy specified in the categories listed below or in a work authorization. If the order of accuracy is not specified in this Contract or in a work authorization, the work shall meet or exceed the order of accuracy specified in the publications listed in this paragraph. All conventional horizontal and vertical control surveys must meet or exceed the TxDOT Survey Manual and the Texas Society of Professional Surveyors (TSPS) Manual of Practice for Land Surveying in the State of Texas, latest edition, to the order of accuracy specified, and in the categories listed below or in a work authorization. If the order of accuracy is not specified in this Contract or in a work authorization, the work shall meet or exceed the order of accuracy specified in the publications listed in this paragraph. In order to ensure accuracy and accountability of the services provided under this Contract, the City may require the Surveyor to certify work performed under this Contract as true and correct according to FGCS standards, the TxDOT Survey Manual or the TSPS Manual of Practice for Land Surveying in the State of Texas, as may be applicable. The Surveyor shall provide temporary signing and traffic control in and around survey operations; the signing and traffic control shall comply with provisions of the Texas Manual of Uniform Traffic Control Devices (TMUTCD). All signs, flags and safety equipment shall be provided by the Surveyor. The Surveyor shall notify the City at least five working days in advance of any lane closures. The Surveyor shall provide all personnel, equipment, and materials necessary for the performance of the activities required by this agreement or by any work authorization. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 20161Attachment C August2016.docx 33 August 22, 2016 The Surveyor shall provide Survey Data (original and processed) to the City on a compact disk or other approved medium. The Survey Data must be fully compatible with the City' s computer system and with programs in use by the City at the time of the submission, without further modification or conversion. The current program formats used by the City are Microsoft Office Word for word processing, MicroStation V8i, GEOPAK Survey for graphics applications, and ArcGIS for its Geo- Database platform. Data collection programs shall be compatible with the current import formats allowed by GEOPAK Survey and be attributed with current Feature Codes. These programs may be replaced at the discretion of the City. Variations from these software applications or other requirements listed above shall only be allowed if requested in writing by the Surveyor and approved by the City. The Surveyor shall perform Quality Control/Quality Assurance on all procedures, field surveys, data, and products prior to delivery to the City. The City may also require the Surveyor to review the survey work performed by other surveyors. If, at any time, during the course of reviewing a submittal of any item, it becomes apparent to the City that the submittal contains errors, omissions, and inconsistencies, the City may cease its review and return the submittal to the Surveyor immediately for appropriate action by the Surveyor. A submittal returned to the Surveyor for this reason is not a submittal for purposes of the submission schedule. The Standards for services that are not boundary -related, but that relate to surveying for engineering projects may be determined by the construction specifications, design specifications, or as specified by the City. ROADWAY DESIGN CONTROLS (Function Code 160) A. Preliminary Geometric Project Layout. The Engineer shall develop three alternative preliminary geometric project layouts (Layout) for the full length of the project to be reviewed and approved by the City and TxDOT prior to the Engineer proceeding with the 30 percent milestone submittal package. These alternative layout along with a No -Build alternative are required for the EA. The Layout shall consist of a planimetric file of existing features and the proposed improvements within the existing and any proposed ROW. The Layout shall include the following features. 1. Existing/proposed ROW 2. Existing/proposed horizontal and vertical alignment and profile grade line 3. Cross culverts 4. Lane widths 5. Cross slopes 6. Ditch slopes 7. Pavement structure 8. Clear zone 9. Dedicated right turn lanes 10. Corner clips G:11120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 2016\Attachment C August2016.docx 34 August 22, 2016 11. Retaining walls (if applicable) 12. Guard rail (if applicable) 13. Water surface elevations for various rainfall frequencies, etc. Existing major subsurface and surface utilities shall be shown. The proposed alignment shall avoid as much as possible the relocation of existing utilities. The Engineer shall consider ADA requirements when developing the layout. The Layout shall be prepared in accordance with the City's and the State's design criteria. The Engineer shall provide horizontal and vertical alignment of the project layout for main lanes and cross streets. Minor alignment alternatives shall be considered to provide for an optimal design. The project layout must be coordinated with TxDOT and adjacent Engineers, if any. The Engineer shall also provide proposed and existing typical sections with the profile grade line (PGL). B. Roadway Design. The Engineer shall provide roadway plan and profile drawings using CADD standards as required by the City and the State. The Drawings shall consist of a planimetric file of existing features and files of the proposed improvements. The roadway base map shall contain line work that depicts existing surface features obtained from the Layout Drawing. Existing major subsurface and surface utilities shall be shown. Existing and proposed right-of- way lines shall be shown. Plan and Profile to be shown on separate or same sheets (this depends upon width of pavement) for the roadway. The plan view shall contain the following design elements. 1. Calculated roadway centerlines for main lanes and cross streets. Horizontal control points shall be shown. The alignments shall be calculated using GEOPAK. 2. Pavement edges for all improvements (main lanes, cross streets, and driveways). 3. Lane and pavement width dimensions. 4. Proposed structure locations, lengths, and widths. 5. Direction of traffic flow on all roadways. Lane lines and/or arrows indicating the number of lanes shall also be shown. 6. Drawing scale shall be 1 inch = 100 feet 7. Control of access line and ROW lines and easements. 8. Begin/end superelevation transitions and cross slope changes. 9. Limits of rip rap, block sod, and seeding. 10. Existing utilities and structures. 11. Benchmark information. 12. Radii call outs, curb location, CTB, guard fence, crash safety items, and ADA compliance items. The profile view shall contain the following design elements. 1. Calculated profile grade for proposed northbound and southbound main lanes and cross streets. Vertical curve data, including "K" values shall be shown. 2. Existing and proposed profiles along the proposed PGL of the main lanes. 3. Water surface elevations at major stream crossing for 10-, 25-, 50-, and 100- year storms. 4. Drawing vertical scale to be linch =10 feet. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 20161Attachment C August2016.docx 35 August 22, 2016 C. Typical Sections. Typical sections shall be required for all proposed and existing roadways and structures. Typical sections shall include width of travel lanes, shoulders, outer separations, border widths, curb offsets, managed lanes, and ROW. The typical section shall also include PGL, centerline, pavement design, longitudinal joints, side slopes, sodding/seeding limits, concrete traffic barriers and sidewalks, if required, station limits, common proposed/existing structures including retaining walls, existing pavement removal, riprap, limits of embankment, and excavation. D. Main Lane Design. The Engineer shall provide the design of a four lane divided roadway section. The design shall be consistent with the approved Layout and the current City and State criteria. E. Cross Streets. The Engineer shall provide an intersection layout detailing the pavement design and drainage design at the intersection of each cross street. The layout shall include the curb returns, geometrics, transition length, stationing, pavement, and drainage details. The Engineer shall design for full pavement width to the ROW and provide a transition to the existing roadway. F. Cut and Fill Quantities. The Engineer shall develop an earthwork analysis to determine cut and fill quantities and provide final design cross sections at 100 -foot intervals. Cross sections shall be delivered in standard GEOPAK format on roll plots and electronic files. The Engineer shall provide all criteria and input files used to generate the design cross sections. Cross sections and quantities shall consider existing pavement removals. Annotation shall include at a minimum existing/proposed ROW, side slopes (front & back), and profiles. Two sets of drawings shall be submitted by the Engineer at the 30 percent, 60 percent, 90 percent and final submittals, respectively. G. Plan Preparation. The Engineer shall prepare roadway plans, profiles, and typical sections for the proposed improvements. Prior to the 30 percent submittal, the Engineer shall schedule a workshop to review profiles and cross-sections with the City and the State. The profile and cross sections shall depict the 2, 5, 10, 25, 50, 100 and 500 year (if available) water surface elevations. The Drawings shall provide an overall view of the roadway/existing ground elevations with respect to the various storm design frequencies for the length of the project. This will enable the City and the State to determine the most feasible proposed roadway profile. The City and the State will approve the profiles and cross sections before continuing with the subsequent submittals. This scope of services and the corresponding cost proposal are based on the Engineer preparing plans for the roadway and cross streets at intersections. The roadway plans shall consist of the types and be organized in the sequence as described in "Stand Alone Manual Notice Number 00-1". H. Wetlands Information. The wetland areas, if identified, are to be staked, fenced, and the delineation surveyed by the Engineer. The survey data shall be electronically transferred to the Plan and Profile sheets and the volumes calculated for the delineated areas. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 36 August 22, 2016 I. Pavement Design. The Engineer shall incorporate the pavement design developed by the State for this project. Engineer shall assume a design of 10 inches of jointed reinforced concrete and 6 inches of lime treated subgrade for preliminary planning and estimating purposes. J. Pedestrian and Bicycle. The Engineer shall coordinate with the City and the State to incorporate pedestrian and bicycle facilities as required or shown on the project's Layout. All pedestrian/bicycle facilities must be designed in accordance with the latest ADA, the Texas Accessibility Standards (TAS), and the AASHTO Guide for the Development of Bicycle Facilities. DRAINAGE DESIGN (Function Code 161) A. Drainage Evaluation Study Preliminary Phase (Phase 1) 1. Data Collection Collect and analyze all available data for the area. 2. Project Site Visits Visit site and take photographs to have a better understanding of the area. 3. Preliminary Roadway Profile Analysis The profile Drawing shall provide an overall view of the roadway/existing ground elevations with respect to the various storm design frequencies for the length of the project. This will enable the City and TxDOT to determine the most feasible proposed roadway profile. These profiles must be submitted to the City and the State and approved before continuing with the preparation of the drainage and mitigation analysis. a. Identify the existing drainage outfalls. b. Identify the names of existing creeks, bayous, and ditches within the project limits. c. Determine the WSEL from FIS, other studies, or existing plans. B. Drainage Evaluation Study Analysis (Phase 2). The Engineer shall evaluate the existing conditions and develop a mitigation plan for the proposed conditions using the Argovitz Pond. Should the Argovitz Pond be short of capacity to fully mitigate for the proposed improvements to Smith Ranch Road, an alternative consisting of in-line detention within the Storm Sewer and storage within the ROW shall be evaluated once authorization from the City of Pearland and TxDOT has been received. If additional mitigation volume is needed after utilizing both the Argovitz Pond and in-line detention, a new offsite detention pond will be designed, and a change order will be executed with approval from both the City and the State. The Engineer shall prepare a cost for detention and conveyance. The Engineer shall also prepare a comprehensive drainage report to submit to all required agencies, including the State, the City, and BDD4. 1. Existing conditions a. Determine existing drainage areas (use the Othon report for areas west of SH 288) b. Input rainfall data c. Develop Hydrographs using Small Watershed Method and criteria based on DCC d. Input existing system geometry to SWMM G:11120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 37 August 22, 2016 e. Develop a SWMM model for existing conditions and set up target flows and water surface elevations. f. Run and validate SWMM models for existing conditions for all frequencies according to the DCC g. Analyze receiving streams 2. Proposed Conditions a. Develop Hydrographs using Small Watershed Method b. Determine solution with Argovitz Pond c. d. Determine and validate impact to receiving streams e. Mitigate impacts 3. Cost Comparison Analysis, Permitting, and Schedule Comparisons a. Cost Comparison b. Permitting 4. Drainage Impact Study Report. A Drainage Impact Study shall be developed to summarize the findings and discuss the conveyance and detention options. Input from all involved agencies will be required to select the desired alternative. 5. To Be Completed Only if Necessary and Approved by the City of Pearland and TxDOT a. Determine solution with oversized storm sewer and on-site detention (median) if available 6. Deliverables: a. Report Text b. Tables c. Exhibits d. Appendices C. Project Coordination. Project Coordination shall include City meetings, internal meetings, QA/QC Process, and submittals to review agencies. The Engineer shall incorporate applicable review comments. The Engineer shall prepare an electronic submittal of all project data at each milestone. The Engineer shall address all comments from the review agencies. D. Scour Analysis. (Not Applicable) E. Culvert and Storm Drain Design. The Engineer shall develop design details that minimize the interference with the passage of traffic or incur damage to the highway and local property. The Engineer shall provide layouts, drainage area maps, and design of all drainage components. The Engineer shall design all conventional storm drainage and cross drainage in conformance with the latest edition of Hydraulic Manual, TxDOT Houston District criteria, and any specific guidance provided by the City. Storm drain design shall be performed using WinStorm or GEOPAK Drainage. Cross drainage design shall be performed using THYSYS, THYSYS CULVERT, HEC 2 or HEC RAS. When oversized storm drains are used for detention, G:\I 120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 20161Attachment C August2016.docx 38 August 22, 2016 the Engineer shall evaluate the hydraulic grade line throughout the whole system, within project limits, for the design frequency as well as any detention ponds outside of the ROW. The Engineer shall coordinate with the City and the State any proposed changes to the detention systems. The City and the State will assess the effects of such changes on the comprehensive drainage studies. The Engineer shall coordinate with the City and the State to check that all proposed drainage systems accommodate the proposed construction phasing plan. The Engineer shall perform the following: 1. Identify areas requiring trench protection, excavation, shoring, and de -watering. 2. Prepare drainage area maps. 3. If applicable, prepare plan/profile sheets for storm drain systems and outfall ditches. 4. Select standard details from the City's and/or TxDOT's standards for items such as inlets, manholes, junction boxes, and end treatment. 5. Prepare details for non-standard inlets, manholes, and junction boxes. 6. Prepare drainage details for outlet protection, outlet structures, and utility accommodation structures. 7. Identify pipe strength requirements. 8. Prepare drainage facility quantity summaries. 9. Identify potential utility conflicts and design around them, wherever possible. 10. Take into consideration pedestrian facilities, utility impacts, driveway grades, retaining wall, and concrete traffic barrier drainage impacts. 11. Identify existing ground elevation profiles at the ROW lines on storm sewer plan and profile sheets. 12. Locate soil borings every 500 feet along the storm sewer alignment. F. Storm Water Pollution Prevention Plans (SWPPP). The Engineer shall develop SW3P, on separate sheets from (but in conformance with) the TCP, to minimize potential impact to receiving waterways. The SWPPP shall include text describing the plan, quantities, type, phase, and locations of erosion control devices and any required permanent erosion control measures. G. Temporary Drainage Facilities. The Engineer shall develop plans for all temporary drainage facilities necessary to allow staged construction of the project and to conform with the phasing of adjacent construction projects without significant impact to the hydraulic capacity of the area. Drainage area maps are not required for temporary drainage H. Layout, Structural Design, and Detailing of Drainage Features. The Engineer shall develop layouts for the following: 1. New culverts and culvert replacement. 2. New or modified storm sewers, inlets, manholes, and trunk lines. 3. Subsurface drainage at retaining walls, if retaining walls are required. 4. Outfall channels within existing ROW 5. Detention ponds, associated outlet structures, and details. The Engineer shall use standard details where practical. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 2016\Attachment C August2016.docx 39 August 22, 2016 I. Floodplain Cut and Fill (This project is not located within any 100 -year floodplains.) SIGNING, PAVEMENT MARKINGS, AND SIGNALIZATION (PERMANENT) (Function Code 162) A. Signing. The Engineer shall prepare Drawings, Specifications, and details for all signs. The Engineer shall coordinate with the City and TxDOT for overall temporary, interim, and final signing strategies and placement of signs outside Contract limits. Sign detail sheets shall be prepared for large guide signs showing dimensions, lettering, shields, borders, and corner radii and shall provide a summary of large and small signs. The Engineer shall also designate the shields to be attached to guide signs. The proposed signs shall be illustrated and numbered on plan sheets. Sign foundation shall be selected from City and TxDOT standards. The Engineer shall provide the following information on sign layouts: 1. Roadway layout. 2. Center line with station numbering. 3. ROW lines. 4. Designation of arrow used on exit direction signs. 5. Culverts and other structures that present a hazard to traffic. 6. Location of utilities. 7. Existing signs to remain, to be removed, or to be relocated. 8. Proposed signs (illustrated, numbered, and sized). B. Pavement Markings. The Engineer shall detail permanent and temporary pavement markings and channelization devices on plan sheets. The Engineer shall coordinate with the City and the State for overall temporary, interim, and final pavement marking strategies. Pavement markings shall be selected from the City's and/or TxDOT's standards. The Engineer shall provide the following information on sign/pavement marking layouts: 1. Proposed markings (illustrated and quantified) which include pavement markings, object markings, and delineation. 2. Quantities of existing pavement markings to be removed. 3. Proposed delineators and object markers. 4. The location of roadways, intersections, and pedestrian crossings. 5. The number of lanes in each section of proposed roadway and the location of changes in numbers of lanes. 6. ROW limits. 7. Direction of traffic flow on all roadways. C. Traffic Warrant Studies. Brazoria County will provide new traffic signals at the intersection of Smith Ranch Road and Hughes Ranch Road. D. Traffic Signals. Brazoria County will provide new traffic signals at the intersection of Smith Ranch Road and Hughes Ranch Road. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 40 August 22, 2016 MISCELLANEOUS (Function Code 163) A. Retaining Walls. If required, all permanent retaining walls shall be mechanically stabilized earth retaining walls. The Engineer shall provide layouts (scale 1 inch = 100 feet), elevations, quantity estimate, summary of quantities, typical cross sections, and structural details of all retaining walls within the project. The Engineer shall determine if any walls are required and verify the need for and length of the retaining walls as shown on the schematic. If applicable, architectural standard drawings will be provided by the City and shall be incorporated into design details. The specific requirements for each item are as follows: 1. Layout Plan a. Designation of reference line b. Beginning and ending retaining wall stations c. Offset from reference line d. Horizontal curve data e. Total length of wall f. Indicate face of wall g. All wall dimensions and alignment relations (alignment data as necessary) h. Soil boring locations i. Drainage, signing, and lightning that is mounted on or passing through the wall j. Subsurface drainage structures or utilities which could be impacted by wall construction 2. Elevation a. Top of wall elevations b. Existing and finished ground line elevations c. Vertical limits of measurement for payment d. Type, limits and anchorage details of railing (only if Traffic Railing foundation standard is not being used on this project) e. Top and bottom of wall profiles plotted at correct station & elevation. 1. Underdrains 2. Any soil improvement, if applicable 3. Drainage, signing, and lighting as noted above 4. Drainage structures and utilities as noted above 3. Sectional View: a. Reinforced volume b. Underdrain location c. Soil improvements, if applicable. 4. General Guidelines for Retaining Walls a. The Engineer shall perform design calculations to check the external stability of the walls including slope stability, bearing, sliding, and overturning and detail Drawings in accordance with the City's and the State's standards. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 20161Attachment C August2016.docx 41 August 22, 2016 b. For retaining wall submittals, the Engineer shall look at Bridge Division website for current requirements. B. Traffic Control Plan, Detours, and Sequence of Construction. The Engineer shall prepare Traffic Control Plans (TCP) for the project. The Engineer shall complete Form 2229 - Significant Project Procedures along with Page 4 of Form 1002, specifically titled Accelerated Construction Procedures. A detailed TCP shall be developed in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices for Streets and Highways (Texas MUTCD). The Engineer shall implement the current Barricade and Construction (BC) standards as applicable. 1. The Engineer shall provide a written narrative of the construction sequencing and work activities per phase and determine the existing and proposed traffic control devices (regulatory signs, warning signs, guide signs, route markers, construction pavement markings, barricades, flag personnel, and temporary traffic signals) to be used to handle traffic during each construction sequence. The Engineer shall show proposed traffic control devices at grade intersections during each construction phase (stop signs, flag person, and signals). The Engineer shall show temporary roadways, ramps, structures, and detours required to maintain lane continuity throughout the construction phasing. 2. Where detours are required, the Engineer shall develop typical cross sections, calculate quantities, and show horizontal and vertical alignment information. The Engineer shall provide a detailed layout and arrangement of construction signs, construction pavement marking, traffic control devices (including temporary signals, and signal heads). 3. The Engineer shall be responsible to coordinate with the City and TxDOT in scheduling a Traffic Control Workshop and submittal of the TCP for Traffic Control Approval Team (TCAT) approval. The Engineer shall assist the City in coordinating mitigation of impacts to adjacent schools, emergency vehicles, pedestrians, bicyclists, and neighborhoods. 4. Continuous, safe access to all properties during all phases of construction is mandatory. The Engineer shall develop TCP to preserve existing curb cuts. Approval from the City and the State is required for any elimination of existing access capacity. 5. The Engineer shall design temporary drainage to replace existing drainage disturbed by construction activities or to drain detour pavement. The Engineer shall show horizontal and vertical location of culverts and required cross sectional area of culverts. 6. The Engineer shall identify and delineate any outstanding ROW parcels. 7. Delineate areas of wetlands on traffic control plan sheets. C. Illumination. The Engineer shall prepare exhibits as required to meet and comply with Center Point street lighting requirements and standards. The Engineer shall tabulate all quantities. D. Landscape Design. The Landscape Architect shall provide to the Engineer any required planting and irrigation plans for their 90 percent and 100 percent Drawing submittals to the City. Revisions to the plans shall be made after the 90 percent submittal to incorporate any comments relating to the landscape work. Planting plans may include species selection and spacing, schedule of materials, sizes, limits of turf, and General Notes regarding the selected plants and trees. Irrigation plans may include sleeve locations, main line routing, head and valve layout, controller locations, and lateral pipe sizing along with all necessary calculations. Additionally, any required G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 42 August 22, 2016 construction details may be provided for both planting and irrigation. The Landscape Architect shall coordinate as necessary with the Engineer. E. Exhibits for Utility Agreements. The Engineer shall coordinate with the City and the State regarding utilities. The Engineer shall prepare Drawings early in the design phase to be used as exhibits in utility agreements. The Engineer shall show existing utilities including those in conflict with construction on this project. The Engineer shall prepare plans to avoid utility adjustments, if feasible. The Engineer shall incorporate all requirements identified in the utility agreements. The Engineer shall continue to maintain and update the utility exhibits as necessary. Identify and evaluate utility conflicts with proposed construction. Prepare and submit to the City and the State Drawings for required utility agreement: 1. An 11 inch x 17 inch reproducible drawing and title 2. Each utility drawing shall include the following: a. Existing ROW lines b. Existing or proposed roadways c. Proposed storm sewers d. Underground utility in plan and profile e. Limits of existing pipe casing f. Owner of utility g. Control of access line h. Benchmark data i. Utility company construction contact and phone number j. Typical section view lengthwise along all pipe alignments crossing under the pavement 3. Copies of correspondence with utility companies (if any) 4. Prepare a list of potential conflicts with existing utilities prior to the 30 percent submittal and at every milestone submittal date thereafter. This utility conflict list must include highway station number, name of utility company and type of facility, the contact person (with address and telephone number), location of conflict (station and offset), proposed highway facility, impacts to storm sewer, roadway, drainage ditch and drilled shaft, expected clearance date, and effect on construction and type of adjustment necessary. The Engineer shall maintain and update the conflict list as necessary. After submittal to the City and the State, the Engineer shall need to update the utility conflict list again due to ROW certifications. F. Estimate. The Engineer shall independently develop and report quantities in standard State bid format at the 60 percent, 90 percent and Final PS&E submittals. The Engineer shall identify and document quantity variances to be provided with each submittal. G. Specifications. The Engineer shall develop the list of standard Specifications with the appropriate reference items to the estimate. The Engineer shall identify the need for any Special Specifications and Special Provisions. The Engineer shall prepare General Notes from the City's, Special Specifications, and Special Provisions for inclusion in the plans and bidding documents. G:\112010048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 43 August 22, 2016 4 H. Construction Time Determination. The Engineer shall prepare a construction time determination using the latest version of Primavera software in accordance with the TxDOT's Administrative Circular No. 17-93. The schedule shall indicate tasks, subtasks, critical dates, and milestones and depict the interdependence of the various items and adjacent construction packages. The Engineer shall provide assistance to the City in interpreting the schedule. I. Roadway Closures. One month prior to the 90 percent milestone submittal, the Engineer shall submit to the City and the State a list of the proposed roadways and lane closures for the project along with the supportive TCP. In addition, the Engineer shall submit a list of contact persons and their addresses to be notified by the City of the proposed closures. The City will utilize this information to obtain the Road User Cost (RUC), if applicable. J. Permits Review. The Engineer shall review and respond with comments to the City on all permits submitted to the City by various entities for driveways, street tie-ins, or roadway modifications within the area of the project. K. Texas Department of Licensing & Review (TDLR). The Engineer shall submit plans for accessibility review and address all resulting comments for compliance with TAS & ADA (Final Inspection). L. Project Manual. The Engineer shall prepare a Project Manual. The Project Manual shall include Contract Documents provided by the City and Specifications and Drawings conforming to TxDOT's Local Government Project Procedures. M. Bid Phase Services. The Engineer shall perform the following tasks. 1. Provide Notice to Bidders (NTB) to the City in an electronic form appropriate for the City's e -bid system format. City is responsible for advertising. 2. Reproduce and disseminate bid sets to appropriate plan rooms and two sets to the City. 3. Distribute including the sale of plans to interested Bidders. 4. Keep record of plan holder's list. 5. Chair pre-bid meeting and attend the Bid Opening. 6. Respond in writing to questions from Bidders and prepare Addenda as necessary. 7. Assist with design of the Bid Proposal. 8. Prepare Engineer's Recommendation of Award Letter that includes the following required content: a. Check for math errors and reconcile any mathematical discrepancies b. Review for unbalance bid items c. Certify Bid Tabulation including Engineer's estimate d. Review of Bidder's financial standing and references provided e. Explanation of discrepancies between the Engineer's estimate and bids f. Recommendation to award 9. Attend City Council meeting and recommendation of award of Contract for Construction 10. Produce and transmit for execution with City's Notice of Intent to Award (NOI) G:\I 120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment C August2016.docx 44 August 22, 2016 BRIDGE DESIGN (Function Code 170) (Not Applicable) CONSTRUCTION PHASE SERVICES (Function Code 351) The Engineer shall perform the following tasks: 1. Attend pre -construction meeting to provide information and answer questions. 2. Attend monthly progress meetings with Construction Manager, Contractor, State, and City as needed. 3. Review and comment on Contractor's submittals and RFI's using the City's ProTrak system 4. Provide interpretive guidance for Contractor and Construction Manager in resolution of problems 5. Conduct Substantial Completion Inspection with Construction Manager to: a. Review progress of work for Substantial Completion walk through b. Substantiate items that are completed 6. Issue Final Acceptance letter to the City recommending acceptance and release of final payment 7. Coordinate Contractors and Construction Manager to provide complete Record Drawings 8. Within thirty days after receipt of Record Drawings from the Construction Manager, the Engineer shall provide to the City one set of full size reproducible Record Drawings, electronic file copy (pdf format), and an electronic file (dgn). G:\1 12010048-83 Smith Ranch Road Expansion (CR94)\ProposallProposal August 2016\Attachment C August2016.docx 45 August 22, 2016 Contract No. ATTACHMENT D WORK AUTHORIZATION D-1 WORK AUTHORIZATION NO. CONTRACT FOR ENGINEERING SERVICES THIS WORK AUTHORIZATION is made pursuant to the terms and conditions of Engineering Contract No. (the Contract) entered into by and between the City of Pearland and (the Engineer). PART I. The Engineer will perform engineering services generally described as in accordance with the project description attached hereto and made a part of this Work Authorization. The responsibilities of the City and the Engineer as well as the work schedule are further detailed in Exhibits A, B, and C which are attached hereto and made a part of the Work Authorization. PART II. The maximum amount payable under this Work Authorization is $ and the method of payment is as set forth in Attachment E, Fee Schedule of the Contract. This amount is based upon fees set forth in Attachment E, Fee Schedule. of the Contract and the Engineer's estimated Work Authorization costs included in Exhibit E, Fee Schedule, which is attached and made a part of this Work Authorization. PART III. Payment to the Engineer for the services established under this Work Authorization shall be made in accordance with Articles 2 thru 4 of the Contract. and Attachment A. Article 1. PART IV. This Work Authorization shall become effective on the date of final acceptance of the parties hereto and shall terminate on , unless extended by a supplemental Work Authorization as provided in Attachment A, Article 1. PART V. This Work Authorization does not waive the parties' responsibilities and obligations provided under the Contract. IN WITNESS WHEREOF, this Work Authorization is executed in duplicate counterparts and hereby accepted and acknowledged below. THE ENGINEER THE CITY OF PEARLAND (Signature) (Signature) (Printed Name) (Printed Name) (Title) (Title) (Date) (Date) LIST OF EXHIBITS Exhibit A Exhibit B Exhibit C Exhibit D Services to be provided by the City Services to be provided by the Engineer Work Schedule Fee Schedule/Budget G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment D-1 and D-2 Cover August2016.docx 1 August 22, 2016 Contract No. ATTACHMENT D D-2 SUPPLEMENTAL WORK AUTHORIZATION NO. WORK AUTHORIZATION NO. CONTRACT FOR ENGINEERING SERVICES THIS SUPPLEMENTAL WORK AUTHORIZATION is made pursuant to the terms and conditions of Engineering Contract No. hereinafter identified as the "Contract," entered into by and between the City of Pearland and (the Engineer). The following terms and conditions of Work Authorization No. are hereby amended as follows: This Supplemental Work Authorization shall become effective on the date of final execution of the parties hereto. All other terms and conditions of Work Authorization No. not hereby amended are to remain in full force and effect. IN WITNESS WHEREOF, this Supplemental Work Authorization is executed in duplicate counterparts and hereby accepted and acknowledged below. THE ENGINEER THE CITY OF PEARLAND (Signature) (Signature) (Printed Name) (Printed Name) (Title) (Title) (Date) (Date) G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 20161Attachment 1)-1 and D-2 Cover August20l6.docx 2 August 22, 2016 CONTRACT NO. ATTACHMENT E Fee Schedule "See Attached" G:11120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment E Cover August2016.docx 1 August 22, 2016 ATTACHMENT E FEE SCHEDULE (DANNENBAUM ENGINEERING CORPORATION) METHOD OF PAYMENT: LUMP SUM and UNIT RATES PRIME PROVIDER NAME: DANNENBAUM ENGINEERING CORPORATION CONTRACT NUMBER: PROJECT NAME/CSJ: 0912-31-293 Smith Ranch Road from FM 518 to Hughes Ranch Road BASIC SERVICES TASK HOURS PAYMEN r METHOD FEE Preliminary Engineering 739 Lump Sum $92,258.67 Plans, Specifications, and Estimate 1,454 Lump Sum $181,236.35 Bridge Design (FC 170) 420 - $0.00 TOTAL 218 $273,495.02 ADDITIONAL SERVICES TASK HOURS PAYMENT METHOD FEE Geotechnical Exploration (Terracon)(FC 110) - Unit Rates $21,950.00 Right -of -Way Data (FC 130) 740 Unit Rates $92,556.00 Design Survey (FC 150) 420 Unit Rates 555,170.00 Utility Coordination (FC 163) 218 Unit Rates 524,811.65 SWPPP (FC 163) 64 Unit Rates 56,863.73 Traffic Control Plans (FC 162) 172 Unit Rates $17,918.72 TAS Review (ADS)(FC 163) - Unit Rates $1,420.00 Environmental (Berg Oliver)(FC 120) 716 Unit Rates $76,002.62 Drainage Impact Study (FC 161) 303 Unit Rates $40,642.04 Asbestos Study (Terracon)(FC 163)- - Unit Rates 50.00 Landscaping and Irrigation (Knudson)(FC 163)- 108 Unit Rates 513,330.00 Subsurface Utility Engineering (SAM, Inc.)(FC 163) - Unit Rates $15,000.00 Illumination (FC 162) - Unit Rates $2,500.00 TOTAL $368,164.76 SERVICES TO BE AUTHORIZED WHEN REQUIRED TASK HOURS PAYMENT METHOD FEE Right -of -Way Acquisition (FC 130)(24 Parcels) Unit Rates $155,008.00 Parcel Appraisal (Integra Real Estate)(FC 130)(24 Parcels) Unit Rates S92,500.00 Parcel Appraisal Review (Rutherford Real Estate)(FC 130)(24 Parcels) - Unit Rates S19,400.00 Abstracting Services and Title Prep. (Abstracting Services of Houston)(FC 130)(24 Parcels)- Unit Rates 527.360.00 Bid Phase Services (FC 309) 51 Unit Rates $7.222.14 Limited Construction Phase Services (FC 351) 215 Unit Rates $29,032.12 Review Submittals and RFI's (FC 351) 73 Unit Rates $9,974.31 Construction Phase Direct Expenses (FC 351) - Unit Rates $2,000.00 Construction Materials Testing (Geotest)(FC 351) - Unit Rates 576,190.60 Public Meeting (Berg Oliver)(FC 120) - Unit Rates $10,905.84 Public Meeting (Dannenbaum)(FC 120) 108 Unit Rates $14,464.59 Public Hearing (Berg Oliver)(FC 120) - Unit Rates $11,498.06 Public Hearing (Dannenbaum)(FC 120) 108 Unit Rates $15,516.06 TOTAL $471,071.72 PROJECT TOTALS BASIC SERVICES 5273,495.02 ADDITIONAL SERVICES $368,164.76 SERVICES TO BE AUTHORIZED WHEN REQUIRED $471,071.72 $1,112,731.50 Condemnation Support (FC 130) If Requested by City of Pearland Dannenbaum: 8 Parcel at $4.500 plus Admin. Fees for 4 months = $36,000 + $16,000 = S52,000 + 56,240 (Fixed Fee) = S58,240 Integra: 8 Parcels = 538.050 Rutherford: 8 Parcels = $6.400 Total for 8 Parcels: 5102,690 G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 8/5/2016 ATTACHMENT E FEE SCHEDULE (DANNENBAUM ENGINEERING CORPORATION) METHOD OF PAYMENT: PRIME PROVIDER NAME: DANNENBAUM ENGINEERING CORPORATION CONTRACT NUMBER: PROJECT NAME/CSJ: 0912-31-293 Smith Ranch Road from FM 518 to Hughes Ranch Road COMPANY DBE % FEE Dannenbaum Engineering Corporation $747,174.38 Terracon (Geotechnical Exploration) S21,950.00 ADS (TAS Review) $1,420.00 Berg Oliver (Environmental) 8.8% S98,406.52 Terracon (Asbestos Study) $0.00 Knudson (Landscaping and Irrigation) 1.2% $13,330.00 SAM, LLC (Subsurface Utility Engineering) S15,000.00 Integra Real Estate (Parcel Appraisal) $92,500.00 Rutherford Real Estate (Parcel Appraisal Review) 1.7% $19,400.00 Abstracting Services of Houston (Abstracting and Title Services) $27,360.00 Geotest (Construction Materials Testing) 6.8% $76,190.60 TOTAL 18.6% $1.112,731.50 G:11120\0048-83 Smith Ranch Road Expansion (CR94)1Proposal\Proposal August 20161SRRScope&Budget 080516 8/5/2016 G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 ISUBMITAL REVIEW 'CALCULATE ROADWAY, CROSS STREETS, DRIVEWAYS, AND SIDEWALK QUANTITIES !PREPARE ROADWAY QUANTITIES SHEETS [PS&E] ESIGN AND PREPARE INTERSECTION LAYOUT, PLAN, AND PROFILE (1"=50') ESIGN AND PREPARE ROADWAY PLAN AND PROFILE (1"=50') ESIGN AND PREPARE PROPOSED TYPICAL SECTIONS (1 "=20') !PREPARE EXISTING TYPICAL SECTIONS (1"=20') !PREPARE PROJECT LAYOUT (1"=200') REPARE INDEX OF SHEETS !PREPARE TITLE SHEET ESIGN PAVEMENT SECTION (Pearland) 'DEVELOP ROADWAY DESIGN DATA 'DEVELOP SIDEWALK ALIGNMENT DATA [West Side of Roadway] !DETERMINE CROSS STREET AND DRIVEWAY ACCESS 'PREPARE DESIGN EXCEPTION EXHIBITS AND WAIVER FORMS !DEVELOP ROADWAY DESIGN DATA FOR UTILITY ADJUSTMENTS 'PREPARE CONTROL MONUMENT LOCATION MAPS [Survey][PS&E] !PREPARE SURVEY CONTROL INDEX SHEETS [Survey][PS&E] "DEVELOP VERTICAL ALIGNMENT DATA AND PREPARE SHEETS [Survey] {PS&E] !DEVELOP HORIZONTAL ALIGNMENT DATA AND PREPARE SHEETS [Survey][PS&E] !ASSESS ROW ACQUISITION OPTIONS (THREE ALTERNATIVES) !PREPARE EXISTING AND PROPOSED CROSS SECTIONS (1"=20')[PS&E] 'CREATE DTM [Survey] !DETERMINE GEOMETRIC DESIGN [THREE ALTERNATIVES] 'REVIEW DATA 1 PRELIMINARY ROADWAY DESIGN CONTROLS [FC 160] OTAL (1100) IFIXED FEE (12%) !TOTAL LABOR COSTS OB MULTIPLIER 'DIRECT LABOR COSTS 'LABOR RATE PER HOUR OURS SUB -TOTALS 'OBTAIN AND REVIEW PEARLAND DESIGN CRITERIA AND STANDARDS 'OBTAIN AND REVIEW PEARLAND PLANS [Water, Sanitary, Drainage, Roadway] !OBTAIN AND REVIEW TxDOT DOCUMENTS AND FORMS IDENTIFY NEED FOR DESIGN EXCEPTIONS AND WAIVERS 'CONDUCT DESIGN CONCEPT CONFERENCE AND PREPARE DSR 'CONDUCT SITE RECONNAISSANCE AND TAKE PHOTOGRAPHS m 8 A v, O F x 0 C7 a v b 0 0 0 0 0 XI f a 1 ROUTE AND DESIGN STUDIES [FC 110] 1 PRELIMINARY ENGINEERING [4 MONTHS] TASK DESCRIPTION 69 o 0 o 2.6078 c 0 ! 0 $391.17 2.6078 69 p O 69 O Project or Survey PM $430.29 2.6078 69 .r ON O 6A V, O Senior Engineer 69 O O 2.6078 O O 69 �i o Sen. Hyd. Engineer or Sr. Surveyor PRPS 00 N 00 N N .P W AA N '4' $2,816.42 2.6078 69 00 O 0 69 O O N N A A 00 A Design Engineer or 2 -Man Crew A 00 ON .10. W N r N 60 0 O 2.6078 $0.00 A O O O Senior Designer/ Engineer 00 80 00 0 00 00 .A 00 $0.00 2.6078 $0.00 W O O CADD Operator or Survey Technician p O O 0 2.6078 $0.00 0 u 0ivi. O 1.4 A 69n 2.6078 N p W N W N N NO 0 U 100 O. G 0 0 LO A Vt 13 ON 0 0 0 0 0 0 0 A A W FN.. A 6A 0 N A - ut 14 ON O Total Labor Hours & Costs �+ 00 N N N N .+ O No. of Drawings V, 00 ON 0 LA VI Labor Hours/ Sheet 69 N O+ O O O I- $415.001 69 O O O 69 U A LA O O $3,340.001 69 VI �1 O O 0 69 A W O O 0 69 W ON O O 0 69 W N O O 0 69 a O O 0 69 O O 0 69 N W 4, O 0 69 N060 O O 0 $235.001 loo cogs 69 W O O 0 O O 0 69 O O 0 69 O O 0 69 O O 0 69 O O 0 69 O O 0 69 O O 0 69 •-•69 �O U ut O 0 •-• 00 O O 0 69 .-� 0 D1 ut O O 69 b PPPP O 0 69 69 N U •v O C 0 0 60 N W O 0 GA ON 00 O 0 $240.001 60 O O O TOTAL COST/ TASK G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 0 0 0 'FIXED FEE (12%) !TOTAL LABOR COSTS OB MULTIPLIER - - !DIRECT LABOR COSTS !LABOR RATE PER HOUR OURS SUB -TOTALS REPARE SIGNING AND PAVEMENT MARKINGS QUANITY SHEETS [PS&E] 'CALCULATE SIGNING AND PAVEMENT MARKING QUANTITIES 'DETERMINE SIGNING AND PAVEMENT MARKINGS PRELIMINARY SIGNING AND PAVEMENT MARKINGS [FC 162] !TOTAL (1610) !FIXED FEE (12%) !TOTAL LABOR COSTS OB MULTIPLIER !DIRECT LABOR COSTS !LABOR RATE PER HOUR OURS SUB -TOTALS SUBMITTAL REVIEW - - REPARE DRAINAGE QUANTITY SHEETS [PS&E] ESIGN AND PREPARE REVISED INTAKE STRUCTURE SHEETS (ONE INTAKE) !CALCULATE DRAINAGE QUANTITIES REPARE DRAINAGE OUTFALL LAYOUTS (1 "=100')[One Outfall] ESIGN AND PREPARE DRAINAGE PLAN AND PROFILE (1"=50') REPARE HYDRAULIC CALCULATIONS SHEETS [PS&E] REPARE OVERALL DRAINAGE AREA MAP (Two Systems)(1 "=100') REPARE OVERALL DRAINAGE AREA MAP (1"=400') !REVIEW EXISTING HYDROLOGIC/HYDRAULIC IMPACT STUDIES PRELIMINARY DRAINAGE [FC 161] OTAL (1600) DOD FEE (12%) OTAL LABOR COSTS OB MULTIPLIER 'DIRECT LABOR COSTS ABOR RATE PER HOUR OURS SUB -TOTALS TASK DESCRIPTION 0.00 2.6078 O O O , O O O O O 0 p .....1 O O 0 J' 0 0 O O O O I 2.6078 O O O J o 00 O ro f A O O O 2.6078 O O O EA 0 O O O 0 2.6078 O 0 O EA 0 O J b W 2.6078 69 J V 0 O EA U 0 Project or Survey PM $286.86 2.6078 $110.00 EA Vs U O O N $573.72 2.6078 N N O EA U O O A A N 0 :-.4 2.6078 0 O EA VI U O W Senior Engineer O 0 N O $0.00 69 VI 0 0 $1,147.43 2.6078 69 0 00 vs LA U 0 00 '-' — �-' A EA 0 0 N fag 0 00'SS$ I 0 Sen. Hyd. Engineer or Sr. Surveyor PRPS 69 00 N N 2.6078 N O 0 A !.° 0 C9 00 00 60 N 00 N 0 2.6078 fH O 0O 0 $45.00 A 000 69 O, N b P 0 I 2.6078 60 N W u, O 0 69 A V. p W Design Engineer or 2 -Man Crew $0.00 2.6078 C 0 69 0 O 40 N N O 400 2.6078 fA N O 60 0 O O 0N0 O� A A A 69 W N �p 4 O O� 00 bs 40 O 0 0 69 O 0 O W 0 Senior Designer/ Engineer 69 O 2.6078 EA 0 0 O O 69 lA N 2.6078 EA N 0 0 0 V, W 0 0 N 0 00 _ ON EA p 0 N 2.6078 69 0 00 69 W 0 O 0 CADD Operator or Survey Technician Ea9 0 2.6078 50.00 U O O Os m O W N 0 O 0. N 0 f.' • 0 A A W OW [ 2.6078 N O 0 O A QA/QC Review $0.00 2.6078 $0.00 W p O 69 O p O 2.6078 69 O p 0 W p 0 0 EA 0 0 2.6078 69 0 O O Wn 0 0• , rg m N A r $259.74 N _p�� ;P A J Oo 0 0o O ‘0 ,0 At ,-' A N 'A 4 w O EA Os 00 U O O 0 140 A O W O O N-. W A 69 N 0 N O 00 to 49 N U 0O 60 C 240 Total Labor Hours & Costs 18 0 m'f M O 7 OQ co00 r 8 C0 O opo O O O 69 O 0 0 A U 0 0 69 0 fn 0 0 EA to 00 O N QA O 0 0 O 0 0 V9 ,1 00 O 0 0 b A _ fn 0 0 A W to to 0 0 69 O 0 0 69 O 0 0 69 0 '0 U 0 0 69 69 U to 0 0 69 N O 0 0 fA O 0 O TOTAL COST/ TASK G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 !TOTAL (1640) MI OTAL LABOR COSTS OB MULTIPLIER !DIRECT LABOR COSTS [TOURS SUB -TOTALS ABOR RATE PER HOUR !RESUBMIT PRELIMINARY ENGINEERING SUBMITTAL !ADDRESS TxDOT AND PEARLAND COMMENTS [Preliminary Submittal] !PREPARE PS&E SUBMISSION DATA SHEET AND CHECKLIST [PS&E] . • s PREPARE PRELIMINARY ENGINEERING REPORT PREPARE DESIGN EXCEPTIONS AND WAIVERS DOCUMENTS PREPARE DESIGN SUMMARY REPORT !UPDATE DESIGN SCHEDULE PRELIMINARY ENGINEERING SUBMITTAL [FC 1641 !OTAL (1630) N TOTAL LABOR COSTS OB MULTIPLIER !DIRECT LABOR COSTS !LABOR RATE PER HOUR OURS SUB -TOTALS !SUBMITTAL REVIEW !REVIEW PLAN SET CHECKLIST !PREPARE LOGS OF BORINGS (10 borings)(PS&E) !COORDINATE WITH TERRACON PREPARE PERMIT EXHIBITS [None] !REVIEW GENERAL NOTES CHECKLIST AND SPECIFICATIONS CHECKLIST [PS&E] !DETERMINE GENERAL NOTES, SPECIFICATIONS, AND SPECIAL PROVISIONS [PS&E] !CONDUCT CONSTRUCTABILITY REVIEW !REVIEW OPINION OF CONSTRUCTION COST CHECKLIST REPARE PRELIMINARY OPINION OF CONSTRUCTION COST (Prior to DCC) PREPARE SUMMARY OF QUANTITY SHEETS [5 Sheets - Not for 30 percent Submittal] PREPARE OVERALL CONSTRUCTION SEQUENCE PHASING PLAN (1"=400') !CALCULATE ALL PROJECT QUANTITIES (Provide checked take -off sheets to City) !DETERMINE RETAINING WALL LOCATIONS (None) 1 PRELIMINARY MISCELLANEOUS (ROADWAY) [FC 163] TASK DESCRIPTION 0.00 2.6078 I O O J U O O C O O J 00 O O J O O O b p 1,173.51 2.6078 450.00 69 N In CTr O O N .-. — 977.93 2.6078 375.00 69 J In O 0 In A ` Project or Survey PM N C 0o 2.6078 ....4 O cD 69 _ O O A N A N N 430.29 2.6078 O 49 O W N Senior Engineer y -4 w N O 000 440.00 44 O O 00 O O 2.6078 O O U C O O Sen. Hyd. Engineer or Sr. Surveyor PRPS In N 2.6078 N O 48 $45.00 00 0\ A A N 3,285.83 2.6078 r N O CN 28 O N 00 N 00 Design Engineer or 2 -Man Crew O O I 2.6078 I O O A O O O O tN N N O 0000 400.00 A C O O 00 N Senior Designer/ Engineer 469.40 I N O� O 00 00 00 O w M0, O 625.87 L 2.6078 240.00 w O O Woo CADD Operator or Survey Technician O O O 2.6078 I O O O O U O O O 678.03 2.6078 260.00 U O O A ? QA/QC Review 938.81 2.6078 360.00 W ON Co N N A N N 312.94 2.6078 N O O W O O A A A '�1 m $12,734.41 69 ) A O 699 W v O�"11 69 A W O O 94 10 0 ?W .O N 69 00 to/ 000 $882.48 64 J A O 49 N 00 O O N A A 0 O O O Q N 00 O V ,O 0 Total Labor Hours & Costs O 0 y 0 00 W Labor Hours/ Sheet f/ ? w Q\ O O O 64 A N O O O $745.°°I 69 O O 0 69 .8 N In O 0 69 O 0 O 0 49 N A U O 0 $425.00 69 b O O O 69 IJ Oo N O O O 69 N 0, 0 O O 69 N 0 0 O O so.00l 69 J A 0 O 0 69 0 O 0 69 0 O 0 69 0 O 0 69 N J 0 O 0 69 VD 0 O 0 69 W 01 0 O 0 69 0 O 0 69 ? 00 In O 0 49 A In O 0 69 . 0 O 0 TOTAL COST/ TASK TOTAL PRELIMINARY ENGINEERING SERVICES BASIC FEE OTAL DIRECT EXPENSES - 'MISCELLANEOUS PHOTOGRAPHS, PUBLIC INVOLMENT DISPLAY MATERIALS FC 164 'TWELVE PRELIMINARY DRAWING SETS PRINTING ($1.00 PER SHEET)(11 x 17 INCH)(50 Sheets)FC 164 MISCELLANEOUS FC 145 RAVEL ($0.56 per mileXSite)(25 miles RT)FC 145 RAVEL ($0.56 per mile)(TxDOT)(10 miles RT)FC 145 TRAVEL ($0.56 per mIle)(Pearland)(50 miles RT)FC 145 1 PRELIMINARY DIRECT EXPENSES "TOTAL (1450) X m M m N 'TOTAL LABOR COSTS OB MULTIPLIER DIRECT LABOR COSTS LABOR RATE PER HOUR OURS SUB -TOTALS _ 'COORDINATE WITH KNUDSON COORDINATE WITH BERG OLIVER COORDINATE WITH SAM, Inc. 'COORDINATE WITH TxDOT 'COORDINATE WITH PEARLAND (Provide Subconsultant Contract to City) COORDINATE WITH PRIVATE UTILITIES COORDINATE WITH BRAZORIA COUNTY 'COORDINATE WITH PUBLIC UTILITIES 'ATTEND UTILITY COORDINATION MEETING (1 MEETING) 'ATTEND ACCESS MANAGEMENT MEETING (1 MEETINGXTxDOT) 'ATTEND TxDOT TRAFFIC CONTROL WORKSHOP (1 MEETINGXTxDOT) 'ATTEND PROFILE WORKSHOP [1 MEETING][TxDOT] VEND DESIGN CONCEPT CONFERENCE [1 MEETING][TxDOT] 'ATTEND PEARLAND PROJECT MEETINGS (2 MEETINGS) ATTEND TxDOT PROJECT MEETINGS (1 MEETING) 'PREPARE MONTHLY PROGRESS REPORTS (4 MONTHS) 'PREPARE MONTHLY INVOICES (4 MONTHS) I PRELIMINARY PROJECT MANAGEMENT [FC 145] TASK DESCRIPTION 0 0 2.6078 0 0 0 69 o 0 .0 oo AD 0 J ; 0 W 2.6078 $375.00 v 0 0 O t o .n Project or Survey PM $5,163.44 2.6078 69 - oo O OO 00 Lo W O 0 N N N A N A N A 0 A N N Senior Engineer - O O 00 2.6078 69 O 69 U. 0 C Sen. Hyd. Engineer or Sr. Surveyor PRPS V 69 ,0 W co O 00 2.6078 69 W a OO 0 0 69 ? v, O O N O' 00 oo oc J- J.. 4- 4- N A N A 01 A Design Engineer or 2 -Man Crew 0 00O 65 0 O 2.6078 69 O A O O O O Senior Designer/ Engineer 69 O O O L 2.6078 $0.00 00 W 0 0 O O CADD Operator or Survey Technician IJ 49 O 0 2.6078 $0.00 . VI O O Z < — N A 02. 2.6078 di O.-. O 69 W O x _ _ _ _ _ _. _ -. _ _ _ 1- IJ en 1 P '0 N J 00.00£`z$ wo b ON 69 N N i v w 69 O Total Labor Hours & Costs 04 r�1 No. of Drawings sc 1 690 r O 0 O 0 O 00 Q. 0 O 0 O b9 W O 0 O 69 -.4O O O O 00 .-' O O O 100.00S$ J O 69 .-` N O O O 69 r W W, In O 0 00'OOS$ 00005$ 00'OOS$ 00 N -..-4.-44.-44l.4 0000000 0 0 69 N 0 0 00 N 0 0 00 A 0 0 69 N 0 0 00 A W 0 0 00 N W 0 0 $430.001 00 - N 0 O 0 00 A 0, 0 O 0 $110.001 00 _ 0 O 0 TOTAL COST/ TASK G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 'REVIEW SUBMITTAL [60%, 90%, 95%, 100%] 'PREPARE SUMMARY OF DRAINAGE QUANTITY SHEETS !CALCULATE ALL DRAINAGE QUANTITIES ESIGN AND PREPARE INTAKE STRUCTURE SHEETS(One Intake)[60%, 90%, 100%] ESIGN AND PREPARE JUNCTION BOXES SHEETS(2 BOXES)[60%, 90%, 100%] !PREPARE DRAINAGE STANDARD SHEETS [90%, 100%] !PREPARE DRAINAGE OUTFALL DETAILS [90%, 100%] PREPARE DRAINAGE OUTFALL LAYOUTS (1 "=50')(One Outfall)[60%, 90%, 100%] REPARE DRAINAGE LATERAL PROFILE SHEETS 'CALCULATE AND PREPARE DRAINAGE PLAN AND PROFILE (1"=50') !PREPARE HYDRAULIC CALCULATION SHEETS [90%, 100%1 !UPDATE DRAINAGE AREA MAPS FOR STORM WATER SYSTEMS (1"=100')(2 Systems)[60%, 90%, 100%] 'UPDATE OVERALL DRAINAGE AREA MAP (1"=400')[60%, 90%, 100%] 1 DRAINAGE [60%, 90%, 95%, 100%][FC 161] !TOTAL (1601) ri m N 'TOTAL LABOR COSTS OB MULTIPLIER 'DIRECT LABOR COSTS !LABOR RATE PER HOUR OURS SUB -TOTALS !REVIEW SUBMITTAL [60%, 90%, 95%, 100%] !PREPARE ROADWAY STANDARDS [90%, 100%] REPARE TABLE OF CONSTRUCTION EASEMENTS [90%, 100%1 REPARE DRIVEWAY DETAILS [90%, 100%] 'PREPARE INTERSECTION LAYOUT, PLAN, AND PROFILE (1"=50')[60%, 90%,100%] REPARE ROADWAY QUANTITY SHEETS [90%, 100%1 'CALCULATE ROADWAY QUANTITIES [90%, 100%] • !PREPARE SUPERELEVATION DIAGRAMS REPARE ROADWAY PLAN AND PROFILE (1"=50')[60%, 90%, 100%] REPARE SUMMARY OF PREP ROW CLEARING QUANTITY SHEETS [90%, 100%] 'CALCULATE PREP ROW CLEARING QUANTITIES [90%, 100%] REPARE PREP ROW SHEETS (1"=200')[90%, 100%] 'PREPARE ESTIMATE AND QUANTITIES SHEETS [90%, 100%] !PREPARE PROPOSED TYPICAL SECTIONS (1"=20') REPARE EXISTING AND PROPOSED CROSS SECTIONS [100 -FOOT INTERVALS][90%, 100%] REPARE EXISTING TYPICAL SECTIONS (1"=20') !PREPARE PROJECT LAYOUT (1"=200') REPARE INDEX OF SHEETS [60%, 90%, 100%] !PREPARE 111LE SHEET [60%, 90%, 100%] VIEW PRELIMINARY DATA 1 ROADWAY DESIGN CONTROLS [60%, 90%, 95%,100%][FC 160] 1 PS&E [60%, 90%, 95%, 100%] [8 MONTHS] TASK DESCRIPTION O O 2.6078 0.00 75.00 0 Principal $0.00 2.6078 49 O O O J U O O O Project or Survey PM $3,729.15 2.6078 $1,430.00 69 U 6 0 0 N N N 00 N N N N N N Senior Engineer — N N r N N — ►- 49 p O 2.6078 $0.00 EA n 0 O Sen. Hyd. Engineer or Sr. Surveyor PRPS 00 N 00 69 O- ON N V, 2.6078 49 N AO O O 69 O O N A A A N 00 N A A A N N A A A Design Engineer or 2 -Man Crew 00 00 00 00 00 A 00 ? 00 r r 49 w 0 W N L 2.6078 I A :1 O O 49 A O O oo A A 00 A o,A A A O 00 N O, 0 N N N N a 0 A 0• (T.4. d A ro A 1 00 A O 00 Oo O O 40 O+ 00 A 49 00 .4 ... O+ N J 00 00.00Z`L$ b9 W 0 O L 240 00 00 N O O1 O O 00 A 00 O O 00 O O O CADD Operator or Survey Technician 00 69 W LA0 ON O O 2.6078 EA N 00 69 O O O 00 00 QA/QC Review $0.00 N -4 00....-- 49 O O w O O 7. 00 L LI 1 OA 48 18 YON N 00 O N O 1 10 69 69 J 1, A U7.4 w , U O N O+ $42,272.44 69 O N O 0 444 0.O00 N N N W A N A O, .. 00 80 14 W 00 14 W N OO N 14 14 14 Total Labor Hours & Costs .-• N N r .-• N a0 A N v .- N W N ►. 00 .- N .-. N 0 N N N .•• 7 m i C la LI A A" 000' O N .+ r N00 O A ,O L 14 I O W V J J 00 Labor Hours/ Sheet 49 V, N O O O 69 ON .- LAO O O !a9 A W O O 69 00 A O O O 49 'O O O O O 69 N A 0 O O 69 O J 0 O 0 69 O. lO U Co 0 5969 ,0 0 O O 9 f.../ '0 O.+ 0 O 0 69 '0 0 O O 69 W W.._. U O 0 69 .N U O O 49 _N O O 0 _ _ 49 U N 0 O 0 N A 0 O 0 64 A O 0 O 0 69 00 0 O 0 49 •69 •-' N_ 0 O 0 69 00 N 0 O _0 69 O A 0 O 0 69 O O, 0 O 0 H N '0 ON 0 O 0 69 A .0 0 O 0 69 N A 0 O 0 69 '� w W 0 O 0 69 U O 0 O 0 EA .-. W 0 O 0 64 N 0 .0 0 0 0 49 VI N O O 0 69 LA U 0 Co 0 I00'OS$ - 4 N O 0 O 0 44 N b 0 O 0 TOTAL COST/ TASK G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 915080 IaSpngvadooS2RIS\910Z Isf8ny lesodommesodord\(b610) uotsuedxg peon young !ping £8-8b00\0211\:O VIEW SUBMITTAL [60%, 90%, 95%, 100%] 'PREPARE EXISTING INTAKE DEMOLITION PLANS [60%, 90%, 100%] 'CALCULATE PROJECT QUANTITIES [60%, 90%, 100%] (Provide checked take -off sheets to City) 'REVIEW PLAN SET CHECKLIST [60%, 90%, 100%] 'REVIEW GENERAL NOTES CHECKLIST AND SPECIFICATIONS CHECKLIST [90%, 100%] 'PREPARE GENERAL NOTES, SPECIFICATIONS, AND SPECIAL PROVISIONS [90%, 100%] PREPARE SEQUENCE OF CONSTRUCTION NARRATIVE [90%, 100%] PREPARE CONSTRUCTION TIME DETERMINATION [prior to 90%, 100%] 'REVIEW OPINION OF CONSTRUCTION COST CHECKLIST [60%, 90%, 100%] PREPARE OPINION OF CONSTRUCTION COST [60%, 90%, 100%] PREPARE OVERALL CONSTRUCTION SEQUENCE PHASING LAYOUT (1 "=200)(60%, 90%, 100%) 'PREPARE BORING LOGS (10 Borings) _ 1 MISCELLANEOUS (ROADWAY) [60%, 90%, 95%, 100%][FC 163] 'TOTAL (1621) DSD FEE (12%) — 'TOTAL LABOR COSTS OB MULTIPLIER 'DIRECT LABOR COSTS 'LABOR RATE PER HOUR OURS SUB -TOTALS 'COORDINATE WITH SUBCONSULTANT (TEDSI) 'REVIEW SUBMITTAL [60%, 90%, 95%, 100%] 'PREPARE SUMMARY OF PAVEMENT MARKINGS QUANTITY SHEETS [90%, 100%] 'CALCULATE SIGNING AND PAVEMENT MARKING QUANTITIES [90%, 100%] PREPARE SUMMARY OF SMALL SIGNS QUANTITY SHEETS [90%, 100%] 'CALCULATE SMALL SIGN QUANTITIES [90%, 100%] PREPARE SIGNING AND PAVEMENT MARKING STANDARDS [90%, 100%] 'PREPARE GUIDE SIGNS [60%, 90%, 100%] 'PREPARE SIGNING AND PAVEMENT MARKING PLANS (1"=50')]60%, 90%, 100%] SIGNING AND PAVEMENT MARKINGS [60%, 90%, 95%, 100%][FC 162] 'TOTAL (1611) IT' M tri N 'TOTAL LABOR COSTS OB MULTIPLIER 'DIRECT LABOR COSTS 'LABOR RATE PER HOUR OURS SUB -TOTALS TASK DESCRIPTION 2.6078 $0.00 a 0 J 0 p O 0 I 2.6078 6A O 69 O O O Principal 69 N o 0 0.4 $0.00 69 to O O 1 so.00 N 0\ O O0 69 O O 6A U 0 O O Project or Survey PM N N AO. 2.6078 $573.72 N NJ O U 0 A N N 69 W N WO N O -4 - N 0 O 69 O A Senior Engineer A 2.6078 $0.00 69 C O 69 V' O00 0 v, N to I 2.6078 69 0, EA tJUi O N Sen. Hyd. Engineer or Sr. Surveyor PRPS A N A A 5 Q\ 12 N A 2.6078 $2,816.42 EA O 0 O N O A A 00 N A N A $3,285.83 2.6078 00, O 0 0 H9 LA" O 0 Design Engineer or 2 -Man Crew A i:- 2.6078 $2,086.24 W O O O 69 O O 0 N O A N N N 69 00la LO pO 00 I 2.6078 EA ? O O 0 69 A 0 O Senior Designer/ Engineer N a 69 4' N p 00 000 .-. 69 O 0 W O O 00 00 «-. OD A 49 W .77.1. W .W-. I 2.6078 EA LA A O 0 Fn p 00 a 00 CADD Operator or Survey Technician A 2.6078 $678.03 69 O. 00 0, 0 A A EA .A, 0 0' 2.6078 EA tA • C O 69 00 00 XI p N N 2.6078 $0.00 $0.00 W O O O 69 C O N O. 000 69 O O 69 O O O n R. 1. A 22 14 A A 00 N N 14 69 N N A-- $1,292.43 6A O O 6A A W QC) `-' .-. O A CO N A _, 1- N. 69 U p b - .- 4 W y�j • p A 69 W+ �O b J $12,240.00 1 326 Total Labor Hours & Costs .-. W .+ tJi N 'O — r N N r A W '0 0 M O oa w N00 A N A A .-• Labor Hours/ Sheet 69 N 0, O O co 69 00 O O O 69 01 0 O O O 49 N '0 O O O 69 00 O O O 69 . 0S O O O 69 W W O O O 69 1.A A O 0 0 69 '0 p 0 0 69 .4 N O 0 0 69 N O 0 0 69 00 O 0 0 69 ? W O 0 0 89 p 0 0 49 N 01 O 0 0 69 to 00 O 0 0 69 W 0' O 0 0 49 A A O 0 0 49 00 0 O O 69 W W O 0 0 69 to N O 0 0 69 A '0 O 0 0 69 N NJ A O o TOTAL COST/ TASK :\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 'TOTAL (1451) DSD FEE (12%) !TOTAL LABOR COSTS OB MULTIPLIER !DIRECT LABOR COSTS 'LABOR RATE PER HOUR OURS SUB -TOTALS !COORDINATE WITH ADS !COORDINATE WITH ADS !COORDINATE WITH KNUDSON !COORDINATE WITH ABSTRACTING SERVICES !COORDINATE WITH RUTHERFORD !COORDINATE WITH INTEGRA !COORDINATE WITH BERG OLIVER !COORDINATE WITH TxDOT !COORDINATE WITH PEARLAND !COORDINATE WITH PRIVATE UTILT1IES 'COORDINATE WITH BRAZORIA COUNTY !COORDINATE WITH PUBLIC UTILITIES 'ATTEND UTILITY COORDINATION MEETING (1 MEETING) 'ATTEND SAFETY REVIEW TEAM MEETING (1 MEETINGXTxDOT) 11 END PEARLAND PROJECT MEETINGS (4 MEETINGS) 'ATTEND TxDOT PROJECT MEETINGS (2 MEETINGS) 'PREPARE MONTHLY PROGRESS REPORTS (8 MONTHS) REPARE MONTHLY INVOICES (8 MONTHS) 1 PROJECT MANAGEMENT [60%, 90%, 95%, 100%][FC 1451 'TOTAL (1641) DSD FEE (12%) !TOTAL LABOR COSTS OB MULTIPLIER !DIRECT LABOR COSTS !LABOR RATE PER HOUR OURS SUB -TOTALS SUBMIT 100% SUBMITTAL !ADDRESS ALL COMMENTS (Pearland, TxDOT 30%, 60%, 90%, 95% Review Comments on Drawings) !PREPARE PS&E SUBMISSION DATA SHEET AND CHECKLIST (District and Division Review) 'PREPARE AND SUBMIT 60%, 90%, 95%, 100% SUBMITTAL (Pearland, TxDOT) !PREPARE AND SUBMIT PROJECT MANUAL FOB MULTIPLIER EA 9 O 2.6078 C O J LA O O O 69 9 O 0 2.6078 EA O C O J O O 0 6 O 0 0 I 2.6078 4, o O 0 0 •Ems„ '- 0 O • Principal $782.34 I 2.6078 69 O O EA 0 0 A A N .U-. A 2.6078 00 U p O O O r W 00 EA C O L 2.6078 EA o O EA C O 0 Project or Survey PM EA 0 wLO ? O+ 2.6078 EA W O O 69 LA p 0 .'-. O. w 8 12 N N A A a a A A EA N .-0 �l N N p 000 EA O O 69 O OA m N ANO A W I 2.6078 69 O O 00'55$ I 00 Senior Engineer EA 9 2.6078 EA O O fA ,j 0 N b OOvN a0 2.6078 EA 00 A N EA WO NOO+ 2.6078 EA NJ O.A EA LA 0 Sen. Hyd. Engineer or Sr. Surveyor PRPS EA V N U 2.6078 69 01 C 0 o EA A 0 O 0 A O\ O\ A 00 00 00 A A A A a O. EA �1 Q� 1 2.6078 69 N C 0 4, A LA 0 N A A A T C A 69 NO 00 000 IJ p 00 W 0 00 4, V, 0 CO Design Engineer or 2 -Man Crew $0.00 2.6078 $0.00 46 0" 0 L $417.25 2.6078 cr,EA 0° .00 p A A EA 00 A 0 I 2.6078 EA W 0. 00 Ery A 0 00 Senior Designer/ Engineer EA 2.6078 Woo 69 CD O C 69. .N.. .-. o 00 EA O 0 EA O O N ON ON O. $1,877.62 2.6078 EA 0 0 69 W 5:' O N A CADD Operator or Survey Technician 69 O 0 1 2.6078 69 9 O EA 00 C EA N W 00 1 2.6078 00 p 0. U 0 N N P 00 COCD W 1-76(7- QA/QC .6078 N O 00 a to • O A QA/QC Review $4,772.27 2.6078 1 69 W O0 O O o 0 CI, N Q• NN..-. .-..-. .-. _.__ A A 66A J T N 1 2.6078 v O 00 0 9A 0 N J ON w NeT ? 2.6078 $120.00 CA 0 A .0 y EA J uC I..,b 69 A O 69 W A N -_ N W O 286 48 72 15 24 8 0 0 „_, �, U .- vi .O 4 Ch 0, A n A V-. EA N s W 00 $2,201.50 d9 r 00 la A W -1 J W '00 U . IJ ., A 80 A N 69 0 a� 0p -O 00 I. $1,777.48 69 ? 0 In p 0 0 132 Total Labor Hours & Costs 0 0 O No. of Drawings Labor Hours/ Sheet 69 t 0o O O 69 69 69 69 69 W N W NO 0+ 1--, ,--, 69 EA 0 O 00 00 O 0 0 0 !A O O 6666660 0 0 0 0 0 0 0 00.008$ �oo•ooS$ 69 69 W _N b 9999 O O 0 0 69 N .+ 0 0 69 A W O 0 L $430.00 f 69 '"' �1 N O O 0 69 J N O O 0 $220.04 69 N N O O 0 69 J 0 W to O 0 A N A O 66060 0 69 0 A O 0 69 - 00 O 0 69 00 to LA 0 69 W . 01 O 0 $180.001 69 J 00 O O 0 69 69 O. 00 O O 0 TOTAL COST/ TASK 91080 IaSpngrgadooSIRIS\9IOZ lsnSnd insodowesodac(46g0) uoasuedxg pe o) youeg yluwS £S -81700\0Z I 00 00 N S 1 L V'H .LIM11 JI 00 00 EA W w 6A O EA 00 lJ W TOTAL ENGINEERING SERVICES BASIC FEE TOTAL PRELIMINARY ENGINEERING SERVICES BASIC FEE TOTAL PLANS, SPECIFICATIONS, AND ESTIMATE BASIC FEE 'TOTAL DIRECT EXPENSES 'MISCELLANEOUS PHOTOGRAPHS, PUBLIC INVOLEMENT DISPLAY MATERIALS FC 164 1 LOTTING PS&E MYLARS ($5 EACH)(11 x 17 INCH PLOTSX250 Sheets) FC 164 12 100% DRAWING SETS PRINTING ($1.00 PER SHEETXI I x 17 INCHX250 Sheets) FC 164 112 60%, 90%, 95% DRAWING SETS PRINTING ($1.00 PER SHEETX 11 x 17 INCHX250 Sheets) FC 164 IlvfISCELLANEOUS FC 145 'TRAVEL ($0.56 PER MILEXSiteX25 Miles RT) FC 145 'TRAVEL ($0.56 PER MILEXTxDOTX 10 Miles RT) FC 145 'TRAVEL ($0.56 PER MILEXPEARLANDX50 Miles RT) FC 145 PS&E DIRECT EXPENSES TASK DESCRIPTION - .0 I. n m w 00 N W .-- 11 Project or Survey PM Lj 00 O 151 Senior Engineer 00 Sen. Hyd. Engineer or Sr. Surveyor PRPS os ,.0 NI J W b U Design Engineer or 2 -Man Crew 304 68 236 Senior Designer/ Engineer 729 216 ts W CADD Operator or Survey Technician 00 ,0 to A Fr C 140 89 -ti 01 01 ,,,- 14 J V C $92,258.67 $181,236.35 6H aa0 Total Labor Ilours & Costs -1 0 25 145 o. of Drawings F+ A U A Labor Hours/ Sheet 49 0 O O O 49 .- Vl.,,�i O O 0 69 ww 0Q O C 0 69 0 O O O 0 69 00 O 0 69 O O 0 N 00 O 0 $224.001 TOTAL COST/ TASK v, 00 00 00 C ITOTAL GEOTECHNICAL EXPLORATION 1 SUBTOTAL FC 1501 REPARE SHEETS 'ATTEND PROJECT MEETINGS REPARE 3D/2D TIN DTM OPOGRAPHIC SURVEYING ESTABLISH PRIMARY CONTROL NETWORK (Survey Control, Alignment, and Control Monuments Sheets) 1 SURVEYING [FC 150] 1 SURVEYING IFC 1501 1 SUBTOTAL FC 130 z 6tri7 69 V v O O 69 00 00O O 69 O ONUMENT ROW AND PARCEL TAKINGS REPARE PARCEL METES AND BOUNDS (24 Parcels) REPARE PARCEL MAPS (24 Parcels) PREPARE ROW MAPS (7) 'RECOVER AND TIE (Monuments -Corners, Boundaries) PREPARE ABSTRACT MAP FIGHT -OF -ENTRY LETTERS 1 RIGHT-OF-WAY MAPPING [FC 130] 1(Dannenbaum) 1 SURVEYING IFC 1301 (f3 p 00 U O C 00 U O O C O 00 Ln In O O O 00 00 O C O C VD O O O O Jv ---.1A In N V.) C 134 s 25 .. — a W -F. CO D, , — — N N A 00 O' 0, iJ A 08E , 0 0, 0 01 0 0, 0 a 0 69 n 69 A O 69 o O� 0 69 Ap O $28,560 69 A CD 69 N 0'OO 69 A O 69 JD N LA 0 69 N LA 0 0069 N 0O0 0 00 O O 0 $7,800 69 '0 D0 v, 00 00 00 C ITOTAL GEOTECHNICAL EXPLORATION C S RAFFIC CONTROL CONDUCT ENGINEERING ANALYSES AND PREPARE REPORT PERFORM LABORATORY TESTS ONDUCT FIELD EXPLORATION [Road, Stormwater][ 10 borings to 20 feet] NOT INCLUDED IN SCOPE OF WORK (Terracon) 1 GEOTECHNICAL EXPLORATION (Terracon)(Offsite Detention)1FC 1101 O w (f3 p 00 U O C 00 U O O C O 00 Ln In O O O 00 00 O C O C VD O O O O C a rIOTAL GEOTECHNICAL EXPLORATION up C - 0- E- Ci O0. RAFFIC CONTROL CONDUCT ENGINEERING ANALYSES AND PREPARE REPORT PERFORM LABORATORY TESTS ONDUCT FIELD EXPLORATION [Road, Stormwater][ 10 borings to 20 feet] I(Terracon) 1 GEOTECHNICAL EXPLORATION (Terracon)1FC 110 (f3 p 00 U O C 00 U O O C O 00 Ln In O O O 00 00 O C O C VD O O O O a SMITH RANCH ROAD DESIGN CSJ 0912-31-293 DANNENBAUM ENGINEERING CORPORATION \0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 'TOTAL UTILITY COORDINATION (1634) 'FIXED FEE (12%) TOTAL LABOR COSTS OB MULTIPLIER 'DIRECT LABOR COSTS LABOR RATE PER HOUR OURS SUB -TOTALS 'PREPARE UTILITY EXHIBITS (Three Exhibits) PREPARE REQUIRED AGREEMENTS (Joint Use, Advanced Funding) - NONE PREPARE UTILITY CONFLICTS LIST (30%, 60%, 90%, 100%) 'PREPARE SUMMARY OF UTILITY QUANTITY SHEETS [90%, 100%] CALCULATE UTILITY QUANTITIES [90%, 100%] !PREPARE UTILITY STANDARDS [90%, 100%] 'PREPARE PROPOSED UTILITY PLAN AND PROFILE (1"=50'X90%, 100%) PREPARE EXISTING UTILITY PLAN AND PROFILE (1"=50')(60%, 90%, 100%) PREPARE UTILITY LEGEND 'CONDUCT UTILITY COORDINATION MEETINGS (Two Meetings: 30% and Pre Letting) 'COORDINATE WITH SUE COMPANY AND SURVEYOR (xx Pot Holes) 'COORDINATE WITH PIPELINE COMPANIES (One Company) 'COORDINATE WITH SANITARY (Pearland) 'COORDINATE WITH WATER (Pearland) 'COORDINATE WITH GAS COMPANY (CenterPoint) 'COORDINATE WITH COMMUNICATION COMPANY (Comcast) !COORDINATE WITH POWER COMPANY (Company Name) 'OBTAIN UTILITY MAPS I(Dannenbaum) UTILITY COORDINATION [30%, 60%, 90%, 95%, 100%] [FC 163] Principal 69 O O O 2.6078 69 O O O J VI O O O 4l Project or Survey PM 69 O O $0.00 J $0.00 O U LA 00 In 2.6078 6, U O O O 75.00 ~O 69 O ,-A"" O 0 x Sen. Hyd. Engineer or Sr. Surveyor PRPS 00.00L'05$ 001)000 g$ 6, W 0 390 1.-, - A J A 2.6078 A O 0 00.55 00 69 O 0 $0.00 $0.00 0 A A Senior Designer/ Engineer 00.0ZZ`SS$ 69 U U N ., O O bq O 0 502 $0.00 2.6078 0 O 00.SS O CADD Operator or Survey Technician 69 O O 69 O 0 $0.00 O y %1 A IO r) 696, O0 On O O -4., O O0 O O rn O\ Or' O NO In N ���0, 000 U O O 0V c A , - — 1 x- [ $146,826.00 Oo x 00 Total Labor Hours & Costs 69 W NJ lJ cr. 2.6078 6,'9 N O O o 40.00 W O 00 F. 00 00 IJ 0 A 0 0. o J J W 2.6078 N J 0 O 30.00 N O‘ N L_ 24 A 00 O o 2.6078 O tail o O 69 OO •-.) 2.6078 69 O O 0 .--. N N -- -� -- "' — A U N (11 00 b N os 00 ll, O 00 28 O 14 01 00 IJ Jam- x O ..� IJ IJ IJ IJ IJ - N - — A CdC69 •4 0 � ,0 00 O O O 69 O O O 69 a 0 O O O 69 ut 00 O O 0 69 W O` O O 0 6 9 W O\ O O 0 6, O+ N O O 0 6, Q' N O O 0 69 W N O O 0 69 0 N O O 0 b9 O O 0 69 --+ N O 6666666 0 69 -4 V, O 69 69 -4 -1 VI k.. 0 0 Fn J V, 0 69 -4 V, 0 69 VI .A O 0 !TOTAL (1641) ITOTAL EXPENSES 'TOTAL LABOR COSTS !DIRECT LABOR COSTS 'LABOR RATE PER HOUR OURS SUB -TOTALS Y. FIGHT -OF -ENTRY FOR PARCEL TAKING FC 130] 1 ARCEL SURVEY [FC 130] FOPOGRAPHIC/BOUNDARY SURVEY PARCEL [FE 150 IOFFSITE PARCEL (One Parcel) SURVEYING (Offsite Detention) Not included in Scope of Work IFC 130/1501 TASK DESCRIPTION 69 O O O 6, O O o 69 O O o O Principal 6, 00 IV O O 69 00 14 O O N O O O 4l Project or Survey PM 69 O O $0.00 J $0.00 O Senior Engineer 69 .-.-00 O 00 69 O ,-A"" O 0 Sen. Hyd. Engineer or Sr. Surveyor PRPS 00.00L'05$ 001)000 g$ 6, W 0 390 Design Engineer or 2 -Man Crew 69 O 0 $0.00 $0.00 0 Senior Designer/ Engineer 00.0ZZ`SS$ 69 U U N ., O O bq O 0 502 CADD Operator or Survey Technician 69 O O 69 O 0 $0.00 O y %1 A IO r) 696, O0 On O O -4., O O0 O O rn O\ Or' O .1--: A , - 00 A J N Os O 69 b • O 0O $146,826.00 [ $146,826.00 v, Total Labor Hours & Costs W '9 h O 'e' ao 0 A 0 0. o TOTAL COST/ TASK suoiIippd adoaS yl 20\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 "TOTAL TDLR REVIEW(1632) IXED FEE (12%) MILEAGE INSPECTION STATE FILLING FEE LAN REVIEW 4. 1 TAS REVIEW (ADS)l100% and Construction CompletionhlFC 163] VI c 'CALCULATE TRAFFIC CONTROL QUANTITIES 0. w PREPARE ADVANCE WARNING SIGNS SHEET (1"=400') PREPARE TRAFFIC CONTROL TYPICAL SECTIONS (THREE INTERSECTIONS)(1"=50') 'PREPARE TRAFFIC CONTROL TYPICAL SECTIONS (1"=20) PREPARE TRAFFIC CONTROL PLAN (1"=100') %001 `%S6 '%06 COMPLETE FORM 2229 AND 1002 'PREPARE TRAFFIC CONTROL TYPICAL SECTIONS (1"=20') PREPARE TRAFFIC CONTROL PLAN (1"=100') PRELIMINARY [30%1 Dannenbaum) 1 TRAFFIC CONTROL PLANS 130%, 60%, 90%, 95%, 100%JIFC 162 69 0 0 0 2.6078 $0.00 - 69 O 0 O Principal $0.00 4-69-4 you, 0O ce O O Project or Survey PM $0.00 2.6078 69 0 o 75.00 o 55.00 N I-. Senior Engineer 69VI 0 0 2.6078 - $0.00 LA 0 69 o A0 O 2.6078 $385.00 0 V --. Sen. Hyd. Engineer or Sr. Surveyor PRPS .-. .- .-, ... b O N 00 69 $625 4- 00 { � f 69 -. 6A 0 0055 O N A N O O J to N O 4- t- .. Senior Designer/ Engineer U 0,...., ? b 2.6078 '0 O 00 W U W 2.6078 ,9 O 0O A • N J- A N 00 N A 69 O o o 69 69 69 69 O O O O 40.00 W N A 0 0 0 0 A A 0 0 0 0 49 0, 00 wA 'TOTAL TRAFFIC CONTROL PLANS (1622) IXED FEE (12%) 'TOTAL LABOR COSTS OB MULTIPLIER 'DIRECT LABOR COSTS 'LABOR RATE PER HOUR HOURS SUB -TOTALS PREPARE SUMMARY OF TRAFFIC CONTROL QUANTITY SHEETS 'CALCULATE TRAFFIC CONTROL QUANTITIES 'PREPARE TRAFFIC CONTROL STANDARDS PREPARE ADVANCE WARNING SIGNS SHEET (1"=400') PREPARE TRAFFIC CONTROL TYPICAL SECTIONS (THREE INTERSECTIONS)(1"=50') 'PREPARE TRAFFIC CONTROL TYPICAL SECTIONS (1"=20) PREPARE TRAFFIC CONTROL PLAN (1"=100') %001 `%S6 '%06 COMPLETE FORM 2229 AND 1002 'PREPARE TRAFFIC CONTROL TYPICAL SECTIONS (1"=20') PREPARE TRAFFIC CONTROL PLAN (1"=100') PRELIMINARY [30%1 Dannenbaum) 1 TRAFFIC CONTROL PLANS 130%, 60%, 90%, 95%, 100%JIFC 162 69 0 0 0 2.6078 $0.00 - 69 O 0 O Principal $0.00 4-69-4 you, 0O ce O O Project or Survey PM $0.00 2.6078 69 0 o 75.00 o 55.00 N I-. Senior Engineer 69VI 0 0 2.6078 - $0.00 LA 0 69 o A0 O 2.6078 $385.00 0 V --. Sen. Hyd. Engineer or Sr. Surveyor PRPS .-. .- .-, ... b O N 00 45.00 __ 4- 00 0c 69 0 O 2.6078 $0.00 0055 O 2.6078 W N O 0 40.00 00 4- t- Senior Designer/ Engineer U 0,...., ? b 2.6078 '0 O 00 W U W 2.6078 ,9 O 0O A • N J- A N 00 N A 69 O o o N Qt 00 1- t� 0 $3,337.98 2.6078 6, N 00 0 40.00 W N A 2.6078 rn O O O N 00 A A A G 49 0, 00 wA v W 69 OO w 4 NO W I - 2.6078 WW Oo 00 J- 100 JWUN I CO W N A 20 00 ON 00 24 O-- IJ 69 0 0 o N O+ 0 oo fA 0 0 o 0 I9 0 0 0 N o. of Drawings Labor Hours/ Sheet -..s WON •N m W 0 W O 69 A 0 O O O 69 ," 0 In o O O 69 W O\ O O O 69 .-- N O O O 69 A N o O o TOTAL COST/ TASK — .�., JVI N b, 00 ° 6�9 69 6, o N W A N v to 25 �' �� J lA .-- . r W N A N A ..� 0 `.O N 00 .. Oc 4, 9 A 4 U O 69 00 0 O 69 W O\ 0 O $345.001 69 W Lo Vt O 69 co A VI o 69 00 J Ili 0 69 N_ O 0 69 IA A U o 6969 N 00 Vt O "TOTAL SWPPP (1633) FIXED FEE (12%) - TOTAL LABOR COSTS OB MULTIPLIER DIRECT LABOR COSTS LABOR RATE PER HOUR 1 LOURS SUB -TOTALS PREPARE SUMMARY OF SWPPP QUANTITY SHEETS [90%, 100%J PREPARE SWPPP PLAN (1"=100') [60%, 90%, 95%, 100%) CALCULATE SWPPP QUANTITIES [90%, 100%] PREPARE SWPPP STANDARDS [90%, 100%] PREPARE SWPPP (EPIC) TEXT [90%, 100%] Dannenbaum) Cr b b b 0 e o 0 e o U 0 © 0 a, Lk. TASK DESCRIPTION 69 0 0 0 2.6078 $0.00 4- VI 0 0 Principal $0.00 4-69-4 you, 0O ce O O Project or Survey PM 69 N 00 ON ON 2.6078 $110.00 55.00 N I-. Senior Engineer 69VI 0 0 2.6078 - $0.00 LA 0 Sen. Hyd. Engineer or Sr. Surveyor PRPS N 46 --4 O N 2.6078 b O N 00 45.00 4- 00 0c Design Engineer or 2 -Man Crew $834.50 2.6078 W N O 0 40.00 00 4- t- Senior Designer/ Engineer U 0,...., ? b 2.6078 '0 O 00 W o 0 32 .c 0E J- CADD Operator or Survey Technician 69 O o o N Qt 00 69 o ON Vt o O 0 1 0 "' O\ :16 2.6078 rn O O O 30.00 - N IJ 49 0, 00 wA v W 69 OO w 69 N 1.4 O o J- JWUN I .� W 1' Total Labor Hours & Costs O-- IJ ✓t tJ N o. of Drawings Labor Hours/ Sheet IJ 0. .- 69 A 0 O O O 69 ," 0 In o O O 69 W O\ O O O 69 .-- N O O O 69 A N o O o TOTAL COST/ TASK 1 120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 'TOTAL 00 'CONDEMNATION APPRAISAL UPDATES (Assume 8 Parcels at $800 each) CONDEMNATION APPRAISAL UPDATES (Assume 1 Parcel at $4,250) APPRAISAL REVIEWS UP TO 2 PARCELS AT $900 EACH 'APPRAISAL REVIEWS UP TO 22 PARCELS AT $800 EACH (Rutherford Real Estate) 1 PARCEL APPRAISAL REVIEW ]FC 1301 Integra Real Estate) 0 0 IPRO.11 ADMINISTRATION FEE ($4,000 per Month)(12 Months) 11111 l• AND CLOSING SERVICE FEE ($600 per Parcel)(24 Parcels) RIL.00ATION SERVICES ($4,000 per parcel)(1 Parcel) INEGOTINI ION PROCESS ($3,000 per parcel)(24 Parcels) [Dannenbaum) RICHT-OF-WAY ACQUISITION ]FC 130] ]12 MONTHS] 0 0 2.6078 0 0 $75.00 $0.00 2.6078 $0.00 69 0 0 69 0s N 00 $0.00 69 o O 69 O 0 0 2.6078 60 O 0 o 69 E" O 0 ^ 69 O O 0 00 $45.00 50.00 J A ,70 .A - IJ O O 0 c 0 0 $0.00 1 0 c 69 u, 0 O O 69 O O N p, ---1 CO $0.00 69 G O O y Eft 40 69 69 A 69 $17,600.001 69 0 o 69 00 Co N A A A N Oo 0 0 O Co 0 O 0 0 O o in O O O V0 O 0 O 'TOTAL IXED FEE (12%) CONDEMNATION PREPARATION AND TESTIMONY (Assume 8 Parcels at 8 hours at $200 per hour) CONDEMNATION APPRAISAL UPDATES (Assume 1 Parcel at $4,250) CONDEMNATION APPRAISAL UPDATES (Assume 7 Parcels at $3,000 each) LABOR RATE PER HOUR APPRAISALS UP TO 2 PARCELS AT $5,000 EACH APPRAISALS UP TO 22 PARCELS AT $ 3,750 EACH 7 Integra Real Estate) PARCEL APPRAISAL ]FC 1301 IPRO.11 ADMINISTRATION FEE ($4,000 per Month)(12 Months) 11111 l• AND CLOSING SERVICE FEE ($600 per Parcel)(24 Parcels) RIL.00ATION SERVICES ($4,000 per parcel)(1 Parcel) INEGOTINI ION PROCESS ($3,000 per parcel)(24 Parcels) [Dannenbaum) RICHT-OF-WAY ACQUISITION ]FC 130] ]12 MONTHS] 0 0 2.6078 0 0 $75.00 $0.00 2.6078 $0.00 69 0 0 69 0s N 00 $0.00 69 o O 69 O 0 0 2.6078 60 O 0 o 69 E" O 0 ^ 69 O O 2.6078 69 O O $45.00 50.00 J N O --1 00 N IJ 0 c 0 0 $0.00 1 2.6078 69 O O 0 69 u, 0 O O 69 O O N p, ---1 CO $0.00 69 G O O y 40 69 A 69 69 69 69 o 69 A O 0 Co N A A O N 0 69 t., A 0 0 — Co N 0 0 o in tf0 O 0 O V0 O 0 O 0 O 0 O 0 co O O O O O O O O O O 0 W 0 IXED FEE (12%) OTAL LABOR COSTS OB MULTIPLIER DIRECT LABOR COSTS LABOR RATE PER HOUR HOURS SUB -TOTALS 'CONDEMNATION SUPPORT (If Requested by City of Pearland)(4 Months at $4,000 per Month) CONDEMNATION SUPPORT (If Requested by City of Pearland)(8 Parcel at $4,500 per Parcel) IPRO.11 ADMINISTRATION FEE ($4,000 per Month)(12 Months) 11111 l• AND CLOSING SERVICE FEE ($600 per Parcel)(24 Parcels) RIL.00ATION SERVICES ($4,000 per parcel)(1 Parcel) INEGOTINI ION PROCESS ($3,000 per parcel)(24 Parcels) [Dannenbaum) RICHT-OF-WAY ACQUISITION ]FC 130] ]12 MONTHS] 0 0 2.6078 0 0 $75.00 $0.00 2.6078 $0.00 69 0 0 69 0s N 00 $0.00 69 o O 69 O 0 0 2.6078 60 O 0 o 69 E" O 0 ^ 69 O O 2.6078 69 O O $45.00 50.00 J N O --1 00 bt O O 69 O O O $0.00 1 2.6078 69 O O 0 69 u, 0 O O 69 O O N p, ---1 CO $0.00 69 G O O y 40t o 000 .J a, W o 69 A O 0 EA 69 VI,57 O 02. 000 0 0 0 o 69 t., A 0 0 — 69 O 0 ( Co IJ A 0 0 0 W 00 - 0 0 0 0 A --t .O IJ O 0 0 A 0 4 N O 0 0 A 00 O 0 O 0 0 A A A 0 O O 0 69 A O 0 O O 0 69 J N O 0 O O 0 NOIldINDS IU }ISVI c • i -270 s r 0 0 0, • C S • 0 SMITH RANCH ROAD DESIGN CSJ 0912-31-293 DANNENBAUM ENGINEERING CORPORATION G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 ti r 'Direct Expenses (included in above items) _ 1 r; G U0: POLICY FEES [TO BE DETERMINI D] GO 0 0 O 17b. Notice Affording an Opportunity for Public Hearing (NAOPI1) 17a. Public Meeting 17 Public Involvement TOTAL (1200) (Scope does not include Public Meeting and Public hearing) n 0 9. Section 404 CWA NWP 00o- z U. 16. EA Document Preparation & Comment Resolution 5. Indirect and Cumulative Impacts 14. Traffic Noise and Air Quality Analysis 3. Historical, Cultural, and Archeological Survey 12. Environmental Setting and Evaluations 1 Project Management and QA/QC EA and NWP Berg Oliver) 1 ENVIRONMENTAL (Berg Oliver)(EA)[FC 120] r. E Project or Survey PM Senior Engineer Sen. Hyd. Engineer or Sr. Surveyor PRPS Design Senior Engineer Designer/ or 2 -Man Engineer Crew CADD Operator or Survey Technician QA/QC Review N J L.4 O O N J 0, O O 69 0 O 69 0 O 69 N O O E''9 N OO O 69 W O O 69 0p O O O Total Labor Hours & Costs Z =, la Labor Hours/ Sheet TOTAL COST/ TASK V I GO --— A O O O, 69 -0O 00 O O, 69 O 00 A 81,359.27 89,546.57 00 09 '.0W N b N 69 JN O, O N a IJ 69 A •-- QT o P V 69 69 --. 0 00O v v A - U 00 69 � ' V-1 A V 0, $8,438.33 69 A N O Vo 6H 00 ^j In N ti r J DOCUMENT RECORDATION COSTS [T01311 DI 1 k R\11N1.DJ POLICY FEES [TO BE DETERMINI D] FAX CERTIFICATES UP TO 24 PARCELS AT 890 EACI1 ESCROW FEES UP TO 24 PARCELS AT 8500 EACH ITLE REPORT UPDATES UP TO 72 AT 850 EACH 11'FLE REPORTS UP TO 24 PARCELS AT $400 EACI1 ( Abstracting Services of Houston) TASK DESCRIPTION ABTRACTING SERVICES AND TITLE PREPARATION [FC 130] r. E Project or Survey PM Senior Engineer Sen. Hyd. Engineer or Sr. Surveyor PRPS Design Senior Engineer Designer/ or 2 -Man Engineer Crew CADD Operator or Survey Technician QA/QC Review N J L.4 O O N J 0, O O 69 0 O 69 0 O 69 N O O E''9 N OO O 69 W O O 69 0p O O O Total Labor Hours & Costs Z =, la Labor Hours/ Sheet TOTAL COST/ TASK V I SMITH RANCH ROAD DESIGN CSJ 0912-31-293 DANNENBAUM ENGINEERING CORPORATION 0\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 0 awo N FIXED FEE (12%) 'TOTAL LABOR COSTS OB MULTIPLIER IRECT LABOR COSTS LABOR RATE PER HOUR HOURS SUB -TOTALS IMISCEITANEOUS EXPENSES COORDINATE WITH SUB -CONSULTANT (Berg Oliver) ATTEND PUBLIC HEARING (One Public Hearing) ARRANGE PUBLIC HEARING FACILITIES (One Public Ifearing) PREPARE PUBLIC HEARING DISPLAYS (One Public Hearing) OORDINATE WITH TxDOT/PEARLAND (Three Meetings with TxDOT) [Dannenbaum] 1 PUBLIC INVOLVEMENT 1 PUBLIC INVOLVEMENT (One Public Henring)]FC 120] 0" IN O 'FIXED FEE (12%) 'TOTAL LABOR COSTS OB MULTIPLIER DIRECT LABOR COSTS LABOR RATE PER HOUR HOURS SUB -TOTALS SCELLANEOUS EXPENSES ATTEND PUBLIC MI LI ING (One Public Meeting) RRANG'c PUBLIC ING FACILITIES (One Public Meeting) IPREPARI-: HMI IC MIA PTING DISPLAYS (One Public Meeting) COORDINATE U'I'l l I 1\DO I PURI AND (Three Meetings with TxDOT) Ewnr>qu4uue(1 PUBLIC INVOLVEMENT 1 PUBLIC INVOLVEMENT (One Public Meeting)]FC 120] TASK DESCRIPTION O O 2.6078 80.00 69 0 O O O 2.6078 O O 875.00 C 6 _ J C 2.6078 69 04- O O O 0 C r. iJ 4- W - J O 2.6078 69 0O 0 0 (A 0 O N IJ Project or Survey PM 69 O O 2.6078 6A O O 69 U 0 0 69 O 0 0 N • 0p J 00 69 O O U 4- 0 Senior Engineer W 0, O J 2.6078 669 W 0 O O U U 0, C 00 01 O to J N p., p J 00 V W 0 0 O 00 Sen. Hyd. Engineer or Sr. Surveyor PRPS S4,694 04 IN O -.-1 00 69 - Co C O 69 0 O L CO.. IJ N $3,755.23 2.6078 69 - A 0 •O O L �' O C W N 1- Design Engineer or 2 -Man I rew 8834.50 2.6078 69 lo IJ 0 p 0 69 Q 00 00 $834.50 2.6078 W N O p 4O O 00 x Senior Designer/ Engineer $1,877.62 N --,.] 00 8720.00 69 W O O 00 N .p IJ .C- ( — J J Q 2.6078 J p 69 W O O O IJ -E- .l_. CADD Operator or Survey Technician O O 2.6078 O O 69 0` LA 0 0 C O 2.6078 O 0 69 n O 0 q > /.7 $78234 N 0. p 00 00 ODES 69 p 0 — p .� 00 tJ 2.6078 00'00£$ 69 p o O .- r A r_+ <0 y 0 69 n N EH IJ --.1 .4, A D O O O W O O L '0 S1,442.63 69 N O '0 0 4- 01 O O O IJ O 0` L Total Labor Hours & Costs No. of Drawings E40 r S 0 0 (p 0 C fD 7 O l! J _. 69 -- O 0 0 O O b9 W 0, O O 6 69 J O O O 69 O O O 69 N 00 O O 6 69 N 0, O O 6 69 - _. 69 C 0 O O O 69 J 0 O 6 69 O O O 69 N CO O O O 69 N 01 0 C C TOTAL COST/ TASK SMITH RANCH ROAD DESIGN CSJ 0912-31-293 DANNENBAUM ENGINEERING CORPORATION G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 'TOTAL (1615) DSD FEE (12%) !TOTAL LABOR COSTS OB MULTIPLIER !DIRECT LABOR COSTS !LABOR RATE PER HOUR OURS SUB -TOTALS _ !DEVELOP SWMM MODEL FOR IN LINE DETENTION O BE COMPLETED ONLY IF NECESSARY AND APPROVED BY CITY OF PEARLAND .T a c SUBMITTALS TO AGENCIES INTERNAL MEETINGS !CLIENT MEETING ROJECT COORDINATION !APPENDICES- EXISTING AND PROPOSED CONDITIONS !EXHIBIT - HGL PLOT ON PLAN AND PROFILE SHEETS !EXHIBIT - MODEL LAYOUT ABLE- XPSWMM OUTPUT TABLE• 'REPORT TEXT 1 'DRAINAGE IMPACT REPORT (PRELIMINARY AND FINAL) 'DNLLLIKII3dI OST COMPARISON OST COMPARISON ANALYSIS , PERMITTING, AND SCHEDULE COMPARISONS FAITIGATE IMPACTS !DETERMINE AND VALIDATE IMPACT TO RECEIVING STREAMS !DETERMINE SOLUTION WITH ARGOVITZ POND !DEVELOP HYDROGRAPHS USING SMALL WATERSHED METHOD ROPOSED CONDITIONS !ANALYZE RECEIVING STREAMS !DEVELOP MODEL FOR ARGOVITZ POND UN AND VALIDATE MODEL ET UP SWMM - SET TARGET FLOWS AND WSE INPUT SYSTEM GEOMETRY EVELOP HYDROGRAPHS USING SMALL WATERSHED METHOD !INPUT RAINFALL DATA 'DETERMINE EXISTING DRAINAGE AREAS !EXISTING CONDITIONS !DRAINAGE EVALUATION ANALYSIS !PRELIMINARY ROADWAY PROFILE ANALYSIS !PROJECT SITE VISITS ATA COLLECTION RELIMINARY PHASE Dannenbaum) 1 DRAINAGE IMPACT STUDY [FC 161] "[ASK DESCRIPTION 0 o o 2.6078 0 O o c O 3. n m 6969 w b J O 2.6078 _. O O O O 69 , C O NA O A O A Na Project or Survey PM $0.00 2.6078 69 o O EA O O C+7 OQ C A O 2 �1 6969 -.1 VO -1 A 2.6078 N LA O O 69 U O O W A A T A A A N W A N N N N A.> A A Sen. Hyd. Engineer or Sr. Surveyor PRPS O O 2.6078 O Co A U O co O Design Engineer or 2 -Man Crew EA 0o N 00 J oO 69 A Ocy, O a,00 ON 00 00 A A A CA A N 00 00 A A 12 00 00 O. A A Senior Designer/ Engineer 69 yJ O In In 2.6078 $840.00 y, W o O o to Oo A N 00 00 O CADD Operator or Survey Technician A 0, 0o 2.6078 6 a O o I^ O N A N A m O 4 A 69 CA v 0O c,,O O .p O N N eR. l, m .11. O p� Lj fA wa LA w N 00 A00OAO 6-9 � O w W IJ A N A .+ 00 N O O N A 28 O O N OTIn 10 O ON O. 00 10 Total Labor Hours & Costs o _ 4.E 0 uo Labor Hours/ Sheet EA W ' O VI O 0 M 'O 00 O O O 69 " in O, O o 0 69 ' O 0 O o 0 EA "' C 00 O o O 69 V. N O O 0 69 N w O o 0 69 v1 01 O o 0 69 A 0 O o 0 fA O_ . O O 0 01 69 o O 0 69 o O 0 to 00 01 O o 0 69 to N ON J A O to O O 0 0 60 to A O O 0 69 A W 0 O 0 69 0 o 0 cis N �1 0 O 0 EA N -.1 0 O 0 fA to b 0 O 0 60 A W 0 O 0 69 0 O 0 001 60 O1 A. O O O v, A 01 O O 0 EA to W O O 0 TOTAL COST/ TASK 00 O (TOTAL ADDITIONAL SERVICES [EA](Scope does not include Public Meeting and Public Hearing) 0) Q) Ca W N 0) w 0 m CT m ITO'EAL STREET LIGHTING (1623) p w C REIMBURSABLE EXPENSES RASE 3 BIDDING AND CONSTRUCTION ADMINISTRATION 'DESIGN AND PREPARE CONCUIT AND CABLE BOX (Add to Proposed Utility Plan and Profile) I(Dannenbaumn) ILLUMINATION IFC 1621 1 LANDSCAPING AND IRRIGATION IFC 1631 0 0 O f N 1 O 60 N 00 O 0 O S 13,330.00 6 yy 69 DDSs W �9 N O TOTAL TRAFFIC SIGNAL DESIGN (1622) N11OM dO ddODS NI ION 1Z9I X31 N9IS3U'1V1•I01S DIJ IV21.L 3NVA1O`117V IV.LO.L c m SUBSURFACE UTILITY ENGINEERING IFC 1631 fA '00 O I OTAL ALLOWANCE _- S0.00 -- p w C REIMBURSABLE EXPENSES RASE 3 BIDDING AND CONSTRUCTION ADMINISTRATION PHASE 2 - CONSTRUCTION DOCUMENTS PI IASE 1 - PROJECT INITIATION x 0 O 0C 1 LANDSCAPING AND IRRIGATION IFC 1631 0 0 O S 13,330.00 6 yy 69 DDSs W �9 N O O O O O O I OTAL ALLOWANCE _- S0.00 -- p w C NOT IN SCOPE OF WORK �l IASBESTOS STUDY IFC 1631 Principal Project Senior Sen. Ityd. Design Senior CADD QA/QC Clerical Total No. Labor TOTAL TASK DESCRIPTION or Survey Engineer Engineer or Engineer Designer/ Operator Review Labor Hours of Hours/ COST/ PM Sr. Surveyor or 2 -Man Engineer or Survey & Costs Drawings Sheet TASK PRPS Crew Technician 0 O suoq!p y adoas Vi SMITH RANCH ROAD DESIGN CSJ 0912-31-293 DANNENBAUM ENGINEERING CORPORATION 1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 (TOTAL ENGINEERING SERVICES [EA] [INCLUDES PUBLIC MEETING AND PUBLIC HEARING] CD CD CO -COCO 'CO W TOTAL PUBLIC HEARING [FC 1201 wnequauunG 077, 0 ry OI�IHV IH DI'Ifi ld 120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 'TOTAL !FIXED FEE (12%) 1 OTAL LABOR COSTS OB MULTIPLIER 1 !DIRECT LABOR COSTS - !LABOR RATE PER HOUR OURS SUB -TOTALS - ISCELLANEOUS !COPYING, MAILING, DELIVERY RAVEL ($0.50 PER MILE)(Two Months)(80 miles RT) - 1 BID PHASE DIRECT EXPENSES (2 MONTHS) H a DCED FEE (12%) TOTAL LABOR COSTS OB MULTIPLIER IRECT LABOR COSTS !LABOR RATE PER HOUR OURS SUB -TOTALS - PREPARE FIVE SETS OF PROJECT MANUALS !ATTEND CITY COUNCIL MEETING PREPARE BID TABULATION PREPARE ENGINEER LE 1 1'ER OF RECOMMENDATION VALUATE BID (LGPP ChecklistXOne Bidder) !ATTEND BID OPENING (One Meeting) !ANSWER CONTRACTOR QUESTIONS (Three Questions) PREPARE ADDENDA (Two Addenda) HAIR PRE-BID MEETING (One meeting) [PREPARE BID ALTERNATES !PREPARE WORK DESCRIPTION PREPARE "ISSUED FOR CONSTRUCTION" DRAWINGS [250 Sheets] !PREPARE FINAL OPINION OF CONSTRUCTION COST 1 ASSIST IN BIDDING PROCESS (2 MONTHS)(FC 351) 1 CONSTRUCTION (2+9 MONTHS) TASK DESCRIPTION D\ 0 0 2.6078 0.00 trl O p 69 O O N OO Oo O 4:492 cA O O - -7: '•- O OOb 2.6078 fel O J (.9 p 69 0ON W .p. N O Cc W69 O O 69 cn O A A J Project Manager cn O O 2.6078 O O O EA'-' O O 69 •!, N �. N ON O 000 EA D\ ON O •p 00 O N '-' N W N A Senior Engineer $0.00 2.6078 6.4 0 O 00'SS$ p $0.00 2.6078 64 0 0 kA U O 0 O Sen. Hyd. Engineer 0 O 2.6078 O 0 $45.00 O N A 00 N cc EA O p $45.00 24 N ON oo A A Design Engineer 69N 0 O\ O� 00 69 O 0 fel69 O O O O 0 2.6078 64 O O 0 O O Senior Designer/ Engineer 64 IJ 6, 00 $0.00 w O 00 1 $312.94 2.6078 $120.00 w 0 O 0 n - I_mO O 0 7 EA O O 2.6078 $0.00 EA CN c9 0 p EA 0 0 2.6078 O O 69 C O O QA/QC Review 2.6078 O EA 0nOO 1 $547.64 IN.) oop0 ivS N O to4 WO 0 0 vO n .-� .- n W 0O 69 69 O 69 0 0 GA N. ‘.0 i- A J 4, 4,1 00 A 'O 69 -1 00 0 UN C.9 A 0 .- A 0 ,O NO 0 0 A A'-.0OO00 Total Labor Hours & Costs 0 250 1 250 No. of Drawings Labor Hours/ Sheet 69 w 0 0 O 0 69 -- 0 0 O O 69 00 0 O O 69 ,- N 0 O O 69 N W --7 0 O O 69 -- LA 0 O O 69 w 0 0 O O 69 0 O O 69 LIN cn O O 69 N 0 0 O O 69 0 O O 69 A W UN O O 100 005$ 69 A w 0 O O 69 0 O O 6R 0 O O 64 N 0 O O $180.00I TOTAL COST/ TASK G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 o ri 'FIXED FEE (12%) OTAL LABOR COSTS OB MULTIPLIER 'DIRECT LABOR COSTS 'LABOR RATE PER HOUR OURS SUB -TOTALS — 'REVIEW RESUBMITTALS (One Resubmittal) 'REVIEW SUBMITTALS AND SHOP DRAWINGS (Five Submittals) 'REVIEW REQUESTS FOR INFORMATION (RFIXThree RFPs) ' REVIEW SUBMITTALS AND RFI's [FC 351] - 0 'FIXED FEE (12%) 'TOTAL LABOR COSTS OB MULTIPLIER 'DIRECT LABOR COSTS 'LABOR RATE PER HOUR OURS SUB -TOTALS REPARE/PROVIDE RECORD DRAWINGS (250 Full Size Reproducibles) OORDINATION WITH GEOTEST 'PROJECT MANAGEMENT (9 Months) PREPARE FINAL COMPLETION & ACCEPTANCE LEI 1hR INAL INSPECTION SITE VISIT (One Meeting) SUBSTANTIATE PUNCH LIST COMPLETION (One Meeting) SUBSTANTIAL COMPLETION SITE VISIT (One Meeting) 'ATTEND MONTHLY ON-SITE COORDINATION MEETINGS (9 Meetings) 'RESPOND TO DESIGN ISSUES/RESOLVE CONFLICTS (One Issue) 'ATTEND PRE -CONSTRUCTION MEETING (One Meeting) 1 LIMITED CONSTRUCTION PHASE SERVICES [FC 351] TASK DESCRIPTION 69 O 2.6078 69 0 O J LA (7, 00.0$ 1‘.)69 0\ oo 00 O O 0 v to O O 0 's EO 0 N Ot co 69 O O O ?..91 V, O O p $5,085.21 2.6078 9 6. t0 0 0 69 0 O N 00 •-• Project Manager 699 00 A COh 2.6078 69 rte-) to O 69 LAW u.,W Oc0 O N to 0\ EA O A 2.6078 EA 0 O O tA 0 O A A A A 00 A Senior Engineer 'co O 2.6078 0� 0 O O $0.00 2.6078 $0.00 EAto b 0 O Sen. Hyd. Engineer 69 pJ Cr, 2.6078 N 0 b $45.00 O 0 (A $2,816.42 2.6078 6�9 0 0 A 0 0 24 A A A 00 A Design Engineer $0.00 2.6078 $0.00 0 0oo O $3,755.23 N 0 69 A 0 O 0 O 0p 0 0 W CT Senior Designer/ Engineer 69 0 0 O 2.6078 0 0 59 0 0 p $2,503.49 2.6078 69 a, 00 69 O 0 W IQ W N CADD Operator O O O'� 00 O 0 69 tii 0 p EA 0 0 co 2.6078 O 0 69 limit 0 0 Z $0.00 2.6078 69 0 0 w co 0 O $2,581.72 2.6078 c0 t0 • 00 w 0 0 W,--•.-. .-. �. Eli :1:. o -w+ ir±. Oho 0000 � A -W. LAW 0 45 '"", NN b W N 7-, w . O ,,,,„,,i-^ I N t...> .CO O 0 to N 27 ut t0 t0 CO 36 18 CO Total Labor Hours & Costs 0 250 N Vf 0 No. of Drawings Labor Hours/ Sheet $3,415.001 $335.001 69 IJ O �] V, O 0 69 .--69 O O VI O 0 69 c0 A 0 b O t0 CT 0 O O 69 N in O to O O 469 IT N 0 O O 69 N V1 0 O O 69 A W 0 O O 69 A W 0 O O 4, A W 0 O O ,.EA tO 00 0 O 0 t0 0 to O O 69 A W 0 O 0 TOTAL COST/ TASK G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\SRRScope&Budget 080516 saotA.Ias JJAJD 0 O O 4 cr 0 0 w Uri 69 69 69 J J J Os VP 0 0 0 0 0 0 1 TOTAL CONSTRUCTION PHASE $41,006.43 1 TOTAL BID PHASE $7,222.14 0 H C" IXED FEE (12%) !TOTAL LABOR COSTS OB MULTIPLIER !DIRECT LABOR COSTS !LABOR RATE PER HOUR OURS SUB -TOTALS Ils/IISCELLANEOUS !PHOTOGRAPHS !EQUIPMENT PURCHASES !COPYING, MAILING, DELIVERY RAVEL ($0.50 PER MILEX Nine Monthsx80 miles RT) I CONSTRUCTION PHASE DIRECT EXPENSES (9 MONTHS) TASK DESCRIPTION 0 o 0 2.6078 0 o O -.4 L" 0 0 O _ _ 0 0 2.6078 0� 00 VI O Project Manager O 0 0 2.6078 $0.00 Off gg$ O Senior Engineer 0 0 2.6078 O 0 EA N v. o 0 0 Sen. Hyd. Engineer $0.00 1 2.6078 69 O O O 4, A o O O Design Engineer 6g O 0 N 0O 00 $0.00 69? 0 O O O Senior Designer/ Engineer $0.00 I N 0 pp y9 O O 0, , 0 O 0 O CADD Operator O O 0 2.6078 $0.00 LA O % n 69N O O a 0 69 O 0• 0 �j O 00 O n Z m EA N C C = 69 O O 69 O O J Total Labor Hours & Costs labor Hours/ Sheet 69 O 0 O O O O 69 A 00 9 O O 100'005$ 69 O O O 100 OOS$ 69 cn N O O O TOTAL COST/ TASK CONTRACT NO. ATTACHMENT F Work Schedule "See Attached" G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment F Cover August2016.docx 1 August 22, 2016 01 0 uedx3 peo8 4)ue8 41lw5 3 v 0 O g O 0 AiewwnS IenueW ]I v p w a w M a - o N N In V, In ui In A A A A A A A A A A W W W W w w w w 0) w N N N N N N N N ru NJ F. N N I-+ F� LID QD J 47 In A W N F+ 01 In A W N Fa 0 l0 CO V T In A W N O l0 CO V O1 to A W N F, LO COO J 01 N 0 A W N l0 00 V 01 Ln A W N F+ O D w n D v A p In v In v (0 v In C 0 In C 0 RO )1 a v In C O Gl 1' O R1 'v Z v In 0 v v v1 n n a s a a v n c y ro c rD c CD C rD c N T c m a. c ,. Project Close -Out and Record Drawings uolpadsul al!S SV1 Provide Limited Construction Phase Services Construction, 270 Calendar Days d1N Jope.tuo0 3SVHd NOIIDIVIISNOD rt, c N 0.-_ x c p rD C CD c rD c 0 0 3 O D 3 v 3 3 a 3 3 F,,* c 3 m 3' 3 m co 3 r' T a 3 0_ c 0 T _. vF ro D rF 0) > > p p - O Z O O ^, OF 'O j ro �^ H n T a N a 1p 0. tO a 01 p ? S y O o ID ?. c n v, D a 70 N a 00 rD 7' _ O N \ V1 F,.?? \ O fD fD O O 00 70 ry N \ fD e a O '9 C d A ~ O o O 10 < < d n 1 C O< o✓ ai p w a `, v+ o= o o 0 v O v 0 v -. a3, [1.'3. -' N o x 3 m m 5' O O o m n0 f N R. aJi 0°. fo °1. "F GZl O -I ago go l go un !-' 2 O ' Z m ~O m v1Oi fT O m O fTl 0 a N < fD O N Z N N Q m N Ol = N Pe o g f0 3 T - J(' "O 2 rD p O O O - 2. 5 a T 'O G O x O ' w f n n v r v n• n o ao o < a o z a z d' A 6 v In < In < In < o p < Z ^'fli rD F � ro z S x S x m <. 07O .0 O `G x v a N N N A X fD fD 0 N p J fD C .-• 111 0 rD < < O Q ao F rD o N or 0 v m o 5 p ro 3' 0 m' ., p 0 m 2. r, i E E D cr 3 w a v o N 3_ r o o v0,4 °_' o x 0 m C ro n a, v 1 ro < "91 O m o o, d 0ro X p G N O O1 a o -1 E O 01 O 3 00 V 3 0 0- n 0 3 3 ro a P 13 lleuw 9u 2 [sgou [V3] 1V1N3WNOHIAN3' 0332011d 01 33110N I-+ 01 I. N I-. N F. F. 1-.01 VI N N V 01 N F-1 N I--1 N I--1 N F. Fa F1 N F-' N N I--1 10 00 AI A 40 V T W A N N N A I--' 01 01 N I--1 0 a lO 10 a O a a a a F+ N N a a N a N a N a Na. a 01 01 V a p_ N a F+ -- 0 01 N a In 0 In a 0 a Vl a Cr, 0 V CI - Cl. a O, 0) 0 O) 1/1 0) 0) Cu 0, a 0 O 0, O) a 0 a 0) a 03 a 0, V1 V1 00 0, 0) a 0) 0. a a a 0_ 0) a a Cl_ 0, a O, a 0) a a 0) 0) N a a < a < < < < 01 0 a < < 0) < 0) < 0) < 0, < a a a < N D, < 0) 0, 0) 0, IV a < 0, O, 0 < 0) < 0) < O, 0) 1 < N d v m < a a N N 01 N 0) v .0)C N co, <u1 0 <01 0 o, (0 0) u, ( <u1 01 un N N N N N N u, u1 N 1 1 -1 1 -1 --1 1 -I S S S 3 7 J S C S S S C C C C C C C fD a C C C I-. l0 - F. F-1 N - - F-1 N N O \ \ \ \ \ \ N F+ F-1 I.a N \ In - N N N F+ N.F. F. \ \ \ 1-1 \ V V J V V I-1 \ CO 00 N V F+ Na. \ \ \ \ N N \ \ 00 1-6 6.0 lO lO 1~ 0 l0 CO h\-' CO00 00 V S` 00 S` rD C C C C 11+ C fD ILC C f0 fD \rO nO N N 0 0 \ N 1--1 N V \ V F. N. F. V \ \ w \ na LLI O (0 F\-1 Fa \ CO - N I--1 F. \ l0 F+ N l0 \ l0 N \ 1..1 10 \ \ lO tO CO CO 00 LT/8Z/ZT 8T/TT/9 uoW 81/11/9 uoW T 72. N N V V \ F 00 00 CO 8119Z/t7 n41 N 01 00 an 3 3- s c D. VI g C fD A IA \ � N \ \ N N /i.! CO CO 00 8T/LT/T PaM Li/6T/01 n41 0 NNNNCC C d O O IC tr. trl - A A-, W F~-1 Imo+ 1~-' O O /-, F+ I-. \ \ lO \ \ \ \ \ \ 00 00 00 I--1 F+ ----I-. 00 F+ 00 00 N F. \ \ \ V O - \ \ \ \ V1 \ V V F+ N F+ V V Ol 01 01 F-1 F+ V V V 01 CV CC CC CC T G G G ; i i G C C C g C l-aN f0 f0 O O A A fD fD fD fD O fD I -a a a a 7 7 A A a \ h1 F-1 1--' 01 A N v W \ \ N N \ F. O \ \ \ \ A \ \ -4 N \ IV ,•-.....J I\-1 00 I' F' \ \ V V F-' V N \ ID V 0 V\ 03 00 I.a F+ V V FJ \ F' 00 V 01 -+ V 01 9i/SZ/0T and • ♦4 •1 9 0 O 7 N 1\-1 V 8T/0£/b uoW 8T/8/T uoW LT/LZ/IT uoW c F+ 00 V I \ \ 00 CO ID 00 T -I -I O 3. S 0 3 LID C f0 1.0 00 00 N Fa I \ CO - V I-1 \ \ V N Fa V V 1 T T -I 3 i 3- ( SO 0 .-- c � - F1 F-1 \ l0 \ 0 \ CO \ V A I\+ O F1 \ F+ F\-' - M\' V V ha O\ V V V F+ V V LT/8T/t and 0 O 7 00 Mon 10/24/16 Mon 10/24/16 4 z 3 rD 0 3 0 ` N N O D to 0 0 O 00 0 0 T )0 x ` N O LID an z 0 x A T Z D � A x D 0 z D v 0 ro x D rn Z LPO 7,3 z ,3 Contract No.: ATTACHMENT G Computer Graphics Files for Document and Information Exchange (If Applicable) G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment G August2016.docx 1 August 22, 2016 Contract No.: Attachment H Instructions The following pages contain six (6) different Exhibits to Attachment H covering participation of HUB and DBE Providers and Subproviders. The correct form to use is determined by whether the contract is funded in whole or part by federal funds or state funds, and whether or not a HUB/DBE goal has been set for the contract. The following pages contain separate reporting forms for federally funded DBE participation and state funded HUB participation. Select the forms that are appropriate for your contract and delete the rest along with these instructions from the final contract. Federally Funded Contracts Attachment H -FG, Disadvantaged Business Enterprise (DBE) for Federal Funded Professional or Technical Services Contracts • This provision is applicable to federally funded contracts with assigned DBE goals. • The appropriate forms for this provision are Exhibits H-1, H-2, H-3 and H-4 and H-5. A copy of each form is required in the contract. • Note: if the contract requires work authorizations, a completed Exhibit H-2 will be required with each Work Authorization, if a DBE will be performing work. If a non -DBE Subprovider is used, insert N/A (not applicable) on the line provided on the H-2 form. • Exhibit H-3 must be submitted monthly to the Business Opportunity Programs Office at (512) 486-5519 (fax number) even if there is no invoice being submitted or subcontracting to report. • Exhibit H-3 must be submitted with each invoice to the appropriate agency contact for payment. Attachment H -FN, Disadvantaged Business Enterprise (DBE) for Race Neutral Professional or Technical Services Contracts • This provision is applicable to federally funded contracts with no DBE goal assigned. • If no subcontractors will be used, the appropriate forms for this provision are Exhibits H-3 and H- 5. A copy of each form is required in the contract. • Note: If subcontractors are used, the required forms would be Exhibits 11-1, H-2, H-3, H-4 and H-5. A copy of each form is required in the contract. • Exhibit H-3 must be submitted monthly to the Business Opportunity Programs Office at (512) 486-5519 (fax number) even if there is no invoice being submitted or subcontracting to report. • Exhibit H-3 must be submitted with each invoice to the appropriate agency contact for payment. Exhibit H-3, Texas Department of Transportation Subprovider Monitoring System for Federally Funded Contracts. This is a Monthly Progress Assessment Report. • Required for all federally funded contracts. • This form is required monthly and must be submitted to the Business Opportunity Programs Office at (512) 486-5519 (fax number) even if there is no invoice being submitted or subcontracting to report. • This form must be submitted with each invoice to the appropriate agency contact for payment. Exhibit H-5, Federal Subprovider and Supplier Information Required for all federally funded contracts. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment H August2016.docx August 22, 2016 State Funded Contracts Attachment H -SG, Historically Underutilized Business (HUB) for State Funded Professional or Technical Services Contracts, State of Texas HUB Subcontracting Plan Required • This provision is applicable to state funded contracts with a HUB goal assigned. • The appropriate reporting forms for this provision are Exhibits H-1, H-2, H-4, and H-6 (Texas Building and Procurement Commission [TBPC] State of Texas HUB Subcontracting Plan (HSP), Prime Contractor Assessment Report). A copy of each form is required in the contract. • Note: if the contract requires work authorizations, a completed Exhibit H-2 will be required with each Work Authorization, if a HUB will be performing work. If a non -HUB Subprovider is used, insert N/A (not applicable) on the line provided on the H-2 form. • Exhibit H-6 will be required monthly and must be submitted to the Business Opportunity Programs Office at (512) 486-5519 (fax number) even if there is no invoice being submitted or subcontracting to report. • Exhibit H-6 must be submitted with each invoice to the appropriate agency contact for payment. Attachment H -SN, Historically Underutilized Business (HUB) Participation for State Funded Professional or Technical Services Contracts, No State of Texas HUB Subcontracting Plan Required • This provision is applicable to state funded contracts with no HUB subcontracting plan required and no HUB goal assigned. If no subcontractors are used, the appropriate forms for this provision are Exhibits H-1 and H-6. • Note: If subcontractors are used, the required forms would be Exhibits 1-1-1, H-2, H-4 and H-6. A copy of each form is required in the contract. • Exhibit H-6 must be submitted monthly to the Business Opportunity Programs Office at (512) 486- 5519 (fax number) even though there is no invoice being submitted or subcontracting to report. • Exhibit H-6 must be submitted with each invoice to the appropriate agency contact for payment. Exhibit H-6, HUB Subcontracting Plan (HSP) Prime Contractor Professional Assessment Report. This is a Monthly Progress Assessment Report. This is a Texas Building and Procurement Commission (TBPC) form and cannot be altered. • Required for all State funded contracts. • Exhibit H-6 is required monthly and should be submitted to the Business Opportunity Programs Office through a fax to (512) 486-5519. This is a requirement even though there is no invoice being submitted or subcontracting to report. • A copy of Exhibit H-6 must be submitted when supplying an invoice to the appropriate agency contact for payment. • The "Object Code" section(s) on this form should remain blank. G:\1120\0048-83 Smith Ranch Road Expansion (CR94)\Proposal\Proposal August 2016\Attachment H August2016.docx 2 August 22, 2016 Contract No.: ATTACHMENT H -FG Disadvantaged Business Enterprise (DBE) For Federal -Aid Professional or Technical Services Contracts 1) PURPOSE. The purpose of this attachment is to carry out the U.S. Department of Transportation's (DOT) policy of ensuring nondiscrimination in the award and administration of DOT assisted contracts and creating a level playing field on which firms owned and controlled by minority or socially and economically disadvantaged ithdividuals can compete fairly for DOT assisted contracts. 2) POLICY. It is the policy of the DOT and the Texas Department of Transportation (henceforth the "Department") that Disadvantaged Business Enterprises (DBEs) as defined in 49 CFR Part 26, Subpart A and the Department's Disadvantaged Business Enterprise Program, shall have the opportunity to participate in the performance of contracts financed in whole or in part with Federal funds. Consequently, the Disadvantaged Business Enterprise requirements of 49 CFR Part 26, and the Department's Disadvantaged Business Enterprise Program, apply to this contract as follows. a. The Provider will offer Disadvantaged Business Enterprises, as defined in 49 CFR Part 26, Subpart A and the Department's Disadvantaged Business Enterprise Program, the opportunity to compete fairly for contracts and subcontracts financed in whole or in part with Federal funds. In this regard, the Provider shall make a good faith effort to meet the Disadvantaged Business Enterprise goal for this contract. b. The Provider and any Subprovider(s) shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Provider shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. The requirements of this Special Provision shall be physically included in any subcontract. c. When submitting the contract for execution by the Department, the Provider must complete and furnish Exhibit H-1 which lists the commitments made to certified DBE Subprovider(s) that are to meet the contract goal and Exhibit H-2 which is a commitment agreement(s) containing the original signatures of the Provider and the proposed DBE(s). For Work Authorization Contracts, Exhibit H-1 is required at the time of submitting the contract for execution by the Department. Exhibit H-2 will be required to be completed and attached with each work authorization number that is submitted for execution, if the DBE will be performing work. Any substitutions or changes to the DBE subcontract amount shall be subject to prior written approval by the Department. If non -DBE Subprovider is performing work, insert N/A (not applicable) on the line provided. d. Failure to carry out the requirements set forth above shall constitute a material breach of this contract and may result; in termination of the contract by the Department; in a deduction of the amount of DBE goal not accomplished by DBEs from the money due or to become due to the Provider, not as a penalty but as liquidated damages to the Department; or such other remedy or remedies as the Department deems appropriate. 3) DEFINITIONS. a. "Department" means the Texas Department of Transportation (TxDOT). b. "Federal -Aid Contract" is any contract between the Texas Department of Transportation and a Provider which is paid for in whole or in part with U. S. Department of Transportation (DOT) financial assistance. c. "Provider" is any individual or company that provides professional or technical services. d. "DBE Joint Venture" means an association a DBE firm and one (1) or more other firm(s) to carry out a single business enterprise for profit for which purpose they combine their property, capital, efforts, skills and knowledge, and in which the DBE is responsible for a distinct, clearly defined portion of the work of the contract and whose share in the capital contribution, control, management, risks and profits of the joint venture are commensurate with its ownership interest. e. "Disadvantaged Business Enterprise (DBE)" means a firm certified as such by the Department in accordance with 49 CFR Part 26. f. "Good Faith Effort" means efforts to achieve a DBE goal or other requirement of this Special Provision which, by their scope, intensity, and appropriateness to the objective, can reasonably be expected to fulfill the program requirement. g. "Race -neutral DBE Participation" means any participation by a DBE through customary competitive procurement procedures. Page 1 of 4 Attachment H -FG Contract No.: 4) PERCENTAGE GOAL. The goal for Disadvantaged Business Enterprise (DBE) participation in the work to be performed under this contract is % of the contract amount. 5) PROVIDER'S RESPONSIBILITIES. A DBE prime may receive credit toward the DBE goal for work performed by his -her own forces and work subcontracted to DBEs. A DBE prime must make a good faith effort to meet the goals. In the event a DBE prime subcontracts to a non -DBE, that information must be reported to the Department. a. A Provider who cannot meet the contract goal, in whole or in part, shall document the "Good Faith Efforts" taken to obtain DBE participation. The following is a list of the types of actions that may be considered as good faith efforts. It is not intended to be a mandatory checklist, nor is it intended to be exclusive or exhaustive. Other factors or types of efforts may be relevant in appropriate cases. (1) Soliciting through all reasonable and available means the interest of all certified DBEs who have the capability to perform the work of the contract. The solicitation must be done within sufficient time to allow the DBEs to respond to it. Appropriate steps must be taken to follow up initial solicitations to determine, with certainty, if the DBEs are interested. (2) Selecting portions of the work to be performed by DBEs in order to increase the likelihood that the DBE goals will be achieved. This includes, where appropriate, breaking out contract work items into economically feasible units to facilitate DBE participation, even when the Provider might otherwise prefer to perform the work items with its own forces. (3) Providing interested DBEs with adequate information about the plans, specifications, and requirements of the contract in a timely manner to assist them in responding to a solicitation. (4) Negotiating in good faith with interested DBEs by making a portion of the work available to DBE Subproviders and suppliers and selecting those portions of the work or material needs consistent with the available DBE Subproviders and suppliers. (5) The ability or desire of the Provider to perform the work of a contract with its own organization does not relieve the Provider's responsibility to make a good faith effort. Additional costs involved in finding and using DBEs is not in itself sufficient reason for a Provider's failure to meet the contract DBE goal, as long as such costs are reasonable. Providers are not, however, required to accept higher quotes from DBEs if the price difference is excessive or unreasonable. (6) Not rejecting DBEs as being unqualified without sound reasons based on a thorough investigation of their capabilities. (7) Making efforts to assist interested DBEs in obtaining bonding, lines of credit, or insurance as required by the recipient or Provider. (8) Making efforts to assist interested DBEs in obtaining necessary equipment, supplies, materials or related assistance or services. (9) Effectively using the services of available minority/women community organizations; minority/women contractors' groups; local, state, and Federal minority/women business assistance offices; and other organizations as allowed on a case-by-case basis to provide assistance in the recruitment and placement of DBEs. (10) If the Department's Director of the Business Opportunity Programs Office determines that the Provider has failed to meet the good faith effort requirements, the Provider will be given an opportunity for reconsideration by the Director of the appropriate Division. NOTE: The Provider must not cause or allow Subproviders to bid their services. b. The preceding information shall be submitted directly to the Chair of the Consultant Selection Team responsible for the project. c. The Provider shall make all reasonable efforts to honor commitments to DBE Subproviders named in the commitment submitted under Section 2.c. of this attachment. Where the Provider terminates or removes a DBE Subprovider named in the initial commitment, the Provider must demonstrate on a case-by-case basis to the satisfaction of the department that the originally designated DBE was not able or willing to perform. d. The Provider shall make a good faith effort to replace a DBE Subprovider that is unable or unwilling to perform successfully with another DBE, to the extent needed to meet the contract goal. The Provider shall submit a completed Exhibit H-2 Form for the substitute firm(s). Any substitution of DBEs shall be subject to prior written approval by the Department. The Department may request a statement from the firm being replaced concerning its replacement prior to approving the substitution. Page 2 of 4 Attachment H -FG Contract No.: e. The Provider shall designate a DBE liaison officer who will administer the DBE program and who will be responsible for maintenance of records of efforts and contacts made to subcontract with DBEs. f. Providers are encouraged to investigate the services offered by banks owned and controlled by disadvantaged individuals and to make use of these banks where feasible. 6) ELIGIBILITY OF DBEs. a. The Department certifies the eligibility of DBEs, DBE joint ventures and DBE truck -owner operators to perform DBE subcontract work on DOT financially assisted contracts. b. This certification will be accomplished through the use of the appropriate certification schedule contained in this Department's DBE program. c. The Department publishes a Directory of Disadvantaged Business Enterprises containing the names of firms that have been certified to be eligible to participate as DBEs on DOT financially assisted contracts. The directory is available from the Department's Business Opportunity Programs Office. The Texas Unified Certification Program DBE Directory can be found on the Internet at: http://www.dot.state.tx.us/services/business opportunity programs/tucp dbe directory.htm d. Only DBE firms certified at the time the contract is signed or at the time the commitments are submitted are eligible to be used in the information furnished by the Provider as required under Section 2.c. and 5.d. above. For purposes of the DBE goal on this contract, DBEs will only be allowed to perform work in the categories of work for which they were certified. 7) DETERMINATION OF DBE PARTICIPATION. A firm must be an eligible DBE and perform a professional or technical function relating to the project. Once a firm is determined to be an eligible DBE, the total amount paid to the DBE for work performed with his/her own forces is counted toward the DBE goal. When a DBE subcontracts part of the work of its contract to another firm, the value of the subcontracted work may be counted toward DBE goals only if the Subprovider is itself a DBE. Work that a DBE subcontracts to a non -DBE firm does not count toward DBE goals. A DBE Subprovider may subcontract no more than 70% of a federal aid contract. The DBE Subprovider shall perform not less than 30% of the value of the contract work with assistance of employees employed and paid directly by the DBE; and equipment owned or rented directly by the DBE. DBE Subproviders must perform a commercially useful function required in the contract in order for payments to be credited toward meeting the contract goal. A DBE performs a commercially useful function when it is responsible for executing the work of the contract and is carrying out its responsibilities by actually performing, managing, and supervising the work involved. To perform a commercially useful function, the DBE must also be responsible, with respect to materials and supplies used on the contract, for negotiating price, determining quality and quantity, ordering the material, and installing (where applicable) and paying for the material itself . When a DBE is presumed not to be performing a commercially useful function, the DBE may present evidence to rebut this presumption. A Provider may count toward its DBE goal a portion of the total value of the contract amount paid to a DBE joint venture equal to the distinct, clearly defined portion of the work of the contract performed by the DBE. Proof of payment, such as copies of canceled checks, properly identifying the Department's contract number or project number may be required to substantiate the payment, as deemed necessary by the Department. 8) RECORDS AND REPORTS. a. After submission of the initial commitment reported (Exhibit H-1), required by Section 2.c. of this attachment, the Provider shall submit Monthly Progress Assessment Reports (Exhibit H-3), after contract work begins, on DBE involvement to meet the goal and for race -neutral participation. One copy of each report is to be sent to the Department's Business Opportunity Programs Office monthly, in addition one copy is to be submitted with the Provider's invoice. Only actual payments made to Subproviders are to be reported. These reports will be required until all Subprovider activity is completed. The Department may verify the amounts being reported as paid to DBEs by requesting copies of canceled checks paid to DBEs on a random basis. b. DBE Subproviders should be identified on the report by name, type of work being performed, the amount of actual payment made to each during the billing period, cumulative payment amount and percentage of the total contract amount. These reports will be due within fifteen (15) days after the end of a calendar month. Reports are required even when no DBE activity has occurred in a billing period. Page 3 of 4 Attachment H -FG Contract No.: c. All such records must be retained for a period of four (4) years following final payment or until any investigation, audit, examination, or other review undertaken during the four (4) years is completed, and shall be available at reasonable times and places for inspection by authorized representatives of the Department or the DOT. d. Prior to receiving final payment, the Provider shall submit a Final Report (Exhibit H-4), detailing the DBE payments. The Final Report is to be sent to the Department's Business Opportunity Programs Office and one (1) copy to be submitted with the Provider's final invoice. If the DBE goal requirement is not met, documentation of the good faith efforts made to meet the goal must be submitted with the Final Report. 9) COMPLIANCE OF PROVIDER. To ensure that DBE requirements of this DOT -assisted contract are complied with, the Department will monitor the Provider's efforts to involve DBEs during the performance of this contract. This will be accomplished by a review of Monthly Progress Assessment Reports (Exhibit H-3), submitted to the Department's Business Opportunity Programs Office by the Provider indicating his progress in achieving the DBE contract goal, and by compliance reviews conducted by the Department. The Monthly Progress Assessment Report (Exhibit H-3) must be submitted at a minimum monthly to the Business Opportunity Programs Office, in addition to with each invoice to the appropriate agency contact. The Provider shall receive credit toward the DBE goal based on actual payments to the DBE Subproviders with the following exceptions and only if the arrangement is consistent with standard industry practice. The Provider shall contact the Department if he/she withholds or reduces payment to any DBE Subprovider. (1) A DBE firm is paid but does not assume contractual responsibility for performing the service; (2) A DBE firm does not perform a commercially useful function; (3) Payment is made to a DBE that cannot be linked by an invoice or canceled check to the contract under which credit is claimed; (4) Payment is made to a broker or a firm with a brokering -type operation; (5) Partial credit is allowed, in the amount of the fee or commission provided the fee or commission does not exceed that customarily allowed for similar services, for a bona fide service, such as professional, technical, consultant, or managerial services, and assistance in the procurement of essential personnel, facilities, equipment, materials, or supplies required for performance of the contract. A Provider's failure to comply with the requirements of this Special Provision shall constitute a material breach of this contract. In such a case, the Department reserves the right to terminate the contract; to deduct the amount of DBE goal not accomplished by DBEs from the money due or to become due the Provider, not as a penalty but as liquidated damages to the Department; or such other remedy or remedies as the Department deems appropriate. 12/06 DBE-FED.ATT Page 4 of 4 Attachment H -FG Contract No.: ATTACHMENT H -FN Disadvantaged Business Enterprise (DBE) for Race -Neutral Professional or Technical Services Contracts It is the policy of the U. S. Department of Transportation (DOT) that DBEs as defined in 49 CFR Part 26, Subpart A, be given the opportunity to compete fairly for contracts and subcontracts financed in whole or in part with Federal funds and that a maximum feasible portion of the Department's overall DBE goal be met using race -neutral means. Consequently, if there is no DBE goal, the DBE requirements of 49 CFR Part 26, apply to this contract as follows: The Provider will offer DBEs as defined in 49 CFR Part 26, Subpart A, the opportunity to compete fairly for contracts and subcontracts financed in whole or in part with federal funds. Race -Neutral DBE participation on projects with no DBE goal should be reported on the Exhibit H-3 Form. Payments to DBEs reported on Exhibit H-3 are subject to the following requirements: DETERMINATION OF DBE PARTICIPATION. A firm must be an eligible DBE and perform a professional or technical function relating to the project. Once a firm is determined to be an eligible DBE, the total amount paid to the DBE for work performed with his/her own forces must be reported as race -neutral DBE participation. When a DBE subcontracts part of the work of its contract to another firm, the value of the subcontracted work should not be reported unless the subcontractor is itself a DBE. A DBE Subprovider may subcontract no more than 70% of a federal aid contract. The DBE Subprovider shall perform not less than 30% of the value of the contract work with assistance of employees employed and paid directly by the DBE; and equipment owned or rented directly by the DBE. DBE Subproviders must perform a commercially useful function required in the contract. A DBE performs a commercially useful function when it is responsible for execution of the work of the contract and is carrying out its responsibilities by actually performing, managing, and supervising the work involved. To perform a commercially useful function, the DBE must also be responsible, with respect to materials and supplies used on the contract, for negotiating price, determining quality and quantity, ordering the material, and installing (where applicable) and paying for the material itself. When a DBE is presumed not to be performing a commercially useful function, the DBE may present evidence to rebut this presumption. A Provider must report a portion of the total value of the contract amount paid to a DBE joint venture equal to the distinct, clearly defined portion of the work of the contract performed by the DBE. Proof of payment, such as copies of canceled checks, properly identifying the Department's contract number or project number may be required to substantiate the payment, as deemed necessary by the Department. The Provider and any Subprovider shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts. These requirements shall be physically included in any subcontract. Failure to carry out the requirements set forth above shall constitute a material breach of this contract and, may result in termination of the contract by the Department or other such remedy as the Department deems appropriate. 12/06 DH-OGOAL.ATT Page 1 of 1 Attachment H -FN Contract No.: ATTACHMENT H -SG Historically Underutilized Business for State Funded Professional or Technical Services Contracts HUB Goal Assigned -State of Texas Subcontracting Plan Required 1) POLICY. It is the policy of the Department to ensure that HUBs shall have an equal opportunity to participate in the performance of contracts; to create a level playing field on which HUBs can compete fairly for contracts and subcontracts; to ensure nondiscrimination on the basis of race, color, national origin, or gender in the award and administration of contracts; to help remove barriers to the participation of HUBs in department contracts; and, to assist in the development of firms that can compete successfully in the market place outside the HUB program. Consequently, the HUB requirements of the Department's HUB Program apply to this contract as follows: (1) The Provider agrees to insure that they shall take all necessary and reasonable steps to meet the HUB goal for this contract. a. The Provider and any Subprovider(s) shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of contracts. b. When submitting the contract for execution by the Department, the Provider must complete and furnish Exhibit H-1 which lists the commitments made to all Subproviders, including certified HUB Subprovider(s) that are to meet the contract goal, and Exhibit H-2 which is a commitment agreement(s) containing the original signatures of the Provider and HUB(s) that were indicated in the original submitted State of Texas HUB Subcontracting Plan (HSP) in Section 8. For Work Authorization Contracts, Exhibit H-1 is required at the time of submitting the contract for execution by the Department. Exhibit H-2 will be required to be completed and attach with each work authorization number that is submitted for execution, if the HUB will be performing work. If non -HUB Subprovider is performing work, insert N/A (not applicable) on the line provided. A prime must allow a HUB maximum opportunity to perform the work by not creating unnecessary barriers or artificial requirements for the purpose of hindering a HUB's performance under the contract. Any substitutions or changes to the HSP, in addition to any changes to the original contract award, shall be subject to prior written approval by the Department. If there are any changes to the Subproviders during the contract term, the Provider must furnish a Revised Exhibit H-1 showing the revised commitment of all Subproviders. c. Failure to carry out the requirements set forth above shall constitute a breach of contract and may result in a letter of reprimand; in termination of the contract by the Department; in a deduction from money due or to become due to the Provider, not as a penalty but as damages to the Department's HUB Program; or such other remedy or remedies as the Department deems appropriate. 2) DEFINITIONS. a. "Department" means the Texas Department of Transportation (TxDOT). b. "Contract" is the agreement between the Texas Department of Transportation and a Provider. c. "Provider" is any individual or company that provides professional or technical services. d. "Joint Venture" means an association of two or more businesses to carry out a single business enterprise for profit which combines their property, capital, efforts, skills and knowledge. e. "Historically Underutilized Business (HUB)" means any business so certified by the Texas Building and Procurement Commission. 3) PERCENTAGE GOAL. The goal for Historically Underutilized Business (HUB) participation in the work to be performed under this contract is % of the contract amount. 4) PROVIDER'S RESPONSIBILITIES. A Provider (HUB or non -HUB) must perform a minimum of 30% of the contract with its employees (as defined by the Internal Revenue Service). The contract is subject to the HSP Good Faith Effort Requirements. a. A Provider who cannot meet the contract goal, in whole or in part, should have documented any of the following and other efforts made as a "Good Faith Effort" to obtain HUB participation. (1) Whether the prime advertised in general circulation, trade association, and/or minority/women focus media concerning subcontracting opportunities. (2) Whether the prime provided written notice to at least three (3) qualified HUBs allowing sufficient time for HUBs to participate effectively. Page 1 of 4 Attachment H -SG Contract No.: (3) Whether the prime documented reasons for rejection or met with the rejected HUB to discuss the rejection. (4) Whether the prime provided qualified HUBs with adequate information about bonding, insurance, the plans, the specifications, scope of work and requirements of the contract. (5) Whether the prime negotiated in good faith with qualified HUBs, not rejecting qualified HUBs who are also the lowest responsive bidder. (6) Whether the prime used the services of available minority and women community organizations, contractor's groups, local, state, and federal business assistance offices, and other organizations that provide support services to HUBs. NOTE: The Provider must not cause or allow Subproviders to bid their services. b. The preceding information shall be submitted directly to the Chair of the Consultant Selection Team responsible for the contract. c. The Provider shall make all reasonable efforts to honor commitments to HUB Subproviders named in the original HSP in Section 8. Where the Provider terminates or removes a HUB Subprovider named in the initial commitment, the Provider must demonstrate on a case-by-case basis to the satisfaction of the Department that the originally designated HUB was not able or willing to perform. The term "unable" includes, but is not limited to, a firm that does not have the resources and expertise to finish the work and/or a firm that substantially increases the time to complete the project. d. The Provider shall make all reasonable efforts to replace a HUB Subprovider that is unable or unwilling to perform successfully with another HUB and must meet the HSP Good Faith Effort Requirements. Any substitution of HUBs shall be subject to prior written approval by the Department. The Department will request a statement from the firm being replaced concerning its replacement prior to approving the substitution. If there are any changes to the Subproviders during the contract term, the Provider must furnish a Revised Exhibit H-1 showing the revised commitment of all Subproviders. e. The Provider shall designate a HUB liaison officer who will administer the Provider's HUB program and who will be responsible for maintenance of records of efforts and contacts made to subcontract with HUBs. 5) ELIGIBILITY OF HUBs. a. The Texas Building and Procurement Commission (TBPC) certifies the eligibility of HUBS. b. The TBPC maintains a directory of certified HUBs. The HUB Directory is available through the Department's Business Opportunity Programs Office and through the Internet at the TBPC's Website (http://www2.tbpc.state.tx.us/cmbl/hubonly.html ). c. Only HUB firms certified and identified in specific categories and classes at the time the contract is signed or at the time the commitments are submitted are eligible to be used in the information furnished by the Provider as required under Section 2.c. above. d. If during the course of the contract it becomes necessary to substitute another HUB firm for a firm named in the information submitted by the Provider as required by Section 2.c. above, then only certified HUBs will be considered eligible as a substituted firm. The Provider's written request for substitutions of HUB Subproviders shall be accompanied by a detailed explanation, which should substantiate the need for a substitution. The Department will verify the explanation with the HUB firm being replaced before giving approval of the substitution. If there are any changes to the Subproviders during the contract term, the Provider must furnish a Revised Exhibit H-1 showing the revised commitment of all Subproviders. e. The 73rd Legislature passed Texas Civil Statutes, Article 601 i, relative to contracts between governmental entities and certain disadvantaged businesses. The Statute provides for civil penalties for persons who falsely claim disadvantaged business status and for the general contractor who knowingly contracts with a person claiming to be a disadvantaged business. 6) DETERMINATION OF HUB PARTICIPATION. A firm must be an eligible HUB and perform a professional or technical function relating to the project. Proof of payment, such as copies of canceled checks, properly identifying the Department's contract number or project number may be required to substantiate the payment, as deemed necessary by the Department. A HUB Subprovider, with prior written approval from the Department, may subcontract 70% of a contract as long as the HUB Subprovider performs a commercially useful function. All subcontracts shall include the provisions required in the subcontract and shall be approved as to form, in writing, by the Department prior to work being performed under the subcontract. A HUB performs a commercially useful function when it is responsible for a distinct element of the work of a contract; and actually manages, supervises, and controls the materials, Page 2 of 4 Attachment H-SG Contract No.: equipment, employees, and all other business obligations attendant to the satisfactory completion of contracted work. If the subcontractor uses an employee leasing firm for the purpose of providing salary and benefit administration, the employees must in all other respects be supervised and perform on the job as if they were employees of the subcontractor. 7) COMPLIANCE OF PROVIDER. 8) To ensure that HUB requirements of this contract are complied with, the Department will monitor the Provider's efforts to involve HUBs during the performance of this contract. This will be accomplished by a review of the monthly State of Texas HUB Subcontracting Plan Prime Contractor Progress Assessment Report (Exhibit H-6) submitted to the Business Opportunity Programs Office by the Provider indicating his/her progress in achieving the HUB contract goal, and by compliance reviews conducted by the Department. The State of Texas HUB Subcontracting Plan Prime Contractor Progress Assessment Report (Exhibit H-6) must be submitted at a minimum monthly to the Business Opportunity Programs Office, in addition to with each invoice to the appropriate agency contact. The Provider shall receive credit toward the HUB goal based on actual payments to the HUB Subproviders with the following exceptions and only if the arrangement is consistent with standard industry practice. (1) Payments to brokers or firms with a brokering type operation will be credited only for the amount of the commission; (2) Payments to a joint venture will not be credited unless all partners in the joint venture are HUBs; (3) Payments to a HUB Subprovider who has subcontracted a portion of the work required under the subcontract will not be credited unless the HUB performs a commercially useful function; (4) Payments to a HUB will not be credited if the firm does not provide the goods or perform the services paid for; (5) Payments made to a HUB that cannot be linked by an invoice or canceled check to the contract under which credit is claimed will not be credited. A Provider must not withhold or reduce payments to any HUB without a reason that is accepted as standard industry practice. A HUB prime or Subprovider must comply with the terms of the contract or subcontract. Work products, services, and commodities must meet contract specifications whether performed by a prime or Subprovider. A Provider's failure to meet the HUB goal and failure to demonstrate to the Department's satisfaction sufficient "Good Faith Effort" on his/her part to obtain HUB participation shall constitute a breach of contract. In such a case, the Department reserves the right to issue a letter of reprimand; to deduct the amount of HUB goal not accomplished by HUBs from the money due or to become due the Provider, not as a penalty but as damages to the Department's HUB program; or such other remedy or remedies as the Department deems appropriate. 9) RECORDS AND REPORTS. a. After submission of the initial commitment (Exhibit H-1), required by Section 2.c. of this attachment, the Provider shall submit State of Texas HUB Subcontracting Plan Prime Contractor Progress Assessment Report (Exhibit H-6) at a minimum monthly, after contract work begins, on subcontracting involvement. One copy of the State of Texas HUB Subcontracting Plan Prime Contractor Progress Assessment Report (Exhibit H-6) is to be sent to the Business Opportunity Programs Office of the Department monthly. In addition, the State of Texas HUB Subcontracting Plan Prime Contractor Progress Assessment Report (Exhibit H-6) must be submitted with the Provider's invoice. All payments made to Subproviders are to be reported. These State of Texas HUB Subcontracting Plan Prime Contractor Progress Assessment Reports are required monthly even during months when no payments to Subproviders have been made. The State of Texas HUB Subcontracting Plan Prime Contractor Progress Assessment Report will be required until all work on the contract has been completed. The Department may verify the amounts being reported as paid to HUBs by requesting copies of canceled checks paid to HUBs on a random basis. b. Subproviders should be identified on the State of Texas HUB Subcontracting Plan Prime Contractor Progress Assessment Report (Exhibit H-6) by name, the amount of actual payment made to each during the billing period, cumulative payment amount and percentage of the total contract amount. c. All such records must be retained for a period of four years following final payment, or until an investigation, audit, examination, or other review undertaken during the four years, and shall be available at Page 3 of 4 Attachment H -SG Contract No.: reasonable times and places for inspection by authorized representatives of the Department and other agencies. d. Prior to receiving final payment, the Provider shall submit a Final Report (Exhibit H-4), detailing the Subprovider payments to the Business Opportunity Programs Office of the Department, and one copy to the Department with the Provider's final invoice. 12/06 HUB.ATT Page 4 of 4 Attachment H -SG Contract No.: ATTACHMENT H -SN Historically Underutilized Business (HUB) for State Funded Professional or Technical Services Contracts No State of Texas HUB Subcontracting Plan Required POLICY It is the policy of the Department to ensure that HUBs shall have an equal opportunity to participate in the performance of contracts; to create a level playing field on which HUBs can compete fairly for contracts and subcontracts; to ensure nondiscrimination on the basis of race, color, national origin, or gender in the award and administration of contracts; to help remove barriers to the participation of HUBs in department contracts; and, to assist in the development of firms that can compete successfully in the market place outside the HUB program. Subcontracting participation on projects with no HUB Subcontracting Plan Required should be reported on the State of Texas HUB Subcontracting Plan Prime Contractor Progress Assessment Report, the Exhibit H-6 Form. Payment to non-HUBs Subproviders must be reported on Exhibit H-6. Payments to HUBs reported on Exhibit H-6 are subject to the following requirements: DETERMINATION OF HUB PARTICIPATION. A firm must be an eligible HUB and perform a professional or technical function relating to the project. Once a firm is determined to be an eligible HUB, the total amount paid to the HUB should be reported as race -neutral HUB participation. A HUB Subprovider may subcontract no more than 70% of a contract. The HUB Subprovider shall perform not less than 30% of the value of the contract work with assistance of employees employed and paid directly by the HUB; and equipment owned or rented directly by the HUB. A provider must report a portion of the total value of the contract amount paid to a HUB joint venture equal to the distinct, clearly defined portion of the work of the contract performed by the HUB. Proof of payment, such as copies of canceled checks, properly identifying the Department's contract number or project number may be required to substantiate the payment, as deemed necessary by the Department. The provider and any Subprovider shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts. These requirements shall be physically included in any subcontract. REQUIRED FORMS. If subcontractors are used under the contract that has no stated HUB goal, Exhibits H-1, H-2, H-4 and H-6 are required. Exhibits H-1 and H-6 are required if no subcontractors are being used to perform work under this contract. State of Texas HUB Subcontracting Plan Prime Contractor Progress Assessment Report (Exhibit H-6) is required monthly even when no subcontracting activity has occurred. In addition, State of Texas HUB Subcontracting Plan Prime Contractor Progress Assessment Report (Exhibit H-6) should be submitted with the Provider's invoice. 12/06 HU Page 1 of 1 Attachment H -SN Contract No.: EXHIBIT H-1 Texas Department of Transportation Subprovider Monitoring System Commitment Worksheet Contract #: Assigned Goal: % Federally Funded State Funded Prime Provider: Total Contract Amount: Prime Provider Info: DBE HUB Both Vendor ID #: DBE/HUB Expiration Date: (First 11 Digits Only) If no Subproviders are used on this contract, please indicate by placing "N/A" on the P' line under Subproviders. Subprovider(s) (List All) Type of Work Vendor ID # (First 11 Digits Only) D=DBE Expiration H=HUB Date $ Amount or % of Work * Subprovider(s) Contract or % of Work* Totals *For Work Authorization Contracts, indicate the % of work to be performed by each Subprovider. Total DBE or HUB Commitment Dollars $ Total DBE or HUB Commitment Percentages of Contract (Commitment Dollars and Percentages are for Subproviders only) Page 1 of 1 oda 12/06 DBEHI.AT Exhibit H-1 Contract No.: EXHIBIT H-2 Texas Department of Transportation Subprovider Monitoring System Commitment Agreement This commitment agreement is subject to the award and receipt of a signed contract from the Texas Department of Transportation (TxDOT). NOTE: Exhibit H-2 is required to be attached to each contract that does not include work authorizations. Exhibit H-2 is required to be attached with each work authorization. Exhibit H-2 is also required to be attached to each supplemental work authorization. If DBE/HUB Subproviders are used, the form must be completed and signed. If no DBE/HUB Subproviders are used, indicate with "N/A" on this line: and attach with the work authorization or supplemental work authorization. Contract #: Assigned Goal: % Prime Provider: Work Authorization (WA)#: WA Amount: Date: Supplemental Work Authorization (SWA) #: to WA #: SWA Amount: Revised WA Amount: Description of Work (List by category of work or task description. Attach additional pages, if necessary.) Dollar Amount (For each category of work or task description shown.) Total Commitment Amount (Including all additional pages.) $ IMPORTANT: The signatures of the prime and the DBE/HUB and Second Tier Subprovider, the total commitment amount must always be on the same page. if any (both DBE and Non -DBE) and Provider Name: Address: Phone # & Fax #: Email: Name: (Please Print) Title: Signature Date DBE/HUB Sub Provider Subprovider Name: VID Number: Address: Phone # & Fax #: Email: Name: (Please Print) Title: Signature Date Second Tier Sub Provider Subprovider Name: VID Number: Address: Phone #& Fax #: Email: Name: (Please Print) Title: Signature Date VID Number is the Vendor Identification Number issued by the Comptroller. If a firm does not have a VID Number, please enter the owner's Social Security or their Federal Employee Identification Number (if incorporated). Page 1 of 1 4/06 DBE-H2.ATT Exhibit H-2 Contract #: Date of Execution: Prime Provider: Contract No.: EXHIBIT H-3 Texas Department of Transportation Subprovider Monitoring System for Federally Funded Contracts Progress Assessment Report for month of (Mo./Yr.) Work Authorization No. Original Contract Amount: Approved Supplemental Agreements: Total Contract Amount: Work Authorization Amount: If no Subproviders are used on this contract, please indicate by placing "N/A" on the 1s' line under Subproviders. DBE _ All Subproviders Category of Work Total Subprovider Amount % Total Contract Amount Amount Paid Amount Paid Subcontract Balance Remaining This Period To Date Fill out Progress Assessment Report with each estimate/invoice submitted, for all subcontracts, and forward as follows: 1 Copy with Invoice - Contract Manager/Managing Office 1 Copy — TxDOT, BOP Office, 125 E. llth, Austin, TX 78701, 512-486-5500, toll free 866-480-2518, or Fax to 512-486-5519 I hereby certify that the above is a true and correct statement of the amounts paid to the firms listed above. Print Name - Company Official /DBE Liaison Officer Signature Email Page 1 of 1 Phone Date Fax 12/06 DBE-H3.ATT Exhibit H-3 Contract No.: EXHIBIT H-4 Texas Department of Transportation Subprovider Monitoring System Final Report The Final Report Form should be filled out by the Prime Provider and submitted to the Contract Manager and the Business Opportunity Programs Office for review upon completion of the contract. The report should reflect all subcontract activity on the project. The report will aid in expediting the final estimate for payment. If the HUB or DBE goal requirements were not met, documentation supporting good faith efforts must be submitted. DBE Goal: Total Contract Amount: $ Contract Number: OR HUB Goal: % Total Contract Amount: $ Vendor ID # Subprovider Total $ Amt Paid to Date TOTAL This is to certify that % of the work was completed by the HUB or DBE Subproviders as stated above. By: Prime Provider Per: Signature Subscribed and sworn to before me, this day of , 20 Notary Public County My Commission expires: 12/06 DBE-H4.A Page 1 of 1 Exhibit H-4 Contract No.: EXHIBIT H-5 Federal Subprovider and Supplier Information The Provider shall indicate below the name, address and phone number of all successful and unsuccessful Subproviders and/or suppliers that provided proposals/quotes for this contract prior to execution. You may reproduce this form if additional space is needed. Name Address Phone Number The information must be provided and returned with the contract. Signature Printed Name Email Date Phone # Page 1 of 1 Exhibit H-5 Contract No.: HUB Subcontracting Plan (HSP) Prime Contractor Progress Assessment Report This form must be completed and submitted to the contracting agency each month to document compliance with your HSP. Contract/Requisition Number: Contracting AgencylUniversity Name: Contractor (Company) Name: Point of Contact: Reporting (Month) Period: Date of Award: (mm/dd/yyyy) Object Code: (Agency Use Only) State of Texas VID #: Phone #: Total Amount Paid this Reporting Period to Contractor: $ Report HUB and Non -HUB subcontractor information Subcontractor's Name Subcontractor's VID or HUB Certificate Number *Texas Certified HUB? (Yes or No) Total Contract $ Amount from HSP with Subcontractor Total $ Amount Paid This Reporting Period to Subcontractor Total Contract $ Amount Paid to Date to Subcontractor Object Code (Agency Use Only) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS: $ $ $ Signature: Title: Date: *Note: HUB certification status can be verified on-line at: http://www2.cpa.state.tx.us/cmbllhubonly.html Rev 10/07 Page 1 of 1 Exhibit H-6